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HomeMy WebLinkAboutRES NO 008-05RESOLUTION NO. 0 0 ~ ' 0.~ A RESOLUTION APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE CITY RECORDS, DOCUMENTS, INSTRUMENTS, BOOKS AND PAPERS, PURSUANT TO THE SECTION 34090 ET SEQ. OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA FINANCE DEPARTMENT. WHEREAS, a request has been made by the Finance Department for authority to destroy certain obsolete City records, and a copy of said list of records is attached as Exhibit "A"; and WHEREAS, such records are more than five (5) years old; and WHEREAS, said request has been approved by the City Attorney in accordance with the procedures and requirements of the City and Section 34090 et seq. of the California Government Code. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield that pursuant to Section 34090 et. Seq. of the Government code of the State of California, approval is hereby given to destroy obsolete records listed on said Exhibit "A" upon written approval of the City Attorney. .......... O00 .......... O~I~GtNAL I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the Council of the City of Bakersfield at a regular meeting thereof held on by the following vote: Ayes: Council Member ¢,~,~c~ ,, Noes: Council Member Abstain: Council Member Absent: Council Member CITY CLERK AND EX OFF)~IO of the Council of the City of Bake~field APPROVED AS TO FORM: WRm. ^ E.U O City Attorney~ S:/KIMG/GREGORY~CONVERTED FILES\RES - FILEDESTRUCTION04 DOC ORIGINAL EXHIBIT A The following is a list of documents the Finance Department is proposing to destroy: Fiscal Year (and years prior to) ACCOUNTS PAYABLE 1998-99 1998-99 Accounts Payable Claim Vouchers & Invoices Cancelled Accounts Payable Checks PAYROLL DOCUMENTS 1998-99 1998-99 1998-99 1998-99 1998-99 1998-99 1998-99 Canceled Payroll Checks Deduction Reports Deferred Compensation Reports United States Savings Bond Reports Accrual Reports Benefit Registers ABT Registers RECEIVABLES 1998-99 1998-99 Final Billings Registers; Aging Schedules & Transaction Reports: Commercial Refuse, Sewer Surcharge, Residential Refuse, Outside Sewer, Special Refuse, Airpark, Hazardous Materials, and Other Miscellaneous Receivables. Adjustments, Transfers and Refunds. TREASURY DOCUMENTS 1998-99 1998-99 1998-99 1998-99 1998- 99 Report of Monies Collected Daily Treasurer's Reports Business License Records Cash Receipt Books & Records Investment Confirmations PURCHASING DOCUMENTS 1998-99 1998-99 1998-99 Purchase Orders Annual Contracts Requisitions S:\KIMG\GREGORY~CONVERTED FILES~RES - FILEDESTRUCTION04.DOC ORIGINAL CITY OF BAKERSFIELD CONSENT OF CITY ATTORNEY FOR DESTRUCTION OF RECORDS FINANCE DEPARTMENT Pursuant to Government Code Section 34090, the records described in Exhibit "A," attached hereto, shall be destroyed. Dated: December 23, 2004 City Attorney for the City Of Bakersfield S:\KimG~Forms & Lables~AtmyConsentforDestruction.doc ORIGINAL EXHIBIT A The following is a list of documents the Finance Department is proposing to destroy: Fiscal Year (and years prior to) ACCOUNTS PAYABLE 1998-99 1998-99 Accounts Payable Claim Vouchers & Invoices Cancelled Accounts Payable Checks PAYROLL DOCUMENTS 1998-99 1998-99 1998-99 1998-99 1998-99 1998-99 1998-99 Canceled Payroll Checks Deduction Reports Deferred Compensation Reports United States Savings Bond Reports Accrual Reports Benefit Registers ABT Registers RECEIVABLES 1998-99 1998-99 Final Billings Registers; Aging Schedules & Transaction Reports: Commercial Refuse, Sewer Surcharge, Residential Refuse, Outside Sewer, Special Refuse, Airpark, Hazardous Materials, and Other Miscellaneous Receivables. Adjustments, Transfers and Refunds. TREASURY DOCUMENTS 1998-99 1998-99 1998-99 1998-99 1998-99 Report of Monies Collected Daily Treasurer's Reports Business License Records Cash Receipt Books & Records Investment Confirmations PURCHASING DOCUMENTS 1998-99 1998-99 1998-99 Purchase Orders Annual Contracts Requisitions S:\K]MG\GREGORY~CONVERTED F~LES\RES - FILEDESTRUCTION04.DOC °ORiGtNAt,