HomeMy WebLinkAboutRES NO 064-2024 RESOLUTION NO. 2 4
A RESOLUTION OF THE BAKERSFIELD CITY
COUNCIL DISPENSING WITH FORMAL
BIDDING PROCEDURES IN THE PURCHASE OF
CNG-POWERED DUMP TRUCKS FROM E.M.
THARP INC., DBA GOLDEN STATE PETERBILT
AND AUTHORIZING THE USE OF
COOPERATIVE PROCUREMENT CONTRACTS
FOR THE PURCHASE OF THE DUMP TRUCKS,
NOT TO EXCEED $663,312.
WHEREAS, the City may enter into cooperative procurement contracts for
supplies, equipment or materials without competitive bidding pursuant to
Bakersfield Municipal Code Section 3,20.060(D)(6); and
WHEREAS, prices offered through national cooperative procurement
contracts are generally less expensive than the prices for work, supplies, the City
is currently paying; and
WHEREAS, purchasing work, supplies, equipment, or materials for the City
through national cooperative procurement contracts is to the City's economic
advantage and in the City's best interests; and
WHEREAS, Bakersfield Municipal Code Section 3.20.060(D)(6) allows the City
to dispense with bidding procedures when it is determined that work, supplies,
equipment or materials are not available from local vendors and that it is in the
best interests of the city, and to the city's economic advantage that such
work, supplies, equipment or materials be obtained at the lowest possible cost
for the qualify needed by entering into a city, county, state or federal government
cooperative procurement contract that was competitively awarded by anothe(
governmental agency within the last 36 months or is one that is still current and
active; and
WHEREAS, the process used to determine the vendors for the cooperative
procurement contracts herein substantially complies with the City's procurement
process, including public advertisement for sealed bids and awards determined
on the basis of best value.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield
as follows:
1 . The above recitals are true and correct and are incorporated herein rrryw
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by reference.
2. The Council finds that work, supplies, equipment or materials are not
available from local vendors and that it is in the best interests of the city, and
to the city's economic advantage that such work, supplies, equipment or
materials be obtained of the lowest possible cost for the quality needed by
entering into a city, county, state or federal government cooperative
procurement contract that was competitively awarded by another
governmental agency within the last 36 months or is one that is still current and
active.
3. The Finance Director or his designee is authorized to dispense with
bidding in accordance with section 3.20.060(D)(6) of the Bakersfield Municipal
Code and to negotiate the purchase of some, not to exceed $663,312.
4. The Finance Director or his designee is authorized to purchase a
dump truck through Sourcewell pursuant to the terms and conditions of Contract
No. 06920-PMC with E.M, Tharp Inc., c1ba Golden State Peterbilt and may be
amended from time to time and including any options to renew that may be
exercised by Sourcewell.
5. That the Finance Director or designee is authorized to negotiate and
execute any documents that may be necessary to register with, and purchase
work, supplies, equipment, or materials from the vendors herein.
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I HEREBY CERTIFY that the foregoing Resolution was passed and adopted
by the Council of the City of Bakersfield of a regular meeting thereof held on
MAY - 8 2024 by the following vote:
COUNCIL MEMBER AR'J'A"S,G0NZALES,AVE9R-, SMITH,FREEMAN, GRAY, KAUR
NOES: COUNCIL MEMBER
ABSTAIN COUNCIL MEMBER
< BSFEi> COUNCIL MEMBER
ALIE DRIMAKIS, MMC
CITY CLERK and Ex Officio Clerk of
the Council of the City of Bakersfield
APPROVED MAY - 8 2024
By— 044M
KAREN GOH
Mayor
APPROVED AS TO FORM:
VIRGINIA GENNARO
City Attorney
� J SHUA H. RUDNICK�Jeputy City Attorney
Page 3 of 3 Pages-
_
BAKERSFIELD
ADMIN� X���RU�U���� ��U��� ���v����
ISTRATIVE umxu� ���-x— *~��� U
MEETING DATE: May 8. 2D24 AGENDA CATEGORY:
TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: April 2G, 20I4
SUBJECT: Dispense with Bidding for the purchase of two (2) [NG-powered dump trucks for the
Streets Division,
l . Resolution determining that CNG-powered dump trucks can most efficiently be obtained
through cooperative procurement bidding procedures from E.K4.Tharp Inc,, c1ba Golden
State Peterbilt and authorizing the Finance Director to dispense with bidding thereof, not to
exceed $663,312.
2. Appropriate $143,312 Equipment Management Fund balance to the Public Works
Department's Operating Budget within the Equipment Management Fund to complete the
purchase of two units.
RECOMMENDATION:
Staff recommend adoption of the resolution and approval of the purchase.
BACKGROUND:
This purchase of two [0G-powered dump trucks will replace units that are more than sixteen years old
that meet the criteria for replacement by the Fleet Division.
The City municipal code section 3.30.060(D)(6) allows the City to dispense with bidding when it is
determined that the equipment is not available from local vendors and that it is in the best interests of
the City, and to the Oty'o economic advantage that such equipment be obtained at the lowest possible
cost by entering into a cooperative procurement contract that was competitively bid within the last thirty-
six months or is one that is still active and valid.
E.M. Tharp Inc., dba Golden State Peterbi|t has entered into a competitive procurement contract with
Souncewe||to offer discount pricing for their equipment. Staff recommend adoption mf the Resolution to
dispense with bidding for the purchase of two [NG-powered dump trucks from PB Loader Corporation,
not to exceed $663,312 for the Streets Division within the Public Works Department. An appropriation
amount mf$143,312 is necessary to complete the purchase.
FISCAL IMPACT:
An appropriation amount o[$143,3I2 is necessary to complete the purchase. Funds are budgeted in the
Equipment Management Fund for this purchase.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
Resolution
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