HomeMy WebLinkAbout03/12/2003 AGENDA PACKETBAKERSFIELD CITY COUNCIL
AGENDA MEETING OF
MARCH 12, 2003
Council Chambers, City Hall, 1501 Truxtun Avenue
Pre-Meeting - 5:15 p.m. Regular Meeting - 7:00 p.m.
2.
(20 min.)
(20 min)
3.
PREMEETING
ROLL CALL
WORKSHOP
a. 24th Street Corridor Improvements/"Tree" Street Closures.
b. Capital Improvement Program Update Report for Fiscal Year 2002-2003.
CLOSED SESSION
a. Conference with Legal Counsel - Anticipated Litigation; Significant exposure to
litigation pursuant to subdivision (b)(3)(D) of Government Code Section 54956.9.
One potential case.
REGULAR MEETING
INVOCATION by Executive Pastor Brian Murphy, Riverlakes Community Church.
PLEDGE OF ALLEGIANCE by Amelia Eglund, 2® Grade Student, Downtown Elementary
School.
3. ROLL CALL
4. CLOSED SESSION ACTION
5. PRESENTATIONS
Acknowledging the Office of Environmental Services for their Pollution Prevention
Award from Cai EPA and acknowledging Emergency Communications Center
Accreditation Center of Excellence protocols. ECC is in compliance with all national
and international standards, significantly reducing the likelihood of dispatch-related
litigation.
Presentation by Mayor Hall of Proclamation to Ebony Counseling Center,
proclaiming March 24 - 28, 2003, as "Male Responsibility and Girl Power Week."
64
(Ward 3)
(Ward 2)
(Ward 6)
PUBLIC STATEMENTS
APPOINTMENTS
None.
CONSENT CALENDAR
Minutes:
a. Minutes from Meeting of February 26, 2003.
Payments:
Approval of department payments from February 14,2003 to February 27, 2003 in
the amount of $5,928,621.91 and self insurance payments from February 14, 2003
to February 27, 2003 in the amount of $140,502.73
Ordinances:
Adoption of Ordinance adding a new Chapter 8.90 to the Bakersfield Municipal
Cede Regulating Land Applications of Biosolids within the City Limits. (First
Reading 2/t 2/03)
Adoption of Ordinance approving the Negative Declaration, amending Title 17 of
the Municipal Code and Zoning Map No. 103-21 changing the zoning from C-2
(Regional Commemial) to R-3 (Limited Multiple-Family Dwelling/PUD (Planned Unit
Development on 1,78 acres located along the north side of Height Street
approximately 258 feet west of the centerline of Mt. Vernon Avenue and
approximately 80 feet north of State Route 178 (ZC 02-0853). (First Reading
2/26/03)
Adoption of an Ordinance approving the Negative Declaration and amending Title
17 of the Municipal Code and Zoning Map No. 103-30 from CC (Commercial
Center) to PUD (Planned Unit Development) zone on 8 acres, located at the
northeast corner of 21st Street and R Street. (ZC 02-0961 ) (First Reading 2/26/03)
Adoption of an Ordinance approving the Negative Declaration and amending Title
17 of the Municipal Code and Zoning Map No. 123-14 from R-1 (One Family
Dwelling) to R-2 CH (Limited Multiple Family Dwelling-Church) on 3.41 acres, R-1
CH (One Family Dwelling-Church) to R-2 (Limited Multiple Family Dwelling on 2.05
acres, and R-1 (One Family Dwelling) to R-2 (Limited Multiple Family Dwelling) on
· 16 acres located adjacent on the east side of Akers Road, just north of White Lane
(ZC 02-0837). (First Reading 2/26/03)
(Ward 4)
(Ward 4)
(Ward 2)
(Ward 6,7)
(Ward 6)
CONSENT CALENDAR continued
Adoption of Ordinance approving the Negative Declaration and amending Title 17
of the Municipal Code and Zoning Map No. 101-12 from (Agriculture) to R-1 (One
Family Dwelling) zone on 80 acres, located at the north of Olive Drive, east of Allen
Road (ZC 02-0959). (First Reading 2/26/03)
Resolutions:
Resolution of Intention No. 1291 to add territory, Area 1-34 (Olive, Old Farm 2) to
the Consolidated Maintenance District and preliminarily adopting, confirming and
approving Public Works Director's Report.
Surplus Property:
Resolution declaring real property located at 1029 13~ Street surplus to
needs of the City.
Agreement with D.W. Sivers Company to purchase 1029 13~h Street for
$28,000.
Resolution of Application proposing proceedings for annexation of uninhabited
territory to the City of Bakersfield property identified as Annexation No. 444 & 445
located along the north side of Hosking Avenue, west of South Union Avenue and
located along the east side of Gosford Road to Ashe Road, north of McCutchen
Road.
k. Resolution to Dispense with Bidding:
Resolution determining that an addition to the current automated fueling
system at seven fire stations cannot be reasonably obtained through the
usual bidding procedures and authorizing the Finance Director to dispense
with bidding, therefore, not to exceed $110,000 (E.J. Ward, Inc.)
Appropriate $55,000 from the Equipment Fund Balance to the Capital
Improvement Budget.
Agreements:
Agreement with California State University, Bakersfield, University Police
Department, a State agency with tax exempt status, to purchase twenty (20) used,
surplus radios and one (1) bank charger from the City for $10.00 each, for a total
of $210.00.
Consultant's Agreement with Luster National, Inc., (not to exceed $129,237) to
provide construction management for the headworks upgrade project at
Wastewater Treatment Plant 3.
(Ward 6,7)
CONSENT CALENDAR continued
n. Amendment No. 2 to Agreement No. 00-9 reflecting name change from Thyssen
Dover Elevator to Thyssen Krupp Elevator Corporation.
o. Improvement Plan Checking Engineering Services:
1. Design Consultant Contract with Meyer Civil Engineering, I nc. (not to exceed
$50,000) for improvement plan checking engineering services.
2. Appropriate $50,000 additional General Fund Improvement Plan Check
Revenue to the Public Works Department's Operating Budget.
p. Tract Maps and Improvement Agreements:
1. Final Map and improvement Agreement with FSI Developers, LLC for Tract
6066 Unit 2 located south of Berkshire Road and west of Akers Road.
2. Final Map and Improvement Agreements with JBV LLC for Tract 6116
located east of Buena Vista Road and north of illusion Drive.
q. Agreement with the Law Offices of Hanna, Brophy, MacLean, McAleer & Jensen for
Workers' Compensation Legal Services in the amount of $100,000 to be paid from
the Self-Insurance Workers' Compensation Fund.
r. Amendment No. 4 ($100,000; for a total contract amount of $600,000) to On Call
Civil Engineering Services Design Consultant Agreement No. 00-186 with Ruettgers
& Schuler Civil Engineers for additional On Call Civil Engineering Services.
s. Amendment to Agreement No. 01-172 (1)
1. Increase amount of the annual contract to Groeniger & Company by
$75,000 for fire hydrants and burys.
2. Appropriate $75,000 Fire Hydrant Revenue to the General Fund Fire
Department Operating Budget for the purchase of fire hydrants and burys.
t. Banking Services Agreement with Bank of America, NA.
U. Amend City Attorney's Contract and Change Salary Schedule:
1. Amendment No. 4 to Agreement No. 98-300 - City Attorney's Contract.
2. Amendment No. 8 to Resolution No. 122-01 Setting Salaries and Related
Benefits for Officers and Employees of the General Supervisory, Police
Supervisor and Management Unit and Adopting Salary Schedule and
Related Benefits for City Attorney.
4
(Ward 2,3)
(Wards 2,3)
(Ward 2)
(Ward 4)
(Ward 5,6)
CONSENT CALENDAR continued
Approve Construction Management (CM) Agreement ($204,056 with Parsons
Brinckerhoff (PB) Construction Services, Inc. for providing construction
management services during the seismic retrofit upgrade of four (4) City owned
bridges.
Bids:
w. Seismic Retrofit of four City Owned Bridges:
1. Accept bid to award contract to Kaweah Construction Co. ($1,030,609).
Appropriate $906,936 Federal and $226,734 State Seismic Retrofit Grants
to the ISTEA Fund and the Gas Tax Fund Capital Improvement Budgets
respectively.
Transfer $77,000 of appropriations within the Gas Tax Fund's Capital
Improvement Budget to this project.
Accept bid to award contract to P & J Electrical Construction, Inc. ($26,976) to
replace fire alarm system in City Hall Annex Building.
y. "Q" Street Sewer - "P" Street to 14th Street:
Accept bid to award contract to Maulding-Dorfmeier Construction Inc.
($229,335).
Appropriate $262,000 Sewer Enterprise Fund balance to the Capital
Improvement Program Budget.
z. Accept bid from IBM, $32,797.91, for twenty-one computers (replacement).
aa.
Accept bid from Synchronex $104,729.63, for six traffic signal Vehicle Detection
Systems.
bb.
Accept bids McCain Traffic Supply $58,824.64, U.S. Traffic Corporation $31,376.85,
Pacific Lighting Sales $31,190.45, and 3M Company $27,197.53, for Traffic Signal
Standard and Electronic Equipment. Total $148,589.47.
CC.
Accept bid to award contract to Loop Electric for $113, 127 for Traffic Signal and
Lighting Installations at Planz Road and Real Road and at Planz Road and Wilson
Road.
5
(Ward 1)
(Ward 2)
(Ward 3)
10.
11.
CONSENT CALENDAR continued
Miscellaneous:
dd. City Manager's employee request for second extension to medical leave without pay
beyond one hundred-eighty days, pursuant to Municipal Code Section 2.84.560 -
Sick Leave Depletion.
ee. Application for Federal Grant funds from the Federal Aviation Administration (FAA)
in the amount of $176,000 for Airport Pavement Maintenance.
ff. Accept contribution from Bakersfield Foundation for skate park improvements at the
Beach Park Skate Park. Appropriate $2,200 to Recreation and Parks Capital
Improvement Program within the Capital Outlay Fund.
Staff recommends adoption of Consent Calendar items a through ff.
HEARINGS
a. Resolution ordering the vacation of Camino Grande Drive along the north side of
the Bear Mountain Cogeneration Plant.
Staff recommends continuance of hearing to April 30, 2003.
b. Resolution making findings and updating the Capital Improvement Plan for the
Metropolitan Bakersfield Habitat Conservation Plan.
Staff recommends adoption of the Resolution.
REPORTS
a. Community Services Committee Report 1-03 regarding Potential Pool Closures.
(Staff comments by Parks and Recreation Director Ford.)
The Committee requests the full Council make a decision.
DEFERRED BUSINESS
Ambulance Rate Review:
1. Adoption of Emergency Ordinance amending Bakersfield Municipal Code section
5.10.120 related to Ambulance Service Charges.
2. Request for Proposals for Ambulance Rate Modification Study.
3. Continuance of ambulance rate review effective date.
(Staff comments by Assistant City Manager Stinson.)
6
12.
13.
14.
NEW BUSINESS
None.
COUNCIL AND MAYOR STATEMENTS
ADJOURNMENT
Respectfully submitted,
Alan Tandy
City Manager
7
B A K E R S F I E L D
TO:
FROM:
THROUGH:
SUBJECT:
OFFICE OFTHEClTY MANAGER
MEMORANDUM
HONORABLE MAYOR AND CITY COUNCIL
JOHN W. STINSON~, ~S~ISTANT CITY MANAGER
ALAN TANDY, CITY MANAGER
AGENDA HIGHLIGHTS - MARCH 12, 2003 COUNCIL MEETING
March 7, 2003
PRE-MEETING
There are two workshops: 1) Presentation by the Public Works Department regarding the 24th Street
Corridor Improvements and 'q'ree" Street Closures; and 2) CIP Update Report.
There is one closed session item, which is a conference with legal counsel regarding anticipated
litigation.
CONSENT CALENDAR
Consent Calendar items are explained by Administrative Reports. Those that should be highlighted
include:
Resolutions:
Item 8i. Resolution reqardinq Surplus Property. In the past two years, the City has acquired several
properties south of the Convention Center that are outside the proposed Ice Rink/ Aquatics Center
boundaries. In October 2002, these properties were sold to D.W. Sivers Company. At the same time,
1029 13th Street was in the process of being acquired, but due to title problems it could not be sold at
that time. The problems have since been resolved and Sivers has agreed to pay the City's cost to
acquire the property. Council is asked to approve a resolution declaring the property surplus to the
needs of the City, and an agreement with Sivers to purchase it in the amount of $28,000.
Item 8k. Resolution of Application Proposinq Proceedinqs for Annexation of Land Located alonq the
North Side of Hoskinq Avenue, West of South Union Avenue, and alonq the East Side of Gosford to
Ashe, North of McCutchen Road. The Resolution of Application proposes proceedings for annexation of
approximately 28 acres of uninhabited land. The property owner near Hosking Avenue and South Union
Avenue has consented to annexation, and wishes to develop and receive City services. The request is
also made to avoid the creation of a County island generated by additional annexation requests in the
general area.
HONORABLE MAYOR AND CITY COUNCIL
MARCH 7, 2OO3
PAGE 2
Item 81. Resolution to Dispense with Biddinq. In 1999, the fuel islands located at 4101 and 1601 Truxtun
Avenue were automated using a fueling system purchased from E. J. Ward, Inc, in San Antonio, Texas.
This system has allowed these sites to be secured and does not allow fueling of unauthorized vehicles.
A uniform fueling system prevents the need to operate additional software, and the need to mount
additional fueling equipment on fire apparatus to ensure that the apparatus can fuel at all available
locations. The equipment and materials necessary to make additions to the current automated system
can only be provided by one vendor, E. J. Ward, Inc., because of the necessity to successfully integrate
this item into an existing system. Staff requests that an additional $55,000 be appropriated for this
project. The price of the additional equipment and materials is not to exceed $110,000.
Aqreements:
Item 8n. Consultant's Aqreement with Luster National, Inc., to Provide Construction Manaqement for the
Headworks Upqrade Project at Wastewater Treatment Plant 3 in an amount not to exceed $129,237.
In November 2002, the City Council awarded a $1,305,700 bid for the construction of various upgrades
to the headworks at Wastewater Treatment Plant 3. The contractor has mobilized on the project and
City staff has determined that due to the specialized nature of the construction work, an outside
construction manager with experience in the construction of wastewater facilities is needed for
construction management services. Luster National, Inc., a well-known and qualified project
management consulting firm, was contacted to provide a proposal for this work. Luster is currently under
contract to provide project and construction management services for the Westside Parkway project.
item 8p. Improvement Plan Checkinq Aqreement. The Subdivision Section of the Public Works
Department currently has a four-week back Icg in improvement plan check. In order to maintain an
acceptable service level for the development community, staff recommends hiring an outside consultant
firm to provide plan checking services during peak times. Revenue higher than originally estimated will
be realized in the current fiscal year because of the increased activity. Staff recommends approval of a
Design Consultant Contract with Meyer Civil Engineering, Inc. in an amount not to exceed $50,000, and
appropriation of $50,000 additional General Fund Improvement Plan Check Revenue to the Public Works
Operating Budget.
Item 8r. Aqreement with the Law Offices of Hanna, Broph¥, MacLean, McAleer & Jensen for Workers'
Compensation Leqal Services in the amount of $100,000. Although most of the legal work on workers'
compensation cases in the past was handled in-house, the City has continued to retain Hanna Brophy to
assist in complex workers' compensation matters. Due to the current staffing shortage in the City
Attorney's office, the Deputy City Attorney currently assigned to these cases can be utilized in higher
priority matters that will result in the minimization of more expensive outside legal services. The
proposed contract covers a one-year period of handling all of the City's workers' compensation litigation.
Item 8s. Amendment to On-Call Civil Enqineerinq Services Desiqn Consultant Aqreement with Ruettqers
& Schuler Civil Enqineers for additional On Call Civil Enqineerinq Services in the amount of $100,000. To
expedite delivery of the Capital Improvement Program, an "on-call" engineering and surveying services
contract was implemented with local engineering firms. The program has proven to be very effective.
The total compensation amount for on-call agreements establishes a "ceiling" for total payments to the
Consultant rather than authorizing an actual amount. Staff negotiates a fee with the Consultant for
specific projects; however, the total of all approved fees cannot exceed the ceiling amount. An increase
of $100,000 to the total compensation amount is necessary to cover services called for in the current
fiscal year. It is important to note that work done by the on-call consultants is not paid from the General
Fund, but from Capital Improvement Project funds, such as Local, State and Federal Transportation
Funds that cannot be used for other purposes. In this case, additional extraordinary work was required
for the Fairfax Road and State Route 178 Interchange project, which was funded by Traffic Impact Fees.
HONORABLE MAYOR AND CITY COUNCIL
MARCH 7, 2003
PAGE 3
Item 8t. Amendment to Annual Contract with Groeniqer & Company for Fire Hydrants and Burys in the
amount of $75,000. The current contract amount of $100,000 has been exhausted due to the increase
of residential and commercial construction. Staff recommends increasing the contract amount by
$75,000, and appropriating $75,000 Fire Hydrant Revenue to the General Fund Fire Department
Operating Budget to cover the increased demand.
Item 8u. Bankinq Services Aqreement with Bank of America. A Request for Proposal was sent to 13
banks within the city limits. Those interested were required to attend a pre-proposal conference. Six
banks attended, with five of those submitting proposals. Staff recommends Bank of America continue
providing consolidated banking services based on the total score of 13 evaluation criteria. The bank will
be compensated based on the method detailed in Exhibit "A" to the Agreement.
Item 8v. Amend City Attorney's Contract and Chanqe Salary Schedule. The contract amendment
implements changes to the contract in accordance with the annual evaluation of the City Attorney
conducted on February 26, 2003.
Item 8w. Approve Construction Manaqement Aqreement with Parsons Brinckerhoff Construction
Services, Inc. to Provide Construction Manaqement Services durinq the Seismic Retrofit Upqrade of Four
City-Owned Bridqes in the amount of $204,056. On June 23, 1999, a Request for Qualifications (RFQ)
was sent to five recommended construction management consultants throughout the State who are
recognized as experienced and qualified construction managers of bridge seismic retrofit projects.
Following Caltrans Local Assistance Procedures Manual and examined by a 3-person selection
committee made up of City Public Works engineers, Parsons-Brinckerhoff Construction Services, Inc.
was selected as the most qualified consultant.
Bids:
Item 8x. Award Contract to Kaweah Construction Co. for the Seismic Retrofit of Four City-Owned
Bridqes. The City entered into an agreement with CalTrans to seismic retrofit seven City-owned bridges
under the State Seismic Retrofit Program (HBRRP). This project includes the seismic retrofit of four City-
owned bridges: (1) Rancheria Road Bridge (2) Panorama Drive C.C. (3) Chester Avenue P.O.C. and (4)
Beale Avenue C.C. The remaining three bridges are anticipated to begin construction in the fall of 2003
depending on environmental permitting and availability of State matching funds. The appropriation
request includes both the base bid and contingency. Seven acceptable bids were received. Staff
recommends award to Kaweah Construction Co., Inc.
Item 8y. Award Contract to P&J Electrical Construction, Inc. to Replace the Fire Alarm Systems in the
City Hall Annex Buildinq in the amount of $26,976. The existing Simplex Fire Alarm System was
installed when the City Hall Annex Building was constructed in 1980. Replacement components are no
longer available for this system. This project will bring the City Hall Annex Building up to current Fire and
Safety Code regulations. The removal of the old system and installation of the new system is included in
this contract. Five acceptable bids were received. Staff recommends award to P&J Electrical
Construction, Inc.
Item 8z. Award Contract to Mauldinq-Dodmeier Construction, Inc. for the "Q' Street Sewer in the amount
of $229,335. This project consists of constructing a new sewer line along "Q" Street from "P" Street to
14~h Street. Included in this project is the abandonment of the existing sewer line along "P" Street and
14th Street, as well as the rerouting of the .th ·
existing sewer lateral on 14 Street. E~ght acceptable bids
were received. Staff recommends award to Maulding-Dorfmeier Construction, Inc.
Item 8aa. Accept Bid from IBM for 21 Computers in the amount of $32,797.91. Eight acceptable bids
were received. Staff recommends award to IBM.
HONORABLE MAYOR AND CITY COUNCIL
MARCH 7, 2003
PAGE 4
Item 8bb. Accept Bid from Synchronex for Six Traffic Siqnal Vehicle Detection Systems in the amount of
$104,729.63. Two acceptable bids were received. Staff recommends award to Synchronex.
Item 8cc. Accept Bids from McCain Traffic Supply, U.S. Traffic Corporation, Pacific Liqhtinq Sales, and
3M Company for Traffic Siqnal Standard and Electronic Equipment in the amounts of $58,824.64,
$31,376.85, $31,190.45, and $27,197.53, respectively, for a total of $148,589.47. Ten acceptable bids
were received. Staff recommends the award be split in order to get the best price.
Item 8rid. Award Contract to Loop Electric for Traffic Siqnal and Liqhtinq Installations at Planz Road and
Real Road, and Planz Road and Wilson Road. Federal funds will cover 88.53% of costs (with a cap of
$119,000 each), and the remainder will be paid from the Gas Tax Fund. Four acceptable bids were
received. Staff recommends award to Loop Electric.
Miscellaneous:
Item 8ff. Application for Federal Grant Funds from the Federal Aviation Administration for Airport
Pavement Maintenance in the amount of $176,000. The FAA has established entitlement grants to
Airport facilities for non-revenue generating projects and maintenance. The amount dedicated to the
Bakersfield Municipal Airport is $176,000. Staff recommends using the funds to rehabilitate the runway,
taxiway and apron. The City is required to provide matching funds in the amount of $17,600 (10%).
Funds are available in the General Aviation Fund. Accepting this grant will commit the City to keep the
Airport operational for a period of 20 years from the date of the grant per FAA grant assurances.
However, the FAA has made it clear we can never abandon the airpark without reimbursing them for the
land, so acceptance of the grant does not change circumstances in a meaningful way.
Item 8qq. Accept Contribution of $2,200 from Bakersfield Foundation for Skate Park Improvements at
the Beach Park Skate Park. The contribution will be applied toward the purchase and installation of a
drinking fountain at the Skate Park. It is recommended that this amount be appropriated to the
Recreation and Parks Capital Improvement Program within the Capital Outlay Fund.
HEARINGS
Item 9a. Resolution Orderinq the Vacation of Camino Grande Drive alonq the North Side of the Bear
Mountain Coqeneration Plant. El Paso Energy, the owner of the Bear Mountain Cogeneration Plant,
has made a request to Public Works that the hearing date be continued to the April 30th meeting. The
additional time is necessary for them to coordinate land use arrangements with adjacent property
owners. The vacation will create a private road with controlled access and they would like to coordinate
their project with the April date. Staff has no objections to the deferral of the hearing.
Item 9b. Resolution Makinq Findinqs and Updatinq the Capital Improvement Plan for the Metropolitan
Bakersfield Habitat Conservation Plan. This item constitutes review of the funding mechanism for the
Metropolitan Bakersfield Habitat Conservation Plan. The preparation of the MBHCP and the protection
afforded by it was undertaken to provide a means whereby individuals and the development community
in the metropolitan Bakersfield area would be able to avoid costly project-specific mitigation in complying
with State and Federal Endangered Species Acts.
Developers pay a $1,240 per acre fee at grading plan approval stage to compensate for direct and
indirect impact on endangered species habitat from urban development. The funds are used to purchase
and manage habitat consistent with the City's implementing agreement with the U.S. Fish and Wildlife
Service and California Department of Fish and Game. No change in the fee is recommended at this
time.
HONORABLE MAYOR AND CITY COUNCIL
MARCH 7, 2003
PAGE 5
The Kern County Board of Supervisors conducted a public hearing on this item on December 17, 2002,
and approved a similar resolution.
REPORTS
item 10a. Community Services Committee Report 1-03 reqardinq Potential Pool Closures. As part of
the approval of the new aquatic complex, the City Council acknowledged the need to close two of the
existing swimming pools. The Council also recommended having the Community Services
Committee determine which pools should be closed. Factors for the Committee to consider when
formulating their recommendation to close pools include: (1) location (i.e. is the park suitable for a
public pool), (2) physical condition of the pool and mechanical system, and (3) historical usage.
Saunders has the lowest usage. Saunders and Beale require repairs beyond the Code-related issues
that were identified in the pool assessment performed by Aquatic Design Group (ADG) in 1999. It is
estimate to cost $150,000 - $250,000 to replace piping at Saunders pool. That number is being
refined at the time of this writing. A video will be shown at the Council meeting that shows the
deteriorated condition of the piping which has, and is likely to continue to, cause problems with the
pumps as mineral deposits clogging the piping break off and flow back to the pumps causing further
damage. Jastro, although atso needing Code-related repairs, is in basically good working condition
and is one of the few heated pools in the City which makes this facility suitable for year-round
programming. This last year, Saunders pool had 9 private rentals with 440 people, and 6 school
parties. These rentals could have been accommodated at other pools. The school rentals were
directed by staff to Saunders, but could have been sent to other pools.
Beale pool has two major problems: 1) an ongoing water loss, estimated at 10,000 gallons per week;
and 2) the wading pool does not comply with the State Code that requires a one-hour turn-over rate
for the water in the pool (i.e. 100% of the water must pass through the filter system every hour). A
simple plastering job sufficient to correct the cracking problem would cost approximately $50,000 plus
any needed preparation. However, the violation indicated in 2) is due to the fact that the pool has no
filtration system. In the past, the pool was filled and emptied daily. Given our awareness of the State
Code, we will be unable to operate the pool in the future.
Staff is now undertaking fur[her study of the current condition of all City pools. Except for Silver
Creek, which is relatively new, and Jefferson and Martin Luther King, Jr. pools, which are scheduled
to be rehabilitated, six other pools are being evaluated for potential maintenance problems.
After reviewing the information, and considering both our recent difficulty with staff retention and the
current budget situation, the Department is recommending that Saunders pool be taken out of service
beginning this summer. Should someone come forward who will bear all costs of its operation, that
would also be an acceptable solution. Once more data is available on the other pools, staff will make
additional recommendations that may include more closures, renovations, repairs, or replacement of
the pools. Replacement may be either a new pool or a "wet playground."
The Community Services Committee recommends this item be forwarded to the full Council for
consideration. A decision must be made soon on which pools should be closed. The Recreation and
Parks Department will be publishing its annual brochure in the spring. They must have enough lead
time to make changes in the brochure regarding which pools will be available and where swim
lessons and teams will practice. A delayed decision after the brochure is printed will confuse the
citizens / customers, many of whom plan their family's activities months in advance. Therefore, the
full Council is considering this item prior to Committee recommendation for the sake of expediency.
HONORABLE MAYOR AND CITY COUNCIL
MARCH 7, 2003
PAGE 6
DEFERRED BUSINESS
Item 1 la. Ambulance Rate Review. This item includes the Emergency Ordinance related to Ambulance
Service Charges that will extend the review period up to 990 days beyond April 1, 2003 to give Council
additional time to consider the rate increase proposed by Hall Ambulance. Staff has also prepared a
draft Request for Proposal for an Ambulance Rate Modification Study as requested by the Council. This
document is included with the administrative report.
In the event the Council adopts the emergency ordinance which provides the ability to continue the
effective date for the rate review, the Council may then consider extending the effective date beyond
April Ist, which will be necessary to go through the consultant selection process and to provide them with
time to do their report.
AT:JWS:ai
cc: Department Heads
City Clerk's Office
News Media File
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Workshop
ITEM: ,~.. O...
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
February 18, 2003
APPROVED
DEP^RTME.T.E^D"
ATTOR"E
CITY MANAGER
24th Street Corridor Improvements/"Tree" Street Closures
RECOMMENDATION:
BACKGROUND:
The Public Works Director will provide a presentation regarding traffic issues along the State Route
178/24th Street Corridor between Oak Street and F Street in the Westchester area.
For over 30 years, conveying State Route 178 traffic through the Westchester Community area has been
a troubling problem. Traffic along this segment of 24th Street has continued to worsen over the years. In
1970, traffic volumes along this segment totaled 23,700 vehicles per day. Today, traffic totals 44,000
vehicles daily and traffic models predict daily volumes in 2030 exceeding 65,000 vehicles.
The Bakersfield Systems Study Alternative 15 included improvement of 24th Street between Oak and F
Streets as one of the major elements necessary to provide relief to the metropolitan area's traffic
congestion. Several alternatives for an ultimate roadway were discussed as part of the study including an
at-grade facility, a recessed facility, and a "cut and cover" tunnel. A "white paper" was also recently
prepared by Public Works staff that discussed 24"' Street traffic related issues. This paper provided some
recommendations for phasing improvements along the corridor starting with some "minor", less expensive
measures that could both improve traffic flow as well as provide some relief to the adjacent
neighborhoods. The workshop will provide a discussion of these measures including closure of the "Tree"
streets along the south side of 24th Street east of Oak Street.
Februan/25, 2003.12:25PM
G:\GROUPDAT~ADMINRPT~2.003\03-12~24th Streel Workshop.dot
ADMINISTRATIVE REPORT
MEETING DATE: March 12. 2003
AGENDA SECTION: Workshop
ITEM: :;:L. ~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
March 4, 2003
DEPARTMENT HEAD ~.VED
C A O..EV
CITY MANAGER ~
Capital Improvement Program Update Report for Fiscal Year 2002-2003
RECOMMENDATION: Staff recommends acceptance of the report.
BACKGROUND: Staff will present an update report on the Capital Improvement Program for Fiscal Year
2002,2003.
ADR / Public Works Design Engineering
March 4, 2003, 3:29PM
G:\GROUPDA'~ADMINRPT~003~03-12\CIP Update Report.dot
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Closed Session
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
APPROVED
Bad J. Thiltgen, City A~orney
March 6,2003
DEPARTMENT HEAD
CITY ATrORNEY
CITY MANAGER
Conference with Legal Counsel -- Anticipated Litigation
Significant exposure to litigation pursuant to subdivision (b)(3)(D) of Government Code
section 54956.9. One (1) potential case.
RECOMMENDATION:
BACKGROUND:
BJT:dll
March 6, 2003, 2:43PM
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003 AGENDA SECTION: Presentation
ITEM: ¢¢.o-.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Ron Fraze, Fire Chief
February 24, 2003
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
~,~j~/~ D
N/A
Acknowledging the Office of Environmental Services for their Pollution Prevention Award
from Cai EPA. Our hazardous waste program was a major factor in the award.
Acknowledging Emergency Communications Center Accreditation Center of Excellence
protocols. ECC is in compliance with all national and international standards, significantly
reducing the likelihood of dispatch-related litigation.
Acknowledgements will be by Fire Chief Ron Fraze.
RECOMMENDATION:
BACKGROUND:
kec
Februaw 24, 2003, 3:50PM
p:\admin report\C:nvironmental Services & ECC presentation
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Presentations
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Mayor Harvey L. Hall
February 28, 2003
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Presentation by Mayor Hall of Proclamation to Ebony Counseling Center, proclaiming
March 24-28, 2003, as "Male Responsibility and Girl Power Week".
RECOMMENDATION:
BACKGROUND:
ndw
February 27, 2003, 5:02PM
S:\MAYOR~ADMIN\MALE RESPONSIBILITY AND GIRL POWER WEEK.dot
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Pamela McCarthy, City Clerk
February 28, 2003
//~ APPROVED
DEPARTMENT HEAD~ A/ /
CITY A'I-I'ORN EY
CITY MANAGER
Approval of February 26, 2003 Council Meeting minutes.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
kt
February 28, 2003, 2:28PM
S:\Council~admins~2003\MAR 12, 2003.dot
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003 AGENDA SECTION: Consent Calendar
ITEM: '~. b.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
February 27, 2003
A~,PROVED
DEPARTMENT HEAD
CITY MANAGER
Approval of department payments from February 14, 2003 to February 27, 2003 in the
amount of $5,928,621.91 and self insurance payments from February 14, 2003
to February 27, 2003 in the amount of $140,502.73.
RECOMMENDATION:
Staff recommends approval of payments totaling $6,069,124.64.
BACKGROUND:
klg
February 27, 2003, 1:30PM
S:\KimG\Forms & Lables~ADMIN~AP.doc
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Consent Calendar
ITEM: ~.C_.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gene Bogart, Water Resources Manager
February 18, 2003
APPROVED
DEPARTMENTHEAD Q.~.. .
CITY A'I-rORNEY
CITY MANAGER
Ordinance adding a new Chapter 8.90 to the Bakersfield Municipal Code Regulating Land
Applications of Biosolids within the City Limits. (All Wards)
RECOMMENDATION:
Staff recommends adoption of the Ordinance.
BACKGROUND:
At the December 11,2002 City Council meeting, Councilmember Couch referred to the City Water Board
a request to consider an ordinance on prohibiting other outside jurisdictions from importing bulk biosolids
that do not meet Class "A"/Exceptional Quality standards to lands within the city limits. A draft ordinance
was presented to the City Water Board on January 22, 2003.
The ordinance will provide that, with the exclusion of City owned or operated lands or farms, the land
application of biosolids, except for Class "A" Exceptional Quality material to property within the city limits
will be prohibited. The Class "A"/Exceptional Quality (EQ) designation by the U.S. Environmental
Protection Agency is a more stringent standard than the Class "B" standard that has been allowed in the
past for land applications in the County. The EQ standard requires meeting limitations on pollutants in the
biosolids and in the allowable loading rates when applied to land, as well as pathogen and vector
reduction requirements.
Except for City owned or operated wastewater treatment plants which create biosolids, an applier will be
required to apply to the City Engineer for a permit. The land spreading of the Class "A'/Exceptional Quality
biosolids would be confined to sites that are approved by the City Engineer. Permits from state and federal
agencies would be required as part of the application process to the City. An annual management plan of
land to be used, process used to create the Class "A"/Exceptional Quality material and mitigation of offsite
flows is to be required. Site restrictions with setbacks from property lines, water wells and buildings are
included in the ordinance. The City Engineer may revoke a permit when applicant has violated any
provision of the ordinance or of any federal/state laws or regulations related to the land application of the
Class "A"/Exceptional Quality biosolids. Monthly written reports will be required of the applicant's activity
February 18, 2003, 4:07PM
S:\2003 ADMIN RPTS\MAR1203CC.ORD,dot
ADMINISTRATIVE REPORT
which is to include quantity of biosotids transported, amounts applied to lands, certified labor.atory results
of tests, as well as any other information required by the City Engineer.
The ordinance excludes biosolid products that are in a bag or container packaged for routine retail sales
through regular retail outlets which are primarily used for residential landscaping.
The project is Categorically Exempt from the requirements of the California Environmental Quality Act, in
accordance with Section 15308 of the State of California CEQA Guidelines as a category 8 exemption.
The City Water Board reviewed this ordinance at its January 22, 2003 regular meeting and recommended
adoption of the ordinance by the City Council.
This ordinance was given first reading at the meeting of February 12, 2003.
February 18, 2003, 4:07PM
S:~003 ADMIN RPTS\MAR1203CC.ORD.do!
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Consent
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
February 27, 2003
AP_PROVED
DEPARTMENT HEAD~,/~
CITY ATTORNEY// ~///~
CITY MANAGER
Ordinance adopting the Negative Declaration, amending Title 17 of the Municipal Code and
Zoning Map NO. 103-21 changing the zoning from C-2 (Regional Commemial) to R-3
(Limited Multiple-Family Dwelling/PUD (Planned Unit Development) on 1.78 acres located
along the north side of Height Street approximately 258 feet west of the centerline
ot Mt. Vernon Avenue and approximately 80 feet north of State Route-178 (ZC 02-0853).
(Ward 3)
RECOMMENDATION:
Staff recommends adoption of the ordinance.
BACKGROUND:
The City Council approved the Negative Declaration and made first reading of the ordinance on
February 26, 2003.
The applicant's proposed amendment would allow 54 multiple-family dwelling units on 1.78 acres.
Applicant has agreed to all conditions and mitigation for the project.
The Planning Commission conducted pubiic hearings on this General Plan Amendment/Zone
Change and recommended City Council approval on January 16, 2003.
Staff conducted an initial study and it was determined that the project would not have a significant
effect on the environment. Therefore, a Negative Declaration was prepared and posted on
November 4, 2002
RED
Admin\3-12-0853
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Consent
ITEM:
TO:
FROM:
DATE:
Honorable Mayor and City Council
Development Services - Planning
February 21,2003
//,~P~OVED
DEPARTMENT H/E'A%f/ - .
C,T MA. AG R
SUBJECT:
An Ordinance adopting the Negative Declaration and amending Title 17 of the Municipal
Code and Zoning Map No. 103-30 from CC (Commemial Center) to PUD (Planned Unit
Development) zone on 8 acres, located at the northeast corner of 21st Street and R Street.
(ZC 02-0961). (Ward 2).
RECOMMENDATION:
Staff recommends adoption of the Ordinance.
BACKGROUND:
The City Council conducted the first reading of the Ordinance on February 26, 2003.
The adoption of this ordinance would permit the development of 74 single family residential units
with private streets. The units will be two-story and have individual garages. The development will
also have several areas dedicated for guest parking. This project is located north of Central Park
and adjacent to senior apartments. The City Council conducted public hearing(s) on this General
Plan AmendmentJZone Change and approved it on February 26, 2003. There was no opposition
to the proposal and the applicant agreed to all conditions and mitigation for the project.
Staff conducted an initial study and it was determined that the project would not have a significant
effect on the environment. Therefore, a negative declaration was prepared and posted on
November 8, 2002, in accordance with CEQA.
MO:
(adm im\3-12-0961 )
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Consent
ITEM: ~.~,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
February 20, 2003
~"~z~,PROVED
DEPARTMENT HEAD,
CiTY A'rrORNEY// ~/'~----~
CITY MANAGER
An Ordinance adopting the Negative Declaration and amending Title 17 of the Municipal
Code and Zoning Map No. 123-14 from R-1 (One Family Dwelling) to R-2 CH (Limited
Multiple Family Dwelling-Church) on 3.41 acres, R-1 CH (One Family Dwelling-Church) to
R-2 (Limited Multiple Family Dwelling) on 2.05 acres, and R-1 (One Family Dwelling) to R-
2 (Limited Multiple Family Dwelling) on .16 acres located adjacent on the east side of Akers
Road, just north of White Lane (ZC 02-0837). (Ward 6)
RECOMMENDATION:
Staff recommends adoption of the Ordinance.
BACKGROUND:
The City Council conducted the first reading of the ordinance on February 26, 2003. The
requested zone change (ZC 02-0837) was proposed in conjunction with GPA 02-0837, which the
City Council adopted on February 26, 2003. The City Council also adopted conditions of approval
which are provided in Exhibit 3 of the ordinance.
This ordinance reflects the general plan amendment in the zoning ordinance.
wc
Admin\ma~3-12-0837
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Consent
ITEM: ~.c~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
February 20, 2003
_¢VED
DEPARTMENT HEAI~.~//?
· .,ITYMANAGEI~ ~
An Ordinance adopting the Negative Declaration and amending Title 17 of the Municipal
Code and Zoning Map No. 101-12 from A (Agriculture) to R-1 (One Family Dwelling) zone
on 80 acres, located at the north of Olive Drive, east of Allen Road (ZC 02-0959). (Ward 4)
RECOMMENDATION:
Staff recommends adoption of the Ordinance.
BACKGROUND:
The City Council conducted the first reading of the Ordinance on February 26, 2003.
This amendment to the zoning ordinance would permit the development of single family residential
units. It would make the zoning of this property consistent with the general plan amendment
adopted by the City Council on February 26, 2003.
Staff conducted an initial study and it was determined that the project would not have a significant
effect on the environment. Therefore, a negative declaration was prepared and posted on
November 12, 2002, in accordance with CEQA.
MO
(Admin\mar~3-12-0959)
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
February 25, 2003
APPROVED
DEPARTMENT HF_./~'~__
CITY A'I-rORNE,
CITY MANAGER
Resolution of Intention No. 1291 to add territory, Area 1-34 (Olive, Old Farm 2) to the
Consolidated Maintenance District and preliminarily adopting, confirming and
approving Public Works Director's Report. (Ward 4).
RECOMMENDATION: Staff recommends adopting the Resolution.
BACKGROUND: Written requests have been received by the City Engineer from the owner of Tracts
No. 6117 and 6118 to be included into the Consolidated Maintenance District as required by section
13.04.021 of the Municipal Code. Inclusion in the Consolidated Maintenance District will provide for the
maintenance of median and street landscaping. Area 1-34 is generally bounded by Snow Road on the
north, Jewetta Avenue on the east, Reina Road on the south and a line 1/4 mile west of Old Farm Road
on the west. This area will be under the streetscape zone of benefit and will be assigned an appropriate
tier level when landscaping has been installed.
Staff is recommending the new territory be added to the Consolidated Maintenance District at the next City
Council meeting.
The City of Bakersfield has received letters from the owner of the property described above which waive
the public hearing concerning inclusion in the Consolidated Maintenance District. This allows the City to
expedite the maintenance district process, to satisfy the subdivision requirement. The owner also has
submitted Proposition 218 ballots indicating his consent to the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent dwelling unit,
covenants have been drafted and will be supplied to the subdivider/developer to be recorded with the
subdivision maps. Copies of these covenants are attached for reference.
Lvd
February 28, 2003, 2:04PM
G:\G ROUPDA~ADMINRPT~2003\03-12\MD 1 34Ri03.dot
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Consent Calendar
TEM: '~. ~,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
February 25, 2003
Surplus Property
A,PPROVED
DEPARTMENT HEAD ~/~
CITY ATTORb Y ?
C TY MANAGER. ~
1. Resolution declaring real property located at 1029 13th Street surplus to needs of
the City.
2. Agreement with D. W. Sivers Company to purchase 1029 13th Street for $28,000.
(Ward 2)
RECOMMENDATION: Staff recommends adoption of the resolution and approval of agreement.
BACKGROUND:
In the past two years, the City of Bakersfield has acquired several properties south of the Convention
Center that are outside the proposed Ice Rink/Aquatics Center boundaries. In October of 2002, these
properties were sold to D. W. Sivers Company (Sivers), a developer proposing to construct a commercial
development in the area. At the same time, another property, 1029 13th Street was in the process of
being acquired by the City, but due to title problems it could not be sold at that time. Subsequently, those
title problems have been resolved and Sivers has agreed to pay the City's cost to acquire this property.
The property is a vacant single family lot at the southeast corner of 13t~ and "N" Streets.
On October 17, 2002, the Bakersfield Planning Commission found this transaction consistent with the
Metropolitan Bakersfield 2010 General Plan.
February 25, 2003, 3:38PM
P:\City Center\Entertainment\Goosby\Sivers Admin doc
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Consent
TEM: ~.~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
February 20, 2003
DEPARTMENT HEA~..._/~~OVED
CITY ATTORNEY J
A Resolution of Application proposing proceedings for annexation of uninhabited territory to
the City of Bakersfield property identified as Annexation No. d~,-!, & 445 located along the
north side of Hosking Avenue, west of South Union Avenue and located along the east side
of Gosford Road to Ashe Road, north of McCutchen Road. (Wards 7 & 6)
RECOMMENDATION:
Staff recommends adoption of resolution.
BACKGROUND:
The resolution of application proposes proceedings for annexation of uninhabited territory,
identified as Annexation No. 444 and Annexation No. 445, to the City of Bakersfield. The
proposed annexations consist of approximately 28 acres of uninhabited land located along the
north side of Hosking Avenue, west of South Union Avenue and approximately 300 acres of
uninhabited land located along the east side of Gosford Road to Ashe Road, north of
McCutchen Road.
The property owner near Hosking Avenue and South Union Avenue has consented to
annexation and wishes to develop and receive city services. The area near McCutchen Road,
Gosford and Ashe Roads, with the annexation requests in the general area, would become a
county island, and therefore, this annexation is requested to avoid the creation of an island.
LAFCO will hold a public hearing for this annexation.
MO:pit
p:admin~mar~3-12-444
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003 AGENDA SECTION: Consent Calendar
ITEM: ~.~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
February 25, 2003
APPROVED
DEPARTMENT HEAD ~
CITY ATI'ORNEY ~.~¢~/~
CITY MANAGER ~
Resolution to Dispense with Bidding:
A Resolution determining that an addition to the current automated fueling system at
seven fire stations cannot be reasonably obtained through the usual bidding
procedures and authorizing the Finance Director to dispense with bidding, therefore,
not to exceed $110,000 (E.J. Ward, Inc.)
Appropriate $55,000 from the Equipment Fund Balance to the Capital Improvement
Budget.
RECOMMENDATION: Staff recommends adoption of Resolution and approval of appropriation.
BACKGROUND: In 1999, the fuel islands located at 4101 Truxtun Avenue and 1601 Truxtun Avenue
were automated using a fueling system purchased from E. J. Ward, Inc, in San Antonio, Texas. This
system has allowed these sites to be secured and does not allow fueling of unauthorized vehicles. This is
done by a sender attached to the vehicle, with a receiver attached to the fuel nozzle. The computer
confirms the vehicle is authorized; the correct fuel is being dispersed; and the current mileage is recorded.
Through a data collecting process, the information is then transferred into the Fleet Management System
and used to schedule preventative maintenances and track mileage.
A uniform fueling system prevents the need to load and operate additional software. It also prevents the
need to mount additional fueling equipment on fire apparatus to ensure that the apparatus can fuel at all
available locations. The equipment and materials necessary to make additions to the current automated
system can only be provided by one vendor, E. J. Ward, Inc., because of the necessity to successfully
integrate this item into an existing system.
Staff requests that an additional $55,000 be appropriated for this project. The price of the additional
equipment and materials is not to exceed $110,000.
February 26, 2003, 10:40AM
G:\GROUPDAT~ADMINRPT~.003\03-12\Sole Source Fleet Admin.doc
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
IAGENDA SECTION: Consent Calendar
ITEM: I~. ~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
February 25, 2003
DEPARTMENT HEAD ~ROVED
Cl'l'~ A'FFORN£¥
CITY MANAGER ~
Agreement with California State University, Bakersfield, University Police Department, a
State agency with tax exempt status, to purchase twenty (20) used, surplus radios and one
(1) bank charger from the City for $10.00 each, for a total of $210.00.
RECOMMENDATION: Staff recommends sale of surplus radios and charger.
BACKGROUND: The Finance Director has received from California State University, Bakersfield,
University Police Department, a request to buy twenty (20) surplus radios and one (1) charger.
Bakersfield Municipal Code section 3.20.120F provides for this action and states that any sale to a
governmental entity or nonprofit organization shall be subject to confirmation and approval by the City
Council.
The items are being "sold as is and with all faults" to remove the City from any potential liability claims.
Purchasing Division
DW:Ijm
P:~ADMIN~003 ADMIN\C03 0312_A Sale of Surplus Radios & Charger.doc
February 25, 2003, 9:05AM
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
February 21, 2003
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Consultant's Agreement with Luster National, Inc., (not to exceed $129,237) to provide
construction management for the headworks upgrade project at Wastewater Treatment Plant
3. (Ward 6)
RECOMMENDATION: Staffrecommends approval of agreement.
BACKGROUND: In November 2002, the City Council awarded a $1,305,700 bid for the construction of
various upgrades to the headworks at Wastewater Treatment Plant 3. These upgrades include new bar
screens, screenings compactor and infiuent pump. The contractor has mobilized on the project and
city staff has determined that due to the specialized nature of the construction work, an outside
construction manager with experience in the construction of water and wastewater facilities is needed
for construction management services.
Staff desires to hire a construction management consultant to assist the City during this project.
Construction will begin this month and run through November, 2003. Luster National, Incorporated, a
well-known and qualified project management consulting firm was contacted to provide a proposal for
this work. Luster is currently under contract to provide project and construction management services
for the Westside Parkway project. The attached contract provides for construction management
services.
DGW:dgw
G:\GROUPDAT~ADMINRPT~2003\03-12\Luster agreement for CM Services at WVVTP 3 a,doc
February 26, 2003, 11:51AM
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Consent Calendar
ITEM: °o. ~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
February 25, 2003
APPROVED
DEPARTMENTHEAD
CITY ATTORNEY.._//~--.~~'--
CITY MANAGER
Amendment No. 2 to Agreement No. 00-9 reflecting name change from Thyssen Dover
Elevator to Thyssen Krupp Elevator Corporation.
RECOMMENDATION: Staff recommends approval of Amendment.
BACKGROUND: In January 12, 2000, the City entered into an agreement with Thyssen Dover
Elevator for elevator maintenance services in City buildings for a total compensation clause not to exceed
$70,000. In 2001, Thyssen Dover Elevator effected a name change to Thyssen Krupp Elevator
Corporation.
Februan/25, 2003, 1:23PM
G:\GROUPDAT~ADMINRPT~2003~03-12\Thyssenkrupp name change amend.doc
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Consent Calendar
ITEM: 9.o.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
February 25, 2003
DEPARTMENT HEAD
ClTY ATTORNEY
CITY MANAGER
APPROVED
Improvement Plan Checking Engineering Services:
1. Design Consultant Contract with Meyer Civil Engineering, Inc. (not to exceed $50,000)
for improvement plan checking engineering services.
2. Appropriate $50,000 additional General Fund Improvement Plan Check Revenue to the
Public Works Department's Operating Budget.
RECOMMENDATION: Staff recommends approval of Agreement and appropriation.
BACKGROUND: The Subdivision Section of the Public Works Department currently has a 4 week
back Icg in improvement plan check. The goal is to review plans within 2 weeks of submittal. In order to
maintain an acceptable service level for the development community, staff recommends hiring an outside
consultant firm to provide plan checking services during peak times.
Revenue higher than originally estimated will be realized in the current fiscal year because of the
increased activity.
mps
G:\GROUPDAT~ADMINRPT~2.003\03-12\Meyer CE Inc Contract Admin.doc February 25, 2003, 1:14PM
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Consent Calendar
TEM:
TO:
FROM:
DATE:
SUBJECT:
(1)
(2)
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
February 26, 2003
APPROVED
DEPARTMENT HEAD~i
CITY ATTORNEY
CITY MANAGER
Tract Maps and Improvement Agreements
Final Map and Improvement Agreement with FSI Developers, LLC for Tract 6066 Unit 2
located south of Berkshire Road and west Akers Road. (Ward 7)
Final Map and Improvement Agreements with JBV LLC for Tract 6116 located east of
Buena Vista Road and north of Illusion Drive. (Ward 6)
RECOMMENDATION: Staff Recommends approval of the maps and agreements.
BACKGROUND:
These Agreements are entered into to secure the improvements required for the
Subdivision Map. Such improvements include, but are not limited to streets, sewer,
storm drain, and landscaping on or adjacent to the property being subdivided.
NOTE: THE IMPROVEMENT AGREEMENTS
ARE FILED IN THE CITY CLERK'S OFFICE
FOR REVIEW.
td
February 26, 2003, 4:28PM
G:\GROUPDAT~,DMINRPT~.003\03-12\MAP AND IMPROVEMENT AGR.dot
ADMINISTRATIVE
REPORT
IMEETING DATE: March 12, 2003
AGENDA SECTION: Consent Calendar
ITEM: ~,. c~.
TO: Honorabre Mayor and City Councilmembers APPROVED
FROM: Bart J. Thiltgen, City Attorney DEPARTMENT HEAD .~
DATE: February 28, 2003 CITY ATTORNEY ~
SUBJECT:
CITY MANAGER
Agreement with the Law Offices of Hanna, Brophy, MacLean, McAleer & Jensen for Workers'
Compensation Legal Services in the amount of $100,000 to be paid from the Self-Insurance
Workers' Compensation Fund
RECOMMENDATION:
Staff recommends approval of agreement.
BACKGROUND:
Although most of the legal work on workers' compensation cases in the past was handled in-house,
the City has continued to retain the law firm of Hanna, Brophy, MacLean, McAleer & Jensen to assist in
complex workers' compensation matters. The cases presently handled by Hanna, Brophy are cases with high
exposu re, conflicts, unusually complex, or venued outside of Bakersfield. Presently the City Attorney's office
is experiencing a staffing shortage. The deputy city attorney presently assigned to workers's compensation
defense can be better utilized in higher priority matters that will result in the minimization of more expensive
outside legal services.
The City will transfer approximately 40 current cases for defense. Hanna Brophy wilt accept all new
litigated cases filed against the City. Hannah Brophy wilt handle all cases to conclusion at the below stated
rates.
Hanna Brophy's rates are extremely reasonable relative to customary attorneys' hourly rates. They
currently charge only $135 per hour while one would normally be charged $150-$200 per hour for legal services
involving this level of expertise. The local Workers' Compensation Appeals Board customarily awards
applicants' attorneys $175 per hour for attorneys' fees.
The proposed contract is in an amount not to exceed $100,000.00 and covers a one-year period of
handling all the City's Worker's Compensation litigation.
AMS
S:\COU NCIL~Admins\WC-A%¥YK6.CC wpd
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
March 5, 2003
DEPARTMENT HEAD
CITY ATDORNEY
CITY MANAGER
APPROVED
Amendment No. 4 ($100,000; for a total contract amount of $600,000) to On Call Civil
Engineering Services Design Consultant Agreement No. 00-186 with Ruettgers &
Schuler Civil Engineers for additional On Call Civil Engineering Services.
(All Wards)
RECOMMENDATION: Staff recommends approval of Amendment.
BACKGROUND: To expedite delivery of the Capital Improvement Program (CIP), staff implemented an
~on-call" engineering and surveying services contract with local engineering firms which were selected
through a qualification based selection process. This on-call program provides staff surveying and civil
engineering design services as needed for various City CIP projects. The program has proven to be very
effective for providing timely design and surveying services to the City to enhance CIP project delivery.
One of the major projects staff has been working on is the Fairfax Road and S.R. 178 interchange. Actual
design of that project is being done by a major transportation engineering firm named Parsons Brinkerhoff.
Last May, Caltrans headquarters advised us that a series of "design exceptions" needed to be approved
prior to moving forward. This work was not anticipated in the Parsons contract and therefore no
compensation was earmarked. In addition, a "Project Report" had to be completed prior to design
approval. Since Ruettgers & Schuler was very familiar with the project (having done the preliminary
"Project Study Report"), and the fact that they were already an "on-call" contractor, we requested their help
in preparing the "Project Report" and documents necessary to obtain the "design exceptions". Staff has
just recently gotten word that the "design exceptions" were approved by Caltrans. The amount of work
necessary to obtain this approval from Caltrans was phenomenal. As a result, this used most of the
spending authority granted to Ruettges & Schuler and must now be adjusted. Please note that al._J of the
funds used to pay Ruettgers & Schuler came from the project account and not the General Fund.
Therefore, due to current and anticipated work loads assigned to Ruettgers & Schuler Civil Engineers for
Fiscal Year 2002/03, an increase of $100,000 to the total compensation amount is necessary to cover for
services called for in the current fiscal year. The total compensation amount on the On-Call Agreements
establishes a "ceiling" for total payments to the Consultant rather authorizing an actual payment amount.
When staff has identified a specific project for the Consultant, then staff negotiates a fee for that particular
project. However, the total of all approved fees cannot exceed the ceiling amount.
March 5, 2003, 3:31PM
G:\G ROUPDAT~ADMIN RPT~2003\03-12~AdmRpt_Amend No.4 to Agr-00-186_Ruettgers.doc Engr DC
The time frame for all of the on-call engineering agreements as currently amended is through the end of
Fiscal Year 2002-03. In the next few months, staff will begin the process of selecting new consultants for
the On-Call Engineering program.
No appropriations are necessary for the amendment as these services are paid for from the budgeted ClP
project funding.
March 5, 2003, 3:31PM
G:\GROUPDAT~ADMINRPT~.003~03-12~AdrnRpt_Amend No.4 to Agr-00-186_Ruettgers.doc Engr DC
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Consent Calendar
ITEM: °o.S.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Ron Fraze, Fire Chief
February 27, 2003
APPROVED
DEPAR ME.T.EAD
CITY ATTORNEY ~
CITY MANAGER ~
Amendment to Agreement #01-172 (1)
A. Increase amount of the annual contract to Groeniger & Company by $75,000 for fire
hydrants and burys.
B. Appropriate $75,000 Fire Hydrant Revenue to the General Fund Fire Department
Operating Budget for the purchase of fire hydrants and burys.
RECOMMENDATION: Staff recommends approval of increase to annual contract.
BACKGROUND: At the July 18, 2001, Council Meeting, the annual contract for fire hydrants and burys
was awarded to Groeniger & Company for $100,000. At this time, the annual contract amount has been
exhausted due to the increase of residential and commercial construction.
Staff recommends increasing the annual contract amount by $75,000 to cover the increased demand for
hydrants and burys. This administrative procedure is necessary to cover the annual contract until the item
is sent out to bid. This process will begin in June 2003 and become effective during August 2003.
Kec
P:~Admin Repod\Groeni§er & Company amendment agreement 2003.doc
2/28/2003
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Consent Calendar
ITEM: ~ .-f'.
TO:
FROM:
DATE:
sUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
February 27, 2003
APpR(~VED
DEPARTMENT HEAD
CITY A TTORNE~Y
CITY MANAGER ~-~
Banking Services Agreement with Bank of America, NA.
RECOMMENDATION:
America, NA.
Staff recommends approval of Banking Services Agreement with Bank of
BACKGROUND: The Treasury Division prepared a Request for Proposal (RFP) for banking
services with 13 evaluation criteria. The RFP described the City's banking services needs and
account volumes and provided an opportunity for the local banking industry to cost the services and
to make suggestions for improving our banking procedures. The RFP was sent to thirteen banks
having locations within the city limits.
Banks interested in submitting a proposal were required to attend a pre-proposal conference. Six
banks attended the conference: Bank of America, Bank of the West, Citizens Business Bank, Union
Bank of California, Wells Fargo Bank, and Westamerica Bank. Verbal questions were answered at
the conference. Written questions were submitted and a few days later conference attendees
received the questions and the City's responses via e-mail. Subsequently, Citizens Business Bank
advised the City they would not be submitting a proposal. The other five banks submitted proposals.
As stated in the RFP, the 13 criteria totaling 1,000 possible points were used in analyzing the
proposals. The 13 criteria are on the attached exhibit.
Staff analyzed and evaluated the proposals. Staff recommends Bank of America continue providing
consolidated banking services based on the total point score of the 13 criteria. Staff observations
relative to the individual criteria assigned the highest point values are as follows:
Comprehensiveness of Services Provided - All of the banks submitting proposals had the
capability to provide the RFP's required service levels. However, Bank of America ranked first
followed by Wells Fargo and Union Bank. In addition to a wide array of suggested services (20),
Bank of America's proven record of efficiently providing the essential services earned them the
maximum points.
kgearhar Page 1 3/3/2003
S:\KimG\Bill~Admin - Sankin§RFPSelec3.doc
ADMINISTRATIVE REPORT
Public Sector Experience and Resources - Bank of America ranked first in this area. In addition
to their local staffing with governmental experience, they have a strong support group with the
California Government Banking staff and the Reconcilement Center. Bank of America has a long
history (since 1910) of servicing public agencies. Statewide, the bank serves over 1,500 local
agencies and is the primary bank for the State of California and the California Water Service
Company, which receives payments daily for City water usage. Union Bank and Wells Fargo also
have good public sector experience in California and ranked second and third in this category,
respectively.
Assigned Relationship Manager / Team - Bank of America ranked first in this category, having a
local staff person with significant governmental banking experience assigned to the City. Additionally,
the California Government Banking staff and the Reconcilement Center at Bank of America have
provided high quality service to the City in the past. Union Bank ranked second in this area and Wells
Fargo ranked third.
Charges for Services - Based on staff's cost analysis, Bank of America ranked second with an
estimated annual cost of $9,000 over Bank of the West, which had the lowest estimated cost of
service. Union Bank ranked third in this category. Charges for banking services are not a budgeted
expense. They are paid through the "compensating balance" method. Under this method collected
balances in the accounts earn an allowance. The earnings allowance offsets the bank's charges for
servicing the accounts.
Other factors influencing staff's recommendation to select Bank of America include the items listed
below. While they do not have a material impact on the score and ranking system, staff feels the
"other factors" listed warrant consideration in this recommendation.
1. The downtown branch is in close proximity to the Treasury Division's office. This is of particular
importance in cashing petty cash checks weekly and in serving the Police Department's
occasional need for timely investigation money. The proximity is also efficient for the monthly
deposit of currency and coin by the Police Department's Property Room. This location facilitates
making deposits as late as 4:00 PM for same day credit.
2. In the event of a crisis (terrorism, earthquake, etc.), Bank of America has contingency plans that
provide the ability to process Automated Clearing House (ACH) transactions, online banking, and
investment services from multiple sites across the country. On a smaller scale, the multiple
branches in the city could accommodate City banking in the event of a local catastrophe that
would close the downtown branch.
3. This selection recognizes Bank of America's community involvement. During the last two years
the Bank of America Foundation has contributed $145,500 to non-profit organizations in
Bakersfield. The bank annually sponsors the Superintendent of Schools Speech and Essay
Contest. The bank has eight branches within City limits that utilize 115,600 square feet of office
space and employ 179 people. The selection also recognizes Bank of America's commitment to
the vitality of our downtown.
kgearhar Page 2 2/27/2003
S:\KimG\Bill~,dmin - BankingRFPSelec3.doc
IMEETING DATE:
ADMINISTRATIVE REPORT
March 12, 2003
AGENDA SECTION: Consent Calendar
ITEM: ~.,..
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
APPROVED
Bart J. Thiltgen, City Attorney
March 3, 2003
DEPARTMENT HEAD
CITY A'I-rORNEY
CITY MANAGER
Amend City Attorney's Contract and Change Salary Schedule:
1) Amendment No. 4 to Agreement No. 98-300 - City Attorney's Contract; and
2) Amendment No. 8 to Resolution No. 122-01 Setting Salaries and Related
Benefits for Officers and Employees of the General Supervisory, Police
Supervisor and Manaqement Unit and Adopting Salary Schedule and Related
Benefits for City Attorney.
RECOMMENDATION:
Staff recommends approval of the Agreement and adoption of the Resolution.
BACKGROUND:
This contract amendment implements changes to the City Attorney's contract in accordance with the
annual evaluation of Bart J. Thiltgen, City Attorney, conducted on February 26, 2003. This amendment
includes a reallocation of compensation reflected by a salary increase of $6,000 per year and a decrease in
$11,000 contributed by the Employer to the City's Deferred Compensation Plan, and a provision to provide
retiree medical allowance in accordance with the City's retiree medical formula, retroactive to January 18,
2003.
BJT:dll
S:\COU N CIL~Admins\CityAttyC0ntractAdmin.doc
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003 AGENDA SECTION: Consent Calendar
ITEM: ~.v.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
February 26, 2003
APPROVED
DEPARTMENT HEAD '~'~
CITY ATrORNEY_~ ~-~
CITY MANAGER ~X*~.
Approve Construction Management (CM) Agreement ($204,056) with Parsons Brinckerhoff
(PB) Construction Services, Inc. for providing construction management services during the
seismic retrofit upgrade of four (4) City owned bridges.
(Wards 2 & 3)
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND: On June 23, 1999, an Request for Qualifications (RFQ) was cimulated to five
recommended construction management consultants throughout the State who are recognized as
experienced and qualified construction managers of bridge seismic retrofit projects. Following Caltrans
Local Assistance Procedures Manual and examined by a 3-person selection committee made up of City
Public Works engineers, Parsons-Brinckerhoff (PB) Construction Services, Inc. was selected on August
10, 1999 as the most qualified consultant. A pre-award audit according to Caltrans requirements of PB
was also completed to Caltrans' satisfaction on November 17, 1999.
Early this year, PB, in response to the City's request for a fee proposal for construction management
services for seismic retrofits of four (4) City owned bridges: (1) Rancheria Road Bridge, (2) Panorama
Drive O.C. (3) Chester Avenue P.O.C. and (4) Beale Avenue O.C., has on February14, 2003, submitted to
the City their Cost Proposal plus general construction schedule for the project.
February 26, 2003. 3:46PM
G:\GROUPDAT'C, DMINRPT~2003\03-12\CM_Retrofit_ Parsons Brinckerhoff.doc Engr DC
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Consent Calendar
ITEM: ~.~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
March 4, 2003
APPROVED
DEPARTMENT HEAD
CITY ATI'ORNEY
CITY MANAGER
Seismic Retrofit of four City Owned Bridges 0Nards 2 & 3):
1. Accept bid to award contract to Kaweah Construction Co. ($1,030,609).
2. Appropriate $906,936 Federal and $149,734 State Seismic Retrofit Grants to the ISTEA
Fund and the Gas Tax Fund Capital Improvement Budgets respectively.
3. Transfer $77,000 of appropriations within the Gas Tax Fund's Capital Improvement
Budget to this project.
RECOMMENDATION: Staff recommends acceptance of low bid, award of contract, and approval of
appropriations.
BACKGROUND: This project includes the seismic retrofit of four City owned bridges: (1) Rancheria Road
Bridge (2) Panorama Drive O.C. (3) Chester Avenue P.O.C. and (4) Beale Avenue O.C. The City entered
into an agreement with Caltrans to seismic retrofit seven City owned bridges under the State Seismic
Retrofit Program (HBRRP).
This project will update existing bridge structures to current seismic standards. Construction will have no
major impacts to the appearance of the existing structures. The 4 bridges to be retrofitted with this project
is the first group under the City's agreement for the bridge retrofit program. The remaining three Bridges
are anticipated to begin construction in the Fall of 2003 depending on environmental permitting and
availability of state matching funds.
The appropriation request includes both the base bid and contingency.
On January 13, 2003, seven acceptable bids were received.
Kaweah Construction Co.
1911 N. Fine Avenue
Fresno, CA 93727
Total, in the amount of
$1,030,609.00
Whitaker Contractors inc.
22985 El Camino Real
Santa Margarita, CA 93453
Total, in the amount of
$1,088,626.00
J McLoughlin Engineering Co. Inc.
10722 Arrow Rte #716
Rancho Cuca Monga, CA 91736 Total, in the amount of
Engr. dc
March 4, 2003, 9:45AM
G:\GROUPDAT~ADMINRpT~2.003\03-12\Seismic Retrofit 4 City Bridges.doc
$1,112,261.20
ADMINISTRATIVE REPORT
Griffith Company
1898 South Union Avenue
Bakersfield, CA 93307 (City)
R. Burke Corporation
865 Capitolio Way
San Luis Obispo, CA 93401
Mauldin Dorfmeier Construction Inc.
3240 N. Miilbrook
Fresno, CA 93728
Granite Construction Company
585 W. Beach Street
Watsonville, CA 95076
Total, in the amount of
Total, in the amount of
Total, in the amount of
Total, in the amount of
$1,128,248.22
$1,349,424.50
$1,456,424.00
$1,456,541.00
Engr. dc
March 4, 2003, 9:45AM
G:\GROUPDAT'~ADMlNRPT~2003\03-12~Seismic Retrofit 4 City Bridges.doc
Administrative Report
MEETING DATE: March 12, 2003 AGENDA SECTION: Consent Calendar
ITEM: ,~, ?,.
TO:
FROM:
DATE:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
February 24, 2003
APPROVED//~
DEPARTMENT HEAD / ~
CITY ATDORNEY ~
CITY MANAGER ~
SUBJECT: Accept bid to award contract to P & J Electrical Construction, Inc. ($26,976) to Replace Fire
Alarm System in City Hall Annex Building (Ward 2).
RECOMMENDATION: Staff recommends acceptance of Iow bid and award of contract.
BACKGROUND: The existing Simplex Fire Alarm System was installed when the City Hall Annex
Building was constructed in 1980. Over the years components were replaced as needed to maintain the
system, however replacement components are no longer available for this system. This project will bring
the City Hall Annex Building up to current Fire and Safety Code regulations. This project includes two
parts; the direct purchase of new fire alarm equipment and the installation of the new system. The
equipment is being purchased from AII-Tech Electronic Systems for $17,373.43.
The removal of the old system and installation of the new system is included in this contract. The
Engineer's Estimate for the this project was $40,800.
Five acceptable bids were received on February 11,2003 as follows;
P & J Electrical Construction, Inc.
P.O. Box 303
Tehachapi, CA 93581
(County) in the amount of $26,976.00
Performance Electric
P. O. Box 5488
Bakersfield, CA 93388
(County) In the amount of $34,500.00
Spring Mountain Industries
4300 Armour Avenue
Bakersfield, CA 93313
(City) In the amount of $37,900.00
Contra Costa Electric
3208 Lanco Drive
Bakersfield, CA 93308
(County) In the amount of $42,620.00
Administrative Report
Replace Fire Alarm System in City Hall Annex Building
JPL Electric
10586 Henderson Rd.
Ventura, CA 93004
(Out of County)
In the amount of
$50,874.00
Wgm PWEngr 2/24/2003 G:\GROUPDAT~DMINRPT~2003\03-12~epiace Fire Alarm System in City Hall Annex Building.doc
ADMINISTRATIVE REPORT
MEEflNG DATE: March12, 2003
AGENDA SECTION: Consent Calendar
ITEM: <~. ~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
February 25, 2003
APPROVED
DEPARTME.T.EAD
c,TY A rOR.E¥
CITY MANAGER ~
'0' Stroot Sowor - '~' Stroot to ~4~ S¢oet ~ard 4):
Accopt bid to award mntract to Mauldin-Do~eier Construction Inc. ($22~,335).
2. Appropriate $252,000 Sowor finte¢~so Fund balaaco to tho Capital Improvemont
~ro~ram Budget.
RECOMMENDATION: Staff recommends acceptance of Iow bid, award of contract and approval of
appropriation.
BACKGROUND: This project consists of constructing a new sewer line along "Q" Street from "P" Street
to 14th Street. Included in this project is the abandonment of the existing sewer line along "P" Street and
14~' Street, as well as the rerouting of the existing sewer lateral on 14~h Street.
Eight bids were received January 31, 2003, as follows:
Mauldin-Dorfmeier Construction, Inc.
3240 N. Millbrook
Fresno, CA 93726
In the amount of
Whitaker Contractors, Inc.
22985 El Camino Real
Santa Margarita, CA 93453
In the amount of
Grgo & Gordon Grbavac Construction
5114 Elton Street
Baldwin Park, CA 91706
In the amount of
Granite Construction Co.
James Road
Bakersfield, CA 93308 (County)
In the amount of
$229,335.00
$239,963.00
$245,050.00
$282,828.00
February 25, 2003, 9:48AM
G:\GROUPOAl%ADMINRPT~2003\03-12\Q Street Sewer.doc
ADMINISTRATIVE REPORT
Griffith Company
1898 South Union Avenue
Bakersfield, CA 93307 (County)
In the amount of
Zondiros Corporation
2401 208~ Street, suite C-8
Torrance, CA 90501
In the amount of
Utah Pacific Construction
40940 Eleanora Way
Murrieta, CA 92562
In the amount of
$288,000.00
$289,445.00
$316,225.00
W. M. Lyles Company
2810 Unicorn Road
Bakersfield, CA 93308 (County) In the amount of $324,140.00
The funds requested to be appropriated exceed the bid amount. These additional funds will pay for staff
engineering and inspection services for the construction of the project as well as for possible change
orders.
(CMW)
FebnJary 25, 2003.9:48AM
G:\GROUPDAT~ADMINRPT12003\03-12~Q Street Sewer.doc
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003 AGENDA SECTION: Consent Calendar
ITEM: ~.7...
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
February 25, 2003
APP. ROVED
DEPARTMENT HEAD ~J~.
CITY ATTORI~/'Y ~'
CITY MANAGER
Accept bid from IBM, $32,797.91, for twenty-one computers (replacement).
RECOMMENDATION: Staff recommends acceptance of bid.
BACKGROUND: The Information Technology Department routinely replaces personal computers as
needed. Eight (8) bids were received, as follows:
IBM
P. O. Box 945684
Atlanta, GA 30394
in the amount of
$32,797.91
CCT Technologies
1750 Howe Avenue
Sacramento, CA 95825
in the amount of
$34,142.57
Carney's Business Technology
2001 Westwind Drive
Bakersfield, CA 93301
GovConnection, Incorporated
706 Milford Road
Merrimack, NH 03054
(City) in the amount of $35,765.73
with 1% Sales Tax Consideration $35,432.25
in the amount of
$41,471.43
Socrates Computer Systems
3750 Motor Avenue
Los Angeles, CA 90034
in the amount of
$42,109.91
R & M Enterprises
912 Sol Court
Ridgecrest, CA 93555
in the amount of
$42,472.97
Solutions 4 Sure
6 Cambridge Drive
Trumbull, CA 06897
in the amount
$43,243.98
Global IP Group
3129 Standard Street
Bakersfield, CA 93308 (County)
Purchasing Division / DW:Ijm
P:~ADMIN~2003 ADMIN\C03_0312 B_NetVista Computers.doc
February 27, 2003, 2:34PM
in the amount of
$58,119.04
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
February 28, 2003
APPROVED
DEPARTMENT HEAD
CITY A'rI'ORNEY
CITY MANAGER
SUBJECT: Accept bid from Synchronex $104,729.63, for six traffic signal Vehicle Detection Systems.
RECOMMENDATION: Staff recommends acceptance of bid.
BACKGROUND: This equipment will be used at six (6) locations within the City.
sent to three (3) vendors. Two (2) bids were received as follows:
Synchronex
1065 Castlerock Land
Santa Ana, CA 92705
in the amount of
Econolite Control Products, Incorporated
3360 East La Palma Avenue
Anaheim, CA 92806
in the amount of
Invitations to bid were
$104,729.63
$140,989.99
Purchasing Division / DW:ljm
P:~ADMIN~003 ADMIN\C03_0312_C_Vehicle Detection Systems.doc
February 28, 2003, 8:34AM
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003 AGENDA SECTION: Consent Calendar
ITEM: '~. bb.
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
February 28, 2003
APPROVED
DEPARTMENT HEAD,/f~
CITY ATTORNEY
CITY MANAGER
SUBJECT:
Accept bids McCain Traffic Supply $58,824.64, U. S. Traffic Corporation $31,376.85,
Pacific Lighting Sales $31,190.45, and 3M Company $27,197.53, for Traffic Signal
Standard and Electronic Equipment. Total $148,589.47.
RECOMMENDATION: Staff recommends acceptance of bids.
BACKGROUND: This equipment will be used at six (6) locations, and funding is from three sources;
Transportation Development Fund, Developer Construction Funds, and Gas Tax. Invitations to bid were
sent to seventeen (17) vendors. Ten (10) bids were received. In order to get the best price, staff
recommends the award be split as follows:
McCain Traffic Supply
2575 Pioneer Avenue
Vista, CA 92083
18 items
in the amount of
$58,824.64
U. S. Traffic Corporation
9603 John Street
Santa Fe Springs, CA 90670
100 items
in the amount of
$31,376.85
Pacific Lighting Sales
23666 Burtcher Drive, Suite 100
Lake Forest, CA 92630
30 items
in the amount of
$31,190.45
3M Company
P.O. Box 33225
St. Paul, MN 55133
33 items
in the amount of
$27,197.53
Purchasing Division / DW:ljm
P:~ADMIN~2003 ADMIN\C03_0312_D Signal Standard & Electronic Equipment.doc
February 28, 2003, 8:50AM
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
DEPARTMENT HEAD
February 24, 2003 CITY ATFORNEY
CITY MANAGER /
Accept bid to award contract to Loop Electric for $113,127 for Traffic Sigfi~aY
Installations at Planz Road and Real Road and at Planz Road and Wilson R~ac
(Wards 5,6).
APPROVED
nC/ Lighting
RECOMMENDATION: Staff recommends acceptance of Iow bid and award of contract.
BACKGROUND: This project consists of installing traffic signal, lighting systems, pavement markings and
signage at the intersections of Planz Road at Real Road and Planz Road at Wilson Road. The projects are
budgeted within the current fiscal year. Federal funds will cover 88.53% of costs (with a cap of $119,000
each), with the remainder coming from the Gas Tax Fund.
On February 12, 2003, four acceptable bids were received as follows:
Loop Electric
1516 E. 19th Street
Bakersfield, CA 93305 (City) in the amount of
A C Electric Company
315 30~h Street
Bakersfield, California 93303 (City) in the amount of
Summit Electrical Const.
4144 Therese
Fresno, California 93613 in the amount of
$113,127.00
$119,027.50
$130,469.00
March 3, 2003, 8:12AM
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Consent
ITEM: <~. <:}.~.
TO: Honorable Mayor and City Council 0_~ APPROVED
FROM: Carroll Hayden, Human Resources Manager DEPARTMENT HEAD ~j
DATE: February 26, 2003 CITY ATTORNEY ~
CITY MANAGER ~
SUBJECT:
City Manager's employee request for second extension to medical leave without pay
beyond one hundred-eighty days, pursuant to Municipal Code Section 2.84.560 - Sick
Leave Depletion.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
An employee in the City Manager's department has been on sick leave since March, 2002. On September
23, 2002, the City Council approved a 6 months leave of absence without pay beyond a 180 day leave of
absence without pay, which began April 3, 2002. This Council approved leave will expire on April 3, 2003.
The employee's physician is recommending another 6 months leave of absence and the employee has so
requested. Staff recommends approval of a second 6 months leave of absence, without pay, past the
original 180 day leave of absence without pay.
February 26, 2003, 1:56PM
S:~ADMINRPT~Sullivan LOA 2dot
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
d ITEM: ~.ee..
AGENDA SECTION: Consent Calendar
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M Rojas, Public Works Director
February 26, 2003
APPROVED
DEPARTMENT HEAD ~'~,
CITY ATTORNEY
CITY MANAGER
Application for Federal Grant funds from the Federal Aviation Administration (FAA) in the
amount of $176,000 for Airport Pavement Maintenance. (Ward 1)
RECOMMENDATION: Authorize staff to submit application for funds to the FAA.
BACKGROUND: The FAA has established entitlement grants to Airport facilities for non-revenue
generating projects and maintenance. The amount dedicated to the Bakersfield Municipal Airport is
$176,000. Staff recommends using the funds to rehabilitate the runway, taxiway and apron. The City is
required to provide matching funds in the amount of $17,600 (10%). Funds are available in the General
Aviation Fund.
Accepting this grant will commit the City to keep the Airport operational for a period of 20 years from the
date of the grant per FAA grant assurances.
February 27, 2003, 11:35AM PW_Airport
G:\GROUPDA'r~DMIN R P'r~2003~03-12~FAA_Grant.doc
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003 AGENDA SECTION: Consent Calendar
ITEM: <~. ~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council APPRO, VED
Stan Ford, Director of Recreation and Parks DEPARTMENT HEAD
February 28, 2003 CITY ATTORNEY
//
/
Accept contribution from Bakersfield Foundation for skate park improverr~nts at/the Beach
Park Skate Park 0Nard 2). Appropriate $2,200 to Recreation and Pa~'ks Capital
Improvement Program within the Capital Outlay Fund.
RECOMMENDATION:
Accept contribution and appropriate funds.
BACKGROUND:
From 2000-2001, the Bakersfield Foundation received donations from the community for capital
improvements at the Skate Park located in Beach Park. Recently, the Bakersfield Foundation approved a
$2,200 contribution for skate park improvements. A ddnking foundation was identified as one of the top
enhancement needs for the facility. The contribution will be applied toward the purchase and installation
of a drinking fountain at Skate Park located in Beach Park.
February 28, 2003 1:15PM:rlj
P:~Adrnin Rpts,2 t- [ePkDonation3-12-03.doc
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Hearings
TEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
February 27, 2003
AP. PROVED
DEPARTMENTHEAD~"~ '~ ,~',~
CITY ATTORNEY ~J ~
CITY MANAGER ~
Resolution ordering the Vacation of Camino Grande Drive along the north side of the Bear
Mountain Cogeneration Plant. (Ward 3)
RECOMMENDATION: Staff recommends adoption of the Resolution.
BACKGROUND: Bear Mountain Cogeneration Plant is now accessed from Alfred Harrell Highway to the
west and from Paladino Drive to the south. The County has closed the portion of Camino Grande Drive
that extends through the old landfill property. The Council limits access to County vehicles, emergency
services and vehicles necessary for operation of the Cogeneration Plant. The Cogeneration Plant has
applied for the vacation so a gate can be placed at the east end of Camino Grande Drive prohibiting
access along the north side of the Cogeneration Plant. The Cogeneration Plant is working with the County
on a plant that includes installation of an electric gate system for access control.
Representatives of the Cogeneration Plant, The County of Kern and City staff have met to discuss the
proposed vacation and any options. The group agreed that the closure with a gate' at the east end of
Camino Grande Drive would be workable with reserved access for emergency services, municipal
services and plant operation. City staff also notes that an easement must be retained for bike path
purposes along the full length of the proposed vacation.
The City Public Works, Fire, Police, Development Services, and Economic Development Departments
have been notified and none have posted any objection. City Fire Safety Services notes that because of
grassland fires that occur in the area, Fire Service must be retained along Camino Grande Drive between
Alfred Harrell Highway and the Paladino area.
The utility companies serving the area have been notified by mail and Pacific Gas & Electric and California
Water Service Company have both indicated their existing facilities must be protected with. reservation of
an easement.
Preliminary Notice was mailed to all land owners within a 300' radius. One owner expressed concern with
the limited access being proposed. Jed Magee, owner of adjacent land to the east, is also with Jaco Oil
Company who operates well sites in the landfill area. Mr. Magee said that Jaco would like to retain access
rights through Camino Grande Drive and he will contact both the County and Cogeneration Plant.
The proposed closure was heard by the Planning Commission at its meeting of August 3, 2000, and was
found to be consistent with the Metropolitan Bakersfield 2010 General Plan.
February 27, 2003, 1:41PM
Document1
ADMINISTRATIVE REPORT
This proposed vacating action is a modification of prior Resolution of Intention No. 1222 which was
continued by City Council at the public hearing held September 27, 2000.
On January 21, 2003, Council adopted Resolution of Intention No. 1289 declaring its intention to order the
Camino Grande Drive Vacation and setting March 12, 2003, as the date for Public Hearing on the
vacation.
This hearing has been duly advertised and posted on site as required by law.
February 27, 2003, 1:41PM
Document1
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Hearings
ITEM: q. ~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
February 5, 2003
...-A~ROVED
DEPARTMENT HEi~
ClTY MANAGER ~
Resolution making findings and updating the Capital Improvement Plan for the Metropolitan
Bakersfield Habitat Conservation Plan. (Wards 1-7)
RECOMMENDATION:
Staff recommends adoption of resolution.
BACKGROUND:
This item constitutes review of the funding mechanism for the Metropolitan Bakersfield Habitat
Conservation Plan. Developers pay a $1,240 per acre fee at grading plan approval stage to
compensate for direct and indirect impact on endangered species habitat from urban development.
The funds are used to purchase and manage habitat consistent with the City's implementing
agreement with the U.S. Fish and Wildlife Service and California Department of Fish and Game.
No change in the fee is recommended at this time.
No fee increase is proposed because we have been able to acquire land at very good prices, we
have not yet purchased much specialty preserve property which is more expensive and urban
conversion of natural lands has been minimal. As a result, increases in State charges can be
absorbed while holding down the fee.
The City Council approved the Metropolitan Bakersfield Habitat Conservation Plan (MBHCP) on
August 25, 1993. Following final approval by the U.S. Fish & Wildlife Service, the MBHCP became
operational in August of 1994. The preparation of the MBHCP and the protection afforded by it
was undertaken to provide a means whereby individuals and the development community in the
metropolitan Bakersfield area would be able to avoid costly project-specific mitigation in complying
with State and Federal Endangered Species Acts. The program received widespread support from
the development community and environmental groups.
The MBHCP is administered by the MBHCP Implementation Trust Group under a joint powers
agreement between the City of Bakersfield and Kern County. The trust group is composed of
representatives from the City of Bakersfield and Kern County, and includes advisory members from
the California Department of Fish and Game, the U.S. Fish and Wildtife Service, and an at-large
public member.
ADMINISTRATIVE REPORT Page2
The MBHCP document and Implementation/Management Agreement describe a capital
improvement plan for utilization of the accompanying mitigation fee. Pursuant to California
Government Code Section 66002, the capital improvement plan must be updated annually by
the City and County. This report provides the basis for the annual update. Staff has
determined that the annual update of the MBHCP Capital Improvement Plan is categorically
exempt from the requirement for preparation of environmental documents pursuant to Section
15308 of the State CEQA Guidelines.
The MBHCP was adopted jointly by the City of Bakersfield and Kern County to mitigate the
effect of urban growth on Federally and State protected plant and animal species within the
408-square mile Metropolitan Bakersfield 2010 General Plan area. The Capital Improvement
Plan (ClP) involves the use of mitigation fees to offset the loss of endangered species habitat
in the metropolitan Bakersfield area through the acquisition and maintenance of non-urban
habitat land.
So far over 8,000 acres of endangered species habitat land have been credited to
implementation of the Habitat Conservation Plan as required by our State and Federal permits.
This places us ahead of the "take" as required by Federal and State law and our agreement.
The overall Habitat Mitigation Fee (HMF) that development applicants must pay has remained
at $1,240 per gross acre since the inception of the MBHCP. Non-specialty preserve
acquisitions that have been completed are averaging about $290 per acre for the cost of the
land. When the cost of very expensive (average $2,974/acre) specialty preserve (Bakersfield
cactus) land is factored in, it raised the average cost to approximately $473 per acre. The
program has acquired 317 acres of specialty preserves. A portion of the $1,240 fee is
required by wildlife agencies for fencing, enhancement and management of preserve areas.
The program is self-supporting and requires no support funds from the city or county. The
$1,240 per acre fee has allowed the program to operate adequately and staff does not
propose to raise the HMF to compensate for those parts of the HMF that are tied to the
automatic raises by the State.
The Capital Improvement Plan has operated successfully in meeting the program's obligations
under the terms of our agreements with the California Department of Fish and Game and the
U.S. Fish and Wildlife Service. It is recommended that no changes in the Capital Improvement
Plan are necessary and that the update should be a confirmation of the present plan. Staff will
continue to monitor the adequacy of the Capital Improvement Plan to ensure that the program
meets its obligations. Staff will also continue to monitor any changes that may take place in
the State and Federal Endangered Species Acts to determine the need to continue the
program or to renegotiate the terms of our incidental take permits from the California
Department of Fish and Game and the U.S. Fish and Wildlife Service.
The Kern County Board of Supervisors conducted a public hearing on this item on December
17, 2002, and approved a similar resolution.
The MBHCP and Implementation/Management Agreement describe the estimated costs of the
program and indicate the extent and types of facilities (land) to be acquired with the funding
source and serve as the Capital Improvement Plan for the MBHCP.
Staff is recommending adoption of the resolution updating the Capital Improvement Plan for
the MBHCP.
(adm in\feb~-20-hcpcip)
ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2003
AGENDA SECTION: Reports
ITEM: lO.Q-
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Alan Christensen, Assistant City Manager
February 28, 2003
DEPARTMENT HEAD
ClTY ATI'ORNEY
ClTY MANAGER
APPROVED
Community Services Committee Report 1-03 regarding Potential Pool Closures
RECOMMENDATION: The Committee requests the full Council make a decision.
BACKGROUND:
Staff is recommending the closure of Saunders Park pool for the upcoming season with the
understanding that it could be turned over to another operator by contract should someone else agree
to bear all costs.
As part of their approval of the new aquatic complex, the City Council agreed to close two of the
existing swimming pools. The intent was to "shift" the operating expenses of the closed pools to
partially off-set the operating costs of the new facility. Also at that time, the Council recommended
having the Community Services Committee review which pools should be closed. The Committee
considered pool closures at its meeting on February 19, 2003. The following report was provided by
staff as background on the issue.
Factors for the Committee to consider when formulating their recommendation to close pools include:
(1) location (i.e. is the park suitable for a public pool), (2) physical condition of the pool and
mechanical system, and (3) historical usage.
Location: There are six city-operated pools within the three-mile service radius of the new complex.
They are Jefferson, MLK, Saunders, Beale, Jastro, and Wayside. Public Works is in the process of
hiring a consultant for the renovation of Jefferson and MLK pools. Three of the other pools within the
service area are "clustered" together. These are Saunders, Beale, and Jastro. Wayside is the only
pool on this list that is south of the new complex. Of these three, only Saunders has off-street parking,
is "buffered" from private residences, and has enough land to allow for expansion or a larger
replacement pool.
Physical Condition: Of the three pools that are in the same general area, Saunders and Beale require
repairs beyond the code-related issues that were identified in the pool assessment performed by
Aquatic Design Group (ADG) in 1999. Jastro, although also needing code-related repairs, is in
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ADMINISTRATIVE REPORT
basically good working condition and is one of the few heated pools in the city which makes this facility
suitable for year-round programming. A brief summary of the ADG study is:
Beale Jastro Jefferson MLK Planz Saunders Siemon Silver Wayside
Creek
No, of Code 4 5 9 7 4 5 6 1 5
Violations
Estimated Repair $106,163 $105,600 $265,150 $143,293 $123,563 $106,163 $133,545 $7,500~ $106,163
Cost
Other Improve- $54,1502 $10,655 $24,615 $17,180 $10,655 $10,655 $12,233 None $10,655
merits
Repair completed.
2Study did not estimate the cost to repair the unknown source of water loss.
In addition to these issues/costs, a follow-up assessment identified a major issue with the piping at
Saunders pool. The estimated cost to replace the piping is $150,000-$250,000. Staff is now
undertaking further study of the current condition of all City pools, and to further define the costs of
necessary improvements. Except for Silver Creek, which is relatively new, and Jefferson and Martin
Luther King, Jr. pools, which are scheduled to be rehabilitated, six other pools are being evaluated for
potential maintenance problems. Also, staff is re-evaluating Saunders pool and doing further testing at
Beale pool to identify the location and size of the leaks there. Results of these studies should be
available for Council's review on March 12, 2003.
In 1998, the department attempted to determine the source of ongoing water loss at Beale pool. Staff
estimated the water loss at approximately 10,000 gallons per week. A geotechnical investigation was
conducted. This work included acoustical mapping and coring of the pool shell. Although no obvious
source was identified, problems were noted including separation of the topping material from the
foundation and considerable cracking in the topping material. In July 2002, the Kern County
Environmental Health Services Department inspected Beale pool and notified the city that the pool
bottom (i.e. where the cracks are) must be repaired. If something as simple as plastering the pool will
be sufficient to correct the cracking problem, that cost will be approximately $50,000 plus any needed
preparation. Additional, and thorough, testing should be completed before a recommendation regarding
Beale pool can be made.
A separate problem at Beale is that the wading pool does not comply with the state code that requires a
one-hour turn-over rate for the water in the pool (i.e. 100% of the water must pass through the filter
system every hour). This violation is due to the fact that the pool has no filtration system. In the past,
the pool was filled and emptied daily. Given our awareness of the state code, we will be unable to
operate the pool in the future.
Of the three pools in greatest need of repairs, they are all very old and have operated well beyond their
intended life. Beale Pool was built in 1932 (71 years old), and Jastro and Saunders pools were both
built in 1962 (41 years old).
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ADMINISTRATIVE REPORT
Usaqe: Usage for recreational swimming (i.e. non-programmed activities) for these pools since 2000
was as follows:
Beale Jastro Jefferson MLK Planz Saunders Siemon Silver Wayside
Creek
2000 4,743 3,302 9,096 4,021 5,084 3,658 4,720 7,221 2,530
2001 6,243 3,111 10,604 5,269 4,891 2,632 4,001 7,511 3,447
2002 6,630 2,713 9,830 5,610 4,708 2,626 3,130 7,698 3,752
Average 5,872 3,042 9,843 I 4,967 4,894 2,972 3,950 7,468 3,243
SUMMARY
After reviewing the information above and considering both our recent difficulty with staff retention and
the current budget situation, City staff is recommending that Saunders pool be taken out of service
beginning this summer. Once more data is available on the other pools, staff will make additional
recommendations that may include more closures, renovations, repairs, or replacement of the pools.
Replacement may be either a new pool or a "wet playground."
The Community Services Committee recommends this item be forwarded to the full Council for
consideration. A decision must be made soon on which pools should be closed. The Recreation and
Parks Department will be publishing its annual brochure in the spring. They must have enough lead
time to make changes in the brochure regarding which pools will be available and where swim lessons
and teams will practice. A delayed decision after the brochure is printed will confuse the citizens /
customers, many of whom plan their family's activities months in advance. Therefore, the full Council is
considering this item prior to Committee recommendation for the sake of expediency.
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MEETING DATE:
ADMINISTRATIVE REPORT
March 12, 2003 I AGENDA SECTION: Deferred Business
I
ITEM: I [. o,..
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
APPROVED
Alan Tandy, City Manager
March 6, 2003
Ambulance Rate Review:
1.
2.
3.
DEPARTMENT HEAD
CITY ATFORNEY ~
CITY MANAGER
Adoption of Emergency Ordinance amending Bakersfield Municipal Code section
5.10.120 related to Ambulance Service Charges.
Request for Proposals for Ambulance Rate Modification Study
Continuance of ambulance rate review effective date.
RECOMMENDATION:
Staff recommends Council determination.
BACKGROUND:
On February 26, 2003, the City Council reviewed a draft ordinance which would amend Bakersfield
Municipal Code section 5.10.120 related to Ambulance Service Charges. The City council directed staff to
bring back to the Council at its March 12, 2003, meeting an Emergency ordinance which embodies the
language and provisions established by the Council. The primary provisions being added provide: 1)
authority for the City council to determine more information is needed for its consideration of proposed
ambulance service charges, and continue the effective date of the schedule of ambulance service charges
in order to obtain such information, but in no event shall such continuance exceed 90 days; and 2) authority
for the City Council to order an independent rate modification study be conducted, at the cost of the
certificate holder proposing the change to the schedule of ambulance charges, and requiring the certificate
holder to cooperate in such rate modification study, whiJe maintaining confidential proprietary economic
information provided by the certificate holder.
In accordance with Section 23 of the Charter of the City of Bakersfield, a two-thirds affirmative vote of
the City Council (5 affirmative votes) is required to enact this ordinance as an emergency ordinance.
Council also requested that staff develop a request for proposal for a third party to perform an ambulance
rate modification study to analyze the necessity and reasonableness of the rate modification request made
by Hall Ambulance Company. Staff has prepared a draft request for proposal for the Council to consider
which is attached to this administrative repod.
In the event the Council adopts the emergency ordinance which provides the ability to continue the effective
date for the rate review, item three above may be considered, to extend the effective date beyond April 1 st.