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Home My WebLink About06/14/96 BAKERSFIELD MEMORANDUM June 14, 1996 TO: HONORABLE MAYOR AND CITY COU~IL.~ FROM: ALAN TANDY, CITY MANAGER SUBJECT: GENERAL INFORMATION 1. A status report on our annexation educational campaign is enclosed. We have developed a proposed schedule for surveying the residents in three of the four areas and then officially commencing with the annexation filing process. 2. Also enclosed is an update from EDCD on our graffiti removal program for the first four months of 1996, including a comparison of City/County eradication activity. Their general activity report for May is also enclosed. 3. We plan to have individual meetings with the property owners who will be affected by the establishment of the Chester Avenue Maintenance District. A progress report on that project is enclosed. 4. The latest set of responses to your budget questions is enclosed. 5. Staffwill meet with the DTSC and Kleinfelder next week regarding the Expedited Remediation Program for the burn dump. Following that will be a site conference on July 8th. 6. Mid-week we received notice of a new federal grant round for police positions. We are evaluating it and may bring something forward in connection with final budget adoption. 7. You may have read a news article on an I Street transportation hub this week. It was studied in the 80's and was rejected. 8. Industrial prospects for the southeast area are the warmest ever, that's still not delivered, but we are working. 9. The informal staff "read" from talks with County staff and private haulers is that universal garbage collection is not just around the corner. Who knows - it may never even come to a formal vote! Honorable Mayor and City Council June 14, 1996 Page 2 10. A comment on the Fire Study Committee and their vote to consolidate - under what revenue and taxation assumptions? The County wants a cost plus overhead arrangement - the City wants to decide service levels based on ability to pay. Very tough issues like that have not even been considered. AT:rs cc: Department Heads Carol Williams, City Clerk Tmdy Slater, Administrative Analyst BAKERSFIELD MEMORANDUM June 10, 1996 TO: ALAN TANDY, CITY MANAGER FROM.~fD.B. TEUBNER, ASSISTANT TO TI-IE CITY MANAGER SUBJECT: PROPOSED WARD BOUNDARIES WHICH INCLUDE PHASE I AND PHASE II ANNEXATION AREAS _ As you know, we are in the process of completing the educational campaign in three of the four annexation areas. In reviewing our progress I have developed a schedule of when I would like to survey the area and when I anticipate officially beginning the annexation filing process. Area Proposed Survey Date Proposed Filing Date Casa Loma July 15, 1996 August 15, 1996 Chester July 15, 1996 August 15, 1996 Dennen August 1, 1996 September 1, 1996 Old Stockdale Undetermined Undetermined The survey will be included as part ora final newsletter edition which staff'is already working on developing. Once the results are tallied, we will put out a letter to residents with the results and move forward with the first public hearing before the Planning Commission. In anticipation of these deadlines, I would like Planning to proceed with the pre-zoning of the Chester area starting July 1, 1996. With the pending conclusion of Phase I of our informational campaign, we should begin looking at how the areas, once annexed, will affect ward boundaries. Planning has developed a proposed boundary map as a starting point from which to begin the apportionment of these new areas. The proposal includes Dennen in Ward 7, Casa Loma in Ward 1, Chester in Ward 2 and if ever accomplished, Old Stockdale in Ward 5. Secondarily, we can begin looking at the areas to be included in the Phase II informational campaign. We are researching several different areas for possible inclusion into Phase II. Planning is working on preparing/updating case sheets on the possible Phase II areas. I recommend definitely including Castro and Southgate (including the fairgrounds) and possible inclusion of one of the following three: Rancho Laborde Extension, Curran # 1 or White Lane #10. I have tentatively assigned area captains to the proposed Phase II areas to facilitate research on the areas. These include myself and Martin Ortiz for Castro and Curran, Randy Fidler for Southgate and/or Laborde Extension and Jack LaRochelle(or designee) for White Lane #10. I would like to move Trudy Slater~ and Andre Devereaux, area captains for Dennen and Casa Loma, to the Part B marketing effort for areas which are in the annexation process. Therefore, they would be following Dennen, Chester and Casa Loma through the annexation filing. I would anticipate beginning the Phase II areas sometime in late August. If you have any questions, please let me know. cc: Raul Rojas Jack Hardisty Jake Wager BAKERSFIELD Economic and Community Development Department MEMORANDUM June 11, 1996 TO: Jake Wager, Economic Development Director FROM: Myra McArthur, Planning Technician~'I~'~'- '~ SUBJECT: Graffiti Update CITY/COUNTY GRAFFITI ERADICATION COMPARISON A City/County comparison of graffiti eradication activity dt~ng the first four months of the 1996 year follows. The comparison is based on information recently provided to the City by the County of Kern. Hotline/ Sites Gls. paint Power Referrals Serviced used Wash Jan. (City) 357 283 418.5 46 Jan. (Co.) 168 151 166.85 0 Feb. (City) 261 299 308.5 122 Feb. (Co.) 23 54 41.45 0 Mar. (City) 177 233 277.5 131 Mar. (Co.) 15 130 90.27 0 Apr. (City) 226 341 281.5 170 Apr. (Co.) 42 33 15.16 0 i; '~C~TY MANAGEP;S OFFICE The chart indicates the overwhelmingly difference between the graffiti eradication work done in the City and the County. The increase in sites serviced since the month of February is due to the following: * The City's graffiti paint crew increased to four painters. * The sole responsibility of one of the painters is the use of the power washer. This is done specially on City walls throughout the South and North West areas. * City painters do not only service locations reported through the HotLine. As they see graffiti, they obtain property owners' signed consent on the spot and proceed to remove the graffiti, or make a paint delivery to the property owner. MAY GRAFFITI ACTIVITY In the month of May, there were 180 HotLine calls. A total of 270 locations were serviced, 86 of them were power washed, and 241.75 §Is. of paint were used on the rest. Power washing City walls without waiting for citizen reporting has definitely made a difference in the amount of calls received on the HotLine. There were 72 HotLine calls from the South West, 62 from CDBG areas, and 46 from other parts of town. Seven individuals adopted City areas this month: 4 in the South West, 2 in CDBG areas, and 1 in the North East. We have now a total of 175 individuals in the Adopt-A-Wall program. May was a busy month because of the Anti-Graffiti Poster & Essay contest and awards ceremony. Besides being a good educational tool, the contest helped promote the City's graffiti program, as well as, increase the relationship between the City and the Bakersfield City School District. xc: Larry Jamison Ed Kuehn Vince Zaragoza 2 .,~4t Alan Tandy, City Manager -~ CITY OF BAKERSFIELD City of Bakersfield ~ ECONOMIC DEVELOPMENT ACTIVITY REPORT -MAY 1996 1501 Truxtun Avenue Bakersfield, CA 93301 Contacts for the ,- .............................. ·Month. i~:%:. · : ... Type of Contact ?:: · i..i:.:: :('FY 89/90 FY 90/91 ,:'-..,: :.FY 91/92 "i 'FY 92/93..::.. FY 93/94 FY 94/95 FY'~ 95/96 YTD calegory) 10 Expansion/Relocation 72 82 95 85 95 102 77 5 Incentive Area 13 56 52 72 57 79 58 10 Specific Information * * 57 69 85 89 90 2 Startup Business 23 19 29 42 17 17 16 2 Financial/SBA Loan 33 31 36 27 19 16 21 I Municipal Airport * * * 2 2 2 5 ACTIVITY SUMMARY (Includes substantial new prospects in italics made during the month.) GENERAL SUMMARY 5/29/96 Commercial - Theater N/A N/A N/A National movie theater considering future sites, discussed potential downtown location benefits. 5/24/96 Commercial - Factory Outlet N/A N/A 50 Developer considering site for factory outlet facility, discussed City t3~enefits/assistance. 5/10/96 Commercial - Restaurant 20 5, 000 N/A Downtown restaurant wants to expand facility, discussed City assistance for project. 4/25/96 Industrial - Print Facility 350 421,000 50 Provided requested site information to consultant for KEDC Client #9304596. 4/23/96 Commercial - Auto Parts N/A N/A N/A National auto parts store franchise considering new locations, provided demographics. 3/4/96 Commercial - Entertainment 15 2,000 2 TEAM Bakersfield meeting for business wanting to open slick track facility at Mesa Matin. i 2/8/96 Commercial - Theater N/A 100,000 20 Na~tional company interested in downtown area for potential multi-scr;een development. 1/29/96 Commercial - Retail N/A N/A N/A Srflall advertising company wants to relocate, sent community information. 1/10/96 Commercial - Pioneer Motors 25 N/A N/A TEAM Bakersfield meeting for business which has reopened auto facility at 23rd & "M" streets. 12/19/95 Industrial - Machine Shop 20 10,000 1 City information and potential sites provided company considering relocation to City. 11/1/95 Commercial - Office N/A 30,000 N/A Lo~cal business needs to expand, considering downtown site, wants cDDA assistance.. 10/26/95 Industrial - Warehouse 25 100,000 10 Mayor and staffmet with KEDC Client #1014795 to encourage site location in City. ' 10/10/95 Industrial - Wood Products 20 15,000 1 Potential sites provided company representative of light industrial client. [[ ', , · : Bldg. Size ~,~,. Fd~st Contact ~ Date..~ :::: :i ::T~5°fBusiness:',!i .~. !i ~i:' .'~. i~i~i! i/.': jObS",' .(sq. fl.). .c0 mmentsor.Prospect: Status :. GENERAL .SUMMARY 9/21/95 Commercial - Wholesaler 30 40,000 2 Regional grocery wholesaler considering new store site provided city ~elnographics. 5/31/95 Industrial - Packaging 150 150,000 25 Met with KEDC Client #0508195, provided city incentives package to~i. company for consideration. 5/19/95 Co ~m~ercial - Gev. Office 20 10,000 1 Staff assisting General Service Administration to locate site for variou~ federal offices. 5/15/95 Co~ercial - Bakersfield 75 62,000 7 Assisted company with development process. Construction underway~ at 4110 Wible Road. Sports & Recreation 3/10/95 Commercial - Holiday R.V. 51 20,000 5 City financial assistance for relocation provided. Construction completed, facility open. INCENTIVE AREA SUMMARY 5/2496 Industrial - Construction lO0 N/A N/A Discussed Incentive Area benefits with local firm considering consolidation with LA compa,y. 3/18/96 Industrial - Distribution 130 423,000 40 KEDC Client #0302996 toured site City owned site and Enterprise Park. Staff submitted incentive package on both sites. 2/28/96 Commercial - Retail N/A N/A N/A Meeting with developer working on building new retail shopping center at vacant Bakersfield Inn site. 2/13/96 Industrial - Manufacturing N/A 220,000 30 Provided potential sites to national real estate consultant searching for !industrial sites. 1/10/96 Industrial - Manufacturing 50 40,000 4 Vcntura business considering relocation, sent community information ?d potential incentives. 12/14/95 Industrial - BJ Services 30 20,000 5 Existing business on So. Union expanding operations, discussed City ~evelopment standards. 11/22/95 Industrial - Distribution 400 1,300,000 114 KEDC Client #1015795 interested in City owned site on South Mt. Vernon Avenue. Staff developed incentive package. City site is under final consideration by the client, ,decision on hold. 9/14/95 Industrial - Packaging 30 20,000 N/A Company interested in Incentive Area site, provided information and certification requirements. 7/11/95 Industrial - Steel Fabrication 100 120,000 10 Met with local firm (KEDC #0710495) interested in expanding operations within the Incentive Area. 6/21/95 Industrial - Warehouse 100 84,000 6 Met with lethal broker and client to discuss Incentive Area benefits and incentives, decision on hold. 4/17/95 Industrial - Machine Shop 70 35,000 6 Met with existing business needing to expand operations, interested in!Incentive Area. 2/28/95 Industrial - Sampson Steel 45 20,000 4 Local company relocated facilities to Golden State Avenue within City~. 9/23/94 Industrial - Incubator 50 20,000 3 Assisting SBDC with search for incubator site, researching potential ~nding sources for project. 1/11/94 Industrial - Guy Chaddock 130 70,000 5 Company has leased existing space within Incentive Area, City to assist with $2,000 per job program. Company Working on CDBG agreements to prowde financml assistance. MUNICIPAL AIRPORT SUMMARY 5/23/96 Industrial - Manufacturing N/A N/A 2 Dis ~ussed potential small industrial site for owner with plane at Airpa, rk. ' 4/24/96 Commercial - Restaurant 15 N/A N/A Aii >ark restaurant owner wants to remodel and expand to develop bal/.ery on site. Discussing potential cit tssistance for project. Referred to S.B.D.C. to develop business Plan. 7/1/95 Commercial - Advanced 18 10,000 1 Exk, ing company at airpark needs larger facility to expand operations! Developed loan agreement to Records Technology Pro~ de financial assistance, submitted to Council 4/3/96. BAKERSFIELD Economic and Community Development Department ME'M O RAND U M June 12, 1996 TO: Alan Tandy, City Manager //~ FROM: Jake Wager, Economic Devel~/~fnent Directo ~~x~~ SUBJECT: Chester Avenue Maintenance District Public Works has now determined that the Chester Avenue Maintenance District, most appropriately, belongs in Tier 4 of the Consolidated Maintenance District. This would apply to all parcels fronting on Chester Avenue between Truxtun Avenue and 23rd Street. The Chester Avenue parcels between 23rd and 24th streets would fall into the Tier 1 since they will have only trees and no medians or street fumiture. The actual annual assessment will be based on each parcel being the equivalent of 6 dwelling units per acre. The acreage will be calculated on the basis of 50% for the lot area and 50% by building area. By way of example, a small food establishment (in the Tier 4 area) would be assessed $36 a year while one of the larger parcels with a multi-story building on it would be charged $740 annually. I believe these types of numbers to be acceptable. Within the next thirty days, I will be setting up individual appointments with the property owners and reviewing with them our projected annual assessment. I will provide you with a periodic update of my progress on the establishment of the maintenance district. dlt:jw9 chestdist.mem CITY MANAGER'S OFFICE FY 1996197 BUDGET WORKSHOP QUESTIONS/RESPONSES Date: June 10, 1996 Question Response Councilmember No. 1: Could monies from the overtime budget be Overtime monies could be used to fund an additional position however, McDermott used to fund additional positions? reducing overtime would limit the department's ability to address the need for court appearances, special enforcement efforts, temporary increases in calls for service and response to unforseen critical incidents. Overtime covers all of these important activities. No. 2: What is the top pdority unfunded request? The department is currently experiencing a back log in the entry of McDermott crime reports into the Records Management System (RMS). Two clerk typists are being proposed for FY 96-97 to handle the increased workload generated by the new sworn positions and temporary pay was increased in order for the department to begin catching up on their RMS backlog. The department still feels that it needs additional cledcal help to fully address the backlog. The total cost for a cledcal position is $28,500 per year. No. 3: Does the Police Department have plans to The issue has been explored, however it would require staffing a unit Carson develop a Domestic Violence Unit? full time which would require reassigning at least 10 officers from field duty, creating a negative impact on the response rate to Calls for Service. The BPD responded to 273.5 spousal abuse incidents in FY 95/96. Sworn officers below the rank of Sergeant receive ongoing training in domestic violence as mandated by the POST requirements. No. 4: What actions could the City undertake to The BPD will be assigning an officer, full-time to graffiti eradication DeMond strengthen the Police Department's graffiti program? efforts. The officer will work with a citywide task force to target graffiti. In addition, the proposed budget includes funding for surveillance cameras which should assist in identifying graffiti vandals. No. 5: Could the Calloway and Hageman signal be The signals could be traded since the construction cost is the same for McDermott traded for the Hageman and Riverlakes signal? each. A memo is attached which provides additional detail. No. 6: Is the project at Olive Dr. from Riverlakes to The priority list has been revised to include this project, McDermott Calloway, on the Transportation Impact priodty projects list?. No. 7: Provide a progress report on the Bdmhall An initial letter was sent to property owners seeking approval for the McDermott widening project, placement of a lien on their properties to allow future recovery of the cost of constructing the Bdmhall frontage along the respective properties. No response was received and therefore a second letter is being sent again requesting approval of the lien placement. No. 8: Can the signal at Allen and Bdmhall be moved The traffic signal could be moved up. A memo is attached with McDermott up in the CIP schedule from 2000 to 19997 additional information. No. 9: Provide information on how we could Public Works staff recommends increasing resources for street McDermott substantially increase the budget for street maintenance by $130,000 including $100,000 for materials and maintenance. $30,000 for temporary salaries. Any further increase would require additional permanent employees and additional equipment and would cause the deletion of some other currently recommended projects such as the Brimhall at Harvest Creek traffic signal, the Harris at Stine signal and the Auburn street resurfacing. No. 10: Should we include a modification of the signal According to the County the signal at Faire/ay and Stockdale is on hold Rowles at Ashe and Stockdale in the ClP budget to coordinate for an uncertain pedod of time but will definitely not be done this year. with the proposed County traffic signal at FainNay and This makes budgeting for a modification to the City signal at Ashe and Stockdale? Stockdale unnecessary at this time. A memo with more detail is attached. No. 11: Does Traffic Engineering have adequate A memo outlining Traffic Engineering's future need for additional DeMond resources to respond to traffic study requests in a resources. The Traffic Operations Center, mentioned, is projected to timely manner? be operational in June of 1997. No. 12: Can CDBG monies be used in place of Capital Attached is a listing of the proposed CIP projects for the MLK Center Rowles Outlay Fund monies for improvements at the MLK which are CDBG eligible. Proposed FY 96-97 projects for the MLK Center? Center include $72,500 in Capital Outlay Fund which could be rebudgeted to other projects if CDBG is available. 2 No. 13: Outline alternative accounting strategies that Due to the circumstances of the purchase of the Panorama homes, it is McDermott could be used for the purchase of homes in the position of the Finance Director that the current accounting strategy connection with the Panorama burn dump. used is correct. A memo with additional information is attached. 3 B A K E R.$ F I E L D PUBLIC WORKS DEPARTMENT MEMORANDUM DATE: June 12, 1996 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: RAUL M. ROJAS, PUBLIC WORKS DIRECTOR///~.~ SUBJECT: PUBLIC WORKS RESPONSES TO QUESTIONS FROM THE FlSCALYEAR 1996/97 BUDGET WORKSHOP. QUESTION: COULD THE CALLOWAY AND HAGEMAN SIGNAL BE TRADED FOR THE HAGEMAN AND RIVERLAKES SIGNAL? (MCDERMOTT) RESPONSE: Yes, the Calloway at Hageman signal project could be substituted by the Council for the proposed Hageman at Riverlakes traffic signal in the CIP. Recent evaluation by Traffic Engineering of the 30 warranted signal locations in the City show that Calloway at Hageman has now risen in priority to about the same as the Hageman at Riverlakes project. The engineer's estimate, for traffic signal construction only, is about the same, so no change in the budget amount is required. The estimate does not include road widening or the addition of new traffic lanes for increased capacity. If Council desires to change the project list, a motion to substitute the projects, with the same budget amount, would be appropriate. cc: Jacques LaRochelle, Engineering serVices Manager Stephen Walker, Traffic Engineer slw: P:\DATA\WP~,1996\Budg_Qs5.Rsp B A K E R S F I E L D PUBLIC WORKS DEPARTMENT MEMORANDUM DATE: June 12, 1996 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: RAUL M. ROJAS, PUBLIC WORKS DIRECT. OR,dC~-- SUBJECT: PUBLIC WORKS RESPONSES TO QUESTIONS FROM THE FISCAL YEAR 1996/97 BUDGET WORKSHOP. QUESTION: CAN THE SIGNAL AT ALLEN AND BRIMHALL BE MOVED UP IN THE CIP SCHEDULE FROM 2000 TO 19997 (McDERM.OTT) RESPONSE: Yes. The position of traffic signals in the budget for future years is simply a holding place based on an estimate of when the warranted signal may be funded. The relative position in the future budget years is not an absolute position or priority. The future years project position is only an estimate by Traffic Engineering of probable need and funding based on information about traffic and development, including projected school openings, that was available at the time the budget was prepared. Warranted traffic signal locations are evaluated each year by Traffic Engineering as part of the budget process and future year positions changed as new information on development, schools and/or traffic patterns, is received and the traffic signal list then re-prioritized. Based on information from the Kern High School District that the proposed high school near Brimhall and Jewetta is anticipated to be open in August 1999, the signals at both Allen and at Jewetta at Brimhall may be needed in the 1998-99 fiscal year CIP, or sooner. This will again be taken into consideration when the 1997-98 CIP is proposed. cc: Jacques LaRochelle, Engineering Services Manager Stephen Walker, Traffic Engineer slw: P:~DATA\WP\1996\Budg_Qs8.Rsp BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM DATE: June 12, 1996 TO: HONORABLE MAYOR AND CITY COUNCIL RAUL M. ROJAS, PUBLIC WORKS DIRECTOR/¢~ FROM: SUBJECT: PUBLIC WORKS RESPONSES TO QUESTIONS FROM THE FISCAL YEAR 1996/97 BUDGET WORKSHOP. QUESTION: DOES THE CITY NEED TO INCLUDE A MODIFICATION OF THE SIGNAL AT ASHE AND STOCKDALE IN THE ClP BUDGET IN ORDER TO COORDINATE WITH THE PROPOSED TRAFFIC SIGNAL AT FAIRWAY AND STOCKDALE? (ROWLES) RESPONSE: A separate project item to modify the traffic signal at Ashe and Stockdale is not necessary. The project is included as one of several minor projects in the project titled "Traffic Control Modifications - Various Locations". This general project title is designed to handle small projects previously identified and those that come up during the year. At this time, it is unlikely that the County's project at Fairway and Stockdale will be built this year. Per County staff, the Fairway signal project that makes the modification to Ashe and Stockdale a necessity is on "hold" for an uncertain time. Funding problems and a further diminishing of support by the Old Stockdale residents have caused Supervisor Peterson to stop the project for the time being. County staff did not know when the project would move forward again. Although the modification to Ashe and Stockdale will benefit some City residents, the prime beneficiary of the change are the County residents of the Old Stockdale area. This area has been proposed for annexation by the City several times, but has always been rejected by the residents. No changes to the budget are needed at this time. cc: Jacques LaRochelle, Engineering Services Manager Stephen Walker, Traffic Engineer slw: P:\DATA\VVP\1996\BudgQs10.Rsp B A K E R S F I E L D PUBLIC WORKS DEPARTMENT MEMORANDUM DATE: June 12, 1996 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: RAUL M. ROJAS, PUBLIC WORKS DIRECTOR ~ SUBJECT: PUBLIC WORKS RESPONSES TO QUESTIONS FROM THE FISCALYEAR 1996/97 BUDGET WORKSHOP. QUESTION: DOES TRAFFIC ENGINEERING HAVE ADEQUATE EQUIPMENT AND PERSONNEL TO RESPOND TO TRAFFIC STUDY REQUESTS IN A TIMELY MANNER? (DeMOND) RESPONSE: No. The staffing of the Traffic Engineering section was reduced in 1993 from 8 positions to 7 positions through attrition. An Engineer II position in the Traffic Operations area was not filled and then ,eliminated during the budget process. This increased the workload on the remaining staff members in Traffic Engineering. As an example, timing evaluations that should be done on all signals every two to three years are only done on a response basis at this time. About 220 signals are now in operation with more being added. Based on recent reviews of the Traffic Engineering section by Kimley-Horn and Associates, as part of their recommendations for a Traffic Operations Center, additional engineers are needed to support traffic operations. They recommend that one engineer and one engineering technician be added as soon as possible to take care of the existing traffic operations needs. With the completion of the Traffic Operations Center, an additional engineering position and a technician position will be needed to take full advantage of the Traffic Operations Center monitoring and signal operatiOns abilities. The increased staffing need identified in the Kimley-Horn report is confirmed by a report on the Traffic Engineering section that was done a few years ago by the Institute of Transportation Studies, University of California, Berkeley. Based on the current City population, the report suggests that Traffic Engineering should have a staff of nine engineers and technicians to handle the demands for service. With respect to equipment, 3 additional traffic counting units are proposed for purchase in the budget. This will bring the total units available to count traffic to 24 units. This is at, or near, the limit that the traffic count technician can handle without additional personnel helping in the count process. To accomplish more traffic counts in traffic studies will require an additional person along with additional equipment. In summary, Traffic Engineering is understaffed for the size of the City and the demands for traffic studies. Two positions are needed now, an engineer and a technician, along with appropriate equipment to perform their tasks. An additional two to three engineers and technicians will be needed in the next two years to fully utilize the capability of a Traffic Operations Center beyond simple monitoring of traffic signals. cc: Jacques LaRochelle, Engineering Services Manager Stephen Walker, Traffic Engineer slw: P:\DATA\WP\1996\BudgQs11 .Rsp Projects in 1996-97 Proposed C.I.P. Budget Relating to Martin Luther King, Jr. Center CDBG COF Total Project 111 311 Cost 1996-97: MLK Building Remodel $6,500 $6,500 MLK Center Improvements $25,000 $45,000 $70,000 Exterior Door Replacement $21,000 $21,000 Total for 1996-97 $25,000 $72,500 $97,500 1997-98: HVAC Replacement - MLK Center $0 $72,000 $72,000 Total for 1997-98 $0 $727000 $727000 Total Costs for All Projects All Years $25,000 $144,500 $169,500 cip9697~mlkimp~v CS-10 CAPITAL IMPROVEMENT PROGRAM PROJECT WORKSHEET Project Title: MLK Buildincl Remodel Project #: P7C022 Initial FY: 1996-97 Location: 1001 South Owens Street Ward #: 1 Priority: High DeptJDiv: Community Services/Recreation Justification: Project consists of remodeling reception area at Martin Luther King Jr. Community Center. The reception area located at the Community Center needs to be enclosed because of security reasons. The enclosed area will house valuable office equipment such as a computer, copy machine, typewriter, etc. PART I. PROJECT CONSTRUCTION COSTS Project Summary Costs Expense Category Description 1996-97 I 1997-98 I 1998-99 I 1999-2000 I 2000-01Jl Totals Construction $3,100 $3,100 !Regular Salaries & Wages S3,400 S3,400 i Professional/Consulting Services $0 'Land Acq_uisition $0 Fleet/Equipment $0 $0 Total Project Costs II $6,500 1 901 901 901 So II $6,_500 PART II. FUNDING SOURCE Abrvl Fund Title ]Fund # I 1996-97 ] 1997-98 I 1998-99 I 1999-2000 I 2000-01 I[ Totals COF Capital Outlay Fund 311 $6,500 $6t500 $o 9o Total Project Costs I 96,500 I 90 I 90 1 90 t 90 II S6,500 PART III. ANNUAL OPERATING COSTS PART IV. STATUS CHANGE COLUMN Expense Category Description Year Amount Status Fiscal Year I Amount Regular Salaries/Wages Furniture _ No Change Vehicles Increase in Amount Maintenance Decrease in Amount Office Rental _ Moved Up in the Five-Year Plan Equipment _ Moved Back in the Five-Year Plan Projected Total Operating Costs I S0 CAPITAL IMPROVEMENT PROGRAM PROJECT WORKSHEET Project Title: MLK Center Improvements Project #: P7C016 Initial F'Y: 1996-97 Location: 1001 South Owens Street Ward #: 1 Priority: High Dept/Div: Community Services\Parks Justification: Councilmember request to add new parking area and lighting; and to upgrade existing parking lots by re-surfacing. PAL program at M.L.K. has increased the use of the M.L.K. Community Center and more parking is needed. No additional net operating costs anticipated. PART I. PROJECT CONSTRUCTION COSTS I Project Summary Costs I Expense Category Description 1996-97 I 1997-98 I 1998-99 I 1999-2000 I 2000-01 Totals Construction $62,750 $62,750 Regular Salaries & Wages $7,250 $7,250 Professional/Consulting Services $0 Land Acquisition $0 Fleet/Equipment $0 $0 90 Total Project Costs Jl 970,000 I 90 I 90 I 90 I 90 II 970,000 I PART II. FUNDING SOURCE Abrvl Fund Title I Fund # I 1996-97 I 1997-98 I 1998-99 I 1999-2000 I 2000-01 I[ Totals CDBG HUD - CDBG Entitlements Fund 111 $25,000 $25,000 COF Capital Outlay Fund 311 $45,000 $45,000 $0 9o Total Project Costs I 970,000 I 90 1 90 1 90 1 90 It 970,000 I PART III. ANNUAL OPERATING COSTS PART IV. STATUS CHANGE COLUMN I I I Prior Year(s) Funding Expense CateQorv Description Year Amount Status Fiscal Year I Amount Regular Salaries/Wages Furniture _ No Change Vehicles Increase in Amount Maintenance Decrease in Amount Office Rental _ Moved Up in the Five-Year Plan ~Equipment _ _ Moved Back in the Five-Year Plan Projected Total _Opera_tiqg Costs [ 9_0_. CS-11 CAPITAL IMPROVEMENT PROGRAM PROJECT WORKSHEET PW-14 Project Title: Exterior Door Replacement - MLK Project #: P7K004 Initial FY: 1996 - 97 Location: Martin Luther Kinq Jr. Community Center Ward #: 1 Priority: High Dept/Div: Public Works - General Services Justification: Replace seventeen (17) exterior wooden doors with metal doors, including hardware and labor. The existing doors are deteriorating from weather and heavy use. These doors are original and are 22 years old. They are no longer repairable. PART I. PROJECT CONSTRUCTION COSTS .___E_xp_ense Category P__es__crip_ti_on__[ 1996-97 j 1997-98 [ 1998-99 I 1999-2000 [ 2000-01[I Totals Construction ~- ..... ' :~ -----= ---~-~--:' ' $0 ..R_eguliar Salaries & Waq_e_s $1,00~- $1,000 Professional/Consulting Services $0 _Land Acquisition $0 Fleet/Eq_u!pment $0 Contractor $20,00~- - ' $20,000 $0 _Total Project Costsjl $_2_1~.0._0~00.l . $OI $0_1 $01 $0 I1 ~_2__1~0_0.0_j PART II. FUNDING SOURCE I[~BRV J Fund Title [Fund# J 1996-97 I 1997-98 I 1998-99 I 1999-2000 I 2ooo-ol COF Capital Outlay_Fund 311 $21,000 $21,000 $(3 $0 Total Project Costs J $21,000 I $0 I $0 I $0 I $0 II $2!,000J PART III. ANNUAL OPERATING COSTS PART IV. STATUS CHANGE COLUMN Expense Cate. orr Description J Year Amount I Status II Prior Year(s) Fundi.g Fiscal Year I Amount Regular Salaries/Wages Furniture _ No Change Vehicles Increase in Amount Maintenance Decrease in Amount Office Rental _ Moved Up in the Five-Year Plan , Equipment _ Moved Back in the Five-Year Plan Projected Total Operating Costs I $0 PW-82 CAPITAL IMPROVEMENT PROGRAM PROJECT WORKSHEET Project Title: HVAC Replacement - MLK Center Project #: Initial FY: 1997-98 Location: Martin Luther King Jr. Community Center Ward #: 2 Priority: High DeptlDiv: Public Works - General Services Justification: The heating and air conditioning equipment at the Martin Luther King Jr. Community Center was originally installed when the Center was built 22 years ago. The equipment is now at the end of its useful mechanical life and is substantially less energy efficient than products that are available today. By replacing this equipment now we can avoid excess down time and have fewer interruptions in service to the building. PART I. PROJECT CONSTRUCTION COSTS Project Summary Costs Expense Category Description 1996-97 I 1997-98 I 1998-99 I 1999-2000 I 2000-01Jl Totals . Construction $64,000 $64,000 Regular Salaries & Wages $2,000 $2~000 Professional/Consulting Services $6,000 $6,000= , $0 Land Acquisition $0 Fleet/Equipment $0 $0 Total Project CostsJl $0l $72,000 I $01 $01 $0 II $72.000 PART II. FUNDING SOURCE ABRV I Fund Title I Fund # I 1996-97 I 1997-98 I 1998-99 I 1999-2000 I 2000-01 ]1 Totals UNK Capital Outlay Fund 311 $72,000 $72,000 $0 $0 $0_ Total Project Costs[ $0 ] $72,000 ] $0[ $01 $0ll $7__2.0~ r~nl ,,,. ANNUAL OPERATING COSTS PART IV. STATUS CHANGE COLUMN I II II Prior Year s(~) Funding . Expense Category Description Year Amount Status Fiscal Year I Amount Regular Salaries/Wages Furniture _ No Change. Increase in Amount Vehicles -- Decrease in Amount Maintenance -- Moved Up in the Five-Year Plan Office Rental - Moved Back in the Five-Year Plan Equipment - Projected Total OI3eratin_(3 Costs I $0 P?KO07) MEMORANDUM JUNE 11, 1996 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: GREGORY J. KLIMKO, FINANCE DIRECTOR/ff SUBJECT: PANORAMA HOMES SALES PROCEEDS Councilman McDermott raised an accounting policy question at the Department Budget Presentation on June 10, 1996. The question pertains to the acquisition and proposed subsequent sale of homes on Panorama Drive overlooking an inoperative burn dump/landfill. If my understanding of the issue is correct, th~ councilman views the purchase of the homes not as an expenditure but an exchange of one asset (cash) for another (the homes). While the councilman is correct that the purchase of the homes is an exchange of assets, it appears to be an exchange of a liquid asset (cash) for a non-liquid asset (real property related to a landfill mitigation process.) The City's budget is prepared essentially on a "cash basis". This means that cash and other liquid assets (readily available assets which can be converted to cash within 90 days) are part of the revenue stream which are used to pay for the operating and capital costs during a fiscal year. There are at least three items of concern regarding the homes. First, staff estimates that the purchase of the homes, the landfill mitigation and marketing the homes for resale may take place during 1996-97. However, completing the sale may be concluded in 1997-98 or thereafter at which time sale proceeds would be realized as a revenue. Second, the amount of sale proceeds may be very difficult to estimate since we have no history of homes for sale under these unique circumstances. Third, the sale proceeds when available may be needed to fund other expenditures related to the landfill closure (i.e., additional property acquisitions or additional mitigation.) mf MGJK. 120 BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM June 10, 1996 TO: Alan Tandy, City Manager FROM: Raul Rojas, Public Works SUBJECT: BURN DUMP REMEDIATION PROGRAM UPDATE 2-he first step in working with the Department of Toxic Substances Control (DISC) on the Expedited Remediation Program will take place next week. Staff will meet with DISC and Kleinfelder, Inc., in Fresno to go over site characterization on June 18th. This meeting will prepare the City and DTSC for the next step, which is a Site Conference to be held the week of July 8th. DISC is planning to set up the Site Conference for various agencies in the daytime, followed by a small meeting for the residents in the evening. IqB s BDRPU.MEM CC: Judy Skomen Kevin Barnes "" RECEIVED JUN cFrY MANAGER'S OFFICE