HomeMy WebLinkAboutRES NO 135-03 135-03
RESOLUTION NO.
A RESOLUTION APPROViNG THE DESTRUCTION OF
CERTAIN OBSOLETE CITY RECORDS, DOCUMENTS,
INSTRUMENTS, BOOKS AND PAPERS, PURSUANT TO THE
SECTION 34090 ET SEQ. OF THE GOVERNMENT CODE OF
THE STATE OF CALIFORNIA - FINANCE DEPARTMENT.
WHEREAS, a request has been made by the Finance Department for authority to destroy
certain obsolete City records, and a copy of said list of records is attached as Exhibit "A"; and
WHEREAS, such records are more than five (5) years old; and
WHEREAS, said request has been approved by the City Attorney in accordance with the
procedures and requirements of the City and Section 34090 et seq. of the California Government
Code.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield that
pursuant to Section 34090 et. Seq. of the Government code of the State of California, approval is
hereby given to destroy obsolete records listed on said Exhibit "A" upon written approval of the City
Attorney.
.......... O00 ..........
I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the
Council of the City of Bakersfield at a regular meeting thereof held on
JUL 3 0 Z003 , by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
COUNCIL MEMBERBENHAM, CARSON, COUCH, HANSON, MAGGARD, SALVAGGIC
COUNCIL MEMBER ~
COUNCIL MEMBER ~
COUNCIL MEMBER ~
SULLIVAN
APPROVED
JUL 3 0 2003
CITY CLERK and Ex Offi~d,'Clerk of the
Council of the City of Bakersfield
~I~E~ L. HALL
Mayor
APPROVED AS TO FORM:
BART J. THILTGEN
City Attorney
ORtGINAi
EXHIBIT 'A'
The following is a list of documents the Finance Department is proposing to destroy:
Fiscal Year
1997-98
1997-98
ACCOUNTS PAYABLE
Accounts Payable Claim Vouchers & Invoices
Cancelled Accounts Payable Checks
PAYROLL DOCUMENTS
1997 - 98 and Prior Years
1997 - 98 and Prior Years
1997 - 98 and Prior Years
1997 - 98 and Prior Years
1997 - 98 and Prior Years
1997 - 98 and Prior Years
1997 - 98 and Prior Years
Canceled Payroll Checks
Deduction Reports
Deferred Compensation Reports
United States Savings Bond Reports
Accrual Reports
Benefit Registers
ABT Registers
RECEIVABLES
1997-98
1997-98
Final Billings Registers; Aging Schedules & Transaction Reports:
Commercial Refuse, Sewer Surcharge, Residential Refuse, Outside
Sewer, Special Refuse, Airpark, Hazardous Materials, and Other
Miscellaneous Receivables.
Adjustments, Transfers and Refunds.
1997-98
1997-98
1997-98
1997-98
1997-98
1997-98
1997-98
1997-98
TREASURY DOCUMENTS
Report of Monies Collected
Daily Treasurer's Reports
Business License Records
Cash Receipt Books & Records
Investment Confirmations
PURCHASING DOCUMENTS
Purchase Orders - Goldenrod Copy
Armual Contracts
Requisitions
S:\KIMG\GREGORY\CONVERTED FILES\RES - FII,EDESTRUCTION03DOC
BAKERSFIELD
CITY OF BAKERSFIELD
CONSENT OF CITY ATTORNEY
FOR DESTRUCTION OF RECORDS
FINANCE DEPARTMENT
Pursuant to Government Code Section 34090, the records described in Exhibit "A,'
attached hereto, shall be destroyed.
Dated: July 2, 2003
City Attorney for the
City Of Bakersfield
S:\KimG\Forms & Lables\AttnyConsentforDestmction.doc
City of Bakersfield · Finance Department · 1501 Truxtun Avenue
Bakersfield · California ° 93301 ~-- ~
(661) 326-3742 · Fax (661) 326-3760 ° E-mail: finance@ci.bakersfield.ca.usDo[tlOtN^L~