HomeMy WebLinkAboutRES NO 35-97RESOLUTION NO. 8 5 ' 9 ?
A RESOLUTION APPROVING THE
DESTRUCTION OF CERTAIN OBSOLETE
CITY RECORDS, DOCUMENTS,
INSTRUMENTS, BOOKS AND PAPERS,
PURSUANT TO SECTION 34090 ET SEQ. OF
THE GOVERNMENT CODE OF THE STATE
OF CALIFORNIA (ECONOMIC AND
COMMUNITY DEVELOPMENT
DEPARTMENT).
WHEREAS, a request has been made by the Economic and Community
Development Department for authority to destroy certain obsolete City records, and a copy
of said records is attached as Exhibit A; and
WHEREAS, such records are more than two (2) years old at a minimum; and
WHEREAS, said request has been approved by the City Attorney and is in
accordance with the procedures and requirements of the City and Section 34090 et seq.
of the California Government Code.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield
that pursuant to Section 34090 et seq. of the Government Code of the State of California,
approval is hereby granted for the destruction of the items listed in Exhibit A and upon
written approval of the City Attorney; approval is further granted for the continued
destruction of such listed items in accordance with the time periods set forth in Exhibit A
and upon written approval of the City Attorney.
.......... o0o ..........
I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the
Council of the City of Bakersfield at a regular meeting thereof held on
'~A~ t 2 t~? , by the following vote:
AYES: COUNCILMEMBER Dd~IOND, C_,ARSON, &MI'I~I, McDERMOTI;, ROWLES, SULUVAN, SALVAGq~c)
NOES: COUNCILMEMIgER ~ ~
ABSTAIN: COUNClLMEMSFtR ~
CITY CLERK and EX OFF~IO of the
Council of the City of Bakersfield
APPROVED
I~Rt219~7
BOB PRICEY / ' /
MAYOR of the City of Bakersfield
APPROVED AS TO FORM:
JUDY K. SKOUSE~t-/
City Attorney ,.~/
D~puty City Attorney
GG/meg
Attachment: Exhibit A
S:~COUNCIL~RES~AUTH-DES~REC-DES.RES--Februa~y 28, 1997
- 2
II.
III.
IV.
ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT
DESTRUCTION OF RECORDS
RECORDS PRIOR TO JANUARY 1995:
2.
3.
4.
5.
6.
7.
8.
10.
Accounting and Budget Worksheets
Client Files
Expenditure Records (copies)
Individual Chronology Files
Payroll Time Sheets
Purchase Orders
Perspective Hirees Files - Two (2) Years
Temporary Employee Files - Length of Employment Plus Two (2)
Years
Former Employee Files - Length of Employment Plus Two (2)
Years
Safety and Accident Records
RECORDS PRIOR TO JANUARY 1992:
1. State and Federal Grants, Bonds and Agreements
RECORDS PRIOR TO JANUARY 1992 PLUS TERM OF AGREEMENT
2.
3.
4.
First Time Home Buyer Files
Loan documents or notes receivables
Project Working Files (5 years if no agreement/note)
Rehabilitation Customer Files
RECORDS PRIOR TO JANUARY 1986
Fair housing client files
Receipt and Deposit Books
All records, documents, instruments, books and papers not mentioned in Sections I
through IV shall be retained a minimum of two years.
Duplicates of all reports may be destroyed at any time when the duplicates are no longer
needed.
Any of the above may be retained for a longer period if circumstances so warrant.
EXHIBIT "A"