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HomeMy WebLinkAbout09/17/99 BAKERSFIELD CITY MANAGER'S OFFICE MEMORANDUM September 17, 1999 TO: HONORABLE MAYOR AND CITY CO~~ ///,/ / FROM: ALAN TANDY, CITY MANAGER /~ / SUBJECT: GENERAL INFORMATION ~// 1. I will be attending the American Public Works Association 1999 Congress and Exposition in Denver next Monday, Tuesday, and Wednesday, although I will be back for the Council meeting, on the 22nd. We will be presented with our national award for Centennial Garden at that session. Alan Christensen will be in charge during my absence. 2. At staff level, we believe that CSA 71 contract is done and ready to schedule for action before the Board of Supervisors and City Council in the near future. 3. Regarding the Grand Canal, staff has no information other than that we see in the media. There has been no contact with us in months. 4. Two arena football leagues are in an expansion mode. Ogden is working on it. 5. As an update on doing video broadcasting of Council meetings, we have approximately 75% of the video equipment in. Work has begun on the control room, and we are setting up and testing the equipment that has been received. At the last Council meeting in November, prior to the first live broadcast in December, we will plan to have a workshop before the meeting with a dry run through that night. We'll continue to keep you informed as to our schedule. 6. Staff was asked to provide an example of how property taxes are distributed between the City and County. As you can see from the charts, the County retains a larger share than the City when we annex an area and provide services. 7.Congratulations to Fire Chief Fraze - a memo is enclosed showing grant monies we are to receive for anti-terrorism equipment. 8. Responses to Council requests are enclosed, as follows: · Contact citizen regarding children crossing private property to access Sandrini Elementary School and provide update; · City policy regarding median islands; o Honorable Mayor and City Council September 17, 1999 Page 2 · Provide information on proposal presented at APA meeting re southeast development; · Status of Filson Street cul-de-sac; · Provide citizen with flyers regarding bulky item drop off at East High School; · Status of providing ADA compliant curbing on M Street, between 18th and 19th Streets; · Contact project coordinator at Hispanic Urban Center regarding citizen complaint; · Status of road repairs on Scarborough Lane; · Repair street light at 439 Myrtle; · Study and do report on traffic speeds on Oswell Park Drive (Police and Public Works joint response); · Status of the City's participation in the Governor's Economic Development Summit in November; · Payment for shirt; · Alternatives being explored relating to possible closure of portion of M Street in area of Downtown School; · Information regarding City landscape maintenance practices and response to citizen; · Contact citizen regarding issue relating to Sonic Burger project; · Signal at Hageman and Patton; · Petition from residents on Shellabarger Road regarding street closure; · City insurance plan information sent per citizen request; Status of local investments; GRC Report; · Traffic Sheds Report; . · Procedure for referring items to committees; · Public comments at joint City/County meeting; · Four-way stop at Scarlett Oak and Ming Avenue; · Current status of proposed development at Olive/Hageman/99. AT: rs cc: Department Heads Pamela McCarthy, City Clerk Trudy Slater, Administrative Analyst BAKERSFIELD CITY MANAGER'S OFFICE MEMORANDUM September 15, 1999 TO: Alan Tandy, City Manager FROM: John W. Stins~ssistant City Manager SUBJECT: Property Tax Distribution You requested that I provide a brief description of the property tax allocation for the City of Bakersfield and unincorporated county areas. Actual property tax distributions vary between individual tax area codes, however, the illustrations below show how the 1% General Property Tax levy is generally distributed between city and county when properties are annexed. I used a property tax code from the recent Palm-Olive annexation for this example. The charts show the largest portion of property taxes, 59% going to the schools and 11% to special districts. These do not change upon annexation. Before annexation the County received 21% for general government and 10% for fire purposes for a total to county government of 31%. When the area is annexed, the city receives about 8% (which represents 37.5% of the county's local government share) and the county local government share is reduced by that amount to 13%. In this example the County continues to provide fire protection so they continue to receive the Fire Fund. Therefore, in this case after annexation county government will receive a total of 23% of the property tax for this area. These figures reflect the 1% general local government property tax only and do not include any voter approved debt, special taxes, benefit assessments or service fees included on individual property tax bills. Unincorporated County Area - Before Annexation Area in City - After Annexation County Fire 10% County Fire 10% Special Dlst 11% Special Dist 11% City Govt 8% County Govt 21% County Govt 13% Schools 59% Schools 59% S:~lOHNXKC\Taxes.wpd B A K E R S F I E L D t __. '.i_.~,,,,, FIRE DEPARTMENT MEMORANDUM Date: September 17, 1999 To: Alan Tandy, City Manager~ From: Ron Fraze, Fire Chief ///~'~ // Subject: Terrorism Grants The Bakersfield Metropolitan Area is one o fl 57 metropolitan areas that will receive Federal grants to enhance our Weapons of Mass Destruction "Terrorism" response capabilities. These grants are funded through the Department of Justice (DO J) and Department of Defense (DOD). The grants will assist local agencies in becoming properly equipped and trained to respond to incidents of domestic terrorism involving chemical and biological agents, as well as, radiologi'cal devices, explosives, and incendiary devices. The first grant is a $200,000 DOJ grant to be submitted by the County of Kern in September 1999. The second grant is a $125,000 DOJ grant to be submitted by the City of Bakersfield in October 2000. Both DOJ grants are specifically identified as First Responder Equipment Grants. In addition, a grant of $300,000 from the DOD can be submitted by the City between October 1999 and March 2000. This grant will be $40,000 for training and $260,000 for additional equipment. According to FBI's recommendation, a multi-agency task force has been formed and led by the Metropolitan Fire Chief which, in this case, is myself. The task force will prioritize the community's needs, minimize duplication, and provi~de an interagency capability to service the entire metropolitan area. Equipment needs will be prioritized from recommendations by fire, law enforcement, environmental services, environmental health, and emergency medical services. These grants do not involve a transfer of funds from the grantors to the grantees. Rather, the Task Force's shopping list is approved and purchased by the grantor. The equipment is then shipped to the County or the City. No matching funds are required. Below is the prioritized "shopping list" for the first grant valued at $200,000: Item Cost Estimate 27 In-Mask Communication Systems ...................... $55,000 One for each metropolitan Engine Company 4 Breathing Apparatus .................................. $16,000 Kern County Environmental Health Chemical/Biological Protective Suits 8 Kappler Level A Suits ........................... $40,000 12 Inner Chem/Biological Resistant ................ ... $1,000 Air Monitoring Equipment .............................. $38,000 2 PID 2 Multi Gas Meter 2 CGI 1 FID 1 ADT 2,000 Chemical/Biological Detection Equipment ................... $5,000 Decontamination Equipment ........... . .................. $25,000 5 Bakersfield hospitals to be supplied Mass Casualty Field Decontamination Equipment ............ $20,000 1 Zumro Decon Tent 6 Easy-Up Tents Miscellaneous pools, tarps, bmshes, etc. Please note, in addition to the above-mentioned grants, the Bakersfield Police Department and the Kern County Sheriff's Department Bomb Squad are scheduled to receive a real time X Ray machine, SRS bomb squad suits, a computer, and Biological Agent Identification sol.are from the FBI. RF/kec p 5memos~Fraze\terrorism grants MEMORANDUM ........ September 9, 1999 TO: ALAN TANDY, CITY MANAGER FROM:,~/STANLEY GRADY, PLANNING DIRECTOR SUBJECT: CITY COUNCIL REFERRAL - COUNCIL MEMBER SULLIVAN SCHOOL ACCESS CROSSING - 4000 WHITE LANE WF0017922 Staff tried to contact Chris Gonzales but was told that he no longer resides at the address or telephone number. On September 1, 1999, Jim Eggert visited the site as children were going to Sandrini Elementary School. The property in question is a large parcel with a single family house that fronts on White Lane and Akers Road. There is no sidewalk along the street frontages of this parcel. There is a crossing guard who assists students crossing from the south side of White Lane to the north side. Students crossing the property at 4000 White Lane to get to Sandrini Elementary School could be prevented from doing so if the property owner wanted to place a fence along White Lane or along Akers Road. A map is attached to show the location of this property and the school. SG:pas " cc: Trudy Slater, Administrative Analyst S:\pat~nemo,SG,sept9.wpd CITY OF BAKERSFIELD " ..... ""' ZONING MAP 123-14 ~L "LANZ "OhO ~ SEC. 14 [ 305 R.~7E m ~ , ,C-I ~ I~L _~ ~ X~' ~" LEGEND PCD. , ~ ~ ' R-I ~ , j sc.oocs  MH ~ ~ ~ ~ R-I C-I zo~ ~ / R-2 ~ C-I os ,OPEN ~ R*I 'l , ~os~ .osmr~c ~ ~ 7 x~ ................................................................. ~" 1 ..................... ~.~ ................. ~.,_~..~ ~ '~ ,. City of Bakersfield *REPRINT* ~ ~ WORK REQUEST PAGE 1 REQ/JOB: WF0017922 / 001 PROJECT: DATE PRINTED: 9~15~99 REQUEST DATE: 7/15/98 TIME PRINTED: 15:06:20 CREW: SCHEDULE DATES LOCATION: COMPLETION: 27/98 FACILITY NODES GEN. LOC: WARD6 FROM: TO: FACILITY ID: REF NBR: REQ DEPT: CITY COUNCIL REFERRAL' PRIORITY: HIGH REQUESTOR: SULLIVAN ORIGIN: CITY COUNCIL REFERRAL USER ID: PMCCARTHY WORK TYPE: REFERRAL DESCRIPTION: SCHOOL ACCESS CROSSING 4000 WHITE LANE CHRIS GONZALES Phone 1 805 - 3974885 3840 WHITE LANE #2 Phone 2 - BAKERSFIELD, CA 93309 REQUEST COMMENTS ***REFERRAL TO DEVELOPMENT SERVICES*** STAFF IS REQUESTED TO REVIEW THE ISSUE OF CHILDREN CROSSING PRIVATE PROPERTY TO ACCESS SCHOOL, AND TO PROVIDE UPDATE ON THE STATUS TO THE COUNCIL. Job Order Description: SCHOOL ACCESS CROSSING 4000 WHITE LANE DEVELOPMENT SERVICES Cat~gory: Task: RESPONSE TO REFERRAL Assigned Department: DEVELOPMENT SERVICES START DATE / /__ COMPLETION DATE BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMOP, ANDUM .,"2 TO: ALAN TANDY, CITY MANAGER /~/ FROM: RAUL ROJAS, PUBLIC WORKSd~E~TOR DATE: September 16, 1999 SUBJECT: MEDIAN LANDSCAPING COUNCIL REFERRAL WF0018231 /001, CARSON (WARD 1) Councilmember Carson questioned the City policy regarding median islands. Council policy has been in the past to allow landscaping of median islands only when there is a method in place to pay for the maintenance of the landscaping. Usually, this method has consisted of a landscape maintenance district. All newly developing areas have as a condition of their development approval the requirement to form a maintenance district, and this district pays for the maintenance of the landscaped parkways and median islands in the newly developed area (BMC Chapter 13.04). A number of years ago, an analysis was conducted and it was determined that annual administrative costs to form, notify, and maintain even a very small maintenance district were about $1,000. As such, Council elected to allow landscaping of small areas (such as Gorrill Street) where annual maintenance costs did not exceed $1,000 without the requirement to form a maintenance district. There are many existing median islands throughout the City that are covered with asphalt and that have trees spaced at about 200' intervals. As funds have allowed, this asphalt covering has been replaced with other better-looking Iow-maintenance hardscape treatments such as concrete, river rock, or stamped concrete. This often occurs concurrently with an adjacent street construction project such as along California Avenue between Chester Avenue and Union Avenue. Currently the initial cost to install landscaping is about $3.50 per square foot, while the initial cost to install hardscaping is between $5 and $7 per square foot depending upon treatment. However, once installed, the annual on-going cost to maintain a square foot of hardscape is virtually zero, while the current annual on-going cost to maintain a square foot of landscaping is about $0.25. Staff will follow-up with another memorandum specifically addressing the costs to fully landscape California Avenue. c: Jacques LaRochelle slw: G:~ng~SHARED\TED\1999 Memos~091699at.wpd City of BakerSfield ~*REPR2 WORK REQUEST PAGE 1 REQ/JOB: WF0018231 / 001 PROJECT: DATE PRINTED: 9~10/, REQUEST DATE: 9/08/ TIME PRINTED: 15:25:' CREW: SCHEDULE DATES STAKT: ~08~9 LOCATION: COMPLETION: 09/91 FACILITY NODES GEN. LOC: FROM: TO: FACILITY ID: REF NBR: REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: CARSON ORIGIN: CITY COUNCIL REFERR3kL USER ID: RBARNHAR WORK TYPE: REFERRAL DESCRIPTION: MEDIAN LANDSCAPING REQUEST COMMENTS ***REFERRAL TO PUBLIC WORKS*** CARSON REQUESTED STAFF PROVIDE POLICY AND PROCEDURES REGARDING REPLACING LANDSCAPING IN EXISTING MEDIANS. INFORMATION TO INCLUDE PROVISIONS FOR ENHANCED LANDSCAPING IN MAINTENANCE DISTRICT AREAS. Job Order Description: MEDIAN LANDSCAPING atpgory: PUBLIC WORKS asK: RESPONSE TO REFERRAL Assigned Department: PUBLIC WORKS START DATE /__/__ COMPLETION DATE / /.~ MEMORANDUM September 16, 1999 TO: ALAN TANDY, CITY MANAGER FROM: ~,~r~--STANLEY GRADY, PLANNING DIRECTOR SUBJECT: COUNCIL REFERRAL FROM COUNCIL MEMBER CARSON REVIEW OF GREAT VALLEY CENTER DESIGN COMPETITION PRESENTATION AT APA LUNCHEON - "A GREEN ARCHIPELAGO" The firm Blackbird Architects submitted a proposal in response to this competition and won first prize. They proposed redevelopment, new residential and commercial development of an area in Southeast Bakersfield. The project proposal was conceptional and envisioned the use of existing canals and drainage features to create water elements around which neighborhoods would be developed. The intent was to present ideas that would be relevant to other areas in the State, but still appropriate for the selected study area. A copy of the map depicting Blackbirds submittal is being obtained but was not available to be submitted with this update. The map and more information will follow. cc: Jack Hardisty, Development Services Director pas S:\pat\memo,SG,sept 16a.wpd '~% ~---~ City of Bakersfield *REPRINT* ~ ~ WORK REQUEST PAGE 1 REQ/JOB: WF0018220 / 001 PROJECT: DATE PRINTED: 9~16~99 REQUEST DATE: 9/08/99 CREW: TIME PRINTED: 15:54:32 SCHEDULE DATES LOCATION: ~TA~T: 9~0 ~99 COMPLETION: 9/2~/99 GEN. LOC: FACILITY NODES FROM: FACILITY ID: TO: REF NBR: REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: CARSON ORIGIN: CITY COUNCIL REFERRAL USER ID: RBARNHAR WORK TYPE: REFERRAL DESCRIPTION: RESIDENTIAL DEVELOPMENT S/E BKSFLD. REQUEST COMMENTS ***REFERRAL TO DEVELOPMENT SERVICES*** CARSON REQUESTED STAFF LOOK INTO A PROPOSAL SUBMITTED BY A RESIDENT AT THE 9/8/99 APA MEETING RELATING TO RESIDENTIAL DEVELOPMENT IN SOUTHEAST BAKERSFIELD, AND REQUESTED STAFF PROVIDE A RESPONSE TO HER CONCERNING THIS PROPOSAL. Job Order Description: RESIDENTIAL DEVELOPMENT S/E BKSFLD. CatDgory: DEVELOPMENT SERVICES Task: RESPONSE TO REFERRAL Assigned Department: DEVELOPMENT SERVICES START DATE / / COMPLETION DATE / / BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORA~M TO: ALAN TANDY, City Manager/~//~ /?/ FROM: PAUL ROJAS, Public Works~31rector DATE: September 14, 1999 SUBJECT: Council Referral WF0018221/001 (Couch) Filson Street Cul-De-Sac Councilmember Couch requested an update regarding the installation of a cul-de-sac on Filson Street which would eliminate its connection with Hale Street. At the Hale Street intersection, a house is located on the north side of Filson Street and a vacant lot is located on the south side of Filson Street. Staff concluded that constructing an off-set cul-de- sac into the vacant lot to the south would be the least disruptive to the existing residences, and the right-of-way would most likely be less expensive to purchase. The cul-de-sac was designed and a legal description for the right-of-way was prepared that indicated about 400 square feet of area would be needed from vacant lot which has an area of about 6500 square feet. Since March of this year, the Pr6perty Management Division has been tracking down the seven title holder's who are located throughout the State who own varying interests in the lot. Only five of the seven owners have been located so far, and to date only three of these five have agreed and signed documents. It is hoped that the two other located property owners will sign shortly, but the City Attorney's Office opinion is that all seven must sign or the City may have some potential liability due to inverse condemnation. Last month, based on the difficulties in obtaining right-of-way from the vacant lot, the homeowner on the north side of the street was contacted regarding realigning the cul-de-sac to the north. Their residence is fairly close to the street, and they indicated that they did not sign the petition to cul-de- sac the street and had no interest in having the cul-de-sac offset to the north. Staff explored dead-ending the street without a cul-de-sac, but turning around large vehicles such as refuse trucks or emergency fire apparatus would be very difficult to impossible. Staff is continuing to pursue finding the remaining two owners and obtain all signatures for the right-of-way. The right-of-way could also be condemned and acquired through the condemnation process. Property taxes have not been paid for over 5 years and the City currently has two liens for weed abatement. Staff anticipates the property will be auctioned next July by the County Tax Collector for payment of taxes, and the City could purchase the lot at that time to obtain the needed right-of- way. ?~:S:WE[~j~l~ee~sl~9~!~.(~helle, Engineering Services Manager &~ ~ . City of Bakersfield *REPRINT* WORK REQUEST PAGE 1 REQ/JOB: WF0018221 / 001 PROJECT: DATE PRINTED: 9~10~99 REQUEST DATE: 9/08/99 CREW: TIME PRINTED: 15:25:25 SCHEDULE DATES LOCATION: ~'I'~T: 9~08~99 COMPLETION: 9/20/99 GEN. LOC: FACILITY NODES FROM: FACILITY ID: TO: REF NBR: REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: COUCH ORIGIN: CITY COUNCIL REFERRAL USER ID: RBARNHAR WORK TYPE: REFERRAL DESCRIPTION: FILSON ST. STATUS REPORT REQUEST COMMENTS ***REFERRAL TO PUBLIC WORKS*** COUCH REQUESTED A STATUS REPORT ON THE FILSON ST. CUL DE SAC ISSUE. Job Order Description: FILSON ST. STATUS REPORT Cat~gory: PUBLIC WORKS TasK: RESPONSE TO REFERRAL Assigned Department: PUBLIC WORKS START DATE / / COMPLETION DATE /__/__ BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM TO: Alan Tandy, City Manager FROM' Raul Rojas, Public Works Director ~ DATE: September 15, 1999 SUBJECT: BULKY ITEM DROP OFF FLYER Council Referral #WF0018224/001, Councilmember DeMond ICouncilmember Pat DeMond requested staff provide Irma Rodriguez with flyers informing residents of the bulky item drop off event at East High School. On Friday, September 10th approximately 80 fliers were hand-delivered to Irma Rodriguez. She expressed gratitude and informed staff that she would distribute the fliers that evening. HM:smp Ii., SEP 16 199.9 SMP G:\GROU PDAT~Referrals\DeMond\BulkyltemDropOffFlyerVVF0018224.wpd September 15, 1999 ~ City of Bakersfield *REPRINT* WORK REQUEST PAGE 1 REQ/JOB: WF0018224 / 001 PROJECT: DATE PRINTED: 9~10~99 REQUEST DATE: 9/08/99 TIME PRINTED: 15:25:23 CREW: SCHEDULE DATES COMPLETION: 9/20/ FACILITY NODES GEN. LOC:. FROM: FACILITY ID: TO: REF NBR: REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: DEMOND ORIGIN: CITY COUNCIL REFERRAL USER ID: RBARNHAR WORK TYPE: REFERRAL DESCRIPTION: BULKY ITEM DROP OFF FLYER REQUEST COMMENTS ***REFERRAL TO PUBLIC WORKS - SOLID WASTE DIV.** DEMOND REQUESTED STAFF PROVIDE IRMA RODRIGUEZ WITH FLYERS INFORMING RESIDENTS OF THE BULKY ITEM DROP EVENT AT EAST HIGH SCHOOL. Job Order Description: BULKY ITEM DROP OFF FLYER CatEgory: PUBLIC WORKS Task: RESPONSE TO REFERRAL Assigned Department: PUBLIC WORKS START DATE / / COMPLETION DATE __/__/__ B A K.E R S F I E L D PUBLIC WORKS DEPARTMENT MEMORANDUM TO: ALAN TANDY, CITY MANAGER FROM: RAUL ROJAS, PUBLIC WORKS DIRECTOR/~ ~ DATE: SEPTEMBER 13, 1999 SUBJECT: CURB REPAIR ON "M" STREET Council Referral WF0018225 / OOI Councilmember DeMond requested staff review the possibilities of providing ADA compliant curbing on "M" Street, between 18th and 19th Streets. The area on "M" Street, between 17th Street and 21st Street has been inspected by the Street Superintendent. The Streets Division will install wheelchair ramps within this area as required by the Americans with Disabilities Act (ADA) standards. Work on this project will commence in early November 1999. G:\GROUPDA'~STREETS\M Street. Curb Repairs.wpd ~ ~ WORK REQUEST PAGE 1 REQ/JOB: WF0018225 / 001 PROJECT: DATE PRINTED: 9/10/99 REQUEST DATE: 9/08/99 TIME PRINTED: 6:15:36 CREW: SCHEDULE DATES LOCATION: ~'ra~'£: 9/08/99 COMPLETION: 9/20/99 FACILITY NODES GEN. LOC: FROM: FACILITY ID: TO: REF NBR: REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: DEMOND ORIGIN: CITY COUNCIL REFERRAL USER ID: RBARNHAR WORK TYPE: REFERRAL DESCRIPTION: CURB REPAIR ON M ST. REQUEST COMMENTS ***REFERRAL TO PUBLIC WORKS*** DEMOND REQUESTED STAFF REVIEW THE POSSIBILITIES OF PROVIDING ADA COMPLIANT CURBING ON M ST., BETWEEN 18TH & 19TH STREETS. Job Order Description: CURB REPAIR ON M ST. at~gory: PUBLIC WORKS asK: RESPONSE TO REFERRAL Assigned Department: PUBLIC WORKS START DATE / / COMPLETION DATE BAKERSFIELD POLICE September 15, 1999 To: Alan Tandy, City Manager Honorable Mayor Price and Council Members From: Eric W. Matlock, Chief of Police~ Subject: Update on Council Referral #WF0018226 - Resident Complaint Council Member DeMond Council Date: 9/8/99 During the September 8, 1999, meeting, Council Member Pat DeMond requested staff contact Ronnie Cruz, Project Cooridinator for the Hispanic Urban Center in regards to a citizen complaint following an arrest by police officers. Assistant Chief William Rector has attempted to contact Ronnie Cruz at the provided phone numbers on at least eight occasions with negative results. Phone messages were left for Cruz and staff will provide further information upon contact with Cruz. EWM/vrf attachments 1. Council Referral WF0018226/001 2. Copy of Phone Message from Supervisor Parra's Office , $5P 1 5 1999 ~ ~ City of Bakersfield *REPRINT* WORK REQUEST PAGE 1 REQ/JOB: WF0018226 / 001 PROJECT: DATE PRINTED: 9~09~99 REQUEST DATE: 9/09/99 CREW: TIME PRINTED: 16:20:50 SCHEDULE DATES LOCATION: $'£'~T: 9~08~99 COMPLETION: 9/20/99 GEN. LOC: FACILITY NODES FROM: FACILITY ID: TO: REF NBR: REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: DEMOND ORIGIN: CITY COUNCIL REFERRAL USER ID: RBARNHAR WORK TYPE: REFERRAL DESCRIPTION: RESIDENT COMPLAINT ~ONTACT ........ RONNIE CRUZ Phone 1 661 - 8641255 ( ) Phone 2 323 - 2644494 ( ) Bakersfield, CA 93301 REQUEST COMMENTS ***REFERRAL TO POLICE*** DEMOND REFERRED TO STAFF A CONCERN FROM ESTHER TORRES OF SUPERVISOR PETE PARRA'S OFFICE REGARDING A POLICE ISSUE. STAFF TO CONTACT RONNIE CRUZ, PROJECT COORDINATOR - HISPANIC URBAN CENTER REGARDING THIS ISSUE. COPY OF ORIGINAL PHONE MESSAGE PROVIDE TO POLICE. Job Order Description: RESIDENT COMPLAINT Cat~gory: POLICE SERVICES DEPT Task: RESPONSE TO REFERRAL Assigned Department: POLICE SERVICES START DATE / / COMPLETION DATE / / B A K E R S F I E L D Rhonda Whittemore - A$$istan! City Clerk 0MPORTANT p ~ MOBtLE HONE BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM TO: ALAN TANDY, CITY MANAGER FROM' RAUL ROJAS, PUBLIC WORKS DIRECTOR~ DATE: SEPTEMBER 13, 1999 SUBJECT: ROAD REPAIR ON SCARBOROUGH LANE Council Referral WF001822 7 / 001 Councilmember Rowles referred the issue of road repairs on Scarborough Lane. The Street Division has Scarborough Lane on their resurfacing schedule for the Spring of 2000. Sutton Avenue, which is adjacent to Scarborough Lane, is on the same resurfacing schedule. Also, Cheshire Drive which is the main street in this area is scheduled for reconstruction, between Ming Avenue and Manchester Lane, and work will be done in the Spring of 2000. G:\GROUPDAT~STREETS\Scarborough lane WF0018227.001.wpd City of B~k~s~ield *REPRINT* /- ~ WORK REQUEST PAGE 1 REQ/JOB: WF0018227 / 001 PROJECT: DATE PRINTED: 9/10/99 REQUEST DATE: 9/08/99 CREW: TIME PRINTED: 6:15:19 SCHEDULE DATES LOCATION: ~'l'a~'l': 9/08/99 COMPLETION: 9/20/99 GEN. LOC: FACILITY NODES FROM: FACILITY ID: TO: REF NBR: REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: ROWLES ORIGIN: CITY COUNCIL REFERRAL USER ID: RBARNHAR WORK TYPE: REFERRAL DESCRIPTION: ROAD REPAIR ON SCARBOROUGH LN. REQUEST COMMENTS ***REFERRAL TO PUBLIC WORKS*** ROWLES REFERRED THE ISSUE OF ROAD REPAIRS ON SCARBOROUGH LANE. Job Order Description: ROAD REPAIR ON SCARBOROUGH LN. Category: PUBLIC WORKS Task: RESPONSE TO REFERRAL Assigned Department: PUBLIC WORKS START DATE / / COMPLETION DATE / /__ BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM TO: ALAN TANDY, CITY MANAGER FROM: RAUL M. ROJAS, PUBLIC WORKS DIRECTOR ~/t-~ j DATE: SEPTEMBER 15, 1999 SUBJECT: STREET LIGHT @ 439 MYRTLE STREET General Services staff repaired the street light at 439 Myrtle by replacing the lamp on September 9, 1999. After receiving the referral, staff again checked the light on September 14 to ensure it was functioning correctly. cc: Joe Lozano, Public Works Operations Manager Brad Underwood, General Services Superintendent :' SEP I 6 1999 G:\GROUPDAT~Roforrals\St. Lt Rpr-439 Myrtle.wpd iI _--. ~ ~ City of Bakersfield *REPRINT* WORK REQUEST PAGE 1 REQUEST DATE: 9/9 08/9 CREW: TIME PRINTED: 15:25:21 SCHEDULE DATES LOCATION: S'I'~T: 9~08~9 COMPLETION: 9/20/9~ GEN. LOC: FACILITY NODES FROM: FACILITY ID: TO: REF NBR: REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: CARSON ORIGIN: CITY COUNCIL REFERRAL USER ID: RBARNHAR WORK TYPE: REFERRAL DESCRIPTION: STREET LIGHT REPAIR REQUEST COMMENTS ***REFERRAL TO PUBLIC WORKS*** CARSON REFERRED A CALL FROM A RESIDENT RESIDING AT 439 MYRTLE REGARDING A STREET LIGHT WHICH NEEDS REPAIR. Job Order Description: STREET LIGHT REPAIR Cat~gory: PUBLIC WORKS TasK: RESPONSE TO REFERRAL Assigned Department: PUBLIC WORKS START DATE / / COMPLETION DATE / / BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM TO: ALAN TANDY, CiTY MANAGER FROM: RAUL M. ROJAS, PUBLIC WORKS DIRECTOR~~/.~-''~ DATE: September 15, 1999 SUBJECT: COUNCIL REFERRAL WF0018230/001, WARD 1, VEHICLE SPEED - OSWELL PARK DRIVE. 'CARSON REFERRED A CALL FROM ALICIA HANNA CONCERNING THE SPEED OF TRAFFIC ON OSWELL PARK DRIVE. STAFF TO LOOK INTO THIS ISSUE AND REPORT BACK TO CARSON.' The Traffic Engineer has scheduled a traffic speed study for the Oswell Park Drive area. Data will be collected with a report of the speeds on the street for every hour of the day along with traffic volume counts. This information will be given to the Police Department for their use in enforcing the 25 MPH speed limit on a local street. In addition, the Traffic Engineer will also evaluate the signs in the area and have additional 25 MPH signs installed, as needed, to remind the residents of the speed limit. cc: Traffic Engineering File - WF0018230.OwellParkDrive. Speeding.ref.wpd slw: P:\DATA\WP\1999\WF0018230.OwellParkDrive. Speeding.ref. wpd I Page 1 of 1 -q ~l~y os ~aKers~le±Q *REPRINT* WORK REQUEST PAGE 1 ~EQ~UOB: WF0018230 / 001 PROJECT: DATE PRINTED: 9~10~99 REQUEST DATE: 9/08/99 TIME PRINTED: 15:25:20 CREW: SCHEDULE DATES LOCATION: S'r~_~'r: 9~08~99 COMPLETION: 9/20/99 GEN. LOC: FACILITY NODES FROM: FACILITY ID: TO: REF NBR: REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: CARSON ORIGIN: CITY COUNCIL REFERRAL USER ID: RBARNHAR WORK TYPE: REFERRAL DESCRIPTION: VEHICLE SPEED - OSWELL PARK DR. REQUEST COMMENTS ***DUAL REFERRAL TO PUBLIC WORKS LEAD & POLICE*** CARSON REFERRED A CALL FROM ALICIA HANNA CONCERNING THE SPEED OF TRAFFIC ON OSWELL PARK DR. STAFF TO LOOK INTO THIS ISSUE AND REPORT BACK TO CARSON. Job Order Description: VEHICLE SPEED - OSWELL PARK DR. atpgory: PUBLIC WORKS asK: RESPONSE TO REFERRAL Assigned Department: PUBLIC WORKS START DATE / / COMPLETION DATE September 16, 1999 To: Alan Tandy, City Manager Honorable Mayor Price and Council Members From: Eric W. Matlock, Chief of Police Subject: Response to WF001823/002 - Vehicle Speed on Oswell Park Drive Council Member Carson Council Meeting 9/8/99 On 9/14/99, Traffic Commander Lieutenant Zachary assigned Traffic officers to conduct radar enforcement on Oswell Park Drive. Traffic was reported as very light with no violations observed during the hours of 9:00 a.m. to 11:30 a.m., and 12:30 p.m. to 1:00 p.m.. Oswell Park Drive will continue to be monitored for speed on a random basis. EWMIAZ/vrf attachment: Council Referral #WF001823/002 City of Bakersfield *REPRINT* WORK REQUEST PAGE 1 REQ/JC~: WF0018230 / 002 PROJECT: DATE PRINTED: 9~10/99 ' REQUEST DATE: 9/08/ CREW: TIME PRINTED: 16:05:39 SCHEDULE DATES LOCATION: S~T: 9~08~99 COMPLETION: 9/20/99 GEN. LOC: FACILITY NODES FROM: FACILITY ID: TO: REF NBR: REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: CARSON ORIGIN: CITY COUNCIL REFERRAL USER ID: RBARNHAR WORK TYPE: REFERRAL DESCRIPTION: VEHICLE SPEED - OSWELL PARK DR. REQUEST COMMENTS ***DUAL REFERRAL TO PUBLIC WORKS LEAD & POLICE*** CARSON REFERRED A CALL FROM ALICIA HANNA CONCERNING THE SPEED OF TRAFFIC ON OSWELL PARK DR. STAFF TO LOOK INTO THIS ISSUE AND REPORT BACK TO CARSON. Job Order Description: VEHICLE SPEED - OSWELL PARK DR. Cat~gory: POLICE SERVICES DEPT TasK: RESPONSE TO REFERRAL Assigned Department: POLICE SERVICES START DATE / / COMPLETION DATE / / BAKERSFIELD Economic and Community Development Department MEMORANDUM September 10, 1999 TO: Alan Tandy, City Manager FROM: Jake Wager, Economic Development Director SUBJECT: Economic Development Summit (Council ReferraTIl'~m #WF0018232) On September 8, 1999, Vice-Mayor Carson spoke of the Governor's Economic Development Summit. This Summit will be held on Tuesday, November 30, 1999 in Fresno. Ms. Carson was absolutely correct when she indicated that the City of Bakersfield had only recently been apprised of this summit. In fact a number of other individuals in attendance also indicated their late awareness of the summit. As I understand it, the effort is being led by the eight Central Valley counties. Our opportunity to participate was due to the three "townhall" meetings scheduled in various Central Valley locations leading up to the summit itself. Joan Schraff of Senator Costa office extended a personal invitation to me in order to insure my attendance at the August 2Th Bakersfield meeting. Additionally Ms. Schraff is looking to me for continued input on matters coming out of the Economic Development Committee (one of five planning committees working on summit topics). The next meeting for the Economic Development Committee had been scheduled for September 10th, but I was advised that it was canceled. I will forward updates as information becomes available. dlk:P:\MEMOTEMP.WPD 'i WORK REQUEST PAGE 1 R~Q/J~: WF0018232 / 001 PROJECT: DATE PRINTED: 9l 0 99 REQUEST DATE: 9/08/99 CREW: TIME PRINTED: 9:30:41 SCHEDULE DATES LOCATION: S'r~'r: 9~10~99 COMPLETION: 9/20/99 GEN. LOC: FACILITY NODES, FROM: FACILITY ID: TO: REF NBR: REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: CARSON ORIGIN: CITY COUNCIL' REFERRAL USER ID: RBARNHAR WORK TYPE: REFERRAL"~"~. DESCRIPTION: CENTRAL VALLEY ECONOMIC sUMMIT REQUEST COMMENTS ***REFERRAL TO ED/CD*** CARSON STATED SHE ATTENDED THE CENTRAL VALLEY ECONOMIC SUMMIT MEETING RECENTLY, AND ENCOURAGED FURTHER PARTICIPATION. BY THE CITY AT THE UPCOMING MEETING IN NOVEMBER. Job OrderDescription: CENTRAL VALLEY ECONOMIC SUMMIT ~at~gory: ECONOMIC/COMMUNITY DEV · TasK: ~ RESPONSE.TO REFERRAL'.- Assigned ~Department: ECONOMIC/COMMUNITY DEV. START DATE __/__/__ COMPLETION DATE. '.-/ / BAKERSFIELD CITY MANAGER'S OFFICE MEMORANDUM September 16, 1999 TO: Councilmember Couch FROM: John W. Stinso~,~s~sistant City Manager SUBJECT: Referrals dated 9/8/99 The following are staff responses to the referrals made by you on 9/8/99. #1 Payment for shirt. Staff has provided your receipt. #2 Letter from Mr. Newberg re. Downtown School. The Traffic engineer is preparing a response to Mr. Newberg. A memo explaining the current status of alternatives being explored by Public Works to address this issue is attached. #3 Letter from Mrs. Cody regarding landscape maintenance.. A memo from the Recreation and Parks Department explaining city maintenance practices and their response to Mrs. Cody is attached. #4 Letter from Scott McMillan re. Sonic Burger. A letter to Mr. McMillan providing an alternative to providing a letter of credit is attached. #5 Contact with Traffic Engineer regarding signal at Hageman and Patton. This item was responded to previously by Public Works. As we discussed on the phone this project is now ranked #32 on the Signal Priority List. #6 Petition from residents on Shellabarger Road. Per your request staff has drafted a letter to Supervisor Patrick, for your signature, indicating the City is willing to work with Supervisor Patrick to resolve the concerns of residents in the area. #7 Insurance Information. The requested information has been sent to Mr. Gagosian by Carroll Hayden. #8 City Investments. A memo regarding the current status of local investments from the Finance Department is attached. #9 GRC Report. The report was released to a member of the public prior to the City Council receiving it by a staff person in error. We apologize for the error. #10 Traffic Sheds report. This report was previously distributed to all Councilmembers in the General Information package of 8~6~99. #11 & 12 Presentation of Workshop on Materials Recovery Facilities (MRF) possibilities and implications and study costs and funding mechanisms for trees and landscaping on major arterial medians; and presentation and discussion of high speed rail site locations. These items were requested to be referred to the Urban Development Committee. The Council policy has been that items are referred to committee by the entire Council. This helps insure that the same topics are not being discussed by more than one committee (i.e. at the last meeting the topic of median landscaping was referred by the Council from the urban Development Committee to the Community Services Committee). This prevents potential Brown Act violations. The best way to refer any topics you wish to have sent to a committee would be to make your request at a Council meeting for Council action. Staff will schedule a workshop on the Materials Recovery Facilities issue for a future Council meeting. #13 Public comments at the joint City/County meeting. This item was responded to in the 9/10/99 General Information memo to the City Council. #14 Scarlet Oak and Ming Avenue traffic. A status report from Public Works regarding the installation of a four-way stop at this location is attached. #15 Status of Kyle Carter Development. Information is attached from Development Services providing the current status of this issue. ~ ~R~PI, D MEMO TO DATE SUBJECT ~ ,/t~ .' TO DATE SUBJECT E;Adams SClc58 ~ August 24, 1999 Mr. David R. Couch City Hall 1501 Truxtun Avenue Bakersfield, CA 93301 Dear Mr. Couch: It's not in my nature to write letters to my Councilman but this is a matter so unique and so important to our city that I must speak out. At issue isthe ne,,',' downtown school and a possible closure of a portion of M street. Some points to be made if I may: 1) Our new downtown school is one of the best things that ever happened to Bakersfield. A friend in Pads remarked to me once that the singular most important requisite for maintaining the health and beauty of a city is to keep people living in its center. What we have here is a well designed and highly attractive replacement to a dreary, run down, part of the city. The school is well built and will be there to benefit from (and enjoy) for years to come. 2) Recent years have seen steady movement of the public sector into the city center, which has been followed by private interests, so that we now see an enormous payroll downtown. This means that young families are struggling to raise their children and work at the same time. Where? Downtown. Having the school handy is an enormous plus for them and their children. 3) The school, however, is not large enough. I guess we didn't see that coming, perhaps we should have, but we didn't. The school needs more land to expand and M street could provide it. In my view, the street should not only be closed but permanently removed from service and classrooms constructed on i~. i inspected the area and concluded that there are few, if any, businesses that would sustain a negative effect from such a closure. I suspect that the root of the problem lies with nearby highway 178 on and off ramps. It's sort of a high speed runway. 4) The Californian reported that some entities might sue the city if M street were closed. In light of the above, I suspect that such a suit might be entertained by the city with enthusiasm Yours sincerely, Pet~Newberg 1716 Welshpool Court ~ Bakemfietd, CA 93311 Home Phone (661)663-7890 August 30, 1999 Mike Doyle Parks Department Bakersfield, Ca. Dear Mike, I am writing you since I know you will remember talking to me many times regarding the overpruning of the trees and shrubs. I have moved to Seven Oakes and drive up and down Ming Ave. each day. Today the Pruners were at Buena Vista and Grand Lakes chopping away! The Seven Oaks regular crew are doing a good job out here on the mowing and some pruning has gone on. We have told the crew.boss that we don't want the bushes cut short and they seem to be listening.---Now its fall and another group seem to be doing the radical pruning. Please Stop this!!! Earlier this year the crew came and raised the pine trees to the top of the wails in areas that didn't even get mowed around----we need the trees to be allowed foliage so that we will have reduced pollution.. The bushes fi.om Stockdale to Ming on Old River road need to be allowed to grow evenly. The pruners just keep cutting even though the bushes need to be allowed to be grow taller, The bushes on Ming from Old River Road to the Library look just beautiful now---but it is about this time last year that they were leveled to nothing but stubs---just before the Business Conference. They worked on Saturday and Sunday to accomplish this! !! Can you get these pruned lightly this year_or just skipped altogether? Mike, you have it in your power to makeBakersfield a beautiful green city. It would be a great legacy to pass to our future generations. I believe with better cummunication and watchfulness you will accomplish this. Sincer~ ~ / ~'~"~ ~'~:~'~-?'~:- 805-396-1797'6601 Pine Viewgl~r~. ~ak~fielf~CA 93307 BAKERSFIELD CITY CLERK September 3, 1999 ~ Ho~rable City Council Member David Couch Ci~ of Bakersfield 1501 Tm~on Ave. Bakemfield, CA. 93301 Dear Mr. Couch: This will provide you with wdtten communication regarding a concern or issue i have with the City of Bakersfield over a Sonic Drive In project ! am developing on Rosedale Hwy. and Main Plaza / El Toro Viejo !Southeast corner). I have been working on this site for over 2 1/2 years. It is currently owned by the State of California (Cai Trans) and it is one of their "retention basins." We noticed, 2 1/2 years ago, that this retention basin .appeared considerably larger than the volume of water that may need to be retained in it. So, we contacted Cai Trans and began a process of acquiring the front 1/2 of the retention basin (in order to buiid a Sonic on it) and to re-build the back 1/2 of the retention basin for Cai Trans. One of the interesting things is that, by charter, Cai Trans cannot deal with me, an individual, directly. They stated that they could only deal with "municipalities." So, this project has been funneled back and forth via the City of Bakersfield. Early on.. I had to sign a contract with the City of'Bakersfield that stated that the City of Bakersfield would not incur any costs for Sonic by being the "middleman." This was (and still is) a reasonable request. Additionally, even though this is Cai Trans' retention basin, they want the City of Bakersfield to · "maintain" this retention basin until the time that Cai Trans deeds all_of Rosedale Hwy. to the City of Bakersfield which they estimated to us would be approximately 7 years. Here is the issue. The City of Bakersfield wants me to post a letter of credit for $10,000.00 for the maintenance of this retention basin while the State owns it. I had my engineer, Mike Callagy at Cornerstone Engineering, call the City Maintenance Dept. to find out how much the annual expense would be to maintain a hole in the ground (retention basin). They told us approximately $400.00 annually. Why would I post a Letter of Credit, or any other vehicle, for $10,000.00 over a $400.00 annual bill that I will gladly pay? I contacted Richard Fanucchi at Mission Bank to determine how much a Letter of Credit would cost me. The tab?... $200.00 per year !! Now, I am not trying to be difficult or unreasonable, but this is ridiculous. I don't think I should expend 50% of a cost just to insure that the $400 bill will be paid. i mean my City of Bakersfield trash bill at each Sonic is over $4,000.00 per year and ! don't have to post a Letter of Credit, C.D. or lein for it. ! keep thinking, "just have the Maintenance Dept. bill me and I will pay it !! How simple can this be?" i mean this isn't a $20,000 street fight-of-way issue or something like that. Mike Callagy has contacted both Public Works and the City Attorney's office to see if we could eliminate this unreasonable requirement and' all they give back to us is another $10,000.00 option. The last one being a $10,000.00 lein against the property with the lien being in first position ! After I contacted Richard Fanucchi at Mission Bank, he too thougt this was ridiculous and he told me he WOuld contact'you on my behalf. And, here we are. What I would like to see happen is to have the $10,000 requirement waived completely and to have the Maintenance Dept. bill me annually. Where am I going? I have 5 Sonics in town. I have built the last 3 in 17 months. I have paid the City over $100,000.00 in fees alone in this timeframe. Plus, I just signed a contract to build another 5 Sonics in Kern County. Your help would be greatly appreciated. Sincerely, Scott A. McMiilan Sonic ~iU ~UU~H I-~ ~:~-~41 ! FROM: CITY CLERK'S OFFICE B .~ I( E R S F [ E [. D Office - 326-3767 Fax - 661 32;~)t~ ~ -~/- ??__.our ~ To ,RE OUT M Of. Phc FAX Left Package Please Call Signed With Recycled Paper 47296 DATE E RETURNEr YOUR CALL ~LEASE CALL · . AG~N CAME TO SEE YOU WANTS TO SEE YOU '~ FO~M 4006 DEAR DAVID COUCH WE THE SHELLABARGER RESIDENTS AND HOMEOWNERS HAVE SIGNED THIS PETITON TO .REOPEN THE WEST END OF SHELLABARGER ROAD. WE NEED TO HAVE THE ROAD REOPENED FOR THE SAFETY AND AN ALTERNATE WAY TO EXIT AND ENTER SAFELY OUR STREET. WE HAVE SEEN THE "NEIGHBORHOOD FRIENDLY" ROUTE AND WE LIKE IT. NOW THAT THERE IS NO DOUBT WHAT THE DESIGNED NEIGHBORHOOD IS GOING TO BE. WE ON SHELLABARGER WOULD VERY MUCH APPRECIATE THE ROAD REOPEN 'IMMEDITLY. MANY OF US HAVE USED THE ROAD WHEN IT WAS OPEN AND REALLY LIKED IT. WE NEED IT REOPENED. WE ON SHELLABARGER DID NOT REALIZE WHAT THE PETITON WAS THAT MR. KOCH HAD. WE WERE ALL LEAD TO BELIEVE THAT THE ROAD 'WASGOINGSTRAIGHT THREW TO JEWETTA, THAT'SWHAT WE WERE TOLD. LET'S DO WHAT THE RESIDENT'S ON SHELLABARGER REALLY WANT. WE WANT AN ALTERNATIVE WAY TO EXIT AND ENTER SAFELY FOR CHILDEN AND OURSELVES-AND FOR OUR FAMILY AND FRIENDS AND EMERGENCY VEHICLES. WHAT YOU HAD PLANNED 1N THE BEGINNING BEFORE WEWERE MISLED WASTHE BEST · FOR US THE HOMEOWENRS AND RESIDENTS. PLESE JUST REOPEN THE STREET WE DID NOT NEED A MEETING TO CLOSE THE STREET WE DON'T WANT A MEETING TO' REOPEN THE STREET. SHELLABARGER RESIDENTS AND HOMEOWNERS PETITION This is a petition to open the west end of Shellabarger Road. The west end of our street has been closed because of a petition. Everyone thought it was going straight through to Jewetta. The housing track has 5 tums before we get to Jewetta and 3 turns before we can get to Palm. The housing track is very neighborhood friendly. It is a very good option. In case an emergency arises during the Calloway construction, or any other time, this would be the only other way out. We have had mishaps in the past causing our road to be closed to through traffic, where we couldn't get to the end of our street in either direction. We have waited for hours until P.G. and E. had the repairs completed. In an emergency the street will be closed until .the fire dept or other authorities feel it is safe. It does not matter to them what we say, we will not get through until they feel it's safe. When the road is torn up and repaved we will have another option. We could go .west and avoid all the construction completely. In two or more years when Shellabarger has access to a light at Slicker (formerly Art Street) and Calloway, it will be a very congested intersection. We will be sharing this with Palm and other neighborhoods. We will be forced to use this route to enter and exit Shellabarger, by the traffic light. Shellabarger Road will be a dead end street, at the east end. We will probably only have one lane for a left-hand turn, Slicker and Langley will also be adjoined at this intersection. Langley is a commercial area with many businesses, some businesses have many vehi_cles and equipment, that will be entering and exiting Calloway. We could avoid this intersection completely by using the west end of Shellabarger, especially during.the rash hours. By September, the Calloway Drive project will be complete.with six lanes from Rosedale Hwy to the railroad tracks. We will be living with this traffic for up to 2 years with only one way out.-THINK ABOUT CALL0WAY! Have you seen the new housing tracks being built tO the north and south? Its is really growing out here in Rosedale and so is the traffic. We must have another way to enter and .exit safely. Our only option will be to open the west end of Shellabarger. SHELI,ABARGER RESIDENTS AND HOMEOWNERS PETITION FOR THE WEST END OPENING 17'~A~~' 21. ~-x 23. 28. t~~~ .~ ~~~~ . 29. 4~~ t~g7' f~ ~ ,, SHELLABARGER RESIDENTS AND HOMEOWNERS PETITION FOR THE WEST END OPENING., _ ,, 43 . ~ - 53. 56. 88 . L' ""' 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 ~ : ~.~-2!%9 B A K E R S F I E L D ' MEMORANDUM TO: Alan Tandy, City Manager Septemb~~ FROM: Carroll I-Iayden, Human Resources Manager SUBJECT: Reqnest for release of insurance information and additional claims experience information Councilmember Couch submitted a request from insurance broker Rodger Gagosian for me to sign a letter provided by Mr. Gagosian to be put on City of Bakersfield letterhead to be sent by them to all of the City's current insurance carriers in order to obtain current benefit information. They would like the city to authorize the release to Mr. Gagosian and Mr. Clay Koerner all information regarding the city's benefit plans, claims information, premiums and renewal offerings. There are several concerns regarding this request. It is inappropriate for the city to utilize city letterhead and employee signature to authorize a private interest or enterprise to have access to confidential city information, absent authorization by the City Council. Such City Council authorization could only occur within an open and competitive process. To do otherwise could subject the City to legal challenge. The City currently has a contract with Buck Consulting to act on behalf of the City regarding health care consulting and contract renewals with health insurance vendors: The city has had a long standing policy and practice of using health care consultants rather than insurance brokers to assist with the review, marketing and renewal of city health plans. Council action to use consultants rather than brokers has been consistent since 1988. The City is not currently marketing its health plans, but is negotiating renewals with our existing vendors. Buck is currently in the process of obtaining information and negotiating with the City's health insurance providers for 2000 calendar year renewals. Having a third party involved in these negotiations would unnecessarily complicate and possibly delay an already complex and important process. Mr. Gagosian and his associates were given the opportunity to provide proposals when the existing city health plans were marketed and when the current health care consultant was selected. Their proposals were not selected at that time by the City Council. $:~JOHN~Co~n¢il Rct'erils\Couch~brokerl wpd There are also concerns regarding the appropriateness of providing such special access only to Mr. Gagosian and Mr. Koerner and not to other insurance brokers in the area who would also want such an opportunity. If the city were to only .give such access to Mr. Gagosian and Mr. Koerner the city could possibly be subject to legal challenge. The City marketed its health plans in 1998 and provided opportunities for all brokers to bid on city health plans. Based on the quotes received at that time the City Council determined it would be more cost effective to deal directly with the health insurance companies utilizing a consultant rather than use a broker. I am providing a copy of a letter from the City's health care consultant at that time, Herb Kaighan, which describes the role of the consultant versus use of a broker. The proposed letter also seems to imply unlimited access to city health insurance records. There are concerns regarding the privacy of medical information. Medical information on individuals covered by city health insurance plans is very sensitive and any right to access should be very clearly and legally described. I do not recommend providing Mr. Gagosian the requested letter for these reasons. The City has cooperated with and provided publically available information to Mr. Gagosian and Mr. Koerner in the past. Recently, information was provided at Councilmember Couch's request regarding the City's health plans. In reviewing a memorandum from Mr. Gagosian from the most recent referral from Councilmember Couch, it was determined that the monthly claims experience information requested was not complete. We have obtained the remaining information requested from our health care consultant. It should be noted that the format is somewhat different from that prepared by our previous consultant, however it should provide the requested information we have available. There is no claims experience available to the city for vision or mental health benefits as they are paid on a capitated (fee per person not claims) basis. cc. Bart Thiltgen, City Attorney $:~JOI4N~o~nci! Refer&ls~ouch~mke~l. Aon Consulting Employee Benefits Consulting Group February21,1997 Mr. John Stinson Assistant City Manager City of Bakersfield 1501 Truxtun Avenue Bakersfield, CA 93301 Re: Consultant versus Broker Dear John: Last SPring the City Council contracted with Aon Consulting to market the medical and dental benefits for City employees and retirees. This has not been done for six years. The HMO portion of the benefits was marketed in 1991 and Health Net was replaced by Cali£omiaCare effective 1-1-92. We were hired April, 1992~ City Council made its decision to use Aon Consulting-for this current marketing task for several reasons, not the least of which is our successful strategic approach in helping to guide City staff, the insurance committee, the personnel committee and City Council toward decisions that have been very. effective in managing benefit costs as well as maintaining employee satisfaction with the programs. Over this five year period of time: - · The Blue Cross fee-for-service plan design has been fine tuned and modified to both control and enhance benefit performance, both for the City and employees. * The underwriting of the programs has been arranged for maximum. competitiveness and cost efficiencies. * The mental and nervous and chemical dependency benefits have been carved out and placed with a managed care program, thus improving the benefits for employees.and keeping the costs neutral for both the City and its employees. · Quarterly experience reporting and annual financial accounting has kept the City continuously intbrmed on the actual cost and cost trends of the plans. ;' r: ( ',t:,.',l;:&": ~. : ':'.'tt'.ltl(t' ~, ~': :it~ · '" .t'".'(r't' ! ,".oil it." Ii' '.ti L~' i }:l~irl~t, tl ['!~Itt:lllit' ~'lt'l'.~;'.l' ''~ V';/dxhlrc Dq)ui(.".'.lr~l. )txlit* .':1(1 · ,,,~ .'~:ll2(.tt.x, ( .iDllli':ItA' i)ll[ ' · ~'t'l: (21 it ~)~()-2')(1(), r.tx: IJl ~)627-(',155 Mr. John Stinson February 21, 1997 Page 2 · Renewals have been requested, negotiated and confirmed well in advance of their implementation date. · The entire retiree situation has been reviewed and resolved with collective bargaining consensus, including .the implementation of an alternative benefit program for Medicare eligible retirees and their dependents. The City Council agreed with the 1997 marketing strategyto allow for the realignment of retirees participation due to the changes implemented 7-1-96 and again announced in the open enrollment for an effective date of 1-1-97. Thus, an appropriate evaluation of risk can be made by competing vendors as well as the existing vendor. There are several reasons why an employer chooses to work with a consultant rather than a broker with regard to both obtaining employee benefit advice and/or performing certain tasks such as marketing the coverages: · A consultant is objective in that its compensation is derived from agreed upon fees paid directly by the City,. A broker receives compensation from commissions paid by a vendor with whom coverage is placed. This is usually based on a percentage of premium. The rates determined by the underwriting vendor would take into account this financial liability. Rates developed through the consultant would be net of commissions and therefore lower than those developed by a broker. In addition, some brokers have override commission agreements with certain vendors which are not disclosed and could influence the evaluation performed by the broker and the final recommendations. · A consultant has full access to the entire marketplace. Therefore, a consultant is able to receive competitive proposals from all vendors qualified to submit one. · When an employer uses a single consultant to perform the marketing tasks, unitbrm benefit specifications are submitted to the market place and a single source of-evaluation and analysis produces an objective "apples to apples" comparison of vendor proposals. · When dealing with a consultant such as Aon, the City is taking advantage of size and leverage, both locally and nationallv. Aon Consulting is the fourth largest consulting firm in the United States and one of three largest Health and Welfare practices in Cali/brnia. We are responsible tbr placing a tremendous volume of business with vendors and theretbre are able to develop very cost competitive .proposals as well as demand the best vendor service teams. Mr. John Stinson February 21, 1997 Page 3 · Our Los Angeles office has 40 employees dedicated to benefits; 12 are consultants and 8 are benefit analysts. The benefit analysts are all senior underwriters from insurance companies and have been trained to understand plan design .and benefits pricing. · The fee paid to a consultant for the marketing task is a one time fee. Commissions paid to a broker are 'included in the rates and are paid annually. · The continued use of Aon is based on a track record of expertise and satisfactory performance. · lfCity Council were to use a broker as a possibl~'altemative it would need to determine the process of selection, both locally and non-locally, which could become very. political. The purpose of the last personnel Committee meeting was to review and approve the Request for Proposal. the list of carriers and the marketing timetable which had already been approved by City staff and the insurance committee. The decision concerning who would perform those tasks had been decided by City Council over nine months ago. Based on the City's desire to do a due diligence competitive bidding of its programs and the possibility that one or more of these programs will be replaced with another vendor, it is essential that the timetable be adhered to. Prior to' hiring Aon Consulting, the. City. had consistently experienced the chaotic results of last minute renewal negotiations and new vendor implementation. We look forward to discussing these issues at the next personnel Committee meeting. Sincerely, ~erbert Xt. Kaighan Senior Vice President ' HVK/cl cc: Carol Hayden City of Bakersfield Monthly Experience Results I ; Active II Retiree J Paid Claims I .~.i.m I Loss !1 paid Claims I Premium I Loss Medical Rx Dent~l Total I TotalI Ratio Medical Rx Total I Total I Ratio Jan-97 $89,789 $20,710 $22,908 $133 407 $205,774 64.8% $47,996 $12,748 $60,744 $82,029 97.9% Feb-97 $88,525 $22,036 $28,388 $138 949 $206,930 67.1% $48,546 $11,364 $59,910 $65,079 92.1% Mar-97 $98,564 $20,371 $25,313 $142 248 $206,768 68.8% $54,880 $14,349 $69,229 $65,334 106.0% Apr-97 $124,080 $19,820 $,30,407 $174.307 $204,777 85.1% $64,816 $11,394 $76,210 $65,334 116.6% May-97 $75,934 $31,059 $23.938 $130.931 $203,924 64.2% $47,370 $21,205 $68,575 $65,079 105.4% Jun-97 $131,682 $20,265 $27 438 $179.385 $205,174 87.4% $62,452 $12.963 $75,415 $65,588 115.0% Jul-97 $128,161 $21,282 $27 639 $177 082 $203,512 87.0% $65,239 $13.501 $78,740 $65,588 120.1% Au~-97 $315,392 $20,808 $19 609 $,355 809 $202,708 175.5% $20,621 $12 511 $33,132 $67,876 48.8% $ep-97 $161,821 $24,243 $29 802 $215 866 $204,498 105.6% $33,717 $13 766 $47,483 $67,622 70.2% Oct-97 $143,958 $3.5,626 $20 805 $200,389 $204,872 97.8°/, $31,431 $19 724 $51,1.55 $85,842 77.7% Nov-97 $135,283 $23,477 $28 423 $187,183 $205,514 91.1% $134,566 $13 604 $148,170 $88,130 217.5% Doc-97 ~1168,175 ~r34,526 ~;16,96.3 ~;219,664 ~;208,072 106.6% ~:x3,951 ~14,938 ~;78,889 ~'::~,350 118.9% Y'rl~.$1.659.364 $294.223 $301,633 $2,255,220 ~;2,460,522 91.7°/~ II T,67s,58s ~;172,067 ~347,652 :}789,8,50 107.3%~ 28 City of Bakersfield Monthly Experience Results Active Retiree I Paid Claims Premium Loss Paid Claims ~ Premium ~ Loss I Medical Rx Total I Total I Ratio I Jan-98 '$107,117 $22,514 $34,124 $163 755 $185,955 88.1% $35,530 $16,253' $51,783 $76,455 67.7% Feb-98 $138,369 $22,O18 $29,934 $190 321 $185,534 ' 102.6% $77,194 $13,956 $91,150 $77,383 117.8'/o Mar-98 $142,115 $23,862 $31,594 $197,571 $185,062 106.8% $93,729 $14,120 $107,849 $78,002 138.3% Apr-98 $156,134 $26,567 $24,966 $207.687 $183,114 113.4% $65,575 $15,007 $80,582 $78,621 102.5'/o May-98 $103,628 $36,135 $29,492 $169.255 $i83,258 92.4% $43,964 $26,426 $70;390 $78,002 90.2'/° Jun-98 $136,661 $24,094 $28,610 $189 365 $185,750 101.9% $67,342 $17,449 $84,791 $78,621 107.8% Jul-90 $87883 $27,798 .$28,449 $144 130 $185,422 77.7% $39,858 $17,891 $57,749 $78,931 73.2'/° Aug-98 $141 744 $20,547 $26,906 $189 197 $185,371 102.1% $73,266 $20,545 $93,811 $79,860 117.5% Sep-98 $119 227 $25,724 $25,980 $170 931 $186;094 91.9% $70,486 $18,299 $88,785 $78,621 112.9% Oct-98 $134 849 $44,090 $31,038 $209 977 $184,463 113.8% $45,401 $25,967 $71,368 $78,312 91.1% Nov-98 $140 094 $32,886 $30,221 $203 201 $183,091 111.0% $69,073 $19,193 $88,266 $79,240 111.4% Dec-98 $92,618 $28,691 ~49,769 $171,07e 9183,133 93.4% ~32,246 ~18,564 950,810 978,312 64.9% Y'ii)!.$1.500.439 ~334,946 .~371,083 92,206,468 ~;2,216,246 99.6°/4 1l$713.664 9223,670 9937,334 9940,362 99.7%1 27 ~--- --- --- m m mm, m m m m m m City of Bakersfield Monthly Experience Results ! Paid Claims Premluml Loss Paid Claims Premluml Medical Rx Dental Total Total ! Ratio . Medical Rx Total Total I R~!o Jan-99 $155,773 $25,180 $28,224 $209,177 $252,253 *82.9% $58,125 $18,385 $76,510 $100,140 76.4% Feb-99 $242,698 $30,108 $33,296 $306,102 $253,983 120.5% $84,984 $18,656 $103,640 $86,231 120.2% Mar-99 $156,230 $30,328'$28,517 $215,074 $252,907 85.0% $57,274 $18,299 $75,573 $86,231 87.6% May-99 Jun-99 Jul-99 Aug-99 Sep-99 Nov-99 Dec-99 YTi:~15554.701 $85.617 $90.037 I;730.354 $759.143 96.2°/;!! 1152oo.3~3 $55,340 $255.723 S272.602 93.8~;! 26 Council Member Couch MEMORANDUM 99 .a. tj~ 30 Pff l~: 3{} ~BAK£RSFIE't.I:~ CITY CLERK TO: Honorable Mayor and City Council Members FROM: William C. Descary, Treasurer ~ DATE: August 26, 1999 SUBJECT: MONTHLY INVESTMENT REPORT ' Attached are Monthly Investment and Transaction RePorts dated July 31, 1999. These reports are submitted to you in accordance with Government Code Sections 53607 and 53646. City Investment Pool: Exhibit A: Investment Report - Summary Exhibit A- 1: Investment Report - Detail Exhibit A-2: Explanation of Terms Exhibit A-3: Transactions during the month Fire Department Relief and Pension Fund: Exhibit B: Investment Report - Detail Exhibit B- 1: Explanation of Terms Exhibit B-2: Transactions during the month Attachment CC: City Manager Finance Director 2?. ! 999 { 1:58PhO 'BAKERSFIELD DOWNTOWN ECONOMIC.DEVELOPMENT PROJECT City of Bakersfield ' ADMINISTRATIVE REPORT MEETING DATE: February 24, 1999 AGENDA SECTION: Consent Calendar ITEM: 8. j. TO: Honorable Mayor and City Council FROM: Jake Wager, Economic Development Director . DEPARTMENT HEAi~.~_..~~ _ DATE: February 11, 1999 CITY ATTORNEY CITY MANAGER SUBJECT: An Agreement with GRC Associates, Inc. for Economic Development Consulting Services. (WARDS 1 & 2) RECOMMENDATION: Staff recommends approval of agreement · BACKGROUND: With the completion of the Centennial Garden and its immediate success, it is time for the City to capitalize on that success. The next level of activity aimed at the continued improvement of the larger downtown area is the recruitment of complementary uses. The addition of synergistic enterprises such as food, specialty retail, and entertainment would enhance existing businesses and complement the success that the arena has brought to the downtown area. Other cities with similar facilities have found that such recruitment further energizes the downtown area. Economic Development staff have spoken with a number of firms experienced in providing such services. Based on cost considerations and demonstrated experience, staff recommends GRC Associates, Inc. (GRC). GRC has provided economic consulting services to cities and redevelopment agencies for over 15 years and currently is.providing housing consulting services to the CDDA. With the experience learned from hundreds of commercial projects, GRC has assisted over 50 cities in identifying and locating businesses, including many restaurants and retail shopping. The scope of work will encompass 4 tasks: 1) Review of Downtown Business Comparables - identifying business types usually found in downtowns, collecting data (including traffic counts, event attendance, employment estimates), and collecting property and sales tax information; 2) Identification of Potential Sites - locating most attractive sites for food, retail and entertainment businesses, developing profile of each site; DIk:P:~,ADMINS~GRC-Cpoenhaver Agr adm February 12, 1999, 9'21AM June 28,1999 Councilman David Couch Bakersfield City Council. '1501 Truxtun Avenue Bakersfield, CA 93301 Dear Councilman Couch: I am writing to you in regards to our recent conservation about the traffic situation at the intersection of Scarlet Oak Boulevard and Ming Avenue. As you are aware, this is a very busy intersection. Over the last several years, the traffic has steadily increased due to the opening of "The Marketplace" shopping center, the development of the area around the Seven Oaks Golf Course, the opening of the bridge over the Kern River on Old River Road which allows easy access to the southwest and northwest areas of Bakersfield, and the large employers, etc. such as Castle and Cook, Aera Energy, Mercy Southwest Medical Complex, State Farm Insurance, and CSUB which are all in the immediate vicinity of this intersection. As a result of the increased volume of traffic which passes through this intersection, I have personally witnessed several near misses (accidents). I use this intersection every day to go to my job at CSUB. I have great difficulty trying to cross Ming Avenue from Scarlet Oak Boulevard due to speeding motorists, all of the traffic that the aforementioned employers create, pleasure traffic; non signaling motorists, and people trying to either cross the intersection or make left: tums against very heavy traffic on Ming Avenue. Also, in a conversation with one of my neighbors, they informed me that the man of the house and one of his small children were nearly involved in a serious accident at this intersection due to several speeding teenagers. The other evening, my wife and I, canvassed the neighborhood to seek out our neighbor's input about the situation that exists at the intersection of Scarlet Oak Boulevard and Ming Avenue. Overwhelmingly, they voiced their concern that something should be done to make for a safer traffic situation at the aforementioned intersection. It is my understanding that this intersection is currently in the number six posiiion of priority to receive a traffic signal. However, I also understand that it could be at least anywhere from six months to a year before there is funding to have traffic signals installed. Also, we are aware that this priority rating could slip due to available funding and/or other intersections moving up on the priority list, which is due to the rapid development of the southwest side of Bakersfield and other traffic situations that exist in other parts of metropolitan Bakersfield. We, on the attached petition, believe that there is an immediate need .for traffic signal lights at the intersection of Scarlet Oak Boulevard and Ming Avenue. However, in lieu of the immediate installation of traffic signal lights at the subject intersection, we would be willing to accept the immediate installation of stop signs on Ming Avenue, in effect making this a "Four Way Stop" intersection. The acceptance of a "four way stop" at this intersection would be only a "temporary" solution to the traffic situation at this particular intersection. The City of Bakersfield, Traffic Engineering Department should at the earliest possible opportunity install traffic signal lights at the Scarlet Oak Boulevard and Ming Avenue intersection. Sincerely, Douglas Smith. CC: Stephen Walker- City Traffic Engineer 'PETITION We, the undersigned, do hereby petition the City of Bakersfield, to consider our request to immediately install traffic signal lights at the intersection of Scarlet Oak Boulevard and Ming Avenue. In lieu of the immediate installation of traffic, signal lights at the subject intersection, we would be willing to accept the immediate installation of"stop signs"'on Ming Avenue at this intersection, in effect making this a "Four Way Stop" intersection. (Temporary Solution) However, we the undersigned request that if the City of Bakersfield decides not to immediately install traffic signal lights at the subject intersection but instead decides on the "Four Way Stop" option proposed as a "temporary" solution that it will in no way relieve the City of Bakersfield of its responsibility when funding becomes available based on the City of Bakersfield's Traffic Department's current priority rating as of June 15; 1999, of the subject intersection, to install permanent traffic signal lights at the subject intersection. Name Address . 9. ' !' '-,~_,~'. C/." : .. -, .. , BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM TO: ALAN TANDY, CITY MANAGER FROM: RAUL M. ROJAS, PUBLIC WORKS DIRECTOR DATE: September 16, 1999 SUBJECT: DOWNTOWN SCHOOL COUNCIL REFERRAL WF0018233/001, WARD 4 and 2 "Couch requested staff prepare a response to the letter from Mr. Peter Newberg relating to the Downtown School and the possible closure of a portion of M Street. Copy of letter provided to Public Works." A copy of the letter from Mr. Newberg has been forwarded to the Traffic Engineer and a response is being written to Mr. Newberg. The possibility of closing the street to business traffic during the school year is one proposal offered to the City by the District. The businesses in the area object to the proposal of closing the street to business traffic during the school year; therefore, this is not an option. The Public Works Department is working with the Bakersfield City School District to mitigate their problem and several concepts are being considered. Other possibilities include flashing beacons and crossing guards. c: Traffic Engineering File - WF0018233.DowntownSchool,ref.wpd ~A~% City of Bakersfield *REPRINT* WORK REQUEST PAGE 1 REQ/JOB: WF0018233 / 001 PROJECT: DATE PRINTED: 9~10~99 REQUEST DATE: 9/08/99 CREW: TIME PRINTED: 15:25:19 SCHEDULE DATES LOCATION: ~'r~'r: 9~08~99 COMPLETION: 9/16/99 GEN. LOC: FACILITY NODES FROM: FACILITY ID: TO: REF NBR: REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: COUCH ORIGIN: CITY COUNCIL REFERRAL USER ID: RBARNHAR WORK TYPE: REFERRAL DESCRIPTION: DOWNTOWN SCHOOL CONTACT PETER L. NEWBERG Phone 1 - ( ) 7703 EL VERANO DR. Phone 2 - ( ) BAKERSFIELD, CA 93309-2727 REQUEST COMMENTS ***REFERRAL TO PUBLIC WORKS*** COUCH REQUESTED STAFF PREPARE A RESPONSE TO THE LETTER FROM MR. PETER NEWBERG RELATING TO THE DOWNTOWN SCHOOL AND THE POSSIBLE CLOSURE OF A PORTION OF M ST. COPY OF LETTER PROVIDED TO PUBLIC WORKS. Job Order Description: DOWNTOWN SCHOOL at~gory: PUBLIC WORKS asK: RESPONSE TO REFERRAL Assigned Department: PUBLIC WORKS START DATE / / COMPLETION DATE / / B A K E R S F I E L D ® 1990 TO: Alan Tandy, City Manager FROM: Stan Ford, Director Of Rec. And Parks ~ DATE: September 15, 1999 SUBJECT: COUNCIL REFERRAL # WF0018234 - PRUNING TREES & SHRUBS This is in response to a letter sent to Councilmember Couch by Valerie Cody dated August 30, 1999 regarding the pruning of trees and shrubs in the city. During the past ~ year or so we have had several telephone conversations with Mrs. Cody regarding the pruning of our landscape areas in the city in which she has given us her ideas as to the best methods in which to prune our trees and shrubs. This department has taken her : concerns into consideration. i' We are trying to create, balance between our need to provide responsible maintenance for our plant material which includes trees, shrubs, flowers and other landscape materials with the available resources we have. In the past year, we have been evaluating our maintenance practices throughout the city and through this process have developed a maintenance standards handbook. These standards should address the concerns of Mrs. Cody. Staff has spoken with Mrs. Cody to address her concerns and explain what maintenance practices we have changed in the past year due to her suggestions. We will take her written suggestions under consideration. We have informed her of our written maintenance standards manual that has just been completed which should give her a better understanding of our maintenance practices. Staff will stay in contact with Mrs. Cody in an effort to keep her informed of any new standards and also deal with any future concerns before they develop into issues. RECE V=D SEP ~ ~999 t~ ITY .~,-, , . '-'"":, OFF~CL: RECREATION AND PARKS 4101 Truxtun Avenue · Bakersfield · California o 93309 . (661) 326-FUNN o Fax (661) 861-0864 BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM TO: ALAN TANDY, CITY MANAGER FROM: RAUL M. ROJAS, PUBLIC WORKS DIRECTOR ~/~.- DATE: SEPTEMBER 15, 1999 SUBJECT: SONIC DRIVE-IN PROJECT City Council Referral #WF0018235 / 001 Councilmember David Couch requested staff respond to correspondence from Cocott McMillan concerning the issue ora Sonic Drive-In project on Rosedale Highway and Main Plaza~El Toro Vie jo (southeast corner). Attached is a copy of the letter to Mr. Scott McMillan regarding compliance to existing Agreement No. 98-126 and bond requirements. G:\GROUPDAT~Referrals\Couch\SonicDrRosedaleHighwayWF0018235.wpd BAKERSFIELD PUBLIC WORKS DEPARTMENT 1501 TRUXTUN AVENUE BAKERSFIELD. CALIFORNIA 9330! (805) 326-3724 RAUL M. RO.JAS, DIRECTOR · CITY ENGINEER September 15, 1999 Scott McMillan Consumer Science Corporation dba Sonic Burger 6601 Pine View Drive Bakersfield, CA 93307 Subject: Agreement No. 98-126 - Agreement To Pay All Costs Dear Mr. McMillan: You have requested the option to utilize a bond instead of a letter of credit for the security required in paragraph 2.12 of the above-referenced agreement. The purpose of the letter of credit is to 'secure payment of the maintenance on the improved sump and drainage facilities that you will be constructing, as outlined in paragraph 2.7. A Bond will be acceptable to the department in fieu of the required Letter of Credit Furthermore, a covenant disclosing the existence of the above-referenced agreement, in a/cfm acceptable to the City, needs'to be recorded at the Kern County Hall of Records promptly. Additionally, a bond for all construction and maintenance, as outlined in Section 8 of the agreement, must be accepted by the City in writing priorto commencing any construction of the improvements. If you have any concerns regarding this matter, please contact Marian P. Shaw at (805) 326-3579. Very truly yours, RAUL M. R'OJAS Public Works Director c: Alan Tandy, City Manager David R. Couch, C0uncilmember, Ward 4 Mike Callagy, Cornerstone Engineering G:~sub~SHA R EO~LET'I'ER$~1999~Sonic Rosedale2.wpd City of Bakersfield *REPRINT* WORK REQUEST PAGE 1 REQ/JOB: WF0018235 / 001 PROJECT: DATE PRINTED: 9~10/95 REQUEST DATE: 9/08/95 CREW: TIME PRINTED: 15:25:1~ SCHEDULE DATES LOCATION: ~'l'AK'l': ~08/9c COMPLETION: 16/9~ GEN. LOC: FACILITY NODES FROM: FACILITY ID: TO: REF NBR: REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: COUCH ORIGIN: CITY COUNCIL REFERRAL USER ID: RBARNHA2~ WORK TYPE: REFERRAL DESCRIPTION: SONIC DRIVE-IN PROJECT CONTACT SCOTT MCMILLAN Phone 1 661 - 3961797 ( ) 6601 PINE VIEW DR. Phone 2 - ( ) BAKERSFIELD, CA 93307 REQUEST COMMENTS ***REFERRAL TO PUBLIC WORKS*** COUCH REQUESTED STAFF RESPOND TO CORRESPONDENCE FROM SCOTT MCMILLAN CONCERNING THE ISSUE OF A SONIC DRIVE IN PROJECT ON ROSEDALE HWY. AND MAIN PLAZA/EL TORE VIEJO (SOUTHEAST CORNER). COPY OF CORRESPONDENCE PROVIDED TO PUBLIC WORKS. Job Order Description: SONIC DRIVE-IN PROJECT Cat~gory: PUBLIC WORKS Task: RESPONSE TO REFERRAL Assigned Department: PUBLIC WORKS START DATE __/ / COMPLETION DATE / / BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM TO: ALAN TANDY, CITY MANAGER FROM: RAUL M. ROJAS, PUBLIC WORKS DIRECTOR ~//f't~~ DATE: SEPTEMBER 15, 1999 SUBJECT: SHELLABARGER ROAD City Council Referral #WF0018236 / 001 Councilmember David Couch requested staff prepare a letter for his signature to Supervisor Barbara Patrick addressing the letter and petitions submitted by Shellabarger Road residents. As requested by Councilmember Couch, attached is a copy of the proposed letter to Supervisor Patrick, District 3, Kern County Board of Supervisors, regarding property o~vners petition to open Shellabarger Road. SEP ! 6 1999 ,, City of Bakersfield *REPRINT* WORK REQUEST PAGE 1 REQ/JOB: WF0018236 / 001 PROJECT: DATE PRINTED: 9~10~99 REQUEST DATE: 9/08/99 CREW: TIME PRINTED: 15:25:18 SCHEDULE DATES LOCATION: S'l'~%-~'l': 9~08~99 COMPLETION: 9/16/99 GEN. LOC: FACILITY NODES FROM: FACILITY ID: TO: REF NBR: REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: COUCH ORIGIN: CITY COUNCIL REFERRAL USER ID: RBARNHAR WORK TYPE: REFERRAL DESCRIPTION: SHELLABARGER ROAD REQUEST COMMENTS ***REFERRAL TO PUBLIC WORKS*** COUCH REQUESTED STAFF PREPARE A LETTER FOR HIS SIGNATURE TO SUPREVISOR BARBAllA PATRICK ADDRESSING THE LETTER AND PETITIONS SUBMITTED BY SHELLABARGER ROAD RESIDENTS. COUCH REQUESTED MARION SHAW CONTACT HIM ON THIS ISSUE. COPY OF RELATED CORRESPONDENCE PROVIDED TO PUBLIC WORKS. Job Order Description: SHELLABARGER ROAD  at~9ory: PUBLIC WORKS asK: RESPONSE TO REFERRAL Assigned Department: PUBLIC WORKS ~TART DATE / / COMPLETION DATE / / BAKERSFIELD CALIFORNIA September 15, 1999 CITY COUNCIL ~oh Price .Kern County Board of Supervisors Mayor 1115 Truxtun Avenue Irma Carson Bakersfield, CA 93301 Wu:e-Mayor w,,,-~. Attention: . Barbara Patrick Supervisor, District 3 Patricia DeMond w,~z Subject: Property Owner Petition to open Shellabarger Road Mike Maggard w~rd3 Dear Supervisor Patrick: David Couch Please find attached a copy of a petition signed by 89 residents of w.,-,~4 Shellabarger Road requesting the opening of the end of Shellabarger. As Randy Rowles you may recall, this end of the road was closed at the intersecting street, w.~ds Pepita Way, as a result of an earlier petition from the Shellabarger residents. However, these residents now seem to be comfortable with the Jacquie Sullivan opening of the road. Ward6 Mark Salvaggio J would be happy to meet with you to discuss ways to mutually resolve this Ward7 issue. Very truly yours, DAVID COUCH Counciimember, 'Ward 4 City of Bakersfield C: Alan Tandy, City Manager Raul Rojas, City of Bakersfield Public Works Director Jacques R. LaRochelle, Engineering Services Manager Marian Shaw, Civil Engineer IV-Subdivisions Ron Fraze, City of Bakersfield Fire Chief Dan Clark, Chief, Kern County Fire Department 1501 Truxtun Avenue · Bakersfield, California 93301 · (661) 326-3767 · Fax (661) 323-3780 G:~sub~SHARED\LETTERS\1999~shellaba rger_patrick. WPd " 'DEAR RAUL ROJAS WE THE SHELLABARGER RESIDENTS AND HOMEOWNERS HAVE SIGNED THIS PETITON TO REOPEN THE WEST END OF SHELLABARGER ROAD. WE NEED TO HAVE THE ROAD REOPENED FOR THE SAFETY AND AN ALTERNATE WAY TO EXIT AND ENTER SAFELY OUR STREET. WE HAVE SEEN THE "NEIGHBORHOOD FRIENDLY" ROUTE AND WE LIKE IT. NOW THAT THERE IS NO DOUBT WHAT THE DESIGNED NEIGHlqO~OOD IS GOING TO BE. WE ON SHELLABARGER WOULD VERY MUCH APPRECIATE THE ROAD REOPEN IMMEDITLY. MANY OF US HAVE USED THE ROAD WHEN IT WAS OPEN AND REALLY LIKED IT. WE NEED IT REOPENED. WE ON SHELLABARGER DID NOT REALIZE WHAT THE PETITON WAS THAT MR. KOCH HAD. WE WERE ALL LEAD TO BELIEVE THAT THE ROAD WAS GOINGSTRAIGHT THREW TO JEWETTA, THAT'SWHAT WE WERE. TOLD. LET'S DO WHAT THE RESIDENT'S ON SHELLABARGER REALLY WANT. WE WANT AN ALTERNATIVE WAY TO EXIT AND ENTER SAFELY FOR CHILDEN AND OURSELVES AND FOR OUR FAMILY AND FRIENDS AND EMERGENCY VEHICLES. WHAT YOU HAD PLANNED IN THE BEGINNING BEFORE WEWERE MISLED WASTHE BEST FOR US .THE HOMEOWENRS AND RESIDENTS. PLESE JUST REOPEN THE STREET WE DID NOT NEED A MEETING TO CLOSE THE STREET WE DON'T WANT A MEETINGTO REOPEN THE STREET. SEP - 3 ~999 P';~L!C WOR.g.S DEPAt~TMENT SHELLABARGER RESIDENTS AND HOMEOWNERS PETITION This is a petition to open the west end of Shellabarger Road. The west end of our street has been closed because of a petition. Everyone thought it was going straight through to Jewetta. The housing track has 5 turns before we get to Jewetta and 3 turns before we can get to Palm. The housing track is very neighborhood friendly. It is a very good option. In case an emergency arises during the Calloway cc~nstruction, or any other time, this would be the only other way out. · We have had mishaps in the past causing our road to be closed to through traffic, where we couldn't get to the end of our street in either direct/on. We have waited for hours until P.G. and E. had the repairs completed. In an emergency the street will be closed until the fire dept or other authorities feel it is safe. It does not matter to them what we say, we will not get through until they feel it's safe. When the road is torn up and repaved we will have another option. We could go west and avoid all the construction completely. In two or more years when Shellabarger has access to a light at Slicker (formerly Art Street) and Calloway, it will be a very congested intersection. We will be sharing this with Palm and other neighborhoods. We w/II be forced to use this route to 'enter and exit Shellabarger, by the traffic light. Shellabarger Road will be a dead end street, at the east end. We will probably 0nly have one lane for a le~-hand mm, Slicker and Langley will also be 'adjo/ned at this intersection. Langley is a commercial area with many businesses, some businesses have many vehicles and equipment, that will be entering and exiting Calloway. We could avoid this intersection completely by using the west end of Shellabarger, especially d,,,'ing the rush hours. -' By September, the Calloway Drive project will be complete.with six lanes from Rosedale Hwy to the'railroad tracks. We will be living with this traffic for up to 2 years with only one way out.' THINK'ABOUT CALL0WAY! Have you seen the new housing tracks being built to the north and south? Its is really growing out here in Rosedale and so is the traffic. We must have another way to enter and exit safely. Our only option will be to open the west end of Shellabarger. SHELLABARGER RESIDENTS AND HOMEOWNERS PETITION FOR THE WEST-END OPENING .9. ~~~¢ . ,. ,.,.,. 22 -' ' 27. 29. ~fi/~ [pp~l r~ --. ~ ,. 30. 32. SHELLABARGER RESIDENTS AND HOMEOWNERS PETITION FOR THE 42. 47 /~//~' ~ ~/~ 51. 52. 53. ' 64. 67.~~~ ~/~2~~~~ ~ ~7 . X~ .'~ 75. 76. ~ ~,~!/~ zo~// ~e// o~c~ ~3 3/'~ 78. 80. ~ 8,5. ,. ~ i © c.,;oo ~~¢.'"~ 9O 91 92 93 94 95 96 97 98 99 lO0 101 102 103 104 105 106 107 108 109 110 MEMORANDUM TO: Alan Tandy, City Manager FROM: William C. Descary, City Treasurer DATE: September 16, 1999 SUBJECT: CITY INVESTMENTS This is in response to a referral from Councilmember Couch to address the amount of City investment monies which have been placed with local banks and brokerage firms. Six banks responded to our survey indicating an interest in having City deposits: Bank of America California Federal Bank Mission Bank San Joaquin Bank Sanwa Bank California Union Bank of California On July 8, 1999 these banks were asked to quote rates on deposits of $100,000 and $1,000,000 for a term of one year. One bank quoted 4.70% on $100,000 only. Two quoted 4.75 % on either amount. One quoted 4.80% and 5.05% respectively. Another bank quoted 5.25% on either amount, and lastly, one quoted 5.45% on either amount. These rates were compared to 5.12% at the Local Agency Investment Fund (LAIF) and the one year Treasury Bill yielding 5.04%. The high quote was from Mission Bank which is a new bank that began operating in October 1998. The Finance Director and I determined that depositing public funds in a new bank that had not reported a profit would not be prudent. A deposit of $1 million for a one year term at a rate of 5.25% was made at the local branch (5201 California Avenue) of Sanwa Bank California. On September 17, 1999 a $1 million certificate of deposit matures at Washington Mutual Bank. Local banks will be surveyed again for rate comparisons. Investment orders have not been placed with local brokers for two reasons. First, in order for me to execute my public funds fiduciary responsibility, the City needs to have a custody/safekeeping agreement with a bank trust department to keep proper records of these transactions and ensure transactions are settled on a delivery versus payment basis. Second, based on cash flow and the current interest rate environment, there has been limited need for broker investments (bankers acceptances, commercial paper, treasurys and agencies). In July we did four agency investments, two with Bank of America and two with Union Bank. We did no such investments in August and none are anticipated in September and October. Cash needs are satisfied by daily revenue collection and LAIF withdrawals. In fact, the next agency investment matures in January 2000. I mention this activity only to point out that typically our investment transaction volume is not large this time of year, and local brokers should not expect a large volume of City transactions. With regard to a custody/safekeeping agreement, a request for proposal (RFP) was prepared and sent to ten banks that provide this service. Five responded by the August 27, 1999 deadline. These RFP's are being evaluated. Initial indication is that custody/safekeeping will cost $6,000 annually. Under current investment procedures this service is included at no charge. Below is a list of banks that responded: BNY Western Trust Company State Street Bank and Trust of California U.S. Bank Union Bank of California Wells Fargo Master Trust and Custody Services Local brokers were advised of the need for a custody/safekeeping agreement in my June 9, 1999 letter to them (copy attached). cc: Gregory J. Klimko, Finance Director Attachment S:~Darrin\Bill\Memo - Tandy - Sep 16.wpd BAKERSFIELD June 9, 1999 Thank you for your interest in participating in tile City's eflbrls in attempting to place investment orders through local brokers.. The City currently places its investments with firms which do not provide custody/sali:keeping services for outside purchases. Therefore, in order to do business with your firm, on a delivery. versus payment basis, a custody/safekeeping agreement must be itl place and internal procedures need to be developed or modified for broker relationships. It is estimated these items can be accomplished in approximately 60 days· We will be in contact with you when the agreement and procedures are in place. In the meantime, please send your wiring instructions. Very Truly Yours, William C. Descary City Treasurer WCDMb $:ll)arrin~llilgI,TR - Brokers - 1999 City of Bakersfield · Finance Department · 1501 Truxtun Avenue Bakersfield · California · 93301 (805) 326-3742 · FAX (805) 326-3760 City of Bakersfield *REPRINT* ~:~'~ ~' WORK REQUEST PAGE 1 REQ/JOB: WF0018237 / 001 PROJECT: DATE PRINTED: 9~16~99 REQUEST DATE: 9/08/99 CREW: TIME PRINTED: 14:14:48 SCHEDULE DATES LOCATION: 5'l'~u~'l': 9~08~99 COMPLETION: 9/16/99 GEN. LOC: FACILITY NODES FROM: FACILITY ID: TO: REF NBR: REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: COUCH ORIGIN: CITY COUNCIL REFERRAL USER ID: RBARNHAR WORK TYPE: REFERRAL DESCRIPTION: CITY INVESTMENTS REQUEST COMMENTS ***REFERRAL TO FINANCE*** COUCH REQUESTED FINANCE PREPARE A MEMO AS A FOLLOW UP TO ADDRESS THE AMOUNT OF CITY INVESTMENT MONIES WHICH HAVE COME BACK INTO LOCAL BANKS, FIRMS, ETC. SINCE HIS REQUEST AND ADDITION OF THIS GOAL TO COUNCIL GOALS. Job Order Description: ***CITY INVESTMENTS*** Cat~gory: FINANCE Task: RESPONSE TO REFERRAL Assigned Department: FINANCIAL SERVICES START DATE / / COMPLETION DATE / / BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM TO: ALAN TANDY, CITY MANAGER FROM: RAUL M. ROJAS, PUBLIC WORKS DIRECTOR ~ DATE: September 15, 1999 SUBJECT: COUNCIL REFERRAL WF0018241/001, WARD 4, SCARLET OAK AND MING AVENUE. 'COUCH REQUESTED STAFF PREPARE A STATUS MEMO CONCERNING THE TRAFFIC ISSUE AT THE INTERSECTION OF SCARLET OAK BOULEVARD AND MING A VENUE. COPY OF RELATED CORRESPONDENCE FROM RESIDENTS SENT TO COUCH PROVIDED TO PUBLIC WORKS." The Traffic Engineer has contacted the resident and discussed the need for a traffic signal at the intersection. The intersection meets warrants for both a traffic signal and a 4-way stop. Since the signal may not be funded for some time, the Traffic Engineer is proposing a 4-way stop as an interim traffic control. The work orders and design for the 4-way stop are being processed this week. If no delays are encountered, the stop installation, signs and markings could be in within two weeks. cc: Traffic Engineering File - WF0018241 .ScarletOak&MingSignal.ref.wpd slw: P:\DATA\WP\1999\WF0018241 .ScarletOak&MingSignal.ref. wpd Page 1 of 1 'i SIP I 6 1~::~ i '%~' City of Bakersfield ~- *REPRINT* WORK REQUEST PAGE 1 REQ/JOB: WF0018241 / 001 PROJECT: DATE PRINTED: 9~10~99 REQUEST DATE: 9/08/99 CREW: TIME PRINTED: 15:25:17 SCHEDULE DATES LOCATION: STA/<T: 9~08~99 COMPLETION: 9/16/99 GEN. LOC: FACILITY NODES FROM: FACILITY ID: TO: REF NBR: REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: COUCH ORIGIN: CITY COUNCIL REFERRAL USER ID: RBARNHAR WORK TYPE: REFERRAL DESCRIPTION: SCARLET OAK BLVD. & MING AVE. REQUEST COMMENTS ***REFERRAL TO PUBLIC WORKS - TRAFFIC*** COUCH REQUESTED STAFF PREPARE A STATUS MEMO CONCERNING THE TRAFFIC ISSUE AT THE INTERSECTION OF SCARLET OAK BOULEVARD AND MING AVENUE. COPY OF RELATED CORRESPONDENCE FROM RESIDENTS SENT TO COUCH PROVIDED TO PUBLIC WORKS. Job Order Description: SCARLET OAK BLVD. & MING AVE. Category: PUBLIC WORKS Task: RESPONSE TO REFERRAL Assigned Department: PUBLIC WORKS START DATE __/__/__ COMPLETION DATE / / MEMORANDUM September 16, 1999 TO: ALAN TANDY, CITY MANAGER FROM: ~/~STANLEY GRADY, PLANNING DIRECTOR SUBJECT: COUNCIL REFERRAL FROM COUNCIL MEMBER COUCH STATUS REPORT ON KYLE CATER PROPERTY NORSD ANNEXATION AND GENERAL PLAN AMENDMENT. I met with Kyle Carter and his engineer, Harold Robertson on Wednesday September 15, 1999, at 8:30am to discuss the project. Mr. Carter is still pursuing his options regarding the project. Through conversations he has had with Ralph Huey and the concerned chemical and oil refining companies there appears to be a discrepancy regarding the appropriate safe zone. Mr Carter has scheduled a meeting with industry representatives, City and County Fire Marshals to discuss the issue and seek resolution. The meeting will take place at his office on September 30, 1999, at 8:30am. I will be attending that meeting. The scoping session for the EIR was continued to October 7, 1999. There is a strong desire to resolve this matter by October 7, 1999. At that time any required refinements to the scope of the project can be made part of the revised project description. cc: Jack Hardisty, Development Services Director John Stinson, Assistant City Manager