HomeMy WebLinkAbout09/02/94
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B A K E R 5 F I E L D
MEMORANDUM
September 2, 1994
TO: HONORABLE MAYOR AND CITY COUNC¡~~
FROM: ALAN TANDY, CITY MANAGER
SUBJECT: GENERAL INFORMATION
1. Staff had a meeti ng with HUD thi s week. They are consoli dat i ng grant
submissions for several different programs. A memo on th is subj ect is
enclosed.
2. Enclosed is a memo outlining the process to form the Development/Permit
Streamlining Task Force. Invitation letters to participate on the Task
Force were mailed this week to various groups. The first meeting of the
Task Force is scheduled for September 22nd or 23rd.
3. You have all been invited to participate in the City's Annual Safety Awards
Luncheon and Wellness Faire to be held September 9th. An informational
memo is enclosed.
4. Enclosed, for your information, is a memo from John Stinson regarding the
City's first step in compliance with Rule 9001 (Commute Based Trip
Reduction).
5. A memo containing miscellaneous information related to the Fire Department
is enc 1 osed. Included is an update on the educational requi rements for
promotions, information on SB 1082 (hazardous materials regulation),
Station No.2 and old Truck No.1.
6. A Councilmember requested a transcript of the Public Statement made by Gene
Tackett at the August 24, 1994, Council Meeting. It is enclosed.
7. A copy of the letter we received from CalTrans confirming that the Highway
99 project will proceed is enclosed.
8. A response to a Council Referral is enclosed regarding traffic control at
Verdugo and Hageman.
9. We have received notification that SB 845 (which would have significantly
reduced Enterprise Zone business incentives) was killed in the Assembly
Revenue and Taxation Committee.
10. The Convention Center has a tentative hold on September 16th for "Guys and
Dolls.1I A 1 though we have not received a depos i t yet, it looks very
promising!
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HONORABLE MAYOR AND CITY COUNCIL
September 2, 1994
Page -2-
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11. We hope to schedule action on computer hardware and software selection
before you within a month. This is for replacement of our "PRIME" which is
no longer manufactured. Selection has taken a long time and has been
careful 1 y done to assure we are buyi ng hardware and software tested in
other cities and satisfactory to our needs.
12. We are attempting to work wi th the property owner on Ca 11 oway #5 to
resurrect that annexation. It was recently killed at LAFCO.
13. The eighth floor of the Hotel was poured this week. It is looking much
like a construction site now - we plan to tour you at a workshop within the
next few months.
14. We hear rumors that McAllister Ranch will not be developing as soon as was
projected. Perhaps real economics help out when the County makes
unrealistic land use decisions.
15. I wi 11 be out the week of September 12-23, partially at the lCMA Annual
Conference in Chi cago, and two vacati on days. John St i nson wi 11 be in
charge.
16. An update is enclosed on the time schedule for privatizing landscape
districts.
AT.alb
Enclosures
cc: Department Heads
City Clerk
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MEMORANDUM to
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25 AuguSt 1994 -Ç Œ
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TO: Jake Wager '-Iõ\>R 'ß / z",\
Economic Development Director f ~. w / ~ t> )
FR: George Gonzales ~
çommunity Development Coordinator~
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RJ,!},::, Status on Consolidated Plan for City of'.)3akersfield
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RUD's consolidated planning requirements are underway. After a competitive procurement,
we have executed a contract with Cotton/BelandlAssociates (CBA) for technical assistance in
preparing the referenced document which is due to HUD by May 15, 1995. The amount of
the contract was for $19,950.
As pan of CBA' s scope of services, they are required to develop a public involvement
strategy for the Consolidated Plan. It is due at the end of next week. We will provide Mr.
Tandy a copy of the draft public involvement plan on or about September 2 for his review.
We intend to kick-off the strategic planning process for the Consolidated Plan on September
15 (Thursday) at the Convention Center (Grape Room). On this day we intend to have two
public meetings (1:30 P.M. and 6:30 P.M.) in order to provide residents the opportunity to
attend in the afternoon or evening (the meetings are identical). In addition, at 3:30 P.M. we
will have our annual non-profit technical assistance workshop for providers who wish to
apply for FY 95-96 CDBG/HOME/ESG assistance. These events are typically held in
September.
CBA will be assisting staff in marketing the upcoming meetings. We anticipate using PSA's,
flyers, direct correspondence, and non-display ads (newspapers). CBA's public involvement
plan will contain more detailed infonnation on their recommended citizen participation
strategy for the Consolidated Plan. We envision additional neighborhood meetings as well as
a Consolidated Plan Citizen Advisory Committee by October.
The highlights of CBA's draft public involvement plan will be shared with residents at the
September 15 meeting. The HUD regulations require that citizens have the opportunity to
comment on the citizen participation strategy before implementing the consolidating planning
process.
Please let me know if you have any questions concerning this matter.
FILE:TANDYCPP.VZ
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B A K E R S F I E L D
MEMORANDUM
August 29, 1994
TO: ALAN TANDY, CI~GER
FROM: JOHN W. STINSO , A SISTANT CITY MANAGER
SUBJECT: DEVELOPMENT/PERMIT STREAMLINING TASK FORCE
Please find attached a draft copy of the letter inviting participation in the
Development/Permit Streamlining Task Force. These invitations will be sent out
today to the following groups:
American Society of Civil Engineers
American Institute of Architects
Bakersfield Board of Realtors - Commercial Real Estate
Building Industry Association
Downtown Business and Property Owners Assoc.
Greater Bakersfield Chamber of Commerce
Hispanic Chamber of Commerce
Kern Economic Development Corporation
Sierra Club
Southeast Bakersfield Incentive Area Community Advisory Council
As the letter indicates I hope to have each group designate a representative by
September 12th. I would like to conduct the first meeting September 22nd or
23rd, with weekly meetings thereafter, in order to meet the time line to present
recommendations to the City Council in December. I am also soliciting
representatives from various departments to assist with this effort.
Please let me know if you have any suggestions or concerns reo the letter or
proposed time-line.
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Dear
Individuals in the development community periodically express frustration about the
processes that are used to regulate development. While the City of Bakersfield has
taken many steps to streamline and coordinate the permit process, there is always room
for improvement. With that in mind, we are looking for input from those involved and
impacted by the development process for ways to streamline to make permitting more
efficient and responsive for those involved.
We are proposing the formation of a task force composed of a broad range of people
who have an interest in development to provide ideas and feedback in a constructive
manner.
The objective of this task force is to identify ways to streamline the permit process,
simplify regulations, and reduce costs for the permittee without compromising the
purpose of the regulations. Further, it is hoped that those involved in the process will
develop a greater understanding of the demands, restrictions, and requirements that all
parties experience throughout the development process.
The task force will review and discuss a number of areas for streamlining such as,
annexations, subdivisions, zone changes, building permits, and site plan review for
example. The task force will be making its recommendations to the staff and City
Council for implementation.
The proposed time-line for this effort is to appoint the membership by mid-September,
have the initial meeting September 22nd or 23rd, meet weekly to have recommendations
developed by December 1, and to have some resolution of the recommendations by the
end of January, 1995.
Because of your involvement in the development process we are requesting your
participation in this effort. We would like you to select a person who would represent
your organization on the committee. Please notify Assistant City Manager, John W.
Stinson at 326-3751 if you are interested in being part of the task force, by September
12th. We encourage your involvement and look forward to working with you.
Sincerely,
Alan Tandy
City Manager
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B A K E R S F I E L D
MEMORANDUM
August 29, 1994
To: John W. Stinson, Assistant city Manager
From: Scott Manzer~sk Manager
Subject: Wellness Faire
On September 9, 1994 a Wellness Faire will be held in conjunction
with the Annual Safety Awards Luncheon.
The following vendors will be participating in the Wellness Faire:
W. B. Christiansen, M.D. Inc. Mini Physicals
I' Memorial Urgent Care Center Diabetic Screening
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California Physical Medicine Fat Content Analysis
Back Care
Central Cardiology Cholesterol Testing
Fritch Eye Care Center Eye Exam
Eugene Couture Ph. D. Stress Reduction
Hall Ambulance Service Ambulance Demo
Truxtun Radiology Medical Group Information on Mammograms
California Care Nutrition
P.S.I. Employee Assistance Program
Please pass this information on to each of the Councilmembers.
Each are invited to attend the Faire and the Luncheon on Friday
September 9th from 11:00 to 1:00.
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B A K E R 5 F I E L D
MEMORANDUM
August 31, 1994
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TO: ALAN TANDY, CITY MANAGER R (
FROM: JOHN W. STINSO~STANT CITY MANAGER
SUBJECT: WORK SITE REGISTRATION - RULE 9001
Attached for your information are work site registration forms for the City of
Bakersfield which were submitted to the San Joaquin Unified Air Pollution Control
District pursuant to Rule 9001 (Commute Based Trip Reduction). This is the first
step in our compliance with the rule. As you can see the City has two locations
which are subject to the rule. They are 1501 Truxtun (City Hall) and 4101
Truxtun (Corporation Yard). Each location includes sites which are within one
mile and not separated by transportation barriers. Therefore, the 1501 Truxtun
location includes the main City Hall building, the south wing, Police Building,
Development Services Building, Fire Station #1, the Convention Center and the
Economic and Community Development Offices. The 4101 Truxtun location includes
only that site. As you can see from the number of employees (includes both
permanent and temporary employees) the rule does not apply to many of our more
distant locations. There were also exemptions for certain public safety
personnel.
As we discussed, Barbara Lewy, Human Resources Analyst has been designated as
Employee Transportation Coordinator, and I am designated as the Employer Program
Manager. We will providing employees information regarding the requirements of
Rule 9001 through the employee newsletter and as part of our upcoming ridesharing
promotion. We have requested to conduct our survey in the Fall of 1995 in order
to have the benefit of experience from those performing their surveys during the
first two periods. Based on the recent meeting I attended on the rule it is
apparent that there continue to be modifications and interpretations of how the
rule is to be administered and enforced by the District.
Please let me know if you have any questions regarding this information.
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; WORK SITE REGISTRATION FORM
RULE 9001 (COMMUTE BASED TRIP REDUCTION)
1. Company/Employer Name: City of Bakersfield
2. Work Site Location (No P.O. Box)
4101 Truxtun Avenue, Bakersfield, CA 93301
Street City State 9 Digit Zip Code
3. Number of employees reporting or assigned to the work site: 298
If this number if less than 100, the Rule does not apply to this work site. List a contact person in Section 6, rather than
an Employer Program Manager. Do not complete Sections 4,5,7 and 8.
4. Number of employees who start work between 6 a.m. and 10 a.m. at the work site: 244
If this number is less than 40, this work site is exempt from all Rule requirements. List a contact person in Section 6,
rather than an Employer Program Manager. Do not complete Sections 5,7 and 8.
5. Employee Transportation Coordinator: 6. Employer Program Manager:
Barbara Lewy John W. Stinson
Name Name
Human Resources Analyst Assistant City Manager
Title Title
(805) 326-3015 ( 805) 326-3751
(Area Code) Phone Number (Area Code) Phone Number
Mailing Address: (If different from above.) Mailing Address:(1f different from above.)
Street Street
City State 9 digit zip code City State 9 Digit Zip Code
7. How were employees notified about the Rule? ...LNewsletter _Posted Notices
_Memoranda _Other:
8. When would you like to conduct your first _Spring 1995 _Summer 1995
annual survey? ~Fall 1995
9. Certification: (Must be completed by the Employer Program Manager listed in Section 6) I certify
i that the information pr 'ded on this form is accurate to the best of my knowledge.
Signature: ø ~V ~S¡ 7
Date
San Joaquin Valley Unified Air Pollution Control District
Central Regional Office.1999 Tuolumne St., Suite 200.Fresno CA 93721.(209)497-1075).FAX (209)233-0140
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I ¡ WORK SITE REGISTRATION FORM
RULE 9001 (CbMMUTE BASED TRIP REDUCTION)
1. Company/Employer Name: City of Bakersfield
2. Work Site Location (No P.O. Box)
1501 Truxtun Avenue, Bakersfield, CA 93301
I J Street City State 9 Digit Zip Code
3, Number of employees reporting or assigned to the work site: 514
If this number if less than 1 00, the Rule does not apply to this work site. List a contact person in Section 6, rather than
an Employer Program Manager. Do not complete Sections 4,5,7 and 8.
4. Number of employees who start work between 6 a.m. and 10 a.m. at the work site: 441
If this number is less than 40, this work site is exempt from all Rule requirements. List a contact person in Section 6,
rather than an Employer Program Manager. Do not complete Sections 5,7 and 8.
5. Employee Transportation Coordinator: 6. Employer Program Manager:
Barbara Lewy John W. Stinson
Name Name
Human Resources Analyst Assistant City Manager
Title Title
(805) 326-3015 (805) 326-3751
(Area Code) Phone Number (Area Code) Phone Number
Mailing Address: (If different from above.) Mailing Address:(lf different from above.)
Street Street
City State 9 digit zip code City State 9 Digit Zip Code
7.' How were employees notified about the Rule? .1L.Newsletter _Posted Notices
_Memoranda _Other:
8. When would you like to conduct your first _Spring 1995 _Summer 1995
annual survey? 2L..Fall 1995
9. Certification: (Must be completed by the Employer Program Manager listed iri Section 6) I certify
1 that the information pr 'ded on this form ;s accurate to the best of my knowledge.
I S.
I Ignature:
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San Joaquin Valley Unified Air Pollution Control District
Central Regional Office.1999 Tuolumne St., Suite 200.Fresno CA 93721.(209)497-1075).FAX (209)233-0140
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MEMORANDUM
"WE CARE"
TO: Alan Tandy, City Manager
FROM: M. R. Kelly, Fire Chief~
DATE: August 24, 1994
SUBJECT: General Information
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At the Civil Service meeting on Monday, August 8th, the Fire Civil
Service Commission approved in concept the educational requirements
for promotion. I will continue to work on refining the areas of
acceptable majors, acceptable class work, and availability of time
off to attend classes.
We have received additional information regarding 5B1082 which
deals with the concept of a Unified Protection Agency to address
all facets of hazardous materials regulation. The most recent
interpretation of this Senate Bill has changed what we were
previously led to believe.
Currently, the State charges a surcharge for only certain types of
regulated businesses. It appears with implementation of this new
program that the State will charge a surcharge to all regulated
businesses. The local agencies will still be allowed to charge a
fee for the administration of their program, but there will be a
State surcharge attached in addition to the local fees.
One of the most significant cost saving aspects of SB1082 dealt
with the surcharges imposed for above-ground storage tanks. This
surcharge can run as much as $30,000 a year. We were led to
believe that this surcharge would be adjusted and the local
agencies would provide the service at a much lower cost. We have
been advised that these above-ground tank State surcharge fees have
been excluded from the unified program fees. Currently, these
surcharges are committed to a 7.5 million dollar State clean-up
fund and must remain in effect until amended by additional
legislation. I have discussed this situation with Hazardous
Materials Coordinator Ralph Huey, and he has assured me that by
assuming responsibility for all phases of hazardous material
regulations within the city, even with a new State surcharge to all
regulated businesses, there will be an overall fee reduction to
local businesses. However, the few facilities with large above-
ground storage tanks will still be paying a separate State
surcharge .\~~=='>C;:";?;¡:~~~"~r;' .~= "','~" .,
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,f,UG 2 6 1994
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Page 2
August 24, 1994
General Information
Chief Pacheco and myself met with Warren Minner Architects on
Monday, August 22nd at Station No. 2 and reviewed the seismic
retrofit plans as they currently exist. A few minor changes ,in the
plans will be incorporated before the plans are forwarded to the'
office of the State Architect for review. Mr. Minner indicated
this process of revising the plans should not take very long.
I have attached a copy of a memo from Joe Lozano from the
Corporation Yard discussing old Truck 1. It appears as though a
reasonable effort has been made to advertise this vehicle as being
surplus, and as of this date-there have been no serious inquiries.
The gentleman that had contacted Joe Lozano about possibly
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purchasing the truck to be used in a movie studio has since called
! Joe and indicted he found one in a little better shape for about
$15,000. Engineer Dietz and myself would be glad to meet with the
Budget and Finance Committee to discuss this matter.
s:\Kelly\General. Inf
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/ MEMORANDUM
August 25, 1994
TO: HONORABLE MAYOR AND COUNCILMEMBERS ^ '1- ;,¡
... /'\ ", I 1Ef1(tT)
FROM: FAM MCCARTHY. ASSISTANT CITY CLERU I i\iL , Uu
SUBJECT: TRANSCRIPT OF A PORTION OF THE CITY COUNCIL MEETING OF
AUGUST 24, 1994
At the request of Councilmember Salvaggio, a transcript of the
Public Statement by Gene Tackett was prepared and is attached.
If you have any questions, please call me.
Attachment: 1
PM/naB
tranmemo.ps3
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cc: Alan Tandy.,-Clty-Manage1t'
John Stinson, Assistant City Manager
Gail Waiters, Assistant City Manager
Judy Skousen, Acting City Attorney
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'" .'" .~ -k TRANSCRIPT OF A PORTION OF THE
COUNCIL MEETING OF AUGUST 24, 1994
8. PUBUC STATEMENTS
TACKETT: My name is Gene Tackett. I live at 2927 19th street and
I'm here tonight representing Hall Ambulance Service. Thank you
for this opportunity, Honorable Mayor and the Council.
It's my understanding that you had received the letter
from Peter Bramdon, President of Golden Empire Ambulance, regarding
changes in the boundaries between the two services in Bakersfield.
Also, the Board of Supervisors received that same letter. This
item will be on the Board of Supervisors' agenda next Tuesday,
August the 30th and-- at 10 a.m., and I am filing with your Council
tonight a copy of that response. And I wanted to take this
opportunity to make a few points.
One, back in 1985, before there was a 911 System, Hall
Ambulance had about 60% of the ambulance service within Greater
Bakersfield; Golden Empire had about 40. with the 911 System,
there was a mandate of rotating 50/50, so there was a switch with
that government decision to give some of that market from Hall
Ambulance to Golden Empire. But because Hall Ambulance always had
more equipment and has been the insurance policy for having enough
ambulances for service, historically, that average ended up being
about 55/45 percent. That's why it's-- that was in the material
that Mr. Bramdon sent you.
Also, in 1989, when we were reviewing the rates, Peter
Bramdon came forward and said we don't need a rate increase if we
change the boundaries. There was a lot of action taken in 1989,
and I'm also supplying you copies of the minutes from those
meetings in the fall of 1989. One of the interesting things in the
minutes is that, then Chief Dennis Needham, made the point that,
really, the boundaries are not the issue. We really should have a
centralized dispatch system. That would be the most appropriate
thing, and that's what this Council had pushed. Ironically, Golden
Empire and Hall Ambulance did develop a combined dispatch center,
but Golden Empire dropped out and there now is a civil suit between
Hall Ambulance and Golden Empire over that central dispatch. It no
longer exists. Hall Ambulance bought all of the equipment, . so
they're doing it, but Golden Empire's doing theirs on their own.
There has been a-- obviously, some bad feelings between
Golden Empire and Hall Ambulance over the last few months because
of that law suit. One of those was Golden Empire filing a criminal
complaint against Harvey Hall for stealing calls, which the
Bakersfield Police Department reviewed and dropped without any
merit. So my contention is, or my point is, is that a lot of this
has to do with that civil suit and one of the reasons that Golden
Empire is bringing this forward.
I want to thank you for your time and I have ten copies
for council, the Mayor and your staff. Thank you Clerk.
Requested by: Councilmember Salvaggio I
Request Date: 8/24/94
Prepared: 8/25/9411:37am I
Time Used: 1.25/.25 hours (nss, bz) .
TRANSCRIPTS:AUG24.PS
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B A K E R 5 F I E L 0
PUBLIC WORKS DEPARTMENT
MEMORANDUM
TO: Alan Tandy, City Manager
FROM: Raul Rojas, Public Works Director ~fY
DATE: August 29, 1994
SUBJECT: MED IAN LANES TO FREEWAY 99
(Between Ming Avenue and Route 204)
Attached for your information is a copy of the official
notification from Caltrans informing us the Highway 99 project
will now proceed.
D1S CITYMGR3.RR
Attachment
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,CiTY MANAGr:r.rS Q~:~':iC~.::;
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, STATE OF CALIFORNIA -- BUSINESS, TRANSPORTATION AND HOUSING AGENCY PETE WILSON, Governor
DEPARTMENT OF TRANSPORTATION ,- ...,...._'~~
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1352 WEST OLIVE AVENUE ..e;
P.O. BOX 12616
FRESNO, CA 93778-2616 c- "
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TOO (209) 488-4066
August 25, 1994
6-Ker-99-22.1j27.0
06345-301011
6F to 8F
Mr. Raul M. Rojas, Director
Kern County Public Works
1501 Truxtun Avenue
Bakersfield, CA 93301
Dear Mr. Rojas:
This letter is to inform you that the State's project to add median lanes to Freeway 99 between
Ming Avenue and Route 204 is scheduled to begin construction this year. At the end of June, the.
California Transportation Commission (CTe) froze funding for many State projects due to the diversion of
resources to the State's seismic restoration and retrofit program. This project was delayed at that time.
The CTC has since made funding available and this project has been approved to proceed to
construction. The project is currently scheduled to be advertised on September 19 and bid opening on
October 18. Barring any further delays, the construction of this project could begin in early November. If
you have any questions, I may be reached at (209)488-4076. .
Sincerely,
RANDALL D. PERKINS
Project Manager
cc Marianne Shaw
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B A K E R 5 F I E L D
PUBLIC WORKS DEPARTMENT
MEMORAN UM
TO: Alan Tandy, City Manager
FROM: Raul Rojas, Public Works Di ror Y4
DATE: August 30, 1994
SUBJECT: Traffic control at Verdugo and Hageman
Council Referral Record #12923
(Councilmember Conni Brunni - Ward 4)
Attached for your information is the latest update to the above
subject referral. Traffic Engineering will perform another
study during the first week of school. Based on the results of
the new study a recommendation will be made.
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REF12Ø23 I-\UG 3 I m4 ': Ii
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Attachment CITY !1'ANAGER'~ OfFI~
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T r a f f i c En gin e e r in g
DATE: August 26, 1994
TO: RAUL ROJAS, PUBLIC WORKS DIRECTOR
FROM: STEPHEN L. WALKER, TRAFFIC ENGINEER~
SUBJECT: UPDATE TO COUNCIL REFERRAL No. 12923, REQUEST FOR 4-WAY
STOP AT THE INTERSECTION OF VERDUGO AND HAGEMAN,
INT No. 4435
Another traffic control warrant study was performed last week at
the intersection as was indicated in my memo of May 16, 1994. At
this time the intersection still does not meet 4-way stop warrants
or traffic signal warrants. Data seems to indicates a slight
reduction in traffic from the last study in May.
No accidents at the intersection were found reported on the Police
Department database. The volumes warrant was about 50 percent of
the minimum volume requirement.
A new school, Almondale, is about 3/4 mile north of this
intersection and traffic patterns can rapidly change with a new
school in an area. It is unknown how many students, if any, may
choose to cross the. street at this location. We were advised last
spring that most students may be bused to the school from south of
Hageman Road. A Rosedale School District official, Mr. Cerri,
called today and indicated that part of the area south of Hageman
will not be bused.
Because of possible traffic pattern changes associated with the new
school and the new information on the potential for students to be
crossing the street, we are performing another study during the
first week of school. Appropriate actions will be taken based on
the results of the new study.
cc: Bruce Deeter, CE III, Traffic Engineering
Brad Underwood, CE III, Traffic Engineering
PW Memo Files
Traffic Engineering File - Council Referral 12923
saved under d:\wp\12923Ref.Mem
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STATE CAPITOL OIalifnruia ~tate ~£uat£ COMMITTEES:
CONSTITUTIONAL AMENDMENTS
SACRAMENTO, CALiFORNIA 95814 GOVERNMENTAL ORGANIZATION
(916)445-9600 (VICE CHAIRMAN)
REVENUE & TAXATION
2503 WEST SHAW AVENUE, #101 JOINT COMMITTEES:
ARTS
FRESNO, CALiFORNIA 93711 LEGISLATIVE AUDIT
(209) 445-5567 (VICE CHAIRMAN)
SELECT COMMITTEES:
BUSINESS DEVELOPMENT
CALiFORNIA'S BUSINESS CLiMATE
CALiFDRNIAS' WINE INDUSTRY
KENNETH L. MADDY INFANT AND CHILD CARE
AND DEVELOPMENT
PACIFIC RIM
SENATOR, FOURTEENTH DISTRICT
REPUBLICAN FLOOR LEADER
August 29, 1994
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Mr. Alan Tandy, City Manager
City of Bakersfield
1501 Truxtun Avenue
Bakersfield, CA 93301
Dear Mr. Tandy:
Thank you for your recent letter regarding SB 845. Your
letter was forwarded to my office by Senator Klehs.
Considering your opposition to AB 845, you will be pleased to
learn the bill was killed in the Assembly Revenue and Taxation
Committee.
Again, thank you for your letter and please do not hesitate to
contact my office should you need assistance. I have recently
opened an office in Bakersfield and my field representative
Jan Dana would be glad to assist you. Jan can be reached at
805/324-6188 or 209/445-5567.
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AUG 3 ~ '994
CITY MANAGER'S OffICE
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M E M 0 RAN D U M
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TO Alan Tan~, ~itY Ma~ager ~~
FROM Lee Andersen, Co~nity Services Manager~
'SUBJECT PRIVATIZATION OF LANDSCAPE MAINTENANCE BI TIME LINE
COUNCIL REFERRAL NUMBER 13742 (ROWLES)
DATE 1 September 1994
During the 1994-95 'fy budget sessions, Council instructed the Parks
Division to research a privatization plan for landscape maintenance
in a portion of the consolidated maintenance district.
In accordance with the employees and City's Memorandum of
Understanding (MOU) , the Parks Division has scheduled a meeting
with the Service Employee International Union ( S . E ~ 1. U . ) (Chuck
Waide) for the week of September 6th to discuss some of the
possible effects privatization might have on their organization and
listen to Mr. Waide's concerns and ideas on the same matter.
I......
A draft agreement of the landscape maintenance services to be
performed Kas been completed. It lists the type of work included,
workmanship, turf care, trees, shrubs, ground cover, irrigation
system, tr~ffic control and general maintenance and cleanup. Some
other items include compensation to the contractor, indemnificatiqn
requirements property damage insurance, as well as others.
The City will follow normal bidding procedure as per City code~
Some of the larger local landscape contractors who meet the minimum
specification will be notified. There is some thought being given
to contacting some of the large landscape companies down in
southern California who might be somewhat competitive with local
contractors. The criteria used in selecting thè contracto~ will be
low bid, sufficient manpower, equipment resources, past and present
references, demonstrated professionalism, years in business,
quality of company, and community reputation.
There were a few councilmembers who desired to have the City bid on
this package, but in doing so, we begin to start comparing apples
to oranges. Some of those differences are; private séctor vendors
are out to make a profit, while the City is not in the profit
making business. Some vendors have 'employee medical packages, some
don't. In the past, private contractors have been reluctant to bid
,
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on items such as theft
Page 1 of 2
1 September 1994
PRIVATIZATION OF LANDSCAPE MAINTENANCE BID TIME LINE
replacement, vandalism, major irrigation breaks, irrigation clock
repairs, masonry wall repairs, etc. In addition, under the City's
current budgeting method we are able to go into carryover/deficit
situations which the contractors will be unable to do. When we
compare the City's bid to the private vendor, we must try and keep
as many of the factors the same if possible. Another example would
be the elimination of the City's administrative overhead charges
in the bid quote. '
Estimated time line for the privatization program is as follows:
Week of September 5th - Meeting with S.E.I.U.
Week of September 12th - Review with Community Services
Citizens Advisory Committee
Week of September 19th - Review with City Manager and
request Council input I
Week of September 26th - Present to City Council
(may refer to Council Committee)
Week of October 19th - Committee report to City Council
if necessary.
Week of November 1st - 20th Advertise for bid
Week of December '14th - Award bid
Week of January 1, 1995 - Start contract
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cc: Raul Rojas, Director of Public Works
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