HomeMy WebLinkAboutRES NO 153-97RESOLUTION NO. 1 53- 9'7
A RESOLUTION DETERMINING THAT THE RECORDS
MANAGEMENT SYSTEM FOR THE BAKERSFIELD FIRE
DEPARTMENT CANNOT BE REASONABLY OBTAINED
THROUGH USUAL BIDDING PROCEDURES; AND
AUTHORIZING THE FINANCIAL DIRECTOR TO DISPENSE
WITH BIDDING THEREOF, NOT TO EXCEED $125,000;
AND APPROVAL OF AGREEMENT WITH H.T.E., INC., TO
PURCHASE FIRE DEPARTMENT RECORDS
MANAGEMENT SYSTEMS SOFTWARE.
WHEREAS, the Bakersfield Fire Department purchased a Records Management
System nine years ago; and
WHEREAS, the California State Fire Marshal's office requires fire departments to
report all fire incidents and various other information; and
WHEREAS, the current Records Management System is incapable of generating
the reports and records required by the California State Fire Marshal's office; and
WHEREAS, the Bakersfield Fire Department desires to acquire a Records
Management System which will enable it to comply with the State Fire Marshal's
requirements, as well as allow creation of reports to assist the department in tracking
trends, providing planning information and enabling better fire response in emergencies;
and
WHEREAS, the Bakersfield Fire Department also desires the Records Management
System to integrate with the Corel Suite software and the H.T.E., Inc., personnel/payroll
software operating on the City's computer network; and
WHEREAS, after City staff conducted a thorough investigation and study, H.T.E.,
Inc., was found to be the only vendor offering a system that is capable of complying with
the State Fire Marshal's requirements and also integrating with the City's current software
systems; and
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WHEREAS, the Finance Director has determined, and has recommended the
Council find, that the software the Records Management can only be reasonably obtained
from one vendor, H.T.E., Inc., and recommends dispensing with bidding therefor in
accordance with subsection D.1. of Section 3.20.060 of the Bakersfield Municipal Code;
and
WHEREAS, the City will need to acquire hardware, modems and telecommunication
services to enable all fire stations to access the software; and
WHEREAS, the hardware acquisition will be based on the City's bidding process;
and
WHEREAS, because some funds have previously been budgeted for these
purchases, all that is needed to accomplish the purchases is approximately $109,000; and
WHEREAS, staff recommends that Council appropriate $109,000 from the General
Fund to purchase the Records Management System software and requisite hardware.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield
as follows:
1. The above recitals are true and correct and incorporated herein by reference.
2. Said software Records Management System can only be reasonably
obtained from one vendor because this vendor offers the only system that meets the
requirements of the Bakersfield Fire Department.
3. The Finance Director is authorized to dispense with bidding and to negotiate
the purchase of same, not to exceed One Hundred Twenty-Five Thousand Dollars
($'125,000).
4. The Mayor is authorized to execute a contract, as approved by City staff, with
H.T.E., Inc.
5. The Finance Director is authorized to appropriate $109,000 from the General
Fund for the purchase of the Records Management System software and the requisite
hardware.
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I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the
Council of the City of Bakersfield at a regular meeting thereof held on OCT '- 8 1997, by the
following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
COUNCILMEMBER CARSON, DEMOND, SMITH, MCDERMOTT, ROWLES, SULLIVAN, SALVAGGIO
COUNCILMEMBER ~'~ ~')~ ~.
COUNCILMEMBER /~/'~.~) ~
COUNCILMEMBER y ) ~-)1~) ~J ~
CITY CLERK and Ex Offici~/~Clerk of the
Council of the City of BakerSfield
APPROVED OCT 8 1997
BP ICE~~
MAYOR of Bakersfield
APPROVED as to form:
JUDY K. SKOUSEN
City Attorney
Deputy City Attorney
JAN:dlr
--September 25, 1997
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