HomeMy WebLinkAboutRES NO 94-90RESOLUTION NO.
94-90
A RESOLUTION OF THE COUNCIL OF THE CITY OF
BAKERSFIELD APPROVING THE DESTRUCTION OF
CERTAIN OBSOLETE CITY RECORDS, DOCUMENTS,
INSTRUMENTS, BOOKS AND PAPERS, PURSUANT TO
SECTION 34090 ET SEQ. OF THE GOVERNMENT
CODE OF THE STATE OF CALIFORNIA - FINANCE
DEPARTMENT.
Department
and a copy
WHEREAS, a request has been made by the Finance
for authority to destroy certain obsolete City records,
of said list of records is attached as Exhibit "A"; and
old; and
WHEREAS, such records are more than two (2) years
WHEREAS, said request has been approved by the City
Attorney in accordance with the procedures and requirements of the
City and Section 34090 et seq. of the California Government Code.
NOW, THEREFORE, BE IT RESOLVED by the Council of the
City of Bakersfield that pursuant to Section 34090 et seq. of the
Government Code of the State of California, approval is hereby
granted for the destruction of the items listed in the
said Exhibit "A" and upon written approval of the City Attorney,
and for the continued destruction of such listed items after they
become at least two (2) years old, and upon written approval of
the City Attorney.
.......... o0o ..........
ORIGINAL
I HEREBY CERTIFY that the foregoing Resolution was passed
and adopted by the Council of the City of Bakersfield at a regular
meeting thereof held on JUL I 1 1§§0 , by
the following vote:
AYES: COUNCILMEMSERS EDWARDS, DeMOND, SMITH, SRUNNI, PETERSON, McDERMOTr. SALVAGGIO
NOES: COUNCILMEMBERS A/o ~/~-~
ABSENT COUNCILMEMBERS:
ABSTAIN COUNCILMEMSERS' /v
CITY CLERK and Ex Officio Clerk of
Council of the City of Bakersfield
the
APPROVED ',~U]. 1 ! 1990
MAYOR of the City of B~akersfield
APPROVED as to form:
LCM/megi / ,'? /
At t a chme~Tt/ [ /
Exhibit "A" L/
?
Bakersfield
R RES 5
DESTROY.1
7/2/90
The following is a list of the documents the Finance Department would like
to destroy:
Retention
5 years
~ years*
ACCOUNTS PAYABLE
Accounts Payable Claim Vouchers
Cancelled Accounts Payable Checks
10 Years
5 Years
5 Years
5 Years
5 Years
5 Years
~ Years
5 Years
5 Years
5 Years
~ Years
~ years
PAYROLL DOCUMENTS
Time Reports
Earnin{~s Year-to-date
W-2's and W-2P's and 1099's
Current Earnings (per pay period earnings)
Deductions Reports
Deferred Compensation Reports
United States Savings Bond Report
Vacation, Sickleave, Comp. Time, and Holiday Reports
Claim Vouchers
Cancelled Payroll Checks
Manaoement Information Report
Labor Cards
RECEIVABLES
Retention
5 Years*
Years*
Final Billing Register, Aging Schedules, and Unpaid Invoices
from the City's billings: Commercial Refuse, Sewer Surcharge,
Residential Refuse, Outside Sewer, Special Refuse, Airpark,
Hazardous Materials, and Other Miscellaneous Receivables.
Paid invoices from the City's billings: Commercial Refuse,
Sewer 'Surcharge, Residential Refuse, Outside Sewer, Special
Refuse, Airpark, Hazardous Materials, and Other Miscellaneous
Receiw~bles. ~~
5 Years
5 Years
Years*
Years
Years*
Years-past
completion
Years
Years
Years
Years
Years*
Years
Years
Years
Years
REPORTS
Labor and Overhead 28-day Summary
Fuel Usage ~-day Summary
FINANCIAL DOCUMENTS
Annual Street Report
Preliminary Budget
Annual Controllers Report
Federal And State Grants and Entitlements
Report of Monies Collected
TREASURER DIVISION
Daily Treasurer's Report
Business Licenses
Cash Receipt Books
Investment Confirmations
PURCHASING DIVISION
Purchase Orders - Goldenrod copy
Formal Bids
Annual Contracts
ReQuisitions
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