HomeMy WebLinkAbout02/28/2024 CC 330 AGENDA PACKET BAKERSFIELD CITY COUNCIL
POST-MEETING AGENDA
BAKERSFIELD REGULAR MEETING
THE SOUND v= :4YeaRt/rAiee
February 28, 2024, 3:30 p.m.
Council Chambers, City Hall, 1501 Truxtun Avenue
1. ROLL CALL
2. PUBLIC STATEMENTS
a. Agenda Item Public Statements
1. Sandra Plascencia
2. Veronica Ramirez
3. Wendell Wesley
b. Non-Agenda Item Public Statements
1. Michael Turnipseed
2. Kevin Moreno
3. Noe Garcia
3. REPORTS
a. Workshop - Cal Water Update
Staff recommends receive and file update.
1. Presentation submitted by Cal Water
b. Fiscal Year 2023-24 Mid-Year Budget Recommendations
1. FY 2023-24 Mid-Year Budget Allocations as outlined in Exhibit "C".
2. FY 2023-24 Mid-Year Budget Adjustments & Appropriations as outlined in
Exhibit(s) "A-B, D-E".
3. FY 2023-24 Mid—Year Budget Appropriations as outlined in Exhibit "F".
Staff recommends that City Council approve the Fiscal Year 2023-24 Mid-Year
Budget Appropriations and Adjustments as outlined in Exhibits "A-F", attached to this
staff report.
1. Staff memorandum transmitting correspondence.
2. Presentation submitted by CMO
4. CLOSED SESSION
5. CLOSED SESSION ACTION
6. ADJOURNMENT
�MIll
BAKERSFIELD
FE SOUND
0F ADMINISTRATIVE REPORT
MEETING DATE: February 28, 2024 AGENDA CATEGORY: Reports
TO: Honorable Mayor and City Council
FROM: Christian Clegg, City Manager
DATE: February 28, 2024
SUBJECT: Cal Water Update on Water Main Line Replacements.
Lam.,. ,.Went Description]
RECOMMENDATION:
Staff recommends receive and file update.
BACKGROUND:
Cal Water owns and operates much of the city served water system to its residents. The council has
requested that Cal Water present an update on the water main line replacement projects,impacts,timing,
and communication plan.
FISCAL IMPACT:
No General Fund Impact
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
Presentation
Page 2 of 67
0 0
•
£11% y California Water Service O '
q se February 28'^, 2024
qualiry service.Value.
Main Replacement Program
(MRP) City Council
Workshop
Introductions
• svkING),
•Was Os
Tammy Johnson hington ..?, . 4.,
.PER Ste
Interim Director of Ops i
.
,
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Rafael Molina ,
,
California Interim District Manager •••. ----------
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Cocpercoe
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Ron Gibbs • /frt.
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•
MRP Superintendent • • I--------------------- :-------------
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Justin Deitrick
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P-3 Project Engineer
Hawaii
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Pa.e 4 of 67
Quality.Service. Value.
District Overview
Cal Water's Bakersfield District was formed in 1926 serving the
Bakersfield community.
Composed of two major water systems:
• Cal Water Bakersfield — over 92 active wells
• City of Bakersfield — Contract operation with the city. 65
active wells and surface water from the Kern River
• 2 Surface Water Treatments Plants that utilize membrane
filtration as primary treatment.
• BK System water ratio is 45% Surface Water and 55%
Groundwater
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Pa.e 5 of 67
Quality.Service. Value. 3
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Eri CO 0 •0 0 • 0 01 California Water Service
Bakersfield;City of Bakersfield Comparison
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[..] 0 63.e16tla Ses ce Area
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ni MOOG
\ StineRd. a r�
r lJ J - . ... FACTORS IMPACTING
u� DIFFERENCES IN COST CAL WATER CBK lass l ad'11:20.2019
OF SERVICE -M.- Dm Sources:
It l lI r p..r AWA.r Sy.r... If/4Ism al Water November 2019
__.i MyrWrary.Separ.w Syeerena eR --"' a Tao 13190111.re199 ESRI World Topo Map-November 2019 n:r...a
...o/Wafe 141. 970 van SNrae.
n.r....ze... 71 I Map Number N/A
r...PrgYt SarMaa 13 •
woos..P11.1,e In M
World Geodetic System 1984
Water Weis•Ted IJ5•91 sake MI••l ache California Teale Albers(feet)
Wer Swap Teas Mr J Me... 1 ,
Wee Wi6vaing Tw.ewe 11 aw.(GAC 9((JAC)
RCWA 1 CAUFORNIA WATER 4
owwww1SWP Wee.Ill 1I Tw•e. •.Twee SERVCE Ype
Types Mry.
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Data b...Sa•91.Crag..AC Deli .k Car lam AC.
A[,PVC CLAC/YC 1720 North Forst Sweet t0`.
A wr Ara Fir• S,.an IS swan s San Jose.CA 95112
SM.aPy. I Irr'ee Se rt.Jr (408)367.8200 s
te
Pa.e6of67
Quality.Service. Value. 4
FACTORS IMPACTING CITY OF
DIFFERENCES IN COST CAL WATER BAKERSFIELD
OF SERVICE
Age of Water System 1926 1976
Miles of Water Main 970 596
Pressure Zones 22 1
Booster Pumping Stations 33 6
Water Wells 92 Active 61 Active
Water Storage Tanks 57 7
KCWA - Imported SWP 11 4
(turnouts)
Average Age of Water Mains 50
Size of Pipe 1 1/2" - 54" 4" - 36"
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Pa.e 7 of 67
Quality.Service. Value. 5
Main Replacement Program MRP
• Aging water system with a current
replacement rate not sustainable.
o Avg age ofBKmain - 50years = '
o Avg. condition of BK main — old steel 4! -_-�- =�'�_ ,'
i �1` , }i •bt_i
and cast iron ti... ,1 „_ ,.- ,
• Help to mitigate damage to roads and �..,,., .; .
properties from leaks ==:y� ...-
� _
• Improves the water system: '-f
• Improved water quality _ ,
i •
• Fire flow r •
• New hydrants = better fire protection 4 .
s -A, • /r
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: 99TFR SEPy�4
Pa.e 8 of 67
Quality.Service. Value. 6
Replacement Criteria
Each water main is rated based ; : - Bakersfield
Map ID: BK-21E
on the following criteria . Budget Year: 2025
.. Number of Leaks
STA 87 t-;.'PC' 21
f•`'t' s ,95A j ikelihnod of Failure ILOF'
• __ -if 1 High
• /L ge �. ConsequenceLow-Medium of ailur¢(COF):
/„\ Business Risk Fxnnwure tRRF1-
•- - _ ., r � Medium
• - - P-- Install Footage:
# of leaks ��• e I .u^ - 1:I� mentF
• • t• � � s,_ _ Retirement Foote-
.L y o _ 4190 tt
t Services iJnmestic Flrf•1-
u- I i Hydrants/Valves:
• Likelihood of Failure 4, 9
!': _C� a N Financial Department'
2 - Bakersfield
8"CI - 6"CI,�r.. h Water System:
"1946 i939— \ 1 1 I Bakersfield
• Consequence of Failure •r
�1�� I C' i• — •
Dosed Project Area
-��y,�a. i��;e7i -,'�0- Existing Main
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f t 4•{4-r.\" - 1954 • Mainline Leak(Proposed Project
n - ay C8I,+ •'�� , _ tie • Existing Hydrant
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• Footage a, , `a: 0,;,,
C-, '• 0 - _ - �i 1 COF Factors
+t Secondary Road
_ Local Road
o_ \a5 \ Pipe Size Score 4
P^ vd�. ` e " •\ Land Use: 4
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Main Replacement Program ( mRp)
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Consequence of Failure
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Pa.e 13 of 67
Quality.Service. Value. 11
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Pa.e 14 of 67
Quality.Service. Value. 12
M RP Statistics
Program initiated in 2016, in the last 6 years we have:
❑ Completed 69 projects
❑ Total of 139,419 feet of main
❑ Or just over 26 miles of main
Future Projection
• Goal is 1% replacement rate
• For Bakersfield that's 51,285 feet per year
City of Bakersfield
• This program does not include the City system
• Water main failures are low in City due to age
• Average 5-6 main leaks per year
• Eventually would need to have a similar program
P`f OR,y
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Pa.e 15 of 67
Quality.Service. Value. 13
Current Active Projects
Chester Ave - Truxtun to 24th Loch Lomond - Belle Terrace to
• 3,027' 12" DI- valve pads Terrace Way
need to be raised • 2,500' 6" PVC
• Final punch list (1-2 weeks) • Service tie overs
■ 2 months
King St - Bernard to Hwy 178
• 3,200' 8" PVC final phase of Bernard St - Robinson to Haley
restoration/punch list items • 2,000' 8" PVC install
• Final punch list (1 week) main.
• 5-month project
19th & 20th- N st to R st
• 3,000' 12" DI & 2,500 8"PVC
• Final restoration
• 2-3 weeks left
l,,s1T
9
9TFR 50,4'
Pa.e 16 of 67
Quality.Service. Value. 14
Future Projects (24-25'
Quincy/Pacific - Stockton to Bank St - L st to P st
Magnolia • 900 8" PVC and 3,500 6"
• 1 ,800' 6" PVC
• Start late FebruaryPVC
• Mid 2024
• 5-month project
• 5-month project
Service St Alley— H st. to N st. Wall St Alley - Hst to Nst
• 900' 12" DI
• 2,200' 12" DI
• 2nd quarter of 2024
• 3rd quarter of 2025
• 6-month project • 5-6-month project
P`1f OR y
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9TFR 00
Pa.e 17 of 67
Quality.Service. Value. 15
Communication Plan
Every MRP project gets communicated to customers via:
• Letters hand delivered (copy provided to you today)
• Door hangers
• Internet (Website and or Social Media Posts)
Critical User Projects
• Include disruptions to schools, hospitals, businesses, dialysis centers
• Personal communications, especially when coordinating shutdowns.
Downtown Projects
• Have a similar presentation with affected businesses
• Hold a Town Hall Workshop with help from the DBA
• Request feedback
• Make adjustments accordingly.
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TFR,00
Pa.e 18 of 67
Quality.Service. Value. 16
Water-on-Wheels
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Quality.Service. Value. 17
Water-on-Wheels
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Pa.e 20 of 67
Quality.Service. Value. 18
Construction
Typical Construction Process
1. Acquire any necessary permitsAr
2. Begin customer notifications
1. Door tags, letters, etc.
3. Perform pre-construction meeting - mit
y
1.
1. Contractor, conflicting utilities, Public works 3
_
inspectors etc. .
4. Begin installation of main
5. Pressure testing @ 150 psi
1. Checking for leaks or defects -'�'';�•
6. Take the necessary water sampling to
ensure safe for public consumption. f .,.
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Pa.e 21 of 67
Quality.Service. Value. 19
Construction
I -, w.��...,�,.ir 'i - '
U until this point no water Y `� „its• '
disruptions have occurred._ so ..:
We begin to tie-in the new water ` 1� + ��' - .0,
main (see picture) - . ,,
_
1. Notify 24-48 hours before water i - "!',1
,
disruptions t ` �-i
2. Average disruption of service is , �.r.
between 6-8 hours. ;No �. '3. Can accommodate by doing at night. _ l';; ` :
4. We also provide bottled water or use ' �0
the Water on Wheels (WOW) Trailer.
20.
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9TFR 5 E-
Pa.e 22 of 67
Quality.Service. Value. 20
Construction ,,
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ice tie-ins begin to the new . .} '' . .
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water main (see picture) :�
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w tt
1. Notify 24-48 hours before water A
x : .Y ,r: ,, _ r.J 1 11 1 ..7 L.
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disruptions -
1,
2. Average disruption of service is � '`-%•� &_`: .4
between 2-3 hours (depending on
a
size)
•
3. Can accommodate by doing at night. � � " "�
4. We also provide bottled water or use '' , tv: �4 .� ` ,, ' , ; r M, ;;`
the Water on Wheels (WOW) Trailer. k��¢.��� ., �� °� ._ � k .;.: , .
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FR sVP-
Pa.e 23 of 67
Quality.Service. Value. 21
Construction
_ . _ I -
• Depending on the location we try to fir;,
minimize impact to customer water >-
f -
outages.
• Road closures •
— Notify customers especially business (see ' "-- - -
letter) -
— Provide access/ temp parking
• Paving
— Temp paving until project is complete rtq
— Meet compaction requirements.
— Final paving -
• Punch List • i
r. -- r
— Raising valves/ pouring pads around them
— Painting/ striping roads ¢` Y'''"�
_ - -
— Final Clean-up _—
(Temporary Paving) -"
9▪rFR 5 E0.y` -
Pa.e 24 of 67
Quality.Service. Value. 22
Paving
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4 all I .1
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Pa.e 25 of 67
Quality.Service. Value. 23
District Challenges
• Customer Needs
— Directing needs to Cal Water will help -,_
expedite resolutions.
u'0.s_: n V3 �1'
• Permits . �f,,► ,
�, ';• ;
• Changing permit requirements t .;
i
• Additional paving requirements after 44 ' ; 4 %� -
construction - t
• Moratoriums on streets , ' ,i ; ; y r i. ) _ __�.
�11��� ,1
• Casing intersections
• Rising cost of materials �, _-
• Procurement of material
=-�
oa
• Unknown Utilities/Conflicts r,n s -: --
`,f ORti - -- .a.
- -
v.*
.._
Pa.e 26 of 67
Quality.Service. Value. 24
/ ' ,
r. 7.
r •
41/p
rigi 6111Warta~4.
lawasiirsaay ____._
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1 •
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ER slit ,'M - .1
Quality.Service. Value. 25
Rec'd & Placed on file at City
o ncil Meeting of: 2/27/2024
Date: Time: .?7 1)PM
Agenda tem: fr
Submitted by: C vmAt(
0
O
`P�IFORN�' 0
California Water Service
'IN soot% February 28th,2024
Quality.Service.Value.
Main Replacement Program
(MRP) - City Council
Workshop
1
Introductions
Wu 8 e
Tammy Johnson Y• .."
District Manager 'i-,--_14'°••��`�
Rafael Molina
Cali nb
Assistant District Manager _ �•,,o.M,
Ron Gibbs f(:' `'" `.
MRP Superintendent
New Me.�ro Z®O
Justin Deitrick '�•••.'°
P-3 Project Engineer „.w,,,
— t? ' ,
e6�
Quality.Service.Value.
2
Page 28 of 67 1
2/27/2024.
District Overview
Cal Water's Bakersfield District was formed in 1926 serving the
Bakersfield community.
Composed of two major water systems:
• Cal Water Bakersfield—over 92 active wells
• City of Bakersfield—Contract operation with the city. 65
active wells and surface water from the Kern River
• 2 Surface Water Treatments Plants that utilize membrane
filtration as primary treatment.
• BK System water ratio is 45%Surface Water and 55%
Groundwater
Quality.Service.Value. 3
3
o �
•
P • tl
o ° O• O p P�OpP6 •
O
o ° p' o • oa
00 • o oo °oP •o
o p° • °
� Oo O • b °
0 ° O PO
• • 00 0•
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oP I .•.
UOO •
_ p O 16 O O• •� uv.rr
rsr "'
Stine Rd. •
Quality.Service.Value. 4
4
2
Page 29 of 67
2/27/2024
FACTORS IMPACTING CITY OF
DIFFERENCES IN COST CAL WATER BAKERSFIELD
OF SERVICE
Age of Water System
Miles of Water Main 970 596
Pressure Zones 22 _ 1
Booster Pumping Stations 33 6
Water Wells 92 Active 61 Active
Water Storage Tanks 57 7
KCWA-Imported SWP 11 4
(turnouts) _
Average Age of Water Mains 50 ® __
Size of Pipe 1 1/2"-54" 4"- 6"
eO�
Quality.Service.Value. 5
5
Main Replacement Program (MRP)
• Aging water system with a current
replacement rate not sustainable.
o Avg age ofBKmain-50years r,'
o Avg.condition of BK main—old steel
and castiron
• Help to mitigate damage to roads and ./
properties from leaks ; -; ' •
• Improves the water system: 1
r
• Improved waterquality
w
• Fire flow I 11.
• New hydrants=better fire protection e f t, " if
4
• Since inception we have seen a decline in >°
main leaks.
quality.Service.Value. 6
6
Page 30 of 67 3
2/27/2024.
Replacement Criteria
Each water main is rated based
on thefollowing criteria: , ,,. ; ' tot, . .
,... ,,t, .....1—..
• Age vq. ft •r i L.,,,..,,,,,
•i:,,' '3 , •••••-I` r:i '"-.: M"Mm"
'. t 4*. e t• t'i t ' •••1121••
• # of leaks
1iL. . .
4 7
• Likelihood of Failure , „,..., Earidal-OttalloM
l•, •G•.• "'•/,• .• f•"'• w.•::::,•mr
€1.14,1,-4;f: "---:=4,D.-•" gi ; • y, ...,....
•• • (---)'..........".
• Consequence of Failure .T •
,It •,.; ,,,,:, . Na.in•la., Prq.11
* .4" •',i'ff'' ik‘t",61/ t llit,---,
• Footage
•." '..4 M,•• ‘ 3 ,, ......,..
• Type of Material 4-40, „..,,,.-5, •tv.,1 , - ,.... .
.11 1.' 1
• '41 ''•si • ' .%'ro .,
.i•.,r1'7401;'t 4'i-..,,t,'e''-' t'
. . -i I"-.:7%•_az i. -.4,0 . "” '' ''''
Quality.Servicr Value 7
7
Main Replacement Program (MRP)
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Quality.Service Value 8
8
4
Page 31 of 67
2/27/2024
Consequence of Failure
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Quality.Service.Va lue. 9
9
art,
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Quality.Service.Value. 10
10
Page 32 of 67 5
2/27/2024
Consequence of Failure
.
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P h ,.
•
Quality.Service.Value. 11
11
Consequence of Failure
)a w t
V#0,00
4
frj ��f }
•
Quality.Service.Value. 12
12
6
Page 33 of 67
2/27/2024
MRP Statistics
Program took a proactive approach in 2016,in the last 6 years we
have:
Cl Completed 69 projects
❑Total of 139,419 feet of main
❑ Or just over 26 miles of main
Future Projection
• Goal is 1%replacement rate
• For Bakersfield that's 51,285 feet per year
City of Bakersfield
• This program does not include the City system
• Water main failures are low in City due to age
• Average 5-6 main leaks per year
• Eventually would need to have a similar program
Quality.Service.Value. 13
13
Current Active Projects
ChesterAve-Truxtun to 24th Loch Lomond-Belle Terrace to
• 3,027'12"DI-valve pads Terrace Way(County)
need to be raised • 2,500'6"PVC
• Was delayed dueto • Service tie overs
Economic Summit • 2months
• Final punch list(1-2 weeks)
King St-Bernard to Hwy 178 Bernard St-Robinson to Haley
(County) • 2,000'8"PVC install
• 3,200'8"PVC final phase of main.
restoration/punch list items • 5-month project
• Final punch list(1 week)
19th&2007—N St.to R St.
• 3,000'12"DI&2,500 8"PVC
• Final restoration
• 2-3 weeks left
Quality.Service.Value. 14
14
Page 34 of 67 7
2/27/2024,
Future Projects (24-25')
Quincy/Pacific-Stockton to Bank St-L St.to P St.
Magnolia St. • 900 8"PVC and 3,500 6"PVC
• 1,800'6"PVC • Mid 2024
• Start late February • 5-month project
• 5-month project
**Service St Alley-H St.to N St. **Wall StAlley-H St.to N St.
• 900'12"DI • 2,200'12"DI
• 3rd quarter of2025 ■ 3rd quarter of2025
• 6-month project • 5-6-month project
**Coordinating with CitySewer **Coordinating with CitySewer
project on Eye St. project on Eye St.
♦y
Quality.5ervice.Value. 15
15
Communication Plan
Every MRP project gets communicated to customers via:
• Letters hand delivered(copy provided to you today)
• Door hangers
• Internet(Website and or Social Media Posts)
Critical User Projects
• Include disruptions to schools,hospitals,businesses,dialysis centers
• Personal communications,especially when coordinating shutdowns.
Downtown Projects
• Have a similar presentation with affected businesses
• Hold a Town Hall Workshop with help from the DBA
• Request feedback
• Adjust accordingly
Quality.5ervice.Value. 16
16
8
Page 35 of 67
2/27/2024
Water-on-Wheels
i
URGEi `iiCA'RE URtENt CAR >'RAN'
W
4
7rpR 50:4‘
Quality.Service Value. 17
17
Water-on-Wheels
a-,
v
i;:-.1:-Ulr'4W Is t , i
�1 is la -'I. e _ r.-+
�' �, m '
4.
Q rFR seli
.00
Quality.Service.Value. 18
18
Page 36 of 67 9
2/27/2024-
Construction
Typical Construction Process
1. Acquire any necessary permits ,,, ,, "!'`,�
--''I^
'
2. Begin customer notifications M
_.1 L
1. Door tags,letters,etc. ` r- • 4 °'
3. Perform pre-construction meeting
1. Contractor,conflicting utilities,Public works :'
inspectors etc.
4. Begin installation of main 0 `:
5. Pressure testing @ 150 psi
1. Checking for leaks or defects r•gc".•:,. •'
6. Take the necessary water sampling to k.
ensure safe for public consumption.
14,
Quality.Service.Value. t"
19
Construction
Up until this point customers have ;' .
remained with water.
We begin to tie-in the new water6.ay' t <,,
main (see picture) �° y�. :' '
1. Notify 24 48 hours before water
disruptions ,
2. Average disruption of service is
between 6-8 hours.
3. Can accommodate by doing at night. s _ ,\
�,94,
4. We also provide bottled water or use
the Water on Wheels(WOW)Trailer. ,',, .)
S
Quality.Service.Value. 20
20
10
Page 37 of 67
•
2/27/2024
Construction • yY �z � y
Service tie-ins begin to the new
water main (see picture) ygE' A,• '`
14,4
1. Notify 24-48 hours before watery • , 4 f y9�a
disruptions on
2. Average disruption of service is
between 2-3 hours(depending on
size).
3. Can accommodate by doing at night. ,
,r
4. We also provide bottled water or use ` 4ty, eoiti
the Water on Wheels(WOW)Trailer. ;
ut 3
' A
6 •
Nei s� ��x 4 �`
.. d -t j4 ytt yY , h
n r1 1t
tO, i r r MKS r e.
t CS.F 1t 6 £' ila
Quality.Service.Value. 7l III
21
Construction
• Depending on the location we try to :, 4
minimize impact to customer water
outages. •
• Road closures
— Notify customers especially business(see i - -
letter) _
— Provide access/temp parking
• Paving
— Temp paving until project is complete ti p „
— Meet compaction requirements.
— Final paving a
• Punch List • Fix r ��• ;
— Raising valves/pouring pads around them ,r
— Painting/striping roads —
•
— Final Clean-up
•,O. (Temporary Paving)
Quality.service.Value. 22
22
Page 38 of 67 11.
2/27/2024
Paving
- it r
t ...
Y.
z .
:
- `' {7empgraPyPatching
Perm nentPatchira
r kk a 4:1.'t A
"{k),. MTh•. 'd IIIIIP '
p
Quality.Service.Value. 23
23
District Challenges
r1, �t
• Customer Needs �` 1 �> j�• ,'"v f
• Directing needs to Cal Water will 1�' 'dY, >,.
help expedite resolutions. `f t•,,c,, t/.w�'
• Permits yk`' t '
• Changing permit requirements ,
• Additional paving requirements 1 -
after construction a,,?,., ,lit, .
y i
q .....
• Moratoriums on streets gy ` 1.
° �,�
• Rising cost of materials `"'
• Procurement of material '''
• Unknown Utilities/Conflicts `.
"vi is
Quality.Service.Value. 24
24
12
Page 39 of 67
2/27/2024
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•
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of oR,,„4
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.
2,
,
25
13
Page 40 of 67
I�
BAKERSFIELD
FE SOUND
0F ADMINISTRATIVE REPORT
MEETING DATE: February 28, 2024 AGENDA CATEGORY: Reports
TO: Honorable Mayor and City Council
FROM: Christian Clegg, City Manager
DATE: February 28, 2024
SUBJECT: Fiscal Year 2023-24 Mid-Year Budget Recommendations—New Business
1. FY 2023-24 Mid-Year Budget Allocations as outlined in Exhibit"C".
2. FY 2023-24 Mid-Year Budget Adjustments&Appropriations as outlined in Exhibit(s) "A-B, D-E".
3. FY 2023-24 Mid—Year Budget Appropriations as outlined in Exhibit "F".
RECOMMENDATION:
Staff recommends that City Council approve the Fiscal Year 2023-24 Mid-Year Budget
Appropriations and Adjustments as outlined in Exhibits"A-F", attached to this staff report.
BACKGROUND:
Annually the City Council adopts a budget, allocating limited resources to achieve specific goals and
objectives. The City Council also typically makes modest mid-year budget adjustments. In recent years
there have been significant mid-year adjustments due to notable fund balance. In contrast, staff is
recommending very limited mid-year actions. Instead, staff is recommending fund balance and other
revenues be allocated to City contingencies and reserves. The mid-year actions recommended are
limited to dedicated funding sources or the re-allocation of resources within existing budgets. The
City's FY 2023-24 Mid-Year Budget Report and Presentation will provide an overview of the following
items:
• Recommending the addition of one new position in the Fire Department,funded by Certified
Unified Program Agencies (CUPA)funds.
• Recommending a capital expenditure for the replacement of three Air Conditioning Units at
the Fire Department Training Facility,with the use of General Funds.
• Recommending the addition of four(4) new authorized positions in the Solid Waste Division,
funded by Refuse Collection Enterprise funds.
• Recommending the strategic allocations of one-time American Rescue Plan Act (ARPA)
revenue earned on deposited funds held over time, for Homeless Prevention & Diversion
Services and a Business Security Improvements Grants Program.
• Recommending a budget transfer of funds from the Contingent Centennial Park
Improvements Project to the Parks Amenities Renovations & Improvements (PARI) for the
Jastro Park Improvements Project.
• Recommending a budget transfer from the General Plan Maintenance& Update Trust to the
Development Services Department's General Fund Operating budget to cover the service
costs associated with the General Plan Update.
• Any remaining savings will be reserved for contingencies or as reserves for the Fiscal Year
2023-24.
Savings from the Fiscal Year 2022-23 year end will be used to fund the limited Mid-Year actions
financed with General Funds for Fiscal Year 2023-24 as outlined above.
Page 41 of 67
IMI
BAKERSFIELD
➢E SOUND OF,�,.
Fiscal Year 2023-24 Mid-Year Budget Adjustments and Appropriations:
FIRE DEPARTMENT MID-YEAR APPROPRIATION: Total: $155,985
Fire Department Mid-Year Appropriation:
The Bakersfield Fire Prevention Division will be recommending one new authorized full-time position
related to facility inspections for hazardous materials from the City's existing budget that directly
correlates with City Council goals. This position will result in more timely permit and facility
inspections and costs are supported by dedicated,fee supported revenues.
The Department will also be requesting approval to replace all three (3) air conditioning units at the
Olive Drive Training Facility. Further details on both items are provided in Exhibit"A".:
• Fire Plans Examiner(Step 1):$126,380 Salary/Benefits(Annual Cost)/$4,605 one-time startup
cost for computer, accessories, and phone.
• Replacement of 3 AC Units: $25,000 to cover 50%of Capital Expenditure costs.
Fire Department Funding Sources: Grand Total $155,985
• $130,985: CUPA Funds
• $ 25,000: General Funds
PUBLIC WORKS MID-YEAR APPROPRIATION: Total: $311,061
Public Works Mid-Year Appropriation:
The Solid Waste Division of Public Works will be recommending four (4) new authorized full-time
positions related to their Materials Recovery Facility(MRF)from the City's refuse collection enterprise
funds, covered in more detail in Exhibit"B". During the past two years, as the City has fully analyzed
this operation, staffing has been assessed and the contract support has changed. These proposed
staffing adjustments are being recommended to create greater efficiency and maximize revenues
based on these assessments. The positions are supported by the current rate structure for the
enterprise and continue to result in cost savings versus contracting for all recycling services.
• Supervisor II (Step 3): $113,789 Salary/Benefits (Annual Cost)
• Service Maintenance Worker (Step 3): $69,322 Salary/Benefits (Annual Cost)
• Facility Worker (Step 3): $63,975 Salary/Benefits x two positions for additional annual cost of
$127,950
Public Works Department Funding Sources: Grand Total $311,061
• $311,061: Refuse Collection Enterprise Funds
AMERICAN RESCUE PLAN ACT (ARPA) REVENUE EARNED ON DEPOSITED FUNDS HELD OVER TIME
APPROPRIATIONS: Total: $1,500,000
Staff will be recommending the use of one-time ARPA revenue earned on deposited funds held over
time to allocate to several major City Strategic Programs being proposed, as outlined in further detail
in Exhibit"C".:
• $1,000,000 for a Homeless Prevention and Diversion Services Program
• $ 500,000 for a Business Security Improvements Grant Program
Page 42 of 67
�1141
BAKERSFIELD
➢E SOUND OF,,,.
RECREATION AND PARKS DEPARTMENT MID-YEAR ADJUSTMENT: Total: $775,000
Recreation and Parks Department Mid-Year Appropriation:
The Recreation and Parks Department requests a budget transfer from the Contingent Centennial
Park Improvements Project to the Parks Amenities Renovations & Improvements (PARI) capital
improvement budget to be utilized for the Jastro Park Improvements Project. No additional funds are
required from City sources.Additional information is included in Exhibit"D".
DEVELOPMENT SERVICES DEPARTMENT MID-YEAR ADJUSTMENT: Total: $240,000
Development Services Department Mid-Year Adjustment:
The Planning Division of the Development Services Department requests a budget transfer of
$240,000 from the General Plan Maintenance & Update Trust Account to the Development Services
Department's General Fund Operating Budget. No additional funds are required from City sources.
Additional detail is provided in Exhibit"E".
FISCAL IMPACT:
The Fiscal Year 2023-24 Mid-Year Budget Adjustments and Appropriations propose several key
investments across different city departments,with a focus on enhancing city services, infrastructure, and
strategic programs. Here's a brief overview of the financial implications:
1. Fire Department: A total of$155,985 is allocated for a new full-time position in the Fire Prevention
Division and the replacement of three air conditioning units at the Olive Drive Training Facility. This
includes $130,985 from CUPA Funds for the Fire Plans Examiner position, and $25,000 from General
Funds for the air conditioning units.
2. Public Works Department: $311,061 is requested for four new full-time positions within the Solid
Waste Division,funded entirely by refuse collection enterprise funds.This investment aims to improve
efficiency and maximize revenue in waste management operations.
3. American Rescue Plan Act (ARPA) Revenue: $1,500,000 of one-time ARPA revenue earned on
deposited funds is recommended for allocation to major strategic programs, including$1,000,000 for
Homeless Prevention and Diversion Services and $500,000 for a Business Security Improvements
Grant Program.
4. Recreation and Parks Department: A budget transfer of $775,000 from the Contingent Centennial
Park Improvements Project to the Parks Amenities Renovations & Improvements (PARI) capital
improvement budget for the Jastro Park Improvements Project, requiring no additional city funds.
5. Development Services Department: A budget transfer of $240,000 from the General Plan
Maintenance & Update Trust Account to the Development Services Department operating budget,
requiring no additional city funds.
These adjustments and appropriations align with City Council goals and are strategically designed to
enhance public safety, operational efficiency, community services, and infrastructure improvements
without significant reliance on new city funding sources.
Page 43 of 67
IMIll
-A✓
BAKERSFIELD
TIE SOUND OF„•
COUNCIL GOAL:
Economic Opportunity for All
Safety& Resilience
Community Character& Quality of Life
Innovative and Efficient Government
ATTACHMENTS:
Exhibit"A": Fire Department FY 23-24 Mid-Year Requests
Exhibit"B": Solid Waste Division FY23-24 Mid-Year Personnel Requests
Exhibit"C": Economic Development FY23-24 Mid-Year ARPA Requests
Exhibit"D": Recreation & Parks FY23-24 Mid-Year Request
Exhibit"E": Development Services FY23-24 Mid-Year Request
Exhibit"F": FY23-24 Mid-Year Budget Appropriations
Page 44 of 67
EXHIBIT "A"
- BAKERSFIELD FIRE DEPARTMENT
MEMORANDUM .
FIRE
TO: Christian Clegg, City Manager
FROM: John Frando, Fire Chief A ,ice
DATE: 12-22-23
SUBJECT: New Personnel Mid-Year Request
One (1) Fire Plans Examiner in Fire Prevention (CUPA).
BACKGROUND
The Bakersfield Fire Prevention Division reviews all Fire and Life Safety permits submitted
to our office, as well as all hazardous materials permits to operate, store, or use
hazardous materials at a facility within the City of Bakersfield. In 2022, the plan review
office conducted 1,216 plan reviews with the average review time of twenty-eight (28)
days. The plan review office is on track to review over 1,300 permits with the current
review time frame of fourteen (14) to twenty-one (21) days.
JUSTIFICATION
The addition of one (1) Fire Plans Examiner to the Fire Prevention Division will ensure that
the current and expected workload can be maintained, as well as ensure that the Fire
Prevention Division aligns with Council Goal #1 of becoming the most business-friendly
city in California. The additional position will help ease and streamline the development
process, reduce the number of days for plan review, and create the capacity for site
plan reviews for larger and more complex projects.
Each plan review is charged a fee-for-service. The CUPA Fund is a fully funded, fee-for-
service, and cost-recovery special revenue fund.
Fke Prevention Division
Salary
Staff + Benefits Total
FIRE PLANS EXAMINER (STEP 1 1 $ 126,380
Salcuy Total 1 $ 126,380 $ 126.380
Start-Up Costs ILaptop, Monitor, MS Office Phone) - 60.5
Floe Prevention Division Total $ 130,785
Page 45 of 67
EXHIBIT "A"
BAKERSFIELD FIRE DEPARTMENT
MEMORANDUM .
FIRE
TO: Christian Clegg, City Manager
FROM: John Frando, Fire Chief 4-adtdo-
DATE: 12-22-2023
SUBJECT: Olive Drive Fire Training Facility Air Conditioner Replacement Mid-Year
Request
The Olive Drive Fire Training Facility is the training grounds for both the Bakersfield Fire
Department and Kern County Fire Department. The facility is currently cooled and
heated by three air conditioning units. Unfortunately, the three units are unable to cool
the facility during the hot summer days. Kern County Fire has obtained a bid to replace
the A/C units with a cost of approximately$50,000. Section 3.G.2 of the Joint Powers
Agreement states that "Capital expenditures, such as buildings, major equipment, and
major maintenance, will be funded on a 50-50 basis as designated by the Training
Facility Committee and budgeted and approved by each legislative body.
Expenditures not approved by both entities will be the responsibility of the entity
authorizing the expenditure." The fire department is requesting $25,000 to pay for 50% of
the project. I have attached the quote provided by the Kern County Fire Department.
Page 46 of 67
EXHIBIT "B" Ilb
BAKERSFIELD
THE SOUND OF5644/Volta
TO: Gregg Strakaluse, Public Works Director
FROM: Luda Fishman, Solid Waste Director
DATE: December 22, 2023
SUBJECT: Solid Waste Division FY 23/24 Mid-Year New Positions Request
The Solid Waste Division is requesting four (4) new positions for consideration at FY 2023/24 midyear budget.
Each position has been analyzed and is critical to address operational issues for the City's Materials Recovery
Facility (MRF).
BACKGROUND:
MRF: In 2021 the Solid Waste Division purchased the MRF on Union Avenue. During the same time, the full-
time personnel that were approved through the budgetary process to operate the facility were a Solid Waste
Equipment Operator (SWEO) and a Service Maintenance Worker (SMW). At that time there was an agreement in
place for a BARC sorting crew to sort and recover valuable recyclables. Since then, the City no longer has an
agreement with BARC and the Solid Waste Division hired twelve (12)temporary employees to perform the sorting
duties.
The MRF has no fulltime supervisory positions. Currently,the supervisors from the Corp Yard and the Mt.Vernon
Greenwaste and Composting Facility (Woodsite) share supervisory duties of the MRF along with the Solid Waste
Superintendent. Additionally, the daily operational tasks are now needed to be completed on a more frequent
basis which include:
1. Loading material into the hopper for the sorting crew.
2. Loading material into the bailer.
3. Moving and emptying twelve (12) plus commodity collection cages on a continuous basis.
4. Loading baled materials that have been sold into trailers.
5. Loading residuals into open top boxes.
6. Sorting materials by hand on the ground or conveyor belt.
7. Clean up litter and debris to avoid permit violations and reduce the risk of potential fires.
Public Works Department - Solid Waste Division A
4101 Truxtun Ave ue, 1 2I�er?f�eJd, CA 93309 /r
Phone: 661-326-31�Rg / Pax: 661-852-2120
Because of the growing duties at the MRF, the Division moves fulltime employees from the Woodsite to the MRF
to complete all the daily operational tasks. This negatively impacts Woodsite operations, which increases the risk
for fires and other permit violations at that facility.
EXHIBIT "B"
The Solid Waste Division is requesting four new positions and are listed below in the order of priority.
1. Supervisor II (Additional Position at City MRF)
With the purchase of the MRF and BARC no longer sorting materials,there has not been supervisory presence
onsite to oversee the daily operations of temporary employees, sales to vendors, managing contractors that
maintain equipment, and working with design consultants to improve overall processes efficiency. Because
of these changes, it is no longer feasible to split supervisory duties amongst Woodsite Supervisors and the
Solid Waste Superintendent.
The annual associated cost of the Supervisor position including salary and benefits, taken at step 3, would be
$113,789.
2. Service Maintenance Worker (Additional Position at City MRF)
Currently there is an SMW assisting at the MRF from the Woodsite who operates equipment to move and
load recyclable materials. This has been a hardship for the operations at the Woodsite as the facility is a 7-
day, 4-night operation and staff are having to rearrange schedules to try to provide coverage. With vacation
and other forms of leave, the Woodsite is often short-handed. Removing staff from the Woodsite can create
a backlog of materials which causes an unsafe working environment as there would be more frequent fires
that require staffing attention. In the last year, there have been over twenty (20) fires at the Woodsite. The
Fire Department has reported to just over half of them, with Woodsite staffing being responsible for tending
to and control of the fires.
The annual associated cost of the SMW position including salary and benefits, taken at step 3, would be
$69,322.
3. Facility Worker (2 Additional Positions at City MRF)
Currently there are twelve (12) temporary laborers to sort and process recyclable materials. There is a high
rate of turnover in temporary labor which creates the need for more frequent training and production loss.
With the addition of two (2) regular fulltime Facility Workers replacing two (2) temporary laborers, it is
predicted to have a higher rate of productivity as fulltime staff will have less turnover. Once fulltime
employees are fully staffed; Solid Waste Management will reevaluate the productivity of the sorting staff and
determine if additional temporary staff can be reduced.
The annual associated cost of two Facility Worker positions including salary and benefits, taken at step 3,
would be $127,950.
The associated costs for the positions at the MRF would be funded entirely by refuse enterprise funds. The
estimated revenue associated with MRF is approximately $312K, however, this facility is crucial to the overall
Solid Waste operation since it currently costs $2.5 million dollars (plus Consumer Price Index increases) to
contract all the processing recyclables out. After the residual characterization was analyzed, the facility is losing
Public Works Department - Solid Waste Division A
4101 Truxtun Ave ue, 1 t er?f�eJd, CA 93309 /r
Phone: 661-326-31�Rg fax: 661-852-2120
65% of commodities that would have resulted in revenue. Each proposed position in this memo is crucial to the
overall operation. The four (4) new positions will not create a rate increase beyond the annual CPI based rate
increase.
Below is a breakdown of the costs of materials processing using the MRF versus Metropolitan Recycling
Center(MRC).
EXHIBIT "B"
Ten Year Residential Recyclable Forecast
Processing and Hauling Cost
S1,318,013
7,406 ton s 8,181 tons
processed . 9— processed
• • •
S666,526
$547,642
•
2023 2024 2025 2026 2D27 2628 2029 2030 2631' 2032 2033
'Loan to V..aste..vater pa-d off 2031.
Public Works Department - Solid Waste Division A
4101 Truxtun Ave ue,BI�er?f�eJd, CA 93309 /r
Phone: 661-326-31�Rg y Pax::/661-852-2120
MRC annual City annual
MRC per ton City per
Residential processing processing
Year cost ton cost
Recycling andhoauling ) andtchauling (@$90/Ib)
(@$120/Ib
t
2023 7,406 $ 888,701 $ 120.00 $ 666,526 $ 90.00
2024 7,480 $ 924,426 $ 123.59 $ 693,319 $ 92.69
2025 7,555 $ 961,587 $ 127.28 $ 721,190 $ 95.46
2026 7,630 $1,000,241 $ 131.09 $ 750,181 $ 98.32
2027 7,707 $1,040,450 $ 135.01 $ 780,338 $ 101.26
2028 7,784 $1,082,275 $ 139.05 $ 811,706 $ 104.28
2029 7,861 $1,125,781 $ 143.20 $ 844,336 $ 107.40
2030 7,940 $1,171,037 $ 147.48 $ 878,278 $ 110.61
2031* 8,019 $1,218,111 $ 151.89 $ 913,583 $ 113.92
2032 8,100 $1,267,078 $ 156.44 $ 526,478 $ 65.00
2033 8,181 $1,318,013 $ 161.11 $ 547,642 $ 66.94
*Loan to Wastewater paid off 2031.
Public Works Department - Solid Waste Division A
4101 Truxtun Ave ue,BI�er?f�eJd, CA 93309 /r
Phone: 661-326-31�Rg U Pax: 661-852-2120
EXHIBIT "C"
Fiscal Year 2023-24 Mid-Year Budget Requests
American Rescue Plan Act (ARPA)
Revenue Earned on Deposited Funds Held Over Time
A summary of proposed mid-year FY 2023-24 requests of American Rescue Plan Act (ARPA) revenue
earned on deposited funds held over time is detailed below. The dollar figures represent the new
funding requested by strategic category and by the department in which the funds would be budgeted.
ONE-TIME ARPA Revenue Earned on Deposited Funds Held Over Time
Address Homelessness (City Council Goal #2)
➢ City Manager's Office- $1 Million
❖ Homeless Prevention and Diversion Services Allocation of $1 Million: In response to the ongoing
economic effects of the Coronavirus Disease of 2019 (COVID-19) pandemic, particularly in the local
rental market, the City of Bakersfield is actively pursuing strategies to assist populations in the
community who are at risk of homelessness. The discontinuation of Federal and State Emergency
Rental Assistance programs has created a crucial need for continued support in this area. To help
address this gap, the City is implementing Homeless Prevention initiatives, including temporary
rental assistance and diversion services, supported by a $1 million investment from the American
Rescue Plan Act (ARPA) revenue earned on deposited funds held over time.
The scope of this initiative encompasses the provision of housing relocation and stabilization
services, in addition to short and/or medium-term rental assistance. These measures are designed
to prevent individuals and families from resorting to emergency shelters or inhabitable living
conditions.
Target Population: Eligibility for these homeless prevention services may be provided to individuals
and families who meet the criteria under the "at risk of homelessness" definition, or who meet the
criteria in paragraphs (2) or (4) of the "homeless" definition in 24 CFR § 576.2, have an annual
income at or below 50 percent of median family income for the area, have not identified any
subsequent housing options, and lack the financial resources and support networks necessary to
retain immediate housing or remain in their existing housing without ARPA assistance.
The City of Bakersfield emphasizes an outcome-driven approach in its Homelessness Prevention and
Diversion initiatives. Funded programs are expected to deliver tangible, measurable results, with a
mandate to track progress against benchmarks developed in collaboration with City officials. This
approach ensures that the allocated resources are utilized effectively, making a significant impact
on the lives of those most vulnerable in our community.
Page 51 of 67 Page 1 of 2
EXHIBIT "C"
Enhance Quality of Life and Public Amenities (City Council Goal #4)
➢ Economic& Community Development Department- $500,000
❖ Business Security Improvements Grants Program Allocation of$500,000:
In November of 2022, the City Council allocated $500,000 towards the creation of a Business
Security Improvements Grant Program, available through the Economic & Community
Development Department, using American Rescue Plan Act (ARPA) funds. This new program
was launched in July 2023 in three phases and was designed to help eligible local small
businesses and non-profits offset the cost of security improvements such as installing alarm
systems, security cameras, security patrols, repairing damaged or destroyed windows, and site
hardening (security fences/doors) in City's Qualified Census Tracts within the City of
Bakersfield. With this additional allocation, funding is more flexible, resulting in grants now
being eligible for businesses citywide. To qualify, businesses were required to have a current
business license with the City of Bakersfield with no delinquent bills or outstanding liens issued
by the City. The program is only available to enterprises with 500 or fewer employees. Each
business site is eligible to receive only one grant. This program has received nearly 90
applications and 70 have been approved, with an additional 24 businesses on an
interest/notification list. $400,000 of the $500,000 has been granted to applicants. Over 90%
of surveyed respondents rated their satisfaction with the program and recommend the
program as 5 stars (the highest rating). City staff is recommending an additional $500,000
investment from the American Rescue Plan Act (ARPA) revenue earned on deposited funds
held over time.
Page 52 of 67 Page 2 of 2
EXHIBIT "D"
Pa
•
BAKERSFIELD
THE SOUND OF 5Wettfirtv}'Y�Oer
Department of Recreation and Parks
DATE: November 16, 2023
TO: Mario Orosco, Budget Officer
FROM: Rajan Mistry, Fiscal and Administrative Services Officer II
SUBJECT: FY 2023-24 Mid-Year Request
The Recreation and Parks Department request to perform a budget
transfer of funds from Contingent Project Centennial Park Improvements,
project # P4C510 ($775,000) to Parks Amenities Renovations &
improvements (PARI), project # P3C131 .
The funds are needed for the refurbishment of the Jastro Park tennis and
pickleball courts. The concrete playing surface on the existing court has
severe delamination issues. Partial repairs were made in FY 2018-19 at the
areas that were most delaminated. The delamination continued to areas
of the court that were not repaired previously. Staff evaluated the tennis
and pickleball courts and it was determined that the entire concrete
court playing surface needs to be replaced. Staff reviewed Council
approved contingent projects for FY 2023-24 and determined the
Centennial Park Improve project (P4C510) is less of a priority when
compared to Jastro Park Courts, which are heavily utilized by the general
public. Project P4C510 will be evaluated for funding at a future time.
CC: Rick Anthony
Darin Budak
Fidel Gonzalez
Keith Howell
Bill Owens
Page 53 of 67
EXHIBIT "E"
Mb
•
BAKERSFIELD
THE SOUND OF5awleffia f34ter
MEMORANDUM
DATE: January 26, 2024
TO: Christian Clegg, City Manager
FROM: Christopher Boyle, Development Services Director CB
SUBJECT: Mid-Year Budget Adjustment— Planning Division
To provide for continued service delivery across the broad spectrum of Development Services
programs and services, one request for a budget adjustment has been submitted to me from the
Planning Division. It is critical to the department's core efforts at this time. Thus, I strongly
support the request and recommend approval.
Planning Division
The Planning Division requests a budget adjustment to facilitate the continued progress of the
comprehensive General Plan update. $240,000 must be moved from the General Plan
Maintenance & Update Trust (account 611-0000-208-56-00) to the Development Services
General Fund Operating Budget to cover essential costs to be incurred during the remainder of
the fiscal year as part of the ongoing General Plan update. Planning Director Paul Johnson
provided the attached memorandum in support of the request.
This request will ensure the department's continued success throughout Fiscal Year 2023/24. I
ask for your continued support and approval of this midyear budget request.
Page 54 of 67
EXHIBIT "E"
Mb
•
BAKERSFIELD
THE SOUND OF5awleffia f34ter
MEMORANDUM
DATE: January 26, 2024
TO: Christopher Boyle, Development Services Director
FROM: Paul Johnson, Planning Director
SUBJECT: Mid-Year Budget Adjustment— Planning Division
As the City reaches the mid-year mark, the Planning Division finds it necessary to request a
budget adjustment to facilitate the continued progress of the comprehensive General Plan
update. We propose moving $240,000 from the General Plan Maintenance & Update Trust
(account 611-0000-208-56-00) to the Development Services General Fund Operating Budget.
These funds will cover essential costs incurred during the ongoing General Plan update and
contribute to the continued success of this critical initiative. Your favorable consideration of this
budget adjustment is greatly appreciated.
Page 55 of 67
EXHIBIT "F"
Fiscal Year 2023-24 Mid-Year Budget Appropriations
Fire Department Certified Unified Program Agencies(CUPA) Funds-$130,985
• Appropriate $130,985 Certified Unified Program Agencies (CUPA) fund balance to the Fire
Department operating budget within the Fire Prevention Division to add one (1) Fire Plans
Examiner position and related one-time startup costs.
Fire Department General Fund- $25,000
• Appropriate and transfer $25,000 general fund balance to the Fire Department capital budget
within the Capital Outlay Fund for the purchase of three (3) new Air Conditioning Units.
Public Works Department Refuse Collection Enterprise Funds-$311,061
Appropriate$311,061 Refuse Collection Enterprise fund balance to the Public Works Department
operating budget within the Refuse Collection Enterprise fund to add one (1) Supervisor II
position, (1) Service Maintenance Worker position, and two (2) Facility Worker positions.
American Rescue Plan Act(ARPA) Revenue Earned on Deposited Funds Held Over Time-$1,500,000
❖ Appropriate and transfer $1,000,000 from ARPA revenue earned on deposited funds held over
time to the Economic&Community Development Department operating budget for the Homeless
Prevention and Diversion Services Program.
❖ Appropriate and transfer$500,000 from ARPA revenue earned on deposited funds held over time
to the Economic & Community Development Department operating budget for the Business
Security Improvements Grant Program.
Recreation and Parks Department Budget Transfer-$775,000
• Transfer$775,000 from the Contingent Centennial Park Improvements Project to the Recreation
and Parks Department Park Amenities and Renovation Improvements(PARI)capital improvement
budget within the Public Safety and Vital Services Capital Outlay Fund for the Jastro Park
Improvements Project.
Development Services Department Budget Transfer-$240,000
• Transfer$240,000 from the General Plan Maintenance and Update Trust Account to the General
Fund Development Services Department operating budget to cover ongoing costs of the General
Plan Update.
Page 1 of 1
Page 56 of 67
BAKERSFIELD
THE SOUND OF5awt401Ve#er
CITY CLERK'S OFFICE
MEMORANDUM
February 28, 2024
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: JULIE DRIMAKIS, CITY CLERK
SUBJECT: COUNCIL MEETING OF February 28, 2024, 3:30 PM
REPORTS AGENDA ITEM 3.b.
This memorandum is to transmit correspondence received by Sandra Plascencia-
Rodriguez of the said item.
Attachment
Page 57 of 67
41k4r4 ) ,
LEADERSHIP COUNSEL
FOR Southern California
IIIPP-d;JUSTICE &ACCOUNTABILITY
✓'� '"�KERN COUNTY ®
RAPID RESPONSE Wakln9Group
I Q Criminal Justice F KERN A�nte�os ca1rib`0`
Coalition OsNETWORK O 1enrs...4fazeC
February 28th, 2024
Sent via email
Bakersfield City Council
ATTN: City Clerk
1600 Truxtun Ave
Bakersfield, CA 93306
Re: Item 3b—Fiscal Year 2023-24 Mid-Year Budget Recommendations
Dear Mayor Goh, City Council Members, and Staff,
Leadership Counsel for Justice and Accountability ("LCJA") and the undersigned
organizations and residents write this letter in support of the $1 million in American Rescue Plan
Act("ARPA") funding that will be allocated towards rental assistance, housing relocation and
stabilization services. The continuation of rental assistance and diversion services has greatly
helped tenants in the City of Bakersfield avoid displacement. We commend the City for their
on-going efforts to find continual funding for housing programs but raise the following
suggestions for the Mid-Year Budget below.
I. The City of Bakersfield must remove the requirement of a 3-day-notice in order for
residents to receive rental assistance.
A common requirement in order for residents to receive or even qualify for rental
assistance is that they must hold a 3-day-notice or unlawful detainer summons to qualify for
rental assistance. We strongly urge the City to remove this requirement for the upcoming ARPA
rental assistance and diversion funding as it makes it increasingly difficult for tenants to receive
the funding in time to continue to be housed. Resident testimony during the Rent and Utility
Assistance Program("RUP") explained that it took approximately 3-4 months for rental
Page 58 of 67
assistance to be granted. Evictions in the state of California last approximately 30-45 days.' By
this logic, by the time a tenant is approved or granted rental assistance their eviction is in full
effect and they should not be in the unit. When the RUP program first began,the state of
California had enacted an eviction moratorium', which provided a safety net for tenants and
allowed them to remain housed while the funds were granted to the landlord. Unfortunately, the
eviction moratorium has been lifted and tenants no longer have this safety net while their back
due rent is approved. We urge the City to remove the requirement for a 3-day-notice or unlawful
detainer and proactively combat homelessness by granting the funds to residents before they are
about to be evicted.
II. The City of Bakersfield must identify additional funding for the Eviction Prevention
Program ("EPP") in the 2023-2024 Mid-Year Budget.
As the City reviews and proposes projects for the Mid-Year Budget, we strongly urge the
City to allocate additional funds for the Eviction Prevention Program ("EPP"). While the City
originally allocated $350,000 in the 2023-2024 City Budget for the start of this program, we
reiterate that more funding is needed to create a well-funded, fully functioning program that will
meet the housing needs of all residents within the City of Bakersfield. Additionally, we share
gratitude towards City Staff, in particular the Economic and Development Services Department
for their collaboration on this effort.
As the City begins to prepare budget allocations,we take the opportunity to elevate the
importance of allocating additional funding for this program in both the 2023-2024 Mid-Year
program and the upcoming 2024-2025 City of Bakersfield Budget Cycle. Our neighboring city,
Fresno began their EPP program in 2020. Since then they have allocated over$2 million in
funding for their EPP program.' Their program, as Fresno City Councilman Nelson Esperza has
stated, has been extremely successful taking different forms of success for each family applying
for this program.' The same article states as of 2022 the City of Fresno received 418 calls, about
half of them receiving assistance and representation through the law firm assigned for the
program. For folks who did not receive help from this program, this was due to them being
outside City limits, simply having tenant right's questions, not being able to be contacted back
or, " [their] eviction [was] considered lawful." We reiterate the fact that lawful evictions did
proceed as planned meaning only tenants who unlawfully received an eviction notice obtained
`The Eviction Process for Landlords
https://selfhelp.courts.ca.gov/eviction-landlord#:—:text=The%20eviction%20process%20can%20take.step%2Dbv%2
J)step%20in structions.
2 Housing is Key
http s://hous i ng.c a.gov/tenantiprotection_guidelines h tml#:—:text=From%2 0 O c to b er%201%2 C%202 021%20 through
.proceeding%20with%20an%20eviction%201awsuit.
3 Rent Control Advocates have their Voices Heard at Fresno City Council Meeting
https://abc30.com/rent-control-budget-meeting-advocates-rally-fresno-citv-council/13416433/
4 It's been six months since Fresno's eviction protection program launched. Is it working?
https://www.fresnobee.com/article258184263.html#storylink=cpv
Page 59 of 67
help and were effectively able to stay housed. The program has only been effective in Fresno due
to it being well-funded so it is dire that the City allocate more funding to ensure this program
starts strong and remains strong so we can adequately keep residents in Bakersfield housed.
We hope to continue working alongside the City to ensure the successful implementation
and ongoing funding of the EPP program. We hope to see our recommendations incorporated and
reflected in both the Mid-Year 2023-2024 and the City of Bakersfield 2024-2025 Budget Cycle.
Thank you for your time and consideration. We look forward to further collaboration.
Respectfully,
Sandra Plascencia-Rodriguez
Leadership Counsel for Justice and Gema Perez
Accountability Executive Director
Kern Policy Advocate Greenfield Walking Group
splascencia@leadershipcounsel.org gemagemarara(a),aol.com
559.656.9797
Rosalba Ruiz
Loretta"Emprezz" Winn Greenfield Walking Group Member
MLK CommUNITY Initiative
nontzikelelo_winn777@yahoo.coin Wendell Wesley Jr.
Bakersfield Tenants Union
Lorena Lara
Faith in the Valley Mike Garcia
Formation Director Bakersfield Resident
lorena@faithinthevalley.org
Minnor Martinez
Rosa Lopez Bakersfield Resident
ACLU SoCal
RLopez@aclusocal.org Evangelina Martinez
Bakersfield Resident
Jeannie Parent
Rapid Response Network of Kern Teresa Flores
parentjeannie@gmail.com Bakersfield Resident
Laura Serna Kevin Moreno
Kern County Criminal Justice Coalition Bakersfield Resident
ms.laura.serna@gmail.com
Page 60 of 67
Teresa Reyes Bakersfield Resident
Bakersfield Resident
Debbie Wesley
Martin Higuera Bakersfield Resident
Cc:
Councilman Eric Arias, ariaseric7@gmail.com
Councilman Andrae Gonzales, andraeg3000@gmail.com
Councilman Ken Weir, ken(a,weircpa.com
Councilman Bob Smith, bobsmith727@icloud.com
Councilman Bruce Freeman, City_Council@bakersfieldcity.us
Councilwoman Patty Gray, City_Council@bakersfieldcity.us
Councilwoman Manpreet Kaur, manu@manpreetkaur.com
Mayor Karen Goh, mayor@bakersfieldcity.us
Christian Clegg; cclegg@bakersfieldcity.us
Jennifer Buyers; ibvers@bakersfieldcitv.us
Page 61 of 67
Rec'd & Placed on file at City
Council Meeting of:
Date: a/ g/2 Time:3 O (2M
Agenda Item:
Submitted by: C.oo
"k*P"
BAKERSFIELD
THE SOUND OF 56wleapai je#ee
Fiscal Year 2023-24
Mid-Year Budget Update
February 28, 2024
1
BAKERSFIELD
Limited mid-year actions
Focus on setting aside funds for
contingency and reserves going into
Fiscal Year 2023-24 next budget cycle
Mid-Year Budget
Summary Targeted position requests from
enterprise, fee supported programs
ARPA funding for priority programs
Administrative transfers
1
2
Page 62 of 67 1
2/29/2024
• Fire Department utilizing CUPA Funds
• Addition of 1 new Fire Plans Examiner Position BAKERSFIELD
• Replacement of A/C units at Training Facility
➢ Public Works utilizing Refuse Collection Enterprise Funds
• Addition of 4 new positions in the Solid Waste Division
➢ Economic Development utilizing ARPA Revenue Funds
Fiscal Year 2023-24 • Allocations to Homeless Prevention & Diversion Services
• Allocations to Business Security Improvements Program
Mid-Year Budget Recreation & Parks Department Budget Transfer of Funds
Recommendations • From Contingent Centennial Park Improvements Project to the
Parks Amenities Renovations& Improvements (PARI) Project for
the Jastro Park Improvements Project
➢ Development Services Budget Transfer of Funds
• From General Plan Maintenance and Update Trust Account to
Development Services Department Operating Budget
➢ Remaining Funds to be Set Aside as Contingency or
Reserves for Next Fiscal Year
2
3
Fire Department Mid-Year Request
f2\
One (1) Fire Plans Examiner in the Fire Bakersfield Fire Department and
Prevention Division funded by Certified
Unified Program Agencies (CUPA) funds Kern County Fire Department
Olive Drive Training Facility
The addition of one Fire Plans Examiner will ease the Replace Three Air Conditioning Units
development process by reducing plan review timeframes • Emergency need at our training facility
and allowing opportunities to meet with the developer. ■ Cost sharing with County
•
The CUPA Fund is a fully funded,fee-for-service,and cost- Requesting a new CIP project in the
General Fund of$25,000
recovery special fund.
• Anticipate savings from other CIP projects
Salary& Benefits Total-$126,380 with a Start-Up Cost of to cover these additional costs
$4,605
Total Amount Requested:
• $130,985 CUPA Fund
• $25,000 General Fund 3
4
2
Page 63 of 67
2/29/2024
itD
Public Works Department BAKERSFIELD
Solid Waste Division
Four (4) New Positions for the Materials Recovery Facility (MRF) -
$311,061 funded by Refuse Collection Enterprise Funds
During the past two years, as the City has fully analyzed the MRF
operation, staffing has been assessed and the contract support has
changed. These proposed staffing adjustments are being recommended
to create greater efficiency and maximize revenues based on these
assessments.
1 Supervisor II Salary/Benefits (Annual Cost): $113,789
1 Service Maintenance Worker Salary/Benefits: 69,322
2 Facility Workers Salary/Benefits (Annual Cost): 127,950
Four (4) New Full-Time Positions Total: = $311,061
0
5
Economic & Community
BAKERSFIELD
Development Department
Homeless Prevention & Diversion Services
Allocation of $1,000,000 from the
American Rescue Plan Act (ARPA)
revenue earned on deposited funds held over time:
The City of Bakersfield is actively pursuing strategies to assist populations in
the community who are at risk of homelessness.
The scope of this initiative encompasses the provision of housing relocation
and stabilization services, in addition to short and/or medium-term rental
assistance. These measures are designed to prevent individuals and families
from resorting to emergency shelters or inhabitable living conditions.
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2/29/2024
Economic & Community
Development Department BAKERSFIELD
Business Security Improvements Grant Program
Allocation of $500,000 from the Local small businesses and non-
American Rescue Plan Act (ARPA) profits offset the cost of security
revenue earned on deposited funds held improvements:
• Installing alarm systems
over time: • Security cameras
• Repairing damaged/destroyed
With this additional allocation, funding is more windows
flexible, resulting in grants now being eligible • Site hardening (security
for businesses citywide. fences/doors)
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Recreation & Parks Department
BAKERSFIELD
Budget Transfer of Funds: RECREATION&PARKS
➢ Formalize a budget transfer from the Contingent
Centennial Park Improvement Project (P4C510) to the
Parks Amenities Renovations & Improvements (P3C131)
capital improvement budget in the amount of
$775,000.
This reallocation is necessary to address the complete
resurfacing of the tennis and pickleball courts at Jastro
Park, which are currently suffering from extensive
delamination.
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2/29/2024
mai
Development Services Department
BAKERSFIELD
Budget Transfer of Funds: THE SOUND OFvexlcllutTVe(Pr
➢ Transfer of funds from the General Plan Maintenance &
Update Trust Account to the Development Services
Department's General Fund Operating Budget in the
amount of$240,000.
➢ These funds will cover essential costs within the
Planning Division that are expected to be incurred
during the remainder of the fiscal year as part of the
ongoing General Plan Update.
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FY 2023-24 Mid-Year Budget Summary
1. Fire Department: A total of$155,985 is allocated for a new full-time position in the Fire Prevention Division and
the replacement of three air conditioning units at the Olive Drive Training Facility.This includes$130,985 from
CUPA Funds for the Fire Plans Examiner position and$25,000 from General Funds for the air conditioning units.
2. Public Works Department: $311,061 is requested for four new full-time positions within the Solid Waste
Division,funded entirely by refuse collection enterprise funds.This investment aims to improve efficiency and
maximize revenue in waste management operations.
3. American Rescue Plan Act(ARPA)Revenue:$1,500,000 of one-time ARPA revenue earned on deposited funds is
recommended for allocation to major strategic programs, including $1,000,000 for Homeless Prevention and
Diversion Services and$500,000 for a Business Security Improvements Grant Program.
4. Recreation and Parks Department: A budget transfer of $775,000 from the Contingent Centennial Park
Improvements Project to the Parks Amenities Renovations&Improvements(PARI)capital improvement budget
for the Jastro Park Improvements Project,requiring no additional city funds.
5. Development Services Department: A budget transfer of $240,000 from the General Plan Maintenance &
Update Trust Account to the Development Services Department operating budget, requiring no additional city
funds.
O
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2/29/2024
Recommendation
BAKERSFIELD
Approve the Fiscal Year 2023-24
Mid-Year Budget Appropriations and
Adjustments as outlined in Exhibit "F"
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Questions?
111,
•
BAKERSFIELD
• THE SOUND OF 5ak2etkrtt Velitezt
Thank You !
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