HomeMy WebLinkAboutRES NO 136-03 136-03
RESOLUTION NO.
RESOLUTION APROVING THE DESTRUCTION OF
CERTAIN OBSOLETE CITY RECORDS, DOCUMENTS,
INSTRUMENTS, BOOKS AND PAPERS, PURSUANT TO
SECTION 34090 ET SEQ. OF THE GOVERNMENT CODE
OF THE STATE OF CALIFORNIA (PUBLIC WORKS
DEPARTMENT)
WHEREAS, the Public Works Department has a certain records retention
schedule; and
WHEREAS, a request has been made by the Public Works Department for
authority to destroy certain obsolete City records in accordance with its records
retention schedule; and
WHEREAS, said request has been approved by the City Attorney and is in
accordance with the procedures and requirements of the City and Section 34090 et seq.
of the California Government Code.
NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of
Bakersfield, that pursuant to Section 34090 et seq. of the Government Code of the
State of California, approval is hereby granted for the Public Works Department's
destruction of the items listed in Exhibit "A", and upon written approval of the City
Attorney, and for the continued destruction of such listed items in accordance with the
prescribed time periods set forth in the Public Works records retention schedule and
upon written approval of the City Attorney.
.......... oOo ..........
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0RiGINA~
I HEREBY CERTIFY that the foregoing Resolution was passed and
adopted, b,,1yu~_h~ Council of the City of Bakersfield at a regular meeting thereof held on
0 Z003 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
COUNCILMEMBER COUCH, CARSON, BENHAH, MAGGARD, HANSON, SULLIVAN, SA~AGGIO
COUNCILMEMBERi~
COUNClLMEMBER
COUNCILMEMBE
PAMELA A. McCARTHY/)CMC
CITY CLERK and Ex Offib'io Clerk of the
Council of the City of Bakersfield
APPROVED JUL 3 0 ~003
Mayor of the City of Bakersfield
APPROVED as to form
BART J. THILTGEN
City Attorney
G:\GROUPDAT~ADMINRPT~003\07-30~Record Destruction Res.doc
OR~IN,~
EXHIBIT "A"
PUBLIC WORKS DEPARTMENT
DESTRUCTION SCHEDULE
DESTROY RECORDS UP TO AND INCLUDING 6/30/01:
ALL ACCOUNTING AND BUDGET WORKSHEETS
CITIZEN COMPLAINT / RESPONSE FILES
CLAIM VOUCHERS / P,O/S / INVOICES
FIELD OPERATiONS-PRE/POST TRIP BOOKS & TICKETS
FIELD OPERATIONS-ROUTE SCHEDULES
FUEL TICKETS/RECEiPTS
MEMOS / CORRESPONDENCE / READING FILE (INCOMING
& OUTGOING) EXCEPT LANDFILL CORRESPONDENCE
MONTH END REPORTS
PAYROLL HOURS WORKED VERIFICATION REPORT
PERIODICALS
PERSONNEL PAYROLL REQUESTS, SICK LEAVE
ACCRUAL, & VACATION REPORTS
RECEIPT AND DEPOSIT BOOKS
REFUSE AND RECYCLING DAILY SERVICE RECORDS
SAFETY MEETING SIGN-UP SHEETS
SEMINAR HANDOUTS
SENIOR CITIZEN REFUND FORMS
SERVICE REQUEST FORMS - 2ND CART REQUESTS
SERVICE REQUEST FORMS - CART EXCHANGES
SERVICE REQUEST FORMS - CART REPLACEMENTS
SERVICE REQUEST FORMS - COMPLAINTS
SERVICE REQUEST FORMS - NEW SERVICE
SERVICE REQUEST FORMS - RESTARTS
SMOG TESTS
STREET PERMITS
SUBDIVISION CHECK PRINTS
TELEPHONE USAGE RECORDS
TEMPORARY AND FORMER EMPLOYEE FILES
TIME ALLOCATION REPORTS
X X X X X X X X X
X X X X X X X X X
X X X X X X X X X
X X
X
X
X X X X X X X X X
X
X X X X X X X X X
X X X X X X X X X
X X X X X X X X X
X X X X X X X X X
X
X X X X X X X X X
X X X X X X X X X
X
X
X
X
X X
X
X
X
X
X
X X X X X X X X X
X X × X X X X X X
................ ~-- ~-'~ .... x x x x x
X X X
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PUBLIC WORKS DEPARTMENT
DESTRUCTION SCHEDULE
: .............. '~ ~
:: ' ~:::::~I~ItI~B ........ ~!~ ~ ~ ~:::~
DESTROY RECORDS UP TO AND INCLUDING 6/30/98:
AD HOC MINUTES
AGREEMENTS
ALL GREENWASTE FACILITY CORRESPONDENCE
AMENDMENTS
CrP REPORTS
COMMERCIAL &RESIDENTtAL BILLING RECORDS
FEE CALCULATION WORKSHEETS
METRO MEETING MINUTES
MISCELLANEOUS SUPERVISOR REPORTS
PLANT MONITORING RECORDS
PRETRE^TMENT RECORDS
REQUESTS FOR QUALIFICATIONS / PROPOSALS
RESOLUTIONS
SWAC MEETING MINUTES
DESTROY RECORDS UP TO AND INCLUDING 6/30/93:
EMPLOYEE TIME CARDS/SHEETS
EMPLOYEE TIME CLOCK CARDS
STREETS & ALLEYS RESURFACING OR SEALED
SUPERVISOR DIARY
DISADVANTAGED BUSINESS ENTERPRISE RECORDS:
FHWA PROJECTS
BAKERSFIELD MUNICIPAL AIRPORT
X
X X X
X X
X
X
X X X
X X X X
X
X X X X X X X X X
X
X
X X
X X
X X X X X X X X X
X X X X X X X X X
X
X
X
X X
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