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HomeMy WebLinkAbout01/20/83 MINUTES RAI' I N U T E S BAKERSFIELD REDEVELOPMENT AGENCY S.?ec~al ~,ieeting-January 20, 1983 The Special Meeting: of the Bakersfield Redevelopment Agency was called too~c..~r-r',, by ~r'. B~rton on %hursday, January o ~0, 1983 at 7:00 p.m. i~ ~ . ~ t, City Council Chambers The Secretary calleo the roll as follows: P:E~BERS PRESENT: James J. B~tort Chris Cbristenseu Art Rockoff Veroon Strong John Means ME~qBERS ABSENT: Thomas Payne Donald Zatty STAFF PRESENT: Philip Kelmar, Executive Director Richard Cberhclzer, City Attoc~,ey Richard Russell, Deputy Executive Di7-ector W. D. Higginbotham, Jr., Treasurer J. David Kennon, Economic Develo'oment Coordinator Mr. Oberholzer stated that Mr. Ratty has declared himself as having a conflict of interest and that he will not be present at this meeting or any future meetings of the Redevelopment Agency. PP,~ CEDUP, AJ, PPEREQUISITES 1) Election of Chairman htr. Rockoff no~,'dnated Hr. Bo~ton as Chairman of the Redevelop- ment A?~ency. [dr. Strong moved t_','at the nominations be close'.~. ~YES: Bar~:on, Christensen, U. eans) Rockoff, Strong I',~O Z 3: None /~7, STAiNS: None Action for approval of ~.r. Barton as Chairmzn of the Redevelop- ment ngency. AYES: Christensen, Means, Rockoff, Strong, Barton NOES: None ABSTAINS: V. o7 ~e 2) pilectfon of V~ce-Chnirman r. Stroru~ nominated I.;r. iiockoff as Vice-Chzi-~man of the 2edevelopment Agency. 14r. Christensen moved that the nomit~ations be closed. z'YE',S: barton, Christensen, Hearts, Rockoff, Strong ~4OZE: None ABST/~ INS: .orion for approval of 14r. Xockoff as Vice-Chairman of the Xedevelopment Agency. AYES: Christensen, Means, Rockoff, Strong~ Barton NOF. S: ~or, e A~S'_'ATNS: J oqe 3) Adopt Resolution a-~proving amended Bylaws. Mr. Heans suggested, in te~rrus of oDerat{pfl procedures, that Chairman recognize the speaker. Ur. Ober'r,olzer state(7 th, at there were some iraportant issues incorporated in the Bylaws such as the meeting date of the Agency to be set for t!~e seco~ aud router,: Wednesday of e~c!'~ mot:th at 6:00 1.;.m. which is one l'~ou~~ before the City Council. meetings. ~,~r. ;iockoff stated iz~-'gt '~t would not give sufficient t~r::e for the r,~eetinz, lie s~ gges.ad that the meeting start at 5:00 p.m. !~r. Christensen c~m~eoted that he wo~3id l~ke the meetings to be held on another date, in which Mr. Rockoff explained that it would necessitate taking time from other schedules to fit the meeting in. Mr. Strong questioned staff ss to the usual time frame for the meetings. ~{r. Kelmar stated that the 4ge~cy, ~n the ~ast, has generally met once a month. He explained that if there is in-- creased activity, the frequency of the meetings could be in- creased. He indicated the two meetings a month would be because the further into the project, there become definite time frames for certain actions. He stated that the normal time for Agency meetings is one hour. Mr. Strong clarified that in the order of business Agency statements was not included. Mr. ~cckoff made a motion that the regular meetings be held on the second and fourth Wednesday of each month at 5:00 p.m., and that the order of business include Agency statements to be placed between Bills and correspondence, and Reports of committees. The motion was carried by the following roll call vote. AYES: Christensen, ~esns, Rockoff, Strong, Barton NOES: None ABSTAINS: None blr. i. ieans made a motion to adopt the Resolution RA1-83 approving the amended bylaws, and the Secretary of the Economic Development Department as being the appointed Secretary of the Agency. The motion was carried by the following roll call vote. AYES: Means, Rockoff, Strong, Barton, Christensen NOES: None ABSTAINS: None 4) Approve resolution adopting a Conflict of Interest Code. 2r. ~eans made a motion to approve the resolution adopting a CoDflJct of Interest Code applicable to the members of the Agency pursuant to the Political Reform Act of 1974. The motioD was carried by the following roll call vote. AYES: Barton, Christensen, bleans, ~ockoff, Strong NOES: None ;BSTAINS: None Eecor~m'~end to the City Council rescinding Agency/Council Agreement No. 9(}-68 w'-Jch establls~es a relationship between the Redevelopment Agency and City Council . ~<r. Oberholzer state¢] that this agreement entered into on September 25, 1968 sets no the responsibilities between the two a5e~cies and retains r~ost of the responsibilities of t~e City Council, that is the ~ecision making of the Council, in which the Agency merely carries out the duties of the Council. He stated that this issue will requiz'e Council action. b~INUTES Mr. Means made a motion to approve the minutes of the Special Meeting of December 27, 1~2. AYES: Means, Rockoff, Strong, Barto~, Christensen UOES: None ABSTAINS: None ~ir. Barton asked that the Agency members give recognition to the previous ~aembers of tee Age?~c.? who bav~. spent a great deal of time serving the City as Redevelop)merit Agency members. He suggested that they be given some token of appreciation for their efforcs given no the Agency. He suggested that staff prepare certificates of appreciation to the former Agency members. Mr. Means suggeste~ ~:hat this effort should come from the Coupc~l, that the Mayor coold orep~re a plaque and resolution in recognition of those people ~s Redevelopment Agency members. Mr. Orrin Ericson of Pheonix, Arizona was present and stated that his organization has an interest ih the development of dcwn~own B~kersfie:id. A slide presentation was shown to the Agency members regarding some of the projects that l~[r. Ericson has been involved with. He stated that he plans to present financial and experience information for reference purposes, and he will review a proposed preliminary right to negotiate agreement and suggest any changes to be submitted for the Agency's consideration. Mr. Rockoff questioned the length of their stay when tl"ey return to Bakersfield. Mr. Ericson stated that they would spend the time necessary or required by the Agency. lir. Xelmar gave an oral report regarding the proposed 18th and "K" Street Parking Structure. He stated that the Redevelop- ment Agency had a parking study done by QUAD Co~sultants~ and, at that time, the study indicated the2 there was an apmroximate 1,20C parking space deficie~cy in the downtown. Two of the four quadrants studied by QUAD contained approximately 1,000 of the ],200 parking space deficiency. O~e of the quadrants, which had an approximate 400 markiDg space deficiency, has been addressed with the proposed construction of the parking structure on the Sii1 parking lot. This will eliminate the deficiency in that area. ~r. Keimar stated that the quadrant bounded by Chester Avenue, 17th Street, Truxtun Avenue and "M" Street has a greater i~arking deficiency than the ~uadrant served by the SJ]i lot. !{e further indicated that st~ff has met with property owners ~nd that there is a strong desire on the Dart of the property owners mhd businesses to have sufficient parking. ~r. ~.e]r..a, stated that ~'b~ S~tv '~s trying to Dot some com- ..... rc~ 1 on the bottom of the ~Sth and ':K" p~qrking structure i-~e stateri E[~at t oere bas been ¢~z~ cuss~ons with a potent~al tenant for approximately ]5,000 sq. ft. Mr. Kelmar s~ggested that t~e Agency amend t~e agreement with Conrad Associates to include ~ scope of work which would include the preparation of functional layout schemes including entry, exit designs and parking control. He iodicated this woula be approximately $7,000. Mr. i}~eans made a motion to amend the agreement with Conrad Asscciates to include a scope of work which would be to preoare functional layout sc>ieme~ including ecttry, exit designs add p~rking control. Tkis mot~ion was carried by the following roll call vote: AYES: Rockoff, Strong, Barton, Christensen, MeaDs NOES: None ABSTAINS: None Mr. Kennon gave an oral report regar~ng the proposed General Plan Redevelopment Element. Several reports were sub- mitted to the Agency members which represent the initial draft of studies that have been worked on for the last two years relating to the downtown. Those in working paper form are Land Use, Urban Design and Circulation. He stated that it is recommended that there be a minimum of three workshops to deal with each of the issues. The first workshop will deal with the Overview, the second one dealing with Land Use and Circu- lation, and the third workshop would deal with the planning issues of housing, commercial revitalization, and historic preservation. After the workshops, these issues will be sent to the Planning Commission for their review recommendations to the City Council. During this period, an ElF will be generated. Mr. Rockoff questioned if the construction of the proposed parking structures would have to wait until this process has been completed. Mr. Ken, on stated that the parking structures have been identified in the Plan as a very necessary and worthwhile effort. FINANCIAL Approval of Vouchers - Mr. Rockoff made a motion to approve voucher numbers 135 through 168 totaling $352,4~.11. AYES: Strong, Barton, Christensen, Means, Rockoff NOES: None ABSTAINS: None 1) Acquisition of properties for Landbanking program The Agency has an opportunity to acquire two additional properties for its landbanking program - 2022 "L" Street and 1212-19th Street. Independent appraisals have been obtained the property owners have expressed a willingness to sell. and Mr. ~e]r~ar stated that in light of the landbanking efforts the City has an opportunity to add two additional properties. He stated that the City owns half of the block on 2022 "L" Street end that the property at 1212-19th Street is near the corner of 19th and "M". Mr. Christensen questioned who keeps the accounting books for the Agency. Mr. Kelmar explained that the finance department of the C~ty keeps the records of the Agency which are separate from other City records. He further stated that the landbanking funds were budgeted and that the property on "L" Street is appraised at $180,000 and the property on 19th Street is $105,000. [4r. Strong made a motion to approve acquisition on the property at 2022 "L" Street, Parcel No. 005-471-01, and 1212 19th Street, Parcel No. 005-472-08. Mr. Means stated that there was a need for a summary of the net income and monies available for the Agency in regards to these types of transactions. Mr. Kelmar stated that a cody of the Redevelopment Financial statement a~d b~]get for the A~ency, or a cash flow statement showing sources of ~ncomes and expenses for the six-month period ending will be submitted. Mr. Rockoff requested that there be staff available to answer any questions regarding the [inanc~al statements. The motion was carried by the followiog roll csll vote: AYES: Barton, Christensen, Means, Rockoff, Strong NOES: None ABSTAINS: None 2) Set hearing date for sale of psrking !~arage at 17th and "K" Streets. The City has received an offer to purchase the garage at 17th an~ "K" Streets by individuals who are in the process of acquiring the Bank of America Building. The a~prov~] of the sale requires a joint public hearing of the City Council and Redevelopment Agency. It is ~roposed to set the hearing at 6:00 p.m. on February 2, 1983. Mr. Rockoff commented on the change in the Bylaws for the meeting to be held at 5:00 p.m. Mr. Kelmar stated that because of the nature of the trans- action, it was necessary for staff to advertise the meeting fourteen days in advance, and that certain documents were pre- pared for the public's review. Mr. Rockoff questioned whether there would be any other business at this meeting. Mr. Kelmar stated that maybe one other ite~ would be presented. After further discussion, Mr. Rockoff made a motion to set the hearing date for the sale of the parking garage located at 17th and "K" Streets to be on February 2, 1983 at 6:00 p.m. The motion was carried by the following roll call vote. AYES: Means, Rockoff, Strong, Barton NOES: Christensen ABSTAINS: None 3) Agreement with Clement, Milazzo & Associates The agreement with Conrad & Associates, designers of the park~n~ garage at 18th and Eye Street, provided for them to evaloate the construction bids submitted and serve as the Agency's consultant for administering the project during construction. ~iowever, Conrad has indicated a desire to bid on the project ss well. As a result, it is recommended the Agency engage the firm of Clement, Milazzo & Associstes to review the hid documents and the construct~o~ ~ds sub~itte~. ~{r. Ke]mar stated that originally, when the Agency entered ~nto the agreement with Conrad & Associates for the design of the garage and the Sill lot, it included an item which entailed a review of the bids sobmitted, evaluation, and recommendation. Co~i, g~ that time, state~ that there was a possibility that t~e~ would ~i~ on the project. Mr. Kelmar explained that with C~ad & A~soc~tes bidding on the project, it would be a~- "~opriate no hire Clement, Milazzo & Associates to not only ~view the sobm~ted construction bids~ but also review the .~ ~ ~oc~ments us~d for the construction bidding. ~!r. Rocxo~f made a motion to approve the agreement between q!em~nt, ~il?zzo & ~ssociates and the Redevelopment Agency. The ~p~tion w~s carried by the following roll call vote: AYE:i: Means, Rockoff, Strong, Barton, Christensen ~OES: None ABSTAINS: None 4) Agreement with Millard Archuleta, Ed~y, Paynter Associates In order to insure the proposed ~otel complies with the development stsn~ards conta~neg within the Disposition and De- velopment Agreement, it is recommended the Agency engage the fir? of Millard Archuleta, Eddy, Paynter Associates to review the plans that are submitted at the various development stages. Mr. Christensen questiope: the fee for this ~eview. Mr. Kelmar stated the fee woulF be appro~limately $7,000 to $10,000 for a thorough review. ~ r. :{ockoff questirme:', t'.-e 10% a,]dtt~on to a~n¥ costs Mr. Bob Eddy stated that this 10% is cnstomary within the arc~itectural profession, that this 10% is ad~ed for admini- strative and handling charges, it is not a ~rofit factor. l~ir. F:eans ~nade a motion to approve the agreement with ?'lillard Archuleta, Eddy, Paynter Associates to review the Dlans that are submitted at the vgrious ~evelopment stages of the hotel project. The ~not4on was carried by the following roll call vote: AYES: Rock,off, Strong, Barton, Chr-'stens~n, Mea~s NOES: None ABSTAINS: l~one 5) Lease of Basement ~n American Y~tions] Bank F. ui!ding wii~h American L'ational £ank. A one-year lease for the basement of the AmericaD National Ban:~ building has been negotiaEed~ at a montly rate of ~1 + ~500 w~;-~-~ American ~ational Lank. Ir. L~trong made a r~otion to approve the lease agreement. ~i~l~ Americ~on l~tiona] Lank. The motion was carried by the f~]lowing roll c~ll vote: AYES: Strong, Barton, Christensen, I[eans, Rocko~f ABSTAT~?: ?one 'i"-ta e -~ing no fnrther business to come before tke 71ec'e- w~'i_ol)mer,- /gency, the meeting was adjourne~l at ~{:25 n.~-~. 2ooerta ~. %:afford,~ecretary L~kersfiel? le4evelopment Agency J~:~S J. BP{~zfON, Chsirman ~,~.,.ro~ ,.el< ,~e~,.evelol-l~e~-_ Age icy