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Home My WebLink About07/16/24 MISC CIVIL SERVICE MEETING(101 MISCELLANEOUS CIVIL SERVICE AGENDA BAKERSFIELD REGULAR MEETING July 16, 2024, 2:00 p.m. City Hall North Conference Room A 1600 Truxtun Avenue 1. ROLL CALL 2. PUBLIC STATEMENTS a. Agenda Item Public Statements b. Non -Agenda Item Public Statements 3. ADOPTION OF THE MINUTES POSTED ON .71P-f;L4 by City Clerk's Office City of Bakersfield ' by "A - a. Minutes of the Miscellaneous Civil Service Board June 18, 2024 Staff recommends approval of the Minutes of the Miscellaneous Civil Service Board, June 18, 2024 4. NEW BUSINESS a. Eligible List Certified by the Human Resources Director (Informational item only.) 1. Associate Planner (Promotional) 02157 2. Building Inspector III (Open) 02146 3. Clerk Typist 1.11 (Open) 02149 4. Fleet Equipment Mechanic II (Open) 02148 5. Heavy Equipment Operator -Wastewater (Promotional) 02159 6. Legal Secretary (Open) 02154 7. Operations Support Specialist (Open) 02152 8. Principal Planner (Promotional) 02153 9. Recreation Specialist (Open) 02147 10. Traffic Painter (Promotional) 02163 b. Nepotism(s) 1. Noeli Topete, Associate Planner 02157 Staff recommends approval of the Nepotism Waiver for Noeli Topete, Associate Planner 02157 2. Jesse Rodriguez, Building Inspector 11102146 Staff Recommends approval of the Nepotism Waiver for Jessie Rodriguez, Building Inspector III 02146 3. Jessalyn Azurdia, Customer Service Representative 02161 Staff recommends approval of the Nepotism Waiver for Jessalyn Azurdia, Customer Service Representative 02161 4. Victor Barrera, Operations Support Specialist 02152 Staff recommends approval of the Nepotism Waiver Request for Victor Barrera, Operations Support Specialist #02152 5. Joshua Lopez, Operations Support Specialist 02152 Staff recommends the Nepotism Waiver Request for Joshua Lopez, Operations Support Specialist 02152 6. Juliana Suarez, Recreation Specialist 02147 Staff recommends approval of the Nepotism Waiver for Juliana Suarez, Recreation Specialist 02147 7. Ricardo Leon, Traffic Painter 02163 Staff recommends approval of the Nepotism Waiver for Ricardo Leon, Traffic Painter 02163 C. Reinstatement Request(s) Reinstatement request for Grant Woolard Staff recommends approval of the Reinstatement Request for Grant Woolard d. Reclassification(s) Administrative and Fiscal Services Specialist II to Accountant I Staff Recommends approval of the Reclassification of Administrative and Fiscal Services Specialist II to Accountant 2. Clerk Typist I position to Administrative and Fiscal Specialist I Staff recommends approval of the Reclassification of 3. Technology Systems Analyst II to Technology Systems Engineer I Staff recommends approval of the Reclassification of Technology Systems Analyst II to Technology Systems Engineer 1 4. Secretary II position to Administrative Assistant I Staff recommends approval of the Reclassification of Secretary II position to Administrative Assistant 1 5. Secretary I position to Secretary II Staff recommends approval of the Reclassification of Secretary I position to Secretary II 5. COMMISSIONERS COMMENTS 6. ADJOURNMENT Page 2 of 66 r ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Adoption of the Minutes TO: Miscellaneous Civil Service Board FROM: Julie Houselog DATE: July 11, 2024 SUBJECT: Minutes of the Miscellaneous Civil Service Board, June 18, 2024. [Document Description] RECOMMENDATION: Staff recommends approval of the Minutes of the Miscellaneous Civil Service Board, June 18, 2024 BACKGROUND: ATTACHMENTS: Minutes Page 3 of 66 .r MISCELLANEOUS CIVIL SERVICE MINUTES REGULAR MEETING June 18, 2024, 2:00 p.m. City Hall North Conference Room A 1600 Truxtun Avenue Members Present: Nila Hogan, James Hay, Ronald Wolfe Members Absent: Patrick Bowers 1. ROLL CALL 2. PUBLIC STATEMENTS a. Agenda Item Public Statements None b. Non -Agenda Item Public Statements None 3. ADOPTION OF THE MINUTES a. Minutes of the Special Miscellaneous Civil Service Board Meeting, May 30, 2024 Moved by: James Hay Seconded by: Ronald Wolfe Staff recommends approval of the Minutes of the Special Miscellaneous Civil Service Meeting, May 30,2024 Approved a. Minutes of the Special Miscellaneous Civil Service Board Meeting, May 30, 2024 Moved by: James Hay Seconded by: Ronald Wolfe Staff recommends approval of the Minutes of the Special Miscellaneous Civil Service Meeting, May 30,2024 1 Page 4 of 66 Approved 4. NEW BUSINESS a. Eligible List Certified by the Human Resources Director 1. Administrative Analyst I -Risk Management (Open) 02140 Informational Item Only 2. Code Enforcement Officer 1.11 Informational Item, Code Enforcement Officer 1.11 (0) 02135 3. Code Enforcement Supervisor (Open) 02129 Informational Item Only 4. Construction Inspector 1.11 (Open) 02109 Information Item Only 5. Engineering Technician I (Open) 02133 Informational Item Only 6. Traffic Signal Technician (Open) 02134 Informational Item Only 7. Service Maintenance Worker -Streets (Open) 02136 Informational Item Only 8. Solid Waste Equipment Operator (Open) 02128 Informational Item Only b. Nepotism(s) Moved by: Ronald Wolfe Seconded by: James Hay Staff recommends approval of Nepotisms Waivers b.1 to b.7 Approved 1. Benjamin Samano, Code Enforcement Officer I.II 02135 Moved by: Ronald Wolfe Seconded by: James Hay Staff recommends approval of the Nepotism Wavier for Benjamin Samano, Code Enforcement Officer 1.11 2 Page 5 of 66 Approved 2. Madison Rivas, Clerk Typist 1.11 02149 Moved by: Ronald Wolfe Seconded by: James Hay Staff recommends approval of Nepotism Wavier, Madison Rivas, Clerk Typist 1.11 02149 Approved 3. Roxanne White -Torres, Clerk Typist 1.11 02149 Moved by: Ronald Wolfe Seconded by: James Hay Staff recommends approval of Nepotism Wavier, Roxanne White - Torres, Clerk Typist I.II 02149 Approved 4. Diana Sapiens, Administrative Analyst I -Risk Management 02140 Moved by: Ronald Wolfe Seconded by: James Hay Staff recommends approval of Nepotism Wavier- Diana Sapiens, Administrative Analyst I- Risk Management 02140 Approved 5. Rocio Mosqueda, Administrative Analyst I -Risk Management 02140 Moved by: Ronald Wolfe Seconded by: James Hay Staff recommends approval of Nepotism Wavier-Rocio Mosqueda, Administrative Analyst I -Risk Management Approved 6. Bianca Arvizu, Administrative Analyst I -Risk Management 02140 Moved by: Ronald Wolfe Seconded by: James Hay Staff recommends approval of Nepotism Wavier -Bianca Arvizu, Administrative Analyst I -Risk Management 3 Page 6 of 66 Approved 7. Sergio Cuellar, Traffic Signal Technician 02134 Moved by: Ronald Wolfe Seconded by: James Hay Staff recommends approval of Nepotism Wavier -Sergio Cuellar, Traffic Signal Technician 02134 Approved C. New Job Specification(s) 1. Assistant Public Works Operations Manager 88065 Moved by: James Hay Seconded by: Ronald Wolfe Staff recommends approval of New Job Specification -Assistant Public Works Operations Manager 88065 Approved 5. REPORTS Received and Filed a. Recruitment Analysis -Applicant Flow Data Receive and File 6. COMMISSIONERS COMMENTS None 7. ADJOURNMENT CHRISTI TENTER, Human Resources Director 59 Page 7 of 66 s ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Eligible List Certified TO: Miscellaneous Civil Service Board FROM: Tanya Wilson DATE: July 11, 2024 SUBJECT: Associate Planner (Promotional) 021S7. RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Eligible List Page 8 of 66 POSITION: ASSOCIATE PLANNER (PROMOTIONAL) #02157 APPLIED........................................................................................................7 INVITEDTO ORAL........................................................................6 ATTENDEDORAL..........................................................................................6 CERTIFIED......................................................................................................6 Page 9 of 66 Eligible List Report Associate Planner (Pnzrnuiiono|} #02157 Human Resources Analyst, Tanya Wilson Established List Expiration Candidate Name 3eq.ROnk 7/9/2024 1/9/2025 Knight, Ashley 2 7/9/2024 1/9/2025 Topete'Noe|| 3 7/9/2024 1/9/2025 Martinez, Veronica 4 7/9/2024 1/9/2025 /\|ovvgorey,Ycnzjd 5 7/9/2024 1/9/2025 VVriOht.Toniya 6 enter, Human Resources Director Page 1O0fOO 0 BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Eligible List Certified TO: Miscellaneous Civil Service Board FROM: Kevin Mendoza DATE: July 9, 2024 SUBJECT: Building Inspector III (Open) 02146. [Document Description] RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Eligible List Page 11 of 66 POSITION: BUILDING INSPECTOR III (OPEN) #02146 APPLIED.......................................................................................................16 INVITED TO ORAL.......................................................... ......7 ATTENDED ORAL..........................................................................................7 CERTIFIED......................................................................................................2 Page 12 of 66 Eligible List Report Building Inspector III (Open) #02146 Human Resources Analyst, Kevin Mendoza Established List Expiration Candidate Name Seq. Rank 7/1 /2024 1 /1 /2025 Funes Solorzano, Edgar 1 7/1 /2024 1 /1 /2025 Rodriguez, Jesse 2 ShaylZrnllins, HMan Resources Manager July 1, 2024 Page 13 of 66 BAKERSFIELD ` ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Eligible List Certified TO: Miscellaneous Civil Service Board FROM: Tanya Wilson DATE: July 9, 2024 SUBJECT: Clerk Typist 1.11 (Open) 02149. [Document Description] RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Eligible List Page 14 of 66 POSITION: CLERK TYPIST 1/II (OPEN) #02149 APPLIED............................................................................ ...................178 INVITEDTO ORAL.........................................................................32 ATTENDEDORAL................................................_..........................I............18 CERTIFIED....................................................................................................11 Page 15 of 66 Eligible List Report Clerk Typist 1/II (Open) #02149 Human Resources Analyst, Tanya Wilson Established List Expiration Candidate Name Seq. Rank 6/27/2024 12/27/2024 De La Cruz, Erika 1 6/27/2024 12/27/2024 Chavez, Yanet 2 6/27/2024 12/27/2024 White -Torres, Roxanne 3 6/27/2024 12/27/2024 Ramirez, Venessa 4 6/27/2024 12/27/2024 Gonzalez, Alejandra 5 6/27/2024 12/27/2024 Apodaca, Esmeralda 6 6/27/2024 12/27/2024 Tillett, Alexa 7 6/27/2024 12/27/2024 Jimenez, Evelyn 8 6/27/2024 12/27/2024 Singh, Jagjit 9 6/27/2024 12/27/2024 Vega, Edith 9 6/27/2024 12/27/2024 Robles, Joally 10 Page 16 of 66 0� BAKERSFIIELD ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Eligible List Certified TO: Miscellaneous Civil Service Board FROM: Kevin Mendoza DATE: July 9, 2024 SUBJECT: Fleet Equipment Mechanic II (Open) 02148. [Document Description] RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Eligible List Page 17 of 66 POSITION: FLEET EQUIPMENT MECHANIC II (OPEN) #02148 APPLIED.......................................................................................................35 INVITED TO ORAL.........................................................................11 ATTENDEDORAL..........................................................................................9 CERTIFIED..............................................................................................3 Page 18 of 66 Eligible List Report Fleet Equipment Mechanic II (Open) #02148 Human Resources Analyst, Kevin Mendoza Established List Expiration Candidate Name Seq. Rank 6/21 /2024 12/21 /2024 Hernandez, Edward 1 6/21 /2024 12/21 /2024 Huizar, Manuel 2 6/21 /2024 12/21 /2024 Najera, Oscar 3 Christi Tenter, Human Resources Di June 21, 2024 Page 19 of 66 °¢ ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Eligible List Certified TO: Miscellaneous Civil Service Board FROM: Kevin Mendoza DATE: July 11, 2024 SUBJECT: Heavy Equipment Operator -Wastewater (Promotional) 02159. [Document Description] RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Eligible List Page 20 of 66 POSITION: HEAVY EQUIPMENT OPERATOR - WASTEWATER (PROMOTIONAL) #02159 APPLIED.......................................................................................................11 INVITEDTO ORAL...........................................................................5 ATTENDEDORAL..........................................................................................5 CERTIFIED......................................................................................................5 Page 21 of 66 Eligible USf Report Heavy Equipment Operator - Wastewater /PromotionoU#O2l59 Human Resources Analyst, Kevin Mendoza Established List Expiration Candidate Name Seq.Rank 7/9/2024 1/9/2025 Silva, Zechariah l 7/9/2024 1/9/2025 Joro'Juan 2 7/9/2024 1/9/2025 Cuodnzs'Fronk 3 7/9/2024 1/9/2025 Cruz, Michael 4 7/9/2024 1/9/2025 Gonzalez, Alvaro 5 ChhsUTenter, Human Resources Director Page 22ofO0 0 BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Eligible List Certified TO. Miscellaneous Civil Service Board FROM: Tanya Wilson DATE: July 9, 2024 SUBJECT: Legal Secretary (Open) 02154. [Document Description] RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Eligible List Page 23 of 66 POSITION: LEGAL SECRETARY (OPEN) #02154 APPLIED.................................................. .......... .......... ..............43 INVITEDTO ORAL...........................................................................8 ATTENDED ORAL ......................... .............. ........... ..... :5 CERTIFIED..................................................................................................3 Page 24 of 66 Eligible List Report Legal Secretary (Open) #02154 Human Resources Analyst, Tanya Wilson Established List Expiration Candidate Name Seq. Rank 6/27/2024 12/27/2024 Gonzalez, Jessica 1 6/27/2024 12/27/2024 Gilbert, Erin 2 6/27/2024 12/27/2024 Solis, Ana 3 Page 25 of 66 ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Eligible List Certified TO: Miscellaneous Civil Service Board FROM: Sandra Duncan DATE: July 11, 2024 SUBJECT: Operations Support Specialist (Open) 02152. [Document Description] RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Eligible List Page 26 of 66 POSITION: OPERATIONS SUPPORT SPECIALIST (OPEN) #02152 APPLIED......................................................................................................125 INVITEDTO ORAL........................................................... ...........11 ATTENDEDORAL........................................................................................8 CERTIFIED....................................................................................................7 Page 27 of 66 Eligible List Report Operations Support Specialist (Open) #02152 Human Resources Analyst, Sandra Duncan Established List Expiration Candidate Name Seq. Rank 7/3/2024 1 /3/2025 Chavez, Yanet 1 7/3/2024 1 /3/2025 Barrera, Victor 2 7/3/2024 1 /3/2025 Alvarez, Savannah 3 7/3/2024 1 /3/2025 Grombly, Vanessa 4 7/3/2024 1 /3/2025 Lopez, Joshua 5 7/3/2024 1 /3/2025 Sandoval, Tiffany 6 7/3/2024 1 /3/2025 De La Cruz, Erika 7 Page 28 of 66 17 BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: Click or tap to enter a date. AGENDA CATEGORY: TO: Choose an item. FROM: Click or tap here to enter text. DATE: Click or tap to enter a date. SUBJECT: This is where you enter the Subject. [Document Description] RECOMMENDATION: This is where you enter the recommendation BACKGROUND: ATTACHMENTS: Page 29 of 66 POSITION: PRINCIPAL PLANNER (PROMOTIONAL) #02153 APPLIED.................................................................................3 ACCEPTED................................................................................ TRAINING AND EXPERIENCE..........................................................3 CERTIFIED............ ...............................................................3 Page 30 of 66 Eligible List Report Principal Planner (Promotional) #02153 Human Resources Analyst: Sandra Duncan Established List Expiration Candidate Name Seq. Rank 6/20/2024 12/20/2024 Golden, Jessica 1 6/20/2024 12/20/2024 Hinds, Christopher 1 6/20/2024 12/20/2024 Martinez, Rogelio 1 Tenter, Human Resources Director 6/20/2024 Page 31 of 66 0 BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Eligible List Certified TO: Miscellaneous Civil Service Board FROM: Kevin Mendoza DATE: July 9, 2024 SUBJECT: Recreation Specialist (Open) 02147. [Document Description] RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Eligible List Page 32 of 66 POSITION: RECREATION SPECIALIST (OPEN) #02147 APPLIED......................................................................................................103 INVITEDTO ORAL................................._......................................20 ATTENDEDORAL.............._.........................................................................16 CERTIFIED....................................................................................................9 Page 33 of 66 Eligible List Report Recreation Specialist (Open) #02147 Human Resources Analyst, Kevin Mendoza Established List Expiration Candidate Name Seq. Rank 6/18/2024 12/18/2024 Acevedo -Espinoza, Erica 1 6/18/2024 12/18/2024 Garcia, Skylar 2 6/18/2024 12/18/2024 Gonzales, Amy 3 6/18/2024 12/18/2024 Brown, Alycio 4 6/18/2024 12/18/2024 Bell, Ryan S 6/18/2024 12/18/2024 Strong, Lauren 6 6/18/2024 12/18/2024 Suarez, Juliana 7 6/18/2024 12/18/2024 Alonso, Delaina 8 6/18/2024 12/18/2024 Ramirez, Micaela 9 Shayla Collins, Haman Resources Manager June 18, 2024 Page 34 of 66 BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Eligible List Certified TO: Miscellaneous Civil Service Board FROM: Kevin Mendoza DATE: July 11, 2024 SUBJECT: Traffic Painter (Promotional) 02163. [Document Description] RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Eligible List Page 35 of 66 POSITION: TRAFFIC PAINTER (PROMOTIONAL) #02163 APPLIED......................................................................................08 ACCEPTED......... ..............................................................03 TRAINING AND EXPERIENCE..........................................................03 CERTIFIED....................................................................................03 Page 36 of 66 Eligible List Report Traffic Painter (Promotional) #02163 Human Resources Analyst: Kevin Mendoza Established List Expiration Candidate Name Seq. Rank 7/9/2024 1/9/2025 Ceja, Miguel I 7/9/2024 1/9/2025 Leon, Ricardo I 7/9/2024 1/9/2025 Merjil, Gustavo Christi Tenter, Hurnan Resources Manager 7/9/2024 Page 37 of 66 403 BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Nepotism(s) TO: Miscellaneous Civil Service Board FROM: Tanya Wilson DATE: July 11, 2024 SUBJECT: Noeli Topete, Associate Planner 02157. [Document Description] RECOMMENDATION: Staff recommends approval of the Nepotism Waiver for Noeli Topete, Associate Planner 02157 BACKGROUND: ATTACHMENTS: Nepotism Memo Page 38 of 66 0 d f i'-3AAd1L4-Ub DATE: JULY 16, 2024 TO: MISCELLANEOUS CIVIL SERVICE BOARD FROM: TANYA WILSON, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING - NOELI TOPETE CANDIDATE FOR ASSOCIATE PLANNER (P) #02157 Noeli Topete has successfully competed in the examination process for the position of Associate Planner and has been placed on the eligible list for same. Her father Luis Topete is currently employed as the Assistant Public Works Director in the Public Works Department. Due to the possibility of Noeli being considered for promotion to an Associate Planner position, the issue of nepotism must be addressed. Noeli is currently employed as an Assistant Planner, in the Planning Division of the Development Services Department. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security, or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Associate Planner is as follows: Under general direction, is responsible for performing advanced and specialized planning work involving compiling, researching, analyzing, and evaluating data related to social, housing, economic, population, environmental, agricultural land conservation, resource conservation and land use trends; and performs other related work as required. A summary of the duties and responsibilities for the position of Assistant Public Works Director is as follows: Under general direction, performs professional engineering and administrative work at an advanced level and assists the Public Works Director in planning, organizing, directing, and coordinating the various divisions of the department; and performs other work as required. EMPLOYMENT OVERLAP According to the Development Services Director, Phil Burns, if Noeli Topete is promoted to an Associate Planner, there would be no potential for creating an adverse impact on supervision, safety, security, or morale, or involve a significant potential for conflict of interest. Performance appraisals would not be reviewed or conducted by either employee for the other, neither employee would be directly supervised by the other and they would not report to each other within the chain of command as they would be assigned to different departments. RECOMMENDATION The Development Services Director, Phil Burns, and the Human Resources Department recommend approval of the nepotism. If this request is approved, however, nepotism considerations may adversely affect future appointments, transfers, or promotional opportunities. Page 39 of 66 (03 BAKERSFIELD ' ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Nepotism(s) TO: Miscellaneous Civil Service Board FROM: Kevin Mendoza DATE: July 11, 2024 SUBJECT: Jesse Rodriguez, Building Inspector III 02146. [Document Description] RECOMMENDATION: Staff Recommends approval of the Nepotism Waiver for Jessie Rodriguez, Building Inspector III 02146 BACKGROUND: ATTACHMENTS: Nepotism Memo Page 40 of 66 (03 BAKERSFIELD THE SOUND OF MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: JULY 16, 2024 FROM: KEVIN MENDOZA, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING — JESSE RODRIGUEZ CANDIDATE FOR BUILDING INSPECTOR III #02146 Jesse Rodriguez has successfully competed in the examination process for the position of Building Inspector III and placed on the eligible list for same. His wife, Rebecca Rodriguez, is currently employed as a Payroll Technician in the Accounting Division of the Financial Services Department. Due to the possibility of Jesse being considered for promotion to a Building Inspector III, the issue of nepotism must be addressed. Jesse is currently employed as a Building Inspector II in the Building Division of the Development Services Department. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Building Inspector III is as follows: Under general direction, performs work as a first -line supervisor requiring specialized skills to secure compliance with zoning regulations and including but not limited to the Municipal Building Codes, California Building Codes, California Mechanical Codes, California Plumbing Codes, and the California Electrical Codes. Work involves supervision and training of subordinates; establishing rapport with other agencies, City departments, etc.; assisting in the development of policies and procedures; and recommending revisions to ordinances and codes. Employees in this class intervene in the more difficult and complex construction projects and exercise discretionary authority to bring matters to resolution. Incumbents have citation authority as well. Performs other work as required. A summary of the duties and responsibilities for the position of Payroll Technician is as follows: Under general supervision, performs a variety of highly technical, non -routine complex calculations and skilled journey -level financial and accounting support work for the Finance Department. Conducts extensive research and interprets various internal and external sources of information which may include Memorandums of Understanding, Municipal Code, Administrative Rules and Regulations or other specialized sources depending on assignment, identifies and reconciles complex centralized payroll; collect, analyze and process statistical data, exercises independent judgment in calculations and reimbursements; may perform general office support duties, including typing and record keeping; prepares technical reports, and other written materials; maintains records; performs special projects or other work as required. EMPLOYMENT OVERLAP According to the Development Services Director, Phil Burns, if Jesse Rodriguez is promoted to a Building Inspector III in the Building Division of the Development Services Department, performance appraisals would not be reviewed or conducted by either employee for the other; neither employee would be directly supervised by the other; and they would not report to each other within the chain of command as they would be assigned to different departments. The Development Services Director, Phil Burns, and the Human Resources Department recommend approval of the nepotism. If this request is approved, however, nepotism considerations may adversely affect future appointments, transfers or promotional opportunities. Page 42 of 66 SARecruitment Folders\Nepotism\A - Miscellaneous Civil Service\Rodriguez, Jesse - Building Inspector III- #02146.docx 0 BAKER FIELD TM£"`LL"'= ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Nepotism(s) TO: Miscellaneous Civil Service Board FROM: Tanya Wilson DATE: July 11, 2024 SUBJECT: Jessalyn Azurdia, Customer Service Representative 02161. [Document Description] RECOMMENDATION: Staff recommends approval of the Nepotism Waiver for Jessalyn Azurdia, Customer Service Representative 02161 BACKGROUND: ATTACHMENTS: Nepotism Memo Page 43 of 66 w i r R TFE SGUND OF bmwolofit MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: JULY 16, 2024 FROM: TANYA WILSON, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING —JESSALYN AZURDIA CANDIDATE FOR CUSTOMER SERVICE REPRESENTATIVE (0) #02161 Jessalyn Azurdia is competing in the examination process for the position of Customer Service Representative. Her brother, Andrew Azurdia, is currently employed as a Facility Worker in the Recreation and Parks Department. Her brother, Christian Azurdia, is currently employed as a Facility Worker in the Recreation and Parks Department. Due to the possibility of Jessalyn being considered for appointment to a Customer Service Representative, the issue of nepotism must be addressed. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Customer Service Representative is as follows: Under general supervision, provides public contact and recordkeeping work related to the operational, financial and commercial records for assigned enterprise operations and to provide a wide range of account information and service customers and the general public; and performs related work as required. A summary of the duties and responsibilities for the position of Facility Worker is as follows: This is an entry-level, multi - divisional classification for use in Recreation & Parks, and Public Works or other related departments. Under direct supervision, performs routine and semi -skilled manualwork of limited difficulty in the maintenance and improvement of: municipal parks and streetscapes including grounds and City buildings, solid waste, recycling or related areas. Performs a wide variety of manual work related to general maintenance activities. Employees in this class are not required to drive commercial vehicles. Performs other work as required. EMPLOYMENT OVERLAP According to the Public Works Director, Gregg Strakaluse, if Jessalyn Azurdia is appointed to a Customer Service Representative position in the Solid Waste Division, performance appraisals would not be reviewed or conducted by either employee for the other; neither employee would be directly supervised by the other; and they would not report to each other within the chain of command as they would be assigned to different departments. RECOMMENDATION The Public Works Director, Gregg Strakaluse, and the Human Resources Department recommend approval of the nepotism. If this request is approved, however, nepotism considerations may adversely affect future appointments, transfers or promotional opportunities. Page 44 of 66 0* RAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Nepotism(s) TO: Miscellaneous Civil Service Board FROM: Sandra Duncan DATE: July 11, 2024 SUBJECT: Victor Barrera, Operations Support Specialist 02152. RECOMMENDATION: Staff recommends approval of the Nepotism Waiver Request for Victor Barrera, Operations Support Specialist #02152 BACKGROUND: ATTACHMENTS: Nepotism Memo Page 45 of 66 BAKERSFIELD THE SOUND OF MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: JULY 16, 2024 FROM: SANDRA DUNCAN, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING -VICTOR BARRERA CANDIDATE FOR OPERATIONS SUPPORT SPECIALIST #02152 Victor Barrera has successfully competed in the examination process for the position of Operations Support Specialist and placed on the eligible list for same. His brother-in-law Juan Heredia, is currently employed as a Administrative Analyst III in the City Manager's Office. Due to the possibility of Victor being considered for appointment to an Operations Support Specialist, the issue of nepotism must be addressed. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Operations Support Specialist is as follows: Under general supervision, provides a variety of routine to difficult administrative and operational support to various City services and programs, which may include customer service, utilization of specialized computer software, record keeping, and filing; contributes to continuous service improvement efforts; and performs related duties as assigned. A summary of the duties and responsibilities for the position of Administrative Analyst III is as follows: Under administrative direction of the City Manager, performs complex administrative, financial, systems, statistical and other management analyses in support of the department or City-wide activities, functions, and programs; provides sound professional recommendations for action and significant assistance in policy, procedure and budget development and implementation; directs the work of office or technical staff; performs related work as required. EMPLOYMENT OVERLAP According to the Assistant Building Director, Michael Doyle, if Victor Barrera is appointed to the position of Operations Support Specialist in the Development Services Department, performance appraisals would not be reviewed or conducted by either employee for the other, neither employee would be directly supervised by the other, and they would not report to each other within the chain of command as they would be assigned to different departments. RECOMMENDATION The Assistant Building Director, Michael Doyle, and the Human Resources Department recommend approval of the nepotism waiver. If this request is approved, however, nepotism considerations may adversely affect future appointment, transfer@br4@ >p6&nal opportunities. (03 BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Nepotism(s) TO: Miscellaneous Civil Service Board FROM: Sandra Duncan DATE: July 11, 2024 SUBJECT: Joshua Lopez, Operations Support Specialist 02152. [Document Description] RECOMMENDATION: Staff recommends the Nepotism Waiver Request for Joshua Lopez, Operations Support Specialist 02152 BACKGROUND: ATTACHMENTS: Nepotism Memo Page 47 of 66 BAKERSFIELD THE SOUND OF5 WWAWf _Re#r MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: JULY 16, 2024 FROM: SANDRA DUNCAN, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING - JOSHUA LOPEZ CANDIDATE FOR OPERATIONS SUPPORT SPECIALIST #02152 Joshua Lopez has successfully competed in the examination process for the position of Operations Support Specialist and placed on the eligible list for same. His brother-in-law Anthony Manriquez, is currently employed as a Detective in the Bakersfield Police Department. Due to the possibility of Joshua being considered for appointment to an Operations Support Specialist, the issue of nepotism must be addressed. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Operations Support Specialist is as follows: Under general supervision, provides a variety of routine to difficult administrative and operational support to various City services and programs, which may include customer service, utilization of specialized computer software, record keeping, and filing; contributes to continuous service improvement efforts; and performs related duties as assigned. A summary of the duties and responsibilities for the position of Detective is as follows: Under general supervision performs work of considerable difficulty involving specialized police work in the investigation of criminal offenses and related police problems on full-time and on -call assignments that requires considerable discretion and experience in the application of specialized knowledge to the investigation and detection of crime; and performs other work as required. EMPLOYMENT OVERLAP According to the Assistant Building Director, Michael Doyle, if Joshua Lopez is appointed to the position of Operations Support Specialist in the Development Services Department, performance appraisals would not be reviewed or conducted by either employee for the other, neither employee would be directly supervised by the other, and they would not report to each other within the chain of command as they would be assigned to different departments. RECOMMENDATION The Assistant Building Director, Michael Doyle, and the Human Resources Department recommend approval of the nepotism waiver. If this request is approved, however, nepotism considerations may adversely affect future appointment, transfers or promotional opportunities. • BAKER FIELD a ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Nepotism(s) TO: Miscellaneous Civil Service Board FROM: Kevin Mendoza DATE: July 11, 2024 SUBJECT: Juliana Suarez, Recreation Specialist 02147. [Document Description] RECOMMENDATION: Staff recommends approval of the Nepotism Waiver for Juliana Suarez, Recreation Specialist 02147 BACKGROUND: ATTACHMENTS: Nepotism Memo Page 49 of 66 BAKERSFIELD THE SOUND OF MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: JULY 16, 2024 FROM: KEVIN MENDOZA, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING — JULIANA SUAREZ CANDIDATE FOR RECREATION SPECIALIST #02147 Juliana Suarez has competed in the examination process for the position of Recreation Specialist. She lives under the same household as Arnulfo Osorio, who is currently employed as a Park Ranger II in the Parks Division of the Recreation and Parks Department. Due to the possibility of Juliana being considered for appointment to a Recreation Specialist, the issue of nepotism must be addressed. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Recreation Specialist is as follows: Underdirection, assists in the planning and delivery of selected recreation programs and activities to the community; provides assistance and support of recreation facilities and sites; performs other duties as required. May be assigned limited programming tasks for adult and youth sports, after -school programs, leisure classes, special events and educational programs. A summary of the duties and responsibilities for the position of Park Ranger 1/11 is as follows: Under general direction of assigned supervisor, patrols City parks and public facilities; enforces applicable City ordinances, government codes, and state laws relating to the use of parks and public facilities in the city; work involves assisting with the safety and security of park patrons, employees, and City property and facilities; promotion of recreation and park activities and performs other duties as required. EMPLOYMENT OVERLAP According to Rick Anthony, Director of Recreation and Parks, if Juliana Suarez is appointed to the position of Recreation Specialist in the Recreation and Parks Department, performance appraisals would not be reviewed or conducted by either employee for the other, neither employee would be directly supervised by the other, and they would not report to each other within the chain of command. RECOMMENDATION The Director of Recreation and Parks, Rick Anthony, and the Human Resources Department recommend approval of the nepotism waiver. If this request is approved, however, nepotism considerations may adversely affect future appointment, transfers or promotional opportunities. Page 50 of 66 119 BAKERSFUMD ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Nepotism(s) TO: Miscellaneous Civil Service Board FROM: Kevin Mendoza DATE: July 11, 2024 SUBJECT: Ricardo Leon, Traffic Painter 02163. [Document Description] RECOMMENDATION: Staff recommends approval of the Nepotism Waiver for Ricardo Leon, Traffic Painter 02163 BACKGROUND: ATTACHMENTS: Nepotism Memo Page 51 of 66 00 BAKERSFIELD THE SOUND OF MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: J U LY 16, 2024 FROM: KEVIN MENDOZA, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING - RICARDO LEON CANDIDATE FOR TRAFFIC PAINTER #02163 Ricardo Leon has successfully competed in the examination process for the position of Traffic Painter, and placed on the eligible list for same. His daughter, Stephanie Leon -Mendoza, is currently employed as a Administrative & Fiscal Service Specialist in the Wastewater Division of the Water Department. Due to the possibility of Ricardo being considered for promotion to a Traffic Painter the issue of nepotism must be addressed. Ricardo is currently employed as a Service Maintenance Worker in the Streets Division of the Public Works Department. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Traffic Painter is as follows: Under general supervision, performs all aspects of traffic painting and marking; makes, installs, and maintains all signs and traffic control devices; drives and operates light equipment such as stencil trucks and heavy equipment such as the paint striper truck; and performs other work as required. A summary of the duties and responsibilities for the position of Administrative & Fiscal Service Specialist is as follows: Under direction, provides administrative support duties for assigned departmental projects and programs; prepares a variety of reports and documents in support of departmental/division goals; generates, processes and maintains administrative and fiscal transactions and records; and performs related work as required. EMPLOYMENT OVERLAP According to the Public Works Director, Gregg Strakaluse If Ricardo Leon is promoted to a Traffic Painter, in the Streets Division of the Public Works Department. performance appraisals would not be reviewed or conducted by either employee for the other; neither employee would be directly supervised by the other; and they would not report to each other within the chain of command as they would be assigned to different departments. RECOMMENDATION The Public Works Director, Gregg Strakaluse, and the Human Resources Department recommend approval of the nepotism. If this request is approved, however, nepotism considerations may adversely affect future appointments, transfers or promotional opportunities. Page 52 of 66 ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Reinstatement Request(s) TO: Miscellaneous Civil Service Board FROM: Sandra Duncan DATE: July 11, 2024 SUBJECT: Reinstatement Request for Grant Woolard. [Document Description] RECOMMENDATION: Staff recommends approval of the Reinstatement Request for Grant Woolard BACKGROUND: ATTACHMENTS: Reinstatement Request and Memo Page 53 of 66 Date: 7/9/2024 City of Bakersfield Human Resources Department 1600 Truxtun Ave., 1 St Floor Bakersfield, CA 93301 RE: Request for Reinstatement To whom it may concern, I, Grant Woolard, am submitting this request for reinstatement with the City of Bakersfield. I was employed as a Streets Maintenance Worker for the Streets Division of the Public Works Department. I held this position from 7/22/2019 to 5/17/2024. 1 resigned in good standing to pursue a career opportunity with another company. However, I am ready to return back to work, and would desire to be rehired by the City of Bakersfield back to my formerly held position. Thank you for considering my request for reinstatement to my former position. Sincerely, Grant Woolard 661-869-7057 Page 54 of 66 MEMORANDUM TO: Miscellaneous Civil Service Board FROM: Shayla Collins, Human Resources Manager SUBJECT: Reinstatement Request for Grant Woolard DATE: July 16, 2024 Mr. Woolard has requested reinstatement to the position of Streets Maintenance Worker with the City of Bakersfield (refer to attached letter). On July 22, 2019, Mr. Woolard was hired as a full-time employee as a Service Maintenance Worker in the Streets Division of the Public Works Department. Mr. Woolard was promoted to Streets Maintenance Worker on March 3, 2020. Mr. Woolard resigned from the City in good standing on May 17, 2024. Mr. Kevin Peoples, Public Works Operations Manager has been contacted regarding this request and he recommends placing Mr. Woolard on a reinstatement list for Streets Maintenance Worker. Should the Board approve this request, Mr. Woolard's name will be placed on the Miscellaneous Civil Service reinstatement list for Streets Maintenance Worker for the City of Bakersfield for a period of one (1) year. The established reinstatement list may be utilized at the hiring manager's discretion for selection of a final candidate per Miscellaneous Civil Service Rule 6.05 during periods of which vacancies occur within the one (1) year period. Cc: Kevin Peoples Page 55 of 66 • BA ERSFIELD r.` ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Reclassification(s) TO: Miscellaneous Civil Service Board FROM: Shayla Collins DATE: July 11, 2024 SUBJECT: Reclassification of Administrative and Fiscal Services Specialist II to Accountant I. [Document Description] RECOMMENDATION: Staff Recommends approval of the Reclassification of Administrative and Fiscal Services Specialist II to Accountant I BACKGROUND: ATTACHMENTS: Reclass Memo Page 56 of 66 TO: Miscellaneous Civil Service Board FROM: Christi Tenter, Human Resources Director SUBJECT: Reclassification of Administrative & Fiscal Services Specialist II to Accountant I DATE: July 16, 2024 The Municipal Code provides that if the duties and responsibilities of an employee within a class are sufficiently like the duties and responsibilities of a position of another class, the position may be reclassified to an appropriate position (Section 2.72.070 — Reclassification). Such actions are subject to certification of the appropriate Civil Service Board. The Recreation and Parks Department has seen substantial growth since 2014 in the number of employees and the size and complexity of the budget. With increased employees, funding, and funding sources, has come increased duties for the Admin & Fiscal Services Specialist II position. Due to the increased scope of responsibilities and workload of the Admin & Fiscal Services Specialist ll, Recreation and Parks requested, and was granted, budget allocations for one classification of the Admin & Fiscal Services Specialist II position to an Accountant I, as part of the FY 2024-2025 budget. A review of the department functions and job duties supports the position reclassification. The FY 2024-2025 budget approved a headcount of 202 employees along with 219 authorized temporary positions in the Recreation and Parks Department. This is an increase of nearly double from the approved complement of 149 in FY 2013-14. This increase is associated with additional programs and expansion of services, which is accompanied by an increase in funding streams with PSVS and grants, data analysis and reporting, projects, and purchases. Restructuring of duties has been necessary to balance workload and provide proper oversight of key fiscal duties. The Accountant I position is primarily responsible for: • Work involving the maintenance of complex cost accounting system in addition to the normal accounting records of the department and for preparing a variety of financial and statistical reports. Page 57 of 66 • Work is carried out under the general supervision of the department head but calls for considerable independent judgement on technical matters. • Plans, assigns, and review the work of employees engaged in financial record keeping, analyzes and interprets accounts and records and budgetary allotments. • Assists in the preparation, analysis and review of revenue estimates, expenditures and fund conditions involving administering budgets. • Prepares periodic financial statements, reports, and performs other duties as directed. In review with Rick Anthony, Recreation and Parks Director, Ms. Bliss has demonstrated the skills required for the Accountant I position and performs the essential job duties. Ms. Bliss is currently employed as a Admin & Fiscal Services Specialist II, meets all minimum qualifications of the Accountant I position. Therefore, based on the above, I recommend this employee be reclassified from Admin & Fiscal Services Specialist II to Accountant I because of the assigned duties, advanced nature of the work duties, and complexity of assignments. 2 Page 58 of 66 W BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Reclassification(s) TO: Miscellaneous Civil Service Board FROM: Christi Tenter DATE: July 11, 2024 SUBJECT: Reclassification of Clerk Typist I position to Administrative and Fiscal Specialist I. [Document Description] RECOMMENDATION: Staff recommends approval of the Reclassification of Clerk Typist I position to Administrative and Fiscal Specialist I BACKGROUND: ATTACHMENTS: Reclass Memo Page 59 of 66 TO: Miscellaneous Civil Service Board FROM: Christi Tenter, Human Resources Director SUBJECT: Reclassification of Clerk Typist I to Administrative and Fiscal Services Specialist DATE: July 16, 2024 The Municipal Code provides that if the duties and responsibilities of an employee within a class are sufficiently like the duties and responsibilities of a position of another class, the position may be reclassified to an appropriate position (Section 2.72.070 - Reclassification). Such actions are subject to certification of the appropriate civil service board. The Public Works (PW) Department is seeking reclassification of one (1) Clerk Typist I position to Administrative and Fiscal Services Specialist I. A Clerk Typist I is a white- collar classification who performs routine and repetitive typing and clerical duties. Based on evolving workload within the division, some from High -Speed Rail and internal workflows, duties may be reallocated to additional staff to better distribute workload and ensure timely processing of financial data. Duties in support of the classification include, but are not limited to, assisting with division accounts payables, requisitions and purchase orders. Therefore, based on the above and as approved by the Public Works Director, Human Resources recommends this employee be reclassified from Clerk Typist I position to Administrative and Fiscal Services Specialist I to support expanded skillset and duties. Deborah Aswad, the current incumbent, has been employed with the Administration Division of Public Works as a Clerk Typist I since 2022 (addition service time in a temporary capacity). Aswad meets the minimum qualifications of the proposed reclassification and is recommended for the position. The position change was included as a request in the FY 2024-25 PW Department budget and has been approved. No additional allocations are required based on the reclassification request. Page 60 of 66 • BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Reclassification(s) TO: Miscellaneous Civil Service Board FROM: Christi Tenter DATE: July 11, 2024 SUBJECT: Reclassification of Technology Systems Analyst II to Technology Systems Engineer I. [Document Description] RECOMMENDATION: Staff recommends approval of the Reclassification of Technology Systems Analyst II to Technology Systems Engineer I BACKGROUND: ATTACHMENTS: Reclass Memo Page 61 of 66 00 r TO: Miscellaneous Civil Service Board FROM: Christi Tenter, Human Resources Director SUBJECT: Reclassification of Technology Systems Analyst II to Technology Systems Engineer I DATE: July 16, 2024 The Municipal Code provides that if the duties and responsibilities of an employee within a class are sufficiently like the duties and responsibilities of a position of another class, the position may be reclassified to an appropriate position (Section 2.72.070 - Reclassification). Such actions are subject to certification of the appropriate civil service board. The Technology Services Department is seeking reclassification of one (1) Technology Systems (TS) Analyst II position to Technology Systems (TS) Engineer I. A TS Analyst II is a white-collar classification who performs advanced level analytical systems work in various system related disciplines (i.e., networking, infrastructure, server, systems administration, etc.). The TS Engineer I classification provides design, implementation, and security in related disciplines. There are currently four engineer positions allocated citywide. Based on expanding workload and evolving technology needs, duties may be reallocated to better distribute workload and internal systems support. Bikramjeet Pannu, the current incumbent, has been employed with the department since 2018 in an analyst role. Therefore, based on the above and as approved by the Technology Services Director, Human Resources recommends this employee be reclassified from Technology Systems Analyst II position to Technology Systems Engineer I to support expanded skillset and duties. Pannu meets the minimum qualifications of the proposed reclassification. The position change was included in the FY 2024-25 TS Department budget and no additional allocations are required based on the reclassification request. Page 62 of 66 0 UKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Reclassification TO: Miscellaneous Civil Service Board FROM: Christi Tenter DATE: July 11, 2024 SUBJECT: Secretary II position to Administrative Assistant I. [Document Description] RECOMMENDATION: Staff recommends approval of the Reclassification of Secretary II position to Administrative Assistant I BACKGROUND: ATTACHMENTS: Reclass Memo Page 63 of 66 :E 1 :1111 N 4 :4%1 � TO: Miscellaneous Civil Service Board FROM: Christi Tenter, Human Resources Director SUBJECT: Reclassification of Secretary II position to Administrative Assistant I DATE: July 16, 2024 The Municipal Code provides that if the duties and responsibilities of an employee within a class are sufficiently like the duties and responsibilities of a position of another class, the position may be reclassified to an appropriate position (Section 2.72.070 - Reclassification). Such actions are subject to certification of the appropriate civil service board. With the adoption of the FY 2024-2025 annual, the Water Resources Department has merged with the Wastewater Division, to establish the newly named Water Department. The Wastewater Division was formerly within the Public Works Department. This merger is inclusive of the fifty-one staff who support the wastewater operations. The re -organization expands personnel programs and general administrative functions necessitating review of current administrative support. The position of Administrative Assistant I is an essential request to maintain the effectiveness and efficiency of the office administration for the Department Head and other Department staff. The Administrative Assistant I classification performs difficult, and often sensitive and confidential secretarial and office administrative duties for the City Manager or Department Head and oversees a small group of office support staff in a lead capacity. The incumbent, Kimberly Aleman, is employed with the Water Resources Department, since 2019, and has prior experience in wastewater. Upon review of the employee's job duties, and the scope of administrative functions with addition of the new division, it has been determined that this classification is an appropriate fit for the Water Department and required duties are within scope of the Administrative Assistant I classification. Therefore, based on the above and as approved by the Water Director, Kristina Budak, Human Resources recommends this employee be reclassified from Secretary II position to Administrative Assistant I to support expanded skillset and duties. Aleman meets the minimum qualifications of the proposed reclassification. Changes to the structure are included in the FY 2024-25 Water Department budget and no additional allocations are required based on the reclassification request. Page 64 of 66 H BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: July 16, 2024 AGENDA CATEGORY: Reclassification(s) TO: Miscellaneous Civil Service Board FROM: Christi Tenter DATE: July 11, 2024 SUBJECT: Secretary I position to Secretary II. [Document Description] RECOMMENDATION: Staff recommends approval of the Reclassification of Secretary I position to Secretary II BACKGROUND: ATTACHMENTS: Reclass Memo Page 65 of 66 :13N �t&qlj TO: Miscellaneous Civil Service Board FROM: Christi Tenter, Human Resources Director SUBJECT: Reclassification of Secretary I to Secretary II DATE: July 16, 2024 The Municipal Code provides that if the duties and responsibilities of an employee within a class are sufficiently like the duties and responsibilities of a position of another class, the position may be reclassified to an appropriate position (Section 2.72.070 - Reclassification). Such actions are subject to certification of the appropriate civil service board. The Solid Waste Division is seeking reclassification of one (1) Secretary I position to Secretary ll. A Secretary II is a white-collar classification who performs advanced secretarial and varied clerical work of considerable difficulty, responsibility, and complexity. Based on evolving workload within the division, duties may be reallocated to the current incumbent to better distribute workload and ensure timely processing of financial data. Breanne Banks, the current incumbent, has been employed with the Solid Waste Division as a Secretary I since October of 2022. Duties in support of the classification include, but are not limited to, performing difficult and sensitive office administration work in support of the Division, composing agreements, correspondence, reports, agendas, and specialized documents for Director and Division, and maintaining complex financial, personnel, payroll, and other records. Therefore, based on the above and as approved by Luda Fishman, Solid Waste Director, Human Resources recommends this employee be reclassified from Secretary I position to Secretary II to support expanded skillset and duties. Banks meets the minimum qualifications of the proposed reclassification. Page 66 of 66