HomeMy WebLinkAboutRES NO 167-06
RESOLUTION NO.
167-06
A RESOLUTION APPROVING THE DESTRUCTION OF
CERTAIN OBSOLETE CITY RECORDS, DOCUMENTS,
INSTRUMENTS, BOOKS AND PAPERS, PURSUANT TO
THE SECTION 34090 ET SEa. OF THE GOVERNMENT
CODE OF THE STATE OF CALIFORNIA - FINANCE
DEPARTMENT.
WHEREAS, a request has been made by the Finance Department for authority to
destroy certain obsolete City records, and a copy of said list of records is attached as
Exhibit "A"; and
WHEREAS, such records are more than five (5) years old; and
WHEREAS, said request has been approved by the City Attorney in accordance
with the procedures and requirements of the City and Section 34090 et seq. of the
California Government Code.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield
that pursuant to Section 34090 et. Seq. ofthe Government code of the State of California,
approval is hereby given to destroy obsolete records listed on said Exhibit "A" upon written
approval of the City Attorney.
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I HEREBY CERTIFY that the foregoing Resolution was passed and adopted
by the Coun~il of the City of Bakersfield at a regular meeting thereof held on JUN 2 1 2806
by the following vote:
~ CounciIMember~.~ I~~~'~' ~""""1 ~.lI~"_·~IS~
Noes: Council Member
Abstain: Council Member
Absent: Council Member
JUN 2 1 2006
By
APPROVED AS TO FORM:
VIRGINIA GENN 0
City Attorney
By
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CITY CLERK AND EX OFFI 0 of the
Council of the City of Bakers leld
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EXHIBIT A
The following is a list of documents the Finance Department is proposing to destroy:
Fiscal Year
(and years prior to)
2000 - 01
2000 - 01
2000 - 01
2000 - 01
2000 - 01
2000 - 01
2000 - 01
2000 - 01
2000 - 01
2000 - 01
2000 - 01
2000 - 01
2000 - 01
2000 - 01
2000 - 01
2000 - 01
2000 - 01
2000 - 01
2000 - 01
2000 - 01
2000 - 01
2000 - 01
ACCOUNTS PAYABLE
Accounts Payable Claim Vouchers & Invoices
Cancelled Accounts Payable Checks
PAYROLL DOCUMENTS
Canceled Payroll Checks
Deduction Reports
Deferred Compensation Reports
United States Savings Bond Reports
Accrual Reports
Benefit Registers
Hours Proof
Tax Registers
ABT Registers
Payroll Registers (paper only)
Terminated employee folders
RECEIVABLES
Final Billings Registers; Aging Schedules & Transaction Reports:
Commercial Refuse, Sewer Surcharge, Residential Refuse,
Outside Sewer, Special Refuse, Airpark, Hazardous Materials, and
Other Miscellaneous Receivables.
Adjustments, Transfers and Refunds.
TREASURY DOCUMENTS
Report of Monies Collected
Daily Treasurer's Reports
Business License Records
Cash Receipt Books & Records
Investment Confirmations
Transient Occupancy Reports
Bingo Statements
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PURCHASING DOCUMENTS
2000 - 01
2000 - 01
2000 - 01
Purchase Orders
Annual Contracts
Requisitions
PROPERTY MANAGEMENT
2000 - 01
2000 - 01
Real Property Appraisals
Escrow Files
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ORIGINAL
CITY OF BAKERSFIELD
CONSENT OF CITY ATTORNEY
FOR DESTRUCTION OF RECORDS
FINANCE DEPARTMENT
Pursuant to Government Code Section 34090, the records described in Exhibit "A,"
attached hereto, shall be destroyed.
Dated: May 8, 2006
VIR IA GENNARO
City Attorney for the
City Of Bakersfield
S:\KimG\Forms & Lables\AttnyConsentforDestructim.doc
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