Loading...
HomeMy WebLinkAboutRES NO 120-2024RESOLUTION NO. 120 -. RESOLUTION DETERMINING THAT PARTS REQUIRED TO REPLACE TWELVE ACTUATORS AT WASTEWATER TREATMENT PLANT NO. 3 CANNOT BE REASONABLY OBTAINED THROUGH THE USUAL BIDDING PROCEDURES AND AUTHORIZING THE FINANCE DIRECTOR TO DISPENSE WITH BIDDING THEREFOR, NOT TO EXCEED TWO HUNDRED FOUR THOUSAND EIGHT HUNDRED DOLLARS ($204,800). WHEREAS, Wastewater Treatment Plant No. 3 (WWTP 3) requires two actuators per basin to adjust upstream and downstream airflow to ensure the required amount of oxygen is provided to the microorganisms that treat wastewater; and WHEREAS, the actuators in service are manufactured by Rotork; and WHEREAS, Santa Fe Water Systems is the sole distributor of Rotork actuators, as stated in the sole source letter attached hereto as Exhibit A and incorporated by reference herein; and WHEREAS, WWTP3 is in need of purchasing replacement actuators to repair six aeration basins, for which Santa Fe Water Systems has submitted a quote attached hereto as Exhibit B and incorporated by reference herein; and WHEREAS, the Water Director recommends the Council find the purchase of the actuators required to replace at WWTP3 aeration basin can only be reasonably obtained from Santa Fe Water Systems, because Santa Fe Water Systems is the sole distributor of the required replacement parts for the City's geographical area, and recommended the Council dispense with bidding requirements, in accordance with subsection D.2 of Section 3.20.060 of the Bakersfield Municipal Code. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield as follows: The above -recitals are true and correct and incorporated herein by reference. 2. Based on the facts included in the above recitals, the purchase of the replacement parts can only be reasonably obtained from Santa Fe Water Systems, because Santa Fe Water Systems is the sole distributor of the required parts for the City's geographical area. 3. The expenditure of funds for required parts shall not exceed Two Hundred Four Thousand Eight Hundred Dollars ($204,800). --Page 1 of 2 Pages— S:APlant 3\Contracts\Rotork\2024\Santa Fe Resolution.docx 'ORIGINAL 4. The Finance Director is authorized to dispense with bidding in accordance with Section 3.20.060 of the Bakersfield Municipal Code HEREBY CERTIFY that the foregoing Resolution was passed and adopted, by the Council of the City of Bakersfield at a regular meeting thereof held on AUG 2 8 2024 by the following vote: COUNCILMEMBER ARIAS, GONZALES, WEIR, SMITH, FR EMAN, GRAY, VbkUR" NOES: COUNCILMEMBER ABSTAIN: COUNCILMEMBER ABSENT COUNCILMEMBER (1_L0- J LIE DRIMAKIS, MMC CITY CLERK and Ex Officio Clerk of the Council of the City of Bakersfield APPROVED: AUGI 8 2024 0 KAREN GOH Mayor APPROVED AS TO FORM: VIRGINIA GENNARO City Attorney By MATTHEW COLLOM Deputy City Attorney I --Page 2 of 2 Pages— S:\Plant 3\Contracts\Rotork\2024\Santa Fe Resolution.docx EXHIBIT January 10, 2024 To: Whom It May Concern Re: Santa Fe Water Systems, Water and Power Representative. Rotork Controls, Inc. b/5 Mile Crossing Blvd, Rochester, New York 14624 tel: 415952472304 fax +1 585 247 2308 www.rotork corn ,nfo@rotork.com As of January 01, 2022, Santa Fe Water Systems based in Santa Fe Springs, Ca., is the exclusive Representative / Distributor for the following Rotork Controls, Inc., products: Electric Actuators (IQ3 / IQT3, CMA, CVA, CK, LA, Pax, Schischek), Fluid Power Actuators (K-Tork, Type K, GP / GH, Si, CP). The described territory for Santa Fe Water Systems is as follows: Southern California -- All Counties South of Bakersfield, Ca, including Coastal Communities, to the CA / Mexico Border, including Imperial County. Southern Nevada — Las Vegas, Clark County, City of Henderson, Boulder City, Needles, Laughlin. For Sales and Technical Support, please contact Tom Roberts, Sales Manager, Water and Power Southwest at © (760) 815-0137 Office: (585) 247- 2304 ext: 14117 Regards Thomas Roberts T-homi?-c M Robert Manager — Water — Power - South thomas.roberts@rotork.com 760-815-0137 'ORIGINAL'--- B QUOTATION 7/2/2024 To. City of Bakerfield 6901 McCutchen Rd C.Snnta iFe Water SystemsBakersfield, Ca 93313 Attn: Andrew O'Brien (661) 326-322 10244 Freeman Ave., Santa Fe Springs, CA 90670 i, ri., n@bake[ftd(562) 777-9724 Fax (562) 777-1084 Project Name: Rotork A Basin Replacements Quoted By: Vincent Ramirez 7/2/2024 Project City Location. Bakersfield 949-887-7372 / Viarrirezrd)shvsystems.com We thank you for the opportunity to provide you with a quototion for the following items: 6 8" MOV 8" A Basin MOV Complete $14,500 00 $87,000.00 Rotork lQTM3 Pro 1000 480-3-60 - 24vdc supply - Profibus DP Single Channel - Ethernet - WT , FA12 Base Bray Series 31 lugged BFV EPDM Seat - Nylon Coated Disc, Actuator Ready FA12 Base 6 101, MOV 10" A Basin MOV Complete $14,700.00 $88,200,00 Rotork IQTM3 Pro 1000 480.3.60 - Profibus DP Single Channel - Ethernet - WT, FA12 Base Bray Series 31 luaaed BFV - EPDM Seat - Nylon Coated Disc, Actuator Ready FA12 Base Price does not include - Freight - Installation - Start Up - Submittals Tax $14,454.00 Subtotal $ 189,654.00 QUOTATION NOTES Please send PO to vramirez(&sfwsystems.com 1 Quantities are derived from plans and specifications provided by the project engineer as denoted. This takeoff and pricing is intended to be utilized for the purpose of establishing unit prices forth project. The takeoff represents our interpretation of the plans and specs and is ngt guaranteed to be accurate or precise 2 Quantity adjustments issued by addendums must he provided to SFWW in writing. 3 Pricing is applicable for materials as defined for the project. Quantity adjustments maybe subject to price change. 4 Due to the nature of the raw materials market, a Purchase Order or Letter of Intent contingent on award must be issued to SFWW by 8-2-24. See body of quote for material pricing duration. A Delay could cause the quotation to be subject to a price adjustment. Any time delays or schedule changes may affect the prices set forth in the quotation. S SFWW retains the right to accept or decline the purchase order if any materials listed are excluded. 6 "Unit and Total Prices do not include sales tax. 7 FOS Shipping point on all materials. 8 Equipment rental is exclusive of technician. Certified Tech is available for each machine at a separate rate 9 ALL fabricated items, specially ordered items, and equipment are non -returnable under any circumstances 10 SFWW will, at it's discretion, determine re -sellable condition if necessary. 11 SFWW disclaims all warranties, liability, and responsibility related to the design or engineering on material or spools provided or on any other product or service provided by SFWW, ®ts Page 1 of 2 �k�'�� > m r p 0OP.IGINAL 12 SFWW will pass through all manufacturer's warranties to the extent any such warranties ex:t and to the extent permitted by the manufacturer. All Manufacturer timelines will prevail. 13 This Quotation is specifically subject to SFWW's Terms and Conditions of Sale, a copy of which is attached to the Quotation (the "Terms and Conditions"). To the extent these Quotation Notes conflict with the Terms and Conditions, the Quotation Notes will control. SFWW hereby objects to all different terms and conditions contained on any purchase orders, RFPs, or any other documents, and such differing terms and condmons are not part of the contract." Page 2 of 2 y m 9� r- 0ORIGINrtiI�