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HomeMy WebLinkAbout08/22/97 B A K E R S F I E L D CITY MANAGER'S OFFICE MEMORANDUM August 22, 1997 TO: HONORABLE MAYOR AND CITY COU,.hlS,V" FROM: ALAN TANDY, CITY MANAGER SUBJECT: GENERAL INFORMATION 1. A councilmember asked for a report on how the arena will be used for floor space - conventions, etc. A report from John Meroski is enclosed, which partially addresses that. In addition, both the concourse of the arena and the floor can be used for booths for trade shows and displays. Having the buildings side-by-side provides great latitude for us. Sometimes both floor areas will be booths - other times one building will be that, while the other serves as a banquet site. One of the allegations circulating in the community has been that the real need was only for meeting rooms - not an arena. While more meeting rooms are always nice, you have to have the numbers of people to fill up break out rooms. One of the flexibilities the new complex has is for major events - all attendees can be in the arena, and can break out for smaller events to divided up sections of the convention center floor area, as well. In all, the interplay between the two buildings creates a lot of flexibility. 2. A memorandum is enclosed from Public Works in response to a Council request for staff to consider the feasibility of an anti-litter campaign for Bakersfield. Included is a summary on Escondido's Adopt-a-Street Program, one of the most comprehensive in California. 3. Attached for your information is an article from the current issue of Planning Magazine on "crime prevention through environmental design" and how it has been implemented by various cities. 4. Our single audit report for Fiscal Year 1995-96 is in compliance with Federal requirements, and no exceptions were noted, per the attached notification from the State Controller. 5. The URM Activity Report for August is enclosed. Progress has been somewhat accelerated. Honorable Mayor and City Council August 22, 1997 Page 2 6. Also enclosed is a copy of the new Anti-Graffiti billboard design approved by the Anti- Graffiti Task Force 7. A status report on the Good Neighbor Festival to be held on October 18th is enclosed. 8. At the last Centennial meeting, I was asked for further clarification about the financial package of the privatization RFP and about FF&E (furniture, fixtures, and equipment) for the arena. The financial section of the RFP is enclosed. The FF&E is quite a task, in itself. We are pursuing it through three methods. First, you will recall that we hired Rossetti to prepare bid specs on the furnishings for the suites, clubroom, and several other areas. As stated in the contract bid Administrative Report, some of the FF&E items are integrated with construction, and we are pursuing pricing on them through PCL. Dasher boards and the scoreboard are included in that category. Finally, some of it we are doing as staff and some things we'd like to do - Hall of Fame, a "water wall", and others are unfunded, and will only be done if we find donors. Please call if you have questions on these matters. AT:rs cc: Department Heads Pamela McCarthy, City Clerk Trudy Slater, Administrative Analyst BAKERSFIELD To: ~lnn Tandy From: John Memski Dn~e: AuguSt 2 !, 199'/ Re: Reque~md informntion Enclosed ar~ remarks made at thc prr. vious city cxmncil meeting, I believe this should address A description of the group is listed below: Mountain Top Conferences - An evangelist group that will hold 3 conf,'trices dm'ing an $ day period. This group has typically held their convention in the southeast part of 0g country with a hiSt0vj of air, ace greater than the 4500 delegates projected This Religious con~'ntion will utilize the convention cenmr for general sessions, but will need thc arena for food functions and c, ntertalnmem. For 1998 their kc'ynot¢ sp~---Iter is Billy G~ham's daughter. (secured Oct 9g,99,2000) Watchtower - This Jehovah Witness convention is all general session for the 3 day period. However, beginning in 1999, il attendance will go from 4500 people to 7000 pmpl¢ for the 6 weekends. We do have a hold on dates through 2002, (secured July,Aug 98) Easlem Star - This is a social o~ni:~ation, space intensive vendor, e~hibi~ general session etc. Along with watchtower, this group was/n Fresno for 12 years, they are secured for Bakersfield for 2000 and 2001 and if all ~ welt, yearly. (secured Oct 2000,2001) USA Weightlifling - Thc is the Olympic governing body for the sport of weightlifling. They are secure for March of 200O. Since this is an Olympic year, this could tam m an Olympic qaalifier. Opportunities exist for this event for local promomrs. (secured March 2000) Amateur Athletic Union wrestling - Just completed a tournament in the convention center. We are bidding on this group again in two weeks m the AAU convention for a rerttrn in July of 1999 or 2000. They are inmrested in going from 10 mats to 20 mats, which would requi~ both fncih'ties. (Bid July 99) In addition, sc-veral people on our sports marking oouncil have an interest in pursuing professional sports such as arena football and soccer, which I would like to discuss your thoughts on. On a separate subject, in order to finance tenant improvements for the building at 1325 P st San Joaquin Bank has requested a lease agreement or documen~tion that suppom the 'no rent' agreement, Alan, please feel free to call m olmiOj any of the above. Tl~nl~ you, Tile Greater Bakersfield Convention & Visitors Bureau 1033 TRUXTUN AVENUE · BAKERSFIELD, CALIFORNIA 93301 (805) 325-5051 · P.O. Box 19~ ' 93302-0192 · FAX (805) 325-7074 B053257074 BRKERSFIELD CUB 253 P02 aUG 21 '9? 10:12 ~e C~ a~lau~ yo~ ~sion for ~e Convm~on ceme~ e~mOn, rm here ~s ~e~n~ lo s~e ,ome exci~g ~s ~ pm ~es ~d ~k~ng ~ ~e complex. f~i~es for 3 co~er~s o~r ~ 8 ~ ~ bAn~ng ~500 ~ple m BSe~el& ~ ~11 ~11 ~ow ~ B~eld ~ m~e ~i~ a~~ ~om 4~00 ppi m ?0~ ~ople ~o~ 6 w~nd B~d ~1 ~ ~t on ~e Ol~m~ ~P whm we p~Y ~ lo ~e USA W~g C~pio~ps f~on in ~b of 2000. ~ ~em ~t ~U ~ ~ enj~e for ~ t~ ~mW ~ ~e a~ems ~ f~, co~m~ ~ng ~en~ is ~er 25% of ~e proj~ed ~ complex To ~ld ~n ~ese suc~, ~ C~, ~uO i~ ~m ~fing co~l co~med ~ ~es ~ssion to Colo~ S~n~. h~ to n~ero~ Ol~pic ~ve~ng ~es, w~e~ we ho~ a rece~on and ~ oal~ng. In fa~, one cli~t ~ r~o~ B~e~eld ~o 3 o~er pm~s 2 ~e B~e~6d Colorlon ~d Visito~ B~ is excited a~ut ~e pro~ ~ so to ~ ove~l improved i~ of ~e ~I dW of B~e~el~ ow ~me. '9? ii:36 RT~T FS~ 5300 PRGE i GREETINGS ITEMS COMMITTEE! lls been a while since we have had a Commemorative Items Committee meeting, but rest assured you haven't been leR out of anything. I've been busy implementing the decisions we made at the last two meetings, Its been slow going because we had to wait for the fundg to become available for eadi new item ordered. Following is a summary of what has been done since our last session and what is being planned. ITEMS RECEIVED (in stock) [] Hats/caps w/ embroidered logo - T-shirts w 5 color logo · Oolf/polo shirt w/embroidered logo · Coffee mug w/logo and halo [] PUB s .tyle beer glass w/logo · Lapel pin w/5 color logo ITEMS ON ORDER Centennial histori~ note cards - collector series 8-22 · Centetmial historic post.cards - collector series 8-22 Centennial special'blend coffee - gift packages 9.22 · Centennial afghan - regional design ii color 3 ply 10~1 · Centennial calendar ? Centennial cookbook - Sept · Centennial "SELECT" bottled water 9-15 ITEMS PENDING(decisions, funding or implementatimO , C~ntennial Phone Cards - collector edition · American Jewelers - items · Historic Maps [] Centennial Posters · Bud vase The centennial ROSE has been a. huge success. If you saw the article in the Californian, you might have guessed that. We have been inundated with orders. Well, we may have a possible ,veil out in the making. Pepsi is on board in a big way and their plans for promoting the Centennial are very exciting. They have always been ver~ suppmfive of Bakersfield and its been great working with them, ~UG 2i '9? il:3? 8T~T FR~ 5300 PRGE 2 Pepsi i.s on board in a big way and their plans for promoting the Centennial are very exciting. They have always been very supportive of Bakersfield and its been great working with them. The Californian is just about ready to launch their centennial Coffee ]'able book. It's going to be magnificent from what I understand. Ready in Ootoberl Bootleggers introduoed its Centennial Micro-brew al. our Hot Cars event and will promote it and the Centennial, next week at BEERS for BANNERS. The event will be broadcast llve by Keel, 94. Try to make it, we'll have a great time. Our Centennial wine is in still in the works. Haven't had any yet but I'm sure il. will be worth waiting for...100 years anyway. We are still planning on working with the post office to develop a collectable postage cancellation. In addition, the post office has asked if we would like to run a. six month canoellation program on 8eneral mail with a centennial message on delivered mail. We said, YES! The Bakersfield Californian will soon be issuing a press release about the Centennial Web Page they have developed for us. In addition to information about the centennial, it will promote our items. I hope this brings you all up to date, beCause we need to get together again for phase 2. Exciting things are happening and I hope you will be part of Jr. This meeting will be devoted to Marketing, so put on your thinking caps and join us at Java J~z for this very important me, ting. Date: Tuesday 8-26-97 Time: 2:00 PM place: Java Jazz 2105 19"' Strcct ~_Eyents Shakespear Comes To Kern Island Saturday .Atlgu~t 23 I 1 AM till 2 PM Bakersfield Historic Post Cards Sunday August 24 4. PM till 6 PM Beers for Banners (~ Bootleggers Monday August 25 6 PM till B:30 PM For'more information call 326-3186 B A K E R.S F I E L D PUBLIC WORKS DEPARTMENT ':CtT~ Ni~'~AG~R°cO OFF~.C; MEMORANDUM .... -~-~-~- ...... - ..... TO: ALAN TANDY, CITY MANAGER FROM: RAUL ROJAS, PUBLIC WORKS DIRECTOR DATE: August 11, 1997 SUBJECT: ANTI-LITTER CAMPAIGN Councilmember Sullivan requested staff to investigate the feasibility of an anti- litter campaign for Bakersfield. Such a campaign can take on numerous meanings but one example is being performed in the City of Escondido. According to Cathy Wynn, Recycling Coordinator, the "We Clean Escondido" program mirrors the adopt-a-road idea used by Cal-Trans, and has 'been in effect for over 3 years. The League of California Cities confirms that Escondido's program is the most current and, perhaps, the most comprehensive. The program began in a small way but has been growing in popularity. The basic formula starts with Escondido staff making the public aware of the program and then sends applications and waivers to interested parties. A listing of street segments, parks and schools is used to dictate which areas are eligible but they will perform field checks for areas not listed. No company or group is allowed to adopt less than a specified length of street segment to keep clean and they must promise to keep it clean for at least 6 months. In return for adopting a street segment, signs are posted by the City to advertise the company or group that wants the recognition and the City also provides safety vests, gloves and trash bags. The "host" is then responsible for picking up the litter but the City collects the bags and hauls them to the landfill. In order to implement such a program for Bakersfield, staff would have to compile a list of street segments and other public places, which would presumably be high-profile, high traffic areas that would promote the most interest among businesses and community groups interested in advertising. Expenditures for supplies would be dependent upon initial interest from area businesses and community organizations but may be in the $10,000 range in the first fiscal year. Some supplies, such as safety vests, can be re-used by the different groups, which would lessen on-going costs in future years. Collection of bags can be performed with existing equipment. There are 2 rear-loaders, shared by the Streets and Solid Waste divisions, and there is one semi-automated side loader in Solid Waste. Part time employees would be utilized to manually collect the bags, at a cost of $7.25 per hour, though the total labor cost cannot be predicted without further analysis. This is similar to Bakersfield's Adopt-A-Wall Program, used to eradicate graffiti, since volunteers do the work but the City provides paint and supplies. A different approach is exemplified bH the cities of Pasadena and Desert Hot Springs, which have outlawed littering by municipal code. Both cities impose fines upon citizens who "throw, deposit or accumulate litter in a public or private" place. Citizens in Pasadena must keep public places adjacent to their private property free of litter or face fines. People are also not permitted to "sweep or deposit" litter into a public place. Initially, citizens are notified that they must remove the litter but, failing to do so, the City will remove and lien the adjacent person's property. Pasadena views littering as a misdemeanor which carries a maximum penalty of $500 plus 6 months in jail. Desert Hot Springs, on the other hand, views littering as an infraction that carries a $50 fine for the first conviction; $100 for the second; and $200 for the third, before it becomes a misdemeanor. Between the two approaches, the "Adopt-A-Street" program (attached) appears to be best-suited to Bakersfield. It is not confrontational and it depends on a system of rewards (in the form of recognition) for a valued community service. This program also demonstrates a public/private partnership that encourages teamwork and mutual cooperation. Please advise. HM:hm c:~ Kevin Barnes, Solid Waste Director r_anti.mem WE CLEAN E S C 0 N D I D 0 ,L I T T E R R E M 0 V A L P R 0 G R A M c City Manager's Office 620 201 N. Broadway B33 Escondido, CA 92025 ~ (741-4631) Keep Escondido Beautiful! Escondido's Litter Removal Program · Is fun, educational and worthwhile · Promotes civic responsibility, community pride and camaraderie · Saves taxpayer dollars · Allows you to clean up and beautify Escondido with a minimum of red tape · Provides you, your organization or company prominent recognition Opportunities For · Individuals · Community organizations · . Businesses Participate by · Doing the work with your own people or · Hire a contractor Your Rewards · Satisfaction · Recognition signs on the adopted area · Acknowledgement in press releases from City of Escondido · Certificate of appreciation when your commitment is fulfilled Your Commitment · Pick up litter on a monthly basis for one year along approved areas of Escondido (parks, city streets, medians and vacant city lots) · Follow all safety and application requirements · Complete Application and Release of Claim for Accidental Injury forms The City's Commitment · Loan safety gear (orange vests and gloves) · Provide free trash bags and disposal of trash · Pay for and install recognition sign The Procedure · Obtain an Information Package and Application Form from the City Coordinator (City Managers office) · Review application and approved location list · Complete application form and return to City Coordinator. · City Coordinator will contact you with start date, location, and procedures for picking up safety equipment. · Prior to fa'st clean up e,~ent, the City Coordinator must have on file a "Release of Claim for Accidental Injuries for each participant · Contact the City Coordinator 3 days before each monthly clean up event to order and arrange for pick up of bags and equipment. · Review safety requirements with all participants · Perform the work safely and satisfactorily · Complete and remm a report form to the City Coordinator after each clean up event Safety Requirements The program depends on the common sense and responsibility of individual participants. Participants must realize they are working in a potentially hazardous environment and diligently comply with the following safety requirements:' For all participants · Do not touch potentially hazardous materials such as powders, chemicals, weapons, needles, sharp objects, or dead animals. Please report such objects to group leader who will inform city staff. · Wear gloves, long pants and sturdy shoes or boots. · Wear light-colored clothing, long-sleeve shirts and sun screen, if possible. · Stay out of poison ivy or poison oak. Make sure everyone can recognize these plants. · Do not work when it is raining or foggy or when the road is wet. · Discontinue work before dusk. · Avoid overexertion and drink plenty of water. · Children under 14 years old are permitted to work only in park or school sites -- not on roadsides. · Do not consume alcoholic beverages or drugs before or during the work event. · Fill trash bags half full and tie off. Place near a trash can or dumpster. Access and Parking For Roadside Workers · The number of roadside workers is limited to a maximum of 12 people, with at least one being an adult. · Roadside workers must wear orange vest and gloves - put them on ahead of time. · Exit and enter your vehicle on the side away from u:affic whenever possible. · Walk and work facing oncoming traffic wherever possible - be alert and keep an eye on traffic. · Do not walk on the rOadway, shoulders and bridges. · Do not enter tunnels or drainage facilities. · Park outside the right-gf-way and walk in, if possible. · If you drive to work areas, carpool when possible. · Vehicles used to transport workers, equipment or materials to work areas may be parked on the right-of-way only if they are Parked completely off the pavement, at least six feet from the traffic lane. · Never park on a bridge, in a tunnel, or on any other structure · Do not park in grassy areas when your vehicle's exhaust system could start a fire · Do not use your emergency flashers when parked · If you are working some distance from your car, display your application form in your windshield · Improperly parked vehicles may be ticketed or towed by the Police Department · When you leave a work site in your vehicle, use your signals and consider the speed of traffic. Recognition Signs: · Are placed at the beginning of your litter project in each direction of traffic · Location of signs is at the sole discretion of the City of Escondido. This determination will be made before your application is approved. · Allow about two months for sign placement Location List "We Clean Escondido" Location Mileage Center City Parkway Country Club to E1 Norte 1.4 E1 Norte to Grand Avenue 1.5 Grand Avenue to Felicita 1.3 Felicita to city limits 1.3 Mission Avenue Barbara to Andreasen 1.5 Bear Valley Parkway 1-15 to Las Palm~ 1.9 San Pasqual Valley Rd. to Boyle 1.0 Boyle to E.Valley Parkway 1.7 Valley Parkway City limits to Washington 1.5 Washington to Midway 1.5 Midway to Hickory 1.5 Tulip to Ninth Ninth Avenue to Claudan Felieita Avenue Southern city limits to Brotherton .5 Gamble Lane East and west of Felicita .3 Lincoln Avenue Ash to Broadway .8 City Parks: Jesmond Dene Park Kit Carson Park Lake Dixon Lake Wohlford Mountain View Park City Schools: Central School Conway School Del Dios Middle School Glen View School Grant Middle School Hidden Valley Middle School Juniper School Lincoln School L.R. Green School North Broadway School Oak Hill School Rincon School "We Clean Escondido" Litter Removal Program City of Escondido Important Reminders! The successs of the program depends on the common sense and responsibility of individual participants. Group leaders should review the following requirements with all participants to ensure they understand and comply with them. For all participants · Do not touch potentially hazardous materials such as powders, chemicals, weapons, needles, sharp objects, or dead animals. Please report such objects to group leader who will inform city staff.' · Wear gloves, long pants and sturdy shoes or boots. · Wear light-colored clothing, long-sleeve shirts and sun screen, if possible. · Stay out of poison ivy or poison oak. Make sure everyone can recognize these plants. · Do not work when it is raining or foggy or when the mad is wet. · Discontinue work before dusk. · Avoid overexertion and drink plenty of water. · Children under 14 years old arc permitted to work only in park or school sites -- not on roadsides. · Do not consume alcoholic beverages or drugs before or during the work event. · Fill trash bags half full and tie off. Place near a trash can or dumpster. · Complete and return an "Event Report Form" to the City Coordinator noting any baTards you encountered (broken sprinklers, litter left for removal by city crews, broken or worn out equipment, etc.) For Roadside Workers Only · The number of roadside ~vorkers is limited to a maximum of 12 people, with at least one being an adult. · Roadside workers must wear orange vest and gloves - put them on ahead of time. · Exit and enter your vehicle on the side away from traffic whenever possible. · Walk and work facing oncoming traffic wherever possible - be alert and keep an eye on traffic. · Do not walk on the roadway, shoulders and bridges. · Do not enter tunnels or drainage facilities. · Park outside the right-of-way and walk in, if possible. · If you drive to work areas, carpool when possible. · Vehicles used to transport workers, equipment or materials to work areas may be parked on the right-of-way only if they are parked completely off the pavement, at least six feet from the traffic lane. · Never park on a bridge, in a tunnel, or on any other structure. · Do not park in grassy areas when your vehicle's exhaust system could start a fn'e · Do not use your emergency flashers when parked.. · If you are working some distance from your car, display your application form in your windshield. Im ro erl arked vehicles may be ticketed or towed by the Police Departm~t.~ . .. · P P Y P · · · ' als and consider tlae ~eea ot · When you leave a work sxte xn your vehicle, use your s~gn traffic ............ City of Escondido Litter Removal Program Participant Application Form Group Name .Phone: Daytime: Home: Contact Person (Title) Address: (Zip) Work to be Performed by: ___Own Volunteers Contractor Location of desired work area: First Choice: Second Choice Third Choice: Effective Dates of Agreement: __to 199__. The undersigned, as an authorized representative of the above organization, agrees that the work will be done in accordance with City of Escondido rules and regulations set forth in the Litter Removal Information Package (Signature) (Date) For City Use Only · Approved by (signature) (title) (date) Location of recognition signs: "We Clean Escondido" Litter Removal Program Report Form Group Name: Date of Clean Up Event: Number of Participants: Adults Youths (14-18 yrs.) Children under 14 Number of hours worked: Number of bags of litter collected: Description and location of hazardous litter left for city crews: Other information of which city staff should be aware: "We Clean Escondido" Litter Removal Program Report Form Group Name: Date of Clean Up Event: Number of Participants: Adults Youths (14-18 yrs.) Children under 14 Number of hours worked: Number of bags of litter collected: Descripfibn and location of hazardous litter left for city crews: Other information of which city staff should be aware: MEMORANDUM August 19, 1997 TO: ALAN TANDY, CITY MANAGER / FROM: JACK HARDISTY, DEVELOPMENT SERVICES DIR/E~O~.. SUBJECT: CRIME PREVENTION THROUGH DESIGN Councilwoman Smith recently raised the issue of public safety in and around apartment complexes. The City Attorney, Police Chief and Planning Director were asked to respond with some solutions ranging from design to management. The current approach to this issue used by planners is called "crime prevention through environmental design" (CPTED). Attached is an article from this month's "Planning" magazine which reviews implementation of CPTED by various cities. Perhaps you could share this with the City Council through your weekly update. JH:pjt cc: Steve Brummer, Police Chief Judy Skousen, City Attorney Stanley Grady, Planning Director Attachment m\mat8-19 P f AU6201997 C!TY ~"~ ~''" r:"":: :,' '' 4 Planning August 1997 Safe and Sound ,,,.,,, By Dean Brennan, AICP, and A1Zelinka, AICP ~ ~ ~ Residents in Phoenix's Isaac neighborhood closed a streeL removed blighted structares, and created an open space buffer along a busy arterial--all in an effort to make the area safer. Below: one homeowneWs answer to crime: a fortified house in North Phoenix. Bottom: Al. Zelinka in the front row at a community meeting. Fun st, the good news: In April, the U.S. Bureau of stice Statistics released the results of its latest ational crime victimization survey." According to the survey, which tracked crime statistics between 1994 and 1995, the national crime rate is on a downward trend. Violent crime--homicide, robbery, sexual assault, and aggravated assault--fell over 12 percent during that pe- riod. Property crime--including burglary, theft, and auto theft--was down by nine percent. But those figures don't tell the whole story. The fear of crime remains high. City dwellers, suburbanites, and rural residents alike have stories to tell of how their home An excellent example was burglarized, their car stolen, or worse, of CPTED in action is One solution, many believe, is to recognize the relation- Phoenix's Isaac neighbor- ship between the physical environment and crime. In- hood, an area that has creasingly, planners are teaming with law enforcement long been besieged by personnel, citizens, and other professionals to address this prostitution, drug sales, relationship. The strategies they are using include com- and burglaries. The 60- munity-oriented policing and one that is particularly acre neighborhood of relevant to us--"crime prevention through environmen- small, inexpensive tal design." houses built during the boom years following World War II is neighborhood and the commercial ar- munities Program. The development ser- adjacent to an Interstate 10 interchange, tery, 35th Avenue. vices department reviews all site plans, allowing criminals easy access. The improvements were completed early including commercial development, for In 1995, several city departments be- this year. About $154,000 of the $179,000 projects other than single-family houses. gan working with the Isaac Neighbor- total cost came from city slum and blight Safety issues are part of that review pro- hoodAction Committee to develop a strato elimination bond monies, with another . cess, says senior planner Alan Beaudoin, egy for reducing crimeinthe beleaguered $25,000 from the water services depart- a member of the interdepartmental Safe neighborhood. The partnership included ment and donations from the Maricopa Communities technical team. In particular, the reviewers con- sider ways of modifying site plans ~ to head off potential safety prob- lems. They consider the location of employee parking, landscaping, ~' and the placement and amount of lighting. Developers have generally been responsive, Beaudoin says. "Certainly cost is a factor, but once ~ we point out the safety issues, it becomes much easier for them to justify the additional expense." If more persuasion is needed, a word from the police department is of- ten enough to convince the devel- oper to modify the design, he adds. Recently, CPTED has also been employed on a larger scale in a master plan effort for the Baseline Road area in south Phoenix. In public hearings on the plan, resi- dents and business owners ex- pressed concern about personal safety, says assistant planning di- rector Joy Mee, AICP. Planners re- f sponded by showing how CPTED  principles could be used in design- ing new projects and in retrofitting t[, existing development. · ~',. ",,h. In June 1996, CPTED-inspired design guidelines were adopted by In a recent HUD pablication, Oscar the city council as part of the final Newman makes a case for eyes on the County flood control district. Since that plan for the area. street. The walkups on the right are time, residents have indicated that crime built to the same density as the high in the Isaac neighborhood has been greatly Start here rises on the left, he says, but because reduced, although no comparative statis- The term "crime prevention through en- the walkups give people a better view tics are yet available, vironmental design" was used first in a of public areas, they are the safer 1971 book by a criminologist named C. option. CPTED advocates sometimes seem to misunderstand his "defensible Safety first Ray Jeffrey. Today, CPTED (pronounced space' concept, writes Newman in his The Isaac neighborhood improvements "sep-ted"} is often used interchangeably-- introduction. "Defensible Space is not are related to the city's Safe Communi- and some would say, improperly--with about fencing,, he says. "It is about ties Program, which was created last year the terms "defensible space," "environ the reassignment of areas and of by the planning department. Theprogram's mental security," and "security by de- responsibilities--the demarcation of staff works with the city's 12 urban vii- sign." But the focus is always the same: new spheres of influence." lages to develop specific crime-fighting how to design or redesign the built envi- strategies. Recommendations made by ronment to reduce opportunities for crime. the neighborhood services department, the village committees are influential in CPTED practitioners generally refer to the police department, the street trans- city council and planning commission three principles: naturalsurveillance (by portation department, and the planning decisions. The program seeks to ensure placing physical features, activities, and department, that design standards and general plan people to maximize visibility); natural With the help of local residents, the provisions are consistent with CPTED access control Ithroughthejudiclalplace- group came up with a plan for making principles, merit of entrances, exits, fencing, land- the neighborhood safer by closing one ' In addition to the planning department, scaping, and lighting); and territorial re- street, making another one-way, remov- and of course the police department, the inforcement (using buildings, fences, lng several blighted structures, and cre- city's development services department pavement, signs, and landscaping to ex- ating an open-space buffer between the also plays a major role in the Safe Com- press ownership). 6 Planning August 1997 Some practitioners add other principles such as maintenance, good property management, and "activity support," by which they mean encouraging posi- tive activities and land uses in places where undesirable ac- tivities are likely to occur. According to a survey of about 25 local governments that we conducted this spring, CPTED principles are catch- ing on across the country. Here are some examples. · Florida. The Broward County metropolitan program coordination office formally ini- tiated a CPTED program last year. It requires CPTED re- ~ view of most site plans and ~ subdivision plats. The county also requires that the department of stra- tegic planning and growth management Safety features ora new apartment train its site plan reviewers in CPTED complex in lrvine, California, include principles. Currently, reports Don Kowell, strategically placed windows, an entry director of metropolitan program coordi- courtyard, and highly visible service areas nation, the county is incorporating CPTED {right). Opposite: Unobstructed views in a design features into a new plan for re- park in Lake Forest, California. This Mexican City Takes on Prostitution'. . ~ ,,~scrime-fighting experiments go, the Zona Galactica thing we do is regulate the health of the women." Each is unassuming. It's a collection of low-slung, brightly painted week, the women are checked for sexually transmitted buildings three miles outside Tuxtla Gutierrez, the bustling diseases at the city health clinic, immediately adja 'ent to capital of Chiapas, Mexico's southernmost state, the zone gate. An AIDS test is given every three months, But these buildings represent a radical attempt to control although Chiapas has had fewer than 400 cases since the prostitution, one that may be unique in North America. epidemic started. Zona Galactica is a city sponsored, built, monitored, and Late afternoon is when business picks up. Most of the protected open-air bordello. It was opened in 1992, a year crowd is teenagers in t-shirts, tennis shoes, and baseball after the state passed a law that allowed cities to set UP caps. There are older men, a few campesinos in sandals and "tolerance zones." It's a direct response to citizen protests straw cowboy hats. Some are soldiers. They're the most against street prostitution and the violence, disease, and likely to give police trouble by arriving drunk, or by exploitation that typically accompany it. refusing to pay. By 7 p.m., the businessmen show up, The English translation of the name is Galactic Zone. No carrying the briefcases they're afraid to leax, e in their cars. one seems to know why the name was chosen except to give Zona Galactica has had a few crime problems. Two the district some panache, women have been murdered since it opened, and occa- -.~ The district is really just two streets with 16 concrete sional fights break out. But on the whole, the crime rate '"buildings, each a cul-de-sac of 10 rooms. Above the en- doesn't compare with the nasty streets of downtown Tuxtla. trance is a large sign-reading "Zona de Tolerancia." And However, even Zona Galactica has not been enough, to above that is an ad for Coca-Cola-a company that appar- curb street prostitution in Tuxtla, which is in a poor section ently cannot bear to miss an advertising opportunity. ~:,, :ora poor country in the midst of the worst .economic crisis , ' On any given day, the 160 women who work here in its recent history. The. numbers of women Willing to Sell .service between 600 and 1,000 men, who pay an en- their bOdies are simply overwhelming · - trance fee 6f three pesos, or about 40 cents. The women Still, the city is happy enoughwith the results toWant to -'charge an additional 50.to 75 pesos, or $6 to $9. The. expandZonaGalactica, using money from priyate inter~sts. - cm/tomers ar~ searche~l by the four city police officers The city's master plan shows the Zona is .now only/30 assigned to the district. They're stopped if they're obvi- percent built out. : ;"~ .". · ously inebriated. ~'~ -: '.'. :: ,_::-'~7,~: ~ :-,,,~; ,Sam Quinones , . _,',- - We don t regulate the fees the women charge says Dr.- .......... . z.zz : ,,. : . -:' Sa~ue! Her,~a.ndez,:,the~.clty s health d~rector, The:.only.: Sam Qmn0nes ~s a freelance-write[ !iv~ing~i~ ~M~xigo vamping a three-mile, high-crime stretch of Broward Boulevard. Also in the works: a GIS crime-tracking program. Sarasota's CPTED program was started in 1990, spearheaded by Sherry Plaster Carter, AICP, who was then the city's chief planner and is now a CPTED con- sultant. A task force with representatives from the police department and the plan- ning department is responsible for re- viewing projects and incorporating CPTED requirements into procedures, regulations, and ordinances. Among the projects that have incorpo- rated CPTED principles are Sarasota 2040, the city's downtown vision plan, and a zoning ordinance for the North Tamiami Trail District. The current coordinator of the program is planner Debbie Marks. * Twin Cities. In 1993, St. Paul's plan- ning and economic development depart- ment started a CPTED program that re- quires safety-related design features to be included in all city-funded projects. According to the department's principal designer, Margot Fehrenbacher, Public Safety Saint Paul depends on close coor- dination during the site plan review pro- cess with the police department as well as the licensing, inspection, and environ- mental protection department. Minneapolis's CPTED program is lodged in the police department rather than plan- ning, but Rudayna Abdo of the planning department reports that CPTED principles are regularly used in plan review. In October, CPTED trainer Timothy Crowe will lead a week-long session for repre- sentatives of all city departments. * Ann Arbor, Michigan. A represen- tative of the police department's crime prevention unit reviews major site plans, according to Mark Hoornstra. Hoornstra is a police officer who coordinates the CPTED program, which has been in place since 1983 and has an annual budget of $30,000. · Tempe, Arizona. Eight departments are involved in the city's four-year-old CPTED program, which is part of the development services department and is managed by police officer Richard Steely. The police department reviews plans and building permits and conducts a public education program, all of which, accord- ing to Steely, have contributed to reduc- ing crime in the Tempe area. · Toronto. The Safe Cities program, which is based in the community ser- vices department and has a $10,000 an- nual budget, provides three services: plan review for safety concerns; planning as- sistance to community groups; and train- ing for staff, private-sector architects and In downtown St. Paal, a new consolidated bas shelter has been "bumped oat' into the parking lane. "Pedestrians on one side and motorists on the other ensure eyes on the bus stop, ' says designer zVlargot Fehrenbacher. Below, glass walls ensure safety in a stairway leading to a St. Paal skyway. developers, and officials of other cities, and recommend ways of increasing safety. Carolyn Whitzman took the lead in orga- In Arlington, Texas, says James Fish, Some good ideas: Well-lit pedestrian nizing the program, park planner for the city, landscape ar- paths in parking lots in Dana Point, · lrvine, California. The city's devel- chitects in the parks and recreation de- California [opposite, top}. opment review process involves a close partment review park plans for safety Controlling access with paving, partnership between the police and com- features such as open sight lines and signage, and traffic calming devices munity development departments. Pub- adequate lighting, in busy parts of Miami Lakes, lic safety concerns are considered in con- Denver includes a police department Florida {middle]. And clearly ditional use permit and plan reviews, representative on the development re- defined, landscaped entrances to says Pam Davis, AICP, senior planner for view committee, reports Walt Beckert, commercialareas in San Juan city. director of the Safe City program. Capistrano, California {bottom]. Irvine also promotes CPTED-based de- In Tucson, the police department re- sign and crime prevention features in views site plans at the request of the new developments. A recent survey of planning department. The city's crime- instance, Southland has lighting require- nine apartment complexes revealed that free multihousing program also incorpo- ments, limits posters in windows, and certain design features correlated with rates CPTED requirements, says planner asks clerks to greet customers," she says. more police calls. Among those features: Glen Moyer. CPTED has also caught on in down- lack of garage parking, too many access towns and shopping centers. "Safety and points, low lighting levels, lack of perim- Private side the perception of safety in downtowns is eter fencing, andpoor maintenance. This Many private-sector organizations also directly tied to economic success. If shop- research has led to design improvements have adopted CPTED. The National As- pers don't feel safe, they'll stay away,' in new complexes, Davis says. sociation of Convenience Food Stores, says Mark Brodeur, a principal of Urban · Other cities. Several other cities re- for example, has played a key role in Design Studio in Irvine, which provides sponding to the survey indicated that educating its members about the benefits planning and design assistance to small they integrate CPTED to a lesser extent, of applying CPTED principles to store cities in California and Arizona. In Dallas, for instance, CPTED reviews design, maintenance, and management. IPC International, a company that pro- are conducted on a voluntary basis. Ad- The Southland Corporation, owner of vides security services to over 120 shop- ditionally, says Paul Nelson, the plan- the 7-Eleven stores, is an example. Diane ping centers in 40 states, is also a propo- ning and development department's Zahm, AICP, a professor of planning and nent ofCPTED. Company vice-president CPTED specialist, the city uses CPTED urban affairsat Virginia Tech who speaks Jonathan Lusher emphasizes the impor- concepts in its code enforcement pro- widely on CPTED, reports that the com- tance of appropriate CPTEDtraining. "Ig- gram. Enforcement officerslook for prob- pany has devoted extensive resources to norance is no longer bliss," he says, "and leto areas when they inspect property the study of safety at its stores. "For it's certainly costly." Guiding i_igi~t s Author Jane Jacobs is credited by most CPTED experts for bringing the issue of crime and urban design into the contem- porary limelight. In her 1961 book, The Death and Life of Great American Cities, Jacobs offered three recommendations for creating safer streets and neighbor- hoods. First, she wrote, public and pri- vate spaces must be clearly demarcated. Also, the opportunities for "eyes on the street" must be maximized. Finally, side- walks must have regular activity. But even though Jacobs's work soon became required reading for urban plan- ning students, little of her wisdom on crime prevention was integrated into prac- tice in the 1960s. It took the 1972 publi- cation of Oscar Newman's Defensible Space to bring the relationship between crime and the physical environment to the pub- lic consciousness, particularly in distressed residential areas. More recently, the banner has been held by advocates like Timothy Crowe, a crimi- nologist in Louisville who is the author of the 1991 textbook, Crime Prevention Through Environmental Design: Applications of Ar- chitectural Design and Space Management Concepts Ipublished by Butterworth- Heinemann of Stoneham, Massachusetts). Crowe is also the former director of the National Crime Prevention Institute at the University of Louisville. Crowe believes that an effective CPTED program must involve all local age. ncies, including police, fire, public works, traffic, and administration. But it's the planners, he says, who have the leadership qualities needed to orches- trate a design review process based on CPTED principles. Another key player is Sherry Plaster Carter, now a partner in the Sarasota firm of Carter & Carter Associates. Carter notes that CPTED programs need the political support of elected officials. But, she says, they also need the support of agency staff- ers-since they're the ones who oversee implementation on a daily basis. Randall Atlas is a Miami architect and criminologist whose firm, Atlas Safety and Security Design, specializes in crime prevention. He has taught CPTED courses at the National Crime Prevention Insti- tute, has consulted with a variety of crime prevention organizations, and has pub- lished more than 200 articles in security and criminal justice publications. When asked about the role that planners can play in the implementation of CPTED, Atlas identified two areas: First of all, he noted, "planners play a key role in the review of proposals for Planning August 1997 .. i}-' '~ ,. , Pablic housine~ projects are taking, steps to fi~ht, . :' J i ~:'.~'-~' ' "i c~me. in Cleveland tbelowl, children feel more 7'~ J ',.-: . ' . secure with fencing aroand their playground. And at Diggs Town. in Nortblk. I'irginia, outdoor spaces '. have been reconfigured to increase a sense of p~vacy. These projects and others are lkatured in "Sheltered by Design, "an exhibit at the National Building Museum in Washington, D.C., through December 7. new development. Incorporating CPTED into new development should be a prior- ity since it is much easier and less costly R~oul'{~$ than to go back and retrofit once a devel- .. -~ · opment has been completed.' Contacts: Dean Brennan can be by the National Crime Prevention Second, he said, when it comes to prob- reached at 602-262-4499 or by e- Council in Washington. lems with existing developments, planners mail at dbrennan@ci.phoenix.az.us. Oscar Newman's latest book, Ore- are facilitators. "They're responsible for A1 Zetinka is at 714-855-5757, ext. ating Defensible Space, was published bringing together the various players--resi- 3807, or azap@earthlink.net, last year by the U.S. Department of dents, property owners, neighborhood rep- Conference. The International Housing and Urban Development. resentatives, and city departments--and CPTED Association meets in Or- Phoenix. The Safe Communities brokering solutions to problems." lando this December. Acting co- Resource Guide is available for $10 chair is Barry Davidson of the Ca- from Dean Brennan in t~e planning Last word nadian Crime Prevention Centre; department. For Diane Zahm, there's no doubt that 403-225-3595. St, Paul. Design for PUglic Safety planners should be playing a lead role in Training. The National Crime St. Paul: A Guide for Making a Safer CPTED programs. But planners alone Prevention Institute at the Uni- Public Realm, ori ' tblished can't change the world. "Everyone who versity of Louisville conducts week- in 1993 and re is is engaged in the community--design pro- ,long training sessions on CPTED fessionals, government agencies, nonprofit organizations, businesses, residents--needs to understand the basic concepts of crime prevention through environmental de- sign and to incorporate them into their lives and their work,' she says. For planners, adds Zahm, that means finding ways to incorporate CPTED prin- ciples in comprehensive planning, zon- ing, and land-use regulations. 80 Dean Brennan is the manager of Phoenix's Safe Communities Program. Al Zelinka, who developed the program concept, is now with Urban Design Studio/Robert Bein William Frost & Associates in Irvine, California. 97 U ' 15 PI,/ I: 30 KATHLEEN CONNELL a ,f( Ror IEL. CiTY CLERK Controller of the State of C lifomia ~ugust 06, 1997 Honorable Members of the City Council City of Bakersfield 1501Truxtun Avenue Bakersfield, California 93301 Dear Council Members: SUBJECT: 1995-96 FISCAL YEAR SINGLE AUDIT REPORT CERTIFICATION AND AUDIT FINDING RESOLUTION We completed a desk review of your single audit report for the 1995-96 fiscal year (this .includes fiscal years ended September 30, 1995, December 31, 1995. March 31, 1996, and June 30, 1996). We determined that the report meets the requirements of the United States Office of Management and Budget (OMB) Circular A-128. OMB Circular A-128 prescribes the audit and reporting standards for state and local governments that receive federal financial assistance. OMB Circular A-128 requires federal and state funding agencies to resolve any audit findings cited in the report that may affect federal financial assistance programs. Attachments A and B to this letter identify those findings that require resolution. The findings are referenced by enclosure (EN) and page number (PAGE). State agencies should resolve those findings listed in Attachment A. OMB policies require the state to resolve findings that affect federal programs administered by state agencies. The responsible state agency will contact you to resolve the audit findings listed. The State Controller's Office (SCO) is responsible for resolving most cross-cutting findings or audit leads. A cross-cutting finding is one that affects the programs of more than one,agency. Our office will contact you about those findings later. An audit lead is a specific issue identified in your report that may require additional investigation by federal or state agencies. Federal or state agencies may ask you to provide additional information related to the audit lead. MAILING ADDRESS P.O. Box 942850, Sacramento, CA 94250 SACRAMENTO 300 Capitol Mall, Suite 1850, Sacramento, CA 95814 (916) 445-2636 LOS ANGELES 600 Corporate Pointe, Suite 1150, Culver City, CA 90230 (310) 342-5678 -2- Attachment B lists findings that affect programs directly administered by federal agencies. The federal agencies shown should contact you to resolve these findings. Your audit report may also contain general internal control findings and management report comments not referenced in Attachments A and B. These findings do not appear to affect federal financial assistance programs. Therefore, we have not identified them for resolution action: however, you should ensure your audit report for the 1996-97 fiscal year addresses these findings. Your audit satisfies all financial and compliance audit requirements under individual federal assistance programs. This does not preclude state and federal agencies from making any additional audits that are necessary to carry out their responsibilities under federal laws and regulations. State and federal agencies may contact you to arrange for additional audits. If you have any questions regarding this letter and its attachments, please contact a member of my Single Audits staff at (916) 324-6442. Sincerely, CAROL NEBEL, Chief Division of Audits CN:jrv Attachments cc: State and Federal Funding Agencies Independent Auditor Auditor-Controller (Counties Only) Director of Finance (Cities Only) SCO-Division of Accounting and Reporting (Special Districts - Report Only) DATE: 08/06/97 ATTACHMENT A AUDIT REPORT FINDINGS - STATE AGENCIES City of Bakersfield FEDERAL AGENCY NAME PROGRAM NAME CATALOG PAGE EN NO FINDINGS NOTED DATE: 08/06/97 ATTACHMENT B AUDIT REPORT FINDINGS - FEDERAL AGENCIES City of Bakersfield FEDERAL AGENCY NAME PROGRAM NAME CATALOG PAGE EN NO FINDINGS NOTED B A K E R S F I E L D Economic and Community Development Department MEMORANDUM August 14, 1997 TO: Alan Tandy, City Manager FROM: Jake Wager, Economic Development Dire SUBJECT: August URM Activity Report The August URM activity report has 98 applications for properties participating in the URM Incentive Program. Currently 17 properties have been granted reimbursement checks representing a total of $68,248.67 in retrofit projects. They include: 801 18th Street, New China Cafe 1330 19th Street, Serrano's Furniture 822 18th Street, Thorp's Motorcycle 1918-1920 Eye Street, Jelly's (Former Water Company Building) 2526-2530 Chester Avenue, Waterbed Warehouse and Mattress Outlet Building 1025 18th Street, Italian Grocery Store 1207 19th Street, The Mint Building 1928 19th Street, Old Paine Mortuary House 2407 Chester Avenue, Granada Furniture Building 2101 Chester Avenue, Guarantee Shoes 430 East 19th Street, commercial property 1017-1023 Baker Street, vacant retail space 2509 Chester Avenue, Patton's Discount Office Furniture Building 1914 Truxtun Avenue, medical office 1919 Chester Avenue, Palla property 1228 19th Street, Griffin Pawnbrokers ~ ~ ~ ?z ,'.~; r~.~--~i~.- '-' 900 18th Street, Cay's Health Food Store ~ ~ ~-~-, '~.: ~ .-- ?, AUG 18 1997 i~ C~TY M/:~N~,GER'G OFFW In addition, 25 properties have been given authorization to start their projects (ie. Notice to Proceed). Furthermore, 23 applications are awaiting documents prior to issuance of notice to proceed, 10 applications are awaiting expression of intent by property owner, and 23 applications have been determined inactive or ineligible. This memorandum is intended to provide you with a brief update on the status of the URM assistance program. cc: Jack Hardisty, Development Services Director Dennis Fidler, Building Director Jack Leonard, Asst. Building Director Mike Quon, Building Plan Check Engineer Andre Devereaux, Development Associate, ED/CD p:\urm\urmmemo, at B A K E R'S F I E L D Public Works Department MEMORANDUM August 19, 1997 TO: Joe Lozano, Public Works Operations Manager FROM: Brad Underwood, General Services Superintendent SUBJECT: New Anti-Graffiti Billboard Enclosed, and for your approval, is a copy of the design to be used for the second anti-graffiti billboard. The design has been approved by the anti-graffiti task force. It portrays the great partnership developed between the City and the community, as well as the City's appreciation for their support. Martin Outdoor Advertising will continue to post the billboards throughout the city free of charge. As before, the production of the billboards is $50 per unit, and we will need to produce about 50 billboards to cover a six-month advertising period. The logos of five $2,500 sponsors will be displayed at the bottom of the billboard. Those sponsors are Warner Cable, Castle & Cooke, IKON Office Solutions, HOME Depot, and DIMPLES Family Fun Center. If you have any questions, please contact me. -WORKiN_G!_,.o ...... , .3a3-Ta73 BAKERSFIELD Economic and Community Development Department MEMORANDUM AUgUSt 21, 1997 TO: Jake Wager, Economic and Community Development Director FROM: Zoraida Cruz, Community Services Specialist'~_-(~~ SUBJECT: Good Neighbor Festival Status Planning continues for this year's Good Neighbor Festival which will be on October 18, 1997 at the Martin Luther King Jr. Park from 10:00 a.m. to 4:00 p.m. This year the Bakersfield African-American Cultural Association is the lead facilitator of the festival. They are making great strides in handling the coordination of this event. The committee is determined to make this the most multi-cultural event in the community. There will be a diversity of foods and entertainment again this year. As with any event, volunteers are needed and welcomed. Any groups or organizations wishing to participate can contact Carlita Armour 837-0678 or myself, Zoraida Cruz, at 326-3765.. BAACA has delegated the fund-raising, publicity, security, entertainment and children's activities to other members of the committee. Our department is responsible for the logistics of it all, including solid waste disposal and venues. Booth sign-ups have been slow. Therefore, it is expected that revenues from the sign-ups will start flooding in within a few weeks prior to the festival. The next committee meeting will be on September 3, 1997 at 12:00 noon at MLK. CITY MANAGER'S OFF[CE Requests for Proposals and Qualifications City of Bakersfield Facility Management Services & New Arena Concessionaire Agreement XIV. FINANCIAL ISSUES ANTICIPATED STRUCTURE OF AGREEMENT 1) Interim Services: State a flat fee, per month, for all services to be provided from anticipated date of contract award (assume October 1, 1997) through June 30, 1998. Itemize staffing levels that will be assigned and phase in schedule for staff, both permanent and temporary. If a flat monthly fee is not possible, state what the graduated monthly fee would be. All costs that are to be charged out until the full management contract goes into effect on July 1, 1998 should appear here, including advertising, sales staff, etc. $ Flat monthly amount or graduated per month: $ $ $ $ $ October 97 November 97 December 97 January 98 February 98 $ $ $ $ March 98 April 98 May 98 June 98 2) The City goal for annual payments into the depreciation reserve would be $200,000 per year. State whether or not your firm would be in a position to guarantee such a payment from the revenue stream of the buildings. (Note: the reserved funds would be available, based upon budget application from the management firm and City approval for allocation to building repairs and enhancements each year.) $. Yes No Yes - at alternate level. Specify the level to be guaranteed. 3) The City goal is to reduce its annual subsidization of the Convention Center/Arena complex in graduated steps until zero is reached in Year Five. State whether or not you are willing to contractually commit to achieving that goal. If not, specify, on an annual basis, for the first five years of the term, the amount of reduction you are willing to contractually commit to. Do so in light of the financial assumptions built into this document. August 6, 1997 Page 28 Requests j~or Proposals and Qualifications City of Bakersfield Facility Management Services & New Arena Concessionaire Agreement REVENUE SOURCES REVENUE FLOW TO 1) Arena and Convention Center building rentals, Management firm percentages of ticket sales, leases, etc., all building generated revenue, except as otherwise specified 2) Arena and Convention Center advertising: Management firm scoreboard, reader board, fixed concourse, and in-arena signage 3) Video wall advertising Management firm, except for sales made by hockey tenant, as may be approved by management firm 4) Concessions/Liquor - Arena Management firm 5) Concessions/Liquor percentages payable to Management firm City under Hammons concession agreement for Convention Center 6) Hockey lease revenues Management firm 7) Product selection (soft drink, beer, meat, etc.) Management firm 8) Naming rights to building, event suite, clubroom, Management firm to be paid theatre configuration, etc. a 10% commission if they sell the rights. Balance of proceeds to go into FF&E and building enhancements and/or depreciation reserve for the building. 9) Parking lot revenues Management firm Note: Any revenues collected by the City and/or management company for suites, signage rentals, and other sources above will be held and released to management firm at the time they assume full operating responsibility under the management agreement. Convention Center revenues and expenditures will stay with the City until the management agreement goes into effect. At the preliminary meeting on the RFP, it was stated that the first $500,000 received would be withheld by the City for the construction budget. That will not be the case in this, the final RFP. August 6, 1997 Page 30 Requests for Proposals and Qualifications City of Bakersfield Facility Management Services & New Arena Concessionaire Agreement EXPENDITURE CLASSIFICATION PARTY RESPONSIBLE Debt Service on Certificates of Participation City of Bakersfield FF&E for Arena (excluding concession FF&E) City of Bakersfield Maintenance costs of Centennial Plaza and City of Bakersfield exterior landscaping outside Arena and Convention Center HVAC System Maintenance - both preventative City of Bakersfield and repair of Convention Center and Arena Parking lot maintenance on City owned lots City of Bakersfield serving Arena and Convention Center Staffing of parking lots during events Management firm Major capitol repairs and additions (over $20,000) City of Bakersfield with to Convention Center and Arena funding source to be the annual depreciation reserve taken from building revenue stream Personnel, operation, and maintenance, and Management firm routine costs to operate Convention Center and Arena. All such costs except as otherwise specified. Costs to operate concession and catering Management firm services in Arena FF&E for Arena concessions Management firm Note: A guide for concession equipment appears as Attachment G-2. Proposals are not limited to that guide, but the City may use the guide as a basis of comparison. August 6, 1997 Page 31