HomeMy WebLinkAboutRES NO 008-05RESOLUTION NO. 0 0 ~ ' 0.~
A RESOLUTION APPROVING THE DESTRUCTION OF
CERTAIN OBSOLETE CITY RECORDS, DOCUMENTS,
INSTRUMENTS, BOOKS AND PAPERS, PURSUANT TO
THE SECTION 34090 ET SEQ. OF THE GOVERNMENT
CODE OF THE STATE OF CALIFORNIA FINANCE
DEPARTMENT.
WHEREAS, a request has been made by the Finance Department for authority to
destroy certain obsolete City records, and a copy of said list of records is attached as
Exhibit "A"; and
WHEREAS, such records are more than five (5) years old; and
WHEREAS, said request has been approved by the City Attorney in accordance
with the procedures and requirements of the City and Section 34090 et seq. of the
California Government Code.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield
that pursuant to Section 34090 et. Seq. of the Government code of the State of California,
approval is hereby given to destroy obsolete records listed on said Exhibit "A" upon written
approval of the City Attorney.
.......... O00 ..........
O~I~GtNAL
I HEREBY CERTIFY that the foregoing Resolution was passed and adopted
by the Council of the City of Bakersfield at a regular meeting thereof held on
by the following vote:
Ayes: Council Member ¢,~,~c~ ,,
Noes: Council Member
Abstain: Council Member
Absent: Council Member
CITY CLERK AND EX OFF)~IO of the
Council of the City of Bake~field
APPROVED AS TO FORM:
WRm. ^ E.U O
City Attorney~
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ORIGINAL
EXHIBIT A
The following is a list of documents the Finance Department is proposing to destroy:
Fiscal Year
(and years prior to)
ACCOUNTS PAYABLE
1998-99
1998-99
Accounts Payable Claim Vouchers & Invoices
Cancelled Accounts Payable Checks
PAYROLL DOCUMENTS
1998-99
1998-99
1998-99
1998-99
1998-99
1998-99
1998-99
Canceled Payroll Checks
Deduction Reports
Deferred Compensation Reports
United States Savings Bond Reports
Accrual Reports
Benefit Registers
ABT Registers
RECEIVABLES
1998-99
1998-99
Final Billings Registers; Aging Schedules & Transaction
Reports:
Commercial Refuse, Sewer Surcharge, Residential Refuse,
Outside Sewer, Special Refuse, Airpark, Hazardous
Materials, and Other Miscellaneous Receivables.
Adjustments, Transfers and Refunds.
TREASURY DOCUMENTS
1998-99
1998-99
1998-99
1998-99
1998- 99
Report of Monies Collected
Daily Treasurer's Reports
Business License Records
Cash Receipt Books & Records
Investment Confirmations
PURCHASING DOCUMENTS
1998-99
1998-99
1998-99
Purchase Orders
Annual Contracts
Requisitions
S:\KIMG\GREGORY~CONVERTED FILES~RES - FILEDESTRUCTION04.DOC
ORIGINAL
CITY OF BAKERSFIELD
CONSENT OF CITY ATTORNEY
FOR DESTRUCTION OF RECORDS
FINANCE DEPARTMENT
Pursuant to Government Code Section 34090, the records described in Exhibit "A,"
attached hereto, shall be destroyed.
Dated: December 23, 2004
City Attorney for the
City Of Bakersfield
S:\KimG~Forms & Lables~AtmyConsentforDestruction.doc
ORIGINAL
EXHIBIT A
The following is a list of documents the Finance Department is proposing to destroy:
Fiscal Year
(and years prior to)
ACCOUNTS PAYABLE
1998-99
1998-99
Accounts Payable Claim Vouchers & Invoices
Cancelled Accounts Payable Checks
PAYROLL DOCUMENTS
1998-99
1998-99
1998-99
1998-99
1998-99
1998-99
1998-99
Canceled Payroll Checks
Deduction Reports
Deferred Compensation Reports
United States Savings Bond Reports
Accrual Reports
Benefit Registers
ABT Registers
RECEIVABLES
1998-99
1998-99
Final Billings Registers; Aging Schedules & Transaction
Reports:
Commercial Refuse, Sewer Surcharge, Residential Refuse,
Outside Sewer, Special Refuse, Airpark, Hazardous
Materials, and Other Miscellaneous Receivables.
Adjustments, Transfers and Refunds.
TREASURY DOCUMENTS
1998-99
1998-99
1998-99
1998-99
1998-99
Report of Monies Collected
Daily Treasurer's Reports
Business License Records
Cash Receipt Books & Records
Investment Confirmations
PURCHASING DOCUMENTS
1998-99
1998-99
1998-99
Purchase Orders
Annual Contracts
Requisitions
S:\K]MG\GREGORY~CONVERTED F~LES\RES - FILEDESTRUCTION04.DOC
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