Loading...
HomeMy WebLinkAbout06/19/98 BAKERSFIELD CITY MANAGER'S OFFICE MEMORANDUM June 19, 1998 TO: HONORABLE MAYOR AND CITY COUNCIL FROM' ALAN TANDY, CITY MANAGER /~ SUBJECT: GENERAL INFORMATION 1. Arena Update - The steel roofing is done. They are applying the real roof over it - insulation and plastic material. The big crane is out and they are filling in it's "escape hatch" in the southeast corner. The teal finish color is now visible on the higher elevation from Truxtun. The parking lots are also under construction to the south. The Plaza is also now very busy, with progress taking place on several elements. 2. The final recommended budget adjustments are enclosed. 3. Responses to Council referrals are also enclosed, as follows: · Staffto prepare a report on revised revenues and expenditures and refuse funding alternatives for the Solid Waste Department for FY 98-99; · Review the issue of speed bumps in the Quailwood area; · Review ordinance relating to parking of"For Sale" vehicles on City streets. 4. Information on the proposed ward reapportionment process is enclosed. 5. Over the next few weeks, I am planning some scattered days off - one or two at a time. AT:rs cc: Department Heads Pamela McCarthy, City Clerk Trudy Slater, Administrative Analyst BAKERSFIELD CITY MANAGER'S OFFICE MEMORANDUM JUNE 12., 1998 TO: HONORABLE MAYOR AND CITY COUNCIL //~/ /.2/ FROM JIDOLORES TEUeN R, ASSISTANT C,TY MANAG FF/ / THROUGH: ALAN TANDY, CITY MANAGER ~//// .... !__ SUBJECT: PROPOSED ADJUSTMENTS TO THE FINAL FY 98/-99 BUDGET Attached is a listing of the proposed changes to the final FY 98-99 budget based on your comments and feedback during the recent budget workshops. The .list also includes several adjustments which are for items that came up after the proposed budget went to print. The proposed adjustments are summarized below: General Fund The primary changes to the budget that are proposed are the addition of $409,425 for five officers to the Police budget and addition of $15,000 to the Recreation budget for the Greenfield area recreation programs. An accounting clerk position for Finance's Treasury division is also recommended due to increased workload from more frequent utility billing and increased business license activity. $12,435 is proposed to be added to the budget with the balance of the cost for the position coming from a reduction in expenditures for temporary staff. Also included is an additional $232,140 to address an unfunded PERS liability for safety and miscellaneous employees. Now that PERS has transitioned to a new and more accurate compdter tracking system of PERS rates, it was found that we underfunded our PERS contribution. We are spreading the payment of the unfunded liability over the next several years to the year 2011. Also included is a proposed adjustment of $33,500 for a Supervisor II that will be transferred from the Convention Center to General Services to eventually take over for a General Services Supervisor upon his retirement in approximately 6 months. Proposed revenue changes to fund these items includes $60,000 in increased Transient Lodging Tax transferred from the TLT fund and $642,500 in additional unanticipated development fee revenues. Staff is not proposing at this time to fund a request from Finance to increase the cash basis reserve from $6 million to $7 million. One-time revenues for this request are currently unavailable. S:\99BUDPRO\budadj.wpd TLT Fund The only significant proposed adjustment in this fund is an additional $50,000 foi' the Convention and Visitors Bureau to further market to conventions. Also, based on revised revenue and expenditure estimates from Ogden for the Centennial Garden Complex, adjustments are proposed which result in an additional $26,250 going to available fund balance.in the TLT Fund. Ogden has set the next year's "deficit" for the Convention Center at $775,000 - a reduction from the historic $850,000. Remember that the arena will only be open 9 months of the fiscal year. We expect continued improvement in FY 99/00. Refuse Fund Changes to the proposed budget for the refuse fund include those adjustments necessary to accommodate no increase in the annual refuse rate. These include a $500,000 reduction in revenues due to the rejection of the rate increase, a $200,000 decrease in the loan amount from the Equipment Fund for cart purchases, an addition of $300,000 in revenue from the sale of homes on Panorama, and a $400,000 reduction in refuse fund expenditures. These expenditure reductions include elimination of the requested street sweeper operator, a reduction in the number of neighborhood clean-up events, a delay in the response to requests for illegal dump site clean-ups and postponement of a new drop-off recycling site at Fred L. Thompson Junior High School. The decreased loan amount is necessary since the debt service for the original loan amount of $400,000 cannot be supported without the rate increase. Funds from Panorama homes sales are being added since the current progress of sales is stronger than originally estimated, therefore, we anticipate higher than budgeted revenues. Also, $600,000 in revenues and a like amount in expenditures have been eliminated since the anticipate 17% County landfill fee increase did not occur. This amounts to a total reduction in revenues of $1,000,000 and a corresponding reduction in expenditures of $1,000,000. This will allow the Refuse Fund to operate without a rate increase in FY 98-99, however it does result in some service reductions. Equipment Fund Proposed adjustments include $181,355 to fund new equipment for the five additional officers for Police, the addition of $20,000 for utility trailers for Parks as part of their plan to streamline parkand median maintenance and $4,000 for a replacement copier for Police. These items will be funded from Equipment Fund balance. Also included is the reduction of the loan to the Refuse Fund for cart purchases in the amount of $200,000 and deletion of the proposed purchase of a street sweeper in the amount of $130,000. The sweeper is no longer necessary due to the proposed deletion of the sweeper operator position and vehicle rental costs in the Refuse Fund budget. S:\99BUDPRO\budadj.wpd Gas Tax At the direction of the Council, staff has reviewed revenues and expenditures in the Gas Tax fund in order to allocate additional funding to streets and roads projects. Additional funds due to a higher than anticipated FY 98-99 allocation and some available fund balance have been identified. Therefore, staff is proposing an increase of $150,000 in Gas Tax expenditures for streets and roads repairs and improvements. Amtrak Railway Fund Originally, staff anticipated receiving the $2,545,000 allocation of Prop. 116 funds prior to the end of the 97-98 Fiscal Year. Recently, we received notice that funds would not be received until after the start of the new fiscal year. Therefore, staff is proposing to adjust the 98-99 budget to reflect appropriation of the revenue and the corresponding expenditures for the new ^mtrak station. Sewer Enterprise Fund The proposed $50,000 increase in expenditures will provide additional funds for a sewer trunk line project associated with the upgrade and expansion of WWTP#2. The need for additional funds was not identified until after the proposed budget was prepared. Funds are available in the Sewer Enterprise Fund balance. Community Development Block Grant (CDBG) At the direction of Council, staff reviewed proposed revenues and expenditures in the CDBG fund in order to allocate additional funds for streets and roads repairs in CDBG eligible areas. Staff is proposing to eliminate the $300,000 contribution to the County for the new Health Department building and instead allocate the funds for streets and roads projects. Since the County had $1.1 million to bid on the federal building, which wasn't spent, responding to the high Council priority on street damage due to El Nino seemed like a more important focus. Self Insurance Fund This adjustment is a technical change in order to accommodate the appropriation of $300,000 in revenues from the sale of Panorama homes to the Refuse Fund for cart purchases. These adjustments allocate the anticipated home sale revenue and then transfers it to the Refuse Fund. S:\99BUDPRO~udadj .wpd FY 98-99 PROPOSED BUDGET CHANGES Page 1 of 3 Exhibit "B" Expenditure Revenue Program Item Changes Changes Comments Operating PERS Adjustment for unfunded Safety J/ability $232,140 Unfunded PERS liability for Safety and Miscellaneous Employee Bargaining Units. Operating Five additional positions in the Police Department $409,425 According to the Police Chief, these positions will be (entry level patrol positions) assigned to patrol duties due to normal growth. Current practice of utilizing overfill will be discontinued. Operating One additional Accounting Clerk in the Treasury Division $12,435 Increased workload in Treasury Division necessitates the addition of an Accounting Clerk position which will be partially offset by a reduction in temporary staff. Funding Source Increase in General Fund development fee revenues $642,500 Revised revenue estimates of developer fees and permits. Operating Recreation programs at two sites within the Greenfield area $15,000 City's share of recreation program costs. Operating Transfer of Supervisor II from Convention Center to General Services $33,500 Provides for replacement of employee scheduled to retire in 6 months. Funding Source Increase in transfer from Transit Lodging Tax (TLT) Fund $60,000 Allocate a portion of TLT Fund Balance. Operating $1,000,000 increase to General Fund Cash Basis Reserve $0 One-time revenues not available at this time. Sub-total General Fund $702,500 $702,500 Operating Convention Visitors Bureau (CVB) $50,000 Additional contribution requested by CVB to continue marketing Greater Bakersfield. Operating Transfer of Fund Balance to General Fund $60,000 Funding for proposed increase in General Fund expenditures. Operating Increase Centennial Garden Complex Revenues $430,594 Revised budget submitted by Ogden Entertainment Operating Increase Centennial Garden Complex Expenses $394,344 on June 17, 1998 to comply with City Contract No. 98-16, Section 4.2.3. Funding Source Fund Balance $73,750 Unappropriated FY 98-99 (TLT) projected Fund Balance. '' Sub-total Transient Lodging Tax Fund $504,344 $504,344 Page 2 of 3 Exhibit "B" Operating Reduction in Solid Waste Division Operating expenditures ($600,000) Proposed 17% County Landfill fee increase did not occur. Funding Source Decrease in Refuse Enterprise Fund revenues ($600,000) Reduce revenues to correspond with reduced expenditures. Operating Delete Solid Waste Revenues from rate increase ($500,000) F.Y. 1998-99 Proposed 3 % Refuse Rate Increase not approved by Council. Operating Reduce Loan for Carts ($200,000) Smaller loan needed due to rejection of rate increase which affects ability to repay loans. Operating Reduction in Solid Waste Division Operating expenditures ($400,000) Reduce proposed funding for various operating accounts and programs such as neighborhood clean-up and illegal dump clean-up events. Funding Source Transfer from Self Insurance Fund $300,000 Revenue from home sales anticipated to be higher than originally budgeted. Sub-total Refuse Enterprise Fund ($1,000,000) ($1,000,000) Operating Five additional vehicles,radios, pagers and accessories for the $181,355 According to the Police Chief, these positions will be entry level patrol positions in the Police Department assigned to patrol duties due to normal growth. Current practice of utilizing overfill will be discontinued. Operating Eliminate Street Sweeper ($130,000) Eliminate proposed funding for Street Sweeper. Operating 8 Garden Utility Trailers $20,000 Needed to reduce time required for picking up and dropping off equipment to streamline park maintenance operations. Operating Replace xerox copy machine at Police Department. $4,000 Copier is no longer cost efficient to repair. Copier must be replaced. Operating Reduce Loan to Refuse Fund for Carts ($200,000) Smaller loan needed due to rejection of rate increase which affects ability to repay loans. Reduce revenues to correspond with reduced Funding Source Fund Balance ($124,645) expenditures. Sub-total Equipment Management Fund ($124,645) ($124,645) Page 3 of 3 Exhibit "B" Operating Street Resurfacing $150,000 Additional Gas Tax Funds and Fund Balance identified. Funding Source Fund Balance $150,000 Actual revenues were higher than estimated. Sub-total Gas Tax Fund $150,000 $150,000 CIP Amtrak Station $2,545,000 Budgeting for remainder of State Proposition 116 monies in the Amtrak Railway Fund. Funding Source State Proposition 116 Revenue $2,545,000 Sub-total Amtrak Railway Fund $2,545,000 $2,545,000 CIP VWVTP #2 Sewer Trunk Line $50,000 Will provide a parallel line next to existing line which is full. Funding Source Fund Balance $50,000 Funds are available in Sewer Enterprise Fund Balance. Sub-total Sewer Enterprise Fund $50,000 $50,000 CIP Street Resurfacing $300,000 CDBG funds for eligible street reconstruction projects. Funding Source Allocation to Kern County Health Department ($300,000) Eliminate proposed funding for County Health Department. Sub-total CDBG $0 Operating Sale of Panorama Drive Homes $300,000 To purchase refuse carts to continue phased automation. Operating Transfer to Refuse Fund $300,000 To purchase refuse carts to continue phased automation. Sub-total Self Insurance Fund $300,000 $300,000 Total FY 98-99 Proposed Budget Changes $3,127,199 $3,127,199 MEMORANDUM TO: ALAN TANDY, CITY MANAGER FROM: RAUL M. ROJAS, PUBLIC WORKS DIRECTOR~/~~~z~ DATE: June 17, 1998 RE.' City Council Referral No. WF0017906 Refuse Funding Alternatives REQUEST: Council requested Staff prepare a report that reflects the revised revenues and expenditures in order to balance FY 98/99 budget, alternatives to provide better service with less funding, etc., and provide this report to Council at the next (6/24/98) Council meeting. RESPONSE: The originally proposed budget included a proposed 3% refuse fee increase ($4.00 annually), and purchase of greenwaste carts worth $880,000 to complete the citywide automation project. The proposed fee increase was intended to generate $500,000 in additional revenues. To pay for the carts, a one-time cash payment of $480,000 was included in the FY 98- 99 budget, to be covered by the rate increase. Also included in the FY 98-99 budget was a one year $400,000 interfund loan from the Equipment Fund. The loan was to be repaid in FY 99-00 from revenues generated from the rate increase. With the City Council's direction to eliminate the proposed 3% rate increase for Fiscal Year 1998-99, staff had to revise the method of paying for the carts and cut approximately $400,000 in expenditures. This is accomplished through the following proposed adjustments in the FY 98-99 budget: Budget Changes Delete revenues from rate increase <$500,000> Reduce interfund loan from Equipment Fund <$200,000> Make operating cuts identified on Attachment I $400,000 Use proceeds from sale of Panorama homes $300,000 Balance $ -0- RECEIVED Page 1 of 2 , ;CITY MANAGER'S Oi:FIC[ Rejection of the rate increase reduced the ability to repay the originally proposed loan. Therefore, we are proposing that the loan be decreased from $400,000 to $200,000. $300,000 is included as additional revenue due to the early success in marketing the Panorama Drive homes. This leaves a need for $400,000 in operating cuts. Significant impacts of the operating cuts identified on Attachment I include: · Elimination of additional street sweeper will delay schedule by approximately 1 week. · Reduce Neighborhood Clean-up events from roughly 10 per year, down to 5 per year. · The response time for illegal dump clean-ups will increase from 2 weeks to 4 weeks. The total number of these clean-ups for next year is unknown. · Postponement of new drop-off recycling site at Fred L. Thompson Junior High School, scheduled to serve south central Bakersfield. S:\REFERRAL\WF0017906 Refuse Funding.wpd Pa~e 2 of 2 ATTACHMENT I SOL I D XA'AST E F U N D FY98-99 PROPOSED BUDGET CUTS Proposed Suggested Description Budget Cut Miscellaneous Equipment $1,640 $230 Notebook Computer $3,000 $3,000 Repainting Drop-Off Boxes $5,400 $5,400 Printing and Advertising-Recycling & Greenwaste Awareness $31,000 S5,000 Truck Signs-Recycling Awareness $7,000 S7,000 Bad Debt Expense-Commercial $125,000 $25,000' SavinGs in City department landfill fees $435,000 $20,000 NeiGhborhood Cleanups $30,000 S15,000 Solid Waste Division Illegal Dump Cleanups $40,000 S20,000 Locking Bins for Downtown Alleys $12,000 S12,000 Drop-off Recycling Site-New (Thompson Jr High) S18,000 S 18,000 Compost Advertising S7,200 S3,600 Maintenance Supplies-Mt. Vernon Recycling Center S5,000 S2,000 PERS Rate Reduction $223,871 S23,618 Motor Sweeper Operator. Machine and M&O S228,152 S228,152 Low Entry Cab S12,000 S12,000 $1,184,263 S400,000 BAKERSFIELD PUBLIC WORKS DBPARTMBNT MEMORANDUM TO: ALAN TANDY, CITY MANAGER FROM: RAUL M. ROJAS, PUBLIC WORKS DIRECTOR ~ DATE: June 15, 1998 SUBJECT: COUNCIL REFERRAL WF0017904/001, WARD 5. SPEED BUMP IN QUAILWOOD. '~ROWLES REFERRED THE ISSUE OF SPEED BUMPS IN THE QUAILWOOD AREA TO STAFF FOR REVIEW" Public Works staff reviewed the petitions, submitted at the June 10th City Council Meeting, objecting to the installation of speed bump undulations on Quailwood Drive. Because the majority of the residents are now against speed bumps, Public Works recommends rescission of the previous Council approval of speed bump undulations for Quailwood Drive. An agenda item recommending rescission of the speed bump approval has been prepared for the June 24th City Council Meeting. cc: Traffic Engineering PW Memo Files Traffic Engineering File - WF0017904.speedbump. Quailwood. ref.wpd slw: P:\DATA\WP\1998\WF0017904.speedbump. Quailwood.ref. wpd Page 1 of 1 City of Bakersfield *REPRINT* WORK REQUEST PAGE 1 REQ/JOB: WF0017904 / 001 PROJECT: DATE PRINTED: 6~12~98 REQUEST DATE: 6~10y98 CREW: SCHEDULE DATE~ START: ~10~98 LOCATION: COMPLETION: , 6y22y98 GEN. LOC: WARD5 FACILITY NODES FROM: FACILITY ID: TO: REF NBR: PUBLIC~ REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: REFERRAL - ROWLES ORIGIN: CITY COUNCIL REFERRAL USER ID: PLAWRENCE WORK TYPE: REFERRAL DESCRIPTION: SPEED BUMPS IN QUAILWOOD REQUEST COMMENTS ***REFERRAL TO PUBLIC WORKS*** ROWLES REFERRED THE ISSUE OF SPEED BUMPS IN THE QUAILWOOD AREA TO STAFF FOR REVIEW. Job Order Description: SPEED BUMPS IN QUAILWOOD Catggory: PUBLIC WORKS Task: RESPONSE TO REFERRAL Assigned Department: PUBLIC WORKS START DATE/ /~ COMPLETION DATE / / O MEMORANDUM June 16, 1998 TO: ALAN TANDY, CITY MANAGER FROM: JACK HARDISTY, DEVELOPMENT SERVICES DIRE SUBJECT: WARD REAPPORTIONMENT Staff has informed me that they are to the point of tweeking the program for better graphic presentation and saving of options. We will be prepared to conduct a workshop on the program on August 12th. It should be a great demonstration of the new audio-visual equipment in the City Council Chambers. While keeping in mind the issues of ethnicity, geography, and community identity our goal would be to bring the ward populations as reasonably close to the average as we can. A 10% deviation from the average has been considered acceptable without special justifications. A deviation of up to 15% may be acceptable for good reasons. The number .ranges we would focus on are: Total Population- 225,965 15% 10% 10% 15% Over Average Over Average Average Under Average Under Average 37,123 35,509 32,281 29,053 27,438 The population changes needed to match the above thresholds are: Ward Existing +15% + 10% Average -10% 215% Population 1. 31,561 +720 2. 28,694 +3,587 +359 3. 27,129 +5,152 + 1,924 +309 4. 41,957 -4,834 -6,448 - 9,676 5. 32,527 - 246 6. 34,346 - 2,065 7. 29.751 +2,530 +698 225,965 cc. Dolores Teubner, Assistant City Manager Stanley Grady, Planning Director ~,;..;. ~:......~_.. JH:acd ! I 8 1998 BAKERSFIELD POLICE MEMORANDUM June 19, 1998 / To: Alan Tandy, City Manager From: S.E. Brummer, Chief of Police~' Subject: Council Referral WF0017896/001 "For Sale" Vehicle Parking Ordinance Referral from May 20, 1998 - Meeting The attached memorandum provides an overview of M.C. 10.56.080E and describes enforcement issues related to the ordinance. Police staff do not recommend modification of the ordinance at this time. SEB/vrf Attachments: 1. "Ordinance Modification MN (10.56.080E), Memorandum by Capt. Mahan dated 6/10/98 2. Copy of Council Referral WF0017896/001 BAKERSFIELD POLICE MEMORANDUM June 1 O, 1998 To: S.E. Brummer, Chief of Police From: N. Mahan, Captain, Operations Division Subject: Ordinance Modification MN (10.56.080E) This is a response to a city council referral received May 20, 1998. Referral to police: Council requested staff review the ordinance relating to the parking of "for sale" vehicles on city streets and look into the feasibility of modifying the ordinance to allow these vehicles to be parked in front of the registered owners residence. Staff to notify Mr. Parmley of any committee or council meetings relating to this issue. Citizen: Mike Parmley 3908 Rickey Way, Bakersfield, CA 93309 Phone 805.868.6603 The current ordinance (1991) MC 10.56.080E reads: No person shall stand or park a vehicle upon any street for the purpose of displaying the vehicle for sale, rent, lease, or other similar commercial purpose by sign or otherwise. The following section MC 10.56.080F reads: Whenever any permit is issued under provisions of this section or under any ordinance referred to in this section, no person shall stand or park any vehicle, wagon, or pushcart on any location other than as designated in the permit. -1- Ordinance Modification MC 10.56.080E Captain N. Mahan June 10, 1998 Enforcement of the MC 10.56.080E ordinance is a very low priority and usually would be initiated due to a complaint or a recognized traffic problem. Some busy intersections or feeder streets intersecting with busy arterials have been problem areas in the past. Prior to the establishment and enforcement of the ordinance it was not uncommon to have fifteen vehicles "for sale" parked on public streets creating congestion and traffic safety issues. Year-to-date only two citations have been issued for subsection (E) violations. A modification to the ordinance excepting vehicles parked in front of the registered owners residence could be problematic from an enforcement standpoint. 1. Both registered owners and residency information change on a frequent basis. Officers would be required to do follow-up in a number of situations to verify claims. Many times registered owners or residents are not present or available when citations are issued. 2. Residents who currently live on comers, one comer being a busy arterial may unintentionally cause other vehicle sellers to park with the "excepted" vehicle. 3. Large apartment complexes that take up several blocks on busy arterials could have a dozen "excepted" vehicles parked with for sale signs. ! have spoken with Assistant City Attorney Bob Sherfy on this issue and he agrees that the suggested modification could be very problematic. City residents could obtain a permit from Treasury, Licenses, and Permits at a cost of $28. There have been no requests to date for such a permit and given the cost versus reason it is unlikely residents would pursue a permit. The current ordinance appears to be functioning as intended. My recommendation is no modifications be requested. Should the council desire modifications the police department would request involvement in the draft language to ensure the most workable enforcement conditions. N. Mahan, Captain Operations Division NM/ik Copies: Chief Assistant City Attorney Bob Sherry Treasurer Bill Descary -2- City of Bakersfield *REPRINT* ~ ~'-' WORK REQUEST PAGE 1 REQ/JOB: WF0017896 / 001 PROJECT: DATE PRINTED: 6~19~98 CREW: REQUEST DATE: 5/20/98 SCHEDULE DATES START: b~20~98 LOCATION: COMPLETION: 6/01/98 GEN. LOC: CITY WIDE FACILITY NODES FROM: FACILITY ID: TO: REF NBR: PUBLIC ~'rM'l'S REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: REFERRAL - CITYWIDE ORIGIN: CITY COUNCIL REFERRAL USER ID: PLAWRENCE WORK TYPE: REFERRAL DESCRIPTION: "FOR SALE" VEHICLE PARKING ORDINANCE CONTACT MIKE PARMLEY Phone 1 805 - 3974996 ( ) 3908 RICKEY WAY Phone 2 805 - 8686603 ( ) BAKERSFIELD, CA 93309 REQUEST COMMENTS **REFERRAL TO POLICE*** COUNCIL REQUESTED STAFF REVIEW THE ORDINANCE RELATING TO THE PARKING OF "FOR SALE" VEHICLES ON CITY STREETS AND LOOK INTO THE FEASIBILITY OF MODIFYING THE ORDINANCE TO ALLOW THESE VEHICLES TO BE PARKED IN FRONT OF THE REGISTERED OWNERS RESIDENCE. STAFF TO NOTIFY MR. PARMLEY OF ANY COMMITTEE OR COUNCIL MEETINGS RELATING TO THIS ISSUE. Job Order Description: "FOR SALE" VEHICLE PARKING ORDINANCE Category: POLICE SERVICES DEPT Task: RESPONSE TO REFERRAL Assigned Department: POLICE SERVICES START DATE / / COMPLETION DATE / /