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HomeMy WebLinkAbout07/02/93 B A K E R S F I E'L D MEMORANDUM July 2, 1993 TO: HONORABLE MAYOR AND CITY COUNCIL //~~ FROM' ALAN TANDY, CITY MANAGER SUBJECT: GENERAL INFORMATION 1. There is a letter enclosed thanking several of our department heads for assisting the downtown group in the Street Faires they periodically conduct. 2. We had a meeting with the County on the Fire Fund and tax split issue this week. With all candor, I must say that their desires seem to be to undertake a long-term study of a variety of tax split issues. I, essentially, told them that would not be acceptable to the City Council and that we needed to deal, promptly, with the issue of the Fire Fund. They did indicate they would consider the proposal we gave them and get back to us. The question remains open and, while the initial exchange was not positive, it is not closed yet. 3. There is a memo enclosed reminding department heads of the merit aspect of the step increases, where applicable, and also one setting up the monitoring process pursuant to a Council directive. 4. Please remember that I will be going on vacation Friday, July 9th, and will be returning Monday, July 19th. Andrea will have the phone numbers where I can be contacted during a portion of that time, in the event of an emergency. I will be leaving John Stinson in charge, this time. 5. We have prepared case sheets on all of the potential island annexations. They discuss revenue and cost issues, background of past annexation efforts, general description of the neighborhood, etc. We will be developing these case sheets into some sort of strategy. Obviously, any strategy we develop here requires that we settle the County issue on the Fire Fund and the tax splits, but we are preparing background material in the hopes that settlement does occur. 6. Another Grand Jury Report on our financial system is enclosed, which is generally favorable. 7. There is a response to a Council inquiry enclosed regarding missing gutter on Park Way. AT.alb Enclosures cc: Department Heads City Clerk BAKERSFIELD BUSINESS ASSOCIATION June 24, 1993 Alan Tandy, City Manager City of Bakersfield 1501 Truxtun Ave. Bakersfield, CA 93301 Dear Mr. Tandy., On behalf of the Downtown Business and Property Owners Association, In the past, the city has assisted us in supplying equipment, volunteering manpower, and playing an active role by being a participant in the Street Faires with an informational display or booth. ' During the last two Street Faires the following deparltments have contributed to our ongoing success by either contributing behind-the- scenes or participating with a city display: .- : . .P~.utbl-__-i~_cl-Wyo~'_~'~--displaying the Master Street Tree Plan, community Service Department--~Parks-'-&-'Recreation.-~Division supplying a : promotional .di s p i aY ~--;~.'~.~{e_r ~ - !lahd -s~i~tat~ii0n ~ Department-- . delivering portabie trash receptacies, maintaining refuse disposal, and' providing a recycling display, De'we~.lbpme n t_~ Se'rviceslzD--e~-f-t-~nt-lexhibiting clean air vehicles, E¢onomic- an~-_~9__mm_u-_n~_-_t_y-D~e v e-i opment_Depa~r~tment -? p rov i d ing s t a f f t in conducting 6~s~m~r Survey /cp:6:iib~-~De~ft~ie~t~e-coordinating traffic and providing security, and flir~lD~i~aZri~i-e-nt_-.r~furnishing a departmental display. Because of these efforts, we are seeing increased pedestrian traffic at our Street Faires, which enhances our joint partnership to revitalize downtown. P1 ease extend the Downtown Business and Property Owners Association's heartfelt gratitude to the above listed departments and individuals, who are working to help create an enjoyable and informative Street Faire for our community. 1521 19th Street · Bakersfield, CA 93301 · (805).325-5892 B A K E R S F'I E L D MEMORANDUM July 1, 1993 TO' DEPARTMENT HEADS FROM: ALAN TANDY, CITY MANAGER SUBJECT: REVIEWING STEP INCREASES I want to thank you for your participation and timely response in providing information to Councilmember's requests and other related budget issues. One of the concerns raised during the budget process is funding step increases. Rather than viewing step increases as a budgetary highlight, we should remind ourselves of the philosophy of merit pay. Merit pay is a salary increase due to an employee's enhanced activity of work performance which results in a significant contribution to a department. This is an excellent tool to recognize and reward our City's work force for a job well done and one of the few incentives that exist in the public sector. In the same sense, in accordance with the language in the attached section of the City Code, those who do not perform well should not automatically be processed for step increases. As we matriculate through this fiscal year, I want to reiterate that merit increases are recommended by department heads and reviewed for a final decision by the City Manager. Please note Section 2.84.020 in the Municipal Code for time considerations. If you have any questions regarding the above, or need additional clarification, please contact me. AT:jp Attachment 2.84.030 qualified in their class and who maintain a action. If the withdrawal recommendation is consistent satisfactory standard of'work Per-.. maintained and approved, by the city manager, formance. An employee may be advanced to the employee shall be reduced by one merit step four after a mm/mum of one year's serv/ce step. Employees no longer meeting Standards in step three, upon the recommendation of the established may be reduced for all merit steps department head with the approval of the city following the above procedure. Any employee manager. An employee advanced to step four of reduced from a merit step shall again be eligible the pay range shall retain such status so long as for advancement six months after effective date job performance .remains at the level required of reduction. to attain this step. D. Step Increases. No step increase shall be 5. Step Five - Merit. This step is to be con- 'considered automatic or subject to increase by sidered a further and final step for employees reason of time-in-service. All increases shall be who attain and maintain a thoroughly saris- based .upon increased service value of the factory standard of .work performance. An employee performance records, and must be employee may be advanced to step five after recommended by the department head and a minimum of one year's.service in step four, approved by the city manager. Withholding upon recommendation of the department head recommendation for advancement.to merit steps with the approval of the city manager. An ~our and rive shall not be considered a disc.iplin- employee advanced to step five of the pay ary action. All recommendations for salary ste. p range, shall retain such status as long as job increases shall be submitted to the city manager performance remains at the level required for approval thirty calendar days before the to attain this step. effective date. Upon submission of satisfactory 6. Y-rating- Positions Abohshed. Employees evidence and recommendation of the depart- who have had their position abolished and who ment head and the qualifications of the are reallocated in city service in a different employee warrant, the city manager may classification are considered to be Y-rated. author/ze employment to any step. In comput- Employees. in step Y shall continue receiving lng length of service for step advancement the same rate of compensation until the rate of purposes, service begins accruing from date of compensation of their new positions equals or appointment to the position. If an employee is exceeds .. their Y-rated salary or. Until the absent without paY in excess oft~hirt9 calendar. employee is appointed to a higher paying days, such time shall not be credited for step position, whichever shall occur tn'st. The Y-rate advancement purposes. (Prior code .§ 3.18.020). shall not be applicable to layoffs. C. Merit Step Reduction. When an employee 2.84.030 Standard work period- no longer meets the standards set for a merit Probationary and permanent step, the department head shall recommend employees. withdrawal of the merit step increase. Such' A. The standard work periodforprobationary recommendation shall be made upon Employee and permanent employees of the city shall be Performance Evaluation Form with a copy forty hours during a fixed period of seven furnished to the employee sixty .calendar days 'twenty-four-hour periods for all classes of prior to the effective date of proposed reduc- employment with the exception of f'~re depart- tion. Reevaluation of the withdrawal ment employees who are .assigned to work recommendation on an Employee Evaluation twenty-four-hour duty shifts. Form with a copy furmshed to the employee B. The department head, with the approval shall be made by the department head thirty of the city manager, shall establish the workday calendar days prior to the effective date of for employees. (Bakersfield 1-92) 80 2.04.010.-2.84.020 2.84.460 Annual vacation leave m Va. C.. The members of all boards and commis- cation benefits for deceased sions may be reimbursed for travel or other employees, expenses incurred in the discharge of their duties 2.84.470 Annual vacation leave m upon authorization Of the council or'the city. Fractional balances. (Ord. 2617 § 1, 1981:' prior code § 3.18.010). 2.84~480 Reserved. 2.84.490 Sick leave--Policy. 2.84.020 Sniffy plan. 2.84.500 Sick leave--Proof of illness. The general basis for allocating a salary range 2.84.510 Sick leave'-Eligibility, of pay to a class or position is to provide "equal 2.84.520 Sick leave-ComputatiOn -- pay" for "equal work." This applies to the Generally. relationship 'between jobs of comparable cities 2.84.530 Sick leave -- Computation-- and those in the community, as well as to 'the Fire ·department twenty-four- internal relationships .among city Positions. hour shift. A. Administration. The city manager shall 2.84.540. Sick leave -- Leave of ab- administer the step salary plan and from time to sence or holidays, time make recommendations to the council of 2.84.550. Sick leave--AcCumulation -- the city on the allocation of. salary range to Additional vacation in lieu of classes or positions. The city council shall -~et the sick leave, salary range for each class or position within the 2.84.560 Sick leave--Depletion, city service. B. Step Salary Plan. The step salary plan shall 2.84.570 Sick leave -- Payment for consist of a .salary. range for each class or · accumulated lcavemUpon re- position title as listed in the Schedule of Salaries tirement, and Related Benefits adopted by resolUtion of 2.84.580 Sick leave--Payment for ac- the city council. Each class or position salary cumulated leave--Because of shall include a. salary range with five steps of medical disability, rates of pay. The five steps within a class or 2.84.$90 Sick leave--Retention' of ac- position salary range shall be admimstered in the cumulated leave on rehiring, following way: 2'84'600 Reserved'~ 1. Step One - First Step. The first step of 2.84.610 Death in the family, each range is the beginning salary level and is 2.84.620 Leaves of absence, the standard hiring rate for a class or position. 2. Step Two - Second Step. Employees shall 2.84.010 Compensations for boards and be advanced to step two after six months of commissiOns, satisfactory service in step one and after A. Except as' specifically provided in this advancement is recommended by the depart- chapter, members of all boards and commissions ment head and approved by the city manager. of the city shall serve without compensation for 3. Step Three - Third Step. Employees may their services, be advanced to step three of the salary range B. The members of the planning commission allocated to theit class or position after a mini- and civil service commissions of the city shall mum time of one year of satisfactory work has be entitled to receive, as compensation for been spent in step two, and after a recommen- services, twenty-five dollars per regular meeting dation has been made by the department head at-tended, to a maximum Of one hundred dollars and approved by the city manager. per month for each such member. 4. SteP Four - Merit. This step is reserved for employees who are considered .to be fully 79 (Bakcrsfidd 1-92) .BAKERSFIELD MEMORANDUM /~ June 30, 1993 TO: JOHN W. STINSON, ASSISTANT CITY MAN~GE~J' / / su~c~: ~o~ oN s~ ~NC~S~S /?? The City Council has requested a quarterly report on step increases, including how many people came up for them, how many of those eligible received it, and how many were denied. This report should begin at the quarter starting July 1, 1993, through September 30, 1993, and should continue quarterly thereafter. Please send the report to the attention of the City Council, through my office. AT.alb cc: General Information MEMBERS ' 1992 - 1993 ADMINISTRATION AND COURTS BUILDING Pearl Minor, Foreperlon GRAND JURY 1415 Truztun Avenue Gerald M. Alderete Baker~flakl, California 93301-5222 Ellen L. Calaustro Telephone (805) 861-24~7 Matthew Crulee ,i~ Bobbl Cunnlnghem ~ George E. Dew ~l Toni Goff Carl E. Howard Richard A. Larson Roberta J. McDanlel Do, aid R. Morgan .~ Edward B. Ochoa Charles A. Owenl ~~ Robert E. Pearen Jan Petrlnl Sally Ralney Joseph F. Silva Dorothy Lee Tomlln June Z4, 1993 Mr. Gregory J. Klimko Finance Director CitY'of Bakersfield 1501 Truxtun Avenue Bakersfield, CA 93301 Re: City of Bakersfield - Audit Review Dear Mr. Klimko: Under the provisions of the California penal Code 925, the 1992-1993 Kern County Grand Jury perfomed a review ofyour independent auditor's reports for the fiscal years ended June 30, lggo through June 30, 1992. This review was performed by the Audit/Finance Committee on Thursday, June 17, 1993. In addition to' reviewing your audit reports, the Committee examined the following: 1. The Capitalization Plan with Depreciation Schedule. 2. The Purchase Order System, commencing with the~ requisitioning process through Accounts Payable, to actual payments. Several vendors' statements were 'selected at random. 3. Accounts Receivable Aging Report was reviewed. The committee also examined the Bad Debts Writeoff Schedule. i..~ ~.'~ ;~: ...~ 4. Several Travel and/or Reimbursement Cla~ms,'fOr 1992 and 1993 only', were randomly selected. The attached City of Bakersfield Audit Review identifies specific areas reviewed.to include the findings, conclusions and recommendations. If you have any questions, please call Hr. Silva, or myself, at (80~_~-2150. . '~y ~rU~ yo,,,-s, - · Chai rman Kern County Grand ~ury Audit/Fidance Committee PMM:ylj Encl: cc: Board of SuperviSors County Administrative Office Audi tot-Control 1 er .RECEIVED JUN g 9 1993 FINANCE DEPT. KERN COUNTY CITIES AUDIT REVIEW CITY OF BAKERSFIELD AUDIT/FINANCE COMMITTEE: Joseph F~ Silva, Chairman Members'of the Committee: John A. Devine Carl Howard (Alt) Charles A. Owens (Alt) PURPOSE: The Grand Jury is an investigatory body created for the protection of soCiety and the enforcement of the law. Although the responsibilities of a juror are many and diverse, one of their three predominant functions includes: a. Watchdoq Responsibilities: This is the major function of present day grand jurors, and considerable ,effort is devoted to these responsibilities. The Grand Jury may examine all aspects of county and City government and special districts to ensure that the best interests of Kern County citizens are being served. The Grand Jury reviews and evaluates procedures, methods and syStems utilized by City .and/or county government to determine whether more efficient and economical programs may be employed. The Grand Jury is also authorized to: (1). Inspect and audit books, records and financial expenditures to ensure that public funds are properly accounted for and legally spent. (2). Inspect financial records for cities and special districts located within Kern County. (3).' Inquire into charges of willful misconduct in office by public-officials or employees. Pursuant to CalifOrnia Penal Code Section 925a, 'the 1992-1993 Kern County~Grand Jury's Audit/Finance Committee implemented a program whereby.the committee members reviewed' the audit reports for the City of Bakersfield for the past three accounting years. These reviews were utilized to determine whether or not the cities had taken corrective action to eliminate the major and/or minor deficiencies noted by their independent audit. Additionally, the following items were reviewed by members of the committee: a. The Depreciation Schedule. b. Purchase Order System through the Accounts Payable. c. Accounts Receivable with the Bad Debts Write-Off Schedule. d. Travel or Reimbursement Claims for the fiscal years 1992 and 1993. FINDINGS: 1. The Comparative Statements of Accountability for Cash for fiscal years ended June 30, 1990 and~.1989; June 30, 1991 and 1990; and June 30, 1992 and 1991 appear to be properly reconciled. 2. The current ratio is a measure of the quantity of liquidity. The City of Bakersfield's balance sheet does not segregate the current assets and liabilities from the totals. Utilizing the total assets and liabilities, your ratio is 2.4:1. Standard for a "sound" current ratio is 2:1. 3. The Debt to Asset Ratio is a measure of financial stability. As of June 30, 1992, the City of Bakersfield's ratio was 41.5%. The lower the Percentage, the better the risk. 4. The Debt to Equity Ratio is another measure for determining financial risk. The City of Bakersfield's Debt to Equity Ratio was 71.0%. The lower the percentage, the better the risk. 5. The General Government. expenditures decreased by $39,824 from 1990 to 1992. This aCcount had a substantial decrease of $1,790,169 from 1991 to 1992. When we analyzed only the General Fund, there was a 24.6% increase from $5,491,434 in 1990 to $6,841,344 in 1992. 6. Public Safety expenses increased from $34,911,043 in 1990 to $39,587,329 in 1992, an increase of 13.4% over the same period of time. 7. The Public Services expenditures decreased by 2.1% during the reviewed 3-year period, going from $18,764,942 in 1990 to $18,502,481 in 1992. 8. Development and Conservation increased from $5,128,565 in 1990 to $6,467,447 in 1992, an increase of 26.1% over the same period of the review. 9. The City of Bakersfield has six Special Revenue Funds; i.e., Community Development Block Grant, Federal Aid Urban, Street and Road Transportation, state Gas Tax, State Park and Traffic~Safety. These funds account for the proceeds of specific revenue sources that are legally restricted to expenditures for specific purposes. The total equity for these· Special ReVenue Funds was $4,401,804 as of June 30, 1992. All funds, with the exception of the State Park .Fund, .appear to be financially stable. The State Park's equity balance is $2,514. 10. The City of Bakersfield has five Capital Projects Funds; 'i.e., Federal Grant Construction, Community Improvement, Capital Outlay, Special Assessment Districts-and Redevelopment. These funds account for financial resources to be used for the acquisition or construction of major capital facilities other than those financed byProprietary Funds and Special Assessment Funds. - The total equity for these Capital Projects Funds was $4,038,197 as of June 30, 1992. All funds, with the exception of the Redevelopment Fund, appear to be financially stable. The Redevelopment Fund's equity balance is a minus ($45,838). 11. The city of Bakersfield has six Enterprise Funds; i.e., Parking, Agricultural Water, Domestic Water, Wastewater Treatment, Airpark and Refuse. These funds account for operations (a) that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs (including depreciation) of providing goods or services.to the general publiC on a continuing basis be financed~or recovered primarily through user charges; or (b) where the governing body~has decided that periodic determination of net income .apPropriate for accountability purpose. The total equity for these Enterprise Funds was $84,317,982 as of June 30, 1992. All funds, with the exception of the Refuse Fund, appear to be financially stable. The Refuse Fund's equity balance is a minus ($317,798). 12. As noted by'the independent auditor's report, dated'6-30-90, the following discrepancies were noted: a. Senior citizens Refuse Refunds: "We noted a lack of controls regarding the refunds. Annual verification of eligibility is not performed. ~his area could be eXamined by the City Internal Auditor and control .procedures established." b. Signature Policy - Public Works ROMC: "While testing compliance with the City's policies and procedures related to cash receipts, we noted that the daily report of monies collected in the Public Works Department did not have the proper signature authorization. After discussing this point with the Public Works Business Manager, the department, implemented procedures." c. Refuse.Fund - Fixed Assets: "The Refuse Enterprise Fund was created in 1986. Since inception no fixed assets have beeh recorded in this fund. The City's capitalization requirement is $400.· After reviewing expenses in this fund, it was determined that while immaterial to the audited financial statements, capitalized assets should approximate $17,000. In addition to capitalization, depreciation should be calculated on these assets. We recommend the City capitalize all fixed assets of the Refuse Enterprise Fund to comply with the fixed asset capitalization policY." d. Airpark Fund Grants: "Finance was required to prepare a year-end reconciliation of grant claims submitted for reimbursement because of discrepancies with accounting records. We recommend the Public Works Business Manager prepare all claims and submit them to Finance for review prior to submission for payment to facilitate accurate recording in the records~" "Some reimbursements were not processed in a timely manner. We noted some '88-'89 expenditures not processed at June 30, 1990. To insure ~effective budgeting, we recommend reimbursements be processed expediently., 13. As noted by the independent auditor's report, dated 6-30-91, the following discrepancies were nOted: a.~ Claims ~for Reimbursement - Federal Aid Urban: "While reviewing a sample of claims for reimbursement submitted to the State, several errors were noted regarding allowable expenditures which were subsequently correCted by the state. 'All claims for reimburSement should be reviewed by the Business Manager prior to submission for payment for allowability of expenses~and mathematical accuracy. In addition, more training may be required for the Billing Clerk posit-ion regarding Participating. costs and allowable expenses." b. Claims for Reimbursement - Federal Bridge Replacement: "While reviewing a sample of claims for reimbursement, it was noted~that the final voucher for one project has 'not been submitted in a timely fashion. Compliance with cash'management requirements requires prompt submission of vouchers upon completion of a project. We recommend that all requests for reimbursement be submitted in a timely manner to ensure responsible cash managements" c. Agricultural Water Banking - Inventory: "The.costs associated with the water banked at the City's spreading facility are currently being expensed as they are incurred. Revenue generated from the sale of banked water is recorded as income as it is received. Consequently, the matching of revenues with related expenses is not occurring in the Enterprise Fund. The fund does not accurately reflect the cost of goods sold. The financial statements indicate current revenues generated .from the spreading facility'of $2.3 million, an increase from the prior year of $2 million. Expenses related to that activity are not specifiCally identified." "We recommend that the City establish an inventory. accoUnt to record the costs of the water banked at the spreading facility in accordance with the Accounting Principles Board Statement #22 and the Accounting Research Board Statement #43. Use of inventory accounting will result in a~more accurate measure of the results of the banking operations. Expenses related to spreading facility activity should be identified~as such." d. Internal Controls over'Cash - Recreation: "While reviewing internal controls over cash receipts and deposits, it was noted that controls over cash collections at the City swimming pools need enhancement. Currently there is no segregation.of duties between the collection and deposit functions. In addition, several clerical errors were noted in -the preparation of'the daily deposits." "Although the-constraints of limited personnel and timing of the bank deposit exist, controls over cash should be strengthened. The bank deposit should be reviewed for accuracy.by an individual other than the preparer of deposit." e. Status of Prior Year Recommendations: The independent auditor's report recommended that the City should capitalize all fixed assets of the Refuse Enterprise Fund. ',Recommendation not implemented. The City determined that it was not feasible to segregate Refuse Fund assets which are immaterial in amount." 14. As noted by the independent auditor's report, dated 6-30-92, the following discrepancies were noted: a. Claims for Reimbursement - Federal Bridge Replacement: "While reviewing a sample of claims for reimbursement, it was noted that indirect and fringe benefit costs associated with City Engineers' salaries and wages. applicable to the Gordon's Ferry Bridge Project are being included on the claim without proper approval of a cost allocation plan for indirect costs consistent with Circular A'$7." "We recommend that the reimbursement received by the City for unallowable costs be remitted to the grantor agency. An indirect cost plan consistent with circular A-87 should be developed and submitted to the City Council for approval of an indirect costs rate or the City should exclude these coSts from future claims for reimbursements." b. Community Improvement Fund -.Account Receivable: "While reviewing accounts receivable, it was noted that a receivable from Santa Fe Railway for the railroad's share of the "H" Street underpass project cost is 18 months past due.." "We recommend that the City implement routine procedures for collection of past due receivables within the Community Improvement Fund." c. Status of Prior Year Recommendations: The independent auditor's report recommended that the City should establish an inventory account to record the costs of water banked at the spreading facility in accordance with the Accounting~Principles Board Statement #22 and the Accounting Research Board Statement #43. Use of inventory accounting will result in a more accurate measure of the results of the banking operations. Expenses related to spreading facility activity should be identified as suCh. "Recommendations not implemented. The City determined that it was not feasible to inventory the costs of water banked at the spreading facility which are immaterial in amount. The City will maintain records to determine materi~lity of costs." 15. The City of Bakersfield has. an excellent Policy and Procedures Manual. The manual addressed procedures for accounts receivable, accounts, payable, cash receipts and deposits. It also included items concerning a collection system, depreciation schedule, and a Capitalization Plan. 16. The Travel and Reimbursement Policy is too liberal. The committee reviewed several individual claims and they appeared correct under the current travel policy. 17. The Purchase Order System was within the.guidelines for good internal control. The city uses computerized requisitioning procedures which are maintained in the requesting department's files. This computer system assigns not only the requisition number for the department but also a purchase order number. Both are accomplished in a sequential numbering system. Some purchases did not include a shipping document or receipt of material. 18. The City of Bakersfield's computer accounting system appears to be well organized and operates on a fund basis. CONCLUSIONS: 1. A few expenses have increased at a high percentage rate. The Consumer. Price Index (CPI) has been averaging 4-5% annually. 2. The City appears to be financially stable. 3. Several funds (special revenue, capital projects and enterprise) appear to'be financial risks. 4. The~City's internal control procedures impressed the members of this committee. 5. The City's financial reporting has receiVed awards for each of the three years reviewed. The committee feels this was attributed to the excellent policies and procedures implemented by the City. 6. The City of BakerSfield ranked very high among the Kern County cities visited by the Grand Jury during our tenure. 7. 'Deficiencies, noted by the independent auditor's reports, have been corrected or addressed as appropriate. RECOMMENDATIONS: 1. No action required. 2. The City of Bakersfield's quantity of liquidity is above the accepted norm. No action is necessary. 3. The debt to asset ratio is not high. No action is necessary~ 4. The City should maintain some vigilance in overseeing the Debt to Equity Ratio as it is very high. This is possible only through increase of revenue or decrease in .expenditures. 5. No action required. The General'G°vernment expenditures have decreased by 24.6%, which is a good internal control indicator. .6. No action required. The Public Safety expenditures have increased by only 13.4%. 7.. No action required. The Public Service's expenses decreased by 2.1% and is another-indication of the City's dedication towards controlling expenditures. 8. No action required. The Development and Conservation ~expenses increased by only 26.1%, Which.is slightly above the CPI index. 9. The City should maintain a watchful eye. on the State Park Fund since the total equity is just $2,514. 10. The R~development Fund appears to require'infusion of additional.capital since it currently has a negative balance of ($45,838). 11. Another area of concern is the EnterpriSe (Refuse) Fund which had a negative balance of ($317,798) as of year end, June 30, 1992. 12. Several deficiencies .were noted on the independent auditor's report dated 6-30-90. Among these were the Senior Citizens Refuse Refunds, Signature Policy - Public Works ROMC, Refuse Fund - Fixed Assets and Airpark Fund Grants. The City took appropriate action as indicated by the following responses: a. Senior Citizens Refuse RefundS: "It is our belief that the existing system provides adequate documentation and no better means of handling such a rebate program is currently available." b. Signature Policy - Public Works ROMC: "The procedure has been implemented." c.. Refuse Fund - Fixed Assets: "The $17,000 of assets being discussed is primarily office furniture and personal computers each item less than $2,0.00. The refuse service is intertwined with general corporation yard services and as such, office equipment is traded freely among City staff'members. The Finance Director has chosen to account for these items within the Fixed Assets of the City of Bakersfield as opposed to within the Enterprise Fund." 'This would be acceptable providing some type of internal control is maintained to indicate location of equipment. d. Airpark Fund Grants: "A Portion of the recommendation was acceptable to the Public Works Director and will be implemented." Reference some reimbursements not processed'in a timely manner: "All claims are currently up to date and special attention will be taken by City staff to process claims on a timely basis." 13'. Several deficiencies were noted on the independent auditor's report dated 6-30-91. Among these were the Claims for Reimbursement~ - Federal Aid Urban, Claims for Reimbursement - Federal Bridge Replacement, Agricultural Water Banking - Inventory, Internal Controls over CaSh - Recreation and Status of Prior Year Recommendations. Fund - Fixed Assets and Airpark ~FUnd Grants. The City took. appropriate action as indicated by the folloWing responses: a. Claims for Reimbursement - Federal Aid'Urban: "We~agree with ~the recommendation and will implement." b. Claims for Reimbursement - Federal Bridge Replacement: "We agree with the recommendation and will implement." / c. Agricultural ~ater Banking - Inventory: "Staff is currently researching the feasibility of implementing this recommendation. The comment was referred to the Water Board by the City Council for further review." d. Internal Controls over Cash - RecreatiOn: "The issue of cash control was originally dealt with bY the . internal auditor during the fiscal year and staff made procedural changes that strengthened the control of cash-received by recreation. Additional controls will be implemented during this year's summer Program. e. RefUse Fund - Fixed Assets: "Recommendation not implemented. The City determined that it was not feasible to segregate Refuse Fund assets which are immaterial in amount." 14. Several deficiencies were noted on the independent auditor's report dated 6-30-92. Among these were the Claims for Reimbursement - Federal Bridge Replacement, Community Improvement Fund - AccoUnt Receivable, and Status of Prior Year Recommendations: a. Claims for Reimbursement - Federal Bridge Replacement: "We agree with recommendation and we will implement." b. Community Improvement Fund - Accounts Receivable: "City staff of the Public Works Department and the Finance Department have discussed the problem and set clear lines of responsibility for delinquent.bills." This account receivable shoUld not have been overlooked for such an extended period of time. c. Agricultural Water Banking - Inventory: "Recommendations not implemented. The City determined that it was not feasible to inventory the costs of'water banked at the spreading facility which are immaterial'in amount. 'The city will' maintain records to determine materiality of Costs." If materiality of costs is proven to be material, the City should then implement procedures as recommended by the independent.auditor. !§. No aCtion necessary. ~Policy and Procedures Manual was excellent. 16. The City's Travel and Per Diem Policy and Procedures are too liberal. The committee addresses Travel and Per Diem issues under separate report. ~ 17. No action necessary. The Purchase Order System is very good. The procedures maximize all internal control efforts needed. 18. No action required. RECEIVED JUN 2 9 1993 · FINANCE DEPT. B A K E R S F I,E L D PUBLIC WORKS DEPARTMENT MEMORANDUM TO: ALAN TANDY, CITY MANAGER ~/ / FROM: ED W. SCHULZ, PUBLIC WORKS DIRECTOR BY: FRED L. KLOEPPER, ASSISTANT PUBLIC WORKS ~I~%/~, DATE: JUNE 28, 1993 SUBJECT: INQUIRY REGARDING MISSING GUTTER AT 3000 PARK WAY (Councilmember Patricia J. DeMond - Ward 2) Councilmember Patricia J. DeMond called on June 23rd relaying concern of a resident that his property frontage at 3000 Park Way has curb but lacks a concrete gutter. Could we do anything about this? Public Works staff made a quick survey of the area bounded by Oak Street, California Avenue, Oleander Avenue,.'and Chester Lane. This area includes Park Way. Within this area 13,.000-14,000 feet of gutterless curb is in place. Any project to add gutters at 3000 Park Way would logically expand to include neighboring properties and streets. At $6-$10 per foot or more we are talking about significant money. Especially since there are not sufficient funds to properly maintain important collector and arterial pavements. Re¢ommendcaion: Continue current practice of maintaining the asphalt gutters. (NOTE: The gutters along the 3000 block of Park-Way have recently had maintenance work performed and are in relatively good condition.) Dll FLK.mro WARD2-1. MEM MEMORANDUM DEP~TME~ OF WAT~ & S~ATION SANITATION DIVISI~ TO: ALL CITY DIVISIONS ~ / / CORPO~TIONY~D, ~/ FROM: GENE BOG~T INTERIM WATER & SANITATION ~NAGER BY:~ MIKE SIDES SANITATION SUPERINTENDENT SUBJECT: GATE FEES AT KERN COUNTY LANDFILLS; JULY 1, 1993 All City Divisions will be paying fees based on tonnage for all materials taken to County landfills for disposal after July 1, 1993. The issue of diverting waste from disposal facilities becomes even more critical now that fees will be charged at the landfill gate. Each Division is encouraged to review current practices and determine if materials currently going to landfill disposal could, with a little effort, be diverted to other uses. An example is all green wastes, provided trash and debris is excluded, can be taken to the City green waste ~site on South Mt. Vernon Avenue. ALL MATERIALS DIVERTED FROMCOUNTYLANDFILLS SAVES THE CITY $29.00 PER TON!! In the event landfill disposal is necessary, City staff should be directed to turn in all landfill weight tickets on a daily basis for final processing by the Sanitation Division; documentation must include the date, weight of load, vehicle number, employee name and Division. Only in this manner can tonnages be verified by department, and payment processed to the County. THE PAST PRACTICE OF CITY EMPLOYEES BRINGING LARGE ITEMS FROM HOME AND DUMPING INTOTHE ROLLOFF BINS IN THE YARD MUST STOP!! Keep in mind that the City is charged for the weight delivered to the landfill!! Also, no home trash is to be placed into packers parked in the yard as this also impacts tonnages as well. Your cooperation in these matters is necessary and appreciated. In the event you desire assistance in regard to diverting materials, please contact the Sanitation Division. PD-64-2759 ~ - MEMORANDUM . · June 28, 1993 ' ' "'~ ,,',: ALAN TANDY, City Manager ' TO 0 FROM STEVE-BRUMMER, Chief of Police '.':· . SUBJECT TEZ, EP~O[qE SURVEY -' '"...~'.:. We rece~tl~ completed a ~e~epho~e survey us~ag t~e ~o~at de~eloped b~ Ca~ ~" At t achment 64-275~ MEMORANDUM June 23, 1993 · $.E. BRUMMER, CHIEF OF POLICE · . LIEUTENANT A. E · BROWN, HEADQUARTERS FROM TELEPHONE SURVEY ON LEVEL OF POLICE SERVICES SUBJECT DUring April and May 1993, a public telephone survey of randomly selected Bakersfield residences in the 93305, 93306 and. 93309 zip code areas was conducted by 3 CSUB students participating in the Student Intern Program.. The respondents were asked a series of questions identical t© questions asked in a similar survey conducted in 1986. The purpose of the survey was to compare the responses with the previous survey, as well as from the different zip code areas, so as to measure the public's perception of the police department and the level of services provided by this agency. While comparing the 1993 results with those from 1986, it was noted that the percentage of various ethnic groups represented in the 1993 survey was more cloSely aligned with the actual population makeup of the city, than that in the 1986 survey. Although there was a more diverse sample group in the 1993 survey, the responses to the questions asked remained somewhat ·constant with just a few percentage points of change between the two surveys. For instance, in response~to how the citizens would rate the police department in responsibility to citizen calls for service, 67% of the respondents in 1993 rated the police department as satisfactory or very satisfactory, compared to 73% of the respondents in 1986. · Additionally, in 1993, 93% of the respondents rated the police department as fair or better in responsibility to citizen calls for service, Compared to 90% of the respondents in 1986. When asked to describe the present level of police service, 95% of the respondents in 1993 said the present level is about right~ or ought to be increased, compared to 98% of the respondents in 1986. In comparing the responses from the various, zip codes selected, seVeral differences were noted. Most notable was the racial makeup of the areas. The 93305 zip code area is comprised ~mainly of minority groups, whereas the 93306 and 93309 zip code areas are ~inhabited predominantly by white families. The median age and income was highest in the 93309 zip code area and lowest in the 93305 zip code area. Even with these differences, the responses to questions asked were quite Similar, with the'exception of "How would you rate the responsibilities of the Bakersfield Police Department to citizen calls for service?" Those respondents in the 99309 zip code area rated the police department as either satisfactory or very -satisfactory 85% of the time, Whereas in the 93305 zip code area, the police department received a satisfactory.or very satisfactory rating only 36% of the time. The respondents in the 93305 zip code area indicated the .reason for this rating was that the response times by the police department to their, calls for service were slow. In examining the other questions asked, the responses by the citizens in the different areas were similar. When asked to describe the present level of police service, 99% of the respondents in the 93309 zip code area, 87% of the respondents in the 93306 zip code area, and 97% of the respondents in the 93305 zip code area felt police service levels were about right or ought to' be increased. Although seven years have passed since the last survey of~this type was conducted, the perceptions held by the public of the Bakersfield Police Department have remained constant. As~.~a-Whole, .~he-citiZens ~believe the level of service provided is adequate and3 %the Police response to calls for service is acceptable. See the enclosures for additional information. Enclosures AEB:dpm ~ RESULTS OF BAKERSFIELD POLICE DEPARTMENT .1993 TELEPHONE SURVEY * Number of Respondents = 258 1. Are you a resident of Bakersfield? Yes No 2. Have you ever been a victim of'a crime in the City of Bakersfield? Yes No 40% 60% 3. Have you ever requested or observed police service in this city? Yes No 52% 48% PROFILE ITEMS: A. Median Family Income $ 34,500 B. Median Age ' 39.6 years C. Gender Male Female 48% 52% D. Race or Ethnicity Black 11% Hispanic 17% Asian 6% White 60% .American Native .3% Other 5% E. Years liVed in Bakersfield 19 years 4. Based on your observations and experiences, how would you rate the responsibilities of the Bakersfield ·Police Department to citizen calls for service? Very Satisfactory 19% Satisfactory 48% Fair 26% Unsatisfactory 4% 5. Considering community needs, which of the following best describes the present level of police service? ,Police provide too many services 4% The present level is about right 60% Police services ought to be increased 35% 6. Due to the growth of our community, the police have experienced an increase in calls for service. To cope with thiS, which of the following would you endorse? Cut out as many services as necessary so that taxes will not go.up 11% Increase taxes, as necessary to maintain present levels of service 33% ..R~ise taxes as necessary to increase. police services above present levels 28% No opinion 27% ** Note totals not equaling 100% are due to respondents refusal to answer questions. RESULTS OF BAKERSFIELD POLICE DEPARTMENT 1993 TELEPHONE SURVEY 1986 VS. 1993 COMPARISON * Number of Respondents = 226 (1986) vs. 258 (1993) 1. Are you a resident of Bakersfield? Yes No 1986 100% 0% 1993 98% 2% 2. Have you ever bee~ a'victim of a crime in the City of Bakersfield? Yes No 1986 58% 42% · 1993 40% 60% 3. Have you ever requested'or observed police service in this city? Yes · No 1986 69% 31% 1993 '52% 48% PROFILE ITEMS: A. Median Family Income 1986 $28,500 1993 $34,500 B. Median Age 1986 44 years 1993 39 years C. Gender Male Female 1986 42% 58% 1993 48% 52% D, Race.or Ethnicity 1986 1993 Black 4.4% 11% Hispanic 8.4% 17% ASian 1.8% 6% White 82.7% 60% American Native 1.3% .3% Other 1.3% 5% 1 E. Years lived in Bakersfield 1986 14 years 1993 19 years 4. Based on your observations and experiences, how would you rate the responsibilities of the Bakersfield Police Department to citizen calls for service? 1986 1993 Very Satisfactory 29% 19% Satisfactory 44% 48% Fair 17% 26% Unsatisfactory 9% 4% 5. Considering community needs, which of the following best describes the present level of police service? 1986 1993 · PoliCe provide too many services 1% 4% The present level is about right 48% 60% Police services ought to be increased 50% 35% 6. Due to the growth of our community, the police have experienced an increase in calls for service. To cope with this, which of the following would you endorse? 1986 1993 Cut out as many services as necessary so that taxes will not go up 11% 11% Increase taxes as necessary to maintain present levels of service 39% 33% Raise taxes as necessary to increase police services above present levels 44% 28% No opinion 6% 27% ** Note totals not equaling 100% are due to respondents refusal to answer questions. RESULTS OF -BAKERSFIELD POLICE DEPARTMENT 1993 TELEPHONE SURVEY BY AREA CODES * Number of Respondents 258 1. Are you a resident of Bakersfield? AREA CODE Yes No 93309 100% 0% 93306 100% 0% 93305 92% 8% 2.. Have you ever be~n a'victim of.a crime in the~ City of Bakersfield? AREA CODE Yes No 93309 39% 61% 93306 18% 82% 93305. 59% 41% 3. Have you ever requested or observed police service in this city? AREA.CODE Yes No 93309 56% 44% 93306 37% 63% 93305 59%. 41% PROFILE ITEMS: A. Median Family Income AREA CODE 93309 $44,000 93306 $35,000 93305 $25,000 B. Median Age AREA CODE 93309 44 years 93306 40 years 93305 34 years C. Gender AREA CODE Male Female 93309 34% 66% 93306 51% 49% 93305 38% 62% 1 D. Race or Ethnicity AREA CODE 93309 93306 93305 Black 3% 4% 27% Hispanic 9% . 13% 31% Asian ~. 2%. 4% 13% White 81% 72% 24% American Native 0% 1% 0% Other 5% 5% 5% Eo Years~li~ed in Bakersfield AREA coDE 93309 22 years 93306 21 years 93305 14 years 4. Based on your observations and experiences, how Would you rate the responsibilities of the Bakersfield Police· Department to citizen calls for service? AREA CODE 93309 93306 93305 Very Satisfactory 30% 15% 8% Satisfactory 55% 62% 28% Fair 13% 9% 58% Unsatisfactory 2% 4% 6% 5. Considering community needs, which of the following best describes the present level of police service? AREACODE 93309 93306 93305 Police provide too many. services 1% 12% 3% The present level is about right 57% 70% 55% Police services ought to be increased 42% 17% 42%· 6. Due to the growth of our community, the police have experienced an increase in calls for'service. To cope with this, which of the following would you endorse? AREA CODE' 93309 93306 93305 Cut out as many services as necessary so that taxes will not go up 7% 22% 7% Increase taxes, as necessary to maintain present leve~s of service 39% 19% 39% Raise taxes as neceSsary to increase police services above present level's 30% 19% 34% No opinion 24% 38% 20% ** Note totals not equaling 100% are due to respondents refusal to answer questions. 'lrLD K I-:RN RIVER ' STATE~4 :~ ~ REC. ARE/ th S ! ~ i 5 ~ Mt. Adelaide (ratzme 8 I I~ 9S. R3OE. ~ale 27 i~IRPARK 11 '.er Rd. , ,:~... l~ 7t0 : 1.30fi. R.28E Bakersfield GREENFIELD :, I " OLD RIVER Rd.' :~ ' DiGio. Rd. Weedpatch 1.31S.~.26E. , ' ; ,ds~ Rd ::9 ~ Bear Mountain I .... :30 I '" ~' a~°re 5 4 j ' Kenmar Ln. ;J'~';~'d""~" :: I ::~ l0 ',? ;rARVIN GOLF Jl 12 I Herring :. '.." ~',"~ ~ ~ ~ ' ~ ~:: hoad eale Rd. ~ q .~ nche Mr. Jmes Rhoades Auditor-Controller Kern County A~inistrative Center 1115 Truxtun Avenue Bakersfield, CA 93301 Re: CDDA Dispute Notice/Protest - . Invoice for Property Tax A~inistrative Costs Dear Mr. Rhoades: Delivered concurrently with this letter is the City's check for $4,796.49. This check represents the Central District DeveloPment Agency's (CDDA) final pa~ent for the County's property tax a~inistrative cost. This letter will serve to preserve the CDDA's dispute and protest of the County's withholding of the property tax a~inistra- tive cost from the property tax revenue distributed to the CDDA for 1992-1993. This. letter will further serve as ~the CDDA Dispute Notice to the invoice from Kern County dated Dece~er 21, 1992. Without limiting other reasons for invalidation, the withholding is invalid and of no force and effect because it is · unconstitutional and the County's standards for property tax a~inistrative cost charges are_vague, unclear and arbitrary.. AT/meg E~~i~t~e~t{ t ~e/e,opment Agency ~sc?\A -Shaw\~de$. Ltr Enclosure - Check cc: Central District Development Agency Allen Shaw, Deputy City Attorney Jake Wager, Economic Development Director Gregory Klimko, Finance Director 1501 TRUXTUN AVENUE · BAKERSFIELD, CALIFORNIA 93301 · (805) 326-3767 City of Bakersfield TRANSMITrAL SLIP Dc:te.....~..i_~..~.~. ...................... ~o .............. ~.~.u..~t_~..C~....~a~ ...... i ....................... ~o~._~~..~...~ ......... ~~.t..~m~ .... For Your:~ ~ SignOture ~ A~ion ~ Information ~ File Pl~se:~ ~ Return ~ See Me ~ Follow Up ~ Prepore Answer Copy to: ................................................................................................. Memo: ............................................................................................... ................. ~.._.~r~....m_..m.m._~ ................ ....... ~....~.m~....~...c~.~.o_~m..e.em._~.~.. ....................... ~......?~z..-~-s.~u.....~m.}u.~ ............ .......................... ~e.~.}h~...~[C. ......................... . ............ ....... .~_....~.gm[h~...~g~....~.~...o_~ .......... .......................... ~gt~.~.t.~....~m....~S .................................. . ....................... ............. MEMORANDUM June 23, 1993 TO: GENE BOG~WATER & SANITATION MANAGER FROM: FLORN CORE, ASSISTANT WATER RESOURCES DIRECTOR SUBJECT: VEHICLE ACCESS TO CARRIER CANAL This memorandum is in response to a letter received from Carolyn Belli, dated May 25, 1993 addressed to Councilmember Pat Smith. The City is the majority owner of the fight- of-way and easements for the Carrier Canal. The canal has many landowners and utility operators that are adjacent to it and there are many others, including oil operators that use the canal roads as access to their properties. The use of the canal road by these landowners consolidates the access to minimize disturbance through the natural areas of the fiver. Only authorized vehicle traffic is allowed on the canal roads. The gates at Manor St. are chained and locked with several locks of those who are allowed access. Each gated entrance is posted with "No Trespassing" or "Stay Out Stay Alive" signs. Occasionally, the locks are vandalized in various ways, such as bolt cutters, pry bars and striking the chain and locks with hammers are rocks with which vehicle entry may be gained. The City has regular canal patrols that access through the Manor St. gates and who will repair, replace or report the occurrences of vandalism to effect repairs. The City attempts to keep the gates closed at all times. If an authorized lock is opened and the gate is left open, then the offender is locked around, forcing them to ask for access from the City, thereby letting them know to keep the gate closed and locked down. Vehicle access from the easterly portions of the canal are not from the Shell Oil Co. properties as alluded to in the letter, as Shell has installed and maintains a fencing barrier between the western edge of their property and the canal road. Shell also has a gate and lOcking system on their access from China Grade Loop and if a vehicle were to trespass on the Shell property, it could not get through to the canal road. Vehicle access to the canal road is coming from two points. The equestrian trail and by trespassing through Chevron USA properties, both of which lie immediately north of the Shell property. Although the equestrian trail has barriers along the way, a vehicle can drive from China Grade Loop to the canal road, also to note that portion of the canal road is also used for equestrian purposes. The Chevron property has vehicular access from China Grade Loop, however the single entrance road branches into many other roads that through a circuitous route, find their way to the river and/or the canal road. CARRIER CANAL ACCESS Pg. 2 The City is moving to further control the unauthorized vehicular access. We have installed two vertical pipes, spaced with an opening of 4 feet, on the north side of the equestrian bridge over the Carrier canal (see photographs). The pipes are three feet out of the ground and placed to allow safe equestrian passage. The City is investigating the installation of a pipe barrier, similar to the vertical pipes at the canal bridge, on the canal road just below the point of the equestrian trail entering the canal roadway. The barrier would also include a gate for authorized vehicle passage. We have contacted Chevron and explained our concern over the open gates and lack of signage at the China Grade Loop entrance. Mr. Bob Dimitroff of Chevron assured us that they will remind their field crews of the importance to close and lock down the gate. At the City's urging, Chevron has agreed to post "No Trespassing" signs at that gate and at other areas of their property. In the near future, there will be more activity in the area. The new bike path easterly extension is to be aligned along the Carrier Canal. The bike path extension is to start at Manor St., follow the south bank of the Carrier, then cross the canal at a point near the existing equestrian bridge, traverse the north bank and again cross the canal just north of the equestrian trail exit from the canal roadpad. Pavement and fencing will distinguish the bike path. The bike and equestrian paths will cross each other near the bridge in order to separate the two activities along the canal. Appropriate passable barriers will be used to aid in minimizing disturbances between the activities at that juncture. 12" diameter vertical pipe barrier 12" diameter vertical pipe barrier @ equestrian bridge 6/93 @ equestrian bridge 6/93 equestrian trail entrance to Carrier Canal 6/93 25 May 1995 Pat Smith Bakersfield City Councilwoman Bakersfield City Hall 1501 Truxtun Avenue Bakersfield, CA 93301 Dear Pat, .. My husband and I regularly ride our horses in the landlocked area between Manor Drive and the carrier canal to the east of there. There has always been some foot traffic and · occasionally bicyclists will traverse the face of the bluff and ride the trails below; The area is posted by the City of Bakersfield as ~no motorized vehicles 'allowed in the floodplain~ however there has been an increasing number of vehicles that have somehow gotten into the restricted area, either through the city gate at Manor Drive or through the Shell Oil Property at the east end to ride up and down the carrier canal .road or to park and picnic or walk across the equestrian bridge to the river area. We were most disturbed this past weekend to see two vehicles on the north side of the carrier canal within the landlocked habitat area. One, a white ford van with the license number 2KZD808 was parked at the edge of the canal at the diverting dam, a narroTM area that must be used by all equestrians riding east. The other vehicle, an older yellow vehicle whose license number we couldn't read had driven down the main equestrian path and parked, totally blocking passage by horse. The passengers of this vehicle were down beside the river, cooking some food. As we rode along the carrier canal to the eastern part of this landlocked property, around sunset, we saw the white van 'first drive down one path and then another, presumably trying to find an alternate way out from the way they had entered this restricted area. The entire area is presently a high fire danger area due to the growth from the spring rains and the subsequent lack of water causing the growth to die and become extremely dry. We are very concerned that illegal vehicle traffic in this beautiful natural habitat area, full of wildlife will leave it vulnerable to fire and increase the possibility of accident between vehicle and horse. On our return to the stables, in the area of the equestrian bridge we saw fu'st the white van drive over the equestrian bridge and east toward Shell's property (see enclosed photograph). Then the older yellow car also crossed the equestrian bridge and disappeared in the same direction. Both vehicles had difficulty driving over the pipe that was designed to keep vehicle traffic from traversing the bridge and it took several trys with both vehicles before page 2 they succeeded in crossing. We were amazed that anybody would even 'try to cross the bridge because it was not constructed for vehicle weight, it is currently dropped from its original position and could potentially collapse under the weight of a vehicle. Is there anything that can be done to encourage compliance of the city posting of the area to keep vehicles' out, such as: 1) that Shell Oil Company be.asked to close off their property to vehicle traffic to alleviate the problems of vehicular traffic in a posted, restricted area, 2) that the City of Bakersfield patrol this area on the weekends, issuing citations to those citizens that ignore that posting, 3) that the City of Bakersfield keep their gates locked thus preventing traffic from entering from Manor Drive, as we have wimessed in the past, 4) that both Shell Oil Company and the City of Bakersfield make their employees aware of this posting and urge them not to ignore it as I suspect some of the recreational traffic is a result of employee access, and 5) that the city clearly post the area on both sides of the canal. This is such a unique, natural and special area for the residents of Bakersfield that it would be a tragedy if every effort were not made to protect it and it were destroyed by carelessness and not available in its present condition for the future. Thank you for your consideration. Please let me know if there is anything I can do to help. Sincerely, 5025 Panorama Drive Bakersfield,. CA 93306 cc:Pat DeMond ' Association of Cities Inc. ~~ ~ .... ..~..~ oe~o MEETING KERN COUNTY ASSOCIATION OF CITIES THURSDAY, JULY 29, ~993 PLACE: W~co Valley Rose ~lf Course s~E~ 30] N. ~nard (See Attached Map) ................... wasco, ~CA HOST : City of Wasco w~sco COCKTAILS: 6:30 P.M. (No Host) DINNER : Buffet Roast Pr~ Rib, ~n Chicken, Grin Sal~, Medley V~etables Parsley R~ Potatoes, Roii, ~ver~e & Dessert $]5.00 Per Person PROGRAM: Will be announced AGENDA ITEMS: ]. Welcoming Remarks & Introduction 2. Approval of Minutes - May 27, ]993 3. Fbr The Good Of The Order 4. Adjournment BY WEDNESDAY~. JULY 2]~ ]993 C~TIr MANAGgR., JUN 95 '~ ° W~sco ¥~Uey Rose Gel~ Course WASCO VALLEY ROSE GOLF COURSE 301 N. Leonard Av. _ ~ldioh.wav 99 ..................................... -~-~ From Highway 99, use Wasco/Paso Robles Highway 46 exit. Proceed west on Highway 46 approximately 9 miles to Leonard Avenue. Golf course is on the northwest corner of the intersection. Interstate 5 From Interstate 5, use Wasco/Paso Robles Highway 46 exit. Proceed east approximately 15 miles. You will be able to see the golf course and clubhouse on the left side. Kern 'County Association of Cities Meeting ~May 27, 1993' 7:00 P.M. A regular Kern County Association of Cities meeting was held on May 27, 1993. The City of Tehachapi hosted the meeting at the Senior Citizens .~enter. President McLaughlin opened the meeting. CoUncilman · Prout of the City of Shafter led the flag salute. Planning Commissioner Lile Morris of the City of Tehachapi ~offered the invocation, A moment of silence was held in memory of former City Manager Larry Cook. Dinner was served. Mayor LaVonne Booth introduced the entertainment. "The Pals Band". The entertainment played western music.' Mayor Booth introduced the City!s Councilm~n, planning Commissioners and city staff. Thanked the Lions Club for preparing the dinner. ~- Agenda Items There was a motion and a 2nd to approve the minutes of the March 25, 1993 meeting. Motion carried. The new City Manager for~ the City of Taft was introduced. President - Election Mayor Booth nominated Richard Moser~ from California City for President. There was a second. Hearing no'further nominations, the nominations were closed. Richard MOser was elected as President. Vice President - Election Richard Moser from California City nominated Paul .... Ackermann ~f~6~ the City -~f Taft for Vic~-PreSiden~. 'There was a second. Hearing no further nominations the nominations were closed. Mr. Ackermann was elected Vice President. Present: Arvin -1; Bakersfield -1; California City-3; Delano-0; Maricopa-0; McFarland-0; Ridgecrest-3; Shafter-7; Taft-3; Tehachapi-18; Wasco-6; and KCOG-2. The next meeting is scheduled for July in WasCo. There the new president and vice president will take office. There was a motion and a 2nd to adjourn.- The meeting adjourned at'8:30 P.M, 5-27mel Mel McLaughlin, President