HomeMy WebLinkAboutRES NO 47-97RESOnUTmON 4 ? -- 9 ?
A RESOLUTION APPROVING THE DESTRUCTION OF
CERTAIN OBSOLETE CITY RECORDS, DOCUMENTS,
INSTRUMENTS, BOOKS AND PAPERS, PURSUANT
TO SECTION 34090 ET SEQ. OF THE GOVERNMENT
CODE OF THE STATE OF CALIFORNIA - FINANCE
DEPARTMENT.
W~EREAS, a request has been made by the Finance
Department for authority to destroy certain obsolete City records,
and a copy of said list of records is attached as Exhibit ..... and
A ,
WIIEREA$, such records are more than five (5) years old;
and
W~EREA$, said request has been approved by the City
Attorney in accordance with the procedures and requirements of the
City and Section 34090 et seq. of the California Government Code.
NOW, THEREFORE, BE IT ~ESOLVED by the Council of the City
of Bakersfield that pursuant to Section 34090 et. seq. of the
Government code of the State of California, approval is hereby said
Exhibit "A" and upon written approval of the City Attorney.
.......... o0o ..........
! HEREBY CER~IF~ that the foregoing Resolution was passed
and adopted by the Council of the City of Bakersfield at a regular
meeting thereof held on ~ 9~ %~97 , by the following vote:
AYES: COUNCILMEMBER D~NIOND, C~RSON, SMITH, McD~RMO'I-r, ROWI.ES, SULIJVAN, SAD
NOES: COUNCILMEMBER ~, ~
ABSTNN: COUNCILMEMBER
CITY CLERK and Ex O~icio Clerk of the
Council of the City of Bakersfield
APPROVED
MAYOR of the City of Bakersfield
APPROVED as to form:
~ JUDZ SKOUSEN/
City Attorney of the City of Bakersfield
LG/krc
D:RESO~DESTROY.1
The following is a list of documents the Finance Department is
proposing to destroy:
Fiscal Year
ACCOUNTS PAYABLE
1990-91
1987-91
Accounts Payable Claim Vouchers
Cancelled Accounts Payable Checks
1987-91
1984-86
1990-91
1989-91
1989-91
1989-91
1981-91
1990-91
1989-91
PAYROLL DOCUMENTS
Cancelled Payroll Checks
Time Reports
Current Earnings (per pay period earnings)
Deductions Reports
Deferred Compensation Reports
Vacation, Sick Leave, Comp. Time, and Holiday
Reports
W-2's, W-2P's and 1099's
Labor Cards
Earnings Year-to-Date Reports
RECEIVABLES
1990-91
1990-91
Final Billings Register and Aging Schedules:
Commercial Refuse, Sewer Surcharge,
Residential Refuse, Outside Sewer, Special
Refuse, Airpark, Hazardous Materials, and
Other Miscellaneous Receivables.
Paid invoices from the City's billings:
Commercial Refuse, Sewer Surcharge,
Residential Refuse, Outside Sewer, Special
Refuse, Airpark, Hazardous Materials, and
Other Miscellaneous Receivables.
EXHIBIT A
FINANCIAL DOCUMENTS
Fiscal Year
1990-91
Report of Monies Collected
1990-91
TREASURY DIVISION
DTR Reconcilations
P:RESO\DESTROY. I
EXHIBIT A