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Home My WebLink About08/08/97 BAKERSFIELD CITY MANAGER'S OFFICE MEMORANDUM August8,1997 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: ALAN TANDY, CITY MANAGER SUBJECT: GENERAL INFORMATION 1. A memo is enclosed from the Recreation and Parks Director regarding planned use of park development fund balances for improvements at existing parks in areas that are "built out" or where no new parks are expected. 2. 1996-97 Senior Citizen refuse refunds are currently being prepared. We are processing 4,123 refund checks this year, which we expect to mail this week. 3. Because of the County's new billing method for refuse service, mobile home owners in rented spaces could experience a 46% net cost increase, from $45.60 to $66.56, annually. This is based on the use of two 32 gallon cans picked up twice per week. Per the enclosed memorandum, staff recommends that mobile home park refuse service be converted to automated cart service for refuse only (no greenwaste) with once a week service, using a 64 gallon cart. This will reduce the County fee from $66.56 to $33.28 per year for these residents. 4. In another issue related to the County landfill fees, we are in disagreement with them over whether or not costs for dumping residential street sweepings and illegal dump clean ups are included in the residential parcel fee for landfills. The County maintains that street sweeping waste was excluded from the parcel fee in 1988, but their fee ordinances do not confirm it, either way. We are holding our position that the City should not pay gate fees for this material. A memorandum from Public Works is attached. 5. A memorandum is enclosed from the Fire Chief on the status of the County communications system upgrade. Honorable Mayor and City Council August 8, 1997 Page 2 6. Also attached is a listing of possible events that may be booked at the new arena, based on conversations we are having with their representatives. Some have bookings or tentative holds, including Alan Jackson, Sesame Street, a rodeo and hockey. Others are in a fairly advanced stage of interest, such as Disney on Ice and Ringling Brothers' Circus. Still others, such as World Team Tennis and CSUB basketball, are in very preliminary discussions. 7. We have prepared a report on sales tax and TOT revenues collected by the City that can be directly attributed to conventions and other events and activities held at the Convention Center which is enclosed for your information. Even without any multipliers for the frequency of money turning over, it generates nearly $500,000 a year in taxes. When we say it operates at a deficit, that is not taken into account. 8. As a reminder, I will be on vacation next week. John Stinson will be in charge during my absence and will be able to contact me, if necessary. 9. We issued the final RFP for private management of the arena/convention center this week. I will brief you on that at the next available workshop. 10. In response to a Council inquiry, I checked - John Q. Hammons does not own PCL, nor have they ever done business. AT:rs cc: Department Heads Pamela McCarthy, City Clerk Trudy Slater, Administrative Analyst DIVISIONS OF RECREATION AND PARKS DATE: August 1, 1997 TO: Alan Tandy, City Manager FROM: Stan Ford, Director of Recreation and Parks ~ SUBJECT: Developer Fee Money Usage for Built Out Areas This memo is in response to your request regarding our planned use of park development fund balances to improve existing parks in areas that are "built out" or where no new parks are expected. There are two zones with available fund balances for which no new parks are expected. Following is a summary of the planned expenditures for these zones. Zone 2 Stockdale Available Acquisition and Development Funds as of 3/31/97 (see note) $194,191 Proposed Uses: Patriots park:~ Fencing $ 21,000 Portion of shared cost for maintenance shop/storage facility $ 52,106 Replace animal swings for 8 park playgrounds '~ (3 year phased project; 96/97 phase completed) $ 32,000 Saunders - Replace Playground Equipment & Sign $ 23,000 Grissom - Replace Playground Equipment $ 21,543 Centennial- Replace Playground Equipment $ 22,542 Castle - Replace Playground Equipment $ 22,000 $194,191 Zone 5 Central Available Acquisition and Development Funds as of 3/31/97 (see note) $ 89,606 Proposed Uses: Beale Service Drive $ 25,000 Fencing improvements at 3 parks (2 year phased project; 96/97 initial funding year) $ 22,050 Portion of shared cost for maintenance shop/storage facility $ 22,444 Replace animal swings from 3 park playgrounds (3 year phased project; 96/97 phase completed) $12,000 Replace signs at various parks $ 8,112 NOTE: The Park Acquisition Ordinance allows for funds to be used for improvements to existing parks if no park site is to be acquired in the applicable zone. Please call if you have any questions. GL:SF:bao'd s:\parks~nemos\dfinufboa MEMORANDUM AUGUST 4, 1997 TO: GREGORY J. KLIMKO, FINANCE DIRECTOR FROM: NELSON SMITH. ACCOUNTING SUPERVISOR //-/'-~ SUBJECT: 1996-97 SENIOR CITIZEN REFUSE REFUNDS We are currently processing 4,123 refund checks totaling $266,126.45 regarding the 1996-97 senior citizen refuse refunds. Bardng any unforseen problems, we anticipate the checks will be mailed on Friday, August 8, 1997. cc: Alan Tandy, City Manager Raul Rojas, Public Works Director AUG - 5 1997 BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM TO: Alan Tandy, City Manager FROM: ~Lf~ Raul Rojas, Public Works Director DATE: v ~ July 25,1997 SUBJECT: MOBILE HOME PARK REFUSE SERVICE VS. COUNTY FEES This is to recommend a solution for a problem which will soon be caused by the County's change in landfill fee collection. There is currently a shock wave among mobile home owners in county areas because the County's "new billing method for the same old rate" has resulted in a net cost increase of 46 % for those with rented spaces. The same is about to occur within the City, as the County's new bills are being prepared. Ironically, those with owner-occupied spaces will not be changed this year. The increase occurs because of the change from parcel fees to bin fees. Mobile homes with rented spaces have historically only been charged the old $45.60 annual parcel fee. However, the new County bin fee amoUnts to $66.56 annually, based on the use of two 32 gallon cans picked up twice per week. When owners complain to the County about the new higher bill, the County tells the customer to ask the hauler to reduce the service level in order to lower the bin fee. To shift the focus from the County's own problem, they even imply that the increase results from some cities and haulers providing more service than needed. This is ludicrous, since the County's old parcel fee was based on the same service level discussed above. The upshot will be that some mobile home parks will want reduced service levels, in order to reduce the County fee. Staff recommends converting these to automated cart service for refuse only (no greenwaste) using a small (64 gallon) cart serviced once per week. This will reduce the County fee from $66.56 to $33.28/yr for these residents. The City will charge these units the standard Multiple Unit Dwelling rate for collection service, rather than full residential service rate. KB:smp RECc. :9 S:\WPDATA\R CTYFEE.MEM - !CITY MANAG F R'S,.:,c'":":: c'".. BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM TO: Alan Tandy, City Manager FROM: Raul Rojas, Public Works Director ~ DATE: August 6, 1997 SUBJECT: DISPUTED CHARGES FOR CERTAIN COUNTY LANDFILL FEES We are currently in a dispute with County staff over fees for certain loads of refuse. The issue is whether or not costs for dumping the wastes (residential street sweepings and illegal dump clean ups) are included in the residential parcel fee for landfills. We maintain that they are, because the material is originally generated on residential parcels. Therefore, we have been declaring these loads as "free" residential material at the County gatehouse for several months. Of course, the County eventually figured out that their revenue was decreasing and asked us about our operation. Upon hearing our reasoning, they assured us that street sweeping debris was excluded from the parcel fee back in 1988. However, definitions in the County fee ordinance do not confirm it either way, so we asked the County for any supporting records or meeting minutes. They expressed that Roy Weigand of Kern Tax would recall and enlighten us. He did recall the issue clearly, and agreed with us that the County would be double charging with gate fees for street sweeping debris from residential areas. He also commended our effort to prevent city residents from paying double. We are therefore holding in our position that we should not be paying gate fees for this material. KB: smp BAKERSFIELD FIRE DEPARTMENT M E'M ORA N D U.M Date: July 30, 1997 To: Alan Tandy, City Manager From: Michael R. Kelly, Fire Chief~.~ Subject: Status of County Communications System Upgrade At the Board of Supervisor's meeting yesterday, the status of the County communications system upgrade was discussed. The County General .Services Division recommended that County personnel be responsible for preparation of plans and specifications for the upgrade of the County microwave backbone of the mobile radio system. It was also recommended that the County Communications Division, with the assistance of a system integrator and the Communications Project Committee, be responsible for project management. The final recommendation requested evaluation by the County Administrative Office of the potential financing of the communications system upgrade. All three recommendations were approved by the Board. ' The overall project itself is proposed to be split into four separate phases. · Phase 1 includes site preparation · Phase 2 replaces the existing microwave backbone system · Phase 3 replaces the entire radio system · Phase 4 is the addition of specialized features to the system such as Mobile Data Computers (MDCs) and Automatic Vehicle Locators (AVLs) After approximately 45 minutes of discussion, the Board endorsed Phase 1 and 2 which were to be evaluated immediately. The Board requested more detail for Phase 3 as far as cost and timing and mentioned the possibility of phasing out the existing radios over time rather than replacing them now. For Phase 4, the Board recommended that MDC's and AVLs be considered at a later date and not during the initial communications system iREC " VED [CITY ""' ' "'. ~ Status of County Communications System Upgrade Page 2 upgrade due to the system installation time frame and the changing technology involved with these features. The emphasis on replacing the existing microwave system as the initial phase of this overall project may, in fact, delay the replacement schedule of the existing Computer Added Dispatch System (CAD). This concept was not throughly discussed. There was also discussion by a County budget analyst regarding the status of the State budget. After his presentation, the Board agreed that dependent on the outcome of the State budget, the entire communications system upgrade may have to re-evaluated or possibly put on hold. MRK/kec MEMO\KELLY\COMMUNICATIONS SYSTEM Arena Events We have been in contact with representatives of the following events to discuss the possibility of booking them in the new arena: World Team Tennis CSUB Basketball Rodeo - Flying U Rodeo Disney on Ice World Champions on ICe Universal Concerts - Rock and Contemporary Pace Motor Sports - Motocross and Monster Trucks World Wrestling Federation - Avalon Attractions_- Theatre The Symphony The following events are booked or have tentative dates on hold: Ringling Brothers Circus DBL Entertainment -Alan Jackson Sesame Street Live Hockey BAKERSFIELD CITY MANAGER'S OFFICE MEMORANDUM AUGUST 7, 1997 TO: ALAN TANDY, CITY MANAGER FRO~-N~~OLORES TEUBNER, ASSISTANT TO THE CITY MANAGER SUBJECT: CITY REVENUES ATTRIBUTABLE TO THE CONVENTION CENTER Per your request, I have prepared an estimate of the sales tax and TOT revenues collected by the City that can be directly attributed to conventions, activities, events, etc. held at the Convention Center. I used several data sources to calculate the estimates. The attendance data and concession sales figures were provided by Greg Cronk. The average daily room rate, average daily discretionary spending for convention attendees and room night totals were provided by John Meroski of the Convention and Visitors Bureau. I also referred back to the study done by Coopers & Lybrand on the economic and fiscal impact of a stadium for per capita discretionary sales for local event attendance and average sports team spending data. The revenue estimates I have developed are for sales tax and TOT and are based on direct spending only. The total estimated sales and TOT attributable to the Convention Center is $488,902. Estimates for non-general fund revenues such as gas tax are not included because it cannot be used to support the operations and maintenance of the Convention Center. I have split attendance into three revenue generation categories: convention attendees which are assumed to be non-local, event attendees which are assumed to be local and sports team attendees performing at the convention center. Convention Attendance (non-local) The total non-local attendance for conventions is 112,610 people. Based on this attendance I have calculated total TOT generation at $278,230. This assumes an average daily room rate of $50.33 and total room nights of 51,186. The calculation is as follows: 51,186 room nights X $50.33 average daily rate X 12% TOT rate - 10% of TOT reserved for CVB = $278,230. The sales tax estimate is based on attendance and average daily discretionary spending of $114 per day per convention attendee. Based on this I have calculated S:~DOLORES\ ....... t.wpd , i~---,~-i WI .... ,,.~.,,.,-~ ~ OFFICE total sales tax generation at $192,$63. The calculation is as follows: 112,610 attendance X $114 average daily spending X 1.5% City sales tax allocation = $192,563. Event Attendance (local) Total local attendance for events, activities, etc. is 254,944 people. I have assumed no TOT revenue associated with this type of attendance. Sales tax estimates were calculated based on average discretionary spending of $2.13 per person (Coopers & Lybrand study) and total annual concession spending of $342,314. Based on these assumptions I have calculated total sales tax generation of $13,280. The calculation is as follows: 254,944 event attendance X $2.13 average discretionary spending × 1.5% City sales tax allocation = $8,145 $342,314 concession spending X 1.5% = $5,135 Sports Team Players (non-local) Total hockey team attendance for 32 home games is approximately 800. Based on attendance I have calculated TOT at $4,349 and sales tax on team member spending at $480 using the Coopers & Lybrand estimate of $20 per day per player for discretionary spending. The calculation is as follows: 800 team attendance X $50.33 average daily room rate X 12% TOT - 10% CVB TOT = $4,349 800 X $20 average daily discretionary spending X 2 days X 1.5% City sales tax allocation = $480 Please let me know if you need any additional information. S:~DOLORES\ccrevest.wpd