HomeMy WebLinkAboutRES NO 162-87RESOLUTION NO. 162-87
A RESOLUTION OF THE COUNCIL OF THE CITY OF
BAKERSFIELD APPROVING THE DESTRUCTION OF
CERTAIN OBSOLETE CITY RECORDS, DOCUMENTS,
INSTRUMENTS, BOOKS AND PAPERS, PURSUANT TO
SECTION 34090 ET SEQ. OF THE GOVERNMENT
CODE OF THE STATE OF CALIFORNIA.
WHEREAS, a request has been made by the City Personnel
Office for authority to destroy certain obsolete City records, and
a copy of said list of records is attached as Exhibit "A"; and
WHEREAS, such records vary from two (2) to thirty (30)
years old; and
WHEREAS, said request has been approved by the City
Attorney and is in accordance with the procedures and requirements
of the City and Section 34090 et seq. of the California
Government Code.
NOW, THEREFORE, BE IT RESOLVED by the Council of the
City of Bakersfield that pursuant to Section 34099 et seq. of the
government Code of the State of California, approval is hereby
granted for the immediate destruction of the items listed in the
said Exhibit "A" and for the continued destruction of such listed
items pursuant to the schedule included with Exhibit "A".
.......... 000 ..........
I HEREBY CERTIFY that the foregoing Resolution was
passed and adopted by the Council of the City of Bakersfield at a
regular meeting thereof held on AUGUST 26, 1987 _, by
the following vote:
AYES. COUNC]LMEMBE?,~ CttlLDS. CNRISTEi~,SEN.
NOES: COUNCILMEMBEr S:
ABSENT. COUf;Ctb',!/MBF RS
ABSTAINING: COUNCiLM~MBERS
CITY CLERK and Ex Officio Clerk of the
Council of the City of Bakersfield
APPROVED AUGUST 26, 1987
MAYOR of the d
APPROVED as to form:
CITY ~%TTORNEY of the City of Bakersfield
R RES 4
4 R.RECORDS
-2-
EXHIBIT A
Retention
10 yrs.
10 yrs.
3 yrs.
10 yrs.
10 yrs.
SAVE
5 yrs.
5 yrs.
3 yrs.
2 yrs.
6 yrs.
10 yrs.
30 yrs.
2 yrs.
2 yrs.
2 yrs.
PERSONNEL DIVISION
RECORD RETENTION SCHEDULE
File
EEO-4
EEO-Suits
Unemployment Claims
Civil Service Board Hearings
Retirement Appeals Board Hearings
Retired Employee Files
Billing runs for Blue Cross/Health Net
Quarterly Claims runs for Blue Cross
which detail employee's experience
Terminated Temporary Employee Files
Inactive Applications (these are
applications of candidates not hired)
Terminated Permanent Employees Units 1 & 2
Terminated Permanent Employees Units 3,4,5,6,7
Terminated Permanent Employees Unit 9
Correspondence (recruitment files/job
folders/test results/interview forms/
rejection letters)
Test Examinations
Ethnic Cards