HomeMy WebLinkAbout06/11/2003 AGENDA PACKETB A K E R S F I E L D
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
FROM:
THROUGH:
SUBJECT:
HONORABLE MAYOR AND CITY COUNCIL
ALAN CHRISTENSEN, ASSISTANT CITY MANAGER~/,
ALAN TANDY, CITY MANAGER
AGENDA HIGHLIGHTS - JUNE 11,2003 COUNCIL MEETING
June 6,2003
We continue to take some items normally on the regular 7:00 p.m. agenda and move them to the
5:15 Meeting. For this agenda, we have moved a City Manager Report to before the closed session
items.
REGULAR MEETING 5:15 p.m.
Workshop:
The workshop consists of a budget presentation by the Centennial Garden and Convention Center.
Appointments:
There will be one appointment to the Historic Preservation Committee.
Presentations:
There will be two presentations: 1) by Mayor Hall acknowledging heroic assistance; and 2) by
Councilmember Sullivan regarding AIDS Compassion Week.
Reports:
Report on Imolementation Plan for the Voluntary Citywide Curbside Rec¥clinq Proqram. The City will
implement a voluntary Citywide Curbside Recycling Program beginning July 1, 2003, with collection for the
entire city being phased in over a period of several months. The proposed cost of $80 per year ($6.25 per
month) will be charged exclusively to subscribers who sign-up for the Program. The annual rate charged
during the pilot program was $60 per subscriber, with the outside hauler incurring all costs for collection and
material processing. The more subscribers choosing this service, the lower the annual costs will be over
the long term. This fee is exempt from Proposition 218 and accompanying public hearing
requirements since it is both voluntary and is not a property related fee.
The Curbside Recycling Program will be split evenly between contractor and City forces along the same
boundaries used for residential refuse collection. Two of the haulers within the Kern Refuse Disposal
Corporation, Southside/Price Disposal and Varner Brothers, will be the contract haulers for this Program
and may also collect curbside within collection boundaries for Howard's, Superior, and Varner and Sons
hauling districts. The first phase of the Program's implementation is on July 1st, with Southside Disposal
ready to begin collection. The City will begin implementation within their hauling areas in October.
HONORABLE MAYOR AND CITY COUNCIL
JUNE 6, 2003
PAGE 2
At the 7:00 p.m. meeting, two agreements central to the Recycling Program are presented for Council's
approval.
City Manaaer Oral Report reqardinq HUD. Donna Kunz, Economic Development Director, will give an oral
report on the new HUD guidelines for expenditure of CDBG and HOME Entitlement Funds.
Closed Session:
There are two closed session items: 1) a conference with legal counsel regarding existing litigation; and 2) a
conference with real property negotiators.
CONTINUATION OF REGULAR MEETING - 7:00 p.m.
CONSENT CALENDAR
Consent Calendar items are explained by Administrative Reports. Those that should be highlighted include:
Resolutions:
Item 80. Resolution Authorizina the Re(3uisite City Personnel to Execute All Documents Required to Access
Section 108 Loan Guarantee Funds of $4.1 Million for Construction and Rehabilitation of Various Public
Facilities. In June 2002, staff was authorized to submit an application for a $4.1 million loan. In November
2002, the City was notified that the application was approved by HUD. HUD now requires the City to
execute a loan contract, a promissory note and various other documents by October 31, 2003, or the
Section 108 commitment offer will expire. In addition, the funds must be drawn down and expended by
January 31, 2005. The loan will be repaid with future Community Development Block Grant (CDBG)
entitlements over the next twenty years.
The loan will help pay for the rehabilitation of Jefferson and Martin Luther King Park pools ($600,000), and
th
the construction of a recreational pool and water park ($3,300,000) at the new aquatic facility on 14 Street.
Additionally, funds would be used for a career counseling and training center ($200,000) at California
Avenue and 11th Street.
Aqreements:
Item 8s. Voluntary City-Wide Curbside Rec¥clinq Proqram. This is the formal adoption of agreements
related to the Recycling Program report presented in the earlier meeting. Two agreements are presented
for approval:
1) Agreement with Smurfit Recycling Company (Smurfit) for Processing of Recyclables. Smurfit will
be responsible for sorting and processing the mixed recyclables collected by City crews. The agreement
will result in net revenue to the City of no less than $10.00 per ton. This revenue partially offsets the cost of
collection.
2) Agreement with Metropolitan Recycling Corporation (MRC) for Collection of Recyclables. MRC
and the City will jointly implement a voluntary curbside recycling collection program. MRC will collect
specific areas inside the City limits. MRC's compensation for performing this service will be $5.25 per month
($63.00 per year) for each voluntary subscriber to the Program within their hauling area. MRC will provide
their own equipment and be responsible for processing of material they collect. The monthly rate may be
adjusted in subsequent years due to program costs. The agreement is valid for a period of 5 years.
Bids:
Item 8x. Award Annual Contract to Gilliam & Sons, Incorporated, for Earthmovinq and Haulinq in an
amount not to exceed $320,000. This type of contract is used when earthwork requires heavy duty
scrapers, loaders, and dump trucks, with and without operators. Two acceptable bids were received. It has
HONORABLE MAYOR AND CITY COUNCIL
JUNE 6, 2003
PAGE 3
been suggested that the contractor recommended to be awarded the bid would not be able to fulfill the
contract requirements because they do not have all the equipment. Nothing in our contract prevents them
from leasing equipment they do not own. Staff indicated Gilliam and Sons has met insurance, performance
bond and material labor bond requirements. Staff recommends award to Gilliam & Sons, Inc.
Item 8v. Award Annual Contracts to Tarqet Specialty Products, Wilbur-Ellis Company, and Univar USA,
Incoroorated for Chemical Insecticides and Herbicides for the Parks and Water Resoumes Departments in
an amount not to exceed $158,000. Unit prices were compared to determine the Iow bidders, and the City
can best be served by splitting the award among three contracts.
Miscellaneous:
Item 8bb. Aopropriate $306,000 from Office of Emerqenc¥ Services to the General Fund Fire Department
ODeratino Budqet for Overtime Costs Incurred at Mutual Aid Assiqnments. The Fire Department was
involved in numerous Strike Teams in the summer of 2002, including the McNally Fire. The Office of
Emergency Services will reimburse the Department for overtime costs in the amount of $427,561.42. Of
this, $306,000 will be appropriated to reimburse actual overtime costs. The remainder will remain as
General Fund revenue.
HEARINGS
Item 9a. Public Hearinq to Consider Residential Refuse Rate Increases for FY 2003-04. Two refuse
service collection rates are proposed to be increased in this hearing: Single Family dwelling and Multiple
Family dwelling (up to four units) refuse service. The single family rate is proposed to be increased
from $144 per unit to $147.60 per unit per year, and the multi-family rate is proposed to be increased
from $130.32 per unit per year to $133.58 per unit per year. The increase covers inflation and operating
cost increases in contracts with our haulers, maintenance costs, and costs for greenwaste carts and
recycling equipment to meet the state recycling mandates. The last refuse rate adjustment was two years
ago. The proposed fees would become effective July 1, 2003. As of today, staff has received 13 letters
protesting the increase to residential refuse fees. Three of the letters are from the same individual that
owns different properties. There was one letter in favor of the increase.
Item 9b. Public Hearinq to Consider Commercial Refuse Rate Increase for Fiscal Year 2003-04. This
public hearing provides the mechanism for ensuring that fees adopted by the City for services rendered do
not exceed the reasonable estimated cost for providing the services for which the fees are charged.
Commercial Solid Waste rates for FY 2003-04, reflect a 2.5% increase in rates for the various services.
This increase covers cost-of-living adjustments included in contracts with haulers, maintenance costs, and
costs for street sweeping and commercial wood waste recycling. The last refuse rate adjustment was two
years ago. The proposed fees would become effective July 1, 2003. As of today, staff has received no
letters in opposition to the fee increase.
Item 9c. Protest Hearinq Re(~ardin(3 the Street LandscaDinq Assessments for the Consolidated
Maintenance District. Street landscaping assessment rates were not increased for FY 2003-04 and, in
fact, have not been increased since 1996. As of today, six letters have been received in opposition to the
fees. All indicated they believed there would be an increase in the fee.
Item 9d. Protest Hearinq Re~lardincl the Park LandscaDinq Assessments for the Consolidated Maintenance
District. Park landscaping assessment rates were not increased for FY 2003-04 and, in fact, have not
been increased since 1996. As of today, staff has received 40 calls from the hearing notice that was sent
out to 31,000 addresses. About 50% of the calls want to know '~Nhat does the letter mean?" 35% do not
want to be taxed any more, and 15% have maintenance issues.
Item 9e. Protest Hearinq Reqardinq the Assessments for Eiqht (8) Traffic Siqnal Maintenance Districts.
Traffic signal assessment rates were not increased for FY 2003-04 and, in fact, have not been
increased since 1996. To date, staff has received no responses.
HONORABLE MAYOR AND CITY COUNCIL
JUNE 6, 2003
PAGE 4
Item 9f. Consideration of a DisPosition and Development Aqreement with Parkview Cottaqes, LLC and
Parkview Builders, LLC. In September 2002, the Redevelopment Agency authorized the acquisition of
approximately 7.5 acres north of Central Park for the purpose of encouraging the development of quality
affordable single family housing in the downtown. Staff has been negotiating a development agreement
with Mr. Greg Petrinni, of Parkview Cottages, LLC and Parkview Builders, LLC, for the development and
construction of 74 urban craftsmen style homes on this parcel. The Agency approved the Disposition and
Development Agreement on June 9, 2003.
The Redevelopment Agency will convey the 7.5 acre site to the developer by July 15, 2003 for $1.00 (value
established by reuse appraisal). The developer will construct and sell the homes. Thirty five of the new
homes will be reserved for families whose incomes do not exceed 80% of median income and the balance
will be reserved for families whose incomes do not exceed 120% of median income. The project will include
extensive landscaping, hedges and a park area with a water feature. The development will require a
"Homeowner Association" to assure continued maintenance of the residential community. The developer
will post the required performance bonds and provide evidence of construction financing prior to the
conveyance of the property.
The project could generate approximately $3.8 million dollars of net tax increment to the Agency's
Old Town Kern Redevelopment Project Area over the next 30 years.
Item 9(3. Public Hearinq for the FY 2003-04 Operatinq, Bakersfield Redevelopment Aqency and Capital
Imorovement Proqram Budqets. Each year a public hearing is required to receive public comment prior to
adoption of the budget. Final adoption of the budget is scheduled for June 25, 2003.
REPORTS
Item 10a. Update of Ambulance Rate Modification Study. At the April 30th Council meeting the City retained
the consulting firm of Health Analytics to perform a rate modification study to analyze the rate increase
requested by Hall Ambulance Co. Health Analytics has been working with Hall Ambulance Company
representatives to complete the study over the past 30 days. While the required information has been
exchanged between Hall Ambulance and the Consultant, the work to complete the study has been delayed
due to the time required by the consultant and Hall Ambulance to access, review and confirm the large
volume of information needed for the study and to clarify technical data and information to perform the
required analysis. The Consultant has indicated that the study is progressing but may not be completely
finished for the June 11"' Council meeting. The Consultant has indicated that if the completed study is not
available, portions of the study such as the rate survey information and background information regarding
Medicare impacts on ambulance rates could be available to present to the Council at this meeting.
Council will also be asked to consider an Emergency Ordinance amending the Municipal Code related to
Ambulance Service Charges, and a continuance of the ambulance rate review effective date due to the
delay of the study.
AT:AC:al
cc: Depar/ment Heads
City Clerk's Office
News Media File
BAKERSFIELD CITY COUNCIL
AGENDA
MEETING OF JUNE 11, 2003
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meeting - 5:15 p.m. and 7:00 p.m.
2.
(lO min)
REGULAR MEETING- 5:15 p.m.
ROLL CALL
WORKSHOP
a. Department Budget Presentations
1. Centennial Garden
3. APPOINTMENTS
a. One appointment to the Historic Preservation Commission, due to the expiration of term of
Anthony Ansolabehere (Mayor), term expired March 30, 2002.
Staff recommends Council determination.
PRESENTATIONS
a. Presentation by Mayor Hall acknowledging retired Detective Billy Martin for his heroic
assistance to a crime victim, and the Bakersfield Police Department on March 11, 2003.
b. Presentation by Councilmember Sullivan of Mayor's Proclamation to Audrey Chavez,
Bakersfield AIDS Project, proclaiming June 19 - 28, 2003, as "AIDS Compassion Week".
REPORTS
a. Report on Implementation Plan for the Voluntary City-Wide Curbside Recycling Program.
Staff recommends approval of report and implement recommendations.
b. City Manager Report No. 4-03 on Housing and Urban Development Timeliness Regulations
in relationship to Community Development Block Grant (CDBG) funded activities.
Staff recommends acceptance of the report.
CLOSED SESSION
a. Conference with Legal Counsel - Existing Litigation; Closed Session pursuant to subdivision
(a) of Government Code Section 54956.9. City of Bakersfield v Kern Delta Water District,
Kern County Superior Court.
b. Conference with Real Property Negotiators pursuant to Government Code Section 54956.8,
Property: Commercial Retail/Industrial Complex 5455 A-B and 5601 A-C Rosedale
Highway, Bakersfield, California, Agency Negotiator: Real Property Manager Donald
Anderson; Negotiating Party: Charles A. Magnus; Under Negotiation: Price and terms of
payment for pumhase.
REGULAR MEETING - 7:00 p.m.
1. INVOCATION by Reverend Mark J. Lawrence, St. Paul's Episcopal Church
2. PLEDGE OF ALLEGIANCE by Jessica Boden, 7~h Grade Student at Bakersfield Christian School.
3. ROLLCALL
4. CLOSED SESSION ACTION
5. PRESENTATIONS -see item on page 1
6. PUBLIC STATEMENTS
7. APPOINTMENTS - see item on page I
8. CONSENT CALENDAR
Minutes:
a. Approval of minutes of Regular Council Meeting May 19, 2003 and May 28, 2003.
Payments:
Approval of department payments from May 16, 2003 to May 29, 2003 in the amount of
$6,193,836.53 and self insurance payments from May 16, 2003 to May 29, 2003 in the
amount of $75,521.33.
Ordinances:
(Ward 3)
First Reading of Ordinance adopting Notice of Exemption and amending Section 7.06.020
(Zone Map No. 104-06) of Title 17 of the Municipal Code by changing the zoning from an
R-1 HD (One Family Dwelling Hillside Development) zone to an OS (Open Space) zone on
40 acres (ZC 03-0360).
Adoption of Ordinance amending Chapter 5.56 to limit the size of transient outdoor
businesses to 400 square feet. (First Reading 5/28/03)
(Ward 7)
Adoption of Ordinance adopting the Negative Declaration and amending Title 17 of the
Municipal Code and Zoning Map No. 101-13 from C-1 (Neighborhood Commercial) to R-2
(Limited Multiple Family Dwelling) on 1.38 acres, located along the west side of South H
Street 150 feet south of Pacheco Road. (First Reading 5/28/03)
(Ward 6)
Adoption of Ordinance adopting the Negative Declaration and amending Section 17.06.020
of Title 17 of the Municipal Code and Zoning Map 123-35 from an R-1 (One Family
Dwelling) zone to an E (Estate) zone located on the north side of McKee Road, between
Stine Road and Akers Road. (ZC 03-0179) (First Reading 5/28/03)
(Ward 3)
Adoption of Ordinance adopting the Negative Declaration and amending Title 17 of the
Municipal Code and Zoning Map No. 124-30 from R-S 2.5A (Residential Suburban-2.5
acres minimum), E (Estate), A (Agriculture), C-2 (Regional Commercial), and M-2 (General
Manufacturing) to R-1 (One Family Dwelling) zone on 27.91 acres, located generally north
of Hosking Avenue, west of South Union Avenue. (First Reading 5/28/03)
2
(Ward 4)
(Ward 5)
(Ward 6)
(Ward 4)
(Ward 4)
(Ward 3)
(Ward 1)
(Ward 1,2)
(Ward 7)
(Ward 7)
CONSENT CALENDAR continued
Adoption of Ordinance adopting the Negative Declaration and amending Title 17 of the
Municipal Code and Zoning Map No. 101-25 from RS-SA (Residential Suburban 5 acres
minimum) to E-14,000 (Estate-minimum 14,000 square feet) zone on 4.77 acres, located
west of Jewetta Avenue approximately 250 feet south of Birchhaven Avenue. (First
Reading 5/28/03)
Adoption of Ordinance adopting the Negative Declaration and amending Title 17 of the
Municipal Code and Zoning Map No. 123-19 from C-1 (Neighborhood Commemial) to R-1
(One Family Dwelling) on 11.98 acres and R-1 (One Family Dwelling) to C-2 PCD (Regional
Commercial Planned Commercial Development) on 13.90 acres located at the southeast
corner of Pacheco Road and Buena Vista Road and 13.90 acres located at the northeast
corner of Buena Vista Road and the alignment of Harris Road (ZC 03-0009). (First
Reading 5/28/03)
Resolutions:
k
Resolution ordering Judicial Foreclosure of Delinquent Assessments in Assessment Distdct
93-2 (Stine/Harris).
Resolution adding territory, Area 1-38 (Brimhall, Jenkins SW) to the Consolidated
Maintenance District and confirming the assessments, approving the Public Works
Director's Report and authorizing collection of assessments by the Kern County Tax
Collector.
Resolution of Intention No. 1302 to add territory, Area 1-39 (Allen, Merlot) to the
Consolidated Maintenance District and preliminarily adopting, confirming and approving
Public Works Director's Report.
Resolution approving Development Plan Review for construction of a 54 unit apartment
complex on a 1.78+ acre site, within an R-3/P.U.D. (Limited Multiple Family
Dwelling/Planned Unit Development) zone district, located at 2100 Height Street.
Resolution of Application proposing proceedings for annexation of uninhabited territory to
the City of Bakersfield property identified as Annexation No. 449 located east of South
Union Avenue, generally between Panama Lane and the Arvin-Edison Canal.
Resolution authorizing the requisite City personnel to execute all documents required to
access Section 108 Loan Guarantee Funds of $4.1 million for construction and
rehabilitation of various public facilities.
Agreements:
Subordination Agreement/Consent to Grant of Pipeline Easement between the City of
Bakersfield and Kern Delta Water District for canal crossing at Macau Street and Kern
Delta Water District Easement.
Subordination Agreement/Consent to Grant of Pipeline Easement between the City of
Bakersfield and Kern Delta Water District for canal crossing at McKee Road and Kern Delta
Water District Easement.
3
(Ward 3,4)
(Ward 5)
(Ward 2)
CONSENT CALENDAR continued
r. Tract Maps and Improvement Agreements:
Bids
Final Map and Improvement Agreements with Castle & Cooke California, Inc. for
Tract 6111 Units 1, 2, & 3 located west of Calloway Drive and north of the Cross
Valley Canal.
Final Map and Improvement Agreements with Castle & Cooke California, Inc. for
Tract 6127 Units I & 2 located east of Jewetta Avenue and north of the Cross
Valley Canal.
Final Map and Improvement Agreements with Castle & Cooke California, Inc. for
Tract 6128 Units 1, 2, 3, 4, 5 & 6 located east of Jewetta Avenue and north of the
Cross Valley Canal.
Final Map and Improvement Agreements with Kyle Carter Homes, Inc. for Tract
6019 located south of Olive Drive and west of Riverlakes Drive.
Final Map and Improvement Agreement with Porter-Robertson Engineering and
Surveying, Inc. for Tract 5518 Phase 2 located south of State Route 178 and east
of Miramonte Drive.
Final Map and Improvement Agreement with Williams Investment Group for Tract
6108 located west of Allen Road and north of Palm Avenue.
Voluntary City-Wide Curbside Recycling Program
1. Agreement with Smurfit Recycling Company for processing recyclables. (No cost)
Agreement with Metropolitan Recycling Corporation (MRC) for collection of
recyclables. (Compensation of $63.00 per year ($5.25 per month) for each
subscriber to the Program within the hauler area.)
Agreement with the Governor's Office of Emergency Services.
Amendment No. 1 to Agreement No. 02-099 with Versaterm, Inc. for software to support
the Police Department's Computer Aided Dispatch (CAD).
Agreement with Naffa International for plan checking commercial/residential plans.
Accept bid to award project to MGE Underground, Inc. in the amount of $134,299.50 for the
installation of Traffic Signal Interconnect on Gosford Road.
Accept bid to award annual contract to Gilliam & Sons, Incorporated, not to exceed
$320,000.00, for earthmoving and hauling.
Accept bid to award annual contracts to Target Specialty Products, Wilbur-Ellis Company,
and Univar USA, Incorporated, not to exceed $158,000.00, for chemical insecticides and
herbicides for the Parks and Water Resources Departments.
Reject all bids to resurface Jefferson Park Tennis and Basketball Courts.
4
8. CONSENT CALENDAR conQnued
(Ward 1,3,4,5)
Miscellaneous
aa.
Acceptance of Rebate from California Energy Commission for "Cool Roof" at Police
Department ($2,460.00)
bb.
Appropriate $306,000.00 from Office of Emergency Services to the General Fund Fire
Department Operating Budget for overtime costs incurred at mutual aid assignments.
Staff recommends adoption of Consent Calendar items a through bb.
HEARINGS
Public Hearing to consider residential refuse rate increases for Fiscal Year 2003~04
(2.5% proposed rate increase).
Staff recommends adoption of the resolution.
Public Hearing to consider commercial refuse rate increases for Fiscal Year 2003~04
(2.5% proposed rate increase)
Staff recommends adoption of the resolution.
Protest Hearing as required by Resolution of Intention No. 1297 regarding the street
landscaping assessments for the Consolidated Maintenance District.
Resolution approving and adopting the Public Works Director's report for the
Consolidated Maintenance District and the 2003-2004 budget, confirming the
street landscaping assessments and authorizing collection of assessments by
the Kern County Tax Collector. (No increase in rates)
Staff recommends overriding protests and adopting the resolution.
Protest Hearing as required by Resolution of Intention No. 1298 regarding the park
landscaping assessments for the Consolidated Maintenance District.
Resolution approving and adopting the Public Works Director's report for the
Consolidated Maintenance District and the 2003-2004 budget, confirming the
park landscaping assessments and authorizing collection of assessments by
the Kern County Tax Collector. (No increase in rates)
Staff recommends overriding protests and adoption of the resolution.
Protest Hearing as required by Resolution of Intention No. 1299regarding
assessments for eight (8) Traffic Signal Maintenance Districts.
Resolution approving and adopting the Public Works Director's report for eight
Traffic Signal Maintenance Districts and the 2003-2004 budgets, confirming the
assessments and authorizing collection of assessments by the Kern County
Tax Collector.
Staff recommends overriding protests and adoption of the resolution.
9o
(Ward 2)
10.
11.
1~.
13.
14.
HEARINGS continued
f. Consideration of a Disposition and Development Agreement with Parkview Cottages,
LLC and Parkview Builders, LLC, to carry out the purposes of the Redevelopment
Project, for property bounded by 23~ Street on the north, R Street on the west, Kern
Island Canal on the east and 21st Street on the south.
Staff recommends adoption of the resolution.
g. Public Hearing for the FY 2003-04 Operating, Bakersfield Redevelopment Agency and
Capital Improvement Program Budgets.
Staff recommends Council hear public testimony.
REPORTS - see additional item on page 1
a. Ambulance Rate Review:
1. Ambulance Rate Modification Study Update.
2. Consideration of Emergency Ordinance amending Bakersfield Municipal Code
Section 5.10.120 related to Ambulance Service Charges.
3. Continuance of ambulance rate review effective date.
Staff recommends Council determination.
DEFERRED BUSINESS
NEW BUSINESS
COUNCIL AND MAYOR STATEMENTS
ADJOURNMENT
Respectfully submitted,
Alan Tandy ~'- ././~-~
City Manager '"
pi
06/5/0310:02 a.m.
ADMINISTRATIVE
REPORT
IMEETING DATE: June 11, 2003
IAGENDA SECTION: Workshop
ITEM: ~, 0-,.
TO: Honorable Mayor and City Council APPROVED
FROM: John W. Stinson, Assistant City Manager DEPARTMENT HEAD ~
DATE: May 29, 2003 CITY ATFORNEY ~
CITY MANAGER '~/~_
SUBJECT:
Department Budget Presentations
1. Centennial Garden
RECOMMENDATION:
BACKGROUND:
The Centennial Garden will provide a detailed overview of their FY 2003-2004 proposed operating budget.
The budget overview will include discussion regarding the goals, accomplishments, and significant budget
changes.
DWH:jp
5/29/2003 10:16 AM
S:\03-04Budpro~Budget Hearings 061103,doc
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Appointments
IITEM: 3. 0~,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Pamela A. McCarthy, City Clerk
DEPARTMENT HEAD~R~'~'~
June 3, 2003 CITY ATTORNEY
CITY MANAGER ' ,J~
One appointment to the Historic Preservation Commission, due to the expiration
of term of Anthony Ansolabehere (Mayor), term expired March 30, 2002.
RECOMMENDATION:
Staff recommends Council determination.
BACKGROUND:
One appointment to the Historic Preservation Commission due to the expiration of term of Anthony
Ansolabehere (Mayor), whose term expired March 30, 2002. The news release for this recruitment was
posted April 30, 2003.
An application to fill the vacancy has been received from Susan Stussy.
The Historic Preservation Commission is an advisory body to the City Council. It is composed of nine (9)
members, nominated by Mayor/Councilmembers and confirmed by the full Council. Members must be
residents of the City of Bakersfield, but not a specific Ward, throughout their four-year term.
The Commission reviews applications for Cultural Resource designations and applications for Historic
Districts in addition to applications which may be referred by the Planning Commission, Board of Zoning
Adjustment or the City Council. The Commission presides and conducts public hearings on designation
applications and makes recommendations to the City Council.
Meetings are held on the third Tuesday of each month at 4:00 p.m. in the Kress Building Third Floor
Conference Room, 19th & K Streets, Bakersfield California.
June 3, 2003, 8:36AM
S:\Bds&Comm\HPC~ADMIN June 2003.dot
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Presentations
ITEM: L~, 0.~
TO:
FROM:
DATE:
Honorable Mayor and City Council
Eric W. Matlock, Chief of Police
May 16, 2003
APPROVED
DEPARTMENT HEAD~
ClTY AI-rORNEY ~
ClTY MANAGER
SUBJECT: Presentation by Mayor Hall acknowledging retired Detective Billy Martin for his heroic
assistance to a crime victim, and the Bakersfield Police Department on March 11,2003.
RECOMMENDATION:
BACKGROUND:
vd
May 16. 2003, 10:56AM
P:\RP'r~dmin Billy Martin Presentation 6-11-03,dot
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003 AGENDA SECTION: Presentations
ITEM: 4. b.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Mayor Harvey L. Hall
May 30, 2003
P//PROVED
DEPARTMENT HEAD"'~
CITY ATTORNEY
CITYMANAGER Ad._.-
Presentation by Councilmember Jacquie Sullivan of Mayor's Proclamation to Audrey
Chavez, Director of the Bakersfield's AIDS Project, proclaiming June 19 - 28, 2003, as
"AIDS Compassion Week".
RECOMMENDATION:
BACKGROUND:
ndw
June 2, 2003, 2:06PM
S:'A4AYOR~ADMIN~AIDS COMPASSION WEEK.dot
ADMINISTRATIVE REPORT
MEETING DATE: June 11,2003
AGENDA SECTION: Reports
ITEM: .,~, ~.
TO: Honorable Mayor and City Council ~/,,~OVED
DATE:FROM: JuneRaUl M.3, 2003R°jas' Public Works Director DEPARTMENTciTY A'I'rORNEyHEAD ~,~
CITY MANAGER ~
SUBJECT:
Voluntary City-Wide Curbside Recycling Program:
Report on Implementation Plan for the Voluntary City-Wide Curbside Recycling
Program (Cost: $80.00 per year per subscriber, No hearing required. No effect on
refuse rates )
RECOMMENDATION: Staff recommends approval of report and implement recommendations.
BACKGROUND: This Administrative Report describes the implementation plan, and associated
annual fee, for the Voluntary City-Wide Curbside Recycling Program.
In response to citizen requests for curbside recycling, and based on the results of a pilot voluntary
curbside recycling program, the City will implement a City-Wide Voluntary Curbside Recycling Program
beginning July 1,2003. Materials to be collected bi-weekly include paper (newspaper, magazines, office
paper, junk mail), cardboard, aluminum and steel cans, specific types of plastic bottles, and glass bottles
and jars. Collection for each customer is to occur on an every other week basis. The sign up phase of the
Program commences on July 1, 2003. Various zones within the City will be phased in over a period of
several months. Customers will be informed of their zone implementation date when they sign up.
The key to the program's success will be the participation rate. The fee is based on 10% participation
during the pilot study. With more subscribers, efficiency is better. Accordingly, the City will actively market
this Program in the media, schools, public meetings, and "at the curb" to gain the highest participation rate
possible. Television, radio, and print media have all expressed an interest in advertising the program as a
public service.
Because of the relationship between number of subscribers and collection costs, staff recommends setting
the curbside recycling rate for only one year. If participation rates are below 2,500 subscribers for the
contract haulers or City sanitation crews, a rate adjustment may be necessary. However, staff anticipates
at least 2,500 subscribers based upon customer feedback. Conversely, should participation rates result in
a lower per customer cost, a rate decrease could be in order.
As the City's refuse hauling is split evenly between City-staffed operations and contract haulers, the
Curbside Recycling Program will also be split evenly between the contract haulers and City routes along
June 4, 2003, 11:45AM
G:\GROUPDA'r~DMINRPT~2003~6-11\Voluntary Curbside Recycling Program_Rpt6-4-03.doc
ADMINISTRATIVE REPORT
the same boundaries used for residential refuse collection. Two of the haulers, Southside/Price Disposal
and Varner Brothers, Inc., will operate this Program.
The Program will continue the schedule of pick up used in the pilot, which is every 2 weeks. Blue carts (96
gallons) will be purchased and used with appropriate recycling decals for identification. Customers will be
provided calendars identifying collection days. City-wide sign up begins July 1 st, with phases of cart
delivery and service to begin with Southside in August followed by the City in October. Customers will be
notified on service dates when they sign up.
The program budget is within the Solid Waste Fund. It includes one automated collection truck and driver,
along with approximately 6,000 carts and billing/promotion costs. Billing for curbside recycling service will
be done on a quarterly basis, paid in advance. The fee will be $20 per quarter. The curbside program is
separate from regular refuse rates and costs are covered by service fees.
June 4, 2003, 11:45AM
G:\GROUPDAT"~ADMINRPT~2003't06-11Woluntary Curbside Recycling Program_Rpt6-4-03.doc
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003 AGENDA SECTION: Reports
ITEM: ~. b,
TO: Honorable Mayor and City Council APPROVED
FROM: Donna L. Kunz, Economic Development Director DEPARTMENT HEAD ~L~
DATE: June 4, 2003 CITY ATTORNEY ~
CITY MANAGER ~'~
SUBJECT:
City Manager Report No. 4-03 on Housing and Urban Development Timeliness Regulations
in Relationship to Community Development Block Grant CDBG Funded Activities.
RECOMMENDATION: Staff recommends that City Council accept the Report, review the presentation
and comment.
BACKGROUND:
The Department of Housing and Urban Development (HUD) requires entitlement jurisdictions to be timely
in the use and spending of Community Development Block Grant funds or risk having future year
entitlements reduced. Each year, HUD conducts a drawdown test at May 1% requiring the City's line of
credit does not have more than 1.5 years funding of our annual entitlement reflected as unspent. This
compliance test has always proven challenging for cities that have many projects underway.
Economic and Community Development staff will present an overview on the background of this
Congressional mandate in addition to the current status on the City's timeliness.
S:~Admins\City Council~CityMgr RptH U DDrawdow~ Review0611.doc
6/4/2003 12:33 PM
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Closed Session
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Bart J. Thiltgen, City Attorney
May 30, 2003
APPROVED
DEPARTMENT HEAD
ClTY ATrORNEY
CITY MANAGER
Conference with Legal Counsel -- Existing Litigation
Closed session pursuant to subdivision (a) of Government Code section 54956.9.
City of Bakersfield v. Kern Delta Water District
Kern County Superior Court
RECOMMENDATION:
BACKGROUND:
BJT:dll
May 30, 2003, 8:29AM
ADMINISTRATIVE REPORT
MEETING DATE: June 11,2003
AGENDA SECTION: Closed Session
ITEM: ~. Jo,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Bart J. Thiltgen, City Attorney
June 2, 2003
DEPARTMENT HEAD
ClTY A'rrORNEY
ClTY MANAGER
APPROVED
Conference with Real Property Negotiators pursuant to Government Code section 54956.8
Property: Commercial Retail/Industrial Complex 5455 A-B and 5601 A-C Rosedale
Highway, Bakersfield, California
Agency Negotiators: Real Property Manager Donald Anderson
Negotiating Parties: Charles A. Magnus
Under Negotiation: Price and terms of payment for purchase
RECOMMENDATION:
BACKGROUND:
BJT:dll
June 2, 2003, 2:13PM
ADMINISTRATIVE REPORT
M~-~- I lNG DATE: June 11, 2003
AGENDA SECTION: Consent Calendar
ITEM: ~, 0,,,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Pamela McCarthy, City Clerk
May 30, 2003
DEPARTMENT HEAD
ClTY ATTORNEY
CITY MANAGER.
APPROVED
Approval of minutes of the May 19, 2003 and May 28, 2003 Council meetings.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
p~
S:\Council~admins~003\MAY 28, 2003.DOT
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003 AGENDA SECTION: Consent Calendar
ITEM: '~. b.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
May 29, 2003
APPROVED
DEPARTMENT .EAD -'~'~
C,~'ATTOR.E¥
CI~ MANAGER
Approval of depa~ment payments from May 16, 2003 to May 29, 2003 in the
amount of $6,193,836.53 and self insurance payments from May 16, 2003
to May 29, 2003 in the amount of $75,521.33.
RECOMMENDATION:
Staff recommends approval of payments totaling $6,269,357.86.
BACKGROUND:
kFg
May 29, 2003, 1:52PM
S:\KimG\Forms & Lables~ADMIN-AP,doc
ADMINISTRATIVE REPORT
IMEETING DATE: June 11, 2003
AGENDA SECTION: Consent
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
May 22, 2003
.~A~P[ROVED
DEPARTMENT HE~~
CITY MANAGER
An Ordinance adopting Notice of Exemption and amending Section 7.06.020 (Zone Map
No. 104-06) of Title Seventeen of the Bakersfield Municipal Code by changing the zoning
from an R-1 HD (One Family Dwelling Hillside Development) zone to an OS (Open Space)
zone on 40 acres (ZC 03-0360). (Ward 3)
RECOMMENDATION:
Staff recommends first reading of the ordinance.
BACKGROUND:
On May 15, 2003, the Planning Commission adopted Resolution No. 84-03 recommending approval
of proposed Zone Change File 3 03-0360 from residential to an open space designation. The 40-
acre property is depicted as OS-S (Open Space-Slope) on the General Plan Land Use Element
Map. The proposed zone change is consistent with the Land Use designation, and recognizes
historical and planned use of the property.
Staff has contacted the Bureau of Land Management (BLM), the property owner, regarding the
proposed zone change. The BLM supports the zone change because the BLM does not intend to
develop the property. The property is to be kept natural.
No one spoke on this zone change during the Planning Commission hearing.
The subject site is located within the boundaries of the Northeast Bakersfield Open Space Area
NBOSA). The change of zoning to Open Space would not only result in consistency between the
General Plan designation and zoning, but also support the policies of the NBOSA.
The project is exempt from CEQA pursuant to Section 15061(b)(3), General Rule because there is
no significant impacts resulting from the project.
JE
(Admim\jun\6-11-0360)
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Consent
ITEM: ~. c~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
May 22, 2003
~ ~I~;~PROVED
DEPARTMENT H~..~
/
CITY MANAGER ~'
Ordinance amending Chapter 5.56, to limit the size of transient outdoor businesses to 400
square feet. (All wards)
RECOMMENDATION:
Staff recommends adoption of the Ordinance.
BACKGROUND:
The City Council conducted the first reading of the Ordinance on May 28, 2003.
Complaints about the practice of setting up automobile sales lots in parking lots of commercial
centers as transient outdoor businesses were forwarded to the City Council's Legislation &
Litigation Committee. Concerns included elimination of parking which would otherwise serve
existing businesses, lack of sanitary facilities, loss of sales taxes, unfair and fly-by-night business
practices and use of illegal signs for advertising.
Staff explained that the intent of the Transient Outdoor Business Ordinance was to regulate small
scale street corner sales of items such as brass or leather goods, art and rugs usually conducted
from a van, pickup or trailer. They were not envisioned as being delivered by semi-tractor trailers
or vehicle transporters. In order to maintain the intent of the ordinance it is recommended that it be
amended to limit the size of a transient outdoor business to 400 square feet.
JH:pjt
Admin\6-1 l-tob
ADMINISTRATIVE REPORT
MEETING DATE: June 11,2003
IAGENDA SECTION: Consent
ITEM: ~. ~',
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
May 29, 2003
DEPARTMENTHFT/AD ~'~.
/
/
CITY MANAGER
An ordinance adopting the Negative Declaration and amending Title 17 of the Municipal
Code and Zoning Map No. 101-13 from C-1 (Neighborhood Commercial) to R-2 (Limited
Multiple Family Dwelling) on 1.38 acres, located along the west side of South "H" Street
150 feet south of Pacheco Road. (Ward 7)
RECOMMENDATION:
Staff recommends adoption of the Ordinance.
BACKGROUND:
The City Council conducted the first reading of the Ordinance on May 28, 2003 in conjunction with
the general plan amendment for this site. Neighbors raised concerns about access to service their
septic tanks and height of future buildings. An alley will be dedicated along the west side of this
property and the developer stated his intention to build single story units similar to the adjacent
acres.
Applicant proposes to develop the 1.38 net acre site to 17 dwelling units per net acre which
equates to 24 dwelling units. The HMR designation and the R-2 zone allow a maximum of 17.42
units per net acre. Applicant's proposal is within the prescribed limits of the HMR land use
designation and the R-2 zone.
The Planning Commission conducted public hearings on this General Plan Amendment/Zone
Change and on March 20, 2003, recommended City Council approval.
There were no significant issues raised by the public or any affected public agency at the public
hearings held by the Planning Commission.
RED
S:\Pam~Admin\6-11-0005.doc
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
IAGENDA SECTION: Consent
ITEM: ~, ~,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
May 27, 2003
APPROVED
DEPARTMENT HEAD~
CITY ATTO RNEYt'~/~----~-
CITY MANAGER ,,~..-
An Ordinance adopting the Negative Declaration and amending Section 17.06.020 of Title
17 of the Bakersfield Municipal Code and Zoning Map 123-35 from an R-1 (One Family
Dwelling) zone to an E (Estate) zone located on the north side of McKee Road, between
Stine Road and Akers Road. (ZC 03-0179). (Ward 6).
RECOMMENDATION:
Staff recommends adoption of the Ordinance.
BACKGROUND:
First reading of this ordinance was conducted on May 28, 2003.
This zone change from R-1 (One Family Dwelling) to E (Estate) provides consistent zoning
throughout a large lot single family residential subdivision. With the R-1 zoning in place, lots
would have been created that were "split zoned", having both R-1 and E zoning within one lot. City
policy does not permit split zoning on newly created parcels. The lots proposed within the
subdivision were sized in conformance with the Estate zoning (10,000 square feet or larger). This
zone change satisfies a condition of approval on Tentative Tract 6178 to obtain policy compliance
regarding split zoning.
The Planning Commission heard the requested zone change on April 17, 2003 concurrently with
an application to subdivide the property into residential lots and recommended approval to the City
Council.
Staff conducted an initial study and it was determined that the project would not have a significant
effect on the environment and a Negative Declaration was prepared and posted on March 11,
2003, in accordance with CEQA.
No one spoke in opposition to the proposed zone change at the Planning Commission hearing.
LP :Pit
Admin\6-11-0179
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Consent
ITEM: ~, ~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
May 29, 2003
/ OVED
DEPARTMENT
CITY MANAGER
An ordinance adopting the Negative Declaration and amending Title 17 of the Municipal
Code and Zoning Map No. 124-30 from R-S 2.5A (Residential Suburban-2.5 acres
minimum), E (Estate), A (Agriculture), C-2 (Regional Commercial), and M-2 (General
Manufacturing) to R-1 (One Family Dwelling) zone on 27.91 acres, located generally north
of Hosking Avenue, west of South Union Avenue. (Ward 7)
RECOMMENDATION:
Staff recommends adoption of the Ordinance.
BACKGROUND:
The City Council conducted the first reading of the Ordinance on May 28, 2003.
This zone change would permit the development of single family residential units on the 27+ acre
site. The Planning Commission conducted public hearing(s) on this Zone Change and
recommended City Council approval on March 20, 2003. No one was in opposition to the request
and the applicant agreed to all conditions and mitigation for the project. The City Council approved
the general plan amendment for this site on May 28, 2003, which is compatible with this zone
change.
Staff conducted an initial study and it was determined that the project would not have a significant
effect on the environment. Therefore, a negative declaration was prepared and posted on
February 21,2003, in accordance with CEQA.
MO
Admin\6-11-0002
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Consent
ITEM: ~ ~),
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
May 29, 2003
~//~ROVED
DEPARTMENTH~L~D/---~
An ordinance adopting the Negative Declaration and amending Title 17 of the Municipal
Code and Zoning Map No. 101-25 from RS-5A (Residential Suburban 5 acres minimum) to
E-14,000 (Estate-minimum 14,000 square feet) zone on 4.77 acres, located west of Jewetta
Avenue approximately 250 feet south of Birchhaven Avenue. (Ward 4)
RECOMMENDATION:
Staff recommends adoption of the Ordinance.
BACKGROUND:
The City Council conducted the first reading of the Ordinance on May 28, 2003.
This zone change would permit the development of single family residential units. The Planning
Commission conducted public hearing(s) on this Zone Change and recommended City Council
approval on March 20, 2003. There were some property owners to the north of the project site that
spoke and discussed there concerns with the proposal. Their main opposition/concerns were the
eventual size of the lots for the property and the development of two-story units along the north
side of the site. After discussion the Planning Commission with concurrence from the property
owner of the site, conditioned the approval to have a minimum 14,000 square feet per lot and to
restrict the development of single story houses along the north property line of the site. The
Planning Commission decision had one dissension vote, the vote was because of the single story
restriction. The City Council approved the general plan amendment for this site on May 28, 2003,
which is compatible with this zone change.
Staff conducted an initial study and it was determined that the project would not have a significant
effect on the environment. Therefore, a negative declaration was prepared and posted on
February 15, 2003, in accordance with CEQA.
MO
Admin\6-11-0047
ADMINISTRATIVE REPORT
IMEETING DATE: June 11, 2003
AGENDA SECTION: Consent
ITEM: ~, ;.
TO:
FROM:
DATE:
Honorable Mayor and City Council
Development Services - Planning
May 29, 2003
,///~OVED
DEPARTMENT HE~AD
CITY ATtO R~'~
CITY MANAGER
SUBJECT:
An Ordinance adopting the Negative Declaration and amending Title 17 of the Municipal
Code and Zoning Map No. 123-19 from C-1 (Neighborhood Commercial) to R-1 (One
Family Dwelling) on 11.98 acres and R-1 (One Family Dwelling) to C-2 PCD (Regional
Commercial Planned Commercial Development) on 13.90 acres located at the southeast
corner of Pacheco Road and Buena Vista Road and 13.90 acres located at the northeast
corner of Buena Vista Road and the alignment of Harris Road (ZC 03-0009). (Ward 5)
RECOMMENDATION:
Staff recommends adoption of the Ordinance.
BACKGROUND:
The City Council conducted the first reading of the Ordinance on May 28, 2003. The requested
zone change (ZC) 03-0009) was proposed in conjunction with GPA 03-0009, which the City
Council adopted on May 28, 2003. The City Council also adopted conditions of approval/mitigation
measures which are provided in Exhibit 3 of the ordinance.
This ordinance reflects the general plan amendment in the zoning ordinance.
wc
Admin\6-11-0009
ADMINISTRATIVE
REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Consent Calendar
ITEM: <~,
TO: Honorable Mayor and City Council APPROVED
FROM: Gregory J. Klimko, Finance Director DEPARTMENT HEAD ,~/~
DATE May 19, 2003 CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolution ordering Judicial Foreclosure of Delinquent Assessments in Assessment
District 93-2(Stine/Harris). Ward 6.
RECOMMENDATION: Staff recommends adoption of the resolution.
BACKGROUND: The City of Bakersfield, Limited Obligation Bonds for Stine/Harris Assessment
District 93-2 were issued on April 13, 1994 in the amount of $3,990,000 for funding the
construction of public improvements comprising of sewer lines, water lines, streets and other
incidental costs. These bonds are issued pursuant to the improvement Bond Act of 1915 of the
California Streets and Highways Code.
The City has covenanted to initiate an Administrative Foreclosure for Assessment Districts when
delinquencies near 5% of the annual levy placed on the tax bill to pay the annual principal and
interest on the bonds. This Assessment District is close to the 5% threshold.
Assessment District 93-2(Stine/Harris) Delinquencies are attached.
S: \C OREY\93-2 ADI~HN.DOC
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Consent Calendar
ITEM: 5. k,.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
May 29, 2003
APPROVED
DEPARTMENT HEAD ///~ j
CITY ATTORNEY ,~
CITY MANAGER ~
Resolution adding territory, Area 1-38 (Brimhall, Jenkins SW) to the Consolidated
Maintenance District and confirming the assessments, approving the Public Works
Director's Report and authorizing collection of assessments by the Kern County Tax
Collector. 0Nard 4)
RECOMMENDATION: Staff recommends adoption of the Resolution.
BACKGROUND: On May 28, 2003 the Council adopted Resolution of Intention No. 1301 to add
territory, Area 1-38 (Brimhali, Jenkins SW), to the Consolidated Maintenance District as required by
Section 13.04.021 of the Municipal Code. Inclusion in the Consolidated Maintenance District will provide
for the maintenance of street landscaping for Tentative Tract No. 6139. Area 1-38 is generally bounded
by Brimhall Road on the north, Jenkins Road on the east, a line ¼ mile south of Brimhall Road on the
south and a line 660 feet west of Jenkins Road on the west. This area will be under the streetscape zone
of benefit and will be assigned the appropriate tier level when street landscaping has been installed.
The addition of this territory to the Consolidated Maintenance District is not prohibited by Proposition 218.
The City of Bakersfield has received a letter from the owner of the property described above which waives
the public hearing concerning inclusion in the Consolidated Maintenance District. This allows the City to
expedite the maintenance district process, to satisfy the subdivision requirement. The owner also has
submitted a Proposition 218 ballot indicating his consent to the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent dwelling unit, a
covenant has been drafted and will be supplied to the subdivideddeveloper to be recorded with the
subdivision map. A copy of the covenant is attached for reference.
Lvd
May 27, 2003, 9:54AM
S:\PROJECTS\MAINDIST~ADMINRPT~MD1-38Est03.dot
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Consent Calendar
ITEM: ~. i,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
May 29, 2003
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY~
CITY MANAGER ./'~_ ..
Resolution of Intention No. 1302 to add territory, Area 1-39 (Allen, Merlot) to the
Consolidated Maintenance District and preliminarily adopting, confirming and
approving Public Works Director's Report. (Ward 4).
RECOMMENDATION: Staff recommends adopting the Resolution.
BACKGROUND: A written request has been received by the City Engineer from the owner of Tract No.
6108 to be included into the Consolidated Maintenance District as required by section 13.04.021 of the
Municipal Code. Inclusion in the Consolidated Maintenance District will provide for the maintenance of
median and street landscaping, Area 1-39 is generally bounded by a line 725 feet south of Rosedale
Highway on the north, Allen Road on the east, Dove Creek on the south and a line 520 feet west of Allen
Road on the west. This area will be under the streetscape zone of benefit and will be assigned an
appropriate tier level when landscaping has been installed.
Staff is recommending the new territory be added to the Consolidated Maintenance District at the next City
Council meeting.
The City of Bakersfield has received a letter from the owner of the property described above which waives
the public hearing concerning inclusion in the Consolidated Maintenance District. This allows the City to
expedite the maintenance district process, to satisfy the subdivision requirement. The owner also has
submitted a Proposition 218 ballot indicating his consent to the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent dwelling unit, a
covenant has been drafted and will be supplied to the subdivider/developer to be recorded with the
subdivision map. A copy of the covenant is attached for reference.
Lvd
May 27, 2003, 5:16PM
S:\PROJ ECTS\MAINDIST~ADMINRPT~MD1-39RiO3.dot
MEETING DATE:
ADMINISTRATIVE REPORT
June 11,2003 AGENDA SECTION: Consent
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
May 27, 2003
/~yPROVED
DEPARTMENT H~_~.D~J.
A 'OR.r
CITY MANAGER
DEVELOPMENT PLAN REVIEW - 2100 HEIGHT STREET (PROJECT NO. 03-0252)
Resolution approving Development Plan Review for construction of a 54 unit apartment
complex on a 1.78+ acre site, within an R-3/P.U.D. (Limited Multiple Family
Dwelling/Planned Unit Development) zone district. (Ward 3)
RECOMMENDATION:
Adopt the resolution approving the P.U.D. Development Plan for 2100 Height Street.
BACKGROUND:
The applicant is requesting approval of development plans to allow the construction of an
apartment complex. The site is zoned R-3/PUD (Limited Multiple Family Dwelling/Planned Unit
Development Overlay). The PUD overpay requires that the development plans be approved by the
Planning Commission at a noticed public hearing, and by the City Council. A public hearing by the
City Council is not required unless the Council decides to disapprove the Planning Commission's
recommendation, or add to or change the conditions of the project (BMC 17.52.030 C.,D.).
The project is the construction of nine, six-unit, three-bedroom apartment buildings (54 units) on
1.78 -*- acres.
Conditions of approval contained in the attached resolution incorporate the conditions of approval
for GPA/ZC 02-0853 (approved by the City Council on March 12, 2003), Site plan Review
Conditions and discretionary conditions added at Planning Commission to address ingress and
egress at the site, site landscaping and screening between the site and the adjacent elementary
school.
The Planning Commission unanimously approved this development plan on May 15, 2003 as they
as part of the record. Since the proposal satisfies all required conditions and mitigation, the
Planning Commission has recommended that this development plan be approved.
LP:pjt
Admin\6-'r 1-0252
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Consent
ITEM: ~. I~,
TO:
FROM:
DATE:
Honorable Mayor and City Council
Development Services - Planning
May 27, 2003
~../ROVED
DE.A.TME.T .EA '
CITY MANAGER ~
SUBJECT:
A Resolution of Application proposing proceedings for annexation of uninhabited territory to
the City of Bakersfield property identified as Annexation No. 449 located east of South
Union Avenue, generally between Panama Lane and the Arvin-Edison Canal. (Ward 1)
RECOMMENDATION:
Staff recommends adoption of resolution.
BACKGROUND:
The resolution of application proposes proceedings for annexation of uninhabited territory,
identified as Annexation No. 449 to the City of Bakersfield. The proposed annexation consists
of approximately 7 acres of uninhabited land located east of South Union Avenue, generally
between Panama Lane and the Arvin-Edison Canal.
The property owner of the Budget Inn Motel has consented to annexation and wishes to
receive city services (sewer).
MO:pjt
p:admin\apr\6-11-449
ADMINISTRATIVE REPORT
I MEETING DATE: June 11, 2003 AGENDA SECTION: "Consent Calendar
ITEM: ,~, (2,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Donna L. Kunz, Economic Development Director
May 30, 2003
APPROVED
DEPARTMENT HEAD /~'J'~
CITY ATTORNEY
CITY MANAGER ~
A Resolution of the Council of the City of Bakersfield Authorizing the Requisite City
Personnel to Execute All Documents Required to Access Section 108 Loan Guarantee
Funds of $4.1 Million for Construction and Rehabilitation of Various Public Facilities.
0Nards I and 2)
RECOMMENDATION:
Staff recommends adoption of resolution.
BACKGROUND:
On May 22, 2002, the City Council held a public hearing to obtain public comments regarding submittal of
an application to the Department of Housing and Urban Development (HUD) for a Section 108 loan. The
loan would help pay for the rehabilitation of Jefferson and Martin Luther King park pools ($600,000), and
the construction of a recreational pool and water park ($3,300,000) at the new aquatic facility on 14~
Street. Additionally, funds would be used for a career counseling and training center ($200,000) at
California Avenue and 11t" Street. No public comments were received at the public hearing. On June 12,
2002, City Council authorized staff to submit an application for a $4.1 million loan.
In November, 2002, the City was notified that the application was approved by HUD. Since that time, staff
has been working with HUD to finalize the documents that HUD requires to enable access to the loan
monies. These funds are financed through a biannual national public offering of Section 108 obligations
(bond issue). If requested by the loan applicant, intedm financing between public offerings can be
provided through a HUD-approved private financial institution.
HUD requires the City to execute a loan contract, a promissory note and various other documents by
October 31, 2003, or the Section 108 commitment offer will expire. In addition, the funds must be drawn
down and expended by January 31, 2005. The loan will be repaid with future Community Development
Block Grant (CDBG) entitlements over the next twenty years.
Beginning in fiscal year 04-05, the annual payment will be approximately $327,000. In fiscal year 03-04,
the City will only be required to pay interest. Additionally, HUD requires collateral for the loan, in the event
that CDBG funds are not available. The value of the collateral must equal or exceed 125% of the loan
amount. The City will pledge the real property it owns at 1601 Truxtun Avenue (the real property has
appraised for $5 million) and will execute a deed of trust with the Secretary of HUD as the beneficiary. At
any time additional collateral can be substituted to meet the collateral requirements of HUD. The City will
also pledge its housing rehabilitation loan portfolio of approximately $1.2 million as collateral.
S:~Admins\City Council,S4. I loan docs reso.doc
5/30/2003 9:20 AM
ADMINISTRATIVE REPORT
Page 2
This resolution will authorize various city employees and the Mayor to execute all of the documents that
HUD requires to complete the loan process for interim and permanent financing. Once HUD receives and
approves the documents, the City can begin drawing down the funds.
S:~Admins\City Council\S4,1 loan docs reso.doc
5/30/20039:20 AM
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Consent Calendar
ITEM: 3. p'
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
May 23, 2003
APPROVED
DEPARTMENT HEAD ~ ~
CITY MANAGER
Subordination Agreement/Consent To Grant Of Pipeline Easement between the City of
Bakersfield and Kern Delta Water District for canal crossing at Macau Street and Kern Delta
Water District Easement. (Ward 7)
RECOMMENDATION: Staff Recommends approval of the agreement.
BACKGROUND:
As part of the development of Tract 6006, located north of McKee Road and east of
Wible Road, the developer is required to relocate a Kern Delta Water District canal.
Prior to the relocation of the canal Kern Delta Water District had superior right of
easement. This agreement allows Kern Delta Water District to maintain their
superior right of easement.
td
May 29, 2003, 10:05AM
G:\GROUPDAT~ADMINRPT~.003\06-11\Subordination Agreement Macau Street.dot
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Consent Calendar
ITEM: <~, 4'
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
May 23, 2003
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
APPROVED
Subordination Agreement/Consent To Grant Of Pipeline Easement between the City of
Bakersfield and Kern Delta Water District for canal crossing at McKee Road and Kern Delta
Water District Easement. (Ward 7)
RECOMMENDATION: Staff Recommends approval of the agreement.
BACKGROUND:
As part of the development of Tract 6006, located north of McKee Road and east of
Wible Road, the developer is required to relocate a Kern Delta Water District canal.
Prior to the relocation of the canal Kern Delta Water District had superior right of
easement. This agreement allows Kern Delta Water District to maintain their
superior right of easement.
td
May 29, 2003.10:07AM
G:\GROUPDAT~ADMINRPT~2003\06-11\Subordination Agreement McKee Road.dot
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD ~/f~
DATE: May 27, 2003 CITY ATTORNEY
CITY MANAGER
SUBJECT:
(1)
(2)
(3)
(4)
(5)
(6)
Tract Maps and Improvement Agreements
Final Map and Improvement Agreements with Castle & Cooke California, Inc. for Tract 6111
Units 1, 2, and 3 located west of Calloway Drive and north of the Cross Valley Canal.
(Ward 4)
Final Map and Improvement Agreements with Castle & Cooke California, Inc. for Tract 6127
Units 1 and 2 located east of Jewetta Avenue and north of the Cross Valley Canal.
(Ward 4)
Final Map and Improvement Agreement with Castle & Cooke California, Inc. for Tract 6128
Units 1, 2, 3, 4, 5, and 6 located east of Jewetta Avenue and north of the Cross Valley
Canal. (Ward 4)
Final Map and Improvement Agreements with Kyle Carter Homes, Inc. for Tract 6019
located south of Olive Drive and west of Riverlakes Drive. (Ward 4)
Final Map and Improvement Agreement with Porter-Robertson Engineering and Surveying,
Inc. for Tract 5518 Phase 2 located south of State Route 178 and east of Miramonte Drive.
(Ward 3)
Final Map and Improvement Agreement with Williams Investment Group for Tract 6108
located west of Allen Road and north of Palm Avenue. (Ward 4)
RECOMMENDATION: Staff Recommends approval of the maps and agreements.
BACKGROUND:
These Agreements are entered into to secure the improvements required for the
Subdivision Map. Such improvements include, but are not limited to streets, sewer,
storm drain, and landscaping on or adjacent to the property being subdivided.
NOTE: THE IMPROVEMENT AGREEMENTS
ARE FILED IN THE CITY CLERK'S OFFICE
FOR REVIEW.
June 3, 2003, 2:07PM
G:\GROUPDAT~ADMINRPT~2003\06-11\MAP AND IMPROVEMENT AGR.dot
ADMINISTRATIVE REPORT
MEETING DATE: June 11,2003 AGENDA SECTION: Consent Calendar
ITEM: ~. $.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 3, 2003
APPROVED
DEPARTMENT HEADCt~
CITY ATTORNEY
CITY MANAGER
Voluntary City-Wide Curbside Recycling Program:
1. Agreement with Smurfit Recycling Company (Smurfit) for Processing of Recyclables. (No
cost. Revenues market-derived but no less than floor price of $10.00 per ton of materials
collected.)
2. Agreement with Metropolitan Recycling Corporation (MRC) for Collection of Recyclables
(Compensation of $63.00 per year ($5.25 per month) for each Subscriber to the Program
within the hauler area).
RECOMMENDATION: Staff recommends approval of agreements.
BACKGROUND: This Administrative Report contains the agreements for processing of
recyclables and collection of recyclables. These two agreements are required for implementing the
City-Wide Program. The Voluntary City-Wide Curbside Recycling Program Report is included in full
in the Reports section of tonight's agenda.
Agreement #1 - Agreement with Smurfit Recycling Company for Processing of Recyclables:
Smurfit will be responsible for sorting and processing the mixed recyclabies collected by city crews.
The agreement will result in net revenue to the city of no less than $10.00 per ton. This revenue
partially offsets the cost of collection.
Agreement #2 - Agreement with Metropolitan Recycling Corporation for Collection of
Recyclables
MRC and the City will jointly implement a voluntary curbside recycling collection program. MRC will
collect specific areas inside the City limits. MRC's compensation for performing this service will be
$5.25 per month ($63.00 per year) for each voluntary subscriber to the Program within their hauling
area. MRC will provide their own equipment and be responsible for processing of material they
collect. The monthly rate may be adjusted in subsequent years due to program costs. The
agreement is valid for a period of 5 years.
June 4, 2003, 11:54AM
G:\GROUPDA'~,DMINRPT~2003~6-1 l\Voluntan/Curbside Recycling Progr&m_Agr6~4-03.doc
ADMINISTRATIVE REPORT
MEETING DATE June 11,2003
AGENDA SECTION: Consent Calendar
ITEM: ~, ~,
TO: Honorable Mayor and City Council ~_._AP_.~ROVED_~/f
FROM: Ron Fraze, Fire Chief DEPARTMENT HEAD ~--~_ ~.~
DATE: May 29, 2003 CITY ATTORNEY
CITY MANAGER
SUBJECT:
Agreement with the Governor's Office of Emergency Services
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
The City of Bakersfield is a participant in the California Master Mutual Aid Plan administered by the State
Office of Emergency Services (OES). However, over the last few years the Bakersfield Fire Department
has gotten very involved in "Strike Teams" and has sent many resources to different emergencies both
state-wide and nationally. During this process we have developed a good working relationship with OES.
Recently we have been approached by the OES Assistant Fire Chief in charge of OES Region 5 with an
opportunity to have one of the State-owned fire engines assigned to the City of Bakersfield. The
assignment of a fire engine comes with a promise from the City that we will staff the engine on a mutual
aid assignment.
The mutual aid assignment is reimbursed if it is on Federal or State land or covered under the local Fire
Management Assistance Grant (FMAG). In rare cases, there is no reimbursement. For example,
considering the many emergencies responded to over the last four (4) years only one incident was not
reimbursed. The cost at most, would be an un-reimbursed assignment that could last for a maximum of
twenty-one (21) days. The event of this is unlikely and has yet to ever happen.
The benefit to the Bakersfield Fire Department and the City would be the free use of a fire engine. This
would be a new fire engine (green in color) that the Bakersfield Fire Department could use as their own.
The City is responsible for minor maintenance; however repairs (less a small deductible) are paid by OES.
I believe this is a good opportunity to increase our City's involvement in the California Master Mutual Aid
Plan.
June 3, 2003, 12:07PM
C:\Documents and Settmgs\rfraze. BAKERSFIELD\Local Settings\Temp\OES.doc
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Alan Christensen, Assistant City Manager
June 2, 2003
APPROVED
DEPARTMENT HEAD
CITY ATrORNEY
ClTY MANAGER
Amendment No. 1 to Agreement No. 02-099 with Versaterm, Inc.
RECOMMENDATION:
Staff recommends approval of the amendment.
BACKGROUND:
In 2002, the City entered into an agreement with Versaterm for software to support the Police
Department's Computer Aided Dispatch (CAD). The Versaterm software currently uses Oracle as a
database. However, most other police agencies using Versaterm employ IBM's Informix database
software instead of Oracle. Versaterm software is compatible with either database, but City staff and
Versaterm now recommend using the Informix database instead of the Oracle database.
The advantage to the City of using IBM's Informix database is twofold: 1) IBM - Informix software licenses
are roughly half the price of Oracle licenses, so the City would save significantly for licenses paid for from
the Police Department budget and on future maintenance costs, which are based on a percentage of that
cost. The savings will come later this year when reduced maintenance charges on the IBM - Informix
software is billed to the City; and 2) Versaterm is better able to support the Police Department in an
Informix environment as that is the system used by the great majority of their customers.
Versaterm, the Information Technology Director, and the Police Department all agree that the change to
Informix is the best course of action for the City and would result in cost savings and improved support.
Versaterm has offered to convert the Police Department data currently running on Oracle to the Informix
database platform at no cost to the City. The amendment to the agreement only provides for that
conversion work to be done by Versaterm at no cost and software support costs for Versaterm software be
shifted to the IBM informix edition.
June 3, 2003, 11:26AM
S:~Admin Rpts~003\VersaterrnAmdl 061103.doc
AC:al
Page 1
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Consent
ITEM: 8, ¥,
TO:
FROM:
SUBJECT:
Honorable Mayor and City Council
Development Services - Building
Agreement with Naffa International for
(All Wards)
//~~OVED
DEPARTMENT HIF.~).~./ .
C ITYA TT ORNE .~/~
CITY MANAGER" Y¢/~,
~lan checking commercial/residential plans.
RECOMMENDATION:
Staff recommends approval of agreement.
BACKGROUND:
With the increased building activity, there ~s an increase in commercial/residential plans to be
checked. In order to maintain minimum service levels during this period of increased activity,
requests for proposals were sent to several plan check consulting firms. Seven submitted
proposals for consideration and one was non responsive. Based upon qualifications and costs, it is
recommended the contract be awarded to Naffa International.
Results:
Percent of Plan
Firm Checking Fees Location
1. Naffa International 70% Fresno
2. California Code Check 65-70% San Luis Obispo
3. CSG 70% Costa Mesa
4. CMA Associates 75% Fresno
5. LP2 Associates 80% Pleasanton
6. Frank Cantelmi 85% Bakersfield
MAD
P:\Building\Naffa Agenda Item.doc
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Consent Calendar
ITEM: ,~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
May 29, 2003
DEPARTMENT HEAD AI/~')ROVED
CITY MANAGER
Accept bid to award project to MGE Underground Inc. in the amount of $134,299.50 for the
Installation of Traffic Signal Interconnect on Gosford Road (Ward 5).
RECOMMENDATION: Staff recommends acceptance of Iow bid and award of contract.
BACKGROUND: This project will install traffic signal interconnect conduit and wiring along Gosford
Road between White Lane and Stockdale Highway. With this new interconnect installed, the traffic signal
timing along Gosford Road can be optimized to improve traffic flow and reduce waiting times. Emergency
vehicle response time should also improve along this street.
The traffic ~ignal interconnect project will be funded predominantly by federal dollars (88.53%), with the
local match of 11.47% coming from the Gas Tax Fund. The Engineer's Estimate for this project is
$175,000.
Four (4) acceptable bids were received on Tuesday, April 22, 2003, as listed below:
MGE Underground Inc..
P.O. Box 4189
Paso Robles, CA 93447
In the amount of
$134,299.5O
A-C Electric Company
P.O. Box 1834
Bakersfield, CA 93303 (City)
In the amount of
$141,805.00
Loop Electric
1516 E 19th Street
Bakersfield, CA 93305 (City)
In the amount of
$154,925.00
Pro Tech Engineering Corporation
6312 E Santa Ana Canyon Road #345
Anaheim, CA 92807 (Out of town)
In the amount of
$186,300.00
May 29, 2003, 1:32PM
G:\G ROU P DA~ADMIN R PT'~2003~06-1 l~Admin_Rpt_Gosfordlnter.doc
ADMINISTRATIVE REPORT
MEETING DATE: June 11,2003
AGENDA SECTION: Consent Calendar
TEM: ~, ~,
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
May 30, 2003
APPROVED
DEPARTMENT HEAD _ _//~.,~
CITY A TTORN F~'~
CITY MANAGER
SUBJECT:
Accept bid to award annual contract to Gilliam & Sons, Incorporated, not to exceed
$320,000.00, for earthmoving and hauling.
RECOMMENDATION: Staff recommends acceptance of bid and award of contract.
BACKGROUND: This type contract has been used for over ten (10) years by various departments when
earthwork requires heavy duty scrapers, loaders, and dump trucks, with and without operators. Bid
packages were sent to eleven (11) vendors and the project was advertised in The Bakersfield Californian.
Two (2) complete bids were received on May 9, 2003. The Iow bid was provided by Gilliam & Sons,
Incorporated.
Purchasing Division
DW:Ijm
P:~ADMIN~2003 ADMIN\C03_0611 _B_AC Earthmoving & Hauling.doc
May 30, 2003, 10:54AM
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Consent Calendar
ITEM: 6. 9'
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
May 30, 2003
APPROVED
SUBJECT:
Accept bid to award annual contracts to Target Specialty Products, Wilbur-Ellis Company,
and Univar USA, Incorporated, not to exceed $158,000.00, for chemical insecticides and
herbicides for the Parks and Water Resources departments.
RECOMMENDATION: Staff recommends acceptance of bids and award of contracts.
BACKGROUND: These contracts will be used by the Parks and Water Resources departments for
control of insects and weeds on City property. City department personnel estimate the quantities and
types of chemicals that may be required for the upcoming year. Actual quantities are not known until the
need arises.
Three (3) bids were received. Unit prices were compared to determine the Iow bidders, and the City can
best be served by splitting the award among three (3) contracts.
Purchasing Division
DW:ljm
P:~ADMIN~003 ADMIN\C03_061 I_C_AC Chemicals-Insecticides-Herbicides.doc
May 30, 2003, 8:47AM
ADMINISTRATIVE REPORT
IMEETING DATE: June 11,2003
AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
May 29, 2003
APPROVED
DEPARTMENT HEAD
CITY MANAGER
SUBJECT: Reject all bids to resurface Jefferson Park Tennis and Basketball Courts. (Ward 2)
RECOMMENDATION: Staff recommends rejection of all bids.
BACKGROUND: Three (3) bids were received May 7, 2003, however, none met the requirements of the
project. Staff recommends the bids be rejected, and the project readvertised.
Purchasing Division
DW:Ijm
P:~,DMIN~003 ADMIN\C03_061 l_A_Jefferson Park Resurface REJECT BIDS.doc
June 3, 2003, 4:10PM
RE VISION
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Consent Calendar
IITEM: ~. ~.,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
May 27, 2003
/~PROVED
DEPARTMENT HEAD
CITY ATrORNEY ~-~
CITY MANAGER.
Rebate from California Energy Commission for "Cool Roof" at Police Department ($2,460).
RECOMMENDATION: Staff recommends acceptance of rebate check.
BACKGROUND: In December 2002, the roof on the main portion of the Police Department Building was
replaced. In an effort to install the best possible roof and help conserve energy, a qualified "Cool Roof"
was specified and installed. General Services applied for a rebate from the California Energy Commission
under the guidelines developed under the "Cool Roof" rebate program. The Sacramento Tree Foundation
is the administrator of this program. After reviewing our application, materials list, and installation, the
Foundation approved a rebate of $2,460.
(Typist's Initials lower case)
May 27, 2003, 3:47PM
G:\GROUPDA3"~ADMINRP~2003\06-11\Cool Roof Rebate Check Admin.doc
ADMINISTRATIVE REPORT
MEETING DATE June 11, 2003
AGENDA SECTION: Consent Calendar
ITEM: ~. b~j.
TO:
FROM:
DATE;
SUBJECT:
Honorable Mayor and City Council
Ron Fraze, Fire Chief
May 29, 2003
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY '
CITY MANAGER
Appropriate $306,000 from Office of Emergency Services to the General Fund Fire
Department Operating Budget for overtime costs incurred at mutual aid assignments.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
The Bakersfield Fire Department was involved in numerous Strike Teams in the summer of 2002. The
total amount to be reimbursed from Office of Emergency Services will be $427,561.42. Of this amount.
$306,000 will be appropriated to the Fire Department to reimburse actual overtime costs. The remainder
will remain as General Fund Revenue.
The majority of this reimbursement is for the McNally Fire - $383,000. Other fires attended were Copper,
Inyo cbmplex, Williams, Wildwood, Curve and Boreal.
sc
May 29, 2003, 12:36PM
S:\SUSAN~Admin Report Word~ADMINFORM.dot
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003 AGENDA SECTION: Hearings
ITEM: ~, CL.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 3, 2003
AP~r/'/~ED
DEPARTMENTHEAD
CITY ATTORNEY ~
ClTY MANAGER
Public hearing to consider residential refuse rate increases for fiscal year 2003/04 (2.5%
proposed rate increase). (All Wards)
RECOMMENDATION: Staff recommends adopting the Resolution.
BACKGROUND: State law requires new fees and charges as well as increases in existing fees and
charges be adopted by ordinance or resolution following a public hearing. A notice of the proposed rate
increase and the public hearing was mailed to each of the property owners in the City.
Two refuse service collection rates are proposed to be increased in this hearing: Single Family dwelling
and Multiple Family dwelling (up to four units) refuse service. The single family rate is proposed to be
increased from $144 per unit to $147.60 per unit per year (an increase of 2.5%). The multi-family rate is
proposed to be increased from $130.32 per unit per year to $133.58 per unit per year. The increase
covers inflation and operating cost increases in contracts with our haulers, maintenance costs,
and costs for greenwaste carts and recycling equipment to meet the state recycling mandates.
The last refuse rate adjustment was two years ago.
According to Proposition 218, if written protests against the proposed fee are presented by a majority of
the identified parcels, the City shall not charge the annual proposed fee. If written protests against the
proposed fee are not presented by a majority of the identified parcels, the City Council may adopt the
proposed fee.
The proposed fees would become effective July 1,2003.
PW_Solid Waste
June 3, 2003, 4:35PM
G:\GROUPDAT~ADMINRP3~2003~06-11\Residential Refuse Hearing.doc
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003 AGENDA SECTION: Hearings
ITEM: q. b.
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: April 4, 2003 CITY ATTORNEY .~ ~"~
CITY MANAGER
SUBJECT:
Public hearing to consider commercial refuse rate increase for fiscal year 2003/04 (2.5%
proposed rate increase). (All Wards)
RECOMMENDATION:
Staff recommends adoption of Resolution.
BACKGROUND:
State law requires new fees and charges as well as increases in existing fees and charges be adopted by
ordinance or resolution following a public hearing. Pursuant to Chapter 8.32 of the Bakersfield Municipal
Code, it is the intent of the City Council to require the ascertainment and recovery of costs reasonably
incurred from fees and charges levied. This public hearing provides the mechanism for ensuring that fees
adopted by the City for services rendered do not exceed the reasonable estimated cost for providing the
services for which the fees are charged.
The last refuse rate adjustment was two years ago. Commercial Solid Waste rates for FY 2003-04, reflect
a 2.5% increase in rates for the various services. This increase covers cost-of-living adjustments included
in contracts with haulers, maintenance costs, and costs for street sweeping and commercial wood waste
recycling.
The proposed fees would become effective July 1, 2003,
May 23, 2003, 9:02AM
S:\FILING\100 ADMiN\Financial\Budget\FY 03-04~Admin Rpt_CommerciaLdoc
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Hearings
ITEM: q. ~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 3, 2003
DEPARTMENT HEAD
ClTY ATTORNEY
CITY MANAGER
.APPROVED
.
Protest hearing as required by Resolution of Intention No. 1297 regarding the street
landscaping assessments for the Consolidated Maintenance District.
Resolution approving and adopting the Public Works Director's report for the
Consolidated Maintenance District and the 2003-2004 budget, confirming the street
landscaping assessments and authorizing collection of assessments by the Kern
County Tax Collector. (No increase in rates) (All wards)
RECOMMENDATION Staff recommends overriding protests and adopting the Resolution.
BACKGROUND: The City Council approved Resolution of Intention No. 1297 on May 14, 2003,
preliminarily adopting, confirming and approving the Public Works Director's Report and the 2003-2004
street landscaping budget for the Consolidated Maintenance District. This Resolution also set the protest
hearing date for June 11, 2003. Approximately 28,700 notices were sent out with street landscaping
assessments.
Street landscaping assessment rates were not increased for the 2003-2004 fiscal year.
Assessment rates have not been increased since 1996.
This hearing is to hear protests only on the following: the fairness of the benefit formula, the zone
of benefit including tier level, the amount of the street landscaping assessment on any parcel of
property to be assessed and the reservation by the City of right to elect whether to proceed to
perform work by City forces or by private contractor.
2. This Resolution confirms the 2003-2004 Consolidated Maintenance District street landscaping
assessments and authorizes collection of the assessments by the Kern County Tax Collector.
Resolution of Intention No. 1297 is on file in the City Clerk's office.
Lvd
June 3, 2003, 4:29PM
G:\G ROUPDAT~AOMIN RP'r~o03~06.1 l\CMD03HrgSt.doc
ADMINISTRATIVE REPORT
MEETING DATE: June 11,2003
AGENDA SECTION: Hearings
ITEM: q, (~,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 3, 2003
DEPARTMENT HEAD
ClTY ATTORNEY
ClTY MANAGER
A,/P,~OVED
Protest hearing as required by Resolution of Intention No. 1298 regarding the park
landscaping assessments for the Consolidated Maintenance District.
Resolution approving and adopting the Public Works Director's report for the
Consolidated Maintenance District and the 2003-2004 budget, confirming the park
landscaping assessments and authorizing collection of assessments by the Kern
County Tax Collector. (No increase in rates) (All wards)
RECOMMENDATION
Staff recommends overriding protests and adopting the Resolution.
BACKGROUND: The City Council approved Resolution of Intention No. 1298 on May 14, 2003,
preliminarily adopting, confirming and approving the Public Works Director's Report and the 2003-2004
park landscaping budget for the Consolidated Maintenance District. This Resolution also set the protest
hearing date for June 11, 2003. Approximately 15,150 notices were sent out with park landscaping
assessments.
Park landscaping assessment rates were not increased for the 2003-2004 fiscal year. Assessment
rates have not been increased since 1996.
This hearing is to hear protests only on the following: the fairness of the benefit formula, the zone
of benefit including tier level, the amount of the park landscaping assessment on any parcel of
property to be assessed and the reservation by the City of right to elect whether to proceed to
perform work by City forces or by private contractor.
This Resolution confirms the 2003-2004 Consolidated Maintenance District park landscaping
assessments and authorizes collection of the assessments by the Kern County Tax Collector.
Resolution of Intention No. 1298 is on file in the City Clerk's office.
Lvd
June 3, 2003, 4:20PM
G:\G ROU PDAT~A DMIN R pT~2003~06-1 l\CMD03HrgPk,doc
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
AGENDA SECTION: Hearings
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
May 29, 2003
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
.7~¥~OVED
Traffic Signal Maintenance Districts.
1. Protest hearing as required by Resolution of Intention No. 1299 regarding the
assessments for eight (8) Traffic Signal Maintenance Districts.
2. Resolution approving and adopting the Public Works Director's report for eight Traffic
Signal Maintenance Districts and the 2003-2004 budgets, confirming the assessments and
authorizing collection of assessments by the Kern County Tax Collector. (Wards 1, 3, 4
and 5)
RECOMMENDATION
Staff recommends overriding protests and adopting the Resolution.
BACKGROUND: The City Council approved Resolution of Intention No. 1299 on May 14, 2003,
preliminarily adopting, confirming and approving the Public Works Director's Report and the 2003-2004
budgets for the Traffic Signal Maintenance Districts. This Resolution also set the protest hearing date for
June 11, 2003. Traffic signal assessment rates were not increased for the 2003-2004 fiscal year. Fifty
nine (59) notices were sent out.
1. This hearing is to hear protests only on the following: the fairness of the benefit formula, the amount of
the assessment on any parcel of property to be assessed and the reservation by the City of right to elect
whether to proceed to perform work by City forces or by private contractor.
2. This Resolution confirms the 2003-2004 Traffic Signal Maintenance District assessments and
authorizes collection of the assessments by the Kern County Tax Collector.
Resolution of Intention No. 1299 is on file in the City Clerk's office.
Lvd
May 28, 2003, 5:32PM
S:~PROJECTS\MAIN DIST~TRAFSIG~Admin\TS03HrgAII,dot
ADMINISTRATIVE REPORT
MEETING DATE: June 11,2003
AGENDA SECTION: HEARINGS
ITEM: q, ~c-.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Donna L. Kunz, Economic Development Director
June 4, 2003
DEPARTMENT HEAD
CITY A'I-I'ORNEY
CITY MANAGER
APPROVED
Consideration of a Disposition and Development Agreement with Parkview Cottages, LLC
and Parkview Builders, LLC, to carry out the purposes of the Redevelopment Project, for
property bounded by 23rd Street on the north, "R" Street on the west, Kern Island Canal on
the east and 21st Street on the south.
RECOMMENDATION:
Staff recommends conducting the hearing and adopting the resolution by a 2/3 vote.
BACKGROUND:
This is an important redevelopment urban housing project for the City of Bakersfield and our downtown·
There is great interest from the community in affordable quality downtown housing and a waiting list of
potential buyers is established. Councilmember Benham has strongly supported this housing concept and
it was envisioned by the community in the Downtown Charrette and in Vision 2020. The families
purchasing these homes will be within walking and bicycle distance to many of our major government,
education, civic, retail and entertainment features downtown. Construction is expected to begin this
summer.
In September 2002, the Agency authorized the acquisition of approximately 7.5 acres north of Central
Park for the purpose of encouraging the development of quality affordable single family housing in the
downtown. Staff prepared a Request for Proposal and received two housing proposals. Staff selected the
proposal provided by Mr. Greg Petrini based on experience, quality of product, financial capacity and
lesser amount of financial assistance requested from the Agency. Staff has been negotiating a
development agreement with Mr. Greg Petrini, for the development and construction of 74 urban
craftsmen style homes on this parcel. Staff has also obtained the proper zoning and Planned Urban
Development entitlements required for this housing development during the negotiations. The negotiated
terms detailed in the attached Summary Report were the result of the project financial economics and the
project quality standards. The Redevelopment Agency approved the Disposition and Development
Agreement on June 9, 2003. Below are the key deal points of the agreement:
Mr. Petrini formed two entities for this project; Parkview Cottages, LLC and Parkview Builders, LLC.
These two entities will be responsible for the development, construction and sale of 74 new homes
proposed for this site.:
S:~Admins\City Council\Parkview cottages.doc
6/4/2003 9:14 AM
ADMINISTRATIVE REPORT Page 2
> Mr. Petdni formed two entities which are; Park view Cottages, LLC and Parkview Builders,
LLC. Both entities will be parties to the agreement with the Redevelopment Agency,
The Redevelopment Agency will convey the 7.5 acre site to the developer by July 15, 2003
for $1.00 (value established by reuse appraisal).
The developer will construct and sell 74 urban two stow cottage homes ranging in size from
1300 square feet to 1700 square feet on 2000 square foot urban lots.
35 of the new homes will be reserved for families whose incomes do not exceed 80% of
median income and the balance will be reserved for families whose incomes do not exceed
120% of median income.
The project will include extensive landscaping, hedges and a park area with a water
feature. The development will require a "Homeowner Association" to assure continued
maintenance of the residential community.
The developer will post the required performance bonds and provide evidence of
construction financing prior to the conveyance of the property. The developer assumes all
responsibility for construction and sale of the homes.
The project could generate approximately $3.8 million dollars of net tax increment to the
Agency's Old Town Kern Redevelopment Project Area over the next 30 years. This value
is based on a modes 2% annuat inflation factor.
Under Redevelopment Law, Health and Safety Code Section 33433, whenever an agency disposes of
property acquired directly or indirectly with tax increment funds, the agency must sell the property for not
less than the fair market value at its highest and best use in accordance with the redevelopment plan, or at
a price not less than the fair reuse of the proposed use and with the covenants, conditions and
development costs authorized by the sale.
A summary report in the format required by Section 33433 has been attached that reflects that the
Agency's sales price of $1.00 for the property is not less than the fair reuse value for the proposed use
and with the required covenants and restrictions..
The development agreement calls for the Agency to sell the land to the developer for $1.00. This value is
outlined in the attached project financial "Summary Report" and validated in the enclosed reuse appraisal
that is based on the proposed use. Staff recommends approval of the Disposition and Development
Agreement with Parkview Cottages, LLC and Parkview Builders, LLC.
S:~Admins\City Council\Parkview cottages.doc
6/4/20039:14 A M
ADMINISTRATIVE
REPORT
MEETING DATE: June 11, 2003
IAGENDA SECTION: Hearing
ITEM: ~' 9'
TO: Honorable Mayor and City Council APPROVED
FROM: John W. Stinson, Assistant City Manager DEPARTMENT HEAD ~
DATE: June 11,2003 CITY ATTORNEY ~
CITY MANAGER
SUBJECT:
Public Hearing for the FY 2003-04 Operating, Bakersfield Redevelopment Agency and
Capital Improvement Program Budgets.
RECOMMENDATION:
Staff recommends Council hear public testimony.
BACKGROUND:
Each year a public hearing is required to receive public comment prior to adoption of the budget. The FY
2003-04 Operating Budget is proposed at $324,132,509 which includes a $289,118,128 Operating Budget, a
$7,509,781 Bakersfield Redevelopment Agency Budget and a $27,504,600 Capital Improvement Budget.
Final adoption of the budget is scheduled for June 25, 2003.
Prior to this public hearing, individual department budget presentations were made to the Coundl on May 14,
2003, May 19, 2003, May 28, 2003, June 2, 2003 and June 11,2003. Responses to Coundl budget questions
resulting from the budget presentations were forwarded to each Council member.
DWH:jp
6/3/2003 7:55 AM
S:\03-O4Budpro\OpClPBRABudget Hearings 061103.doc
ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2003
IAGENDA SECTION: Reports
ITEM: ~0. £~.
TO: Honorable Mayor and City Council APPROVED
FROM: John W. Stinson, Assistant City Manager DEPARTMENT HEAD
DATE: June 5, 2003 CITY ATI'ORNEY
CITY MANAGER
SUBJECT:
Ambulance Rate Review:
1. Ambulance Rate Modification Study update.
2. Consideration of Emergency Ordinance amending Bakersfield Municipal Code section
5.10.120 related to Ambulance Service Charges.
3. Continuance of ambulance rate review effective date.
RECOMMENDATION: Staff recommends Council determination.
BACKGROUND:
At the April 30~h Council meeting the City retained the consulting firm of Health Analytics to perform a
rate modification study to analyze the rate increase requested by Hall Ambulance Co. It was staff's
intent to have the consultant present the report at the June 11th Council meeting for Council review and
comment and to provide for further discussion and potential action on the proposed rates at the June
25th Council meeting.
Health Analytics has been working with Hall Ambulance Company representatives to complete the
study over the past 30 days. While the required information has been exchanged between Hall
Ambulance and the consultant, the work to complete the study has been delayed due to the time
required by the consultant and Hall Ambulance to access, review and confirm the large volume of
information needed for the study and to clarify technical data and information to make sure there are no
misunderstandings and to perform the required analysis. The consultant has indicated that the study is
progressing but may not be completely finished for the June 11th Council meeting. In the event the
completed study is not available, portions of the study which are expected to be completed such as the
ambulance rate survey information and information such as the impact of Medicare rate changes on
ambulance rates would be presented to the Council at this meeting by the consultant. Should the
complete Ambulance Rate Study not be available the remaining portion of the Study would be
presented at the June 25th Council meeting.
Because the study has been delayed, staff has received a request from Hall Ambulance to extend the
ambulance rate review period beyond the 90 days provided in the Municipal Code to provide adequate
review time of the study by Hall, City staff and the City Council. In order to extend the review period the
Council would need to amend the Municipal Code.
ADMINISTRATIVE REPORT
Staff has prepared an emergency ordinance which would provide authority for the City Council to
determine that should the Ambulance Rate Modification Study be delayed due to unforeseen
circumstances and upon a request by the ambulance provider(s) the Council may continue the effective
date of the schedule of ambulance service charges in order to receive and review the completed
Ambulance Rate Modification Study.
In accordance with Section 23 of the Charter of the City of Bakersfield, a two-thirds affirmative vote of
the City Council (5 affirmative votes) is required to enact this ordinance as an emergency ordinance.
In the event the Council adopts the emergency ordinance which provides the ability to continue the
effective date for the rate review, item three above may be considered, to extend the effective date
beyond June 30th.