HomeMy WebLinkAboutRES NO 117-00RESOLUTION NO. 1 ! ?' "@0
RESOLUTION APPROV)NG THE DESTRUCTION OF
CERTAIN OBSOLETE CBTY RECORDS, DOCUMENTS,
iNSTRUMENTS, BOOKS AND PAPERS, PURSUANT TO
SECTBON 34090 ET SEQ. OF THE GOVERNMENT CODE
OF THE STATE OF CALIFORNIA (PUBLIC WORKS
DEPARTMENT).
WHEREAS, the Pubffiic Works Department has a certain records
retention schedule; and
WHEREAS, a request has been made by the Public Works
Department for authority to destroy certain obsolete City records in accordance
with its records retention schedule; and
WHEREAS, said request has been approved by the City Attorney
and is in accordance with the procedures and requirements of the City and
Section 34090 et seq. of the CaiEfornia Government Code.
Now, THEREFORE, BE IT RESOLVED, by the Counci)of the City
of Bakersfield that pursuant to Section 34090 et seq. of the Government Code of
the State of California, approvaU is hereby granted for the Public Works
Department's destruction of the items listed in Exhibit "A", and upon written
approval of the City Attorney, and for the continued destruction of such ~isted
items in accordance with the prescribed time periods set forth in the, Public Works
records retention schedule and upon written approval of the City Attorney.
.......... o0o ..........
ffi HEREBY CERTIFY that the foregoing Resolution was passed and
adopted by the Council of the City of Bakersfield at a regular meeting thereof
held on SEP 27 ZOSO , by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
COUNCILMEMBER CARSON, DEMOND, MAGGARD, COUCH SULLIVAN SALVAGGIO GREEN
COUNCILMEMBER k3C:~E,~ ' ' '
COUNCILMEMBER ~
COUNCILMEMBER
APPROVED SEP ~? ~gOO
BOB ,MICE'
MAY~R
Attachments:
Exhibit "A"
G:~GROUPDA'RlegaI\1998\ResoEution-DestructionPW-AdminDivFile$.wpd
Page 2 of 2
I
DESTROY RECORDS UP TO AND INCLUDING 6/30/98:
ALL ACCOUNTING AND BUDGET WORKSHEETS X
CITIZEN COMPLAINT / RESPONSE FILES X
CLAIM VOUCHERS / P,O,'S / INVOICES X
FIELD OPERATIONS-PRE/POST TRIP BOOKS & TICKETS
FIELD OPERATIONS-ROUTE SCHEDULES
FUEL TICKETS/RECEIPTS
MEMOS / CORRESPONDENCE / READING FILE (INCOMING X
& OUTGOING) EXCEPT LANDFILL CORRESPONDENCE
MONTH END REPORTS
PAYROLLHOURSWORKEDVERIFICATiON REPORT X
PERIODICALS X
PERSONNEL PAYROLL REQUESTS, SICK LEAVE X
ACCRUAL, & VACATION REPORTS
RECEIPT AND DEPOSIT BOOKS X
REFUSE AND RECYCLING DAILY SERVICE RECORDS
SAFFTY MFFTING S~GN-LJP SHEETS X
SEMINAR HANDOUTS X
SENIOR CITIZEN REFUND FORMS
SERVICE REQUEST FORMS - 2ND CART REQUESTS
SERVICE REQUEST FORMS - CART EXCHANGES
SERVICE REQUEST FORMS - CART REPLACEMENTS
SERVICE REQUEST FORMS - COMPLAINTS
SERVICE REQUEST FORMS o NEW SERVICE
SERVICE REQUEST FORMS - RESTARTS
SMOG TESTS
STREET PERMITS
SUBDIVISION CHECK PRINTS
TELEPHONE USAGE RECORDS X
TEMPORARY AND FORMER EMPLOYEE FILES X
TIME ALLOCATION REPORTS X
EXHiBiT "A"
PUBLIC WORKS DEPARTMENT
DESTRUCTION SCHEDULE
ADM N CONSTRUCTION/ TRAFFIC
SERVICES SERVICES SURVEY ENGINEERING SERVICES
GENERAL STREETS EQUIPMENT WASTEWATER SOLID
WASTE
X X X X X
X X X X X
X X X X X
X X X X X
X X X X X
X X X X X
X X X X X
X X X X X
X X X X X
X X X X X
X
X
X X X X
X X X X
X X X X
X
X
X
X X X
X X X
X X X
X
X
X
X X X
X
X X X
X X X
X X X
X X X
X
X X X
x
X
X
X
X
X
X
X X X
X X X
X X X
Page 1 of 2 Pages
"Records Retention Schedule-Prior-including 6-30-98.wb3"
I ADMIN
SERVICES
DESTROY RECORDS UP TO AND INCLUDING 6/30/95:
AD HOC MINUTES
AGREEMENTS
ALL GREENWASTE FACILITY CORRESPONDENCE
AMENDMENTS
CtP REPORTS
COMMERCIAL & RESIDENTIAL BILLING RECORDS
FEE CALCULATION WORKSHEETS X
METRO MEETING M~NUTES
MISCELLANEOUS SUPERVISOR REPORTS X
PLANT MONITORING RECORDS
PRETREATMENT RECORDS
REQUESTS FOR QUALIFICATIONS / PROPOSALS
RESOLUTIONS
SWAC MEETING MINUTES
DESTROY RECORDS UP TO AND INCLUDING 6/30/90:
EMPLOYEE TIME CARDS/SHEETS X
EMPLOYEE TIME CLOCK CARDS X
STRFETR & AII FYR RFSURFAC, ING C)R SFAI ED
SUPERVISOR DIARY
PUBLIC WORKS DEPARTMENT
DESTRUCTION SCHEDULE
ENGINEERING CONSTRUCTION/
SERVICES SURVEY
X X
X
TRAFFIC GENERAL STREETS EQUIPI~ENT WASTEWATER SOLID
ENGINEERING SERVICE_~ .... WASTE
X X X X X
X
X
X
X X
X X
X
X X X
X
X
X
X
X X
X X
X X X
X X X
X
X
X X
X X
"Records Retention Schedule-Prior-Including 6-30-98.wb3"
Page 2 of 2 Pages