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Home My WebLink About06/13/97 BAKERSFIELD CITY MANAGER'S OFFICE MEMORANDUM June 13,1997 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: ALAN TANDY, CITY MANAGER SUBJECT: GENERAL INFORMATION 1. There is a significant letter from PCL enclosed for your information regarding the use of union labor and local contracts. 2. Due to Proposition 218, the County is changing the landfill fee collection system, and the result is that the City and it's refuse customers are going to experience some major rate impacts. In addition, the County is placing the responsibility for fee collection on cities and haulers. There will be an immediate effect on owners of multiple unit dwellings. As of July 1st, they will have to pay a rate per bin volume, instead of the current flat rate. As of FY 97-98, single family dwelling customers will also be affected, because everything will be charged on a per-ton gate fee. The County may also cease funding it's share of the Mt. Vernon recycling operation. A memorandum from Public Works is attached. 3. Also enclosed from Public Works is a memorandum regarding the latest phase of the automated cart program. A map is also attached showing the areas to be automated, as well as the service days and the week the service will begin. Traditionally, the first two weeks generate problems, then people settle down and like the service. 4. The State has notified us that the Q Street Grade Separation project has been funded and money appropriated. The agreement with the Grade Separation District will be placed on the June 25th Council agenda. A memo from Public Works and the State's Letter of Notice is enclosed. 5. The latest report from the County on the LEA's regulated projects within the City is enclosed. Honorable Mayor and City Council June 13, 1997 Page 2 7. Staff's recommendations on the final budget are enclosed. 6. Responses to Council referrals are attached, as follows: · request from a Tevis Park resident about the basketball court lights facing the homes in Tevis Park; · provide Council with a report about a sewer hookup at 2617 Planz Road. AT: rs cc: Department Heads Pamela McCarthy, City Clerk Trudy Slater, Administrative Analyst JUN-t2-9? 17=14 FROM=AT CURD CONSTRUCTION ID:18182472392 PAGE lune 12, 1997 CITY OF BAKERSFIELD 1501 Tmx~n ,avenue Bakersfield, CA 93301 Ke: Bakersfield .arena Our attorneys met with the Building Trades Council yesterday, June 11, 1997 to negotiate the terms of a project agreement for the referenced project. The meeting was attended by approximately 30 union repres~tatives and our attorney Crreg Wolflick. It lasted 2-2 1/2 hours. The environment was tense and negotiations were unsu~I across the-board on all issues. The union representatives would only agree to have their agreement signed as is without any changes whatsoever, Attached is a summary of work that will be union because PCL is signatory to the respective labor agreemenB covering the work or be_,~-~e we have already awarded the WOrk to union subcontractors.. Also attached is a currem listing oi' local vendors and suppliers with whom we are already doing business. As you know, we just broke ground this past Monday and only started moving onto the site a few weeks ago. Of the two subcontraciors on site, both are union. One was selected in lieu of a local non- union subcon~a~tor who was low, but less than the 1 1/2% I committed to the City Council. ' We have ar,~unted for 79% of the work going to union labor this far and have not awarded any subcontract work ~o non-union subcontractors. Alan Tandy and I ate meeting with Doug Zhnmerman of the Building Trades Coffncil next week in an attempt to n~ofiate a project agreement. PCL CONSTRUCTION SERVICES. 1NC., Sou~we~ Region 200 Burchett Street, Glendale. CA 912133 T ($18) 246-3481 F (818) 247.57'75 $UN-12-97 17=14 FROM,AT CURD CONSTRUCTION ID:18182472392 PAGE 3/9 Mr. Raul Roja~ CITY OF BAKERSFIELD lune 12, 1997 Page Two Pleas~ call me if you have any questions. Very truly yours, CO TION S VICES, L-NC. T. Curd Regional Vice President Attachments (1) Summary of Union Work (2) Summary of Local Vendors POI. CONSTRUCTION SERVICES. INC.. Sou~west Recjio~ 200 Burchett Street, G~e~laie. C.A 91203 T (818) 246-3~.81 F (818} 247-~77S JUN-12-97 17=1S FROM=AT CURD CONSTRUCTION ID=18182472392 PAGE 4/9 SIJ'MlV[ARY OF I31~ON WORK SELF-I=,E..I.RFORM AI~D sLrBcoI~'RACTED 6-12-97 Awarded to Union Trades PC[. Self-perf°rm $14,600,000 Earthwork and HVAC 3,500,000 $18,100,000 To Be Awar. ded to Union Trade Various Trade~ $4,700,000_ $22,800,000 Total to Date Percentage of' Job tn Date 79% To Union Contractors PCt. CONSTRUCTION SEF~VICE$. INC.. SOU~lWe..st 200 ~4Jrcherl Street, OlendaJe, CA 91203 T (818) Z46-3,4~1 F (818) 24%,6775 L;~n~ NtJtn~' 474~ JUN-12-97 17: 1S FROM:AT CURD CONSTRUCTION ID: 18182472392 PAGE su~Y o~ ~ v~ u~n ~A~ JUNE 12. !~7 ADVANCE CONCRLr~ CUTTING 462~ DISTRtCr BI.V~. ll0S g3~1155 ALL TOOL e, EPAIK 6201 SCHIKRA CT. # 12 BA.KEi~'FIFJ~. CA 93313 8o$ 3g6-RRO.'Z ~ICAN BU~.~ MACHINES g'21 ISTH ST. B~ELD, CA 9~01 80~ 324-4741 AMI~ICAN F~t¢'1: CO. !~3 ECALIFORNIA AVE BAKF. R:~'IELD. C.A 93307 ~g)S ?~7-1414 ,3'.UN-12-S? 17: 1S ~'ROM.-AT CURD CONSTRUCTION ID: 181824,723S2 PAGE &SI - t~C. l lg ROBERTS LANE BAK[::.RS~J'r~.[~, CA gr330~ ~MCEILS.etF. LO CAU'FO~ ~ BOX Sl255 BAJKERSI-1E.LD, CA 933S0 BLUi~PRI~I' S~KVICE 73O- ITrH ST i - RAKF. RSI;~'~.~. CA ~r3301 CAL-MAT 1,O 13OX 22800 BAKF'JCSFII~D. CA 93390 SOS- 835-4.B00 CE. LLt~AK PLUS t52919'tH ST 805 834-4750 C~~ ~ l [~5 ":'"':" ' ~ 833~61 Z t JUN-12-~7 17:1S FROM:AT CURD CONSTRUCTION ID: 18182q723~2 PAGE FFE~Co, u.,c 141 FIRST BAK.ERS~Ib-%D. CA SO5 32~.R165 440 I~RUNDACtE L.N BAXERSI.'IELD. CA GENERAl. OFF[CE MACIIINES PRODUCTS 1119 CAI~TF'ORNIA AVE BAKERSFIELD, CA ~5 327-~7 tIENI.EY'S PHOTO 2OO0 H STRICt BAKERSFIEI.D, CA 91301 g0$ 324-94g4 KNItH4'TS PUMPING BAKF..~'! El .D, CA 80~ 397-411~ i .Ub4R~-RJACK BAKERSFIF. I.D. CA 93307 S05 ~34-4625 J~N-12-S? 17:1G FROM,AT CURD CONSTRUCTION ID:18182472392 PAGE 8/8 NORTHRIDG~ EQUIP. KENT^LS 4000 SACO KC}AD BAKF..RSI~IF~.D CA. 93308 Oki:ICE DEPOT - SCKXl'r PC)RD 1622 I~i1! STREET OAKERSF]FJ,D. CA 93301 805 324-97~ ! OFFICE DF. POT 56130 STOCK.DAI.E HWY BAKF. RSF~, C_at 93309 :~05 324-5n57 O'f-F. ARY'S OI,.TICE PRODUCTS - 4er30 E.A.%'TON DR. STI':..~ 805 325-~77 PI'ONTq;R. MERCANTR,F., CO. 1111 - 215T I~A.KERSFIF. LD, CA ~)$301 805 327.8581 PITI~Y ,I:IOW'F.S .~)10I:FICE PARX r~R.s'rl,.' 32S BAKU. RSL:I~.D. CA 9]3O9 ~$ 322-~(X)OX 1116 .. ~/,-:: · P~'~ SIGNS R~~ n, CA 93301 4 J.UN-12-9? 17: 1G FROM:AT CURD CONSTRUCTION ID: 181824?2392 FAGE 51~S ~Kl~l Iii- - '- - 80~ (~3'~?.6 LO VA~ ~ ~ TRF. E & CONSTRUC'tlON 7TH STA.NDARD ROAD ~)5 39°~- 17g~ ~ )d)~DICAL SERVIt.I:-S I O'7 S. BRYANT VARIOUS i.OC. AI. MERCHANTS: BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM TO: Alan Tandy, City Manager FROM: Raul Rojas, Public Works Director ,/~~//~ DATE: June 6, 1997 SUBJECT: COUNTY SOLID WASTE FEES Following action taken by the County Board of Supervisors last Tuesday, the City and its ratepayers will be greatly impacted. In the immediate future, the impact ,will be on the owners of multiple unit dwellings (M.U.D.s) and on our Mt. Vernon Recycling Facility budget. A year from now, there will be major impacts on all refuse customers in the City, especially single family dwellings (S.F.D.s). These impacts are described below. I. Immediate Impacts A. Owners of Multiple Unit Dwellings The County has ceased collection of landfill fees as parcel fees for M.U.D.s, and has made it a City responsibility to pay fees per container volume (bin fees) for refuse from M.U.D.s. As an act of limited compromise, the County will send out bills to the property owners on behaif of the City. However, the County still considers it a City fee. In preparing to do this billing, the County is mailing the attached letter to property owners in the City, notifying them of the change and of a community (not public) meeting on June 18. The letter contains four pieces of misinformation: 1. "This is not a rate increase" - is misleading because many property owners will end up paying more under the new County billing method. This is because they currently pay a flat charge per unit, and will pay instead a rate per bin volume. For those owners with spare bin space to handle the usual fluctuations in apartment refuse, the net 'charge will be higher. S:XWPDATA~C_SW~E.M~ ,'r7 MANAGER'S O~CE MEMORANDUM ALAN TANDY, CITY MANAGER June 6, 1997 SUBJECT: COUNTY SOLID WASTE FEES Page 2 2. "This system has proven to work well" - is a misrepresentation considering the City of Taft's protest for overpayments based on volume instead of weight. Bakersfield has the same problem, wherein landfill fees would be less if the County actually charged by the ton. In fact, County staff has assured the Board of Supervisors in public meetings that the system does not work well. 3. "Single family residences will not be affected" is a partial truth because S.F.D.s used as rentals would be eligible under Proposition 218 to protest the parcel fee they are being charged. 4. The letter represents the issue as only "a change in the way that these services are billed". This fails to mention the view, that the Board of Supervisors made very clear, that the fee is now a City responsibility rather than a County fee. B. Mt. Vernon Recycling Budget As a result of City/County differences over Proposition 218 issues, the County will cease funding its share ($400,000) of Mt. Vernon's operation which serves both City and County .users. We will address this problem in a separate memo. II. Impacts Next Year As a result of Proposition 218, the County is changing the entire landfill fee collection system. Because Proposition 218 would make it very difficult for the Board of Supervisors to raise landfill fees in future years, they are placing responsibility for collection of fees on cities and haulers throughout the County. This way, the cities and haulers will have to justify the increases to the ratepayer. The change will be made over two years: in FY 97-98 the parcel fee for M.U.D.s will be changed to a commercial bin fee as discussed above. In FY 98-99, parcel fees for S.F.D.s and commercial bin fees will be changed to a per-mn gate fee. Once everything is charged on a per-ton gate fee, the County will be free to raise it without consent of the property owners. S:\WPDATA~KC SWFEE.MEM MEMORANDUM ALAN TANDY, CITY MANAGER June 6, 1997 SUBJECT: cOuNTY SOLID WASTE FEES Page 3 Therefore, the cities and haulers will be forced to explain a what will seem like a compounded rate increase to the ratepayers; the transfer of a County fee to the City trash bill, and the increase of that new portion. KB: smp c: Judy Skousen, City Attorney S:\WPDATA~KC SWFEE.MEM ~u~'~4~97 12:42P KC Waste Mgmt Dept P.02 Daphne H. Hashifig , Oirec 2700 "H' Street. Suite 500 8ake~-field. CA 9330 I (805) 862-8900 (800) 5S2-KERN (option 6) ~.~ ~"~ ~ ;~ ~ ~ ~ ~:: iR Fax: (805) 862-890 I (} 1997 June 4, 1997 Dear Rental Property Ore,er: The passage of Proposition 218 last November expressed the will of Calilbmians to change the way fees and assessments are charged throughout the state. In response to Proposition 218, the Kern County Waste Management Department will be making a change in the way we bill tbr waste management services on all multi-unit rental properties on July 1, 1997. Single lkmily residences will not be affected. This change will only aI'/i~ct owa~ers of multi-unit rental property, renters, garbage haulers and the city govemmcms who bill for these services. This is not a rate increase; it is a change in thc way that these services are billed. Previously, multi-unit rental properties have been billed through a land use fee on the yearly property tax bill. With the new system, billing will be calculated based on a bin disposal fee; we have been billing commercial accounts in this manner since 1993 and this system has been proven m work well. Rather than billing for this service on the yearly property tax bill, the County of Kern will send you a separate bill based on your level of garbage service. For sell'haulers, this change means that you will either need to provide proof of payment for garbage pickup or pay $29. per ton at the gate of the landfill for disposal of your ~esidential waste. We will be having a meeting in your community on Wednesday, June 18, 1997 at 7:00 p.m. at the Beale Library, 701 Iruxtun Avenue, Bakersfield, Calilbmia, to discuss this change and to answer any questions which you may have about how this will affect you. If you have questions which you want to ask prior to the meeting, you may call us at 862-8889. Sincerely, Daphne H. Washington Director DHW:bn 1:~218~[IAKF. RSFI. WPD BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM TO: Alan Tandy, City Manager FROM: Raul Rojas, Public Works Dire ~r.~~ ~. DATE: June 6, 1997 SUBJECT: AUTOMATION ROLL-OUT The hauling contractors will be rolling out another phase in the automated cart program this month. Residents in the areas shown on the attached map are receiving fliers for a public information meeting to be held on June 12, at the City Chambers. The map attached shows the areas to be automated in this roll-out phase for June/July, as well as the service days and .the week that the service will begin. If there are any questions regarding this matter please feel free to contact Kevin Barnes, Solid Waste Director at ext. 3114. KB:smp ' RECEIVED ': JUN I 11997, S:\WPDATA\R ROLLOU.MEM FAIRGROUND~ i F.. PLANZ VfHII'~ / ~ ~T PANAMA BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM DATE: JUNE 12, 1997 Ill/ Attached is a letter by the State indicating that the Q-Street Grade Separation project has been funded and money appropriated. We have received a draft agreement with the Grade Separation District for this work. The agreement will be placed on the June 25~h Council agenda for approval. In addition to the agreement, the actual capital project, with the necessary appropriation, should be approved as well. RECEIVED cITY MANAGER'S OFFV" cc: Jack LaRochelle Ted Wright '~FTATE- OF CALIFORNIA - BUSINESS, TRANSPORTATION AND HOUSING AGENCY PETE WILSON, Governor DEPARTMENT OF TRANSPORTATION {~ DIVISION OF STRUCTURES P.O. BOX 942874 ]~]]~ C]E ][ V ]ED SACRAMENTO, CA 94274-0001 (916) 227-8048 JUN 0 - 1/)97 TDD:' (916) 654--4014 FAX: (916) 227-8031 PUBLIC WORKS DEPARTMENT June 3,1997 Grade Separation Fund P & Q Street Project Priority No. 16, 1996-97 06-Ker-CR-0 Mr. Raul Rojas Public Works Director Public Works Department 1501 Tmxton Avenue Bakersfield, CA 93301 Dear Mr. Rojas: This is a Letter of Notice that the amount of $4,864,000.00 was allocated and encumbered on May 30, 1997 from the Grade Separation Fund authorized by the Legislature for the 1996-97 Fiscal Year, to assist the City of Bakersfield in constructing the Q Street Underpass project beneath the tracks of The Burlington Northern Railway Company, pursuant to Section 190 of the Streets and Highways Code. Sincerely, ,- HENRY BRiMHALL II, Chief Project Management Branch bc: John Peterson-Local Programs Accounting Gordon Marts-6, Local Sts & Rds HJV/sjf BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM TO: Alan Tandy, City Manager FROM:~)~g Raul Rojas, Public Works Director DATE: v, June 12, 1997 SUBJECT: GENERAL INFORMATION Attached for your information is a copy of the Activity Status Report, dated June 6, 1997, from the County Environmental Health Services Department describing the status of the Local Enforcement Agency's (LEA) regulated projects. LEA7.MEM Attachment RECEIVED · ' 1 /' CITY MANAG ENVIRON~MENTAL HEALTH SERVICES DEPARTMENT RESOURCE MANAGEMENT AGENCY STEVE McCALLEY, R.E.H.S., Director A DAVID PRICE III, RMA DIRECTOR 2700 'M' STREET, SUITE 300 ~ Engineering & Survey Services Department Bakersfield, CA 93301-2370 Environmental Health Services Department Voice: (805) 862-8700 Fax: (805) 862-8701 Planning Department TTY Relay: (800) 735-2929' Roads Department JUN 1 1 1997 June 6, 1997 ?USl. lC WORKS DEPARTU£NI Rau!_Rojas, Public Works~ Director- '- :' CITY OF BAKERSFIELD 1:501 Truxmn Avenue Bakersfield CA 93301 SUBJECq": Activity Stares Matrix Dear Mr. Rojas: Enclosed is the May Matrix desCribing the stares of the Local Enforcement Agency's (LEA) regulated projects within the City of Bakersfield. ShOuld you wish further information or clarification, don't hesitate to call. Hey, Dirccto~ SMc:MTG:jg cc: David Price III, Director, Resource Management Agency File PROGRESS OF PROJECTS WITHIN THE CITY OF' BAKERSFIELD I Rosedale Burn Dump Closure of burn dump for post CIWMB has approved $525,000 The North of the River Closure closure land use as a in grant funds for remediation OfRecreation District will construct recreational faci'lity, the burn dump. These funds ~ soccer fields after remediation SWlS #: 15-CR-0026 * will be used to over-excavatel, has been completed. and relocate the burn ash on LEA WO #: 216 ** site. The ash will be covered I Remediation is tentatively with asphalt in two (2) proposed scheduled to end July 31, 1997. Location: parking areas. The Waste Section 31, T29S, R27E Management Department will South east corner of provide final drainage and Brimhall Rd. & Jewetta grading. Ave. Remediation began April 8th aqd Property Owner: is continuing. The ash has been No Change In Status Kern County relocated and the site is being regraded. ., Greenfield Burn Dump Investigate the existence of a The LEA has requested the site, The California Integrated Waste #2 burn dump at this location, be removed from the Solid i Management Board must r Waste Information System. , approve the LEA's request to remove the site from the Solid SWlS #: 15-CR-0039 . Inspections have been ,, Waste Information System. LEA WO#: 180 terminated. Location: Section 33, T30S, R27E No Change In Status No Change In Status Property Owner: City of Bakersfield Bakersfield Sanitary Immediate Goal: Remediation of Remediation of the burn duml~! is Continue remediation of the Landfill/Burn Dump burn material to reduce/eliminateunder the oversight of the burn ash under the ERAP. Closure. the health risks associated with Department of Toxics, ERAP. burn ash. The City has agreed to install a SWlS #: 15-AA-0044 Closure of the landfill will not . new gas well near probe PH 9 Reduction of the landfill/methaneproceed until the burn dump to reduce offsite gas impacts. LEA WO #: 102 and 319 gas at the facility boundary to issues have been resolved. less than 5% of the Lower The City will modify the original Sections 10, 11, 14, and Explosive Limit (LEL). Kleinfelder ,Inc. recommends Draft Closure Plan to integrate 15, T29S, R28E that the City install a new gas the burn dump closure with the 4200 Panorama Drive Long Term Goal: well near probe PH 9 to reduce landfill closure. Closure of the sanitary landfill offsite gas impacts. EHSD Property Owner: and burn dump in compliance agrees with this City of Bakersfield and with Title 14, CCR. recommendation. EHSD other private individuals recommends continued monitoring in the homes in the area of probe PH 9. City of Bakersfield Concurrence and issuance of a The City solid waste staff have The facility will be inspected Greenwaste Facility Standardized Composting notified the LEA of the need to every month to determine Permit. expand the compost area to compliance with State Minimum SWlS #: 15-AA-0311 include the 10 acres previously Standards, Title 14, CCR. used for recycling inert wastes. LEA WO #: 412 The City has stated there is a A draft Notice and Order will be need to begin the expansion available June 11, 1997. Location: immediately. The Standardized Section 9, T30S, R28E Solid Waste Facility Permit musf! 2601 S. Mt. Vernon Ave. be revised to include the expansion area. To facilitate the Property Owner: process the LEA will issue a City of Bakersfield Notice and Order to the City to allow the expansion and establish a schedule for revision of the permit. China Grade Burn Immediate Goal: Remediation of The area from where the acid The LEA will inspect the landfill Dump/Landfill Closure burn material within landfill sludge was removed was area quarterly and will reduce boundaries, to reduce/eliminate regraded. The erosion materi~ the inspection frequency of the SWIS #: 15-AA-0048 the health dsks associated with was replaced on June 4, 1997.! burn dump area to annually. burn ash. The immediate goal has been LEA WO #: 108 met. A final notice and order for Long Term Goal: t submittal of the final Location: Closure of the sanitary landfill A draft Notice and Order has ~t closure/postclosure plans should Sections I & 12, T29S, and burn dump in compliance been developed to establish a be issued by June 30, 1997. R29E with Title 14, CCR. compliance schedule for Landfill Road submittal of the final closure/postclosure maintenanc~e Property Owner: plans for the landfill. Kern County June 6, 1997 * SWlS = Solid Waste Information System number issued by the California Integrated Waste M~nagement Board (CIWMB). ** LEA WO# = Local Enforcement Agency Work Order number used by EHSD. 3 BAKERSFIELD CITY MANAGER'S OFFICE MEMORANDUM June 13, 1997 TO: Hor~(~ral~l~e Mayor and City Council Members FROM: GaiI'E'. Waiters, Assistant City Manager / SUBJECT: 19~7/98 Budget Changes Pursuant to Council comments during the 1997/98 department budget presentations, staff is recommending the following amendments: Recommendations 1. Increase reserve amount to fund a new fire station for fiscal year 1997/98 to $100,000. Land acquisition costs are not factored in because of a land swap proposal with Castle and Cooke; and major equipment costs are funded through the Equipment Fund. 2. Add a clerical position in the Police Department for approximately $23,000. The Police Chief has determined that a two-year Department of Justice grant of approximately $490,000 can fund the following positions: one sworn officer for the PAL Program, two police service technicians, and two telecommunicator positions. Should the grant not be available, staff will seek authority from Council to fund one telecommunicator position. Additionally, a workload review will be undertaken to identify new technological opportunities and to determine the magnitude and level of increased workload for administrative staff. 3. Add $20,000 for remediation of minor asbestos problems in the Convention Center. Staff had originally viewed this on an as needed basis. However, the Public Works Department is confident that there are additional areas that need to be addressed and can be anticipated. 4. Alternatives to a request from Council member Carson are outlined in the attached memo. Staff recommends Option B because it is an immediate interim solution. In addition, staff suggests pursuing, with the Senior Center, an agreement that allows us to expand our adult program by using the Senior Center facility, which would be of city-wide general benefit. Please note that the Honorable Mayorand Members ofthe City Council 1997/98 Budget Changes June 13,1997 Page 2 year-round recreation program requires full-time staff support. The $60,000 includes funding that position with CDBG funds for fiscal year 1997/98. In subsequent years, the position would become a part of the permanent personnel complement and be supported with General Fund monies. Not Recommended 1. The Traffic Engineer position, as explained during the budget presentation, would be needed once the Traffic Operations Center comes on line during the 1998/99 fiscal year. Staff will provide Council with a justification for an additional position at that time. 2. Regarding a clerical position for the graffiti program, $70,000 has been proposed for temporary assistance in the 1997/98 Proposed Budget. The Public Works Director has indicated that the $70,000 for temporary assistance is appropriate to address the clerical work load, and no addition changes in resources is warranted at this time. 3. The additional funding request from KEDC has been pulled because a negotiated agreement was worked out which is mutually acceptable. 4. Staff was asked to consider establishing a policy that would strongly encourage employees to depart from Meadows Field when traveling on city business. Staff as surveyed travel during the 1996/97 fiscal year and has determined that 72 percent of staff's air travel already is being conducted from Meadows Field. We will monitor the remaining 28 percent over time to see if additional trips can be targeted. A matrix of the findings is attached for your review. A matrix of the remaining issues also is attached. Staff recommends that Council approve the above-cited actions. cc: City Manager Assistant to the City Manager Department Heads BAKERSFIELD Economic and Community Development Department MEMORANDUM June 13, 1997 TO: Alan Tandy, City Manager FROM: Jake Wager, Economic Development Director~ SUBJECT: Identification of CDBG Funds in support of a Lowell Park Recreation Program and associated issues. At your request I have attempted to identify sources of CDBG funds in support of a Lowell Park recreation program as well as the eligibility of the various components involved. This memo will outline two funding options. Option A - It is my understanding that Community Services Department has indicated that a year-round recreation program will cost approximately $60,000 a year. Since this is an expansion of the City's recreation program and the services are targeted to an eligible area, this is an eligible project under the public services cap. Further, it is my understanding that the Senior Center has requested financial support from the City of Bakersfield in order to continue the provision of services to the elderly. The request is for $15,000. Although the City may ultimately be able to provide the financial support requested, one problematic issue that does arise is that a program or project becomes CDBG eligible only if it is a new activity or if it expands an existing activity. It is unclear if this would be the case with the Senior Center. Staff is presently researching this issue. Also, associated with this option is the question of where would the increased recreation program be housed? One option that has been discussed is the retrofitting of the Lowell Park shop building. Current estimates indicate that the retrofit of this building and its replacement (at a yet to be identified location) would cost approximately $280,000. It is important to note that while the retrofit of the building for recreation purposes is CDBG eligible, the replacement of the shop building is not since it's use is of City-wide benefit. Thus, the total cost associated with this option is $225,000. This includes: $60,000 - year-round program; $15,000 - financial support for the Senior Center; and $150,000- retrofit of the Lowell Park shop building. This last amount includes design and project management cost. Option B - As in Option A, the expansion of recreation programs at Lowell Park is clearly a CDBG eligible activity. Perhaps a faster resolution of where to house the added programs as well as providing the additional financial support to the Senior Center (while clearly staying within the CDBG guidelines) would be to consider leasing the former site of the Crippled Children's Society. This facility is currently owned by the Senior Center. By entering into a one year lease with the Senior Center for the use of the Crippled Children Society's building at a cost of $15,000, the City would address the immediate financial needs of the Senior Center and at the same time have immediately available a facility which would meet the City's interim need for a location from which to deliver an expanded Lowell Park recreation program. Staff would recommend that if this option was selected an additional $10,000 be made available for any necessary tenant improvements. Thus, the total estimated cost for this option is $85,000. This cost includes: $60,000 - year-round Lowell Park recreation program; $15,000 - one year lease payment for the use of the former Crippled Children's building; and $10,000 - tenant improvements. With respect to funding sources, staff has identified one option which would keep all existing and approved CDBG programs (and projects) intact. Staff was already preparing for Council action on July 16, 1997, a request to appropriate $50,919 of CDBG program income to the Business Loan Program. Staff would now recommend that these funds be made available for the Lowell Park recreation program. In addition, $57,500 of CDBG funds have currently been committed to the Desert Counseling Clinic Project. This project relied on funding by the County of Kern. However, the County has indicated it will not be funding this project, which in turn frees up these funds for the Lowell Park Project. The combination of these two sources of funds are sufficient to address the preliminary cost identified in Option B without impacting any other CDBG projects. If Option A is selected, the two sources of funds identified above, would not be sufficient. In this case staff would suggest that the City Council consider reducing the Clinica Sierra Vista Project by the amount necessary if Option A was selected. As indicated earlier, Option A is currently estimated to cost $225,000. The total amount available by using the two previously cited sources is $108,419. Thus, leaving a gap of$116,581. The City has reserved $306,900 for the project. Ifthe Council was to agree to reduce this project by the amount necessary to implement Option A this would leave a balance $190,319 for this project. It is unclear, at this time, if/his project would be able to move forward following such a reduction. Two other issues of note do require brief mention. As you are aware the City of Bakersfield can only spend up to 15% of its total CDBG allocation on public services. Based on the Action Plan for FY 97/98, the City is $100,000 below that cap. The City is currently funding three programs for a total of $308,706 (Graffiti Removal, Fair Housing, and Looking Good Neighborhood) in the public services category. In considering the Lowell Park Project and the two options presented, the City comes close to the absolute cap. Under Option A (totaling $75,000), both the recreation program and the Bakersfield Senior Center's financial support (assuming it is ultimately found to be CDBG eligible) fall into the public services category. Under Option B, the recreation program, the lease payment for the Crippled Children's building and the tenant improvements (totaling $85,000) are all deemed to fall into the public services category. The retrofitting of the Lowell Park shop building is a capital improvement project and thus does not fall under or counted against the 15% public services cap. Given the possibility that any of the currently funded public services programs could incur an unforeseen expense, it would be prudent to cap CDBG public services expenditures at $85,000. Finally since the Lowell Park Project was not included in the FY 97/98 Action Plan submitted to HUD in May 1997, an amendment will be required. If the amendment is initiated in the near future, staff would anticipate concluding all of the associated processes in time for City Council action on August 20, 1997. Please call if you have any questions or you would like to discuss this further. dlk:P:~VS\lowell.mem FY 97-98 PROPOSED BUDGET CHANGES Expenditure Revenue Program Item Changes Changes Comments CIP Fire station $100,000 Staff suggests increasing the reserve amount for FY 1997/98 to $100,000. Operating Two additional positions in the Police Department According to the Police Chief, these positions allow the Clerical $23,000 department to match the growth in sworn officer positions. Telecommunicator $0 Grant money will fund telecommunicator position. Worl<load Review $41,000 Staff also will be commissioning a workload review to identity ongoing and future administrative staffing issues. Operating Two additional positions and a reclassification in Public Works Staff has determined that an additional Traffic Engineer Traffic Engineer $0 would be needed when the Traffic Operations Center comes on line during the 1998/99 fiscal year. Clerical, Graffiti $0 Staff will collect data to justity a clerical position to Planning Technician, Graffiti $0 support the expanded Graffiti program. $70,000 of temporary money has been proposed to cover potential workload increases. A reclass audit for the Planning Tech will be done as appropriate. Operating Convention Center asbestos mitigation $20,000 Contingency funding for remediation of minor asbestos problems. Gas Tax 24th Street traffic signal $0 Staff will being the design phase in 97/98. Cost adjustments will be made to other projects to fund $8,000 for this project. Funding Source Increase in 1996/97 Motor Vehicle in Lieu $84,000 Final in-lieu payment for 1996/97 has been received. Funding Source Fee-for-service insurance rate reduction 1997/98 $100,000 Premiums to be reduced effective 1/1/98. Total $184,000 $184,000 CDBG Year-round recreation program in Lowell Park area $60,000 $50,919 will come from unprogrammed funds; $57,500 is Rental use of former Crippled Children's Society building $15,000 available because of a project being canceled due to lack Renovation of former Crippled Children's Society building $10,000 of County funding. The balance remaining is $23,419 and will Total CDBG $85,000 be reserved for the Business Loan Program. Air Travel Departures by City Employees FY 1996-97 through June 12, 1997 Bakersfield [i~i~i~!~iiiiilt-os^n§eles Ontario Burbank Other Cities I~.~.~!itii~ City Attorney's Office 1 1 100.00% 0 0 0 0 0.00% City Manager's Office 16 13 81.25% 2 0 1 3 18.75% Community Services 5 0 0.00% 4 0 1 5 100.00% Development Services/Building 2 2 100.00% 0 0 0 0 0.00% Financial Services 4 4 100.00% 0 0 0 0 0.00% Fire Services 2 0 0.00% 1 0 1 2 100.00% Police Services 27 24 88.89% 3 0 0 3 11.11% Public Works 11 5 45.45% 0 1 5 6 54.55% Totals 6_.~8 4__~9 72.06% 1--0 i _8 1_.~_9 27.94% Note: Departments not listed did not use air travel during this period. (p:\OPER BDGT\97-98~IR FAR E1 .WB2) 12-Jun-97 DIVISIONS OF RECREATION AND PARKS RECEIVED JUN - 9 1997 DATE: June 6, 1997 ,.CITY MANAGER'S TO: Alan Tandy, City Manager FROM: Stan Ford, Director SUBJECT: Lights at Tevis Park During the second public hearing regarding the maintenance district assessment, Mr. Rogers, from the Tevis Park area, complained about the lights at the basketball court. After Mr. Rogers voiced his complaint, I discussed the issue with him and told him that I would investigate. Last night Allen Abe and I visited the park to assess the situation. My initial response is that: · The lights are visible fi'om Mr. Rogers upstairs windows (I believe he has the only two story house on the north end of the park). · Shadows were visible on the side of his house when the lights were on. I could not determine the light level, but I have seen shadows caused by a full Moon. · I could not determine if the light reaching Mr. Rogers house was the result of spillage or fi'om the aiming of the fixtures. · Another possibility is that the nuisance is a point - source problem. I believe that the situation warrants further investigation. It is possible that shielding the lights will provide a satisfactory solution. I would discourage adjusting the aim of the fixtures because I feel that the court is well lit and that any change in the aim of the lights could change the surface light level in such a manner as to effect the safety of the public. I will keep you informed of our progress with this issue. ~_. ~ City of Bakersfield WORK REQUEST PAGE 1 REQ/JOB: WF0013357 / 001 PROJECT: DATE PRINTED: 5~23L97 CREW: SCHEDULE DAT START: g~21t97 LOCATION: COMPLETION: 02/97 GEN. LOC: WARD4 FACILITY NODES FROM: FACILITY ID: TO: REF NBR: HRGS. 9. D. REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: REFERRAL - MCDERMOTT ORIGIN: CITY COUNCIL REFERRAL WORK TYPE: REFERRAL DESCRIPTION: TEVIS PARK LIGHTING REQUEST COMMENTS ***REFERRAL TO COMMUNITY SVCS - S. FORD*** MCDERMOTT REQUESTED STAFF CONTACT MR. PAPI ROGERS REGARDING TEVIS PARK LIGHTS FACING THE HOMES IN TEVIS RANCH. Job Order Description: TEVIS PARK LIGHTING at~ory: COMMUNITY SERVICES DEPT aSK. RESPONSE TO REFERRAL Assigned Department: COMMUNITY SERVICES DEPT START DATE / /__ COMPLETION DATE / /__ BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM TO: Alan Tandy - City Manager FROM:~/~( Raui M. Rojas - Public Works Director DATE: June 12, 1997 SUBJECT: Council Referral WF0013358 / 001, Salvaggio 2617 Planz Road Sewer Hookup Mr. Dewey Sorensen requested the City to install a sewer lateral at 2617 Planz Road. Joe Lozano agreed to have City forces do the work for a construction fee not to exceed $3,500 plus the standard connection fee of $1260. Mr. Sorensen paid a deposit of $500 on May 28, 1997 with the balance due 45 days after completion of the work. The work is now complete and Mr. Sorensen has submitted checks in the amount of $3,000 for the balance of the construction work and $1,260 for the connection fee. LD',MEMO\CCRfPlnz RECEIVED ..... CITY MANAGER'S OFFICE City of Bakersfield *REPRINT* % WORK REQUEST PAGE 1 REQ~JOB: WF0013358 / 001 PROJECT: DATE PRINTED: 6/12/97 REQUEST DATE:5/ 21/97 CREW: SCHEDULE DATES START: 5/21/97 LOCATION: COMPLETION: 6/02/97 GEN. LOC: WARD7 FACILITY NODES FROM: FACILITY ID: TO: REF NBR: COUNCIL REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: REFERRAL - SALVAGGIO ORIGIN: CITY COUNCIL REFERRAL WORK TYPE: REFERRAL DESCRIPTION: SEWER HOOKUPS/PLANZ RD/HUGHES LANE REQUEST COMMENTS ***REFERRAL TO PUBLIC WORKS*** SALVAGGIO REQUESTED STAFF PROVIDE COUNCIL WITH A MEMO REGARDING DEWEY SORENSEN'S INQUIRY REGARDING SEWER HOOKUPS TO HOMES FACING THE SOUTH SIDE OF PLANZ ROAD BETWEEN HUGHES LANE AND MESA GRANDE AND HIS REQUEST FOR A NEW SEPTIC SYSTEM. Job Order Description: SEWER HOOKUPS/PLANZ RD/HUGHES LANE Category: PUBLIC WORKS Task: RESPONSE TO REFERRAL Assigned Department: PUBLIC WORKS START DATE / / COMPLETION DATE / /