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Home My WebLink AboutBUSINESS PLAN 12/9/1986HAZARDOUS MATERIALS BUSINESS PLAN Section 1 INVENTORY REPORTING iNFORMATION Section 2 EMERGENCY RESPONSE PLANS AND PROCEDURES Section 3 EMPLOYEE TRAINING PAClFIC~BELL. A Pacific Telesis Company STREET Fl!:: BELL (Sic Cc, de 4:::11) FAC:ILITY INFORMATION tut-c. ,:,f B.Isir, ess - Telec¢,mm,Jr, icmti,:,r,s Fa,: i 1 i t'.,' Des ct. i Pt i or,: ADM I N I STRAT I ON CLLC: BKFDCA 12 Addr. ess 19].8 M STREET C i t '.,' BAI:::ERE:F I ELD C o u r, t '-,.' I{ E R N EMERGENCY C:I'~NTACTS ~.- Emcr.¢er~cY Control : I.-:er~t~r. (24 hour.) L,:,cml Fire / -,v i r. o nme r, t~ 1 Office of Tel ~t ( 415 ) -823-7777 Cal 1 911 415-774-7054 Emer-~enc'-,.' '.-];er-vices : C-:00-852-7550 or- 916-427-4341 ** FIELD INFORMATION/CONTACTS ,Job Fur, ctior,: .cilit",' Descr. iPtic, n: Cer, tr. al Office I r~ V e ri t ¢, P 'Y Field C:,:,r, tact: R. R. Per. ez Te 1 4~ (805)-39E-4037 Bui 1 dir,~ War. der,: Ral Ph Per-ez Te 1 4~ ( 805 ) -E ~8-4037 Date 08/18/:-]:6 .210 b F u n ,: t ± ,:, r,: ~ E'mcilit"," De$,zr-iPti,:,n: CENTRAL OFFICE ~ 0 r' '¥' ld C,:,nta,:t: DAVID A. WICHOW'.--;KI Tel ~ (20'?)-734-2706 D,-~ t e 0:.--.: / 2:_--: / S 6 Buildir,~ War'der,: PACIFIC~BELL A Pacific Telesis Company HAZARDOUS MATERIALS BUSINESS PLAN INVENTORY REPORTING INFORMATION The following section contains Facility Information and Hazardous Materials Inventory. Section I PACIFIC~BELL~ A Pacific Telesis Company HAZARDOUS MATERIALS BUSINESS PLAN EMERGENCY RESPONSE PLANS AND PROCEDURES The following section contains Standard Instruction 131 Section 5 -- Emergency Operating Instructions. Section 2 IL'~ PACIFIC BELL ,~ 6136-2 (1.8~) NEVADA BELL Page ! of ! Pages Transmi~el Notice - Revisions Of Instructions ~ File 460.400 San F~ncisco, Instruction No. Title Item Code S.I. 131 EMERGENCY OPERATING INSTRUCTIONS S131 Summary OfPrin~pamChanges- Effective 7-1-86 Standard Instruction 131,,Section 5, is completely revised to reflect the following principle changes and/or additions: o Building Warden's responsibility for initiating the selection of a successor to ensure continuous leadership in the Warden organization {BWO). o Assignment of BWO responsibilities in shared equipment buildings. o Detailed explanation of individual BWO member duties, as well as building occupant responsibilities. o Procedures for responding to: - Noxious fumes or odors - Hazardous material incidents o Building occupant training and documentation process requirements for compliance with General Industry Safety Orders, California Administrative Code, Title 8. Assistant Vice President - Real Estate Management I. E. Chacon Attachments Checklist of Effective Dates Section 5, Table of Contents, Pages 1-6 Main Body, Page 1-102 Reference S.I. 136 SYSTEM INSTRUCTIONS 131 EMPLOYEE OPERATING INSTRUCTIONS SECTION 5 PERSONNEL PROTECTION TABLE OF CONTENTS TITLE OVERVIEW Introduction Purpose BUILDING WARDEN ORGANIZATION What are the Parts of a Building Warden Organization (BWO)? What are the BWO Objectives? Important When is a BWO required? BUILDING WARDEN/ALTERNATE SELECTION How is the Building Warden Selected? Important Transfer of Responsibilities How is the Alternate Selected? BUILDING WARDEN ORGANIZATION RESPONSIBILITIES Building Warden (BW) Responsibilities Alternate's Responsibility OSHA Inspections/Visits Important How is the Floor Warden Selected? Floor Warden Responsibilities Important Hall/Elevator Monitor Responsibilities Stairwell Monitor Responsibilities Searcher Responsibilities "Buddies" Responsibilities Traffic Monitor Responsibilities MANAGEMENT RESPONSIBILITIES (LESS THAN 10 EMPLOYEES AT ANY TIME DURING A SHIFT) When is a Building Warden not required? How is the Manager Selected? Manager's Responsibilities PAGE 1 1 1 2 5 5 5 5 5 6 6 6 6 6 7 7 7 7 8 8 8 8 9 9 9 9 7-1-86 S.I. 131 Section 5 Table of Contents 1 TITLE PAGE REAL ESTATE ~.NAGEMENT RESPONSIBILITIES Assistant Vice President-Real Estate Management District Manager-Property Management Personnel Protection Coordinator (PPC) Building Maintenance Supervisor-Property Management Property Management D~C Mtce Property Development SECURITy RESPONSIBILITIES Security BUILDING OCCUPANT RESPONSIBILITIES Building Occupants EMERGENCY PROCEDURES BOARD Parts of Emergency Procedures Board Example of Floor Diagram Example Building Warden Organization Chart Example Emergency Signals and Procedures Chart Diagram of Emergency Procedures Board How Prepared? Who Does What and When? ALARM SIGNALS Introduction Types of Alarm Signals. Important Which Type in this Building? Important RELOCATION/EVACUATION Introduction Types How and When to Evacuate or Relocate? Procedure 10 10 11 11 12 12 14 14 15 15 16 16 17 18 19 20 21 21 24 24 24 24 24 24 25 25 25 25 25 7-1-86 S.I. 131 Section 5 Table of Contents 2 TITLE FIRE/TAKE COVER DRILLS Purpose When to Conduct Drills #ho shall Participate? Service Related Groups Who Notifies Service Observing? B#O Responsibilities FIRE/TAKE COVER DRILLS - OPERATOR SERVICES PAGE 26 26 26 26 26 26 27 ¸28 Introduction Traffic Operator Automated Call How to Schedule When? Data Base Admin. Position/System Centralized Distributing (TOPS/CACD) Center/Data Base Admin. System (DBAC/DBAS) Centralized Intercept Bureau/Operator Number Identification (CIB/ONI) Steps for Operators to Follow Important FORM CE 1581, FIRE/TAKE COVER DRILL REPORT 28 28 28 28 28 28 28 28 29 3O Purpose Process Diagram of Form CE 1581 30 30 31 RESPONDING TO EMERGENCIES 32 Introduction Rules 32 32 RESPONDING TO FIRE 33 Basic Procedure Detecting Smoke Discovering a Small Fire 33 34 34 RESPONDING TO A HIGH RISE BUILDING FIRE 35 Definition Discovering a High Rise Building Fire 35 35 RESPONDING TO AN EARTHQUAKE OR OTHER STRUCTURAL DAI~,GE '36 Introduction What to do Inside During the Earthquake What to do Inside After the Earthquake What to do Outside During the Earthquake 36 36 38 41 7-1-86 S.I. 131 Section 5 Table of Contents 3 TITLE PAGE RESPONDING TO AN EARTHQUAKE What to do in a Vehicle RESPONDING TO A CIVIL DISTURBANCE Introduction Building Warden Responsibilities Rules Security's Responsibilities Procedure Important RESPONDING TO BOMBS AND BOMB THREATS Introduction Occupant Responsibilities Rule Introduction Receiving a Telephone Bomb Threat (Steps to Follow) Bomb Threat Report Form LF 3967 Supervisor's Responsibilities Security's Responsibilities Security - Steps to Follow Security Identifying the Calling Number Security - Steps to Follow Receiving a Written Bomb Threat Steps to Follow Supervisor's Responsibilities Security Responsibilities : BOMBS AND BOMB THREAT RELOCATION/EVACUATION Who Decides Procedure Rule BOMB SEARCH TECHNIQUES Introduction Important Comment What to Look For .Examples of Suspicious Objects Bomb Search Process Exterior Public Areas Interior Audio Check First Search Sweep Pattern Physical Search Sequence Subsequent Sweep Utility Area Locating a Suspicious Object 7-1-86 S.I. 131 Section 5 Table of Contents 42 42 43 43 43 44 45 45 45 46 46 46 46 47 47 49 50 S1 S1 54 54 56 56 56 57 57 57 58 59 59 59 59 59 59 60 6O 61 61 61 61 62 6~ 62 TITLE PAGE BOMB SEARCH TECHNIQUES (Cont'd) Diagram o£ Exterior Search Pattern Diagram of Public Area Search Pattern Diagram of Audio Check Diagram of First Search Sweep Pattern LETTER AND PACI~AGE BOMB DETECTION Introduction Security's Responsibilities What to Check Rule RESPONDING TO OTHER EMERGENCIES Types of Emergencies Gas Leaks Explosions Water Damage (Floods) Power Failure Noxious Fumes or Odors Abnormal Conditions RESPONDING TO HAZARDOUS MATERIAL INCIDENTS Introduction Iamediate Action Notification Important (Steps to Follow) FIRESAFETY INSPECTION Building Warden Responsibilities PPC Responsibilities Diagram of Form E 5689-PAC Form E 5689-PAC Procedure Form E 5689-PAC Distribution Diagram of Form E 5689-A-PAC Form E 5689-A-PAC What To Report Form E 5689-A-PAC Procedure Form E 5689-A-PAC Distribution 64 64 65 66 67 68 68 68 68 69 7O 70 70 7O 70 7O 71 71 72 72 72 73 73 74 74 74 75 76 85 86 87 87 91 7-1-86 S.I. 131 Section 5 Table of Contents 5 TITLE PAGE METHODS OF PROCEDURE (MOP) BINDER Introduction Purpose Important liho Prepares? Checklist Statement of Purpose Statement of Authority Emergency Telephone Numbers Building Features Documenting Employee Training How Long Company Training Courses Training Documentation Process Other Pertinent Information FIRE EXTINGUISHER Rule Classification Table Help£ul Hints Basic Operation Important Reminder INDEX OF FORI~S CE 1578 CE 1579 CE 1581 E 5689-A-PAC E 5689-PAC LF $967 Building Warden Organization Emergency Signals and Procedures Fire/Take Cover Drill Report Floor/Wall Penetration Inspection Firesa£ety Inspection Report Bomb Threat Report 92 92 92 92 92 92 95 95 96 96 97 97 97 97 99 100 100 100 102 102 102' 102 7-1-86 S.I. 131 Section 5 Table of Contents 6 STANDARD INSTRUCTIONS 131 SECTION 5 COMPLETE REVISION EFFECTIVE 7-1-86 OVERVIEW EMERGENCY OPERATING INSTRUCTIONS PERSONNEL PROTECTION Introduction If there is any doubt about treating a mishap as an emergency, TREAT IT AS AN EMERGENCY AND REPORT IT. Emergency reporting procedures are covered in detail in Section $ of this S.I., however the Emergency Control Center (ECC) can always be contacted for assistance. This instruction allows for a flexible operational response. The best approach will always depend on the kind of emergency and the extent of damage. Purpose This section outlines the uniform protection and emergency procedures for personnel in all Company o~med and leased buildings during: o fire o earthquake o other structural damage o bomb threat o civil disturbance o other emergencies, i.e. water damage, power failure, fumes and odors, etc. o hazardous material incidents 7-1-86 S.I. 131 Sect ion 5 1 BUILDING WARDEN ORGANIIATION What are the Parts of a Building Warden Organization (BWO)? I BUILDING I I'ARDEN [ .......[ ALTERNATES/ I I ASSISTANTS I I I I I FLOOR I 8UOO[ES I ...... I I I WARDENS ALTERNATES I I I I I TRAFFIC J [ALTERNATES[o.I HALL/ELEV [ [ STATR ELLI , What are the BWO Objectives?: The objectives are to: o Provide readiness procedures for the safety of all employees prior to and during an emergency. o Monitor and enforce readiness procedures by conducting - semi-annual drills - monthly firesafetY inspections Important The Building Warden program must be integrated as one of the major elements o-~-f-the on-the-job safety program. When is a BWO required? .I If Building... And If... Then... Has 10 or more emplo- yees at any time during a shift A Building Warden Organization is required Continued on next page 7-1-86 S.I. 131 Section 5 2. BUILDING WARDEN ORGANIZATION (Continued) When is a BWO required? (Cont'd) If Building... And If... Then... Has less than 10 employees at any time during a shift Is leased Pacific Bell is sole occupant Pacific Bell is not sole occupant A Building Warden Organization is not required, however, an appointed manager in each occupant group will be responsible for training their employees on readiness procedures at their location. (See pg g for management responsibilities) All requirements of the Building Warden Organiza- tion shall be implemented o Participate fully in owner's emergency procedures plan, if established, or o Enlist other tenants to develop a plan, or o Establish a plan for the Pacific Bell occupied portion of the building Continued on next page 7-1-86 S.I. 131 Section 5 3 BUILDING WARDEN ORGANIZATION (Continued) - When is a BWO required? (Cont'd) If [ Building... I And If... Then... Is jointly I owned or occupied by AT,T, Pacific[ Telesis Group or its subsidiaries Is jointly occupied by more than one Department Is a shared equipment building Network/ Switching is not the largest occupant One plan will be established and administered by the Company owning or having majority ownership of the building One plan will be established and administered by the largest occupant group regardless of functional res- ponsibility The occupant group, present in the building the majority of time, will assume Building Warden responsibilities. Exception: Switching will · aSsume responsi- bility for remote locations. Continued on next page 7-1-86 S.I. 131 Section 5 4 BUILDING WARDEN/ALTERNATE SELECTION How is the Building Warden Selected? The Building Warden is a manager selected by and within the department having the largest occupancy. NOTE: The Vice-President - Support Services is responsible for designating the largest occupant. RULE: In major multi-tenant buildings the Building Warden should be at least a Second Level Manager. The PPC can be consulted to determine if a location is considered a major multi-tenant building. Important Transfer of Responsibili- ties This is'an IMPORTANT RESPONSIBILITY and the selection should be carefully made. Rotation of the Building Warden should be minimized to allow for the development of skills and expertise to carry out the responsibilities. Both the Building Warden and alternate should be managers. with limited time away from the building. In the event a Building Warden is reassigned, the alternate will assume title and duties of the Building Warden. Should both Building Warden and alternate be relieved of their duties, the BUilding Warden shall arrange for the timely selection of a new Building Warden within the department having the largest occupancy. NOTE: PPC-shall be notified immediately of new Building Warden/Alternate selections. How is the Alternate Selected? The alternate is selected by the Building Warden within his/her department. RULES: o In major buildings more than one alternate should be selected. O An alternate should be selected for each working shift with 10 or more employees. 7-1-86 S.I. 131 Section 5 S BUILDING WARDEN ORGANIZATION RESPONSIBILITIES Building Warden (BW) Responsibi- lities Building Warden is responsible for: o Establishing and training Building Warden Organization. o Implementing the Emergency Procedure Plan. o Occupant emergency preparedness. o Reviewing Planning Engineering Sketch (PES). o Establishing and maintaining Emergency Procedures Board. o Developing and maintaining emergency Methods of Procedure (MOP) binder. o Retaining record of BWO and occupant training in Methods of Procedure (MOP) binder. o Scheduling and conducting semi-annual fire and take-cover drills and recording drill results on Form CE 1581, Fire and Take-Cover Drill Report. o Conducting monthly firesafety and floor/wall penetration inspections using Form E 5689- PAC and E 5689-A-PAC. o Daily administration of fire prevention practices. o Reporting all bomb threats to appropriate Security office, Emergency Control Center or Sector Reports Center. o Advising security of all emergencies. o Accompanying external or internal personnel agencies on building inspections. o Arranging for selection of Building Warden successor (transfer of responsibilities). o Communicating to occupants via emergency communications systems (if applicable). Building Warden Alternate Responsibi- lities OSHA Inspections/ Visits The alternate assumes the Building Warden's responsibilities during his/her absence from the building. Building Warden.or responsible manager shall contact their appropriate Department Safety Coordinator when OSHA officials arrive at a facility. Department Safety Coordinator will in turn notify Company Safety OSHA manager on 415-774-7539. Important 7-1-86 Each member of the Building Warden organization will be allowed time necessary to execute the duties of the position. Continued on next page S.I. 131 Section 5 6 BUILDING WARDEN ORGANIZATION RESPONSIBILITIES [Continued] How is the Floor Warden Selected? The Building Warden should obtain a manager from the largest occupant group on each floor to assume responsibility of floor warden. NOTE: In larger buildings the floors can be divided into quadrants with a floor warden in each quadrant. Floor Warden Responsibi- lities Floor Wardens are responsible for: o Establishing Floor Warden organization o Assisting Building Warden o Assigning two "buddies" to each physically limited occupant o Training floor occupants on all emergency preparedness procedures. o Occupant related items. o Notifying building warden when last occupant has been relocated during an emergency. Important The floor warden must be familiar with the overall building emergency preparedness plan and must know the: o Layout of the assigned floor o Location and operation of available alarm systems, fire protection equipment and security system. o Evacuation routes o Occupants with physical limitations including their normal assigned work area. o Proper use of emergency communications systems (if applicable) Hall/Elevator Monitor Responsibi- lities Hall/Elevator monitors are responsible for: o Positioning self at assigned hallway. o Directing occupants to proper stairwell, away from fire. o Positioning self at assigned elevator. o Preventing occupants from using elevators. o Maintaining order and quiet. Continued on next page 7-1-86 S.I.,131 Section 5 7 BUILDING WARDEN 'ORGANIZATION RESPONSIBILITIES (Continued) Stairwell Monitor Responsibi- lities Stairwell monitors are responsible for: o Positioning self at assigned stairwell. o Checking stairwell for smoke and/or fire. o Holding open and closing assigned stairwell door during and after occupant relocation. o Controlling relocation by allowing occupants from upper floors to descend stairwell. Searcher Responsibi- lities Searchers are responsible for assuring is totally vacated by searching: o Restrooms o High level noise rooms o Storerooms, cafeterias, etc. o Reporting results to floor warden floor area "Buddies" Responsibi- lities "Buddies" are responsible for safe relocation of their assigned co-worker. It is advisable to establish an action plan to be used in the event of an emergency. Buddies should be familiar with location of protection areas, fire rated doors and walls. Traffic Monitor Responsibi- lities Traffic monitors are responsible for directing evacuated occupants to a safe assembly area away from the buildini. This may require crossing streets and moving away from fire/rescue personnel and equipment. Traffic monitors should be located on the first floor so they may respond iMediately in the event of an evacuation. Traffic monitors will report to the first floor warden. 7-1-86 S.I. 131 Section 5 8 MANAGEMENT RESPONSIBILITIES (LESS THAN 10 EMPLOYEES AT ANY TIME DURING A SHIFT) ~rhen is a Building Warden not required? Buil.ding Wardens are not required in buildings wi.th less than 10 employees at any time during a shift. However, a manager will be selected to train their employees on readiness procedures. How is the Manager Selected? The. responsible manager is selected by and within the major occupant group of the building. RULE: An alternate should be selected for each working shift. Manager's Responsibi- lities The manager is responsible for: o Training employees on - emergency telephone numbers - fire extinguisher locations and operation - all alternate means of available egress and protection areas O Establishing and maintaining Emergency Procedures Board 0 Conducting monthly firesafety and floor/wall penetration inspections using Forms E 5689-PAC and E 5689-AoPAC 7-1-86 S.I. Sect ion 5 9 REAL ESTATE MANAGEMENT RESPONSIBILITIES Assistant Vice President- Real Estate Management The Assistant Vice-President - Real Estate Management has the overall responsibility for protection and readiness procedures for personnel in all Company o~ned and leased buildings prior to and during an emergency such as: o Fire o Earthquake o Other structural damage o Bomb Threat o Civil Disturbance or o Other emergencies, i.e. water damage, power failure, fumes and odors, etc. As Personnel Protection Program Coordinat6r, the Assistant Vice President - Real Estate Management is also responsible for ensuring the BW program is administered properly by: o Monitoring the BW program o Conducting reviews for departmental compliance o Determining the largest occupant within jointly owned and occupied facilities for administering the B~ program Continued on next page 7-1-86 S.I. 131 Section 5 10 REAL ESTATE MANAGEMENT RESPONSIBILITIES (Continued) District Manager - Property Management The District Manager - Property Management is responsible for appointing a Personnel Protection Coordinator (PPC) to assist in establishing and coordinating Building Warden programs for required locations within their District jurisdiction. Personnel Protection Coordinator (PPC) 7-1-86 The PPC is responsible for coordinating protection and readiness procedures prxor to and during an emergency as follows: o Coordinating BW training on: - Establishing a BW organization - Developing a Method of Procedures (MOP) binder. - Procedures to follow during any emergency. - Use of fire extinguishing equipment. - Relocation/evacuation procedures - Conducting Fire and Take Cover Drills using Form CE 1581, Fire/Take Cover Drill Report. - Conducting Monthly Inspections using Forms E 5689-PAC, Fire Safety.Inspection Report and E $689-A-PAC, Floor/Wall Penetration Inspection Report. o Assisting the BW's in determining relocation/ evacuation routes as required. o Resolving any problems with the MOP. o Maintaining liaison with local agencies such as Defense Civil Preparedness, Fire Dept, etc. o Monitoring and receiving semi-annual fire and take-cover drill reports from each Building Warden. o Conducting and recording annual reviews using: - This Standard Instruction - Bell System Practices (BSP's) - CAL/OSHA requirements o Distributing educational material O Notifying Real Estate Staff of those locations where: - Drills have not been conducted or - Are unsatis£actory, i.e., groups failing to participate - Monthly firesafe~y inspections have not been conducted. S.I. 131 Section 5 11 Continued on next page REAL ESTATE MANAGEMENT RESPONSIBILITIES (Continued) Building Maintenance Supervisor- Property Management Building Maintenance Supervisor is responsible for showing the Building Warden: o The location of fire suppression equipment and when, why, how to shut do~rn gas, water, electrical and ventilating systems if it becomes necessary. o The location and operation of alarm signalling equipment and emergency communications systems (if applicable) and o Mounting the Emergency Procedures Boards as directed by the Building Warden. Property Management- D~C Mtce Engineer-D~C Mtce is responsible for ensuring that any new emergency lighting installations have positive/negative charge indicators. Continued on next page 7-1-86 S.I. 131 Section lZ REAL ESTATE MANAGEMENT RESPONSIBILITIES (Continued) Property Development Property Development is responsible for: o Providing the PPC with a Planning Engineers Sketch (PES) under the following conditions: - Completion of new building construction. - Modifications within an existing building. o Leased buildings, as appropriate. - Upon request of the PPC to update existing floor diagrams. 'NOTE: PES resembles a contractor's blueprint. The terminology for the sketch is unique to each geographical location as follows: Northern California - Planning Engineers Sketch (PHS) Southern California - Central Harbor (DL) Foothill (FL) Valley (VL) Southern Counties (SL) Engineering Space Planning (ESP) o Ensuring that all new emergency lighting ' installations have positive/negative charge indicators. o Annually reviewing the alarm signalling and emergency communications systems within multi- story buildings. o Arranging for installation of alarm signalling and/or emergency communications systems to meet fire codes. RULE: ~here local, state, or Occupational Safety and Health Act (OSHA) regulations require higher degrees of protection, the legislated criteria should be followed. 7-1-86 S.I. 131 Section 5 13 SECURITY RESPONSIBILITES ~ Security Security is responsible for coordinating protection and readiness procedures for the safety of all esployees during a bosh threat, civil disturbance or sabotage e~ergency. This includes providing traininl to the PPC's in the handling of such esergencies. 7-1-86 S. I. Sect ion 5 14 BUILDING OCCUPANT RESPONSIBILITIES Building Occupants Building occupants, at ALL levels, share the responsibilities of personnel protection which include, but are not limited to: o Following instructions of Building Warden Organization. o Familiarizing themselves with the Emergency Procedures Board posted throughout the building including all available means of egress. o Maintaining good housekeeping habits. o Keeping fire doors closed. o Knowing and understanding emergency alarm signals. o Knowing and understanding emergency procedures for all types of emergencies. o Reporting emergencies or suspicious events. o Challenging all strangers. 7-1-86 S.I. 131 Section 15 EMERGENCY PROCEDURES BOARD Parts of Emergency Procedures Board I'Partl A B C D Name Floor Diagram Building Warden Orga- nization Chart Emergency Signals and Procedures Chart Notice to Employees Sticker Funct ion Indicates floor plan, evacua- tion routes, protection areas, location of emergency equipment, alarm systems, major utility cuto£fs. Lists names, locations, telephone numbers and assigned duties within Building Warden Organi- zation. Provides infor- mation on fire and take cover signals and emergency procedures. Advises employees to notify their supervisors if drills have not been conducted regularly. Diagram See page No. 17 See page No. 18 See page No. 19 See page No. 20 Continued on next page 7-1-86 S. I~ 131 Sect ion S 16 EI~ERGENCY PROCEDURES BOARD (Continued') Exanp le Floor Diagram 7-1-86 S.'I. Sect ion $ 17 Continued on next page EHERGENCY PROCEDURES BOARD (Continued) Example Building Warden Organization Chart 131, Sec. BUILDING WARDEN ORGANIZATION Building BUILDING WARDEN Room Number ALTERNATES(S) FLOOR/OTHER WARDENS Al~gnmen! Shift Nlf~ T~. No. F~. (R./S~k Moflitor/Sea~c~/~,eff~c) I Year Quarter Initials Year Ouart~ Initials Reviewed RocoM of Review i~ maintained in Building Won:Mn Methods Of Procedure Binder. Continued on next page 7-1-86 S.I. 131 Section 5 18 ENERGENCY'PROCEDURES BOARD (Continued) Example Emergency Signals and Procedures Chart FIRE REPORT ALL FIRES AND SMOKE KEEP CALM 1879 (0-86) I~. SI 131, S4c. 6 1. SAFETY OF LIFE -- Remove all personnel from fire occupied room and adjoining 8r~a. 2. ~..~LL THE FIRE DEPARTMENT -- Telephone: 3. CONTAIN FIRE AND SMOKE -- Glose doors and windov~. If po~ible, use firs extinguisher until Fire Depa~ment arrives. 4. NOTIFY REPORTS CENTER or EMERGENCY CONTROL CENTER (ECC) -- Telephone: S. NOTIFY PROPERTY MANAGEMENT -- Telephone: FIRE SIGNALS AND PROCEDURES 1. When the alarm sounds, all personnel should immediately cease working and go to the designated assembly area. 2. When all personnel have assembled, the Warden Organization or responsible manager will direct evacuation of the floor if necessary, or will return personnel to normal duty. TAKE COVER All notification will be verbal by the Warden Organization or a responsible management person to: 1. TAKE COVER under a desk or table -- stay away from windows. 2. PROCEED to floor protection area. 3. EVACUATE as required. 4. RETURN to normal duty. NOTIFY REPORTS CENTER or EMERGENCY CONTROL CENTER (ECC) -- Telephone: Continued on next page 7-1-86 S.I. 131 Section 19 EMERGENCY PROCEDURES BOARD (Continued) Diagram of Emergency Procedures Board [tl~i,' '; -' . ~1I\ - ~ . .... -~ FIRE --- '"'~ RE~ A~ RRES AND SMOKE ----- Continued on next page 7-1-86 $. I. 151 Sect ion 5 2O EMERGENCY PROCEDURES BOARD (Continued) How Prepared? The process for preparation of emergency procedures boards is indicated by the following stage table: i/ho Does What and When? Nho Does What StaEe and When What happens 1 5 Property Development PPC Building Warden Sends PBS to PPC designating o Protection areas o Smoke towers o Fireman access and service elevators o Standpipes o Reviews for completeness o Logs _and forwards to O Arranges building inspection with Building Maintenance Supervisor and designates on PES: - Early warning fire detection master panel, zone and floor indicators - Fire hose cabinets - Fire extinguishers - Main cutof£s, i.e., water, steam, gas, electric (include electric subpanel) and sprinkler control valve and - Verifies items shown by Property Development Continued on next page 7-1-86 S.I. 131 Section 5 21 ENERGENCY PROCEDURES BOARD (Continued) Who Does What and When? (Cont'd) Stage 3 Cont ' d 4 I/ho Does ~/hat and I~hen Building Warden (BW) (Cont 'd) PPC Vendor What happens 0 Designates: - Evacuation routes - Boundary streets including alleys - "You are here", showing true location RULE i Designated locations should include consideration o£ travel paths i.e., drinking fountain areas, vending machine areas, stair- wel'ls and exit areas on each floor. More than one emergency procedures board per floor may be required. RULE 2 When mounted, floor diagrams must display "true location." o Forward PES to PPC o .Reviews PES for completeness o Logs and mails PES to vendor 0 Prepares floor diagrams from PES draft and mails to PPC Continued on next page 7-1-86 S.I. 131 Sect ion S EMERGENCY PROCEDURES BOARD (Continued) Who Does What and I/hen? (¢ont'd) b~no Does #hat Stage and Ifhen b'nat happens 6 8 PPC Vendor Building ·arden (B~) Property Management o Checks floor diagram for accuracy (Makes ,corrections if necessary) o Logs and returns to vendor o Prepares final floor diagram o Develops Emergency Procedures Board and mails o Initiates form BS676 requesting Property Management to mount Emergency Procedures Board o Forwards form BS676 to appropriate P!operty Management Center O O Contacts BW and Mounts ~mergency Procedure Boards at designated locations 7-1-86 S.'I. !31 SeCt'ion '5' ALAR// SIGNALS Introduction Alarm signalling buildings varies. equipment in Company occupied Types of Alarm Signals Alarm signals could be: o manually blown whistles o code signalling o annunciating equipment o verbal Important In multi-story buildings greater than 100,000 square feet and normally occupied by more than 100 employees, a 2-way voice communication syste~a with at least one station per £1oor shall be provided. i/hich Type In This Building? Alarm signals and procedures are listed on Form CE 1579 posted within the Emergency Procedures Board. RULE: The Building and Floor ~arden shall have manual whistles regardless of installed signalled devices. Important The .first signal is the only one that should be given by whistle, bell, gong, etc. All other signals/directions should be given verbally. 7-1-86 S.I. 131 Section 5 24 RELOCATION/EVACUATION Introduction It is not practical to evacuate an entire building. Occupants instead, are relocated from the emergency area. Explicit verbal instructions must be given as to: o Who should leave, o When to go, o What to do, and o When to return Types There are three types of relocation: o Partial The movement of people immediately endangered. This could encompass one floor to several floors by relocating within the building or by evacuating the building. o Horizontal The movement of people of an entire floor to a safe area on that floor. The severity of the emergency may require horizontal relocation of more than one floor. o Vertical The, movement of people either down or up stairwells to a safe area. How and Nhen' to Evacuate or Relocate? prOcedure The type of relocation would:depend upon the existing emergency. The Building Narden should check with the Fire Department for the specific 'loCal ordinances on evacuation and relocation ,procedures.. RULE: Procedures must be in place to account .for all employees after emergency evacuation has been completed. Follow rules for relocation/evacuation listed on page 3Z. 7-1-86 S.I.. 131 Se~ct ion $ FIRE/TAKE COVER DRILLS Purpose Fire/Take cover drills help prepare occupants to respond automatically, in the event of a fire, earthquake or other structural damage emergency. When to Conduct Drills Drills may be scheduled or conducted at unexpected times to prove their effectiveness and to condition occupants' to emergency situations. Fire/Take cover Drills shall be conducted by the Building Warden at least semi-annually (one fire drill and one tal~'e cover drill every six months = 4 drills per year) in each building with 10 or sore employees per shift. NOTE: Employees should notify their supervisor in the event a drill has not been conducted within the last six months. Who Shall Participate? Service Related Groups ALL occupant groups within the building. Due to service requirements, it may be impractical to require all occupants to participate simultaneously. Instead, participate on a rotating basis until all occupants are thoroughly familiar with the Relocation/Evacuation and Take Cover procedures. Service related groups could include: o Repair Service Bureaus o Operators (See page No. 28) o Central Offices o Emergency Bureaus Who Notifies Service Observing? The Building Warden shall notify the supervisor of each group that is officially observed. The supervisor is responsible for notifying Service Observing. Continued on next page 7-1-86 S.I. 131 Section 5 26 FIRE/TAKE COVER DRILLS (Continued) BWO Responsibi- lities The Building Warden Organization should visually inspect all exit routes and doors to ensure they are properly marked and functioning. Deviations should be referred to the PMC-Reports Center for correction. Occupants should be familiar with all alternate means of available egress. Immediately after the drill the Building Warden Organization shall hold a critique session to assess the drill. 7-1-86 S.I. Section 5 FIRE/TAKE COVER DRILLS - OPERATOR SERVICES Introduction The Building Warden shall use this procedure when conducting Fire/Take Cover drills involving Operator Services. Traffic Operator Drills involving TOPS or CACD offices in the same Position System/ system must be scheduled at alternate times. Centralized Automated Call Distributing (TOPS/CACD) When a headset is not connected to a console, calls are automatically distributed to other offices within the same system. How to Schedule Schedule drills through the appropriate Force Management Center (FMC) office. When? At least 10 days in advance. Data Base Admin. Center/ Data Base Admin. System (DBAC/DBAS) Centralized Intercept Bureau/Operator Number Iden- tification (CIB/ONI) Steps for Operators to Follow Drills involving DBAC/DBAS offices must be sqheduled with the immediate supervisor. Drills involving ClB/ONI offices must be scheduled with the immediate supervisor. Steps [ Action At the first signal, disconnect set plug from position Keep headset on and hold cord (continue to face position) Continued on next page 7-1-86 S.I. 131 Section S 28 FIRE/TAKE COVER DRILLS - OPERATOR SERVICES (Continued) Steps for Operators to Follow (Cont 'd) Steps $ 4 Action Step out from chair and push chair back into position Follow Floor Wardens directions Important Ticketed toll messages terminated during the drill are timed to the end o£ the drill providing this does not result in additional minutes over the initial period. If additional minutes are involved, the elapsed time of the drill, as determined by the drill report, is deducted from the elapsed time of the call. 7-1-86 S. I. 131 Sect ion 5 29 FORM CE 1581, FIRE/TAKE COVER DRILL REPORT PurpOse Form CE 1581 is used to record the results of semi-annual fire and take cover drills. Process Here is how the Fire/Take Cover Drill Report process works: Building Warden originates CE 1581 and o files original in MOP binder o sends a duplicate to: - PPC - Building warden's District Manager Continued on next page 7-1-86. S.I. 131 Section 5 FOR// CE 1581, FIRE/TAKE COVER DRILL REPORT (Continued) Diagram oE Form CE 1581 I:h~Tl~ C4~r Ddll nE~r~ CE 1SI1 Ilqev. S.84) (Ret. S.I. 131, S4c~) E~mlumion ~ I~ll: 7-1-86 S.I. 151 Section $1 RESPONDING TO EMERGENCIES Introduction The following procedures for responding to emergencies allows for a flexible operational response. The best approach will always depend on the kind of emergency and the extent of damage. If there is any doubt about treating a mishap as an emergency, TREAT IT AS AN EMERGENCY AND REPORT IT. Rules O O O O O O O O O Listen for and heed directions given by Floor ~arden. ~ALK, DO NOT run, remain calm. Use stairs DO NOT use elevators directed by Fire Department and supervision. unless under their Use stairwell handrails, remain to the RI6HT to allow room for emergency personnel. ~/hen relocating to another flOor, move away from stairwell door to allow room for others. i/hen exiting on ground level stay away from emergency personnel and vehicles. Join your own group in the area designated by the Building Narden. (Your supervisor will take a head count and report results to the floor Narden.) DO NOT smoke DO NOT spread faulty information, rumors, etc. 7-1-86 S.I. 131 Sect ion 5 R~SPONDING TO A FIRH Basic Procedure 7-1-86 [fltO DOBS IT WHAT HAPPENS Person Discovering Fir.e Floor P/arden Building Warden O Calls Fire Department stating - Name and telephone number - Building address and cross streets - Nature of emergency and its location State law requires all fires, regardless of size, be reported to local fire department. o Calls Floor Warden o Calls Building Warden o Receives instructions and o Proceeds accordingly o Calls: - Fire Department to confirm receipt of report - Guard to apprise of situation, if applicable - Emergency Control Center(ECC) in the North (415-825-7777) or So. Sector Reports Center in the South (800-421-2568) - Security - PMC Reports Center o Arranges for Fire Department to be met at building entrance (For further required action on High Rise Building Fires, see Page 35 .) o Supervises, coordinates and directs relocation/evacuation procedures until Fire Department arrives. o Informs Fire Department of conditions and actions taken and assists as required. o Directs occupants to return to their locations when emergency has passed and it is deemed safe by Fire Department personnel. S.I. 131 Sect ion 5 33 Continued on next page RESPONDING TO A FIRE (Continued) Basic Procedure (Cont'd) I ~HO DOES IT I Building Narden (Cont'd) ~tAT HAPPENS Comment If damage in certain areas is such that occupants cannot return to their normal location, the Building Narden will so advise. Detecting Smoke STEP[ ACTION Follow Basic procedure on page Discovering a Small Fire STEP ACTION 1 Follow Basic procedure on page 53. 2 ICrlO DOES IT ltltAT HAPPENS Person discovering fire Uses nearest extinguisher RULE Only those who have been trained on the proper operation of fire extinguishing equipment shall attempt to extinguish a fire. NOTE If possi.ble, obtain assistance from nearby occupants to call Fire Dept., floor warden, and to help extinguish fire. Important If you cannot SAFELY extinguish the fire - Relocate to a safe area - Close all doors as you[ leave I 7-1-86 S. I. 131 Sect ion 5 34 RESPONDING TO A HIGH RISE BUILDING FIRE Definition A High Rise Building is any type of occupied structure 75' (55.' in Nevada) or more as measured from the lowest level of fire department access. Discovering A High Rise Building Fire STEP ACTION 1 Follow Basic procedure on page 33. ~IO DOES IT Building Warden ~iAT HAPPENS o Reports to Fire Command station o Ensures that all passenger elevators have.returned to main floor o Utilizes emergency cbmmunications system to notify occupants 7-1-86 S.I. 131 Section S 35 RESPONDING TO AN EARTHQUAKE OR OTHER STRUCTURAL DAMAGE Introduction In actual emergency situations the initial alarm is the trembling of the buildini and ground which may be preceded by a loud rumbling noise. What to do Inside ~ the Earthquake STEP ACTION 1 Get at least 15' away from windows 2 Move toward center or core of builidng Find shelter and Take Cover under a sturdy desk or table Comment If while taking cover under table, should table move, be sure to move it. Kneel down and cover head with arms Important - If unable to Take Cover under desk or table, kneel down next to sturdy, permanent inner or core wall and cover head with arms or stand or sit in sturdy permanent door frame and b~ace yourself. - If in an elevator, stop at nearest floor, evacuate the elevator and Take Cover against core wall. - If in a wheelchair, take cover at desk by placing blotter, arms, etc. over head or, if possible, go in door frame or inner wall. Protect upper trunk portion of body. Comment Core walls are interior walls generally surrounding restrooms, stairwells and elevators. These structured with steel reinforced concrete have the advantage of increased fire, blast and fallout protection. Continued on next page 7-1-86 S.I. 131 Sect ion 5 36 RESPONDING TO AN EARTHQUAKE OR OTHER STRUCTURAL DA~IAGE (Continued) What to do Inside During the Earthquake (Cont'd) STEP ACTION 5 6 7 8 9 10 Stay away from outer walls, windows, transoms, glass or temporary partitions, shelves and free standing objects. Remain in take cover position until the trembling of the building ceases. Important An initial shock Usually lasts less than a minute but other jolts may follow Remain calm DO NOT attempt to evacuate Follow instructions of Floor Narden DO NOT use the telephones, unless to report emergencies, for at least 30 minutes. 7-1-86 S.I. 131 Section 5 37 RESPONDING TO AN EARTHQUAKE OR OTHER STRUCTURAL DAPAGE (Continued) What to do Inside After the Eart--~ke STEP ACTION 1 2 Searcher Floor #arden Does This... o Inspects area including rest- rooms, store- rooms, etc, for injured person- nel o Reports results to Floor Warden Does This... o Carefully inspects area for: - damage and - possibility of further damage or - potential danger o Follows procedure for Responding to a Fire Emergency pg. in the event of a fire o Determines necessity for relocation Continued on next page 7-1-86 'S. I. 131 Section 58 RESPONDING TO AN EARTHQUAKE OR OTHER STRUCTURAL DANA-GE, (Continued) What to do Inside After the Ear~ke (Cont'd) STEP ACTION 2 Cont' d Floor #arden (Cont'd) Does This... Important Evacuation routes will be inspected for safety prior tO use. o Notifies Building Warden as to: - extent of injuries and damage, if any - relocation and to what point o Establishes first aid station, directs rescue and first aid efforts, if necessary o Discourages spreading of rumors o Keeps occupants informed of situation o Secures areas if required Continued on next page 7-1-86 S.I. 131 Section $ 39 RESPONDING TO AN EARTHQUAKE OR OTHER STRUCTURAL DAMAGE, (Continued) What to do Inside After the Eart--h-q~-~ke (Cont'd) STEP I I 2 Cont ' d ACTION Floor Warden (Cont'd) Building #arden Does This... Important Should structural damage endanger the safety of personnel: - keep everyone calm - prevent occupants from leaving immediate area or building o Determines if building evacua- tion is necessary Important If portions of the building appear to have sustained more damage than others, occupants in the heavier damaged areas should be evacuated first. o Notify the Emergency Control Center (ECC) or So. Sector Rpts. Center Continued on next page 7-1-86 S.I. 131 Section 5 40 RESPONDING TO AN EARTHQUAKE OR OTHER STRUCTURAL DANAGE, (Continued) What to do Inside After the Ear~ke (Cont'd) STEP ACTION $ Cont ' d Building I/arden (Cont* d) Does This... Rule No attempt should be made to protect (other than possibly guarding the building) or salvage Company property until after competent authorities have deemed the building safe for reentry. What to do Outside During the Earthquake STEP ACTION 1 2 Move to open area away from: - buildings - overhead wires - poles, etc. DO NOT TOUCH downed power lines or objects touched by power lines. DO NOT enter buildings unless deemed safe for reentry 7-1-86 S. I. 131 Sect ion 5 41 RESPONDING TO AN EARTHQUAKE What to do in a Vehicle STRP ACTION 2 Stop vehicle in an open area, if possible, away from: - overpasses - power lines, etc. Remain inside vehicle 7-1-86 S.I. 131 Sect ion 5 42 RESPONDING TO I CIVIL DISTURBANCE Introduction In any situation where a person or group of persons threaten the safety of employees on Company premises, precautionary protection measures must be taken. Building Warden Responsibi- lities STEP 5 6 ACTION Lock all doors and windows Alert Building Warden Organization Assemble employees in center or core of building away from doors and windows Notify Security and be guided by their instructions. Notify the Emergency Control Center (ECC) or So. Sector Reports Center during normal operating hours. Keep employees in building until Security or law enforcement personnel determine it is safe to leave Secure critical areas: - cash cage - computer rooms - cable vaults - power rooms, etc. 7 Advise higher levels of management Continued on next page 7-1-86 S.I. 131 Sect ion S RESPONDING TO A CIVIL DISTURBANCE (Continued) Building Warden Responsibi- lities (Cont'd) STEP ACTION 8 In Multi-Story Buildings Then.** o Secure windows on first and second floors or higher, if necessary o Relocate all employees to third floor or higher Rules Employees engaged in outside Company business, i.e., construction, installation, etc'. shall: o leave the area as soon as possible o abandon Company vehicles and/or materials, if personal safety is threatened. Continued on next page 7-1-86 S.I. 131 Sect ion S RESPONDING TO A CIVIL DISTURBANCE (Continued) ~ecurity's Responsibi- lities Upon notification that a potential or actual civil disturbance exists, Security shall: o respond to the threatened location, unless travel time and distance is unreasonable o notify law enforcement and request they respond to the Company location If it is determined that there is immediate danger to employees, Security shall instruct reporting party to: 0 secure building by locking all windows on first and second floors and all entrances o assemble employees in an area away from windows and doors o exercise maximum security precautions Procedure Upon arriving at the scene, Security shall: o maintain a low profile while assessing the situation o maintain contact with law enforcement 0 provide assistance to Building Warden organization 0 advise when it is safe for employees to leave the building Important If Security cannot safely reach the building, Security should request assistance from law enforcement. Do not force entry into the building. 7-1-86 S.I. 131 Sect ion S 45 RESPONDING TO BOMBS.AND BOMB THREATS Introduction Experts agree that most bomb threats prove to be false and should be handled in a low-key manner. However, precautionary measures must. be taken'to ensure the safety of employees and continuity of services. Occupant Responsi- bilities Occupants should: o practice good housekeeping. o become familiar with furniture,-fixtures, and locally stored items. o be alert for persons acting in a suspicious manner in or near buildings with public access. Rule No attempts should be made to protect Company property at the risk of personal injUry. Continued on next page 7-1-86 S. I. 131 Section 5 46 RESPONDING TO BOMBS AND BOMB THREATS (Continued) Introduction Since a bomb threat may be part of a plan to sabotage communications in general, it is imperative that higher management be informed immediately. Receiving a Telephone Bomb Threat - Steps to follow STEP ACTION 1 Hold the connection 2 Notify supervisor immediately 3 Notify Security 4 Obtain a trace Comment If necessary, signal another person in the immediate vicinity for assistance. Important Local trace procedures should be set up in advance. RULE If a bomb threat is received at an operator's console, do not release the call until so advised by Security or law enforcement. S Listen carefully. 6 Record caller's exact words on Form LF 3967 {See Diagram Page No. 49) Continued on next page 7~1-86 S.I. 131 Section 5 47 RESPONDING TO BOMBS AND BOMB THREATS (Continued) Receiving a Telephone Bomb Threat Steps to follow (Cont' d) · STEP 7 8 9 Obtain, if. possible: - exact Company facility or location where bomb was/will be placed - activation time - type of bomb, i.e., explosive, incendiary, etc. ' Determine person's motive, if possible. Keep caller talking as possible to obtain: long. as - name and address of calling party - adult or adolescent - male of female - accent or dialect, emotional state, etc. - other clues, i.e., background noise (radio/T.V., operating machines, street traffic, etc.) Continued on next page 7-1-86 S.I. 131 Sect ion S 48 RGSPONDING TO BONBS AND BONB THREATS (Continued) Bomb Threat Report Form LF $967 llke? ~N ~kad A.M~.M TM. MI. 7-1-86 S.I. 131 Sect ion 5 49 Continued on next page RESPONDING TO BOMBS AND BOMB THREATS (Continued) Supervisor's Responsi- bilities Supervisor is responsible for: o reporting the threat to: - Building Warden - Security or Emergency Control Center or So. Sector Reports Center as indicated in the stage table below. - Higher local management - PMC - Reports Center If call is received... Mon-Fri between o 8:30am-Spm (San Diego) o 8:00am- 4:30pm (LA/SE/ Sacto) after hours, weekends or holidays Then Call... Security Who will... o notify appropriate law enforcement agency with reporting party on the line o inform Emergency Control Center or So. Sector Reports Center Emergency Control Center {ECC) in North {415-823-7777) or Southern Sector Reports Center in South (800-421-2568) o call on-duty Security Representative o notify corporate manage-, ment as appropriate. o inform on-duty Building Maintenance Supervisor Comment If unable to reach a Security Representative within 10 min., ECC or So. Sec, Rpts Ctr. shall call law enforce- ment agency with reporting party on line and then continue efforts to reach Security of action taken. NOTE: If a supervisor is unavailable, the employee receiving the threat or another person in the immediate area shall make the report. 7-1-86 S.I. 131 Section 5 50 RESPONDING TO BOMBS AND BOMB THREATS (Continued) Security's Responsi- biities Security is responsible for: o obtaining all pertinent details o establishing a case file Security - Steps to. Follow Security shall use the following procedure upon receipt of a report that a bomb has/or will be placed in/or near a Company facility: STEP ACTION 1 Evaluate credibility of the threat: o .Who received it? - operator - Repair Service Bureau - non-employee - law enforcement agency, etc. o, What were caller's exact wbrds? Continued on next page 7-1-86 S.I. 131 Section 51 RESPONDING TO BOMBS AND BOMB THREATS (Continued) Security - Steps to Follow (Cont 'd) 7-1-86 STEP' 1 Cont 'd) ACTION Types of threats Specific Non-specific Description A specific threat is the less common type and usually provides information regard- ing: - the bomb - its placement - rationale for the attack - when the bomb is to explode, etc. A non-specific threat is generally the kind received by the Company. The caller simply states that a bomb has been placed without providing. detailed information. o ~hat building was threatened? 0 - if call was received by operator, would caller know operator's location - does building have adequate access controls ~hat were characteristics of the calling party? - sex - age - voice - speech peculiarities - emotional state, etc. o Any background noise? - radio, TV - machinery, etc. S.I. 131 Section 5 52 Continued on next page RESPONDING TO BOMBS AND BOMB THREATS (Continued) Security - Steps to Follow (Cont'd) STEPI ACTION 2 3 Report threat to local law enforcement agency IF Threat IS... considered to be serious IF Threat IS NOT... AND... considered to be serious a search is recommended by Security THEN... - law enforcement should respond to the threatened location. - Security should meet with law enforcement at location and if necessary, provide guidance to employees on search procedures. Exception Unless the travel time and distance for Security is unreaso- nable. THEN... it may not be necessary for law enforcement to respond to the threatened location. Instruct the reporting supervisor to notify the Building 'Warden and depending on the seriousness of the threat, to start an immediate search (See Search Techniques, page No. 59) Continued on next page 7-1-86 S.I. 131 Sect ion 5 RESPONDING TO BOMBS AND BOMB THREATS (Continued) Security - Identifying the Calling Number If after receiving a bomb threat, there is an indication that a subsequent call is expected, Security should make arrangements to identify the calling telephone number. Security - Steps to Follow Security shall follow this procedure when the calling telephone number has been identified. STEP ACTION 3 Ensure the connection is held by: - not releasing the call - operator remaining connected to calling number. Obtain information on calling telephone number as follows: - listed subscriber's name - address/location of service - type of service, i.e., 1FR, 1MB, 4-Party Line, etc. Contact law enforcement within calling telephone number area with all pertinent information relating to the calling number. Comment Explain that our operator is holding the connection and when they respond to the suspected calling location, they can talk to our operator from the suspect's telephone to establish continuity. Continued on next page '7-1-86 S.I. 131 Section S 54 RESPONDING TO BOMBS AND BOMB THREATS (Continued) Security - Steps to Follow (Cont'd) STEP ACTION 4 I 5 Request all of the following items be for~arde.d to Security for retention: - documentation - statements - emergency tickets - trace tickets etc. Ensure all events are: - carefully recorded in chronological order and, - all evidence is identified and tagged. Continued on next page 7-1-86 S.I. 131 Section 5 55 RESPONDING TO BOMBS AND BOMB THREATS (Continued) Receiving a · ritten Bomb Threat - Steps to Follow I STEP I ACTION Handle the document no more than necessary. Notify supervisor immediately. Protect original to prevent smearing or destroying of fingerprints or other identifying marks. Supervisor's Responsi- bilities Supervisor shall follow the same procedures for responding to a telephone threat. (See page No. SO). Security - Steps to Follow Security shall use this procedure when notified that an employee received a bomb threat by note, letter, or other written message. STEP ACTION 1 Instruct the reporting party to handle the document no more than necessary. Collect and preserve the document so fingerprints, handwriting, typewrit- ing postmarks or other identifying marks can be examined by law enforcement. RULE Follow procedures for responding to a telephone threat (See page No. 53 steps 2 and $). 7-1-86 S. I. 131 Section 5 BOMBS AND BOMB THREAT RELOCATION/EVACUATION · ho Decides? The Building Warden or ranking departmental manager decides whether to relocate/evacuate based on all available facts and, if possible, after discussion with Security. NOTE: The decision to relocate/evacuate should not be based solely on law enforcement's initial recommendation unless there is strong indication of the existence of a bomb. However, if law enforcement orders an evaluation, the order must be followed. Law enforcement is generally unfamiliar with Company buildings and work opera- tions. They respond to many similar calls involving schools and other businesses where evacuation is a policy rather than a decision to be made on each individual case. Procedure Employees shall use this procedure prior to actual relocation or evacuation. STEP 1 3 ACTION Unlock everything that is locked, i.e., lockers and file cabinets. Turn off all office machinery. Open windows, if possible, and doors to vent and minimize blast and fragmentation damage. 4 Conduct a cursory check of their immediate area for anything unusual. Continued on next page 7-1-86 S.I. 131 Section 5 57 BOMBS AND BOMB THREAT RELOCATION/EVACUATION (Continued) Procedure (Cont'd) STRP [ ACTION Remove all purses, briefcases, personal packages and lunch boxes/bags which might cause unnecessary concern during the building search phase. Rule The employees who are being relocated or evacuated should be told why they are leaving the area or building. 7-1-86 S.I. 131 Section 5 BOMB SEARCH TECHNIQUES Introduction The search of a building should be conducted by the Building Warden organization at the direction of Securty. Important There may be times when a search must begin i~unediatel¥ due to the time element. RULE: To avoid alarming personnel in the search area, do not discuss reason for the search. Comment Firesafety inspections conducted routinely will condition occupants to this kind of activity. What to Look For Searchers should look for an object which: o fits the description given in the threat o appears suspicious o is of questionable origin or o foreign to the location in which it is found. Examples of Suspicious Objects Suspicious objects could include: o paper bag or o carton in an otherwise uncluttered area or o package actually labeled "bomb", "explosive", "danger", etc. Continued on next page 7-1-86 S.I. 131 Section 5 59 BOMB SEARCH TECHNIQUES (Continued) Bomb Search Process If the bomb threat indicates a specific location or section of the building, that area should be searched first, If no location is specified, then the search sequence process is indicated by the following stage table. Exterior Stage Description Start on the outside areas of the building due to their accessibility and work toward the inside as follows: o begin at and give to: ground level close attention - piles of leaves or refuse - shrubbery - trash container - manholes - loose dirt - parked vehicles - entrances o search to whatever exterior height could be reached by a potential bomber, to include: - window ledges, planters - air conditioning units - signs - building ornaments - fire escapes - roof area, if accessible by external means. Diagram See page No. 64 Continued on next page 7-1-86 S. I. 131 Sect ion S 6O BOI/B S£ARCH TECHNIi~UES (Continued) Public Areas Interior Audio Check First Search Sweep Pattern Physical Search Sequence Stage Description Diagras 3 4 Includes: - areas open to public - equipment areas - reception rooms - lobbies - elevators - stairs - restrooms Prior to conducting a physical search of a room, make an audio check to identify and classify background noise as usual or unusual. Comment Once normal building sounds are established searchers will be more likely to notice out of place noises when searching a room. The first sweep of a room will normally cover all objects resting on the floor or built into walls up to waist height. The physical search starts at the sides of the room and progresses toward the center. See page No. 65 See page No. 56 See page No. 67 Continued on next page 7-1-86 S.I. 131 Sect ion 5 61 BOMB SEARCH TECHNIQUES (Continued) Subsequent Sweep Utility Area Stage Description ~ Diagram 6 Subsequent sweeps of the room should progress as follows: - waist to eye level - eye level to ceiling and - under false or suspended ceilings. Includes: - storage and mainte- nance areas - furnace rooms - electrical control centers - telephone switching rooms - auxiliary power plants - central air conditioning units - elevator shafts and wells Important Utility and services areas are generally located in the base- ment. Be guided by Property Management personnel familiar with the area. Locating a Suspicious Object - Security's Responsibi~ lities Upon notification that a suspicious object has been found, Security, in conjunction with the Building ~arden Organization, shall: 0 instruct all search personnel not to touch or move the suspected device Continued on next page 7-1-86 S.I. 131 Sect~ion S 62 BOMB SEARCH TECHNIQUES (Continued) Locating a Suspicious Object - Security's Responsibi- lities (Cont'd) O relocate all.personnel in the immediate vicinity of the threatened area, including the floor above and below o Secure the area o Attempt to identify the suspicious object as being legitimate After all safe attempts to clear the item as legitimate have been exhausted, Security shall: O call appropriate law enforcement agency to handle the suspicious item. o escort law enforcement to the scene and o be guided by their advice. Continued on next page 7-1-86 S.I. 131 Section 5 63 BOHB SEARCH TECHNIQU£S (Continued) Diagram of ExteriOr Search Pattern EXTERIOR SEARCH PATTERN TRASH CAN 7-1-86 S.I. 131 . Sect ion 5 64 Continued on next page BOMB SEARCH TECHNIQUES (Continued) Diagram o£ Public Area Search Pattern PUBLIC AREA SEARCH PATTERN - OFFICE BUILDING Continued on next page 7-1-86 S.I. 131 Section 5 65 BOMB S~ARCH T~CHNIqUBS (Continued) Diagram of Audio Check AUDIO* CHECK Continued on next page 7-1-86 S.[. 13[ Section 5 66 BO~4B SEARCH TECHNIQUES Diagram of First Search Sweep Pattern (Continued) FIRST SEARCH SWEEP PATTERN 7-1-86 S.I. 151 Sec~ ion $ 67 LETTER AND PACKAGE BOMB DETECTION Introduction Corporate Headquarters locations and executive level personnel are prime targets for terrorized mail bombings. Security's Responsibi- lities To ensure awareness to the possible danger and provide adequate protection to our employees, Security shall: o conduct a physical security survey of all mail room facilities on a scheduled basis. o evaluate and recommend protective measures o assist in training of mail room employees and executive secretaries in detection and protection procedures i/hat to Check Suspicious media should be checked for: o ADDRESS - No return address - Addressed to officer level executive either by name, title or department o Title for the executive is incorrect - Poorly typed or handwritten address o THICKNESS - Not Uniform - For medium-size envelopes, the thickness of~ a small book and fairly rigid - For large envelopes, bulkiness, an inch or more in thickness o RIGIDITY - Greater than normal, particularly along its center length o ENVELOPES - Oil stains ("Sweating" of plastic explosives) - Appears to have been opened and reglued, or is taped, or otherwise tampered with - Strange odor - Wires or strings sticking out or attached - Feeling of springiness in the sides, bottom, or top Continued on next page 7-1-86 S.I'. Section 68 LETTER AND PACKAGE BOMB DETECTION (Continued) What to Check, Cont'd o PACKAGE - Excessive use of tape, cord, or both - Not packaged or wrapped in professional manner - Excessive postage or unusual class of mail o i/RITING - Marked personal, - Marked air mail, special delivery - Misspelled words confidential or private registered, certified, or STANPS More postage than required to mail the item o POSTMARK - Foreign country - Sent from a small U.S. city or town Rule Contact Security prior to conducting an investigation on any suspicious item. Security will advise the reporting party on whether to move the item(s) to a designated safe area for examination by experts. 7-1-86 S.I. 131 Section 5 69 RESPONDING TO OTHER EMERGENCIES Types of Emergencies TYPE ACTION Gas Leaks Explosions Water Damage (Floods) Building Warden - Calls PMC-Reports Center - Notifies Fire Department and Local Gas Company - Relocates employees - Secures gas shutoff, if possible - Ventilates immediate area by opening windows, exterior doors, etc. - Calls Security. Rules o Do not ventilate with electric fans or other appliances. o Do not turn light or electric switches on or off. o Do not strike matches o Do not smoke o If illumination is necessary use a flashlight which has been turned on in a safe area. All Personnel - Take Cover (see Responding to an Earthquake or Other Struc- tural Damage, page no. $6) Building Warden contact Security prior to conducting investigation Building Warden - Calls PMC-Reports Center - Secures appropriate water valve, if possible - Calls Security Power Building Warden Failure - Calls PMC-Reports Center Continued on next page 7-1-86 S.I. 131 Section 5 7O RESPONDING TO OTHER EMERGENCIES (Continued) Types of Emergencies Cont'd TYPE ACTION Noxious Fumes or Odors Abnormal Conditions Building ~arden - Identify and locate nature of contaminate and be able to describe: o fumes, smell or cloud o symptoms employees are experiencing o contents on container label (if appropriate) - Isolate, relocate or evacuate employees - Notify emergency rescue team if needed - Investigate heating and air conditioning system o isolate employees o ventilate o open windows - Call PMC-Reports Center - Notify Company Safety of activities and injuries. NOTE: Property Management will obtain services of industrial hygienist, at Company Safety's direction, and keep Co. Safety apprised of action taken. All management employees are responsible for notifying the Emergency Control Center (ECC) or So. Sector Reports Center in the event of reportable incidents as outlined in S.I. 151, Section $. 7-1-86 S.I. 131 Sect ion 5 71 RESPONDING TO HAZARDOUS MATERIAL INCIDENTS Introduction Hazardous material incidents mean the release or threatened release of hazardous materials, wastes or substances into the environment as a result of, but not limited to: o breakage, o leaks or o spills. Ismediate Action (Steps to follow) Hazardous material incidents require immediate action to protect health and the environment. As soon as a person .has knowledge of any release or threatened release, iaunediately: I STEP[ ACTION... Notify a responsible manager. Determine nature, location, magnitude and severity of incident. Move people away from the area as appropriate. Do not walk on or touch spilled material. 4 Avoid inhalation of all gasses, fumes or smoke. NOTE: Never assume that gasses or vapors are harmless because they are odorless. Contain by: - arranging physical barriers (i.e., dikes, berms, etc.) - use of sorbents (i.e. dirt, oil absorbent material, rags,'etc.) Continued on next page 7-1-86 S.I. 131 Section 5 72 RESPONDING TO HAZARDOUS I~ATERIAL INCIDENTS (Continued) Notification If the release or threatened release has the potential to harm the popUlation and environment, contact: o Emergency Control Center (ECC) in North (415-823-7777) or So. Sector Reports Center in South (800-421-2568) o Security Office o Local Hazardous Emergency Response Agency (gll) o Office of Emergency Services (OES) 800-852-7550 or 916-427-4541 NOTE: The ECC or So. Sector Reports Center will call Co. Safety, Environmental Nanagement and Co. Nedical Important Employees should refer to the Hazardous ~aterials/ Wastes ~anagement Handbook (Section 9.01) for additional instructions. 7-1-86 S. I. 151 Section S 73 FIRESAFET¥ INSPECTION Building ~arden Organization Responsibi- lities Building ~arden Organizations shall conduct monthly firesafety inspection utilizing Forms ES689-PAC and E S689-A-PAC at all Company owned and leased buildings or quarters. RULE: o At locations without a Building ~arden, inspections shall be conducted by a manager of the largest occupant group. O In unoccupied locations, inspections shall be conducted by the organization occupying the largest gross area of the facility. PPC Responsi- bilities To insure that monthly Fire Inspections are conducted, the PPC or other property management personnel shall annually review: O Preparation of Forms E 5689-PAC and E 5689-A-PAC o Types of deviations, if any O Initiation of corrective actions including timely corrections. Continued on next page 7-1-86 S.I. 151 Sect ion $ 74 ' FIRESAFETY INSPECTION (Continued) It.m ~ Inswcud Now:. I/hsm DoM N(A A43M/To 8k~ bing bu~. indkms (DNA! ~M No 1 ~ k~ PtKe. b. Mmd. 1booed .nd SMded. Fb SmnckMm Horn k~ ¢_-~__ Cm(St~ V~ No DW=dmMnt. Slxuy Nm2m e Drip IMvs. Affixld. 2 Flu r=dnguilhm .nd Hom Sudonl M e Mlbl. Potable Boctrim ApMtn:m UL Limd W/PJot LJgh~ Wiring M ¢_-~Y__ CondhJon W~h No Fmwd 4, "No Smoking°° Rukl ;nfolCed. 6 ~l/licld Shifts C3mr M COnlhml~m. ~ Wftu Stored kl Bogs bi Mere Conmbw~ 6 Rm Ooo~ ~t Cloud Po,idon. 10 C4bM~~ s--~ - - Ind SMMd, c4bie H(Me Ce~f~m~on k~ct, OthM Fi%rank]ns CjoMd. (Sut~t E __~-_ ~PAC. ~88. F~ .=~n taxing Item Con~-l~ve Action: 're ~he ~ of my knov,iedge, ~ foregoing euemJm~ ha~ been ~ ~mt~y ~ a ~h of a ~ting fire ~fe~ ~. ~ti~ ~ ~1 ~ ~ ~ ~ ~ ~ ~m ~ ~ ~. ~ By Date ~ ~ Data Continued on next page 7-1-86 S.I. Section S 75 FIRESAFET¥ INSPECTION (C~ntinued) : Porm E $689-PAC Procedure The following procedures shall be used when conducting firesafety inspections. Item Inspect ..... Each fire extinguisher as £ollows: o Bracket securely fastened to wall. o Extinguisher in place and on provided bracket. RULE ~[here there is a bracket, there MUST be an extinguisher. If extinguisher: - is being serviced, a replacement mus be provided - has been relocated, bracket must be removed Diagram of Bracket 7-1-86 S.I. 131 Sect ion S 76 Continued on next page FIRESAFETY INSPECTION (Continued) Form E $689oPAC Procedure (Cont'd) Item Inspect ..... 1 Cont ' d O Seal intact and not broken or missing. If broken or missing the fire extinguisher should be inspected and weighed. (The seal could be wire or plastic.) o Pressure gauge reading in the opera- ble range. (Not all extinguishers have a pressure gauge.) Example RULE: Extinguishers must be serviced after each use. Contact the PMC-Reports Center to arrange for servicing and/or replacement. 7-1-86 S.I. 151 Section 5 77 Continued on next page FIRESAFETY INSPECTION Continued) Form E 5689-PAC Procedure (Cont'd) Item 1 Cont ' d Inspect ..... o Tag attached indicating: - Month/day and year of last inspection. (Inspection should not exceed 12 months.) - Name of person performing the service. - Cert. Reg. No. Example ~,ERVICED ON DATE PUNCHED DO NOT )REMOVE BY ORDER OF THE B'TAI'[ FIRE MARSHAl,. CERT. REG. NO. ~ DAY I[lI. lEE ~ CHARGED RECHARGED INSPECTED NAME YEAR MONTH 7-1-86 S.I. 131 Section 5 78 Continued on next page ? FIRESANETY INSPECTION (Continued) Form E 5689-PAC Procedure (Cont'd) 1 Cont ' d Inspect ..... - Date and sign back o£ tag. Example DATE & S I GNATU RE Periodic Inspection G J~n. This Fire Extinguisher was ser'd,- icad on tho dam shown on tho rev~'M_ side in accordance with sta'Adards contained In sub chapter 3, Tltle 19 .---"California Administrative Code." All materials used ere of tho highest ~allty. There is no warranty expressed or Implied other than the above, Continued on next page 7-1-86 S.I. 131 Section 79 FIRESAFETY INSPECTION (Continued) Form E $689-PAC Procedure (Cont'd) Item Inspect ..... 1 Cont ' d O Each standpipe hose cabinet door for: - opening/closing capabilities i.e., handle operable, not painted shut - damaged glass O Each standpipe hose for: - Discolorment (caused by moisture, couId indicate a leak) - Spray nozzle affixed vs. straight nozzle - Form E 5962 posted indicating date of inspection (inspection should not exceed 12 months.) Examples See Page 81. Continued on next page 7-1-86 S.I. 131 Section S 80 FIRESAFETY INSPECTION (Continued) Form E S689-PAC Procedure (Cont'd) Item ! Cont'd Inspect ..... Example I Example 2 IPRAY NOZZLE V~. ~I'RAIGHT NOZZLE 7-1-86 S.I. 131 Sect ion 5 81 Continued on next page FIRESAFETY INSPECTION (Continued) Form E $689-PAC Procedure (Cont'd) Item 2 4 5 Inspect ..... o All fire extinguisher and hose stations for access and visibility. o All portable electric appliances (coffee pots, radios, etc.) for: - UL listed - Pilot lights on electric heating devices (lamp indicating on/off) - Broken appliances or wiring - Overload of electrical outlets O For ashtrays to ascertain if "No Smoking" rules/local ordinances are being enforced, where applicable. 0 Proper storage of combustible and hazardous materials: - Stairwells and vertical shafts not being used for storage. - Storage rooms maintained in an orderly manner. - No high storage. - Storage materials not in contact with heat-producing equipment. - Catalogs, books, etc. stored on metal vs. wooden shelving. - Scrap wire stored in bags in metal containers. Increase pick-up frequency to prevent accumulation. Continued on next page 7-1-86 S.I. 131 Sect ion 5 82 FIRESAFETY INSPECTION (Continued) Form E 5689-PAC Procedure (Cont'd) Item Inspect ..... Fire doors: - latched and - closed. - labelled on the door. hinge edge of the Comment Building Warden Organization is responsible for ensuring fire doors are not blocked.open. To £acilitate their identification, fire doors may be so designated with a posted sign. Example 1 EL Example 2 FIRE DOOR FIRE REGULATIONS REQUIRE THIS DOOR BE KEPT CLOSED 7-1-86 S.I. 131 Sect ion 5 83 Continued on next page FIRESAFETY INSPECTION Form E 5689-PAC Procedure (Cont 'd) (Continued) Ite= Inspect ..... 7 o Corridors, stairwells and other exits for clearance and free of obstruction. 8 o Exit lights for visibility 9 o Storage rooms for: - Freedom of high level storage. RULE Storage must be sprinkler heads. 18" below automatic - Orderliness - Adequate room for ingress and egress - Availability of fire extinguisher Cable openings or penetrations in a fire rated floor or wall for the purpose of existing or future cables, pipes or conduit. Use Form E 5689-A-PAC to record inspection of all cable openings, (see procedures on page 87) Continued on next page S.I. 131 Section S 7-1-86 .-. FIRESAFET¥ INSPECTION FOl~ (Continued) Form E 5§89-PAC Distribution Then... If NO Deviations are Found If Deviations ARE Found When Corrective Action is Taken P~rson completing inspection: o Submits report to Building Warden Building Warden: o Files original report in MOP binder o Send copy to: - PPC - Bldg Warden's District Mgr. Then... o Interface with the responsible department or group for correc- tion o Note in "Comments": - Date and Department/Group contacted NOTE Deviations should be corrected within a maximum of two weeks. Then... Person completing inspection: o Notes at bottom of form the item number and brief explanation of action taken. o Signs and dates o Submits report to Building Warden Building Warden: o Files original report in MOP binder o Send copy to: - PPC - Bldg Warden's District Mgr. 7-1-86 S. I. 131 Sect ion 5 BS Continued on next page FIRESAFET¥ INSPECTION (Continued) Diagram of Form E S689-A-PAC Continued on next page 7-1-86 S.I. 131 Sect ion S 86 FIRESAFETY INSPECTION (Continued) Form E 5689-A-PAC What to Report? Form E 5689-A-PAC Procedure Form E 5689-A-PAC is an Exception Report. deviations ONLY. Report Building Warden Organization shall use the following procedures when inspecting floor/wall penetrations: COLUNN ACTION Penetration Check (~) Type Penetration inspected. Location Identify location by geographic area or by association. Example 1 North outer wall adjacent equipment Bay LL-132. Example 2 Adj. 4AF4 (Markings stenciled on equipment frame adjacent to penetration). Size Certifi- cation Label Measure or note approximate size of penetration. Example I - 2" round Example 2 - 1' x 2' O O Note: - date - Order No. Check (~) as appropriate: - AT~T Tech (formerly WECO)/ other - Label intact (yes/no) Continued on next page 7-1-86 S.I. 131 Sect ion 5 87 FIRESAFETY INSPECTION (Continued) ~orm E 5689-A-PAC Procedure (Cont'd) COLUMN Certifi- cation Label Cont'd ACTION Comment Certification provides visual indication that the cable hole/slot has been properly firestopped. Rule The label shall be intact on both the cover plate and the sheathing in such'a manner as to tear on removal of the plate. Description The label is $" high by 6" long, pressure sensitive, and features black printing on white background with a red border. Example FIRESTOPPED CABLE HOLE NOTICE: THIS CABLE HOLE HAS BEEN PROPERLY FIRESTOPPED IN ACCORDANCE WITH BELL 'SYSTEM GUIDELINES EQUIPMENT ORDER NO. DATE w,co. r-I o,.,,, I-! Continued on next page 7-1-86 S. I. 131 Sect ion 5 88 FIRESAFETY INSPECTION (Continued) Form E 5689-A-PAC Procedure (Cont'd) COLUNN ACTION Caulking Cover Plate Inspect caulking compound for: Continuous bead between top cover plate and cable perimeter. RULE 1 Caulking compound should ex- tend the thickness of the cover plate with a minimum width of 1" to 1 1/2" around the cable perimeter and 2" on corners. RULE 2 All spaces, small holes or voids should be sealed. RULE 3 New caulking should be used each time existing caulking is removed. NOTE: Sagging compound indi- cates poor pack and should be stated in the Comments column. Example Sagging compound. pack. Inspect Inspect cable holes/slots for: Missing cover plate Large cutout Missing Bolts Continued on next page 7-1-86 S.I. 131 Sect ion 5 89 'FIRESAFETY INSPECTION [Continued) Form E 5689-A-PAC Procedure COLUNN ACTION Cover Plate (Cont'd Bolts Missing Comments Ref. for Corr. RULE Cover plate shall be cut to fit a minimum of 1/2" to cable bundle, a maximum of 1" parallel to cable bundle, and a maximum of 2" on turns. Comment The cover plate cutout can be checked by probing the caulking compound with a screwdriver or other device to detect distance of plate to cable bundle. Indicate number of bolts missing, if any. Comment Bolts are normally 6" apart. Use to elaborate or explain notations and to note "Repeated Deviation" if it appeared on prior inspection. If deviation pertains to... Then refer to.. Standard cable holes and tile ducts not under MDF COE Engr. Continued on next page 7-1-86 S.I. 131 Section S 90 FIRESAFETY INSPECTION (Continued) Porm E 5689-A-PAC Procedure (Cont ' d) COLUI~ ACTION Re[. [or Corr. Cont'd I£ deviation pertains to... -Miscellaneous floor/wall pipe penetra- tions -Cables housed in telephone terminal rooms -Conduit pene- trations -Cable openings under main distributing frames (MDF's) -Tile ducts attached to MDF's Then re[er to.. PPC Ops. Constr. Engineers NOTE: Cable openings under MDF's and distributing frames refers to tip cable entry. See local Swtg. Manager for assistance. Deviations referred to COE Engr or Op~. Constr. Engr and not corrected within 30 days should be escalated to Operations Safety Coordinator for resolution. Form E 5689-A-PAC Distribution Building Warden: o files original report in MOP binder o sends copies to: - PPC - Building Warden's District Manager - Responsible Dept. for corrective action 7-1-86 S.I. 131 Sect ion 5 91 METHODS OF PROCEDURES BINDER (MOP) Introduction The (MOP) binder contains specific information relating to the design, operation, usage and occupancy of the building. Because of differences in design, construction, operation, usage and occupancy, each building will have unique features. Purpose The MOP binder is to be used as a ~uide for the purpose of minimizing the effect of any emergency" within the building. Important The Emergency Action Plan within the binder allows for a flexible operational response. The best approach will al~ays depend on the kind of emergency and the extent of damage. Who Prepares? The Building Warden is responsible for developing and maintaining the MOP binder. Checklist Use the following checklist as a guide in developing a MOP binder tailored specifically to your building. NOTE: Page nos. indicated in parentheses refer to corresponding pages in this S.I. Continued on next page 7-1-86 S. I. 131 Sect ion 5 METHODS OF PROCEDURE (MOP) BINDER (Continaed) Checklist: [Check As [Appropriate lyes I No I N/A I I I I I I I I I I I I, I I I I I I t I I A - GENERAL CONSIDERATIONS 1. Does the MOP answer: - Who? - What? - When? - Why? - Where? - How? As they relate to an emergency in the building? Is the building considered a high-rise? Cp~. 35) If so, submit the MOP to the local Fire Department for approval prior to implementation. 4. Did the Fire Department approve the MOP? B - MOP BINDER FORMAT 6. Table of Contents - Each major section should be tabbed or color coded. - Each page should be numbered and dated including, revisions. 7. Statement of Purpose (p~; ~S~ 8'. Statement of Authority 9. Building Warden Organization, assignment and responsibilities. I I 11. I I 12. 10. Emergency telephone numbers. (pg. 96) Building features Relocation/Evacuation procedures 13. Floor Plans 14. 15. Communication and Alarm System Emergency Procedures: - Fire/smoke - Earthquake - Bomb threat (include floor area of responsibility for search deployment) - Civil disturbance - Noxious Fumes and Odors - Gas Leaks - Explosions Water Leaks Power Failure Hazardous material incidents Other 7-1-86 S.I. 131 Sect ion 5 93 Continued on next page NETHODS OF PROCEDURE (MOP) BINDER (Continued') Checklist (Continued) CHECK AS (X) B - MOP BINDER FORMAT, Continued APPROPRIATE I I Yes No N/A 16. Physically limited occupants work location, assigned buddies, description of limitation, relocation procedures. (pg 8) Comment If there are no physically limited occupants, in the Facility~ so state. 17. Records/Reports 18. 19. o Training (pg 97) - Building Warden Organization - Building Occupants o Monthly Fire Safety Inspection, Form E 5689-PAC o Monthly Floor/Wall Penetration Inspection, Form E 5689-A-PAC o Building Warden Organization Quarterly Review'Form CE 1578 o Semi-Annual Fire/Take Cover Drill Report, Form CE 1581 o Emergency Procedures Board Review/Update o MOP Annual Review Other Pertinent Information '(p~ 99) Copy of S.I. 131, Sec. 5 Continued on next page 7-1-86 S.I. 131 Section 5 94 METHODS OF PROCEDURE (MOP) BINDER (Continued) Statement of Purpose The information contained herein is to be used by all building occupants as a guide for the purpose of minimizing the effect of any emergency within the building. The emergency preparedness plan allows for a flexible operational response. The best approach will always depend on the kind of emergency and the extent of damage. ANY CHANGES, ADDITIONS, DELETIONS CAN ONLY BE M/kDE WITH THE ACKNOWLEDGEMENT OF THE BUILDING WARDEN. The Real Estate Property Development and Main- tenance forces of £ire-saf~ty systems shall keep the Personnel Protection Coordinator and Building Warden informed of any changes or modifications that could have an effect on the emergency preparedness plan. Statement of Authority The Bell System Personnel Protection program as outlined in BSP 770-300 layers and local S.I. 131, provides for uniform protection and emergency preparedness for personnel in all Company owned and leased buildings during emeriency situations. Titles 8 and 19 of the California Administrative Code require compliance to Emergency Pre-Fire Planning and Evacuation procedures as well as Emergency Action and Fire Prevention Plans contained therein. Where local, state, or Occupational Safety and Health Act (OSHA) regulations require higher degrees of protection, the legislated criteria shall be followed. Continued on next page 7-1-86 S.I. 131 Section 95 blETHODS OF PROCEDURE (MOP) BINDER (Continued) Emergency Telephone Numbers The following telephone numbers shall be included in the MOP binder: o Fire o Police o Company Medical o Paramedics o A~bulance o Hospital o Security o Emergency Control Center (ECC) or So. Sector Rpts Center o Security Guard (if applicable) o Personnel Protection Coordinator o Utility Companies o Property Management Center (PMC) - Reports Center o Names and job titles of persons to contact for testing and operating alarm signalling and fire suppression equipment o Taxi o Immediate Supervisor o Building ~arden o Alternate/Assistant Buildin$ ~arden Building Features The following building features should be included in the MOP binder: o Address o Year built o Number of floors o Type construction - steel-reinforced concrete - wood frame, etc. o Additions o Summary of safety features, i.e., - alarms per floor 6 type, termination (local, etc.), and - fire suppression equipment o Type of emergency communication system to relocate occupants Continued on next page 7-1-86 S.I. 131 Sect ion 5 96 METHODS OF PROCEDURE (MOP) BINDER (Continued) DOcumenting Employee Training The documentation of Building Warden Organization and occupant training is maintained by the Building Warden in the MOP binder. How Long? Three years. Company Training Courses Formal Company courses are available for Building Warden Organization members: Building/Floor Warden Cable Penetration Insp. #06127 #06126 Each BWO member will receive and retain a current certificate in first aid. Employees should contact their respective district training coordinator to arrange for scheduling. Training Documentation Process Fao Does It Action Building Warden o Trains his/her organization or arranges for £ormal BWO training (#06127) o Documents: - Name, telephone number, work location, i.e., rm. no. - Assigned position, i.e., floor warden, stairwell monitor, etc. - Date trained Inserts in MOP Binder for inspection by Company personnel and/or fire department personnel. o trains guards on emer- gency procedures 7-1-86 S.I. 131 Section 5 97 Continued on next page METHODS OF PROCEDURE (MOP) BINDER (Continued Training Documentation Process (Cont' d) J/ho Does It Floor Warden Employee's Immediate Supervisor Action o Trains floor occupants annually on emergency procedures o Documents: - Names work location, i.e., rm. no. - Date trained o Forwards documenta- tion to Building Warden o Trains ALL NE~ employees~ i.e.~ new adds, transfers, etc. within 14 days from the date employee reported to work location on: - procedures for all types of emergen- cies - how to notify Fire Dept. and Building Warden - how to activate alarm - relocation and eva- cuation procedures - the fire hazards of 'the materials and processes to which they are exposed. o Documents - date employee reported to work location - date trained 7-1-86 S.I. 131 Section 98 Continued on next page HETHODS OF PROCEDURE (HOP) BINDER (Continued Trainin$ Documentation Process (Cont'd) I/ho Does It Action Employee's Immediate Supervisor (Cont'd) o Forwards documenta- tion to Building Warden. o Informs employees of the location and con- tents of the HOP binder. Other Pertinent Information The MOP binder shall also include: 0 Procedures to be roi'lowed by employees who remain to operate critical plan operations before they evacuate 0 Procedures to account for all employees after emergency evacuation has been completed. 0 Names and job titles of those responsible for the control of accumulation of flammable or combustible waste materials. The housekeeping procedures to control the accumulation shall also be included. 7-1-86 S.I. 131 Section 5 99 FIRE EXTINGUISHERS Introduction Extingusher. s are classified according to their ability to fight various types of fires. Rule Only those who hae been trained on the proper operation of fire extinguisher equipment shall attempt to extinguish a fire. Classification Table Use the following table to determine the appropriate extinguisher to fight a fire. I Use on Class i Fires Involving.. Ordinary A [Combusti- Ibles I (Green I Tri- IExamples Angle) Ipaper, Iwood, Icloth, trash Flammable B ILiquids I (Red [Examples Square)[gasoline, C Types of £x- )tingulshers ~o Air pressure water tank 'o hand pump water tank lo hose lines I Io pressur- i lzed dry [ chemical I Io carbon [ dioxide [oil, paint, I and halon lalcohol, I Igrease, Io foam etc. Electrical Io pressur- IEquip- I ized dry Iment I chemical I I I lo carbon dioxide and halon Ex- ttngutshed I Tt~ By... I(Seconds) Cooling I 60 Smothering IOtschargel Useful Range (Feet) 30 Unlimited 10-18 (Blue Circle)IExamples appliances )and wiring Smothering with a Non-Con- ductive agent 10-18 4O 4-15 6 4-15 6 Continued on next page 7-1-86 S. I. 131 Section 5 100 FIRE EXTINGUISHERS (Continued) Clasification Table (Cont'd) [ Use on Class I Fires I lnvolvtr~j.. IAnything A I INAte B IAdditionat Icooling C Iwill be Ineeded (Multi-lfor items Pur- Iwhich pose) Ismolder I IExamples Icouches, Imattresses, letc. Types of Ex- tinguishers Ory Chemical ttngutshed By... Smothering Oischargel Useful Time Range (Seconds~ (Feet) 10-18 4-15 Continued on next page 7-1-86 S. I. 131 Sect ion 5 101 FIRE EXTINGUISHERS (Continued) Helpful Hints To determine the appropriate extinguisher to fight a fire, remember: CLASS A B C EQUALS Ashes Barrels Current CLUES Becomes Ashes i.e., paper, ~od, rags Barrels contain ~asoline, oil, grease Electrical Current i.e., appliances, wiring Basic Operation To operate, remember the keyword, P-A-S-S: P - ~ull safety pin A - ~im nozzle, horn or hose S --!queeze trigger handle S - !weep slowly from side to side Important o Watch for reflash o NEVER re-hang extinguisher once it has been discharged (even if only used for a few seconds) Comment Arrange with appropriate PMC - Reports Center to have extinguisher recharged by a licensed service company. Reminder IN ANY EMERGENCY SITUATION THERE IS NO SUBSTITUTE FOR COMMON SENSE. IF TIME DOES NOT PERMIT OFFICIAL INSTRUCTIONS, USE YOUR BEST JUDGEMENT. 7-1-86 S.I. 131 Section 5 102 ~ PACIFICr~ BELL~ A Pacific Telesis Company HAZARDOUS MATERIALS BUSINESS PLAN EMPLOYEE TRAINING The following section contains portions of training documents used to administer the Hazardous Materials Business Plan. · Standard Instruction 131 · Pacific Safety Plan Modules -- Administrative Guide -- Hazard Recognition/Communication -- Job Function Module Section 3 SYSTEM INSTRUCTIONS 131 SECTION 2 EFFECTIVE 1-1-83 EMERGENCY OPERATING INSTRUCTIONS SUCCESSION OF MANAGEMENT EMERGENCY COMMITTEES AND CENTERS AND DEPARTMENT RESPONSIBILITIES OVERVIEW Introduction Emergency Operating Instructions provide a frame- work around which local and personal disaster plans should be built. It also identifies certain key activities to be focused on in the event of a disaster. These plans should help minimize delays and confusion during a disaster. Purpose This Section describes responsibilities and actions to be taken in the event of an emergency. o Mobilization of Employees o District Level Responsibilities - All Departments o Various Department Responsibilities o Succession of Management o Emergency Committees and Centers. Thoughts to Ponder "Murphy's Law says: If anything can go wrong it will." Corollaries are: "Nothing is as easy as it looks" and it seems "Nature always sides with the hidden flaw." Remember All employees should remember that - The key to survival for employees and the Company during a disaster is - Preparedness, Awareness and Planning and that our most valuable resource during restoration and recovery is our employees. Comment All Managers should be familiar with this section. 1-1-83 S.I. 131 Section 2 1 SUCCESSION OF MANAGEMENT Introduction Per the Board of Directors (9-25-81) authority for managing the Company during a disaster is per the following sequence: o Chairman of the Board of Directors o President o Vice Chairman and Chief Financial Officer o Vice Chairman Strategic Planning and Administration o EVP External Affairs o EVP Network and Distribution Services ~ o VP Human Resources NOTE: The "Highest Ranking Officer" available shall assume the power and authority for managing the Company and shall be referred to as the Chief Executive Officer. Responsi- ibilities !Note The Chief. Executive Officer has full authority to delegate administrative duties, functions and powers in order to restore service as quickfy as possible. For further details refer to "Direction and Management of the Pacific Telephone and Telegraph Company in the event of Catastrophe". !-1-83 S.I. 131 Section 2 MOBILIZATION OF EMPLOYEES - ALL DEPARTMENTS Introduction To minimize delays and confusion during an emergency, each employee should be advised in advance what action is required during regular working hours or when off duty. Rules To assure that all employees have a common understanding, the following mobilization rules apply during an emergency: A) District Level and above Managers should report to their work location. In major metropolitan areas, if their work location cannot be reached and they have., no other documented emergency assignment, they are instructed to report to the nearest Crisis Assembly Point (see Pages 29 & 30 for locations), proceed to form ad hoc disaster committees, establish lines of communications with other centers and coordinate the restoration of service. If the preceding options are not viable, report to the nearest Central Office. B) All other Management and Non-Management employees who are not able to report to or call their normal work locations and who have no established emergency assignments are instructed to report to the nearest Central Office. Comment Employees may be assigned to duties they can perform in other Departments until the normal work forces can be re-established. 1-1-83 S.I. 131 Section 2 3 c DISTRICT EMERGENCY OPERATING INSTRUCTIONS - ALL DEPARTMENTS Introduction To minimize delays and confusion during an emergency, each District Manager shall develop local Emergency Mobilization and Operating Instructi'ons. These instructions should be prepared in advance, readily available and known to a~l personnel. Mandatory RequiremenZ ************************************************* * In the first quarter of every year, each * * District Manager must review with all * * his/her employees the District's Emergency * * Operating Instructions. * * The Operations Reports Center staff will * * send a request to each District Manager * * to confirm that his/her review has been * * done. The Official Directory will be * * used as the response checkoff list. * Instructions Should Include The Emergency Operating Instructions should include reviewing: o Where the District Emergency Center is located. o Mobilization instructions per S.I. 131 o Individual emergency assignments (if appropriate)'. NOTE: See examples on Page 5. Other Items to Consider The District Emergency Operating Center and designated mobilization points should have readily available: o Local Emergency call lists. Copy of S.I. 131 (How to Report Eme rgenci es ). Comment Periodic checks should be made to assure instructions and lists are up-to-date. 1-1-83 S.I. 131 Section 2 4 EXAMPLE EMERGENCY OPERATING INSTRUCTIONS CENTRAL DISTRICT MOBILIZATION OF EMPLOYEES OUTSIDE REGULAR WORKING HOURS In the event of a major disaster the District Emergency Operating Center (DEOC) will be established as follows: Primary Location Alternate Location 2035 Spring St., L.A. 1236 6th St., L.A. (213) 555-2513 (213) 564-3125 The Central District Manager and Second Level Supervisors will assemble in the DEOC. The Emergency assignment for all other Managers will be their normal work location. The following craftspersons shall proceed as soon as safe and practical to the following location: Center Street Central Office - 222 Center Street, L.A. J.M. Smith H.G. Jones S.S.'Franks T.K. Brown Comm. Tech. Comm. Tech. Comm. Tech. Frame Attend. X-BAR ESS CXR/Specials Frame Tenth Avenue Central Office - 1085 Tenth Avenue, L.A. D.E. Miller W.S. Scotts T.A. Johnson Comm. Tech. Comm. Tech. Frame Attend. ESS CXR/Specials Frame All other Management Employees who are not able to report to or call their work location and who have no emergency assignment are instructed to report to the nearest Central Office. 1-1-83 S.I. 131 Section 2 5 EMERGENCY PREPAREDNESS AND DISTRICT LEVEL RESPONSIBILITIES - ALL DEPARTMENTS District Level Responsi- bilities Are REFERENCE ITEM DESCRIPTION MATERIAL Personnel Assure that personnel S.I. 131 Protection protection measures Sec. 5 are taken in advance and procedures are provided. Examples: o Adequate emergency lighting and exits clearly marked and that they work. o Posted evacuation routes and desig- nated shelter areas. Protection Each Department shall S.I. 53 of Vital determine the type and Records extent of vital records required during an emergency. Copies of these records must be maintained in the Vital Records Retention Center at Dunnigan, California. First o Adequate number of S.I. 149 Aid personnel have had First Aid training. o Establish and main- tain adequate first aid supplies at strategic locations. Continued on next page 1-1-83 S.I. 131 Section 2 6 EMERGENCY PREPAREDNESS AND DISTRICT LEVEL RESPONSIBILITIES - ALL DEPARTMENTS, Continued District Level Responsi- bilities Are (Cont'd) REFERENCE ITEM DESCRIPTION MATERIAL Transpor- During disasters, tation public transportation may be severely im- paired. Over and above what the Motor Vehicle Group will be able to supply, consider obtaining vehicles from: o Employees o Rental and Public Service Agencies o Military o Public buses, trains, planes, boats or taxicabs NOTE: In the event of S.I. 131 a civil disturbance, Sec. 5 it may be necessary Page 43 to provide employee escorts to buildings. Coordinate with the Security Department. Food and Determine what Shelter for emergency food and employees water supplies are who are required and would expected be available in the to stay or event of an emergency. return to Prepare a list in the Job. advance, of suppliers to be contacted for food and a list of housing/lodging located near work locations that are available. Continued on next page 1-1-83 S.I. 131 Section 2 ? EMERGENCY PREPAREDNESS AND DISTRICT LEVEL RESPONSIBILITIES - ALL DEPARTMENTS, Continued District Level Responsi- bilities Are (Cont'd) REFERENCE ITEM DESCRIPTION MATERIAL Emergency Each District Manager S.I. 89 Call List should have the "TelephOne Directory- Managers Subject to Call" which lists Company Supervisory personnel whose assistance may be required during emergencies. Additional~emergency call list should be prepared locally as required. [1-1-83 S.I. 131 Section 2 8 PACIFIC SAFETY PLAN ADMINISTRATIVE GUIDE ALL DEPARTMENTS Effective date 10-1-84 CORPORATE SAFETY Ii/ TABLE OF CONTENTS TOPIC PAGE NO'. INTRODUCTION ..................................................................................... "1 DEFINITIONS ........................................................................................ 2 PLAN OVERVIEW .................................................................................. 1-2 INITIAL SAFETY TRAINING .......................................................................... 2 CERTIFICATION PROCESS ........................................................................... 3 VALIDATION OF THIRD-PARTY CERTIFICATION ..................................................... 3 ANNUAL SAFETY KNOWLEDGE REVIEWS ........................................................ 3-4 WORK OBSERVATIONS ............................................................................. 4 RE-EVALUATION .................................................................................... 5 EMPLOYEE RESPONSIBILITIES ..................................................................... 5 MANAGEMENT RESPONSIBILITIES ............................................................... 5-6 ENVIRON MENTAL INSPECTIONS ................................................................... 6 TOOL INSPECTIONS ................................................................................ 6 DEFENSIVE DRIVING REVIEW ............................ : .......................................... 7 PRE-DRIVING VEHICLE INSPECTION ............................................................... 7 RECORD RETENTION ............................................................................... 7 CONFORMANCE REVIEW ......................................................................... 7-8 FORMS: PACKAGE USER GUIDE/ORDER INFORMATION (Figure 1) .......................................... 9 ANNUAL SAFETY KNOWLEDGE REVIEW GROUP SIGN-IN SHEET (Figure 2) ................... 10-11 CONFORMANCE REVIEW (Figure 3) ............................................................ 12-13 Effective date 10-1-84 pR IVATE Notice Not for use or disclosure outside the Pacific Telesis Group and its subsidiaries except under written agreement. PACIFIC SAFETY PLAN ADMINISTRATIVE GUIDE OSHA STANDARD PURPOSE PLAN CONTENT PLAN FORMAT Effective October 1, 1977, every employer shall inaugurate and maintain an accident prevention program. The goal of the Safety Plan is to reduce accidents and injuries as well a related suffering and costs. Implementing an accident prevention program is a common sense bus- iness practice. It is also a legal requirement under the Occupational Safety and Health Act of 1970. Both Federal and State regulations mandate the minimum features of an accident prevention plan to be: · Training on the safety aspects of the job prior to assumption of that job. · Periodic observations made at the work site to correct unsafe acts and conditions. The development and administration of the Safety Plan fulfills our com- mitment to the safety of our employees as well as our legal obligations. The purpose of the Safety Plan is to: · Prevent accidents and injuries. · Provide a safe and healthful workplace for employees. · Provide training in the safety aspects of each job. · Provide documentation of safety training and work observations. · Encourage commendation of good safety performance. · Meet Federal and State OSHA requirements for safety training and an accident prevention plan. The Plan contains sections that apply to specific work groups or work environments. Individual sections are listed on Figure 1 in this guide. The Plan is organized to include the following functions: · Initial safety training prior to job assignments. · Certification of the employee's safety knowledge. · Validation of third-party certification. · Annual safety reviews. · Work observations. · Re-evaluation after three (3) years. · Conformance Reviews. PLAN OVERVIEW Each employee will receive initial safety training. The employee's knowledge level will be determined by use of the appro- priate Safety~ Knowledge Review(s). When an employee demonstrates a complete knowledge of the safety aspects of his/her job, that employee will be "Certified". Certification documents will be maintained in the employee's personnel file for the duration of that assignment. This "Certified" status will' remain valid for a period of up'to three (3) years. Annual Reviews will be conducted during this three year period. Annual Reviews will include all appropriate safety aspects related to the job functions of the employee. Reviews may be conducted in group sessions or one-on-one at the dis- cretion of the supervisor. S.I. 126 Effective date 10-1-84 1 ANNUAL REVIEW CERTIFICATION ENVIRONMENTAL INSPECTION KEY QUESTIONS RE-EVALUATION SAFETY RECORD THIRD-PARTY CERTIFICATION TOOL INSPECTION VALIDATION WORK OBSERVATION Reviews may be conducted using demonstration, discussion, videotape presentations designed for such reviews, or other suitable methods. At three year intervals the employee's safety knowledge will be re-evaluated. Initial training and annual reviews may be administered by either the immediate supervisor, a departmental safety trainer or the Training De- partment. DEFINITIONS A complete review of items included in the Safety Knowledge Review(s) pertaining to the employee's job. The process whereby safety training is administered to an employee. That knowledge is then tested and the demonstrated level of knowledge docu- mented. A detailed check for hazardous conditions within a defined area. Environ- mental inspections are the responsibility of second level managers. Those questions/points which (in the judgment of the manager) deal with the more hazardous job functions or safety practices which tend to be difficult to learn or apply. The process whereby an incumbent employee undergoes a complete review of his/her safety knowledge. This occurs every three years or as indicated by the employee's safety performance. Copies Of the Safety Knowledge Reviews which support the Certification status of an employee. The certification process administered by someone other than the imme- diate supervisor of an employee. A detailed check of the tools provided for an employee's use. The in- spection is performed by the user and verified by the supervisor. The process whereby an immediate supervisor confirms the "certified" status of an employee who received certification through a third party. An evaluation of an employee's on-the-job safety performance. PURPOSE TRAINING INITIAL SAFETY TRAINING The purpose of initial safety training is to provide the information needed to prepare an employee to perform his/her job safely, and meet State and Federal OSHA requirements. It is important to create a positive attitude toward safety. A reduction in accidents and injuries can occur if each employee makes safety a part of the everyday job. Initial training may' be provided by any one, or any combination of the following personnel: · The immediate supervisor · A departmental safety manager · Training Department NOTE: In cases where the training is conducted by a designated depart- mental safety manager or the Training Department (third-party certifica- tion) the immediate supervisor must validate the certification. This shall be done by selecting questions from the Safety Record(s) for demonstration or explanation by the employee, Training Records must reflect the valida- tion process, S.I. 126 Effective date 10-1-84 2 CERTIFICATION PROCEDURE IMPORTANT During Initial Training, the employee's level of safety knowledge will be determined by the use of the appropriate Safety Knowledge Review(s). · The trainer will document the performance during the Safety Knowl- edge Review. · Immediate retraining will be administered for any deviations. · Follow-up reviews of those deviated items will be conducted by the immediate supervisor within the first 30 days of the employee's new assignment. When the employee demonstrates 100% knowledge he/she will be "Cer-. tiffed" as trained in safety. ~ Certified status may remain valid up to three (3) years. The certifying manager will sign the Record of Certification to indicate his/ her judgment that the employee is certified. The certification records will be transferred in the event the employee changes supervisors. All work operations normally performed by the employee, as well as those tasks that the employee may be called upon to perform shall be included in the certification process. NOTE: Each manager is to be certified in his/her job discipline. Certi- fication as a non-salaried member of the discipline is valid upon entry into management. Direct management hires and employees promoted to new disciplines shall undergo the initial certification process. VALIDATION PURPOSE Validation of the certified status of an employee (in cases where that certification is conducted by a third party) provides assurance to the immediate supervisor of the safety knowledge level of the employee. PROCEDURE Upon receipt of the new employee or transferee and his/her Safety Knowledge Review from the certifying manager, the immediate supervisor will: · Select key questions from the review. · Have the employee explain or demonstrate the items. · Document the employee's performance on the Safety Knowledge Review sheets. · Sign the Record of Certification to indicate concurrence with the third-party certification. · Commend good safety performance. RECORD RETENTION The immediate supervisor will: · Retain a copy of the Safety Training Records. · Forward the origirral and any supporting documents for inclusion in the employee's personnel file. · Retain such records until replaced by certification in a new assign- ment. · Transfer records to the new supervisor at the time of any employee transfer or re-assignment. ANNUAL SAFETY KNOWLEDGE REVIEW FORMAT At the discretion of the supervisor, the reviews may be conducted: · At group sessions or · One-on-one. · By hands-on demonstration, or · Use of video programs designed for use as annual reviews or · Groups discussion or · Any combination of the above. S.I. 126 3 Effective date 10-1-84 IMPORTANT NOTE: Employees who do not attend scheduled group review sessions must be reviewed on items included in the group format. Review format must be selected based on the degree of hazard; know- ledge and experience level of subordinates; and individual employee needs. DOCUMENTATION Documentation of the Annual Review is to include: · Employee's name · Items reviewed · Reviewer's name · Date · Description of method of review (i.e., discussion, videotape, etc.) NOTE: Annual review sessions may cover an entire review package (ex: Office/Operator review) or only portions of a review (ex: items 1-16 Outside Craft). Figure 2 of this guide or an equivalent form may be used as documen- tation of group sessions. One-on-one reviews may be documented on the review sheets or equiv- alent forms. NOTE: Records of Annual Reviews shall be forwarded to the receivir~g supervisor in case of employee transfer or re-assignment. WORK OBSERVATIONS PURPOSE Work observations are conducted to: · Commend good safety performance. · Determine if employees adhere to the safety practices learned durir~g the training and certification process. · Correct any unsafe acts by employees. · Correct any hazardous conditions detected. · Meet State and Federal OSHA requirements. PROCEDURE NOTE: Effective date 10,1-84 A work observation on Company premises may be conducted at any time. A safety work observation at a work site should be made unannounced, immediately upon arrival at the work site. Survey the entire work area as well as the actions of employees. Determine the employee's performance by: · Tangible safety indicators such as file drawers left open, hard hat use, work area protection. · The employee's actions. Immediately correct any unsafe acts or hazardous conditions. Record all deviations. Briefly explain the deviation and corrective action in the remarks area of the Work Observation Record. Advise the employee of the Company policy of progressive discipline for safety infractions. Document such discussion. Commend good safety performance. For recordkeeping purposes, the evaluation of a work operation is co,¥ sidered one observation regardless of the number of items observed. ~n operations involving numerous employees, one observation may be re- corded for each. (Ex: on a visit to a manhole work site the employee was observed wearing eye protection and safety headgear. This would be recorded as one work observation.) S.I. 126 4 RE-EVALUATION CANDIDATES Employees shall be re-evaluated when: · A maximum period of three (;3) years PROCEDURE has elapsed since the previous evaluation, during which the employee has performed the same job, or · The employee's performance during work observations, annual reviews, upper management reviews indicates a Iow level of safety performance, or · The employee's safety record indicates a Iow level of safety performance, or · As deemed necessary by the supervisor. The certified status of employees with three (3) years satisfactory safety knowledge and performance may be extended up to three (3) additional years. The Record of Certification in file will be so noted. Employees whose safety performance is less than satisfactory will receive any necessary remedial training. These individuals will then undergo the certification process again. EMPLOYEE RESPONSIBILITIES ALL EMPLOYEES Every employee shall: · Perform his/her job duties in accordance with · · · the prescribed safety procedures. Inspect all tools under his/her control prior to each day's use. Document one such inspection at least annually. Use all personal protective devices available. Correct and/or report any unsafe conditions encountered. FIRST LEVEL MANAGER IMPORTANT NOTE: SECOND LEVEL First · · · level managers shall: Create a positive attitude toward safety. Exemplify safe work practices. Certify each new or transferred subordinate within 30 days of such employee's report date. · Immediately retrain any subordinate on any items of safety which are unsatisfactory. · Conduct work observations at work locations as prescribed under "WORK OBSERVATIONS" in this Guide. · Provide annual reviews on appropriate safety items. Alert subordinates to known hazards of specific tasks. (Ex: electrical haz- ards discovered during a pre-field inspection of a work site. The employee must be alerted to the hazard and refreshed on precautions to be taken.) When pre-field duty is delegated, the supervisor remains responsible for the instructions regarding hazards. Second level managers shall: · Provide training for subordinate supervisors in the administration of the Plan. This training may be conducted by the: · Second level manager · Training Department · Departmental safety manager · Any combination of the above · Annually, in accordance with "CONFORMANCE REVIEWS" of this guide, conduct reviews of his/her subordinate first level managers. · Continually perform safety work observations on visits to work locations. · Provide environmental inspections twice each year at each location within the area of responsibility. S.I. 126 Effective date 10-1-84 5 THIRD LEVEL FOURTH LEVEL FI FTH/SIXTH LEVEL Third level managers shall: · Provide training for subordinate supervisors in the administration of the Plan. · Continually perform safety work observations on visits to work loca- tions. Document such observations. · Annually review the records of subordinate second level managers 'to determine compliance with the Plan. Fourth level managers shall: · Perform safety work observations on visits to work location, s. Document such observations. · Annually provide reviews of a representative sample of subordinate managers to determine compliance with the Plan. In instances deemed appropriate, may designate a manager with safety responsibilities in the Division to provide safety certification and/or reviews. A fifth level manager or sixth level manager shall: · Ensure the Safety Plan is properly administered by all subordinate levels of management. ENVIRONMENTAL INSPECTIONS RESPONSIBILITY PROCEDURE An environmental inspection is a detailed check for hazardous conditior~s within a defined area. This inspection is conducted by the responsible second level manager or his/her designated representative. Every supervising manager is responsible for the maintenance of a hazard- free environment for his/her subordinates. Each second level supervisor is responsible for the area used by sub- ordinate employees and its documented inspection. Conduct an Environmental Inspection as follows: · Select the review package corresponding to the environment. · Schedule the inspections at six (6) month intervals. · Use the review package as a guide while conducting the inspection. · Immediately correct any hazard detected. NOTE: If a hazard cannot be immediately corrected, take measures to assure that employees will not be exposed to danger. Initiate appropriate action to have the condition corrected. · Document corrective actions. · Forward copies of inspections with deviations beyond local remedy to the Property Management Center for correction of unsafe conditions. · Follow up on hazardous conditions and deviations noted until correc- tions are complete. TOOL INSPECTIONS FREQUENCY PROCEDURES Tool inspections are to be performed prior to each day's use. Tool inspections are to be documented at least once each year. The employee using Company-provided tools shall conduct the inspection. Responsibility to assure the employee is using safe tools rests with the supervisor. The supervisor of the tooFusing employee will verify that the required inspections are being performed. S.I. 126 Effective date 10-1-84 6 DEFENSIVE DRIVING REVIEW DEFINITION A defensive driving review is an evaluation of an employee's driving habits and abilities. FREQUENCY A defensive driving review will be scheduled annually and conducted in accordance with the instructions in the Defensive Driving review of this Plan. PROCEDURE PRE-DRIVING VEHICLE INSPECTION The driving review and road test will be conducted in accordance with the review outlined in the Plan A driving review may be administered by any of the following: · The immediate supervisor Departmental safety manager · Training Department personnel. A Company vehicle must be inspected by the user prior to use each day. This pre-drive inspection will include, but not be limited to: · Brakes- 3x5 test · Horn · Lights · Directional signals · Windows- cleanliness · Windshield wipers · Mirror adjustment · Tires- condition and inflation · General housekeeping · Restraint devices RECORD RETENTION Retain Safety Records as follows: · Safety Knowledge Review- Until superseded by new certification. · Annual Review Documentation - Current year and previous calendar year. · Driving Road Tests- Current year and previous calendar year. · Tool Inspection - Current year and previous calendar year. · Work Observation Record - Current year and previous calendar year. · Conformance Review- Current year and previous calendar year. · Environmental Inspections - Current year and previous calendar year. · Record of Certification- Until surperseded by new certification. CONFORMANCE REVIEW DEFINITION A Conformance Review is an appraisal of: · A first level manager's proficiency in administering the Plan. · The importance given safety in the work group. COMPONENTS A Conformance Review consists of: · A review of the manager's records. · A review of the manager's proficiency at conducting: · Annual Review Sessions. · Work Observations. · Initial Certification or Validation of third-party certifications. · Re-evaluations of incumbent employees. · Interviews with a representative sample of non-salaried employees. PROCEDURE Using Figure 3 of this Guide, or equivalent forms, determine: · Are all necessary forms included for each subordinate. · Are all subordinates in the review population certified. · Are minimum numbers of work observations recorded. S.I. 126 Effective date 10-1-84 7 FEEDBACK · Are deviations documented. · Are minimum review frequencies met. Conduct an observation and evaluation of the first level supervisor en- gaged in an Annual Review session and any combination of the following functions: · Unannounced work observations at a work location. · Initial Certification or Re-evaluation. · Validation of third-party certifications. Conduct interviews with a representative sample of the non-salaried em- ployees to determine: · Frequency of safety meetings. · Frequency of tool inspections (if applicable). · Frequency of defensive driving reviews (if applicable). · Knowledge of motor vehicle inspection procedures. · General safety knowledge level. · . Degree of importance given safety in the work place. Provide a copy of the completed forms used in conducting the review to the manager under review. Forward one copy of the review forms to the next level of management. Retain one copy of the review forms as documentation of management involvement in the administration of the Plan. STAFF REVIEWS PURPOSE FREQUENCY COMPONENTS PROCEDURE The purpose of a Staff Review is to: · Educate field personnel in the proper administration of the Safety Plan. · Determine that the Plan is being implemented as intended. · Evaluate the proficiency of all levels of supervision in administering -the Plan. · Demonstrate Management concern for the safety of all employees. A representative sample of the management team within each division is to be reviewed annually. Additional reviews may be conducted by, or upon the request of Corporate Safety Staff. If applicable, all of the following are to be included in the Staff Review: · Recordkeeping · Work observations · Annual Safety Knowledge Reviews · Employee interviews · Defensive driving reviews · Tool inspections · Environmental inspections · Safety training as conducted by departmental safety manager · Certification · Validation of third-party certification Using Figure 3 of this Guide, or equivalent forms, evaluate the effectiveness of the first level supervisor's administration of the Plan. Conduct an environmental inspection of the work location as follows: · Record all deviations on the appropriate environmental package. · Compare this review with the most recent local environmental inspection. · Inform the appropriate supervisor of the items that require correction. S.I. 126 Effective date 10-1-84 8 FEEDBACK At the completion of all reviews within the target population, provide feedback to the requesting manager. Feedback should include, but not be limited to: · Copies of all forms used in the review process. · Identification of areas of non-conformance. · Recommendations for correction or adjustments to present admin- istration of the Plan. · Commendations for good performance under the Plan. · Summarization of upper management participation in the admin- istration of the Plan, as demonstrated by documentation. Provide a copy of the completed forms used in conducting the review to the requesting manager. Retain one copy of the review forms as documentation of upper management involvement in administration of the Plan. FIGURE I ITEM # PACKAGE TITLE USER S126 C083 C081 C085 C077 C087 C084 C082 C089 C088 C086 C076 C078 C080 C079 ADMINISTRATIVE GUIDE MACHINE OPERATORS OFFICE/OPERATOR FORCES OFFICE ENVIRONMENTAL INSP. DINING SERVICES CABLE ENTRANCE FACILITIES ENVlR. OUTSIDE CRAFT MOTOR VEHICLE DEPARTMENT COIN COLLECTING & COUNTING TOOL INSPECTION DELIVERY & USAGE BUILDING ENTRANCE ENVIRON- MENTAL INSPECTION BUILDING OPERATIONS INSIDE CRAFT CENTRAL OFFICE ENVIRONMENTAL INSPECTION DEFENSIVE DRIVING ALL SUPERVISORS Accounting/Comptrollers/Reproduction Operator Services Clerical Forces Second Level over Operator/Clerical & Other Forces Dining Services Co. Empl. Second Level Supervisor- Dist. Svc.- Maintenance Distribution Services Bell Pub. Communications Switched Services/Special Services Motor Vehicle Maintenance Forces Bell Pub. Communications All Tool-using Employees Delivery/Usage Forces 2nd Level Supervisors with Outside Work Centers Building Maintenance Supervisors- Support Services Special Services/Switched Services Forces Switched Services/Special Services All Supervisors with Employees who are required to drive on Company business. NOTE:All materials (except the Dining Services Package), may be ordered on Form P3056 through CDC procedures. Dining Services Review package may be ordered on Form GA 1320-FA. Order for Bell System Practices and Miscellaneous Material, through the Documentation Coordinator. S.I. 126 Effective date 10-1-84 9 FIGURE 2 PACIFIC SAFETY PLAN ANNUAL SAFETY KNOWLEDGE REVIEW GROUP SESSION Date Review Package Title Item(s) Reviewed Reviewer. Name Attendees Title Supervisor Complete both sides. S.I. 126 Effective date 10~1-84 10 Provide a brief description of review session format. (Discussion, lecture, Videotape, demonstration, hands-on, etc.) (Reproduce form as needed) S.I. 126 Effective date 1 O-1-84 11 Figure 3 Supvr. Page__ District Date Work Group # Subordinate Titles Annual Accident Rate of CONFORMANCE REVIEW Records Yes No Remarks 1. Are all subordinates certified? 2. Are certifications completed within first 30 days on the job? 3. Does Supvr. have appropriate records on each employee? 4. Are minimum number of work observations documented on each employee? 5. Are deviations explained? 6. Do records indicate disciplinary action is taken on safety violations? 7. Are annual review sessions documented? 8. Are local items included in reviews? 9. Do records reflect deviations in tool & environmental areas are corrected? Safety Knowledge Reviews 10. Is Supvr. knowledgeable? 11. (A) Are annual reviews comprehensive? (B) Items reviewed effectively?. (C) Reasons for safety explained? 12. Is immediate training given on any deviations? S.I. 126 Effective date 10-1-84 12 Yes No Remarks 13. 14. Are work observations accurately documented? Is immediate training given on observed deviations? 15. Are unsafe conditions corrected? 16. 17. 18. Safety Attitude Does the supervisor create a positive attitude toward safety? Is supervisor familiar with safety resources/references? Are the causes of serious accidents during the previous 12 months discussed. Employee Interviews 19. Most recent safety meeting? Date 20. Most recent tool inspection? Date 21. Most recent defensive driving review? Date 22. 23, 24. 25. 26. 27. What is your responsibility in the safe operation of a motor vehicle? What items are included in a pre-driving check? Select 3 representative questions from the appropriate safety knowledge review. What importance is placed on safety in your work group? Acceptable Knowledge Level Remarks S.h 126 Effective date 10-1-84 13 PACIFIC SAFETY PLAN HAZARD RECOGNITION/COMMUNICATION Effective 11-25-85 COMPANY SAFETY iii PACIFIC SAFETY PLAN/HAZARD RECOGNITION/COMMUNICATION How To Use The Hazard Recognition/Communication Review Package is to be used with the administrative guide in the delivery of the Pacific Safety Plan. Purpose This package is designed to assist the Manager in, · Administering a Hazard Communication Safety Plan tailored for the work group. · Preventing accidents related to hazardous substances in the workplace. · Controlling accident-related costs. · Meeting OSHA requirements for a hazard communication plan. · Establishing documentation of safety training and performance. Components Coverage Scheduling The "Recognition" sections of this package contain general information on hazardous substances. The "Communication" sections provide specifics and must be reviewed with all employees annually. Because of the technical nature of this material it should not be handled in a question and answer format. It is recommended that this information be presented in group sessions. Frequency of review is based on the level of hazard involved. Generally reviews are to be scheduled, as other safety modules, on an annual basis. Additional coverage may be required on new substances introduced to the work place or newly assigned employees. Certification must be completed within thirty (30) days of an employee's report date. Record of Certification Safety Knowledge Review Sheet DOCUMENTATION REQUIREMENTS / HOW TO COMPLETE FORMS Enter the following information on the Record of Certification Form: · Name of employee · Enter date of certification · Signature of certifying employee, title and date · Signature of immediate supervisor (if other than certifying manager), title and date · Title(s) of Safety Knowledge Packages on which employee is being certified · Date employee is to be re-evaluated on each review package Enter the following information on the Safety Knowledge Review Documentation Sheet: · Employee's name · Reviewer's name · Month/Day/Year material discussed with the employee Effective 11-25-85 PACIFIC SAFETY PLAN HAZARD RECOGNITION/COMMUNICATION TABLE OF CONTENTS PAGE(S) · INTRODUCTION ........................................................ 2 HAZARD RECOGNITION SECTION(S) · Types of Hazards - Biological Hazards ...................................... - .............. 4 - Physical Hazards ..................................................... 4 - Chemical Hazards .................................................... 4-6 · How Chemicals Enter The Body ........................................... 7-9 · How Chemicals Affect The Body .......................................... 8-9 · Potential Health Hazards At Company Locations ............................. 10-11 · Potential Health Hazards At Customer Locations ............................. 12 · Common Hazards ..................................................... 13-17 HAZARD COMMUNICATION SECTION(S) · Hazard Communication Written Company Program ........................... 19 · Identifying A Hazardous Substance ........................................ 20 · Label Information ...................................................... 21-22 · Material Safety Data Sheets .............................................. 23, 24-26 · New Product Information ................................................ 27 GLOSSARY ............................................................ 28-32 Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -1- INTRODUCTION This package contains two sections: · Hazard Recognition provides general information on hazardous substances, and · Hazard Communication provides specific information on hazardous substances that must be reviewed with all employees annually. The following is a brief description of each section: · The "Types of Hazards" section gives you general information on hazards so that you can readily identify potential problems. "How Chemicals Enter The Body" identifies the primary routes of entry. "Health Hazards At Company Locations" contains a table that you can use to associate specific health hazards with typical Company locations and activities. · "Health Hazards At Customer Locations" gives you telltale signs of health hazards at customer locations. This is designed to help you recognize the signs of potential hazards. · "The Common Hazards" section describes in more detail those health hazards that you are most likely to encounter on the job. · "Hazard Communication Written Program" describes the contents of the written program. · "Identifying A Hazardous Substance" tells you how to identify hazardous substances. · "The Material Safety Data Sheets" section provides an explanation of information on an MSDS. · "Label Information" is an overview of container labels. · "Glossary" defines the terms contained in this package and in related information. Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION '2- HAZARD RECOGNITION This section provides general information on "Recognizing Hazards". This material will be helpful in understanding the terminology used in the "Hazard Communication" section. Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -3- TYPES OF HAZARDS Hazard Types Biological Hazards Physical Hazards Hazards can be grouped into three general types: · Biological · Physical · Chemical Biological hazards can occur from exposure to certain plants and animals, molds, fungi, bacteria, grain dusts, and insects. Biological hazards can produce both acute and chronic infections, allergic reactions, dermatitis, or parasitic infections. Physical hazards include noise, radiation, and temperature extremes. These hazards can have immediate or cumulative effects on the health of employees. Chemical Hazards DOse There are thousands of chemicals we encounter in all areas of our life. Many can be found in products that are found in any home or business. Not all chemicals are considered hazardous. The degree of hazard that each chemical presents depends on: (1) its level of toxicity, (2) the amount and duration of exposure to it, and (3) the individual's susceptibility. Excessive amounts of a chemical can be dangerous. Small amounts may be considered dangerous'if the chemicals are toxic. The hazard is in the level of the "dose" experienced or the measured quantity of the exposure to the chemical over time. Awareness that the chemical exists is not enough to determine that it is dangerous without more knowledge about the chemical, the relative concentration and the length of exposure. For example, two aspirin taken every four hours by adults generally produces desirable effects in most people. A person who took an entire bottle of one hundred aspirin at once would become very.ill due to the large dose. Dose means "How much - How long". Various agencies have developed exposure limits for specific hazardous sub- stances. These limits allow the use of hazardous substances within the prescribed amounts. These levels also identify the point above which the exposure becomes hazardous. Manufacturers' recommendation and/or Company guidelines must be adhered to in order to prevent an over exposure. Effective 11-25-85 s.I. 126 HAZARD RECOGNITION/COMMUNICATION '4- FORMS OF CHEMICALS Dusts Solid particles generated by crushing, grinding, impacting, exploding or break- ing apart. Particles that can't be seen in the air can get deep into the lungs and cause damage. A visible layer of dust may indicate that ventilation exhaust sys- tems are inadequate or aren't working properly. Fumes Solid particles usually condensed from heated metal operations like welding, sol- dering, melting, or smelting. In most cases, the hot material reacts with the oxy- gen in the air to form an oxide. Lead oxide fumes, for example, can be formed during smelting and iron oxide fumes from arc welding. The particle size in fumes is small enough to be deposited deep in the lungs. Smoke A mixture of small solid particles of carbon or soot and droplets (such as tar droplets in tobacco smoke). Smoke particles are generally even smaller than fume particles and can also go deep into the lungs. Mists Liquid droplets suspended in the air. A mist is formed by breaking up a liquid, by splashing, foaming, or atomizing. Examples would be the oil mist produced during cutting and grinding, acid mists from electroplating, or paint spray mist from paint spraying. Continued Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -5- FORMS OF CHEMICALS (Continued) Gases Fluids (as air) that do not take shape or volume. Example: Oxygen is a gas. Carbon monoxide, found in the exhaust of internal combustion engines, is also a gas. One is necessary to sustain life. The other is dangerous in excessive amounts. Vapors Gaseous form of substances that are normally in the solid or liquid state. For example, solvent vapors evaporate from some solvents, such as acetone, at room temperatu re. Liquids Formless fluids. An example is water, all liquid we commonly encounter will also evaporate at a characteristic rate in air. This evaporation can create gases that mix with air. Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -6- HOW CHEMICALS ENTER THE BODY Routes of Entry There are three primary routes of entry into the body for chemicals: · Inhalation · Skin absorption · Ingestion Inhalation Most chemicals enter the body by being inhaled through the lungs. Chemicals like chlorine or ammonia can irritate the nose, throat, and lungs. Other chemi- cals are absorbed through the lungs into the blood and, in this way, do damage to other organs in the body. Chemicals in dust form, such as silica and asbestos, tend to lodge in the lungs and remain for a long time. These dusts can cause immediate reactions or symptoms that can occur many years later. Skin Absorption Chemicals that are absorbed through the skin are usually liquids. They can cause either a localized reaction, like a rash or some other form of dermatitis, or they can be absorbed through the skin into the body and affect internal organs. Some examples of chemicals that can be hazardous if absorbed through the skin are solvents, methanol, toluene and some pesticides like parathion. Ingestion The third route of entry is ingestion, or swallowing. People do not deliberately swallow dangerous chemicals. Eating lunch in a contaminated work area or neglecting to wash contaminated hands can result in swallowing chemicals with food. These chemicals are then absorbed through normal body functions into the blood and may affect other organs in the body. Effective 11-25-85 S,I. 126 HAZARD RECOGNITION/COMMUNICATION -7- HOW CHEMICALS AFFECT THE BODY Reaction The body's reaction to harmful chemicals may be either acute or chronic. An acute reaction occurs immediately upon exposure to the hazard - for example, a skin rash from getting solvent on unprotected skin. A chronic reaction is damage to the body that occurs over a period of time - for example, lung diseases that take years to develop. Classifications Chemicals are classified by the effects they have on the body. The classifica- tions are as follows: Irritants Chemicals whose main effect on the body is one of irritation. Irritant gases affect the nose, airways, eyes, mouth, or lungs. They can produce acute as well as chronic irritation. Irritation can cause overproduction of mucus, chronic cough, and have a potential to make a person more susceptible to infection. Examples of irritant gases include phosgene, chlorine, ozone, nitrogen dioxide, and ammonia. Asphyxiants Could be any gas or chemical in high concentration in the air which can displace oxygen and cause suffocation. Examples of simple asphyxiants are propane, argon, methane, neon, helium, hydrogen, and acetylene. Anesthetics or Narcotics Chemicals that make you drowsy, sleepy, or produce a mild drunkenness. Large amounts of these chemicals can cause a person to go into a stupor, a coma, cause convulsions or death. Examples include chlorinated hydrocarbons, which are normally used as solvents, such as freon, trichloroethane, and perchloroethylene. Alcohols such as methanol, ethanol, and isopropanol are also narcotics. Continued Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -8- HOW CHEMICALS AFFECT THE BODY (Continued) Carcinogens Carcinogens are substances that are suspected or known to have the capacity to cause cancer in humans or animals. Some well known carcinogens are asbestos, benzene, nitrosamines, vinyl chloride, benzidine dyes, chromium, arsenic, and coal tar pitch volatiles. Mutagens Chemicals that can cause changes in sperm or egg cells. The changes could ultimately cause cancer in the exposed person or birth defects in his or her offspring. Examples are ozone and benzene. Ter~ogens Chemicals that cause abnormal changes in the fetus during pregnancy, result- ing in birth defects. Examples are nicotine and alcohols. Systemic Poisons Chemicals that interfere with normal body functions and may affect all body systems and organs. Beryllium is an example. Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -9- POTENTIAL HEALTH HAZARDS AT COMPANY LOCATIONS· Introduction Potential health hazards exist in almost all areas of our lives, at home and in the workplace. Because work locations (and the activities performed there) are familiar, it is easier to predict and control the health hazards that may exist. The table on page 11 can help you be more aware of the health hazards which may be associated with the activities that employees perform at company locations. Table Explanation The table lists typical company locations and the work activities commonly per- formed. The table then lists the health hazards that are associated with each work activity. To use the table, identify in the first column the location in which you work. Then, for that location, select the activity or activities that you will be performing. The third column lists the hazards that may be encountered. Example For example, if you are handling materials in a warehouse, the table tells you that possible hazards include solvents and compressed gases. You then could turn to the pages that describe those hazards in detail to learn more about them. Supervisor's Responsibilities The table is not meant to be an exhaustive list of all the hazards that may exist in each situation. You should: · Develop a list for your specific group. · Obtain resource documents identified in this package. This may require that you obtain an MSDS when appropriate. · Ensure that employees are properly trained in how to handle hazardous substances to which they may be exposed. If you encounter a situation you think may be hazardous consult one of the fol- lowing for guidance. · S.I. 131, Emergency Operating Instructions, Methods of Procedures Binder · Hazardous Materials/Waste Mangagement Handbook · Company Safety · Company Medical Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -10- POTENTIAL HEALTH HAZARDS AT COMPANY LOCATIONS (Continued) Work Location Activities Potential Hazards General office Mailroom services, operator Excessive noise environment services, coin counting Reproduction services Excessive noise, solvents Warehousing site Material storage and handling Material recycling Solvents, compressed gases, excessive noise Lead, PCBs, noise, radiation, other hazardous materials Switching center Equipment maintenance Auxiliary power room activities, large air conditioning units Battery handling and testing Maintenance of lightwave transmission systems Handling transformers and capacitors Equipment removal Solvents Excessive noise, steam, electrical Acids, fumes, hydrogen gas Lasers PCBs Radiation, asbestos, lead Outside plant Cable splicing and repair Cable removal and rearrangement Operation of heavy equipment Maintenance of lightwave transmission systems Solvents, lead, compressed gases, adhesives, compounds Lead Noise Lasers Garage Motor vehicle maintenance Material storage Asbestos, solvents, excessive noise Compressed gases, solvents All indoor locations Building maintenance (e.g., work with heating, ventilation, and air conditioning systems) Janitorial services Excessive noise, asbestos, solvents, corrosives Solvents, cleaning caustics Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -11- POTENTIAL HEALTH HAZARDS AT CUSTOMER LOCATIONS Introduction Customer locations present an array of potential health, hazards. Since these locations vary so greatly the kinds of health hazards encountered can be equally varied and unpredictable. Supervisor's Responsibility Potential hazards at customer locations pose more of a challenge. They aren't always predictable since businesses have differing processes. The supervisor, therefore, must train employees to recognize hazards, and plan ahead for haz- ards at customer locations. Hazards which exist on a customer's premises may require negotiations with the customer. What To Look For Certain industrial environments entail obvious health hazards and require spe- cial protective equipment and/or work procedures. Typical examples include: · Nuclear generating stations' · Chemical manufacturing facilities and storage locations · Laboratories · Refineries In addition, special hazards exist in places where paint spraying, welding, plat- ing, abrasive blasting, and machining are done. "Clues" To Potential Health Hazards Many work situations, however, have health hazards that are more subtle and may require some "detective" work to identify. The following list includes environmental conditions that should "clue" you that a potential health hazard may be present: · Noise levels that require voices to be raised to be heard · Strong odor noticed upon entering an area · Eye irritation upon entering an area · Visible fumes or dust · Ineffective exhaust systems · Highly toxic chemicals in use - (labeled containers) · Worker comments of discomfort · Warnings on posted labels, signs, or placards · Special protective equipment that is in use or is readily available Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -12- COMMON HAZARDS Introduction This section contains information on potential health hazards that are found in our industry. Contents Since information for most of these items can be found in existing Company Guide- lines. The associated references are provided for your use. PSP = Pacific Safety Plan BSP = Bell System Practice SR = Special Report PL = Plant Letter RL = Recommendation Letter Hazardous MaterialsNVaste Management Handbook Aisc included is "Health Impact" material. Asbestos · References: · PSP Outside Craft Module · SR 80-11-100 · PL 80-07-216 , · Hazardous MaterialsNVaste Management Handbook · Health Impact: Asbestos fibers can enter the body by inhalation or ingestion. Some fibers re- main in the lung tissues indefinitely. · Asbestosis is a chronic disease of the lungs that makes breathing difficult and can cause death. · Cancer of the lungs, esophagus, stomach, intestines, and rectum can be induced by asbestos fibers. In addition, asbestos can cause mesothelioma, a cancer of the membranes that line the chest and abdomen. Compressed Gases · References: · Liquid Propane: PSP Delivery & Usage Module PSP Outside Craft Module BSP 081-315-101 BSP 081-315-102 BSP 081-330-115 BSP 081-330-116 Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -13- Continued COMMON HAZARDS (Continued) Compressed Gases (Continued) Acetylene: PSP Outside Craft Module BSP 081-330-105 · MAPP: PSP Outside Craft Module RL 82-03-018 · Nitrogen: PSP Outside Craft Module BSP 637-025-010 BSP 637-300-100 · Anhydrous Ammonia: PSP Machine Operators Module BSP 010-110-008 Health Impact: The compressed gases used most often on company premises all have basi- cally similar effects on the human body. In general, these gases are nontoxic. However, prolonged inhalation of high concentrations can have an anesthetic effect. Since they displace natural oxygen in the air, high concentrations can cause suffocation. Skin contact with the liquid form of these gases can result in severe burns. Anhydrous ammonia, for short periods of time, can irritate the skin, eyes, throat, and lungs. High concentrations can have a corrosive effect on tissues and cause laryngeal and bronchial spasms and edema, leading to obstructed breathing. Lasers Reference: · PSP Outside Craft Module · RL 82-11-163 Health Impact: Damage to the eye can be associated with lasers. Careless exposure to the laser beam can cause injury to the retina and, in some cases, cataracts. Since the light emission pattern of the semiconductor lasers used in our company is a dispersed beam, i.e., it is not as powerfully focused as other laser beams, the risk of eye injury decreases rapidly with distance from the source of the beam. Lead · Reference: · PSP Outside Craft Module · BSP 010-170-002 · BSP 081-852-127 Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -14- Continued COMMON HAZARDS (Continued) Lead (Continued) BSP 620-100-010 · BSP 627-380-240 · BSP 628-240-240 · BSP 628-240-242 · BSP 632-020-240 · BSP 632-315-200 · BSP 633-200-201 · BSP 644-200-005 · BSP 649-210-132 · · BSP 649-210-135 Hazardous Materials/VVaste Management Handbook Health Impact: Excessive quantities of lead taken into the body can cause a variety of problems that range from minor disorders to serious physical damage or death. The degree of severity depends on the amount of lead absorbed and the length of time that high lead levels exist in the body. PCBs Reference: · PSP Outside Craft Module · PSP Inside Craft Module · PSP Delivery & Usage Module · Hazardous MaterialsNVaste Management Handbook Health Impact: PCBs can enter the body by way of inhalation, ingestion, or absorption through the skin. According to the EPA data, significant and prolonged exposure to PCBs can cause reproductive problems, birth defects, gastric disorders, skin lesions, swollen limbs, cancer, tumors, eye and liver disease, and chloracne (a painful and disfiguring skin problem). Radiation · Reference: · PSP Inside Craft Module · BSP 010-110-001 · BSP 010-150-001 · BSP 010-150-002 · Management Handbook, Section 16.09 · Hazardous Materials/Waste Management Handbook Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -15- Continued COMMON HAZARDS (Continued) 'Radiation · Health Impact: (Continued) Ionizing radiation is very penetrating and can cause serious damage in any tissues of the body, ranging from skin burn to cancer. Acute exposures to ionizing radiation are not likely to occur in our industry. However, chronic exposure could cause effects that wouldn't appear for years, such as leukemia, .thyroid cancer, or sterility. Nonionizing radiation - Infrared radiation can cause cataracts, eyelid burns, and skin burns. Ultraviolet radiation can cause eye infections and severe sunburn. Microwaves can cause an intolerable rise in body temperature ~nd localized damage to tissue. Solvents Reference: · PSP Office/Operator Forces Module · PSP Building Operations Module · BSP 065-330-120 · BSP 065-330-320 Health Impact: Solvents dissolve the skin's natural protective barrier of fats and oils and leave it susceptible to irritation (dermatitis). An excessive concentration of solvent mists in the air can cause throat irritation and bronchitis. · Aqueous solvents - Known for their irritant effects after prolonged exposure. Organic solvents - Because vapor pressures in organic solvents are usually higher, the risk of inhaling toxic quantities is much greater. Organic solvents can cause a variety of ill effects, whether they are inhaled or absorbed through the skin. All organic solvents act as depressants and anesthetics, indicating th'at they affect the central nervous system. These effects may range from mild narcosis to death from respiratory arrest. Continued Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -16- COMMON HAZARDS (Continued) Solvents (Continued) Some organic solvents can cause injury to the kidneys, liver, and gastrointestinal tract. Benzene (contained in gasoline) affects the blood-forming tissues of the bone marrow and has been shown to cause leukemia. NOTE: Benzene is easily absorbed through the skin or by inhalation. It should not be used for any process requiring skin contact or where the air concentration is not controlled by proper ventilation. Paint and Varnish Removers · Reference: · BSP 770-320-110 Paint and varnish removers - These products generally contain either a mix- ture of solvents or a strong caustic agent, both of which are highly toxic. Skin exposure, in particular, presents a special hazard caused by defatting the skin which removes the body's natural protection. Gasoline - Well known as a hazard that can cause fire and explosion, gaso- line is also highly toxic. Raw gasoline is composed of a complex mixture of hydrocarbons, which alone are highly toxic. The various additives used to blend gasoline for automotive use introduce additional chemicals that are highly toxic, both when they are inhaled and absorbed through the skin. Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -17- HAZARD COMMUNICATION This section provides specific information on "Hazard Communication". It meets all requirements of the Hazard Communication law, commonly known as "Right To Know" which requires all employers to provide their employees information about the hazardous substances in the workplace. The following material must be reviewed with all employees annually who may be exposed to a hazardous substance. "RIGHT TO KNOW" No employee shall be subject to any form of disciplinary action for exercising his/her rights as described in this section of the Pacific Safety Plan. Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -18- THE HAZARD COMMUNICATION WRITTEN PROGRAM Definition The "Hazard Communication Written Program" is a separate document which describes how Pacific Bell meets the requirements of the Hazard Communication Regulation of CAL/OSHA and the Federal Hazard Communication Standard. Content Includes information on the following: · Hazardous substance management guidelines · Labeling requirements · MSDS database · Hazard Recognition/Communication package LOcation The Hazard Communication Written Program is located in the Pacific Bell Safety District Office and is available upon written request. Contact your Safety Coordinator for details. Effective 11-25-85 $.1, 126 HAZARD RECOGNITION/COMMUNICATION -19- IDENTIFYING A HAZARDOUS SUBSTANCE Identification Hazardous substances can sometimes be difficult to identify and require some detective work. The following are "clues" that hazardous substances are present: · Telltale symptoms like: dizziness, nausea, drowsiness, irritation of the eyes, skin and respiratory area, sweating, tremors, headache, loss of appetite, coughs, shortness of breath and chest pain. · The appearance of dusts, fumes or smoke. · Unusual odor, pleasant or unpleasant. Some substances may be colorless and may not be easily detected such as carbon mOnoxide. Additionally, you' may: · Read the "l-Lazard Warning" information on the label of the container. · check the information provided on the Material Safety Data Sheet (described later in this package). · Detect through the use of monitoring devices. Some examples are: · Personal sampling devices which monitor the air in the breathing zone for contaminates. · Various meters to detect and monitor the level of contaminates. These services are available by contacting your immediate supervisor who will get the information through their Safety Coordinator or Safety Department. All of these items will assist you in identifying hazardous substances. Knowing the precautions for hazardous substance use will prevent an exposure. If in doubt about any substances obtain the necessary information before use. Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -20- LABEL INFORMATION Definition A label is any written printed, or graphic material displayed on or affixed to containers of hazardous substances. The label is to alert you of hazards and to inform you of the safe procedures to take when working with the substance. This label must not be substituted, altered or removed. Additional information can be found on the Material Safety Data Sheet. Label Requirements Each container of hazardous substances must be labeled, tagged or marked with the following information: · Identity of the hazardous substance · Appropriate hazard warnings Employees are always required to follow the product label directions. Label Content All labels or other forms of warning are to be: · Legible · In English (may be in otl~er languages as well) · Prominently displayed on the container Identifying Containers The following may be used in lieu of affixing labels to individual stationary processes, as long as the alternatives meet the label-requirements. · Signs · Placards · Process Sheets · Operating procedures Availability Written materials used in lieu of labels shall be readily accessible to the employees in their work area throughout each work shift. Portable Containers There is no OSHA requirement to label portable containers into which hazardous chemicals are transferred from labeled containers and which are intended only for the immediate use of the employee who performs the transfer. For employee's protection our practice is that all containers be labeled. Any remaining contents of an unlabeled container should, be disposed of as per original container directions. Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -21- Continued LABEL INFORMATION (Continued) Hazard Warnings Any words, pictures or symbols appearing on a label which convey the health hazards or physical hazards of the substance in the container. Personal protective equipment recommendations will be included to work safely with the chemical. NOTE: Before using personal protective equipment be sure you understand and meet all requirements associated with its use. Example: Fitting respirators and appropriate canister selections. To assist you in specific selections and associated requirements contact your Departmental Safety Coordinator. Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -22- MATERIAL SAFETY DATA SHEETS (MSDS) Definition An MSDS is a document which provides the manufacturer's technical data and general precautions on a specific hazardous substance. Eligibility All employees or their designated representative may receive information on any MSDS. Obtaining An MSDS You can obtain an MSDS by contacting your immediate supervisor who will get the information through the department Safety Coordinator or the Safety Department. Requesting An MSDS Provide the following information when requesting an MSDS: Product Name · Name of the product such as: * Common name · Commercial name · Generic name · "CAS" number - see note · How the product is to be used · If it is replacing another product already in use · Field contact name and telephone number NOTE: ("CAS") number indicates that the chemical has been identified by the Chemical Abstract Service, a service of the American Chemical Society that indexes and compiles abstracts of worldwide chemical literature called "Chemical Abstracts." Manufacturer Information · Name · Address · Telephone number Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -23- MATERIAL SAFETY DATA SHEETS (MSDS) The following page is an example of an MSDS form. NOTE: Not all MSDSs are in this format. However they will contain similar information. Section I Information about the manufacturer; name, address and emergency telephone numbers. Section II Identifies all the hazardous ingredients, their common names, OSHA "PELS" (Permissible Exposure Limits), or "TLV" (Threshold Limit Values). These limits represent conditions under which it is believed that nearly all workers may be repeatedly exposed to a hazardous substance, without adverse effect. Section III Provides information that helps identify substances by appearance, odor and physical/chemical characteristics. Section IV Information on extinguishing fires and special fire fighting procedures and explosion hazards. Section V Describes how the substance will generally react and how to prevent harmful reac- tions and any toxic substances that would be emitted because of a reaction. Section VI Provides health hazard information: potential routes of entry, health information related to exposure, emergency and first aid. Section VII Provides applicable precautions for safe use, storage, disposal and procedures for cleanup of spills and leaks. Section VIII Recommends personal protective equipment or clothing to be worn to protect against hazards in the environment, i.e., gloves, goggles, respirators or other items. Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -24- Material Safety Data Sheet May be used to comply with OSHA's Hazard Communication Standard. 29 CFR 1910. 1200. Standard must be consulted for specific requirements. U.S. Department of Labor Occupational Safety and Health Administration (Non-Mandatory Form) IDENTITY (As Used on Label and List) Note: Blank spaces are not permitted. If any item is not applicable or no information is available, the space must be marked to indicate that. Manufacturer's Name Emergency Telephone Number Address (Number, Street, City, State, and ZIP Code) Telephone Number for information Date Prepared Signature of Preparer (optional) ~- H~ardous Ingredients/Identi~ Information Other Limits Hazardous Components (Specific Chemical Identity; Common Name(s) OSHA PEL ACGIH TLV Recommended O/o(optional) Physical/Chemical Cha~ Soiling Point Specific Gravity (H20 = 1) Vapor Pressure (mm Hg.) Melting Point Vapor Density (AIR = 1) Evaporation Rate (Butyl Acetate = 1) Solubility in Water Appearance and Odor Fire and Explosion Hazard Data Flash Point (Method Used) Flammable Limits Extinguishing Media ILEL UEL Special Fire Fighting Procedures Unusual Fire and Explosion Hazards -25- (Continued on Reverse Side) ~- Reactivit' Data ~tability Unstable Conditions to Avoid Stable Incompatability (Materials to Avoid) HazardOus Decomposition or Byproducts Hazardbus May Occur Conditions to Avoid Polymerization Will Not Occur ~- Health Hazard Data Route(s) of Entry Inhalation? Skin? ingestion? Health Hazards (Acute and Chronic) Carcin0genicity: NTP? IARC Monographs? OSHA Regulated? Signs and Symptoms of Exposure Medical Conditions Generally Aggravated by Exposure Emergency and First Aid Procedures Precautions for Safe Handling and Use Steps to Be Taken in Case Material is Released or Spilled Wast~ Disposal Method Precautions to Be Taken in Handling and Storing Other Precautions Control Measures Respiratory Protection (Specify Type) Ventilation I Local Exhaust i I Mechanical (Genera/) Protective Gloves Special Other Eye Protection Oth'ei' Protective Clothing or Equipment WorlEHygienic Practices -26- NEW PRODUCT INFORMATION Availability Product information on new substances is available within 30 days of introduc- tion and can be made available to the employees who use the substance. Update Employees can receive any update of information which would significantly alter the information provided on the existing MSDS. Purchasing Existing procurement guidelines include product evaluation and MSDS provisioning. New products purchased through Procurement or by local manage- ment requires that an MSDS be provided prior to use. Important Rules Do not use products if an MSDS is not available. Mixing DO NOT MIX products. Supervisor's Responsibilities Supervisors are to provide their subordinates with: · Product information on newly introduced hazardous substances · MSDS information upon request · Any training required to handle hazardous substances to which they may be exposed Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -27 - GLOSSARY ACtion Level Term used by the Occupational Safety and Health Administration (OSHA) to define a level of exposure to a hazardous material or physical agent above which certain activities must be instituted to comply with the law. Such activities usually include monitoring (air or personal), medical surveillance, and recordkeeping. Acute Effect An adverse health effect on the human body with symptoms quickly evident. Asphyxiant A chemical (gas or vapor) that can cause death or unconsciousness by suffoca- tion. Simple asphyxiants such as nitrogen, either use up or displace oxygen in the air. Chemical asphyxiants, such as carbon monoxide and hydrogen sulfide, interfere with the body's ability to absorb or transPort oxygen to the tissues. Boiling Point The temperature at which the vapor pressure of a liquid equals atmospheric pressure or at which the liquid changes to a vapor. The boiling point is usually expressed in degrees Fahrenheit. If a flammable material has a Iow boiling point, it indicates a special fire hazard. Chronic Effect An adverse effect on the human body with symptoms which develop slowly over a long period of time or which frequently recur. Corrosive A substance that causes visible destruction or permanent changes in human skin tissue at the site of contact. Also causes visible damage to most metals and paints. Dermal Pertaining to or affecting the skin. Dermatitis An inflammation of the skin. Continued Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -28- GLOSSARY (Continued) Department of Transportation (DOT) Deals with most areas of transportation except economic regulation. Assesses the performance of the nation's transportation network in meeting public needs and the implications of national transportation issues. Analyzes the impact of government policies on the transportation industry, and reviews and regulates environmental and safety issues as they affect use of the nation's highways. Environmental Protection Agency (EPA) Administers federal environmental policies, research, and regulations; provides information on many environmental Agency subjects including water pollution, hazardous and solid waste disposal, air and noise pollution, pesticides, and radiation. Evaporation Rate The rate at which a material is converted to vapor (evaporates) at a given temperature and pressure when compared to the evaporation rate of a given substance. Flammable The ability of a material to ignite spontaneously from an elevated temperature, or from a splash or flame. Flammable Limits Lower Flammable Limit - the lowest concentration of a combustible or flammable gas or vapor in air that will produce a flash or fire. Upper Flammable Limit - the highest concentration of a combustible or flam- mable gas or vapor in air that will produce a flash or fire. Flash Point The lowest temperature at which evaporation of a substance produces sufficient vapor to form an ignitable mixture with air near the surface of the liquid. Frostbite Frostbite occurs when the hands and feet actually freeze with crystals of ice forming in the tissues. Ignitable A solid, liquid or compressed gas waste that has a flash point of less than 140OF. Ignitable material may be regulated by the EPA as a hazardous waste, as well. Continued Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -29- GLOSSARY (Continued) Inhibitor Irritant Heatstroke A substance that is added to another to prevent or slow down an unwanted reaction or change. A substance which can cause an inflammatory response or reaction on living tissue by chemical action at the site of contact. Heatstroke, or sunstroke, is the most serious ·heat condition. It happens when a person's exertion level is too high, the temperature is too hot, or a combination of both occurs. HYpothermia Hypothermia occurs when the body loses heat faster than it can produce it. Melting Point The temperature at which a solid changes to a liquid. A melting range may be given for mixtures. Mutagenic National Institute For Occupational Safety and Health (N~OSH) A substance, which Can cause mutation in future generations through a change in the genetic material of an organism. The principal federal agency engaged in research on the health effects of exposures in the work environment. Develops recommended criteria for dealing with toxic materials and harmful agents (including safe levels of exposure). OCcupational Safety and Health Act Implemented in 1970, this act restructured programs and activities related to safeguarding the health of the worker in the workplace. It ensured that uniform occupational health regulations would be applied to various businesses engaged in commerce. OCcupational Safety and Health Administration (OSHA) Federal agency that establishes standards for safety and health in the workplace. It was created by the Department of Labor to discharge the Department's respon- sibilities assigned by the Occupational Safety and Health Act. Those responsi- bilities include enforcement of safety and health standards promulgated under the Act. Continued Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -30- GLOSSARY (Continued) Poison A substance that kills, injures, or impairs an organism. Polymerization A chemical reaction in which two or more small molecules combine to form large molecules. Permissible Exposure Limit (PEL) The maximum allowable employee exposure to a chemical or physical agent, usually expressed as a Time-Weighted Average (TWA). Exposure to concentra- tions in excess of this limit indicate that further requirements must be complied with beyond those called for by exposure at the action level. These requirements include reducing exposures below the permissible exposure limit by means of engineering controls, work practice controls, or the use of appropriate protective clothing and equipment. Reactivity A measure of the tendency of a substance to undergo chemical reaction with the release of energy. Sensitizer A substance that may cause no reaction in a person during initial exposures, but afterwards, further exposures will cause an allergic response to the substance. Solubility A measure of the amount of the substance that will dissolve in a given amount of water or other substance. Stability A measure of the ability of a substance to be handled and stored without under- going unwanted chemical changes. Threshold Limit Values (TLV) Threshold Limit Value - Refers to airborne concentrations of substances and represents conditions under which it is believed that nearly all workers may be repeatedly exposed without adverse effects. Time-Weighted Average An average, over a given (working) period, of a person's exposure, as determined by sampling at given times during the period. Continued Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -31- GLOSSARY (Continued) Toxicity The potential of a substance to exert a harmful effect on humans or animals and a description of the effect and the conditions or concentration under which the effect takes place. Vapor The gaseous form of substances which are normal in the liquid or solid state (at normal room temperature and pressure). Vapors evaporate into the air from liquids, such as solvents. Solvents with Iow boiling points will evaporate readily. Effective 11-25-85 S.I. 126 HAZARD RECOGNITION/COMMUNICATION -32- SAFETY KNOWLEDGE REVIEW SHEET HAZARD RECOGNITION/COMMUNICATION Employee Name. .Reviewer. .Year. Record Month Items Discussed And Day Remarks · HAZARD RECOGNITION · Types of Hazards - Chemical Hazards - Physical Hazards - Biological Hazards · How Chemicals Enter The Body · How Chemicals Affect The Body · Potential Health Hazards At Company Locations · Potential Health Hazards At Customer Locations · Common Hazards · HAZARD COMMUNICATION · Hazard Communication Written Company Program · Identifying A Hazardous Substance · New Product Information · Material Safety Data Sheets · Label Information RECORD OF CERTIFICATION EMPLOYEE NAME JOB TITLE SIGNATURE OF CERTIFYING MANAGER TITLE DATE CONCURRENCE BY IMMEDIATE SUPERVISOR TITLE DATE REVIEW PACKAGES RE-EVALUATION DATE ORIGINAL- To Personnel File COPY - To Supervisor Retain until superseded by new Certification. PACIFIC SAFETY PLAN OFFICE/OPERATOR FORCES CORPORATE SAFETY Ii/ The Office/Operator Review Package to be used with the Administrative Guide in the administration of the Safety Plan. PURPOSE The Package is designed to assist the first level manager in: · administering a safety plan tailored to the work group · preventing accidents · controlling accident-related cOsts · meeting OSHA requirements for an accident prevention plan · establishing documentation of safety training and performance COMPONENTS This package consists of the following safety records: · Safety Knowledge Review sheets for use in evaluation of an employee's overall safety knowledge. (These sheets are filled in when performing certification or one-on-one annual reviews. For annual review sessions in group format, use Group Format Coverage Sheet in Admin. Guide.) · Work Observation Record for use in: · documenting quarterly observations and · documenting upper-level management participation in work observations · Reference Sheets for use with the Safety Knowledge Review and Work Observation Record. · Record of Certification for use in documenting an employee's training. NOTE: The sheets and cards provided are models. Alternate documents which contain equivalent information may be substituted. SCHEDULING To comply with safety standards, each employee is to be scheduled as follows: · Safety Knowledge Review is to be conducted annually. All items may be reviewed at one time or spread over the year. All items must be reviewed annually. · Work Observations are to be conducted continually during the work day. A minimum of one observa- tion must be documented per employee per quarter. · Certifications must be completed within thirty (30) days of an employee's report date. ENTRIES · Safety Knowledge Sheet · enter employee's name · enter reviewer's name and current calender year · record month and day of the item reviewed in: · OK column if answered or demonstrated correctly · DEV column if answered incorrectly · Work Observation Record · enter current calender year · enter employee's name and title · ok column - enter the month and day of correct performance · dev column - enter the month and day of the incorrect performance · enter supervisor's name (additional lines are provided for changes in supervision.) · enter upper-level management participation NOTE: All deviations observed during Safety Knowledge Reviews orWork Observations require on-the- spot training. A follow-up check is required to insure understanding and retention by the employee. IMPORTANT: IT IS IMPERATIVE THAT ALL DEVIATIONS, CORRECTIVE ACTIONS AND FOLLOW-UP CHECKS BE DOCUMENTED. ENTER THIS INFORMATION IN THE REMARKS SECTION OF THE DOCUMENTS. · Record of Certification · enter name of employee · enter date of certification · signature of manager certifying employee. Enter title and date · signature of immediate supervisor (if other than certifying manager). Enter title and date · enter title(s) of safety knowledge packages on which employee is being certified · enter date employee is to be re-evaluated on each review package NOTE: Attach all supporting documents to Record of Certification SAFETY KNOWLEDGE REVIEW SHEET OFFICE AND OPERATOR FORCES RECORD MONTH SAFETY KNOWLEDGE AND DAY REMARKS OK DEV SITTING 1. How do you safely sit down? .......... Rise from a chair ...................... HEADSETS 2. What special precautions should you take when wearing a headset? ........ 3. How do you safely insert & remove the headset plug? ......................... How can you prevent damage to the headset?. .............................. ACOUSTICAL DISTURBANCE 4. How do you report acoustical disturb- ances? ................................ WALKI N G 5. What precautions should you take when using: a) Passageways ...................... b) Stairs .............................. c) Elevators .......................... CABINETS/DESKS 6. Why should only one drawer of a file cabinet be opened at a time? ......... 7. Why are open desk drawers a hazard? SHARP OBJECTS 8. How should sharp objects such as pen- cils, pens, tracers, letter openers, scis- sors, etc., be stored? .................. CORDS/GROUNDING 9. What tripping hazards should you watch for in an office environment? .......... 10. What types of office equipment should be grounded? How?. ................... REACHING 11. If you need an object from a shelf out of reach what can you do? ............ FIRST AID 12. What precautions should be taken when working with paper records? .... ! RECORD MONTH SAFETY KNOWLEDGE AND DAY REMARKS OK DEV 13. How do you administer First Aid for minor cuts or abrasions? .............. for minor burns? ....................... 14. What type of on-the-job injuries must be reported, and to whom? ............ 15. Where is the First Aid Kit located? How do you know what to use? ....... LIFTING 16. How do you lift heavy objects? ........ FIRE PROTECTION 17. In this office, where should full ashtrays be emptied? ........................... 18. What do you do in case of fire? ........ A small fire in a wastebasket or ash- tray?. .................................. 19. Where are the fire extinguishers Io- cated? How are they used? ........... METHODS OF PROCEDURES 20. What are your instructions in case of natural disaster?. ...................... civil disturbance? ..................... 21. What is the "Methods of Procedures Binder?.". ............................. Where is it located? ................... CRT/VDT 22. What four factors are important in the safe and comfortable operation of VDT's or CRT's? ....................... 23. What precautions should you take when operating a VDT or CRT? .............. GENERAL SAFETY HABITS 24. What safe habits should be followed to maintain: Lockers, storage bins? ................ Office areas? .......................... Lounge/common areas? .............. Restrooms? ........................... 25. What reasons are there for using seat- belts? On the job? ........................... Off the job? ........................... 26. What responsibility do employees have for identifying, reporting and correcting hazardous conditions? ................ SOLVENTS 27. What precautions should be taken with solvents in the work place? ............ 3 REFERENCE SHEETS OFFICE AND OPERATOR SITTING 1. How do you safely sit down, rise from a chair?. Sitting Down: Look to make sure the chair is where you think it is; move the chair or your body until you feel the front edge of the chair seat with the back of legs; if the chair has arms, keep your back straight, bend at knees, grasp chair arms and then sit down. If the chair is not equipped with arms, turn the upper part of body slightly, grasp the top of chair back with one hand, and sit down as described above. Sitting: Sit well back in the seat, keeping the back straight. Don't sit with one foot on the seat under the b. ody. Arising: Move the feet back until the lower legs are vertical, preferably with one foot slightly ahead of the other; bend forward at the hips, keeping the back straight; arise by lifting body weight with legs. If in an armchair, an assist in arising can be given with the hands and arms. HEADSET 2. What special precautions should you take when wearing a headset? When the headset plug is inserted, the cord should be pulled across the lap so there would be no danger of user or fellow employee tripping or falling. 3. How do you insert and remove plug, prevent damage to set?. Grasp the plug firmly between the thumb and first two fingers to insert and remove headset plug. The pressure applied for plug insertion and removal should be steady, with no jerking. ACOUSTICAL DISTURBANCE 4. How do you report acoustical disturbances? Immediately advise a supervisor of any acoustical disturbance experienced by employees. If a customer reports acoustical disturbance, immediately connect them with Repair Service (Code 611) or Emergency Control Center (415) 542-4'601. (Supervisor - immediately complete Form CO4939 or CO4938. See Management Handbook Sec- tion 16.04 or S.I. 58.) WALKING 5. What precautions are to be taken when using: Passageways and Doors: Open and close doors slowly and cautiously using knob or handle to prevent jammed fingers. Always hold door open for persons close behind. Walk cautiously while scanning a direction at least 25 feet ahead and always face the direction you are headed. Do not engage in activities which interfere with your vision. Stairs: Use the handrail for stability. Walk- do not run. Look where you are placing your feet. Place full length of foot on step. Take one step at a time. Go single file. Devote full attention to a safe ascent or descent. Do not read or carry objects that obstruct view. Elevators: Do not run to catch an elevator. Do not smoke in an elevator. Stand to one side and let passengers out before attempting to enter. To avoid tripping, look to see if elevator floor is at exact level of building floor. Avoid stepping where shoe heel could get caught in cracks at the base of the elevator. Do not attempt to enter or leave an elevator after doors start to close. Do not stick hand between closing doors in an attempt to get them to reopen. 4 WORK AREA Reference BSP's: 770-1 20-030/010-111-010 CABIN ETS/DESKS 6. Why should only one drawer of a file cabinet be opened at a time? The cabinet would be heavily out of balance toward the front and could easily tip over and inflict injury. Also, if an upper and lower drawer were open, the person working below could bump her/' his head on the upper drawer. 7. Why are open desk drawers a hazard? Open desk drawers and pull out desk top slides are hazardous when left open and unattended because they could cause leg injuries or trip hazards. SHARP OBJECTS 8. How should sharp objects, i.e. pencils, pens, tracers, scissors, etc., be stored? Sharp objects should be stored with points down or toward back of drawers to avoid puncture wounds if forcibly contacted with fingers, hands, arms or eyes. CORDS/GROUNDING 9. What trip hazards should you watch for in an office environment? Some tripping hazards found in clerical office would be telephone cords or office machine cords, packages, wastepaper baskets, rubber bands, paper clips, etc. 10. What types of office equipment should be grounded? How?. Portable electric equipment which is not. double insulated and all data processing machines musl: be grounded, and the ground plug must not be altered. The equipment will be equipped with e. three conductor cord and a plug with a grounding prong. REACHING 11. If you need an object from a shelf out of reach, what can you do? A temporary expedient would be to get help from a taller person, a permanent solution is a word to the boss that a step stool or ladder is needed. FIRSTAID Reference BSP: O10-100-009 12. What precautions should be taken when working with paper records? When handling paper records or paper, be aware of sharp edges in order to avoid paper cuts. 13. How do you render first aid for minor cuts, abrasions and minor burns? Medical attention should be sought, after rendering the required first aid: Minor Cuts and Abrasions: Cleanse the wound and apply an antiseptic followed by a band-aid. MinOr Burns: Apply ice (if available) to burned area or immerse in cold water until the pain is relieved. Then apply a dry dressing if required. 14. What on-the-job injuries must be reported? To whom? First aid should be rendered immediately to prevent infection. All on-the-job injuries Should be reported immediately to a supervisor. This includes even minor injuries such as minor cuts or burns. 15. Where is the first aid kit located? How do you know what to use? Have employee explain or show the location of the first aid kit. What to use: See the instruction card. LIFTING 16. How do you lift heavy objects? Squat down close to the object by bending the knees, keeping the back straight as possible; grasp the object and while keeping it close in, lift it by straightening the knees. If the object is too large to permit this, get help. FIRE PROTECTION Reference BSP's: 770-320-100/770-340-100 17. In this office, where should ash trays be emptied? Into an urn containing water or into a covered fireproof container. Never into wastebaskets. 18. What do you do in case of fire? If possible, extinguish it. If not, call fire department and evacuate. In a wastebasket or ashtray?. Wastebasket: Smother it with a fireproof covering such as another wastebasket. They fit one into another and will extinguish the fire immediately without a mess. Ashtray: Cover with any object that would extinguish the fire by removing the oxygen supply such as a hardback book, briefcase, blotter, etc. 19. Where are the fire extinguishers located? How do they work? All persons shall be able to show the exact location of fire extinguisher(s) and be able to demon- strate its use. Read the instructions on the fire extinguisher before the need arises to use it. Remove the fire extinguisher from its mounting by lifting it as you would any other heavy object weighing 25-50 lbs. If the person demonstrating is of a small stature, a knee or hip may be placed under the fire extinguisher to assist in its removal. (If necessary, drag the extinguisher to the fire location.) METHODS OF PROCEDURES 20. What are your instructions in case of natural disaster or civil disturbance? Employee should be able to explain the instructions as outlined in the Methods of Procedures Binder in the office. (S.I. 131, Section 5 gives instructions in setting up the MOP binder.) 21. What is the MOP Binder?. Where is it located? The Methods of Procedures Binder is a guide which provides for uniform protection and emer- gency procedures for all Company locations during emergencies. Have employee explain or show the location of the Methods of Procedures Binder. CRT/VDT 22. What factors are important in the comfortable and safe use of VDT's? The following items are important: Proper lighting Proper positioning of screen Adjustable chairs Cleanliness of screens 23. What precautions should you take when operating a VDT? Limit manual contact with the unit to the key shelf. Do not lift or reposition the unit. GENERAL SAFETY HABITS 24 How are the following maintained for safety?. Lockers or Headset Bin: Place all sharp objects toward the rear of the locker and be careful when opening and closing the door. Headset cords should be wrapped or encased before being placed in the locker or headset bin. If lockers or bins are equipped with doors, they must be closed. · Office Area: Scan walking surface at least 25 feet ahead. Watch for: Purses or purse straps in pathway. Chairs in aisles. Chairs being pushed back. Small hazards on floor such as paper clips, rubber bands, liquid spills, and paper. Be alert for doors opening into pathway. Select footing carefully. 25. 26. · Lounge Areas: All liquids and food shall be covered when transported to or from the lounge or cafeteria. Spills should be wiped up immediately. Never put paper products in ashtray Caution should be exercised when operating vending machines and appliances. Adhere to operating instructions and utilize safety features. · Restrooms: Watch for: Small hazards on floor such as paper clips, rubber bands, liquid spills, and trash - clean up or report immediately. Be alert for doors opening into pathway. Select footing carefully. What are the reasons for wearing seatbelts? Wearing seatbelts when driving or riding in a vehicle on Company business is a job requirement. The use of lap belts and shoulder harnesses reduces the severity of injuries and also enables the driver to maintain control of the vehicle. What responsibility do employees have for identifying, correcting or reporting hazards? Every employee is responsible for his/her own safety. Each employee shall report to a supervisor any hazardous condition which is discovered and cannot be corrected personally. Take responsibility for wiping up liquid spills. Pick up objects which create hazards. SOLVENTS 27. What precautions should be taken with solvents in the workplace? Safe work practices: Read the labels of the solvents prior to use. Clean up solvent spills promptly. Use gloves, goggles and other protective clothing as required. Place solvent-soaked combustibles in a covered metal container. Label and dispose of daily. Eliminate all sources of ignition in area where solvents are being used or stored. Store flammable solvents in well ventilated areas constructed of fire-resistant materials. 7 WORK OBSERVATION SHEET OFFICE/OPERATOR FORCES Year Employee Name Employee Title RECORD MONTH AND DAY WORK OBSERVATION 1 st QTR 2nd QTR 3rd QTR 4th QTR OK DEV OK DEV OK DEV OK DEV 1. Sitting 2. Headset 3. Acoustical Disturbance 4. Walking 5. Cabinets/Desks 6. Sharp Objects 7. Cords/Grounding 8. Reaching 9. First Aid 10. Lifting 11. Fire Protection 1 2. VDT/CRT 13. General Safety Habits 14. Solvents WORK OBSERVATION DATE SUBJ. NO. DEVIATION/ACTION/FOLLOW-UP IMMEDIATE SUPERVISOR 1 st QTR: 2nd QTR: 3rd QTR: 4th QTR: UPPER-LEVEL MANAGEMENT OBSERVATION DATE SUBJ. NO. INITIALS LEVEL DATE SUBJ. NO. INITIALS LEVEL RECORD OF CERTIFICATION EMPLOYEE NAME JOB TITLE SIGNATURE OF CERTIFYING MANAGER TITLE DATE CONCURRENCE BY IMMEDIATE SUPERVISOR TITLE DATE REVIEW PACKAGES RE-EVALUATION DATE ORIGINAL- To Personnel File Retain until superseded by new Certification. Forward to receiving District in cases of movement. COPY - To Supervisor PACIFIC SAFETY PLAN OUTSIDE CRAFT FORCES CORPORATE SAFETY lil The Outside Craft Review Package is to be used with the Administrative Guide in the administration of the Safety Plan. PURPOSE The Package is designed to assist the first level manager in: · Administering a safety plan tailored to the work group · preventing accidents · controlling accident-related costs · meeting OSHA requirements for an accident prevention plan · establishing documentation of safety training and performance COMPONENTS This package consists of the following safety records: · Safety Knowledge Review sheets for use in evaluation of an employee's overall safety knowledge. (These sheets are filled in when performing certification or one-on-one annual reviews. For annual review sessions in group format, use Group Format Coverage Sheet in Admin. Guide.) · Work Observation Record for use in: · documenting monthly observations and · documenting upper-level management participation in work observations · Reference Sheets for use with the Safety Knowledge Review and Work Observation Record. · Record of Certification for use in documenting an employee's training. NOTE: The sheets and cards provided are models. Alternate documents which contain equivalent information may be substituted. SCHEDULING To comply with safety standards, each employee is to be scheduled as follows: · Safety Knowledge Review is to be conducted annually. All items may be reviewed at one time or spread over the year. All items must be reviewed annually. · Work Observations are to be conducted during each work site visit. A minimum of two observations must be documented per employee per month. · Certifications must be completed within thirty (30) days of an employee's report date. ENTRIES Safety Knowledge Sheet · enter employee's name · enter reviewer's name and current calendar year · record month and day of the item reviewed in: · OK column if answered or demonstrated correctly · DEV column if answered incorrectly Work Observation Record · enter title of safety knowledge package related to this observation record · enter current calendar year · enter employee's name and title · enter supervisor's name (additional lines are provided for changes in supervision) · enter upper-level management participation · OK column - enter the month and day of correct performance · DEV. column - enter the month and day of incorrect performance NOTE: All deviations observed during Safety Knowledge Reviews or Work Observations require on- the-spot training. A follow-up check is required to insure understanding and retention by the employee. IMPORTANT: IT IS IMPERATIVE THAT ALL DEVIATIONS, CORRECTIVE ACTIONS AND FOLLOW-UP CHECKS BE DOCUMENTED. ENTER THIS INFORMATION IN THE REMARKS SECTION OF THE DOCUMENTS. Record of Certification · enter name of employee · enter date of certification · signature of manager certifying employee · enter title and date · · · · signature of immediate supervisor (if other than certifying manager) enter title and date enter title(s) of safety knowledge packages on which employee is being certified enter date employee is to be re-evaluated on each review package SAFETY KNOWLEDGE REVIEW SHEET OUTSIDE CRAFT NAME, REVIEWER YEAR RECORD MONTH SAFETY KNOWLEDGE AND DAY REMARKS OK DEV AERIAL PLATFORMS 1. Inspection ........................... 2. Precautions prior to: Placement .......................... Use ................................. During Use ........................ BODY BELT 3. Inspect .............................. 4. Secure .............................. 5. Attach hand line ..................... 6. Use lanyard ......................... BREAKDOWN TEST SET 7. Prior to testing ...................... 8. Who to inform of testing ............. 9. How to isolate set from ground ...... 10. Connect pair to set .................. 11. Test intervals ........................ BURIED PLANT 12. Before digging ...................... 13. Type of tool ......................... 14. Precautions ......................... 15. Broken gas pipe ..................... 16. Broken power cable ................. 17. Identify Company cable ............. 18. Bond to power ...................... 19. When to shore ...................... 20. Placing Company terminal .......... CLIMBERS 21. Inspect .............................. 22. Cut-out test ......................... RECORD MONTH SAFETY KNOWLEDGE AND DAY REMARKS OK DEV 23. How to hone ........................ 24. When to wear ....................... CLIMBING SKILLS 25. Before ascent ....................... 26. Ascending ........................... 27. Belt in ............................... 28. Lateral movement ................... 29. Unbelt .............................. 30. Descending ......................... 31. Stepping off ......................... DERRICK/AERIAL LIFTS 32. Operating requirements ............. 33. After positioning vehicle ............. 34. Where to stand ...................... 35. Before raising boom ................. 36. Precautions near power ............. 37. Energized vehicle ................... 38. Moving vehicle with boom raised .... 39. Precautions for basket use .......... 40. Moving vehicle with a person in bas- ket .................................. ELECTRICAL HAZARDS 41. When to wear gloves ................ 42. When to test gloves ................. 43. How to test gloves .................. 44. If gloves fail ......................... 45. Inspect rubber blanket .............. 46. Store gloves ........................ 47. When to use insulating blanket ...... 48. Inspect and test 188A test set, or B- Voltage Tester, B Temporary bond and WIBU cord ...................... 49. Items requiring test ................. 50. How to test hazard under 20000 volts/ over 20000 ......................... 51. Hazard indicated .................... 52. How to use temp. bond .............. 3 RECORD MONTH SAFETY KNOWLEDGE AND DAY REMARKS OK DEV ENVIRONMENTAL HAZARDS - ASBESTOS 53. What is asbestos .................... 54. Where found ........................ 55. When is it a health hazard ........... 56. Potential exposure procedures ...... - ENCAPSULANTS 57. Precautions ......................... 58. Clean-up procedures ................ - LEAD EXPOSURE 59. Entering body ....................... 60. Health hazard ....................... 61. Work operations .................... 62. Personal protection ......... · ........ -PCB 63. Definition ........................... 64. Precautions for: Power Transformer Leak ........... T-Carrier Case Leak ............... 65. Inadvertent contact ................. EYE PROTECTION 66. When to wear glasses ............... 67. When to wear goggles .............. 68. How to inspect eyewear ............. GASES - ACETYLENE 69. Storage an(] transport ............... 70. How to ignite ........................ 71. Precautions using torch ............. 72. Torch work completion procedures - MAPP 73. Storage and transport ............... 74. How to ignite ........................ 75. Precautions ......................... 76. Torch work completion procedures - NITROGEN 77. Storage and transport ............... RECORD MONTH SAFETY KNOWLEDGE AND DAY REMARKS OK DEV 78. Dangers of nitrogen used in man- hole ................................. 79. How to identify nitrogen containers - PROPANE 80. Storage and transport ............... 81. Hazards ............................. 82. Lighting furnace ..................... HARD HAT 83. When to wear ....................... 84. How to inspect ...................... LADDERS - EXTENSION/COMBINATION 85. Remove ............................. 86. Carry. 87. Inspect .............................. 88. Maintenance of: wood .............................. fiberglass .......................... 89. Test strand .......................... 90. Extend .............................. 91. Rungs above support ............... 92. Footing ............................. 93. Angles .............................. 94. Highest rung ........................ 95. Secure yourself ..................... 96. Lash to strand ....................... 97. Lash to pole ......................... 98. Reaching limit ....................... 99. Replace ............................. - STEPLADDERS 100. Inspect .............................. 101. Highest step ........................ 102. Reaching limits ...................... 103. Positioning .......................... LI FTI N G 104. Proper lifting ......................... 5 RECORD MONTH SAFETY KNOWLEDGE AND DAY REMARKS OK DEV 105. Heavy objects ........................ 106. Setting objects down ................ 107. Movements to avoid ................. 108. Proper carrying techniques ......... LIGHTWAVE TRANS. SYSTEM 109. Define lightwave trans .............. 110 Who can work on .................... 111. Employee precautions .............. 112. What is medical surveillance ......... MANHOLES 113. Before opening ..................... 114. When to test manhole ............... 115. Remove manhole cover ............. 116. If gasoline fumes detected .......... 117. How to test gas indicator ............ 118. Test manhole atmosphere ........... 119. Reading indicators .................. 120. Purging procedures ................. 121. Entering manhole ................... 122. Additional tests ..................... ROPES 123. Inspect fiber ropes .................. 124. Inspect wire ropes and slings ....... 125. Pulling line precautions ............. TOOLS- HAND How to inspect and use 126. Screwdrivers ........................ 127. Hand drill ........................... 128. Diagonal pliers ...................... 129. Long Nose pliers .................... 130. Hammers ........................... 131. Ax ................................... 132. Masonry drill ........................ 133. Brace and bits ...................... 134. Saws ................................ 135. Scissors/shears ..................... 136. Knives .............................. 137. Wrenches ........................... TOOLS- POWER 138. What tools need to be grounded .... 6 RECORD MONTH SAFETY KNOWLEDGE AND DAY REMARKS OK DEV 139. When to test tool and cord .......... 140. How to test and record .............. 141. How to ground a 3-conductor tool in a 2-conductor outlet ................. 142. Extension cords ..................... TRENCHING/PLOWING/BACK HOEING 143. Operator training .................... 144. Before starting ...................... 145. Hand signals ........................ 146. Umbrella area of protection ......... 147. Where to walk ....................... 148. How and where to park .............. WORK AREA PROTECTION 149. Why provide W.A.P .................. 150. Establishing W.A.P ................... 151. Placement of W.A.P .................. 152. Flagperson required ................. 153. Pedestrian traffic .................... WORKING ALOFT 154. Hazard identification ................ 155. Causes of an unbalanced condition 156. Which poles to test and how ........ 157. If pole doesn't pass ................. 158. Missing step ........................ 159. Clearance from power ............... 160. Precaution placing near power ...... 161. Precaution after storms ............. 162. Drop across road .................... 163. Drop removal from span attachment 164. Raise and lower tools ................ OTHER 165. Instructions in case of a. natural disaster .................. b. civil disturbance .................. 166. Location and contents of Methods of Procedures binder .................. 167. Employee's responsibility for identi- fying, reporting and correcting haz- ards ................................. 168. Reasons for using seatbelts ......... 169. Vehicle parking safety ............... 7 REFERENCE SHEETS OUTSIDE CRAFT AERIAL PLATFORMS References - BSP 081-300-015 Aerial Platforms BSP 081-300-111 Pole Platforms 1. How do you visually inspect a platform before each use? · Boards for cracks, excessive wear, poor finish, paraffin and solder drippings. · Hardware for defective welds, saddles, snaps, hooks. · Bolts or screws missing or loose. · Rope for abrasion, broken fibers, cuts, burns, soft and loss of stretch, mildew, mold, and change of color. · Rope for correct knots and ties in saddle and hooks. 2. What precautions do you take before placing and using? · Test strand before placing. · Do not place on 2.2M strand or any size strand on pole to building spans. · Platforms placed in excess of three feet from a pole shall be tied to a ladder. · Ladders used for guy rope tying shall be secured to the strand by the two-rope method. · Body belts and safety straps must be worn when placing, removing, and working on a platform. · The safety strap must be secured to the strand before stepping from a pole or ladder to a platform. · All items on the platform secured. BODY BELTS, SAFETY STRAPS, & LANYARDS References- BSP 081-720-101 Body Belts and Safety Straps BSP 081-720-111 Holsters, Hand line Carriers GL 77-03-067 3. When and how do you inspect?. · When received and each day prior to use. Look for: · Burn marks · Cuts or cracks which would affect the strength. · Broken or rotten stitching. · Contrasting colored marker visible. · Excessively enlarged holes in tongues. · Unauthorized attachments Metal Parts: · Badly worn or broken reinforcement plate. · Loose or broken rivets. · Cracks in buckle or snaphook. · Binding or keeper on snal3hook. · Check Dee ring for 90° rotation. 4. How do you secure yourself to a platform or to a cross-connect box before stepping from a pole or a ladder?. · When using the D, E, or F belt attach one end of the safety strap to a Dee ring and the other end to the strand or handle of the B box. · With all other body belts pass the free end of the safety strap across the body and through the other Dee ring and connect the free end of the snaphook onto the strand or handle of the B box. 5. How do you attach a hand line to a body belt? · Use a B handline carrier as shown in BSP 081-720-111 or slip a loop under the body belt at the rear of the belt so that in the event of a strain it will slip out. 6. When do you use a lanyard? · A lanyard is only used in the bucket of an aerial lift device. BREAKDOWN TEST SET References - BSP 634-305-501 L5 Test Set BSP 634-305-502 L6 Test Set 7. What must be done to the cable pair being tested? · It must be isolated in the sections being tested. · Protective devices must be placed on the C. O. frame. · Multiple terminal appearances must be tagged by an approved method. · Remove all terminated drop wires. 8 8. Who must be informed that test is to be made? · The Maintenance Center shall assist in alerting all employees who are working in the isolated section. 9. How do you isolate the breakdown test set from a ground source? · Place in vehicle. · Place on insulating blanket or other insulated object. Secure to a pole off the ground. 10. How do you connect the defective pair to the test set? · Always connect breakdown test set to both conductors under test or to one side and to another conductor of a crossed pair. · Never from side to ground. · Never use 2 test sets connected in series. 11. What is the test interval on 105D, 110A, and similar test sets? E.g.-TR421, 18002A, etc. · The test interval is for. one year and should be marked on the handle. BURIED PLANT References - BSP 620-102-010 Underground and Buried Work BSP 622-020-020 Conduit and Manhole Construction BSP 622-100-O10 Conduit and Manholes BSP 629-1 O0-010 Buried Plant 12. What do you do along the route before digging? · Determine the locations of existing buried or underground cables and foreign plant along the route of work. · Determine the location of power, gas, CATV, water, sewer and pipelines. 13. What types of hand tools are used when working on buried plan~ · Hand tools with wooden handles only shall be used. · No digging bars or all metal tools shall be used. 14. What precautions are taken while hand digging? · Wear eye protection and insulating gloves and proceed with caution~ · Do not cut, chop or break underground obstructions until determining what they are. · Do not disturb, push away, or lift any electrical plant or pipeline. 15. What do you do if a gas line is broken? · Get out of the hole. · Leave the hole open to allow gas to dissipate. · Warn residents and the public in the vicinity. · No smoking or open flames. · Do not leave the location unguarded. · See that the fire department is notified. · See that the gas company is notified. · Notify supervisor. 16. What do you do if a power cable is broken? · Barricade location until condition has been cleared. · Keep the public away from the area. · Do not leave the area unguarded. · See that the proper utility is notified. · Notify your supervisor. 17. How do you identify Company cables in a joint trench? · Electrically identify exposed Company plant with an approved test set and approved test methods. · If ends of cables are exposed and are readily identifiable as Company, there is no need to electrically test. · Do not look directly into the sharply severed end of cables that may contain lightwave transmission. 18. Who connects bonds to Power Company cable sheath? · Our employees do not connect bonds to Power Company cable sheath. · Connections to Power Company cable sheath shall be made by the customer's electrician or the Power Company personnel. 19. When must shoring be used in a trench? · Shoring is required in all trenches five feet deep or more, unless excavation is in solid rock or the sidewalls are tapered back twelve inches for every twelve inches of depth. · Do not enter trench unless shoring has been provided as prescribed. · Ladders must be located so as to require no more than 25 feet of lateral travel. 20. What precautions should be taken when placing cable terminal posts on joint installations with power?. · The posts should be placed at a minimum of six inches off the trench line before backfilling the trench. CLIMBERS References- BSP 081-730-101 Climbers- Description and Use. 21. When do you visually inspect? · When received and each day prior to use. How do you visually inspect? · Gaff guards in place. · Straps and pads for wear, cut fabric, enlarged holes, broken buckles, loose rivets. · Sleeve screws for tightness. · Missing screws or rivets · Leg irons for fractures, bends, twists or broken loops, and rings. · Gaffs for fractures, hairline cracks, distortions, looseness or dullness. · Gaff ridge for straightness. 22. When do you perform the cut-out test?. · When received. · First time used each week. · Anytime damage is suspected. How do you perform the cut-out test? · Put on one climber, fasten the foot strap but not the leg strap. · Remove the gaff guard and put on your work gloves. · Place a gloved hand between the leg and climber pad, palm facing the pole. Place the other hand around the pole for balance. · With the leg at the normal climbing angle (about 30°), point the gaff at the center of the pole about one foot above ground line. · Slightly penetrate the pole surface (penetration should not exceed 1/4 inch). Keep enough pressure to hold the gaff in the pole but do not penetrate further. · Push climber, knee and hand toward the pole by moving knee until the strap loop is against the pole. · Maintaining the position, gradually exert full pressure straight down on the stirrup. Do not jerk or jump. Do not raise the other foot off the ground, but do place all of the weight on the gaff. · A correctly shaped gaff will cut into the pole and hold within a distance of two inches or less. · After using the gaff guard to check this measurement, replace the guard. · Check both climbers in this manner. 23. How do you hone a gaff? · Hold the stone on the inner surface of the gaff and as close to the leg iron as possible. · 20 to 25 strokes toward the tip but not over the tip, keeping the stone flat against the surface. · Stroke outer side to remove burrs. 24. When do you wear climbers? · Only when actually climbing and working on an unstepped pole or on a stepped pole if the work cannot be pe. rformed safely from the steps. CLIMBING SKILLS References - BSP 620-134-010 Unstepped Poles BSP 620-134-020 Stepped Poles 25. What do you do in preparing to ascend? · Wear eye protection, hardhat, gloves and proper shoes. · Inspect the pole for physical and electrical hazards. · Determine the high side of the pole and inspect the climbing area visually. · Put body belt and safety strap on and adjust the strap to the proper length. · Place climbers on at the base of the pole, and remove gaff guards. 10 26. How do you ascend the pole? · · Hands at shoulder height, first raise right hand, then right foot and insert gaff at heart of pole 8 to 12 inches from ground. · Transfer weight to right leg and raise left hand, and then the left leg and insert gaff at hear"l: of pole 8 to 12 inches above right gaff. · Continue the technique to the desired height. · Weight supporting leg should be straight, in line with pole and knee locked. 27. How do you belt in? · Place right foot one step higher than left, center weight on left foot, position right hand around pole. · Remove top snaphook from carrying Dee ring, position hand with snaphook on back quarter of pole shoulder high, shift body balance to left wrist, transfer snaphook to right hand, engage snaphook in right Dee ring, visually check that snaphook is engaged. · Position safety strap to belt height. · Shift weight to body belt and safety strap. · Reverse if left-handed. 28. How do you move around the pole? · Lateral movement from front to back is not permitted on stepped poles unless climbers are used. · Visually inspect pole. · Position safety strap at belt-height or higher for maneuver, keep body erect. · For right maneuver, position right foot one-half step higher than left foot. Position hands o~'~ outside edge of safety strap with fingers and thumbs gripping the inside edge one-half the distance between body belt and pole. Shift weight to leading foot. Move hips forward and while supporting body weight with hand, shift the safety strap in the direction of the lateral step. · Position trailing foot one-half step behind and one-half step below leading foot. · Shift body weight to trailing foot and continue maneuvering sequence. 29. How do you unbelt? · Visually inspect pole. · Check feet and legs for circulation and restore if necessary. · Position right foot higher than left, center and balance weight over left gaff, position left hand around pole. · Disengage snaphook from right Dee ring, position hand carrying snaphook at shoulder height and transfer snaphook to left hand, transfer weight to right hand, engage snaphook in left Dee ring. · Reverse if left-handed. 30. How do you descend? · Both hands parallel on the pole. · Lower the leading foot, engage the gaff and lock the knee. · Position the following hand 8 to 12 inches below the balancing hand. · Lower the other foot and penetrate the pole approximately 8 to 12 inches below the opposite foot and lock the knee. · Drop the following hand below the balancing hand. · Continue the descent until the descending foot has gaffed the pole within the stepping off distance from the ground level (8 to 12 inches). 31. How do you step off a pole? · Visually inspect the area around the base of the pole. · Lower the descending foot no more than 12 inches to the ground. · Lower remaining foot to ground maintaining body balance with both hands on pole until feet are in a stable and balanced position. · Cover gaffs with guards and remove climbers. VEHICLE MOUNTED DERRICKS/AERIAL LIFT DEVICES References - BSP 649-300-021 Corner Mounts BSP 649-351-101 Telsta T-40B BSP 649-351-121 Servi Lift BSP 649-351-141 Servi Lift BSP 010-110-006 Near Power BSP 081-710-100 Insulating Blankets 32. What are the requirements to operate a derrick or an aerial lift device? · The operator must be thoroughly trained in the particular vehicle being used. · The operator must be familiar and use the daily check list and have full knowledge of potential hazards. 11 · The operator should carry an up-to-date card authorizing him/her to operate the equipment. If card is not available, other documentation of training must exist. 33. What precautions do you observe after positioning the vehicle? · Set parking brake. · Operate the mico-Iock (if equipped) · Set the wheel chocks. 34. Where must you stand when operating the controls of derricks? · Stand in the position provided. · Never operate from the ground level. 35. What to do before extending the digger derrick boom or aerial lift device? · Set the outriggers taking necessary precautions to ensure adequate footing. · Check for power. · If possible power conflict exists, consider replanning the job to eliminate the conflict. 36. What precautions must you take when working near power?. · Be prepared for any emergency. · The operator must stand on the platform or at the console. · All personnel involved in the work operation must wear insulating gloves. · Make sure insulating blankets are within reach of all personnel or in the vehicle. · If there is any doubt that electrical contact exists, assume that the truck is energized. · The derrick shall not come closer than the minimum approach distance listed. Minimum Approach Distances* Voltage Voltage Minimum Distance Phase to Phase Phase to Ground In Inches 300 volts and less 173 volts and less Avoid contact 300 volts to 600 volts 173 volts to 346 volts 12 600 volts to 2000 volts 346 volts to 1160 volts 18 2000 volts to 15,000 volts 1160 volts to 8650 volts 24 15,000 volts to 37,000 volts 8650 volts to 21,400 volts 36 37,000 volts to 87,500 volts 21,400 volts to 50,500 volts 42 87,500 volts to 121,000 volts 50,500 volts to 70,000 volts 48 121,000 volts to 140,000 volts 70,000 volts to 81,000 volts 54 *Not to be confused with clearance distances. 37. What do you do if the vehicle is suspected of being energized? · Stay with the ~/ehicle. Do not leave until power contact has been removed or power has been cut off. · If an emergency arises and personnel must leave the vehicle, Put on rubber gloves, throw rubber blanket on the ground. · Jump onto the blanket, do not jump in such a way that you may fall back onto the vehicle. 38. How may a truck be moved when derrick is not stowed? · Have insulating blanket and gloves available in the cab of the truck. · For short distances, e.g., pole to pole, the auger may be carried suspended as long as it is secured to the derrick, the derrick stinger is retracted and rotated off the rear of the truck. · The auger must not swing, presenting hazards to pedestrians or other vehicles. · Speed must not exceed a slow walking pace. · Ensure that outriggers are retracted before moving. 39. What special precautions must be followed when entering a basket? · Do not exceed the designated basket capacity as stated by the manufacturer. · Insulating gloves must be in the basket when electrical contact is possible. · Basket users must wear a suitable body belt and safety strap or lanyard and be secured to the retaining ring at all times while in the basket. · Enter or leave the basket only in the manner recommended by the manufacturer or appropri- ate BSP. 40. What are the precautions when moving a vehicle with a person in the basket? · The vehicle must be equipped with a two-way intercom in good working order. · The person in the basket is in command of any vehicle movement. · The vehicle must be moved at a slow walking pace with the driver watching for bumps, soft shoulders or high crowns. 12 · · emergency. ELECTRICAL HAZARDS References - BSP 081-710-100 The vehicle cab should be equipped with insulating gloves and a rubber blanket. Vehicle must have upper controls in basket and overriding lower controls for use in case of BSP 081-710-200 BSP 081-705-101 BSP O81-705-102 BSP 081-705-103 BSP O81-705-104 BSP 620-105-010 Insulating Blankets Insulating Gloves B Voltage Tester 188A Test Set 188 B Test Set 193A Test Set B Voltage Tester- Use on Poles BSP 621-205-O10 Placing and Removing Poles Near Power 41. When do you wear insulating gloves? · Whenever there is a possibility of contacting electrical power. · Placing and removing temporary and permanent electrical bonds. 42. When do you test insulating gloves? · When received. · Before and after use. · At least once a month. 43. In what sequence do you test insulating gloves? · Visually check return date for testing. · Pull vigorously between the fingers looking carefully for cracks and inner liner showing through. · Look for signs of abrasions or deterioration on the palms and back of the thumb side and the little finger side. · Turn the glove inside out and repeat the stretch test. · Turn the glove right side out. · Squeeze the fingers of the glove together, let go quickly. Live rubber will return to normal. · Fill the glove with air by revolving the glove around the edge of the gauntlet axis, rolling it towards the palm and fingers. · Place the air filled glove next to your face while squeezing to feel for leaks on both sides. 44. What do you do if they fail the test? · Do not use. · Cut glove, palm side from finger to top of gauntlet. 45. When do you inspect insulating rubber blankets? · Each time before use. How do you inspect and store insulating rubber blankets? · Check return test date. · Inspect visually for cracks, cuts, tears or other damage. · Place the blanket on a clean, flat surface and roll it up tightly, beginning at one corner. As it is being rolled up, observe the rolled surface for cracks and other defects. · Unroll the blanket and repeat operation, rolling the blanket at right angles to the original direction of rolling. · Inspect the reverse side of the blanket by unrolling it, turning it over and repeat operation. · Insulating rubber blankets that have punctures, holes, cuts, scratches, or cracks deeper tha~'~ 1/2 the thickness of the blanket in any place but the edges shall be removed from service. (See BSP-081-710-100 for treatment of rubber blankets found to have cuts, tears, or punctures at edges). · Insulating blankets that have been used shall be cleaned, if necessary, and stored in canis- ters. Mud or dirt should be washed off with water. · Blankets shall be thoroughly dry before being rolled and stored. 46. How do you store insulating gloves? · A protective glove palm down. · An insulating glove palm up. · Both fabric liners. · The other insulating glove palm down. · The last protector glove palm up. · Grasp all gloves together by the gauntlet and insert in bag, fingers up. · Hang bag by strap in a protected place. 47. Under what conditions would an insulating blanket be used? · When necessary to leave an energized vehicle. (Throw rubber blanket on the ground and jump onto the blanket in such a manner that you do not fall back onto the vehicle). · To isolate a breakdown test set from ground source. 13 · Insulating blankets should not be used when wet. · Never use during rain periods or to cover pockets of water on the ground, gravel, glass, or other sharp objects. 48. When do you visually inspect and test the 188A Test Set, or B Voltage tester, B Temporary bond and the WlBU cord? 188A Test Set · When received (Use 193A Test set) · Self test before use. · Monthly (Use 193A Test set) · Annually (Use 1188A Test set) B Voltage Tester · When received · Monthly How do you inspect and test the Test Set, B Temporary bond and the WlBU cord? 188A Test Set: · Inspect the housing for cracks, holes, cuts, decals or markings. · Before use, firmly grasp the 188A handle behind the flash guard. Depress the switch. Green LED should light. · Touch the probe contact with a finger and the test contact with the thumb. The red LED should flash. · Monthly, depress the switch and touch the probe to the contact point on the 193A test set. The red LED should flash. · Inspect the cords for loose connections, broken wires and defective clamps. B Temporary Bond: · Continuity test the temporary bond and the WlBU cord by placing one clamp on the probe tip, depress the switch, touch the other clamp to the contact point. The red LED should flash. B Voltage Tester: · Visually inspect the voltage tester for loose connections, loose ferrule, broken probe, defec- tive clip or damaged cord. · Visually inspect the temporary bond for loose connections, broken wire, or defective clamps. · Test insulating gloves. · Wear insulating gloves and protective gloves. · Attach the small clamp of the temporary bond to a suitable ground. Then attach the insulated clip of the voltage tester to the large clamp of the temporary bond. · Hold the indicator and the probe in the same hand and in line of sight (gunsight) between the workman and the test plug. The indicator should glow. Grasp the probe on the red por- tion of the handle only. · Verify the continuity of the temporary bond by touching the large clamp of the bond to the ground source. The brilliance of the indicator should not change. 49. What items require Testing with the Test set? · Electrical power guys, conduits. · Street light fixtures (ungrounded). · Metal sided buildings, mobile homes and trailers. · Joint use pedestals. · Foreign plant in our work space including CATV equipment. · Cable sheath when continuity is to be interrupted. · Ceiling grids. 50. How do you test Potential Hazards under 20,000 volts? 188A Test Set: · Make pre-use test. · Do not use protective gloves. · Depress switch, press probe tip against the object. If red LED does not flash, object is not hazardous. · If the red LED flashes, place the conductive probe cap on the handle end of the 188A Test set, attach one clamp of the WlBU cord to the tip of the conductive probe cap, ground the other clamp of the WIBU cord, retest the object. If the red LED does not flash the object is not hazardous. Over 20,000 volts? · Pretest the 188A, test and put on insulating gloves. · Depress the switch and hold down, approach the object to be tested. · Observe the 188A housing for buzzing, vibrating Or red LED. If any of these occur, move away and notify your supervisor. 14 · If the red LED does not flash do another test without protective gloves. B Voltage Tester: · Wear insulating gloves. · Connect grounding clip to suitable ground. · Hold red handle and indicator in same hand. · Using gunsight method, touch potential hazard while observing indicator. · If no ground is available, attach the insulated clip to a substantial metal object such as a lead sleeve, drop wire reel, lug wrench, etc., lay on the pavement about five feet from the item to be tested and touch the probe (gunsight method) to the item being tested. 51. What do you do if an electrical hazard is indicated? · Put on insulating gloves prior to removing the large clamp from the fixture. · Identify the hazard to protect the public and other employees. · Do not leave an unguarded hazard. · Notify your supervisor. · See that the responsible company or owner is notified of the hazard. 52. How do you use a temporary bond? · The temporary bond is intended to ground a potential hazard which has been tested free of any foreign voltage. · Test and put on insulating gloves. · Connect the small clamp of the bond to a known ground source first. · Connect the large clamp of the bond clamp to the fixture last. · While wearing insulating gloves, remove the large clamp from the fixture first. · Remove the small clamp from the ground last. What do you do if it smokes? · Leave the bond there. · Identify the hazard for the public and other employees. Do not leave an unguarded hazard. · Notify your supervisor. · See that responsible company or owner is notified of the hazard. ENVIRONMENTAL HAZARDS ASBESTOS Reference - SR 80-11-100 PL 80-07-216 ,53. What is asbestos? · Asbestos is a general term for a family of minerals which form naturally as a soft material of compressed fibers. 54. Where is asbestos most likely to be found? · In older buildings. · In the form of fire protection materials (sprayed on). · As insulating materials (pipe covering). 55. When does asbestos become a health hazard? · Firmly bound asbestos in a finished form does not present a health hazard. · When asbestos is disturbed by cutting, sawing or otherwise damaged or deteriorated, released fibers may be inhaled and retained in the lungs. 56. What should be done if a work place is suspected of having the potential for asbestos exposure? · Consult with the owner regarding your suspicions and the risk of asbestos exposure. · If suspicion of exposure remains, contact your supervisor. ENCAPSULANTS- PLUGGING AND SEALING References - BSP 628-220-204 B Duct Sealer BSP 637-241-011 Pressure Plugs BSP 081-856-101 Disposable Plastic Gloves BSP 081-020-011 Eye Protection 57. What are the safety precautions when using chemical compounds? · Read and adhere to the danger statement on the container. · Wear goggles and disposable plastic gloves while mixing and pouring. · Use in well ventilated areas (fans, MH blowers, etc.) · Avoid contact with your skin. 58. What do you do when the work is complete? · After the work is completed and the tools are cleaned, thoroughly wash the exposed skin areas with the cleaning agent recommended on the compound container. · DO NOT USE BELL SYSTEM WATERLESS HAND CLEANER ON THE FACE OR NECK. 15 LEAD EXPOSURE References- BSP BSP BSP BSP BSP BSP BSP BSP BSP BSP BSP BSP 59. How does lead primarily get · Inhalation · Ingestion 010-170-002 Occupational Exposure to Lead 081-852-127 Lead Particle Entrapment Compound (LEPEC) 620-100-010 Occupational Exposure to Lead, Cable Removal 627-380-240 Aerial Cable Removal 628-240-240 Removing Underground Cable 628-240-242 Removing Underground Cable, High Production Method 632-020-240 Cable Removal, Cutting Splice Closures from Plant 632-31 5-200 General, removing lead sheath 633-200-201 Lead-Calcium Sleeves, Description and Installation 644-200-005 E Sheath Repair Sleeving, Description and Installation 649-210-132 Cable Removal Unit, Hogg-Davis, Description and Operation 649-210-135 MCV Mobile Cable Salvaging Vehicle, Description and Operation into the body?. 60. Why may high lead levels be injurious to health? · Lead is a toxic substance. Excessive quantities in the body can cause clinical effects rang- ing from minor disorders to serious physical damage. 61. Which work operations have the greatest potential for excessive lead exposure levels? · Lead cable removal. · Lead wiping (Do not overheat metal.) · Reracking underground cables. · Cable repair using heat shrink sleeving. 62. How can you control Potential Exposures to airborne lead? · Personal hygiene- keep food, beverages, and tobacco away from work operation. · Wash hands prior to eating, drinking or smoking. · For lead cable removal wear specially provided clothing and adhere to the prescribed exposure time limits. · Use LEPEC when filing, abrading or carding lead cable and sleeves. POLYCHLORINATED BIPHENYLS (PCBs) References - BSP O1 O-1 60-01 2, IL79-1 2-O50 63. What is PCB? · A liquid material present in some electrical power transformers, T-Carrier cases, fluorescent light ballasts and capacitors that has been classified to be hazardous to human health and the environment. 64. What are the precautions involving suspected PCB leaks from Power Transformers? · Have condition reported to power company. Avoid contact. Barricade area. What precautions must be taken in work operations requiring opening of T-Carrier cases in a manhole? · Prior to opening case - the pressure release valve must be affixed with an airchuck and appropriate size and length rubber tubing to exhaust the gases that may be contained in the case to the street level. · During opening - if you suspect the case has been contaminated with PCB as a result of a leaking transformer inside, avoid skin contact. Avoid contact with clothing. · Contact supervisor immediately for further instructions. 65. What additional precautions are necessary when inadvertent exposure occurs? · Observe good personal hygiene, wash hands or exposed skin before eating, drinking, or smoking. SAFETY EYEWEAR References - BSP 081-020-011 Eye Protection BSP 010-100-005 Eye Protection 66. When do you wear ANSI approved safety glasses? At all times except: · When performing work of a clerical nature. · When attending meetings in which tools are not being used or demonstrated. · When driving or a passenger in a motor vehicle. · When performing work operations requiring special eye protection (goggles). 16 67. When do you wear goggles? Impact-type goggles shall be worn when: · Drilling or chipping stone, brick, masonry, terra cotta, tiles, etc. · Working around grinding wheels. · Welding or wiping lead sleeves. · Using power-activated stud drivers. Dust and slash-proof goggles shall be worn when: Hammering under motor vehicles. · Using compressed air. · Handling air filters or fluorescent tubes. · Handling splicing compounds. · Working with battery acids, countercell solutions, or taking battery readings. · Working above eye level when dirt and debris is likely to be disturbed. 68. How do you inspect ANSI approved safety glasses? Lenses: · Manufacturer's symbol etched on lens- at top center on piano, near hinge for corrective lens. · Not scratched or pitted, clean and bright. Frames: · Look for the manufacturer's symbol on the frame and the inside of the temple. · Proper fit. How do you inspect and maintain gOggles? Inspect: · Lens for cracks and scratches. · Straps for elasticity and wear. Maintain: · Clean and bright by washing with soap and water. · Store in the appropriate case. GASES ACETYLENE GAS References - BSP 081-330-105 Acetylene Torches 69. How shall acetylene be stored and transported? · Always store tank upright. · Never transport or store in a closed compartment. 70. How do you ignite an acetylene torch? · Wear eye protection and gloves. · Position the tank in an upright secured position. · Soap test all fittings. · Open the tank valve 1/4 turn. · Turn the regulator cOntrol valve clockwise to the desired pressure. · Open the valve on the torch handle and ignite with a friction type lighter only. · Adjust the valve in the torch handle to obtain the desired flame size. 71. What precautions are required when using a torch? · Do not use a torch in a manhole, cable vault, splicing pit, or controlled environmental vault. · When aloft do not allow the flame to contact strand. · Do not allow torch to contact flammable material such as conductors, muslin, paraffin, etc. · If used in a tent, the tent must be well ventilated. 72. What do you do when torch work is completed? · Extinguish the flame by closing the tank valve. · Allow gas to burn from hose and regulator. · Close regulator control valve to limit of its travel. Never raise, lower or transport a tank with the tank valve open. MAPP GAS References - RL-82-O3-O18 73. How shall MAPP Gas be stored and transported? · In an upright position, with regulator and hose removed and secured from tipping. · In a marked and ventilated compartment or storage area. · Never in a vehicle cab, open van, or passenger area. · Never more than two cylinders per vehicle. · Keep cylinders away from fire and heat. · Cylinders must not be placed or stored in an aerial lift bucket. 17 74. How shall MAPP Gas be ignited? · Wear goggles and gloves. · Secure tank in a ventilated upright position. · Soap test all fittings. · Open tank valve 1/2 turn - approximately 10-15 lbs. · Open the on/off handle approximately 1/4 turn. · Cup the tip in the friction lighter and ignite. · Fully open the on/off handle valve. · Adjust for the desired flame by turning the regulator control valve. 75. What are the precautions when using a MAPP torch? · Always be aware of the position of the flame tip. · Ventilate aerial tents but do not use torch in a draft. · Do not direct torch against strand, flammable objects or your body. · If necessary to thaw the cylinder valve, do not use a flame - place the cylinder in a warm room. · Do not use in manhole, splicing pit or cable vault. 76. What do you do when torch work is completed? · Extinguish flame by closing tank valve. · Allow gas to burn from hose and regulator. · Close regulator control valve. · Never raise, lower or transport a tank with the valve open. · Remove the regulator and regulator hose. NITROGEN GAS References' - BSP 637-025-010 Cable Pressure Precautions BSP 637-300-100 Nitrogen Gas Cylinders 77. How shall Nitrogen Gas be stored and transported? · Stored in a secured upright position with protective caps in place and chained or securely strapped to a fixed wall. · Temporary field located cylinders, both liquid and dry type must be secured and supported to protect the public. · Liquid nitrogen cylinders should never be placed in manholes or buildings. · May be transported and stored in a horizontal position on racks in a special compartment. 78. What dangers exist when using nitrogen in a manhole? · Since nitrogen is heavier than air, it will displace the oxygen in a manhole or splice pit if not properly ventilated. · Do not enter the manhole or pit without first testing for combustible gas and ventilate as required. 79. How are nitrogen cylinders identified? · Each tank has a positive identification on the neck of the tank. · Aluminum nitrogen cylinders must have a label explaining the heat indicating feature and be painted with a special paint that gives a positive indication if the cylinders have been exposed to temperatures in excess of 350°F. PROPANE GAS References- BSP BSP BSP 081-31 5-101 "C" Manhole Heater 081-31 5-102 LP Gas 081-330-115 "D" Furnace BSP 081-330-11 6 B, C, D, E, LP Gas Cylinders 80. How should cylinders be stored and transported: · Secured in an upright position. · Regulators should be removed and plugs wrench tightened. · They should never be stored, stacked or transported in an enclosure unless the enclosure is ventilated and specifically provided for that purpose. · Only 80 pounds of propane is permitted on any vehicle in the garage. 81. What are the dangerous characteristics of propane? · Propane is highly explosive. · Propane is heavier than air. · If a leak exists in a tank or valve, the gas will seek the lowest level, which could be a manhole. · Soap test all fittings. 82. What precautions do you take when lighting a furnace or heater?. · Close the furnace control valve. · Open the valve on the propane cylinder. 18 · To melt solder or paraffin, set the regulator pressure at 45 PSI. · When used with a tent heater, set the regulator pressure at 4 PSI. · Open the control valve 1/4 turn and ignite gas. · When gas is ignited, open the furnace control valve'fully. HARDHATS References- BSP 081-020-010 Safety Headgear 83. When do you wear a hardhat? · Working aloft. · In the vicinity of construction apparatus. · On the ground level when work is going on overhead. · Working in trenches over three feet deep. · In manholes, except when not exposed to the opening. · At all sites where building construction work is in progress. · When there is a possible accidental contact with electrically energized objects~ · Any other time when there is a potential for head injury. 84. How do you inspect a hard ha~ · Compress the crown inwards from the sides about 1" with both hands and then let go without dropping the crown. The crown should spring back exhibiting a degree of elasticity. The elasticity exhibited should compare to the elasticity of a new crown. If the crown cracks due to embrittlement, it must be replaced immediately. · The suspension system is checked for pliability. Inspect it for signs of deterioration or damage. If any damage or deterioration is discovered, replace the suspension system immediately. · Automatically replace all caps which are subjected to impacts which may have caused damage that is not evident by visual inspection. EXTENSION AND/OR COMBINATION LADDERS References - BSP 081-740-105 Extension Ladders and Attachments BSP 081-741-100 Ladders, B and C Combination BSP 460-300-108 Ladders 85. How do you remove it from the vehicle? · Lower the base of the ladder onto the ground. · Assume a position at the side of the vehicle facing the base, bend the knees slightly and fit the side rail snugly against the shoulder. · Lift the ladder by straightening the knees and readjust until the exact point of balance is obtained: · or, after facing the base, lower the other end of the ladder using the 'proper lifting procedure. 86. How do you carry it? · Carry on the shoulder in a balanced position, base downward and to the front. Arms not between the side rails. · or, carry the ladder at one's side with the spurs forward. 87. When do you'visually inspect all ladders? · When received. · The first time used each day. · If dropped. · Wooden ladders receive a dead weight test at six-month intervals or when dropped. How do you visually inspect? · Side rails for cracks, splits, splinters, decay, protruding nails and loose rivets. · Rungs for cracks, splits, splinters, decay, looseness or wear. · Hardware for broken, worn or defective spurs, rubber pads, guide-irons, locks, pulleys and strand hooks. · Ladder rope for wear, broken fibers, cuts, extreme softness, decay or burns. 88. How do you perform field maintenance? · Remove splinters with a rasp, file, or sandpaper. · Tighten rivets with two hammers. · Tighten nuts. · Replace rope. · Oil locks, springs and pulleys. · Rotate spurs or replace rubber feet. 89. How do you test strand? · Inspect and/or test poles at each end of the span. · No power present - pass a hand line over the strand at the. point where the ladder will be placed. 19 · If power condition exists - place the hand line over the strand with a wire raising tool. · Grasp both ends of the hand line and gradually apply full weight to the hand line by slowly lifting oneself off the ground. 90. How do you extend the ladder?. · Place the ladder upright with the fixed section close to and facing the wall or strand. · Face the fly section. · Place one foot at the outside of the base on the fixed section to steady the ladder, but not in a position where it could be struck by the fly section. · Bring the rope around the side rail and use one hand to pull the rope and the other hand to lift a rung of the fly section. · Extend the fly section one or two rungs at a time and engage the locks after each pull. Never place the free hand between the rungs where it can touch rungs on the fixed section. · After the top section is raised beyond the reach of the free hand, steady ladder by holding side rail and continuing to extend. · After ladder is extended, place at proper angle and secure the ladder rope. · To lower, move the base close to the strand or wall and reverse the raising procedure by lowering one or two rungs at a time. · Never let the ladder rope slip through your hand. 91. How many rungs should extend above the strand; the edge of a roof? · When hooks are not engaged, or not available place the ladder so that at least three rungs (3') extend above the strand. · To gain access to a roof, extend the ladder at least three rungs (3') above the point of support. 92. What is proper footing and how is it obtained? · Ensure both ladder feet are on the same level. · On uneven surfaces use block, wedge, or ladder foot. · On wet or oily pavement, a smooth floor, an icy or metal surface - lash, block, secure or have ladder held by another employee. 93. How do you place it at the proper angle? · Place the foot of the ladder on the ground so that the distance from the base of the ladder to a line extended vertically from the top point of contact is approximately 1/4 the length of the ladder measured from the point of contact to the base. · The "fireman's method" is a convenient way of checking the angle of the ladder. Place your toes against the base of the ladder, fully extend both arms towards the side rail and parallel to the ground. When standing erect you should be able to grasp the side rails. 94. What is the highest rung to stand on? · Extension Ladder- fourth from the top. · Combination Ladder- third from the top. 95. How do you secure yourself to the ladder?. · If the ladder is lashed to the strand, pass the safety strap around one rung, or between two rungs and around one side rail. · If the top section is three feet above the strand or the strand hooks are engaging the strand, pass the strap around the strand, one side rail and between two rungs. 96. How do you lash the ladder to the strand? · Tie one side rail securely with a clove hitch and two half hitches. · Wrap the rope around the cable and strand at least three turns. · Tie the otherside rail with a clove hitch and two half hitches. Only%" hemp, or equivalent nylon, or larger rope may be used. · Secure before climbing on a sloping strand or in a strong wind by first placing a hand line over the strand. · Tie the end of a hand line to the second rung from the top of the top section. · Extend and position the ladder two full rungs above the strand. (with Ladder hooks engaged) · Pull the other end of the hand line taut and secure it to a nearby pole or to a rung on the lower section of the ladder. 97. How do you lash the ladder to a pole? · Raise the ladder to the desired height and place in the working position at the correct angle against the pole. · Using approximately 50 feet of %" polypropylene, manila or stranded nylon rope, lash exten- sion ladder to base of pole per BSP 081-740-105 Add. · After the bottom is secured, wearing a body belt and safety strap, ascend the ladder with 15' length of %" or 1/2" rope. Secure the top of the ladder as listed below: · Made a slip noose about 15 feet from the free end of the rope so that the noose will tighten when the free end of the rope is pulled. 20 · Place the slip noose over the top end of one side rail, tighten. · Pass the free 'end of the rope down behind and under the top rung, then toward the front of the ladder, around the rail, and then back of the pole. · Make two complete wraps around the pole, then pass the rope twice around the opposite rail below the first rung and then up behind the rung. · Reverse the direction of wrapping and make two half hitches on the rail so that the lad- der is lashed tightly to the pole. Note: For alternate method of lashing ladder before climbing see BSP 081-740-105. 98. What are the reaching limitations? · When the ladder is not lashed, do not attempt to lean to the side so far that the outside shoulder is more than 12" beyond the side rail. A good rule to remember is never move your breast bone beyond the side rail. 99. How do you place a ladder on the vehicle? · Ensure the ladder rack locking clamps are in the fully open position. · Lay ladder against the fixed upright of the ladder rack assembly. · Raise base of ladder onto the ladder rack and secure with locking clamps. STEPLADDERS References - BSP 065-104-301 Stepladders - Use and Care BSP 081-741-105 D and E Stepladders 100. When do you visually inspect? · When received and the first time used each day. · Immediately if ladder is dropped. How do you visually inspect? · Place the stepladder in good light. · Side rails for cracks, splinters, or protruding nails. · Steps and rungs for cracks, splits, splinters, decay and loose braces or tie rods on the steps. · Hardware for bent or broken metal and loose rivets. 101. What is the highest safe step to stand on? · The second step below the top cap. 102. What are the reaching limitations? · Do not lean in either direction so that your outside shoulder extends one foot beyond the side rail. A good rule to remember is never move your breast bone beyond the side rail. How should the stepladder be positioned when pulling cable? Place the ladder with steps opposite the direction of the pulling force. 103. · LIFTING Reference 104. How 105. 106. 107. 108. - BSP 010-110-007 Safety Precautions for Materials Management Operations do you lift properly?. · Position yourself with one foot slightly ahead of the other, toes pointing slightly outward, feet apart (width of shoulders) and firmly planted. · Squat down close to the object, keeping back as straight as possible. · Test weight of object by lifting corner or tilting it. · Grasp object firmly with full palm grip. · Keep object close in and lift it by straightening the knees. What do you do if the weight to be lifted exceeds your capabilities? · Divide load into smaller portions. · Get help or use a mechanical device. How do you set an object down? · Squat down while keeping back straight. · Lower object onto one corner or onto support to avoid finger injuries. · Lower object into final position keeping fingers from underneath. What are some of the movements that should be avoided when lifting? · Twisting; change direction by moving your feet, not your torso. · Jerking. · Side lifting. · Overextending when reaching. How should you carry objects? · Select clear route of travel. · Keep object close to body. · Have clear vision. 21 · Do not twist your body. · Do not change your grip. · Face spot where object is to be placed. · Change direction by moving your feet. LIGHTWAVE TRANSMISSION SYSTEMS References - RL 82-11-163 109. What are lightwave transmission systems? · Lightwave transmission systems use semiconductor laser transmitters that emit lightwaves into lightwave cables. 110. Who is permitted to work on lightwave transmission systems? · Only authorized trained personnel who have had prior eye examination shall be permitted to install or perform service and maintenance or to use associated lightwave test equip- ment. 111. What precautions should be taken when working with lightwave cables and test equipment? · Employees should not disconnect any active lightwave cable and stare into the optical connector because of the potential for eye damage. · Do not use optical instruments to view unterminated optical connectors. · Do not examine or stare into broken, severed, or disconnected lightwave cables. · Insure lightwave sources are de-energized during all splicing or maintenance operations. · Fusion splicing must not be done in a manhole. · Ultraviolet protective eyewear must be worn during splicing operations using ultraviolet light. What is meant by a medical surveillance requirement program? · Lightwave personnel whose job function requires that they disconnect optical connectors on energized fibers, use opticle test equipment or engage in lightwave splicing operations where there is a possibility that the fibers may be active, must be included in a medical sur- veillance program. 112. MANHOLES References - BSP 081-310-103 Manhole Tent BSP 081-7OO-1 OO, 105, 106, 107~ 11 O, 1 20, 122 Gas Indicators BSP 620-140-501 Testing and Ventilating Manholes BSP 620-145-010 Petroleum Products in Underground BSP 620-150-O10 Placing and Removing Manhole Covers 113. What do you do prior to opening a manhole? · Place work area protection devices. 114. When do you test a manhole? · Immediately after removing manhole cover. · After purging and entering a manhole. · A minimum of every two hours after making initial tests. · A minimum of one hour if manhole tent is used. · When opening a duct. · After removal of water from a manhole. · At every shift change. 115. How do you remove a manhole cover?. · One person can remove the cover by placing the feet solidly clear of the cover bending the knees and keeping the back straight. · Two persons should first both use their hooks on the same side to break the manhole cover seal. One person then moves to the opposite side of the cover and lifts and assists while the other person pulls. · Frozen manhole covers should never be thawed with an open flame. Covers can be loosened with a digging bar, hammer or chisel, or by directing a ventilating heater hose at the cover. 116. What do you do if gasoline fumes are smelled? · Use a gas indicator and a crushed inhibitor fiJter (if required for your indicator) to determine if the atmosphere is safe. · Notify your supervisor immediately. How do you test the operation of a gas indicator?. Failure to pass any of the below tests requires replacement of the meter or parts thereof. Do not enter a manhole with a defective meter. 117. NOTE: 22 118. 119. Gas Indicator: · Test the battery by squeezing the aspirator bulb five times to clear residual gas and zero i,~ the indicator within the limits prescribed by the manufacturer. Low batteries are indicatecl when it is necessary to rotate rheostat to near-full clockwise position to zero in th,e indicator. · Using a gas test kit allow the gas to enter the meter per instructions. · The indicator should register readings as prescribed by the manufacturer. · Test for tightness by squeezing the aspirator bulk with hose attached and a finger over the hose opening. Bulb should remain deflated at least 10 seconds. · Test the filter by squeezing the aspirator bulb. After releasing, the bulb should inflate with- in five seconds. Lumidor PGM-15 (Constant Monitoring Gas Detector) · The tests outlined below shall be made each day before the instrument is used. · After a full charge, turn the instrument on in fresh air and allow 2 to 3 minutes to stabilize at which time the display should read "000" · 1 or (-001 to 001).. If the "zero" is outside these limits, adjust the "zero" control on the bottom of the case for a reading of "000". · Press the "Test" button at which time the audible and visual alarms must activate and a battery indication of 3.6 volts or higher (when fully charged). · The instrument shall be tested with the Lumidor Safety Products PGM-15-10 gas test kit or the PGM-15-10X Valve, hose and cap assembly in conjunction with the "C" gas test kit. · Connect the Valve, hose and cap assembly to the gas cylinder (make sure valve is off:). While holding test cap close to your ear, open the valve slowly until a slight but steady hiss is heard. Attach cap to the bottom of the PGM-15 by securing the thumbscrew into the threaded hole between the two sensors ONLY FINGER TIGHT-DO NOT OVERTIGHTEN! be sure cap is square to the sensors. Allow one full minute for gas diffusion and sensor re- sponse at which time the digital display must read between 45 and 60% LEL. · Turn off valve, remove test cap and remove valve from cylinder. Place components back into 'test kit. Perkins PR120A or PR122A · Move switch to "Test" position. A short burst of tone followed by a 10 second silence then a continuous tone indicates battery is charged and circuitry is operational. · Move switch to "ON" position. Allow instrument to warm up for 1-2 minutes. · Attach test chamber to the instrument. Connect one hose to test bottle. · Block the end of the short hose. · Slightly open valve on test bottle regulator. Audible alarm should activate. How do you test manhole atmosphere? Gas Indicator · Lower the free end of the indicator hose to the point where a person's head will be whe~n working in the manhole. · If sufficient water is present in the manhole to require pumping, hold the sampling hose one foot above the water. · Draw a sample of the atmosphere through the gas indicator by compressing and releasing the aspirator bulb five times plus one squeeze for each five feet of sampling hose. · Observe the meter pointer continuously from the first squeeze of the buii5 until the test is completed. · If the meter pointer moves rapidly to the top of the scale then returns to a point above zero, a heavy concentration of gas is indicated. Constant Monitoring Gas Indicator · Attach dropline to the belt clip on the instrument and the other clip to your safety belt. This secures the instrument in case the dropline should slip out of your hand while lowering the instrument into the manhole. · Activate the "Peak Hold" feature. Slowly lower the monitor into the manhole to within approximately one foot of the manhole floor. If there is water in the manhole, lower to within one foot of the water. · Remove the instrument from the manhole and the display will indicate the highest level detected. If this level is above 10% LEL the audible and visual alarms will be activated. · After pretesting, return the "Peak Hold" button to the normal position, remove the dropline and refer to Section 620-140-501 on Testing and ventilating manholes. What do the different indicator readings mean? · A near full scale or full scale movement of the indicator indicates an explosive level of gas.. · An indicator reading over 1.0 or 100% indicates an explosive level and the supervisor should be notified. 23 120. 121. 122, WIRE/FIBER References - 123. 124. 125. · An indicator reading 0.1 to 1.0 or 10% to 100% requires purging and retesting with the blower in operation. If a second test still reads .1 to 1.0 or 10% to 100% do not enter and notify the supervisor. · An indicator reading below 0.1 or 10% indicates that the manhole may be entered after purging and retesting. Why must a manhole be purged? · No manhole should ever be entered unless the manhole is purged for the required time to dissipate any stagnant gas, ensure against oxygen deficiency and provide a complete air change in the manhole. · The purging time requirements can be found in BSP 650-140-501. · Only one 90° bend in the blower hose is permitted while purging. Where do you locate the ventilating equipment? · The blower intake must be away from exhaust fumes. · The propane source should be in a secured upright position away from the blower intake and if possible lower than the manhole opening. · Only two 90° bends are permitted in the blower'hose and the end must be secured in a horizontal position directed toward an end wall of the manhole. How do you enter a manhole? · Facing traffic and maintaining three points of contact. · Use only an appropriate ladder whose first step is not more than one foot below the ground surface. · If using constant monitoring device, clip to belt prior to entering manhole. What additional tests are required after entry?. · Duct entrances, corners and generally throughout the manhole. ROPE BSP 081-510-101 Manila Rope BSP 081-511-101 "D' Plastic Rope BSP 081-51 2-100 Handlines BSP 649-310-011 Wire Rope BSP 649-310-100 Rolled Eyes BSP 649-310-111 Cable Reel Slings BSP 649-310-115 Slings How do you inspect fiber rope before usage? · Inspect for abrasions, cuts, extreme softness, decay or burns. · At 3 foot intervals look for broken fibers, fine powder, mildew, mold or change in color. How do you inspect wire ropes and sling before usage? Inspect for: · Abrasions · Rust · Kinks · Crushed spots · Six broken strands in any one lay · Three broken wires in one strand in any one lay What precautions do you follow when using pulling lines? All types of ropes: · Wear work gloves. · Do not overload. · Determine proper size and kind. · Avoid twist and kinks. · Do not straddle, stand next to, or place hands when rope or line is under tension or moving. · Do not stand inside the angle. · Avoid sudden jerks. · Use the appropriate grip or hitch for the job at hand. · Use walkie-talkie hand or voice signals to control pulling operations. Fiber: · Do not use wet rope in the vicinity of power wires unless it is an emergency and then only if wearing insulating gloves. Wire: · Check rigging. · Do not bend wire ~'ope around sharp corners. · Never pull winch lines over stationary supports. 24 · Do not place hands on winch lines being moved by winch drum or within arms reach of any sheave, guide, etc. · Never use wire rope clamps to form an eye. · Use a B sheave guard on a mandrel bar. · Never be in a manhole when wire rope is under tension. · Wind evenly on winch drum. · Never splice except when forming an eye. HAND TOOLS References - BSP 075-160-301 BSP 081-020-133 BSP 081-330-103 BSP 081-745-102 BSP 081-745-111 BSP 081-745-113 Screw Drivers Long Nose Pliers Soldering Coppers Hammers, Hatchets, and Axes Drills and Drill Holders Masonry Drive Tools 126. 127. 128. 129. 130. 131. 132. How do you inspect and use screw drivers? · Handle for broken, split, roughness. · Shank for looseness in handles or bent. · Blade for broken, chipped, bent, rounded edges at corners. · Select the proper size screw driver; keep the shank in line with the screw. · When using, keep the blade squarely against the bottom of the screw slot, keep the free hand away from the tip of the blade while exerting pressure. How ~!o you inspect and use the automatic hand drill? · Shaft for free rotation and excess wear. · Bits for sharpness and straightness. · Proper storage. · When using, keep fingers away from the drill point. · Place one hand on grip to apply even pressure. How do you inspect and use diagonal pliers? · Cutting edge for deep nicks, space between cutter, alignment of jaws. · Handles for straightness, broken, freedom of movement. · Select the proper size of cutting pliers for the job at hand. · When using diagonal pliers, cut the wire or cable in the direction away from the user. How ~1o you inspect and use long nose pliers? · Jaws for straightness, broken nose ends, alignment, gripping serations. · Handles for strightness, broken, freedom of movement. · Select the proper long nose pliers for the job at hand. · When using long nose pliers, the direction of pull should be away from the body, especially the face. Head level should be above the pulling effect. How do you inspect and use hammers? · Handle for cracks, splinters, tape. · Head for fractured edge, mushroom and securely fastened. · Select the appropriate hammer for the task to be performed. · When using a hammer, grip the handle tightly, strike object squarely, keep other hand aw~y from striking operation. How do you inspect and use axes? · Handle for cracks, splinters, tape. · Head for burrs or deep grooves in cutting edge, securely fastened to handle. · Proper storage. · When using an axe, secure a firm footing, verify that movement will not be impeded when swung, area is clear of any onlookers, travel of cutting edge is away from body and new.~r between legs. How do you inspect and use masonry drills? · Drill holder for mushrooming or signs of cracking. · Drills for sharp cutting edges and straightness. · Proper storage. · Select the proper drilling hammer. · When using, wear special eye protection. Apply light hammer blows and turn drill slightly between blows. 25 133. How do you inspect and use a brace and bit? · Brace for ease of operation of the chuck and rachet. · Bits for sharpness and straightness. · Proper storage. · When using, seat the bit firmly in the chucl~ · Align the bit and the brace, applying necessary pressure to allow the cutting edges of the bit to complete the boring operation. Never strike the brace with another tool. 134. How do you inspect and use saws? · Blades for sharpness, missing teeth. · Proper storage. · Handle for cracks and security of blade. · Select the proper saw for the job. · When using, maintain firm footing and apply pressure on the forward stroke. Keep other hand away from teeth. 135. How do you inspect and use scissors and shears? · Cutting edges for nicks and burrs or excessive sideplay in blades. · Proper storage. · Handles for ease of operation, cracks or fractures. · When using cut at right angles, keeping other hand free from cutting edge. 136. How do you inspect and use knives? · Blades for sharpness, burrs and nicks, mushrooming. · Proper storage. · Handle for tightness wear. · Select the correct knife for the job. · When using, wear appropriate gloves, keep free hand away from direction in which force is applied. Do not use on items between knees or legs. 137. How do you inspect and use wrenches? · For wear and burrs on holding edges, ease of operation of moving parts. · Gripping end free of burrs and straight. · Select the proper size of wrench for the job. · When using adustable wrenches, position tightly on the nut so that the pulling force is applied to the stationary jaw. · Use a pulling motion on a wrench, not a pushing motion. POWER TOOLS References - BSP 010-111-010 Electrical Protection - Portable Tools BSP 620-103-010 Electrical Protection - Portable Tools GL 77-04-094 138. What tools must be grounded? · All tools which are not double insulated. 139. When do you test a power tool and cord? · When received. · Once a month. · When maintenance work is performed. 140. How do you test a tool and cord and record the results? · Test ground continuity between the case of the tool and the ground prong using a buzzer or ohm meter with the on/off switch open and closed. · Test the conductors, between each conductor prong and the metal case to insure that no continuity exists. Repeat with the on/off switch open and closed. · Record monthly test results on inspection tag E 10019 which should be attached to the cord of the tool. 141. How do you ground a three-conductor tool in a two-conductor outlet? · Test the outlet box for ground. · Insert an approved adapter in the two-conductor receptable and ground to the box using the cover plate screw. · If the outlet box is not grounded connect a grounding cord from a ground source such as a radiator, water pipe, or metal conduit to the ground terminal of the adapter. · If the tool cannot be grounded use a double insulated tool. 142. What types of extension cords may be used and how should they be inspected? · Use only approved electrical extension cords. · Inspect insulation for cuts, turnsj worn places, tears, and frays. · Bare wires or inner conductor insulation should not show. · Use of tape is not permitted. 26 VEHICLE TRENCHING/PLOWING/BACK HOEING References - BSP 649-400-112, 113, 115 Cable Plows 143. What are the requirements to operate a trencher or plow?. · Operator must be thoroughly trained on the particula-r machine. · The operator must be familiar with and use a daily check list and have full knowledge of potential hazards. · The operator should carry an up-to-date card authorizing him/her to operate the equip- ment. If card is not available, other documentation of training must exist. 144. What should be done before the start of trenching or plowing? The path the trencher or plow is to follow should be walked to check for obstacles that m~y damage or tilt the machine. · Such obstacles should be clearly marked with red flags or other highly visible objects. · Locate or have all underground utilities located and marked. 145. Why is a hand signal necessary?. · This will ensure all are aware of the direction of the vehicle, when to stop, start, or turn the trencher, terrain problems, cable problems, etc. · A hand signal system must be established with other employees before the start of work operations. 146. What is the umbrella area of protection? · The umbrella area of protection is a ten-foot radius around the trencher where no one must enter. Danger exists of vehicle tipover. · If anyone enters this area the operator must stop the vehicle: 147. Where to walk while working with trencher?. · Walk well ahead or beside trencher. · Keep out of the umbrella area so you are clearly visible to the operator. 148. How and where to park the equipment? · Park well off the traveled portion of the road. · Lower equipment. · Remove the keys. WORK AREA PROTECTION References - BSP 081-200-102 Flashers BSP 620-135-O10 Guarding Work Areas BSP 081-200-105 Traffic Cones BSP 620-135-100 Warning Devices Description and Use 149. Why must you provide work area protection? · For the protection of employees, equipment and the public with minimum interference to traffic or pedestrians. 150. What factors are to be considered in establishing work area protection? · Location of work site. · Type of road (multi-lane, one-way, etc.) · Speed of traffic. · Time of day (light versus darkness) · Weather conditions (snow, ice, rain, etc.) · State and local laws. 151. How should work area protection be placed? · The initial warning sign should be placed first, an appropriate distance from the work site. · For many different situations see BSP 620-135-010 for good references. 152. When is a flagperson required and how should they be equipped? · A flag person should be used when adequate protection cannot be obtained using conven- tional devices. · A flagperson is to be equipped with a reflective vest (illuminated at night), hand flags, or paddles. 153. How should you provide work area protection for pedestrian traffic? · Rope · Tape · Cones · Barricades, signs · Other devices WORKING ALOFT ON POLES References- BSP 620-O40-O1 2 Symbols, Poles and Equipment BSP 620-131-O10 Precautions before Working on Poles or Pole Mounted Equipment 27 154. 155. 156. 157. 158. 159. BSP 621-205-010 Placing or Removing Poles Near Electric Power Wires BSP 621-220-200 Pole Removal BSP 462-400-206 Drop Wire Handling BSP 623-103-010 Preventing flip ups. What hazards do you look for prior to climbing? · Base of pole clear of debris, depth of setting. · Electrical conduits, fixtures, exposed ground wires. · Climbing obstructions, nails, traffic signs, clothes lines, hooks, antennas, missing or bent steps, etc. · Unbalanced loading or distribution. What causes a hazardous unbalanced condition? · Unbalanced loading or distribution on a pole. · Removal of guys. · Untying wires. · Releasing wires or strand under tension. · Placing additional wires or strand. · Tensioning wires or strand. · Changing locations of wire or strand attachments · Loosening suspension clamps or guy clamps. · Moving line because of road widening. Which poles are to be tested? · All vacant poles or poles with drop wire only. All other poles must be tested unless all of the following conditions exist: · The pole is in a straight line section but not a dead end pole. · The pole is carrying a 6M or larger strand or a full arm of open wire which will remain securely clamped throughout the work operation. · There is not downward grade change at the pole. · Neither adjacent span is over 165 feet. How do you test poles? Hand Line Test (not to be used on poles with power attached): · Loop the hand line around the pole about 12 feet above the ground. · Pull the rope at right angles to the strand or wire or in all directions if strand or wire is not attached. Prod and Sound Test ~ · Use a Prod with a shaft of five inches in length or longer. · Insert the tool at a 45° angle below the ground line. (Most decay occurs 12 inches below ground). · Wood decay will be evident by the ease with which the tool penetrates pole. · Sound the pole by striking with a hammer on all sides from the ground line to as high as can be reached. The presence of advanced decay can be recognized by the hollow or dull sound. What do you do if the pole does not pass the test? · Do not climb. · Tag with the appropriate pole tag and notify your supervisor. What do you do if pole steps are bent, missing, or loose? · Bore new lead holes and replace steps. What are the approach distances to maintain from primary and secondary power?. (not to be confused with attachment or clearance distances) · Do not come closer than the minimum approach distances as listed in Table A. TABLE A Minimum Approach Distances* Voltage Voltage Minimum Distance Phase to Phase Phase to Ground In Inches 300 volts and less 173 volts and less Avoid contact 300 volts to 600 volts 173 volts to 346 volts 12 600 volts to 2000 volts 346 volts to 1160 volts 18 2000 volts to 15,000 volts 1160 volts to 8650 volts 24 15,000 volts to 37,000 volts 8650 volts to 21,400 volts 36 37,000 volts to 87,500 volts 21,400 volts to 50,500 volts 42 87,500 volts to 121,000 volts 50,500 volts to 70,000 volts 48 121,000 volts to 140,000 volts 70,000 volts to 81,000 volts 54 *Not to be confused with clearance distances. 28 160. What are the precautions to take when placing or removing strand, wire or drop wire near power?. · Wear insulating gloves. · Ground strand. · Tie down wire or strand where flip-ups might occur. · Pull in with a hand line if applicable. 161. What are the precautions to follow after storms? · Perform a visual patrol of the lead or line and survey surroundings for any hazards. · Wear hard hat, safety glasses, insulating gloves. · Test all potential electrical hazards. · Coordinate with power company. 162. How does one person place a drop wire across a road? · Make the building attachment. · Leave the drop wire reel at the building side of the road and place a hand line over the strand or pole attachments to acquire road clearance. When no traffic is approaching, carry or roll drop wire reel to base of pole or ladder making sure the drop wire lies flat on the roadbed. · Tie one end of the hand line to the drop wire with a bowline knot and tension the reel brake. · When no traffic is approaching, pull hand line so that the drop reaches the strand or other attachment and tension the drop enough to provide adequate clearance across the road. · Working from ground level, snub the hand line to the pole, or ladder. 163. What precautions should be taken when removing a drop wire from a span attachment? · Always place the ladder against the suspension strand so that your weight, while working from the ladder, will not be supported by the drop wire. If this is not possible, release the drop at the house to relieve the tension. 164. How do you raise and lower hand tools and equipment? · Use a canvas bucket and/or a hand line. OTHER 165. What are your instructions in case of natural disaster, civil disturbance? · (Have employee explain instructions per local Methods of Procedures Binder. Reference for MOP Binder- S.I. 131, sec. V.) 166. What is the Methods of Procedures Binder?. Where is it kept?. · The Methods of Procedures Binder (also called the Emergency Procedure of Personnel Protection Binder) describes procedures to be followed in case of emergencies. (Have employee show or explain location.) 167. What is your responsibility to identify, report or correct hazardous conditions? · Every employee is responsible for his/her own safety. Each employee shall report, to a supervisor, any hazardous conditions which are discovered and cannot be personally corrected. 168. What are the reasons for wearing seatbelts? · Wearing seatbelts when driving or riding in a vehicle for Company reasons is a jot) requirement. · Seatbelts and shoulder harnesses lessen the severity of injuries and enable the driver to 169. maintain better control of the vehicle. How do you safely park and secure your vehicle? · Select a parking space which will not require backing. · Curb your wheels. · Chock wheels (per local practice). · Set emergency brake. · Lock vehicle. 29