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HomeMy WebLinkAbout02/19/93 BAKERSFIELD ME'MORANDUM February 19, 1993 TO: HONORABLE MAYOR AND CITY CO FROM' ALAN TANDY, CITY MANAGER SUBJECT: GENERAL INFORMATION 1. You will find a couple of documents enclosed indicating we are at least looking 'at the possibility of proposing reductions in those service contracts and donations we make to other entities. To cut back City police and fire services by uP to 15% and to leave intact donations to the Symphony and contractual agreements for animal control would not seem to be appropriate. At least we will start the budget process by bringing forward the possibility that those would be reduced at least as much as City staffing and operations are being reduced. 2. You'will find enclosed a memo regarding a grant application we are planning to submit in order to get funds for expansion of the Homeless Shelter. 3. You will find enclosed a memo in response to a Council Referral on bid pricing and purchasing from local ~firms. I believe this was passed out in the Budget and Finance Committee packet, but I am passing it out separately to make sure it is received. Basically, the County, who recently had some publicity on this, did not have legal answers and there is no way, that we are aware of, to circumvent State law on 'the low bid requirements. 4. During a rather extended absence of an employee on sick leave time, we had a private contractor in doing some of the workers comp for the City. We asked that individual to review our system. A report is enclosed as a result of that review. 5. The League of California Cities - City Managers Meeting was worthwhile. It was, at least, a relief to know that there are many others in the same' Situation that we are, with resPect to fiscal issues. The meeting also afforded me the chance to get some broadening of background on some of the issues surrounding State influences. '6. The hotel projects have been quiet for a while, b~t work is continuing. We. have asked for completion of packages on the two prime prospects, neither of which are yet finished, but both of which are moving forward in a quiet manner. We have put the contract with the realtor on hold, temporarily,.so that it does not interfere with these two, as long as they are active. 7.' We, finally, got the ANB building torn down, and that should be in the process of being conVerted into a downtown parking lot.in the near future. HONORABLE MAYOR AND CITY COUNCIL February 19, 1993 Page -2- 8. We are continuing to work with the downtown property owners, relative to our seismic regulations. You will find enclosed a letter, which is a draft for discussion only and is not finalized, outlining the nature of the program we are currently discussing with those property owners. This letter will be refined in a couple of more steps and brought before the Urban DeVelopment Committee and then the City Council. 9. With regard to an issue I'have called to your attention before, I do not believe we should be giving away sewer service to unannexed properties. We are in the process of preparing an ordinance, for your consideration, which would only do that when a deed restriction is placed on their property which allows annexation when they become contiguous, and which waives their right to protest annexation when they become contiguous. With that in place, the extension of sewer service becomes a vehicle to facilitate future annexations, rather than a service give-away which tends to discourage annexation. 10. Enclosed is a Status Report of Freeway Projects from Public Works. AT. al b Enclosures cc: Departme.nt Heads City C1 er~k BAKERSFIELD MEMORANDUM February 16, 1993 TO: DEPARTMENT HEADS .... ~ ~- FROM: ALAN TANDY, CITY MANAGER ,/ ( SUBJECT: CONTRIBUTIONS, DONATIONS AND CONTRACTS WITH OTHERS Attached is a partial listing of contracts, donations and services that we have with other entities. We are assembling this information so that we can, ultimately, get a policy decision from the City Council on whether support for them should be reduced, or eliminated, in light of our budget crisis. Please review the list and forward any additions or changes you may have in the listing to Melanie Dunwoody. Should specific items pertain to your operation, please also forward, through Melanie, any opinions you have on whether we should pursue actions to reduce these elements of support in light of the fiscal crisis, or not. AT.alb Attachment cc: Melanie Dunwoody Trudy Slater ) BAKERSFIELD MEMORAND UM February 9, 1993 TO: ALAN TANDY, CITY MANAGER FROM: M.A. DUNWOODY, ADMINISTRATIVE ANALYST II SUBJECT: CONTRIBUTIONS, DONATIONS AND CONTRACTS WITH OTHERS Attached is a list of annual and one-time contributions, donations or contracts the City has with others. While the City has many contracts, the attached list represents direct contributions or agreements for City-owned facilities. Also included are the contracts with the Convention and Visitors Bureau and the S.P.C.A. These two are contracts for services that are administered by our office. John is on the Convention and Visitors Bureau Board and can address specific questions you may have. I administer the contract the City has with the S.P.C.A. and have spoken to the S.P.C.A. about our budget constraints. I have asked that they prepare their budget 5% below FY 92-93 or increase fees by a like amount. I am available to discuss this with you at your convenience. MAD:jp Attachment CONTRIBUTIONS, DONATIONS AND CONTRACTS WITH OTHERS Annual Contracts Bakersfield Senior Cantor Annually City ownad prOperty leesad by Sr. Center for $1,331 a month. Sr. Centar to pay for all utilities, rapeire end maintenance. General Services has provided some maintenance and HVAC work. CDBG eligible. Contract expires Feb. 1, 1994 01! 553 74800 Recreation Bakersfield symphony Annually 32,300 Six concerts a year on Sunday a[ternoons. 011 591 75200 Comm. Promotions Convention & Visitors Bureau Annually 302,500 Promote City for conventions, events, public relations. Contract is for $272,250 {9% of TOT) plus and additional 1% in matching funds. City to match $4 for every $1 raised by the CVB with tho City's contribution not to exceed $30,250. Contract expires June 30, 1993 011 553 74800- Recreation Musician's Union Local 263 Annually 10,000 Seven two hour Sunday band concerts et Beale Park in June & July. Contract expired July 28, 1991 011 215 74500 City Manager's Bakersfield SPCA Annually 487,620 Contract for animal control services. City funds 60% of total annual animal control costs. Second year of 5 year contract. Oll 553 74800 Recreation Panama School District Annually 30,150 City reimburse Panama School District for 50% of thier costs for after school programing. City employee coodinates program. Costs are not recovered through fees. Oll 553 74800 Recreation Fruitvale School District Annually 2,000 Direct contribution for after school progreming. NOt recovered through fees. Oll 553 74800 Recreation Bakersfield School District Annually 7,500 Direct contribution for after school programing. Not recovered through fees. Oll 553 74800 Recreation Friendship House Annually 700 Direct contribution for'craft supplies. Bakersfield Art Foundation Annually Foundation leases facility for $1 a year. City provides maintenance and Foundation to pay utilities, telephone ~and janitorial costs. Total Annual Contributions & Contracts 872,770 2/9/93 @ 10:29 AM C:\MAD\94BUDxI\CNTRCTS.XLS CONTRIBUTIONS, DONATIONS AND CONTRACTS WITH OTHERS 011 591 74800 Comm. Promotions Soccer Foundation 92-93 10,000 Restrooms and other improvements at the Bakersfield Soccer Complex on Alfred Harrel Hwy. Last of 3. equal contributions. 011 215 74800 City Manager's Baksersfield SPCA 92-93 45,000 First of 10 annual contributions for kennel expansion project. Current contract is for 5 years. As a condition of the grant, the contract would be extended. 011 591 74800 comm. Promotions Bakersfield Dogders 92-93 50,000 Contribution towards a new stadium for the Bakersfield Dodgers. FY 1992-93 Contributiona/Donatibna 105,000 · O11 122 74800 City Council California Living Museum (CALM) 91-92 10,OO0 Donation for capital improvements - subject to City Manager approval. 011 122 74800 City CounCil Soccer Foundation 91-92 10,000 Second of three annual contributions for restrooms and improvements. 011 122 74800 City Manager's Ag Pavillion 91-92 10,000 Contribuiton towards completion of facility. 011 122 74800 City Council Bakersfield Art Foundation 91-92 15,000 $12,500 to. go towards the expansion of the Museum and $2,500 for gift shop mateirls for the Christo Exhibit. 011 122 74800 City Council Project Clean ~Air 91-92 15,000 Contribution for the production of an educational video. 011 122 74800 city Council San Joaquin Valley Wide Air Pollution Study 91-92 10,000 Last of three annual contributions towards valley wide air pollution study. FY 1991-92 Contributions/Donations 70,000 2/9/93 @ 1:12 PM C:\MAD\94BUDxI\CNTRCTS.XLS CONTRIBUTIONS, DONATIONS AND CONTRACTS WITH OTHERS o11 122 74800 City Council Arts Foundation 90-91 3,000.50% contribution towards a computer des[top publishing system O11 122 74800 City Council San Joaquin Valley Wide Air Pollution Study 90-91 100000 First Of three annual payments for a valley wide air pollution study. 01.1 122 74800 City Council Soccer Foundation 90-91 10,00© First of throe annual payments for rostrooms and impiovements. FY 1990-91 ContributionefDonatione 23,000 2/9/93 @ 10:29 AM C:\MAD\94BUDxI\CNTRCTS.XLS B A K E R S F I.E L D 1990 February 17, 1993 Ms. Dianna Knapp, Executive Director Bakersfield SPCA 3000 Gibson Street' Bakersfield, CA 93308 Subject: FY 93-94 Budget Dear Dianna: As you are aware, the 'City of Bakersfield was impacted during the 92;93 fiscal year by action taken to balance the State's budget. In FY 92-93, the City permanently lost $1.8 million in revenues. The Governor's proposed budget for FY 93-94 would reduce City revenues by $3.78 .million. This action, coupled with lower than expected sales tax revenues, comes to over $7 million in lost revenues. Under these conditions the City is faced With a difficult budget year. Cleady, as the City is forced to reduce services and/or raise revenues, it cannot continue to contract for services at levels equal to FY 92-93. FOr FY 93-94, City departments have been instructed to prepare their budget 5%, 10% and 15% below their FY 92-93 funding levels, or to increase revenues by a like amount. The City is asking that the SPCA prepare their budget under the same guidelines. .. In many cases, the City may not need to reduce services, but rather, the cost of providing that service needs to be recovered from those who use that service. Currently, · the SPCA recovers 40% of their costs for animal control services through fees and the balance is picked up by the City. One of my concerns, regarding reduced funding to the SPCA would be the impact on services and the SPCA's ability to generate revenues. As we are both aware, the SPCA must maintain and adequately fund their licensing efforts in order to recover licensing revenues. City of-Bakersfield *. City Manager's Office · 1501 Truxtun Avenue Bakersfield · California · 93301 (805) 326-3751 · Fax (805) 32.5-9162 Ms. Dianna KnaPp, Executive Director Bakersfield SPCA Page -2- February 17, 1993 In preparing your budget, Please refer to these.guidelines. These are difficult times and 'we are faced with many challenges. Based upon our past experiences, I know that we can meet this challenge together. Sincerely yours', · . ,ff ..,' // Melanie A. Dunwoody Administrative Analyst !1 MAD:jp cc: ~,-Alan Tandy, City Manager John W. stinson, Assist~nt City Manager Laura Marino, Deputy City Attorney II MEMORANDUM Febr~uary 9, 1993 To: Alan Tandy, City Manager , ~ From: Jake Wager, Economic Development Directo Subject: Funds for Bakersfield Homeless Center Addition We were 'contacted last week by the Federal Emergency Management Administration (FEMA) Lo~:al Board regarding availability of re-allocated funds from the State of California's Emergency Shelter Program (ESP). These funds ($87,990) had been allocated to a project that folded prior to expenditure of the money. 'If no other local eligibleproject, can be identified, the funds would be lost to the county and returned to the state for re-distribution. It is our intent to apply for these funds to construct an addition to the dormitory building at the Homeless Center. This addition will provide extra beds for women and children - critically needed at the center. When the project was originally designed, this "wing" was a part of the plans. Due to limited funds, the project was scaled back, reducing available bed space for women and children. The center is currently turning away 130 to 150 women and children on average each month. Because this grant is from a previous year's funding, we have a very short turn-around for submittal ~of an application. We have until the end of February to present the proposal to the FEMA board. Based on staff Cost estimates, the grant provides sufficient funds to complete ,the proposed project. esp.mem bbc BAKERSFIELD MEMORANDUM January 29,' 1993 TO: ALAN TANDY, CITY MANAGER FROM: TRUDY SLATER, ADMINISTRATIVE ~ SUBJECT: BID PROCESS INVOLVING LOCAL FIRMS (COUNCIL REFERRAL #11374) The possibility of utilizing a "local preference" or a "buy local" policy has been researched by City staff at different times over the years. Concerns have ranged from the definition of what determines a local firm to legal constraints in providing "incentives" to preferred vendors. Section 136 of the City Charter of the City of Bakersfield states that: "In the erection, improvement and repair of all public buildings and works, and in furnishing any supplies and materials for the same, or for any other use by the city, the City Council shall establish, by ordinance,.criteria including dollar amounts, requiring bidding and award of a contract, if awarded~ to the lowest responsible bidder submittinq a responsive bid." The ordinance established by City Council for this purpose is reflected in Section 3.20.060 of the Bakersfield Municipal Code relates to Section 3.20.090, Formal contract procedures, and Section 3.20.100, Open market procedure. Awards greater than $~0,000 use the formal contract procedures (3.20.090). For amounts $20,000 or less, the open market procedure may be used (3.20.100). Depending on the amount involved, the open market procedure followed can vary with need and complexity. The City has for several years followed an informal policy whereby bids on equipment or materials by local vendors are provided a 1% "preference" if their bids are comparable to the lowest bidder. These bids, for calculation purposes' only, are reduced 1% to account for the sales tax revenues which would be generated locally on the purchase of the items. Thus, the local company--who has a City business license, is located within the city, and whose bid is tied or lower than the non-local lowest bidder (due to the 1% preference)--will be granted the award. I need to emphasize that this policy applies only to contracts/purchases where the sales tax revenues can be quantifiabl¥ identified (i.e., purchase of goods such as equipment or materials.) In 1979, the City (in 1979) surveyed 10 public agencies regarding their "buy local" policies. In that survey three cities and a county indicated they gave a 1% "preference" to local vendors for the sales tax generation. In mid-1992 the County conducted a Local Vendor Preference Study. The study's summary recommendation from staff indicated that local preference legislation: ALAN TANDY BID PROCESS INVOLVING LOCAL FIRMS (COUNCIL REFERRAL #11374) January 28, 1993 Page 2 (1) inhibited fair and open competition amongst otherwise qualified vendors; (2) -invited retaliatory measures which would not be beneficial to the County, and (3) inherently provided and artificial economic "crutch" for favored local vendors. Staff recommended the County continue to award business in competitive bid situations to the lowest responsive and responsible bidder. Separately, the County Counsel provided an opinion on local preference for public works projects, concluding that "the County may not (emphasis added) establish bidding procedures for those projects subject to thebidding requirements of the Public Contract Code under which contractors are entitled to a preference on the ground that their places of business are located within the County." A similar opinion was reached in a memorandum from the City Attorney's Office on January 25, 1991, which indicated that Section 20162 of the Public Contracts Code prohibits the City Council from awarding the contract to the second lowest bidder because he is local, even if the bids were very close. I have attached a copy of the agencies the County of Kern contacted in connection with its survey on local preference policies. Please let me know if you need anything further. (m:0128931) Enclosure cc: Greg Klimko Laura Marino John Stinson County to ponder awardin eontra ts to local firms, dumping'low-bid pol e By J~ P. ~O~A "Wo ~ ~ ~ have' not yet identified a model Kern ~ ~ ~ud~ whe~er ~o.~ ~.~ o~, ~ ~ ~.~. someplace else that we ~ight use as sob~ ~ ~ 1~ b~ over Ou~de · e ~ ought ~ r~o~ider i~ p~ce of gi~g work ~ compa- ~ ~t sub~t ~e lower bid for a due ~ck ~ ~ ~ys. m~l ~mep~ e~ ~t we ~ "I w~ wonde~ a~ut ~e ~- ~d he w~d ~dy ~e p~ b~ add~. "But we ~ ve~ ~g ~ albility of measuring local fiscal no~ ~e~ ~e legal fa~ ~t e~l~e lt. , w~ co~ide~ awa~g a co~ ~ ~d. "I r~ ~t. But ~e~y~ysh~orn~,~ "I've often heard compla~ business, I thought it was wo~ ~ ~1~ f~ ~ ~ ~ from local business people a~ut ~lo~g." ~ ~." ' awa~g co~ con~ac~ to ~ple "We have thought about ~ He suggested that a company Su~o~ refe~M ~e ~er one problem ~ how ~ ~~ San Joaquin Valley -- including for renew ~ cowry co~el, co~. ~tw~ a ~y 1~ ~y ~d ~e~d -- ~ght p~ ff ~- ~eyor, g~eral ~c~ ~d ad- a brach office. 1~ a ~ ~act ~ a b~ ~ative office, wi~ a repo~ "We ~ve ~ yet l~n~iM a ~ one ~ ~ ~e~. SAFETY & CLAIMS February 10, 1993 Alan Tandy City Manger City of Bakersfield 1501Truxtun Avenue Bakersfield, CA 93301 De-ar Alan, Thank you for the opportunity to evaluate your self insured workers' compensation program. I have not had the opportunity to see.many of your cases.during this brief tour' of duty. Therefore t~i~_~l~t~i0n~i~s~based~on~l_imited~obse~v~ationS and general claims administration principles. General evaluation 'and-o~erall effectiveness: In the course of reviewin~ selected Claims, the issues were add£'essed timely and appropriately. Your present administrator appears to be organized and handling the files in a professional manner. The files were documented and the issues were relatively easy to identify. Some of the files reflect filing by untrained personnel. I would recommend additional training of file handlers to recognize the potential importance of the various documents and to better utilize the existing staff. "' Advantages and disadVanta~es: Successful Self administration of workers' compensation Claims is dependent on the quality, experience and knowledge of the administrator. The same holds true for third party administrators. The advantage of your current system is .that your administrator is in-house and more readily accessible than an outside contractor might be. Historically the problems associated with in-house administration are usually contained .in non-comp influence, too many coll~e~--dufies,~and~maintain~ng quality administration at "Payroll" rates. Subsequent to 1990 workers' compensation "reform", there is a significant increase in paper flow, notice requirements to injured workers, and generally the time it takes to comply with all the new rules. Fixed staffing sometimes makes it difficult to comply with additional requirements. Returning to an insured program is probably not a Viable alternative at this p0int and should be considered only if your loss expectations drastically escalate. 3906 E. PICO / FRESNo CALIFORNIA 93726 / (209) 292-9200 FAX (209) 226-:6253 ~ Legal representation: Currently your in-house attorney's have very little experience in this area. Unfortunately, law schOol and other legal experience is not necessarily valuable in handling workers' compensation claims, a very narrow spectrum of the legal profession. Knowledge necessary to handle rules, practices and procedures peculiar to workers' compensation comes from experience limited to the practice of workers' compensation on a day to day basis. Certified Specialists in Workers' Compensation must have five' years of documented practice in this area of law. I think it will prove cost effective fOr you'to use attorneys with this expertise. Areas of improvement: r)---~Th~--~Ct~--A~dm-i~strator~shouTd-~have~a~base~eve-l--~_of settlement authority. It is not cost effective to spend a lot of time explaining every claim, this procedure should be limited to the more expensive and "types" (i.e.disputed stress claims) you identify. 2) The Special Release form seems somewhat awkward. In its present form it may increase workers' compensation settlement costs. The Use of this form should be used selectively. It has been a pleasure to have had the opportunity to provide service to you~ Please extend my thanks to Risk Management and the City Attorney's office for the courtesies and cooperation extended to me during my stay. Very truly yours, DRAF.T FOR DISCUSSION ONLY February 16, 1993 Owners of Unreinforced Masonry Structures in the .City of Bakersfield Dear Fellow Owner of URM Property: A Group of URM property owners, along with the DBPOA, 'have been meeting with City officials, regularly, the last several months, in order to try to develoP a plan which would be more acceptable than previously adopted City actions, in regard to unreinforced · masonry structures. Currently, the City has adopted a set of State codes.for unreinforced masonry structUres, and an ordinance has been passed which mandates a rather exhaustive engineering study be completed on all of these buildings by December 31st of this year. In the view of many impacted pr°perty owners, this is not the best course of action. First, the engineering study Can be very costly. Secondly, once complete, to the extent that it indicates problems, there can be liability and insurance issues, as well as property value concerns which arise. Finally, and Perhaps most importantly, nobody knows what course of action the City.will take after December 31, 1993. We do not know whether there will be regulatory requirements' imposed relative to correction of URM deficiencies, or'not, or what time frames for compliance might be. URM PROPERTY OWNERS Page -2. After several months of discussions and ongoing negotiations, we have come up with a plan which the staff of the City is willing'to accept, and which we are Willing to' promote with Owners of URM properties. In outline form; it would result in the following series of changes being made to current plans:. 1. Chan,qin.q the Seismic Ordinance. The list of'URM properties is currently 166'. Several of the owners feel that the properties were either improperly Placed on the list, or that adequate reinforcing I'ias been done so that corrective actions and costly engineering studies should not have to take place. We have met with Nels Roselund, a State-wide expert on URM properties. We believe that it is possible to break down the URM codes into those issues which are critical life-safety in nature, and those which are Primarily in the interest of property owners, relative to their property damage costs in the event of an earthquake. The City staff is willing to propose to the City Council amendments to the codes so that the City would only be in an enforcement position relative to the critical life-safety issues. Property owners interested in complying with those code issues pertaining to property values could take them as being advisory, but would not be forced to comply with those sections. The benefit of this change Would be that it would reduce the engineering costs necessary to analyze Correction for the buildings, and for many buildings, it would reduce compliance costs, as well.. URM PROPERTY OWNERS Page -3-' 2. Verification of List and Reinforcement Check. For those property owners who either feel they were improperly placed on' the list, or who feel their building has .been strengthened and they. should not have to take action, we haVe tentatively arranged for a process which would help moderate the current set of circumstances. Nels Roselund's staff would be available, for a cost not to exceed $100 per property, to review each of the 166 buildings on the URM list in town. The buildings would be inspected for apProximately one hour's time, each. After his review, the buildings Would be placed into three categories. The review would be made in the context of the critical life-safety issues, as per Item #1 above, only. The three categories would be: a.' A building does not require any corrective work because, it either does not belong on the list, or has been strengthened to meet standards; b. More .investigation is needed, because some of the. key elements: necessary to make a determination of whether correction is needed, are not visible, or are questionable; or ¢. A building clearly needs correction. If a building clearly needed correction, a general designation of which of each of four code areas it needed correction in would be identified by the consulting engineer. If corrective URM PROPERTY OWNERS Page -4- action is indicated, it may require a more detailed engineering analysis, depending on the severity of the problem. This inspection would comply with the current City ordinance requirements - for an engineering analysis on all buildings, and, at a cost of $100 per structure, would be much less expensive than most other alternatives available. It would not provide all answers for all building owners. It might, however, result in some buildings being determined not to need further retrofit. In some cases, it might provide only that a further engineering analysis is required; and, in some cases, it would simply confirm which categories would need to be addressed in order to bring the buildings into compliance. ' 3. Compliance and Incentives. After this step was done, the City would enact, in parallel, three items. First, would, be a compliance requirement. This'would identify that, within a five year timeframe, the buildings would either have t° be demolished, brought into compliance, or have adequate engineering review completed to show that they do not need work under the codes, as modified. At the same time, the City Would bring forward proposals to do some incentive programs to assist property owners in leSsening the burden of compliance. · Currently, the City is discussing, with local banks, an interest rate write-down on URM PROPERTY OWNERS Page -5- loans that the private banking institutions coUld make for correction of URM structures. The City is also willing to bring forWard an ordinance amendment which would provide 150% credit on zoning compliance for URM buildings that are reconstructed. With regard to those that may wish to demolish, the City. is considering an incentive program. It Would... It is anticipated that the City would have $250,000 for these programs, and that they would be available for a period of one year on a first come, first served basis. There are some incentives already in place which you may not be aware of: a. Transportation impact fees are not applicable to upgrading existing structures to be more attractive for their design use. Neither are school impact fees. b.. If you demolish your building, you get credit for it for the transportation fees that would be due on a new building. URM PROPERTY OWNERS Page -6- summary By taking this sequence of actions, we believe that all owners of URM properties would be better off than they currently are. First, there would be, at least some, opportunity to be removed from any kind of compliance list· Secondly, there'is a much cheaper alternative available for th'e initial engineering study than what we currently have· Third, the codes Would be moderated to critical life-safety issues only, which will reduce both analysis ~costs, as well as compliance costs, in many cases. Finally, there would be a, date certain set for bringing buildings into compliance, and the City would provide both. retrofit incentives, as well as demolition incentives for those property owners interested in taking advantage of them. We are proposing an informational meeting of URM property owners to take place on · It would be our intention to listen to Property owner response to this proposed program for the purpose of pursuing further discussions with the City of Bakersfield. We welcome your questions before the meeting, or on the evening of that meeting. In the end, only by our being united can we hope to positively persuade the City Council to adopt this, or a modified version of this plan. Let's work together to refine a plan which we can all agree on! Sincerely, · ' Jim Ware and Cathy Palla Pacific Oas and EleC~'ic Compa~ ' Kern Division Paul D. Ell'as 1918 H Street" Manager ~ - Bakersfield, CA 93301 ~ 805/321-441Z '~'[~ C ~ ][ V ]~D FEB 1 Z 1993 February 9, 1993 PUBLIC WORKS DEPARTMENT City of Bakersfield 4101 Truxtun AVe. Bakersfield, CA 93309 Attention: Messrs. Joe Lozano and Gary Spangle Gentlemen: · As the City of Bakersfield and PG&E enter their third year of clean air vehicle partnershiP, it's my pleasure to voice our continued suPport of your pro.am. The City of Bakersfield's Clean Air Vehicle Program has been exemplary. No other Kern County fleet operates a more diverse, well maintained natural gas vehicle (NGV) fleet~ The city has developed a high level of competency with compressed natural gas (CNG) technology and continues to. build on that expertise with emer~ng technology. PG&E will. continue to support the NGV market in Kern County and throughout our service territory. Technical and marketing support as well as CNG Vehicle purchase/conversion incentives for up to 75% of incremental cost are available in 1993. Additional public refueling stations Will cOme on line in 1993 including a CNG fuel delivery service pilot in Sacramento. .. We look forward to the exciting times ahead. PG&E will match air district and city funds for this project with CNG vehicle purchase/conversion rebates of S2,000 to $10,000 For each vehicle. Behind the scenes, our growing resources and infrastructure, as always, will be available. Thank you' for your continued participation in PG&E's Clean-Air Vehicle Program. . Sincer PDE:jl:klc i . , c: ./Ed .Schulz MEMO,RANDUM to F~ ~ 3.3 !9 /,' February 5, 1.993 TO: Mr. Alan Tandy City Manager FR: Jake Wager Economic Development Directo: RE: MOU Between the City Of Bakersfield and the Kern CoUncil Of Governments for the Baker Street Improvement Plan On January 21, 1993, the Kern Council of Governments (KemCOG) approved the referenced MOU which provides funds earmarked for an improvement plan for the Baker Street retail area. The not-to-exceed amount is $10,000 which will allow ED/CD staff to be reimbursed for costs associated with this study. Because this MOU is below the $20,000 threshold established under Municipal Code 3.20.105, no Council action is necessary for the MOU. However, Council will be required to appropriate $10,000 of KernCOG revenue into the 1992-93 Community Development operating budget to fund the Baker Street Improvement Plan. We anticipate that we will 'go before the City Council on March 3, 1993, for appropriation of the funds. As you are aware, a team of urban planning students from California State Polytechnic. University at Pomona are providing technical assistance in the preparation of this report. A portion of the funds from KernCOG will be used to reimburse the students for direct out-of-pocket costs connected with the development of the improv~ement plan. The finalreport for the Baker Street commercial area is anticipated to be completed prior to June 30~ 1993. There will be no City funds expe~nded in the preparation of this report. Feel free to contact me if you have any questions concerning this update. xc: Mayor City Attorney Finance Director FILEmAKE 1UPD. V02~PLANNINO SECTION BAKERSFIELD MEMORANDUM February 10, 1993 The claims activity during the month of January 1993 was a result of actions in the following City Departments/Divisions: NEW DEPARTMENT/DIVISION CLAIMS FILED FILES CLOSED COMPLAINTS FILED Police 3 5 0 Streets 1 3 2 Sanitation 0 5 0 Parks 2 1 1 Fire I 0 0 · Construction/Survey 0 I 0 Engineering 0 I 0 7 16 3 The new claims filed during the month of January 1993 resulted in the following types of damages: CITY THIRD PARTY DAMAGES DEPARTMENT/DIVISION VEHICLE INVOLVED VEHICLE DAMAGE OTHER PROPERTY INJURIES Police 0 0 0 0 Streets 0 · 1 0 0 Parks I I 1 0 Fire' 1 0 i 0 2 2 2 0 · Claims Activity Report - January 1993 '" Page 2 As a result of the January activity, the year to date (fiscal) totals are as follows: Claims Filed Claims Filed # of Claims Department/Division in January Year to Date Open @ 1/31/93 Police 3 36 57 Streets 1 20 20 Parks 2 6 6 Fire I 6 6 Sanitation 0 11 5 Engineering 0 0 4 Building 0 2 3 General Services 0 I 3 Other 0 2 3 Recreation 0 2 2 Construction 0 1 0 Water 0 0 0 7 87 109 All Divisions are to be reminded of the importance of vehicle pre-trip inspections. An educational video is available on the topic. Contact Risk Management for availability of the video. Claims Activity Report - January 1993 Page 3 POLICE DEPARTMENT Sheri Lea Haynes, 3535 Stine Road, DOL: 10/15/92; Claim is for damages allegedly caused when Police Department officers executed a search warrant. Javier Barrenco Perez, 1412 Murdock Street, DOL: 7/1/92; Claim'is for darnages allegedly caused when the Police Department falsely arrested the claimant. Marilyn Briggs, Tyrone Uttlejohn, Latoya LittleJohn and AIIcla West, 14 Augusta, #B, DOL: 10/31/92; Claim is for damages allegedly caused by an illegal search by Police Department officers. PARKS Kern Eye Foun~dation/Eye Bank, 3125 19th Street, DOL: 10/17/92; Claimant alleges a City employee was responsible for personal property damage at Martin Luther King Park. Arlene Fisher, 8904'Versailles Drive, DOL: 12/!5/92; Claimant alleges a City Parks vehicle sideswiped her parked vehicle at 18th and F Streets. STREETS DIVISION Manuel JosePh Garcla, 4005 Ivywood Court, DOL: 1/20/93; Claim is for damages allegedly caused when claimant's vehicle hit a pothole located on Mohawk Avenue. FIRE Edward Saunders, 3313 Dwight Street, DOL: 11/7/92; Claimant alleges an unoccupied fire engine rolled into a condo he owns at 4025 $oranno Street. CLAIMS .CLOSED/sE'n'LED DURING THE MONTH OF JANUARY POLICE Terra Laverty, DOL: 1i/2/92; Claim is for damages allegedly caused when a police officer made an illegal turn into claimant's vehicle. City settled case for $510. Claims Activk'y Report - January 1993, Page 4 Robert Mendez, 3/28/92; Claim is for damages allegedly caused when the claimant was falsely arrested by officers of the Police Department. Closed - no court filings. Jack Norman, DOL: 6/12/92; Claim is for damages allegedly caused when the Police Department was chasing a suspect and the claimant's vehicle was damaged in a collision. Closed - no court filings. Brian Washington, DoL: 2/26/92; Claim is for damages allegedly caused by the use of excessive fOrce by a Police Department officer. Closed - no court filings. Tim Palmquist, DOL: 6/12/92; Claim is for damages allegedly caused when a Police Department officer fired his weapon at a fleeing felon and a stray bullet struck claimant's vehicle. City settled case for $250, ENGINEERING Ohio Casualty/Ronal Reynier, DOL: 8/2/90; Claim is for indemnification resulting from a two vehicle accident. Claimant alleges a faulty designed street. Closed - no court ' filings. ~ STREETS Timmy Grays, DOL: 6/23/92; Claim is for damages allegedly caused when the claimant's vehicle hit a City street pothole. Closed - no court filings. University Park Apartments, DOL: 9/6/92; Claim is for damages allegedly caused by a blocked City sewer pipe. City settled case for $491. Thomas Rodriguez, DOL: 6/18/92; Claim is for damages allegedly caused when a stone fell off a Streets Division vehicle and struck the claimant's car windshield. Closed - no court filings. Claims Activity Report - January 1993 Page '5 SANITATION Keith Stonebraker,' DoL: 11/2/92; ~ Claimant alleges a City Sanitation vehicle backed into the back door of his bUsiness. City settled case for $1,160. Carlson DevelOpment, DOL: 3/9/92; Claim is for damages allegedly caused when a Sanitation Division vehicle backed into a carport. Closed - no court filings. Eddie Carter, DOL: 4/27/92; Claim is for damages allegedly caused when a Sanitation Division vehicle hit the claimant's fence. Closed - no court filings. National Pizza Company, DOL: 6/3/92; Claim is for damages allegedly caused by a Sanitation Division vehicle. Closed - no court filings. Reynaldo Rodriguez, DOL: 4/11/92; Claim is for damages allegedly caused when a Sanitation Division vehicle pushed a bin into the claimant's vehicle. Closed - no court filings. CONSTRUCTION Diana McNeilll DOL: 6/9/92; Claim is for damages allegedly caused when claimant's vehicle was rear ended by a Construction-Survey Division vehicle. City settled case for $1,604. PARKS Jasmine Camille Amey,~ DOL: 10/4/91; Claim is for damages allegedly caused by a defective swing in a City park. City settled case for $3,000. CLAIMS WITH RESULTING COMPLAINT AND/OR SUMMONS FILED DURING THE MONTH OF JANUARY STREETS Supranee Kilgore, DOL: 1/20/92; Claim is for damages allegedly caused by a trip and fall at a street construction site. . Beatrice and Robert Bliatout, DOL: 2/5/92; ~ Claim is for damages allegedly caused by a defective intersection. Claims ACtivity Report - JanUary 1993 Page 6 PARKS Heath Fulgar, DOL: 2/11/92; Claim is for damages allegedly caused when a City Parks Division vehicle turned into oncoming traffic and collided with claimant's vehicle. cc: City Council Lawrence Lunardini, City Attorney City Clerk's Office - Natalie Welty Newsmedia File r ~ ' ':" Kern County Superintendent of Schools ' ~5801 Sundale Avenue'(805)Bakersfield'398-3600 CA 93309-2900 February 9, 1993 12 FE3 93 .?~ 4.3 Alan Tandy, CitY Manager City· of Bakersfield 1501 Truxtun Avenue Bakersfield, CA 93301 Dear Alan: On behalf of Dr. Blanton and the Kern County Superintendent of Schools Office, please accept our thanks for your support of our United States Department of Education proposal to enhance Kern County's Student Assistance Program. '.The willingness of community organizations and schools to work collaboratiVely is an essential element of effective Student Assistance programs. Your letter, combined· with over thirty additional statements of support, will provide the U.S. Department of Education With concrete evidence of Kern County's commitment to collaboration. Enclosed, you will find a copy of the abstract submitted on February 5 with our full proposal. We should receive word on funding in June or July. Thanks again for your support. Sincerely, __Ke.l!y F. Blanton County Superintendent of Schools Michael A. Hulsizer, Director Special Instructional Projects MAH:ldb Enc. · - * '- ' - ' ' ~ . ~, Pdnt~ed on recyCledpape~ I. ABSTRACT Award Number: Name Applicant: Kern County {California) Superintendent of Schools Address: 5801. Sundale Avenue Project Title: Kern County-Student Assistance City: Bakersfield Early 'intervention Program to Reduce and Prevent Tobacco, Alcohol, and Other Drug Abuse Project Director: Michael A. Hulsizer Telephone Numbe~: (805) 398-3646 . Fax Number: (805) 398-3698 ~Award Amount Requested: $314,033 Amount Awarded: starting Date Of the Award: 10/01/93 -Ending:Date: :-~09'/30/95 ............................. -- Project Description: .. The Student Assistance Program (SAP) model.is a comprehensive prevention'and intervention program that coordinates and expands school-based programs and promotes interagency ~c011aboration to service troubled children and their families. This proposal seeks to broaden the scope of SAP support services in Kern County's 47 school districts in four areas: (1) to provide Student Assistance. Team training to key personnel at 120 school sites that desire to implement Student Assistance Programs; (2) to provide technical assistance and advanced training to 75 school sites that have implemented. Student. Assistance Programs; (3) to train' key Student Assistance Team members in support group facilitation skills, so that they.may provide activities-based-student support groups that address (a) social adjustment issues; (b) tobacco, alcohol, and other drug use prevention; (c)'post-treatment recovery; and {d)-"concerned others" (for students with concerns about others' substance use); and (4)to train personnel from schoOls sites with Stadent Assistance Teams in the implementation of skills-based, service-oriented peer helper programs. Brief statements of expected outcomes:. -' 1. By September 30, 1995, 209 Kern County schools in 47 distriCts will have operational Student Assistance Programs with a total of 1,463 staff trained 'as SAP team members, 120 trained as support group facilitators, and 120 trained as peer helper advisors. ' .. 2.' By September 30, 1995, 15,000 students will have been referred to site-level" Student Assistance Prog~'ams. · ................. ' ............................ 3. By September 30, 1995, 17,920 .students will have participated in peer helper programs and school-based support groups that directly impact another 57,600 students. 4. By September 30, 1995, participating high schools will report a statistically significant reduction in .drop-out rates. 5. By. June 15, 1995, 75 percent of students participating in Student Assistance Program activities will demonstrate statistically.significant reductions in the amounts and frequencies of tobacco, alcohol, and other, drug use. 6. 'By June 15, 1995, 95 percent of participating schools will report a statistically significant red0ction in the use of tobacco, alcohol and.other d[Ugs amongall students, as measured.by the Kern County Youth Risk Attitude and Behavior Survey. DFS' School Personnel Trainir~ Grant 2/93 . 1 Kern County Superinter~dent of Schools Office