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HomeMy WebLinkAbout11/07/03 B A K E R S F I E L D CITY MANAGER'S OFFICE MEMORANDUM November 7, 2003 TO: Honorable Mayor and City Council FROM: ~-"~lan Tandy, City Manager SUBJECT: General Information 1. The engineering inspection report and recommendations on the four metal culverts on the Carrier Canal is enclosed. While there is no danger of imminent collapse, the condition of the culverts, the expense of the one that suffered "catastrophic failure", and the limited seasonal opportunity to repair (the window is October through December only) dictate that repairs be undertaken immediately on all four. Public Works has come up with innovative technology that will allow the work to proceed promptly and without traffic disruption. The funding source will be the same as for the 19th Street repair - a loan from wastewater to be repaid from water funds, with interest, in the future. The cost estimate is $1.5 to $1.7 million dollars. Thanks are due Raul Rojas and Jack LaRochelle for their prompt work on this issue. 2. Staff has inspected the landscape and trees at the corner of Brimhall and Windsong to determine if the shrubbery obscures any of the crosswalk signs. Some trimming has been done on the south side of the road, per the attached memo. 3. Based on Council direction, staff has been working over the last year on a long- range plan to renovate our existing swimming pools and to consider replacement of some facilities, over time, based on the growing needs of the community. A comprehensive report from Recreation and Parks is enclosed with information on the physical condition, operating costs, and attendance at our existing pools. Staff has included recommendations for the phasing and funding of necessary renovations and the identification of several sites which should be considered for closure, with possible replacement options, over a phased period of time. This now goes to the Community Services Committee and, later, to the full Council for consideration. 4. The October activity report from Recreation and Parks is attached. Honorable Mayor and City Council November 7, 2003 Page 2 5. Within the next few days, our attorneys will be filing the formal documents to the Public Utilities Commission to object to the sale of the Kern Power Plant at Coffee and Rosedale to North American Power Group. 6. We continue animal control discussions with Kern County on a regular basis. We are now trending toward more of a phased consolidation. The first goals would be to get one place for citizens to retrieve animals and a consolidated data base, so only one call about missing animals is necessary. The full consolidation may take more time than we initially thought. 7. Responses to Council requests are enclosed, as follows: Councilmember Benham · Report on traffic speeding on F Street between 1s' and 3r' Streets, and the feasibility of a crosswalk on H Street near the new Albertsons; · Site plan review for 1201 24'h Street AT:rs cc: Department Heads Pam McCarthy, City Clerk Trudy Slater, Administrative Analyst REPORT OF FINDINGS CARRIER CANAL CROSSINGS OF: TRUXTUNAVENUE NEAR PISTOL RANGE MOHAWK STREET SOUTH OF TRUXTUN AVENUE TRUXTUN AVENUE EAST OF QUAILRIDGE ROAD CITY CORPORATION YARD MAIN ENTRANCE Prepared By City of Bakersfield Publlc Works Department November, 2003 R~PORT OF FINDINGS CARRIER CANAL CROSSINGS NOVEMBER, 2003 Page 2 I. PURPOSE AND NEED Shortly after noon on Thursday, October 30, 2003, a large section of culvert pipe used to convey irrigation water for the Carrier canal experienced a catastrophic failure. Approximately 200' of elliptical corrugated metal plate arch pipe culvert failed causing a large sinkhole on 19t~ Street just West of Oak Street and within the Jim Burke Ford dealership parking lot. Four vehicles were involved in the collapse, two of which were occupied by persons. Fortunately, no injuries occurred. The collapse of the pipe has caused the City to immediately commence emergency repair work, close and restrict major streets in and around the area, and cause major inconvenience to the traveling public and businesses in the area. During the initial investigation of the cause of the collapse it was noted that the same type of pipe structure along the canal was utilized at four different crossings downstream of the collapse. It was also noted that the four crossings were constructed approximately five to ten years after construction of the failed sections. The purpose of this report is to investigate the remaining four crossings and determine their structural integrity, whether immanent failure exists, and what steps should be taken, if any, to correct the problem. II. EXISTING CROSSINGS Four road crossings exist downstream of the failed area. These include Truxtun Avenue near the City's pistol range, Mohawk Street South of Truxtun Avenue, Truxtun Avenue East of Quailridge Road and the City of Bakersfield's Corporation Yard main entrance. TRUXTUN AVENUE NEAR PISTOL RANGE Truxtun Avenue at this crossing is a four lane divided collector road. It currently carries approximately 34,600 vehicles per day and it is considered one of the major East/West routes connecting Northwest and Southwest 'Bakersfield with downtown. The culvert is a corrugated metal plate arch type measuring 22' wide and 12' tall similar to the one that failed. The culvert crossing was designed in 1977 and constructed in 1978. It is a siphon with concrete approaches, flared entrances and exits and a concrete bowl used for slope protection. R~'PORT OF FINDINGS CARRIER CANAL CROSSINGS NOVEMBER, 2003 Page 3 MOHAWK STREET SOUTH OF TRUXTUNAVENUE Mohawk Street is a six lane divided arterial. It carries approximately 21,700 vehicles per day and connects the California Avenue corridor with Truxtun Avenue. It also is a major North/South feeder from Southwest Bakersfield into downtown Bakersfield. The culvert is a corrugated metal plate arch type measuring 22' wide and 12' tall. The culvert was designed in 1979 and constructed in 1980. Similar to the Truxtun Avenue crossing this crossing is also a siphon, however, the upstream end is connected to a concrete pre-cast arched structure known as CON-SPAN which was constructed to cover the canal for use as a parking lot upstream. The downstream end has a flared outlet, concrete transition and concrete bowl for slope protection. TRUXTUN AVENUE EAST OF QUAILRID~E ROAD Truxtun Avenue East of Quailridge Road is a four lane divided collector street that carries 35,050 vehicles per day. Like Truxtun Avenue at the pistol range, this segment of roadway is the Westerly portion of that major connector to downtown Bakersfield. The culvert is a corrugated metal plate arch type measuring 22' wide and 12' tall. The culvert was designed in 1973 and constructed in 1974 as part of the original Truxtun Extension to Coffee Road. It is a siphon with concrete approaches, flared entrances and exits and a concrete bowl used for slope protection. CITY CORPORATION YARD MAIN ENTRANCE The City of Bakersfield Corporation Yard main entrance is the only access point for the City's entire Corporation Yard functions and equipment. It conveys everything from light duty vehicles to refuse trucks to large semi-trucks hauling equipment. The culvert is a corrugated metal plate arch type measuring 22' wide and 12' tall. The culvert was designed in 1977 and constructed in 1978. It is the oldest of the four culvert crossings. This culvert is not a siphon. It contains flared ends, a headwall on the upstream side and rip rap (rock, concrete, boulders) for slope protection. III. INVESTIGATION METHODOLOGY It was the intent of the Public Works Department to perform a thorough and extensive investigation of each culvert crossing. To that end, a methodology was established to fulfill that goal. This included the following: · Initial observation of the condition of the culvert. The initial observation was used to determine whether or not major problems could be seen or detected visually. These included observing where the culvert may have corroded RE]PORT OF FINDINGS CARRIER CANAL CROSSINGS NOVEMBER, 2003 Page 4 through to bare dirt, color and texture of the pipe material, and any deformities of the arch culvert pipe. · Closer observation of the pipe walls included visual inspections of the plate material, bolts, connection points of the plates, and observations of any degradation to the plate material. · Utilizing small chipping hammers, the plate material was struck to determine rigidity, integrity, deformation and ability to withstand the force of the blows. · Within areas that appeared to have rusting or scaling, small diameter drills 1/4" to 3/8" were used to penetrate the walls to determine levels of thicknesses remaining of the pipe material. · Approximately 1" diameter cores were removed from the plate material to be used to measure thickness of the remaining pipe material. The core samples were taken at different levels depending on the water surface elevation at the time. A series of different levels were utilized by draining the canal and allowing a lower portion of the pipe to be exposed. The final inspection was done without having to utilize a boat since the water was almost completely drained out of the siphon area. Beginning Saturday morning, November 1, a team of engineers and technicians including the Public Works Director personally inspected the culverts using the above-described methods. This inspection was preceded by a determination of breathable air content within the culvert performed by the City Fire Department. Once the ~all clear" was given by the Fire Department, the team of inspectors entered into the canal utilizing boats to perform the inspection. Core samples were taken approximately every ten to fifteen feet or where a section of the culvert pipe seemed corroded. Core sample locations were recorded, the cores themselves were ~tagged and bagged" in order to maintain a relationship between the sample locations and the core samples themselves. IV. FINDINGS TRUXTUNAVENUE NEAR PISTOL RANGE Following the methodology outlined above, this culvert was inspected and a total of nine core samples were taken. The visual inspection indicated the soffit (top) of the pipe was in pristine condition. There was no discoloration or deformities. At the point where water contacted the metal pipe, rust and scaling was identified. Initial probing of the metal plates indicated the metal was somewhat malleable. In addition, the pipe was able to be deformed relatively easily with hammer blows. Of the nine core samples taken, a wide variety of thicknesses were identified. It was apparent that .R~PORT OF FINDINGS CARRIER CANAL CROSSINGS NOVEMBER, 2003 Page 5 the protective coating had been washed away and the metal thickness was significantly thinner than in its original condition. However, the overall integrity of the culvert appeared to be stable and the threat of immanent collapse was not identified. It should be noted that the left side of the culvert, when looking downstream, was in slightly worse condition than that of the right side. MOHAWK STREET SOUTH OF TRUXTUN AVENUE This culvert was inspected on two separate days, November 4 and November 5. A total of eighteen core samPles were taken. Upon visual inspection the soffit appeared to be intact. Color, texture and shape were in very good condition. As with the previous culvert, rust and scaling began to occur at the water line. The overall condition of this culvert appeared to be slightly better than the culvert at Truxtun Avenue near the pistol range. It was more difficult to deform the pipe sections using hammer blows and the core samples taken were thicker than those at Truxtun Avenue near the pistol range. Again, as with the Truxtun Avenue near the pistol range location, the left side of the culvert, when looking downstream, was in slightly worse condition than that of the right side. The overall condition of this culvert indicated no catastrophic failure is immanent. TRUXTUN AVENUE EAST OF QUAILRIDGE ROAD Again, following the same procedures outlined above a visual inspection of this culvert indicated the soffit was in good shape with no deformation. The metal indicated very little deformation when struck with the hammer. Core sample thicknesses not only indicated full thickness but also the protective coating was still intact. This by far was the best of the four culverts inspected. CITY CORPORATION YARD MAIN ENTRANCE A visual inspection of this culvert indicated the soffit was in good condition and the sidewalls began experiencing rust and scaling at the water line. Due the short length of this culvert, only one core sample was taken at this location which indicated a very similar thickness to that of the Truxtun Avenue near the pistol range location. Also, in a similar manner with the Truxtun Avenue near the pistol range location, deformation of the metal was relatively easily accomplished due to hammer blows. The overall structure of the culvert however, appeared to be stable and no immanent failure should occur. ~.,",RE~PORT OF FINDINGS CARRIER CANAL CROSSINGS NOVEMBER, 2003 Page 6' V · CONCLUSION/RECOMMENDATIONS Based upon visual inspection, hammer blows and core samples, the overall condition of the pipe is such that NO II~4ANENT CATASTROPHIC FAILURE WILL OCCUR. It should be noted, however, that this type of application, that of a metal plate arched culvert, is not the best type of structure available. It should also be noted that replacement of this culvert to one that is more durable and longer lasting should be done soon. There are two general ways to accomplish replacement of this culvert, the first being the conventional route involving full removal of the metal plate arch culvert and replacement with either a cast-in-place box culvert or a large diameter reinforced concrete pipe. This method involves complete closure of Truxtun Avenue for as long as it takes to complete the job. The second method involves an in-situ approach where a new pipe can be formed within the existing pipe thereby creating a large diameter reinforced concrete pipe cast-in- place with absolutely no disruption to existing traffic. Staff has been in contact with a leader in the in-situ technology. This company has come to the site, indicated that this work can be easily accomplished in a very timely manner and for a very reasonable cost. In fact, at the Truxtun Avenue near the pistol range location, staff has done a cost estimate to perform a convention replacement as outlined above which totals $650,000. The in-situ bid proposal for the same location was $328,000. It should be further noted that the in-situ methodology can done without any disruption to existing traffic. Currently, the Carrier Canal is dry. It will remain that way for at least one month for completion of the work at the original failure location. In addition, each siphon location has been pumped down with very little water remaining to complete full de-watering. There is no guarantee that the canal may have a scheduled shut down next year due to the uncertainty of weather patterns and water availability. Each of the four culvert locations needs to be replaced soon. It is therefore recommended then that we move immediately to perform the in-situ approach on each of the four locations while the canal is shut down and dry. It is our understanding that the contractor can work as a sub-contractor to Granite Construction who is doing the current repair work. It is also our understanding that the in-situ process can begin as early as November l0th and be fully completed by December 20th, well within the canal shut down window. B A K E R S F I E L D CITY MANAGER'S OFFICE MEMORANDUM November 6, 2003 TO: Alan Tandy, City Manager FROM: 0~an Christensen, Assistant City Manager SUBJECT: Trees at Brimhall and Windsong This memo is in response to a letter from Mary O'Rullian who requested that the trees be trimmed in order to improve safety at the sight. She stated that trees might be obstructing the crosswalk sign on Brimhall leading up to Windsong. Last week after being notified of the accident at the corner of Brimhall and Windsong, I went out to personally inspect the condition of the area. Attached is an overhead "photo-map" so you can better picture the area. It is obvious that the sight obstructions discussed in the letter refer to traffic heading east on Brimhall. There is a slight bend in Brimhall Avenue as you head east. Before the bend there is a crosswalk sign on the south side warning of an upcoming crosswalk. Them is another crosswalk sign located on the south just before the crosswalk itself. On the same side of the road, there are several trees in the parkway between the first crosswalk sign and the second one. I inspected them and found that some did need trimming. Parks staff went out to prune them this week. In my opinion, the first crosswalk sign was not obstructed by trees or shrubbery and would provide ample warning to motorists that a crosswalk is ahead. October 29, 2003 Dear Mayor Harvey Hall, As a ~member of the community and neighborhood, Pheasant Run I am-writ{ng to request a traffic light be installed at Brimhall and Windsong. The recent tragedy could have been prevented with more adequate planning and safety considerations. I recommend the following measures be taken: 1. A traffic light be installed at Brimhall and Windsong 2. The trees along Brimhall, southside are too big an should never been planted, remvv~ 3. The city neglected to trim these trees so that the crosswalk sign could be seen 4. The school crossing signs should be placed twice and with common sense in mind, not a cross walk sign, six feet from the crosswalk Ten years ago our family was in a serious accident at this same intersection that took the life of the Castle Girl. Ten years ago I plead with the City of Bakersfield at a City Council Meeting. I spoke extensively with Jack La Rochelle about the safety of the children in the neighborhood and the need for a traffic light and turning lanes. Mr. La Rochelle stated that. "it was not the responsibility of the City to protect the children at the school, it was the responsibility of the Fruitvale School District." Secondly, I am requesting that speed bumps be placed at the end of Foxcroft Lane and parallel to Columbia Elementary School. Speeding is far too common during and after school hours for child(a~play. Please help advocate for the safety and protection of children and the members of our community. We need responsible planning. Thank you for your time and efforts in our behalf. M~~~O uSincerely' g l,a../, lli~~ 902 Foxcroft Lane, Bakersfield, CA 93312 (661) 588-8355 Ce11-706-3500 DEPARTMENT OF RECREATION AND PARKS TO: Alan Tandy, City Manager ~ ~ November 4, 2003 FROM: Alan Christensen, Interim Recreation & Parks Director ~ SUBJECT: Aquatic Renovation Plan Last year the City Council directed staff to implement an Aquatic Renovation Plan designed to upgrade existing facilities and construct new facilities to meet the growing needs of the various users of our aquatics programs. Because of limited resources, the plan is being phased-in over time. The elements of Phase I of the plan that have already been accomplished or are in process include: · Construct one large leisure aquatic area (McMurtrey Aquatic Center) · Renovation of Martin Luther King Pool and Jefferson Pool (because of funding shortages, spray parks elements are planned in FY 04-05 using CDBG funds) · Saunders pool was closed. A second pool closure prior to the opening of the 2004 summer swim season, with the location to be identified, was required by Council to build the McMurtrey Aquatic Center. To continue the Aquatic Renovation Plan, staff is proposing additional phases, which generally includes the following: 1) Dedicate funds for a new pool facility at Planz Park and use Proposition 40 grants to complete funding of the project 2) Perform necessary code repairs on existing pools at Siemon, Beale, Jastro and Planz. Repairs at Jastro and Planz would be minimal and enough to meet minimum operational and safety standards. 3) Replace Wayside Pool with a spray park. Today there are no General Fund moneys to provide capital funding for the proposed phases of the plan. Fortunately, Proposition 40 grant funds from the State were awarded to the City in the amount of $1.6 million for recreation projects, and can be used for a variety of purposes, including pool, repairs, renovation, or new construction. Phase II, III 8, IV elements are a result of reviewing current condition of remaining pools, costs of repair, attendance, usage and availability of funding. Pool closures have been considered because the cost of renovation is so high when compared with overall 1 attendance at specific pools. In addition, the extreme age and deterioration of some facilities are causing large, immediate repairs, which may require renovation or closure by the State Health Code within the next year or two. Spray parks would be recommended to immediately replace deteriorated pool facilities that are deemed to be closed. The following report provides an analysis of: 1) attendance at existing pools, 2) physical condition of pools, 3) rationale for pool closures, and 4) a detailed description of all phases of the Aquatic Renovation Plan. Also, a summary of the current condition of City pools is found in in Attachment A, and a financial overview of improvement costs in Attachment B. ATTENDANCE There are a variety of programs conducted at city pools. These programs include recreation swim, swim lessons, lap swim, swim team and pool parties. Eighty-three percent of programming time is during recreation swim as seen on the graph below. Total Programming Distribution Swim Team 0% Pool Parlies Lap Swim 12% 1% Lessons 4% Rec Swim 83% Over the past five years of recreation swim at city facilities Jefferson and SilverCreek swimming pools have had the highest attendance. Beale and MLK pools trade for the third th top position. Planz pool has ranked 5 highest in attendance for all five years. Wayside, Jastro and Siemon have fluctuated 6th, 7th and 8th highest over the past three years. Actual attendance numbers for the recreation swim program are listed in the table below: POOL 1999 2000 2001 2002 2003 Total Beale 3,820 4,743 6,243 6,630 4,235 25,671 Jastro 3,906 3,308 3,111 2,713 3,200 16,238 Jefferson 7,805 9,906 10,572 9,830 7,895 46,008 MLK 3,465 4,406 5,269 5,610 4,912 23,662 Planz 3,750 4,138 4,891 4,708 3,427 .20,914 Saunders 2,006 2,564 2,632 2,626 Closed 9,828 Siemon 3,581 4,720 4,001 3,130 2,564 17,996 SilverCreek 8,711 7,221 7,511 7,698 8,207 39,348 Wayside 2,264 2,782 3,447 3,752 1,708 13,953 Overall Total 39,308 43,788 47,677 46,697 36,048 213,618 The chart shows that Wayside, Siemon and Jastro pools are not well attended when compared to other pools. Wayside decreased by almost 2,000 swimmers in 2003. It is unclear what effect closing Saunders pool this year had on attendance at other pools 2 OPERATIONAL COSTS Operational costs are influenced by the annual condition of the pool, attendance and costs of chemicals and other consumables. By dividing the net operating loss by the number of persons attending .each pool, we can determine the cost per swimmer at each facility. Wayside Pool had the highest cost at over $74 per swimmer last season. By comparison, per swimmer costs at other City pool were Planz $63, Jastro $40, Siemon $51, and Beale $28. More detailed operational costs by pool are found in Attachment A. One technology that would reduce maintenance costs at older pools is an automated chemical system. Staff recommends these systems be installed at Jastro, Beale, or Planz pools to reduce chemical costs by one third and staff time manually balancing chemicals. PHYSICAL CONDITION There has been extensive analysis conducted on the current condition of city pool facilities. Aquatic Design Group (ADG) reviewed all the pool facilities during June 2000 and cited several code violations, mechanical and structural deficiencies, and improvements to maintain current programming and keep facilities operational. In March 2003, Slater Plumbing & Mechanical Inc. (SPM) conducted a video analysis of the piping at Wayside, Beale, Jastro, Siemon and Planz pools. Based upon these studies, the three pools in the poorest physical condition are Wayside, Beale and Planz. Since these studies have been conducted, additional maintenance issues have surfaced that will create further unbudgeted costs if they are to be opened in June 2004. Staff. has also been informed by the County Health Department that code violations at these three pools may prevent them from being opened next year unless problems are corrected. State Code violations include decking replacements, accessibility to the physically handicapped, lack of handrails on stairs, inadequate safety handhold on perimeter gutters, non adjustable wall inlets, water turnover rate does not meet the 6-hour mandate, lack of recirculation system and other smaller code violations. Wayside Beale Planz Jastro Siemon No. of Code Violations 5 4 4 5 6 Estimated Repair Cost $106,163 $106,163 $123,563 $105,600 $133,545 Additional Improvements $10,655 $54,150 $10,655 $10,655 $12,233 Total $116,818 $160,313 $134,218 $116,255 $145,778 Not included in the scope of the study are the requirements for the facilities to meet accessibility standards with associated costs as required by the Americans with Disabilities Act. Keep in mind the estimates from ADG were put together in June of 2000 and may not reflect current costs. WAYSIDE POOL (Built 1962) Slater Plumbing's study stated that the return piping was obstructed with rust and debris and they were unable to get the camera through the pipe. They recommend replacement of return piping, which needs to be accessed through the concrete decking. Approximately two feet of the south and north skimmer piping is cracked. In both cases they recommend 3 a seven foot replacement of the existing cast iron piping. SPMI estimates the cost to repair this at $13,500. State health code turnover rate is not met at this pool because of these serious piping restrictions. Daily backwash of the filter was necessary this past season (2003) to turnover the water, which added additional operational costs. Regular city staff believes this is the pool that is in the worst condition and is concerned that if not repaired, it will be inoperable during the 2004 summer swim season. In staff's opinion, this pool is in a similar condition as Saunders Pool was last year. We anticipate Wayside pool in danger of being shut down by the Health Department next summer if maintenance issues are not corrected. Unfortunately, Wayside is "grandfathered" under the state code and any change in piping or decking may force us to repair all code violations in order t6 open the facility. This would mean repair of piping, decking, and any code violations estimated at $200,000 or more. If Wayside is not selected for closure this year, these items need to be repaired prior to opening in summer 2004. Wayside Pool has experienced high rates of vandalism during the past two years. The fence has been cut in separate places 5 times and repaired, the drinking fountain was ripped off the wall twice, the chain and lock of the lifeguard stand was cut and the stand was thrown into the pool, glass bottles were thrown into the pool weekly, and other equipment has been damaged and thrown into the pool. All damage has been repaired and staff is working on better ways to deter vandals. BEALE POOL (Built 1932) For several years staff has attempted to identify the source of water loss at Beale Pool which is estimated to be 10,000 gallons per day. In 1998, a geotechnical and materials investigation was conducted by Kleinfelder, a local firm. Their report contained three main points: (1) the soils supporting the shell are providing the required support in that settlement of the pool was not observed; (2) core samples indicated that the interior surface of the pool was undergoing a separation from the main concrete shell due to water seepage at cracks of the interior coating; and (3) the plumbing system be tested for leaks. Some of the leaking issue was resolved last year when city staff cemented the main drain. However; results from tests for leaks last year found that Beale pool has a minor leak in the scum gutter system, which is approximately only 5% of the original leak of 10,000 gallons. Most of the water from gutters drain into the sump, but there is some water leaking under the pool deck. A pool shell and pump room renovation is necessary to stop this leak. SPM's video inspection of this pool reported that the return piping had some build-up and that they were unable to get through due to the radius of the piping. The clay skimmer piping was reported to be in adequate condition. The City was given permission by the County Health Department to operate Beale pool in 2003 with the understanding that a plan was being developed to address identified issues prior to 2004, which may include abandoning the pool. The wading pool is not operating because it does not comply with the state code that required one-hour turnover rate in wading pools. This means 100% of the pool's water should be filtered and sanitized every 4 hour. The cost of installing new piping, a filtration system, and safe equipment is about the same cost as a spray park, which is between $185,000 and $200,000. PLANZ POOL (Built 1962) SPM's report on Planz pool noted that twelve inches of cast iron piping at the east skimmer area should be replaced because the cast iron is now very brittle. In addition twenty-four inches of cast iron piping at the west skimmer area should be replaced as well. Like Wayside, this pool also needs to be backwashed daily because of the clogged pipes. However, there are two absolutely critical repairs at Planz pool that must be completed before the can be opened in summer. First, the deteriorating pump room cement floor and decking needs repair. The pump room floor is so cracked and the rebar was so severely rusted that large pieces of the cement floor have begun to fall through to the bottom of the surge pit. Cost of repairs is $17,000. Second, there is a pipe leak near the pool shell. The return line on the south side of the pool shell has a hole in it and is shooting water out one of the side seams of the pool. Cost of repairs is a minimum of $16,000, but the contractor has told us that costs may be higher if they find more damage once .they dig up the pipes. JASTRO POOL (Built 1960-62) While health code and ADA violations exist, Jastro Pool is in the best physical shape in comparison with Siemon, Wayside and Beale. This pool has a heater and is used annually by the high schools beginning in January and ending at the end of May. Jastro Pool is approximately 1.5 miles from the new McMurtrey Aquatic Center. Staff w. ill evaluate attendance at Jastro Pool at the end of next season to determine the impact that new and renovated facilities such as McMurtrey and MLK will have on users living in the downtown. RECOMMENDATIONS PHASE II (1-2 years) 1. Because of declining attendance, poor physical condition, and age, close Wayside Pool permanently in spring of 2004. If closure of Wayside is an undesirable option, then a second choice would be Beale Pool. This action would meet the Council's decision to close two pools (Saunders was closed in 2002-03) to offset the operating costs of the McMurtrey Aquatic Center. 2. Replace the closed pool with a water playground for $275,000. The water playground is likely to be very popular, would have no admission fee, would have no aquatics staffing, and would cost much less to maintain than a traditional pool. An additional $50,000 is budgeted for demolition of the closed pool. Because of construction timelines and funding availability, the Wayside spray park would be completed after the summer season in late 2004. 3. Perform various pool improvements to open pools this year. Costs will be about $100,000 and would begin almost immediately and would be completed before the summer swim season in June 2004. Again, Prop. 40 monies and Park Impact fees could be used. Listed below are the recommended repairs: 5 A. Repair decking & pump room floor at Planz $17,000 · B. Repair shell leak at Planz Pool $16,000 C. Repair decking at Siemon Pool $14,000 D. Automated chemical systems at Jastro or Beale $38,000 E. Contingency $15,000 Total $100,000 4. With new park construction, every foudh park should have a wet playground feature. Wet playgrounds that are approximately 3,500 square feet in size currently costs between $200,000 and $250,000. Building spray parks would reduce the need for additional pools and provide a wet area in places where pools would not be feasible. PHASE III (2-5 years) 1. Construct a new pool at Planz Park. This facility would have zero-depth entry, attached 25 yard lanes, and water features. Capacity would be approximately double that of Jastro and Siemon pools, which have a combined capacity of 300 people. The majority of funding would come from Proposition 40 grant funds. Funds are planned to be dedicated from CDBG because it is an eligible area. Contributions should also be pursued from the Kern High School District, which would use the facility during winter and spring. Staff would also pursue competitive grants and other sources to complete the funding plan. Design work would begin immediately. 2. When Planz Pool is completed, another older city facility such as Beale, Wayside or Jastro should be closed and immediately replaced with a wet playground at a cost of about $275,000, including demolition of the closed pool. PHASE IV (5 years or more) 1. Construct a new pool (similar to the one proposed at Planz) in the Northeast to meet current and future needs. The city has a 20-acre site on Paladino Drive that should be suitable for a pool. Funding would be provided through accumulated park improvement funds and possible state grants. 2. Construct a new pool in the Southwest (West of Silver Creek service radius) to meet high current and future demand. A site will need to be identified and acquired. Funding would be provided through accumulated park improvement funds and possible state grants. 3. Replace Siemon and any other existing pools not ~et renovated, reconstructed or replaced with wet playgrounds. Add a wet playground to SilverCreek Park. CONCLUSION Analysis of pool facilities is difficult given the number of factors involved, such as location, attendance, and varying physical condition. It will be critical for staff to evaluate pool usage after the 2004 summer season to determine if changes in attendance patterns have occurred as a result of the new McMurtrey Aquatic Center and the rehabilitation projects at MLK and Jefferson pools. Hopefully staff has provided a thorough discussion of the issues, and plans for improving facilities city-wide over the next five to ten years. 6 Attachment A Pool Condition Summary ,,~,side Beale Jastro Planz Siemon Average Attendance (1999-2003) 2,791 5,136 3,448 4,183 3,599 Actual 2003 1,708 4,235 3,200 3,427 2,564 Actual 2002 3,752 6,630 3,713 4,708 3,130 Actual 2001 3,447 6,243 3,111 4,891 4,001 Actual 2000 2,782 4,743 3,308 4,138 4,720 Actual 1999 2,264 3,830 3,906 3,750 3,581 Physical Condition ADA Compliance Non-Compliant Non-Compliant Non-Compliant Non-Compliant Non-Compliant Cantilever Decking Needs Replacement Adequate Condition Fair Condition Needs Replacement Needs Replacement Circulation-Turnover Rate Very Poor; Direct Loss System; Moderate; Very poor; Very poor; Does not meet code Does not meet code Does not meet code Does not meet code Does not meet code Flooring in Pump Room Fair Condition Fair Condition Fair Condition Needs Replacement Fair Condition Other Decking Fair Condition Fair Condition Fair Condition Needs Replacement Needs Replacement Piping Completely blocked Fair Condition Fair Condition Poor; not immediately Fair Condition returns needed Sump Tank Fair Condition Fair Condition Fair Condition Fair Condition Needs Replacement Vandalism 2 times/month 1-2 Times per year Once a year 1-2 Times per year Once a year Code Violations Number of Violations 5 4 5 4 6 Necessary Repair Costs $106,163 $106,163 $105,600 $123,563 $133,545 Other Suggested Repairs $10,655 $54,150 $10,655 $101655 $121233 Total Costs $116,818 $160,313 $116,255 $134,218 $145,778 Operational Costs Revenue $4,780 $7,428 $11,683 $11,888 $14,354 La bo r $46,962 $46,962 $51,878 $57,514 $ 66,623 Maintenance & Repairs $84,328 $77,684 $124,614 $90,932 $1101005 Net Costs ($126,510) ($117,218) ($164,809) ($136,558) ($162,274) Attendance 1,708 4,235 3,200 3,427 2,564 Cost Per Swimmer $74.07 $27.68 $39.85 $63.29 $51.50 Attachment B Project Financial Summary PHASE II COST FUNDING SOURCES CDBG Prop. 40 Park Funds HS District Other Wet Sprayground at Wayside or Beale $275,000 $275,000 City-wide Pool Improvements $150,000 $100,000 Subtotal Phase II $425,000 PHASEIII New Aquatic Facility at Planz Park $3,000,000 $500,000 $1,550,000 $200,000 $750,000 Wet Sprayground at closed pool $275,000 $275,000 Subtotal Phase III $3,275,000 pHASE IV New Aquatic Facility in Northeast $3,000,000 $3,000,000 New Aquatic Facility in Southwest $3,000,000 $3,000,000 Wet Sprayground at Silver Creek $275,000 $275,000 Renovate Siemon and Other Pools $500,000 $500,000 Subtotal Phase III $6,775,000 Total All Phases $10,475,000 $1,050,000 $1,650,000 $775,000 $200,000 $6,750,000 ~., .'~';~ ~'~,~:/; ,~, R:\User_Projects\Parks\Pools\ t (~,92x5136x24b jpeg) ~ . ~ ~ ~ , ~ / , i ', ~ ~ ~ .~,~ ~ }, ~ ..... ',, . ~. _ -, ~1 ~' ~ ~,. '~ "~ ~' ' " ~/t~ ' J WAR 1 Kern County ~ ~' --,~r___ _. ,.,,,. ,/'/ ~, .,"/ Kern River and Can~% - ~ ~ ~a~s with ~o~ · ,~ ....... ~ ~ ~ , ~  / 2 JASTRO PARK ~ ~IEMON PARK 3 JEFFERSON PARK 8 SIL~R CREEK PARK / · ~ ~ -.. ...... _ . .,. ...... . _ Created ~ Se~t. 4~, 2003 RECEIVED ..... ~ NAGER'S ~'~' Department of Recreation and Parks Date: November 5, 2003 To: Alan Tandy, City Manager From: Alan Christensen, Interim Director of Recreation and Parks Subject: Monthly Report for October , Attached are the monthly activity reports for each division. If you have any questions or require additional information, please let me know. ,, Page I .: ~.~Allen Abe - P&Coct03.d0c ~ B A K E R S F I E L D Department of Recreation and Parks Date: November 5, 2003 To: Allen Abe, Assistant Recreation and Parks Director From: Ken Trone, Park Construction and Facilities Planner Subject: City of Bakersfield Recreation and Parks Department Planning and Construction Activity (large scale projects thru 10-31-03) Planning Rio Vista Park Construction plans being reviewed by staff. Project Manager Ken Trone. Construction Contracts with RJM Design Group complete. Standards First set of drafts provided to staff. Greg is working with supervisors on submittal package to consultants. Project Manager Jones/Trone/Cronk. System Wide Corrections to draft being completed. Park Plan 2002 Project Manager Ken Trone. Veterans Veterans met with Community Services Committee Memorial and was given direction on several changes and re-submittal in December meeting. Project Manager Trone/Bradboy/Hoggatt Police/Fire/Park Project broke ground in late March. Buildings are Facility 60% complete. Discussion regarding fountain occurred. Project Manager Ken Trone Rio Bravo Proposal to license facility to Bakersfield Page 2 Sports Senators is complete. Play continues. Other groups showing interest. Complex Project Manager Ken Trone/Greg Cronk Jefferson/ Project awarded to Aquatic Design. MLK Rehab Two firms pre-qualified to bid on project. Project Manager Ken Trone. Northeast Project will be combined with Standards Slopes project as a later phase. Project Manager Ken Trone. Park A proposal to.correct the fee to support Improvement current construction cost was approved Fee by Council at the September 10, 2003 meeting. Discussions continue with NOR on minor issues. Project Manager Ken Trone. IMPACT Gathering information. Working with Program Information Technology department on interface with existing systems. Project Manager Ken Trone/Paul Graham Specific Parks Draft document and map approved by And Trails Plan Planning Commission and City Council. Northeast Bakersfield Project Manager Ken Trone. Park Master Planning and parks have projected populations Plan into new improvement zones and proposed locations for future park sites. Plan is being reviewed at staff level. Planning is lead. ~ ..................................................................... Paoe 3 ~ Unfunded A list of potential improvement projects will be Projects developed to match up with alternative funding sources. Project is ongoing. Project Manager Ken Trone Construction River Oaks Park Construction of Phase 3 complete. Requests from neighborhood residents regarding installation of amenities continues. Project Manager Ken Trone/Tom Jones. Rio Vista Connecting stream complete. Water is working on outlet structure back to Kern River. Plan check phase for full construction documents should be complete this month. Project Manager Tom Jones Stone Creek Council approved agreement with Stonecreek Phase II Partners on August 27, 2003. Developer meet with staff to discuss construction details. Project will begin once building/restroom plans have been approved. Project Manager Tom Jones Development Agreements Stone Creek Jack Turman has approached the city proposing to Park complete the remaining 2.58 acres and be reimbursed through improvement fee. Council approved agreement with Stonecreek Partners on August 27, 2003. Agreement complete. Project Manager Trone/Jamison Harris and Roger Mclntosh has approached the city on behalf of Mountain Vista Centex homes to propose a developer provided Park project on a city reserved and owned 10 acre parcel. Deed has recorded for first 3.1 acres of dedication. Working with attorneys to develop an agreement. Fire department has requested consideration for joint project. Project Manager Trone/Jamison Challenger Bob Smith has approached the city to enter into an 5- ' Page 4 i'i ii ~i'i'e'~ ~i~ '"'~ P&~o~tO3.dgc ,, " Park agreement to provide land, street and playground improvements as a condition of his adjacent tract. Waiting for developer to initiate need for agreement. Project Manager Trone/Jamison 6095 Park Bob Lusich has approached the city on behalf of his client to propose 4-5 acre fully improved park site within his tract and some adjacent parcels. Proposal is under review by city staff. Focus session meeting held with developer and city planning, legal, and park staff. Developer introduced councilmember Salvaggio to the project via a site visit. Project Manager Ken Trone Sage Two separate sites in northeast. Agreements will be Development complicated because they involve dedication, Park's reservation, acquisition, improvement, and reimbursement. Subdivider made contacted with us recently to ask status of agreements. Subdivider has entitlement requirements to fulfill prior to agreement being processed. Grants Proposition 40 AB 1481 January 04 application deadline has been established. Urban Park We are supporting the Mill Creek project. Act 2001 Project Manager Trone/Larson Mill Creek Project is being developed as a team. Bi-weekly Project meetings are set to further refine project scope and goals. Grant writing team is developing narrative. Capital Improvement Lowell PortabLe Project Bid document currently being reviewed by P/W Building staff. Planz Project complete and open to public. Playground Rehabilitation ............................................................................................................. Pane 5 ~ .......... doc i~ Allen Abe - P&Co~: Jefferson Park Project being advertised. Bid recommended for Court Project award to California Surfacing on November 12, 2003 Council agenda. Project Manager Ken Trone/Ed Lazaroiti. Jefferson/MLK Project design awarded to Aquatic Design. 100% Pool Rehab plan completeness meeting held in October. Project Manager Ken Trone. Automated Funding recommended to be moved to Rehab Chemical project. Controller Jeff/MLK Project Manager Ken Trone. Jefferson Funds may be moved to pool rehab. Playground Rehabilitation Project Manager Ken Trone. Jastro Booster Project approved not funded. Becky is checking on Pump funds. Skateboard Carryover funding. Park Project Manager Greg Cronk. Centennial P/W confirmed latest attempt to fix was successful. Plaza Fountain Project Manager Ed Lazaroifi. Project complete. Beach Park Specific projects to be determined. Picnic etc. Project Manager Oreg Cronk. Mowing Ramp Streets department completing at various locations. Concrete Pad Project Manager Greg Cronk/Mike Connor. Tennis Court Haggin Oaks complete and opened to public on Repair August 18, 2003. Centennial complete on September 30, 2003, and Campus South complete on September 30, 2003. Projects complete. Project Manager Ken Trone. Warehouse Building complete. Utilities to site incomplete. Replacement We occupied in early June. Project Manager Greg Cronk. Allen Abe - P&Coct03.d0c ........................................................ ~ ~ Trees/ Various ongoing projects citywide. Beautification Project Manager Paul Graham. Beale Park Complete. Restrooms Project Manager Zrone/Lazaroiti. Haggin Oaks Project approved not funded. Playground Project Manager Ken Trone. Yokuts Price quotes are over budget. Project is being Stainless reevaluated. Fixtures Project Manager Joe B. Gonzales/Greg Cronk Stramler Park Project complete. Playground Project Manager Allen Abe. Southwest Project approved not funded. Skatepark Project Manager Ken Trone. Ice/Aquatics Not involved with ice. Aquatics awarded by Council Facility on July 30, 2003. Currently tying steel, running plumbing and electrical. Project Manager Ken Trone. Jefferson Pool Project recommended to be moved to Jefferson/MLK Heater Pool Rehab project. Project Manager Ken Trone. Swimming Pool Sandblast & Re-coat 8 existing pools. Renovation Project Manager Holly Larson. Rio Vista Park In plan check stages. Rough grading complete. Connecting stream under construction. Project Manager Ken Trone. Pin Oak, Garden, Various improvements. Campus ..... Project Manager Greg Cronk. Deer Peak Landscape improvements approved by Rec & Parks. Station 15 Project broke ground in late March. Buildings 60% complete. Project Manager Ken Trone. Mesa Marin Project effectively on hold to allow private group to :~A en Abe - P&Coct03.doc , make improvements to facility under agreement with city. Project Manager: Generro/Cronk/Lazaroiti/Trone. Rio Vista 30 Need to determine with Don Anderson if this is money Acre Acquisition for additional land acquisition of Cul-de-sac. Pin Oak Spraypark Project is under funded and all bids were rejected December 11,2002. Project reevaluated. Money should be reprogrammed to Rio Vista Park. Project Manager Ken Trone. Silver Creek Public Works can be contacted to determine status of Center project. Project Manager Ken Trone. MLK Jr. General Services division will be lead for project. Breezeway & RR Roof Imp. Wayside Park New project in planning stages. Playground Rehabilitation Project Manager Ken Trone. B A K E R S F I E L D DATE: November 3, 2003 TO: Alan Christensen, Assistant City Manager FROM: Holly Larson, Supervisor RE: October Monthly Report Leisure Classes: Aqua Fitness classes began October 6 at Silver Creek. We had 10 participants register for the class with a monthly attendance of 44. Halloween Haunted Trail: 60 temporary staff and volunteers attended training for the event on October 22, 2003. 78 temporary staff and volunteers attended the walk through rehearsal for the event on October 30, 2003. Unfortunately, the event had to be cancelled due to severe weather conditions the afternoon of the event. Mill Creek Project: The committee is now meeting weekly and are preparing for a Council workshop November 19, 2003. Aquatics: 5 lifeguard and swim instructor trainers have been recruited for 2003-04 season. An initial meeting is scheduled with the trainers on November 22, 2003. Interviews are currently being scheduled for lifeguards for the 2003-04 season. S:hRecreation\RECSPEC'~hlarson\MyFiles~Budget\monthly repon.docS:XRecreation~RECSPEC~hlarsonLMyFiles\Budget~monthly report.doc I 1/3/20031:24 PM ~ ................................................................................................................................................... Page Allen Abe: .~Ont~!~J~.~dg~ Aquatics Club of Bakersfield is currently renting Silver Creek Pool for swim practices. -. Informational meetings have been scheduled for November 12 and December 11 with various agencies to discuss programming opportunities at the McMurtrey Aquatic _ Center. S:XR. ecreationXRECSPEC\hlarson\MyFiles~Budget\monthly report.docS:~ecreationXRECSPECXhlarsonWlyFilesXBudget\monthly report.doc 11/3/20031:24 PM B A K E R S F I E L D Department of Recreation and Parl s Date: November 3, 2003 To: Sally Ihmels, Recreation Superintendent From: Linda McVicker, Recreation Supervisor Subject: Monthly Report for October ADULT SOFTBALL Games are being held at Dr. Martin Luther King Jr. Park, Beach Park, Patriots Park and Planz Park. We have 78 teams in our Fall League with 1,340 players. MOBILE RECREATION The Mobile Recreation Program began September 23, 2003. The program is held from 3:00 pm to 5:00 pm at various parks throughout the City. The Mobile Recreation units visit each site twice a week. Average attendance is a follows: Centennial Park ............... 7 participants a day Grissom Park ................... 10 participants a day Windsor Park ................... 19 participants a day Wayside Park ................... 13 participants a day Jefferson Park .................. 12 participants a day Wilson Park ...................... 19 participants a day Activities include homework help, arts and crafts projects, sports, games, music and dance. P:\Administrative\Montl]ly Reports\September Report.doc LMC I AII~'~ Abe - October Report.doc LOWELL NEIGHBORHOOD COMMUNITY CENTER The Lowell Neighborhood Community Center is open from 2:30 pm to 5:30 pm. We are coordinating a flag football program with PAL, the Friendship House, and the Martin Luther King Jr. Center. We have 15 players from the Lowell Center playing. They won the first game they played. The Girl Scouts conduct a program at the center on Tuesdays. They have approximately 15 girls participating. Attendance for the month was 1,065. This is an average of 46 children a day. P:~Administrative\Monthly Reports\September Report, doc LMC B A K E R S F I E L D Department of Recreation and Parks Date: November 3, 2003 To: Alan Christensen, Interim Director From: Terri Elison, Recreation Supervisor Subject: October Monthly Report Silver Creek After School Pro_clram ......................... 842 Attendance ......................... 37 Average Daily Attendance We have received a lot of positive feedback from parents of the children participating in our After School Program. Parents have appreciated receiving a schedule of activities a week in advance and have been excited with the curriculum offered. Highlights of the program included creating the props, scenery, costumes and performing the play "In the Witch's House", participating in Silly Olympics and American Idol Contest, Halloween Relays, making Witches Brew (Goo), Monster Freeze Dance, and several holiday arts and craft projects. Silver Creek Rentals ................................................... $964.00 (Figure does not include deposits) The Silver Creek multi-purpose room and/or pavilion were rented four times during the month of October. The center was rented for a church social, two wedding receptions, and a Frisbee Dog Tournament. Total attendance was approximately 1000. Classes at Silver Creek: # Registered Total Attendance Ballet & Gym (6 -11) 11 44 Ballet & Gym (3-5) 15 60 Bicycle Safety 3 3 Calligraphy Workshop 5 5 Chess 9 27 Clogging 27 54 Dance & Gym (4-5) 7 21 Dance & Gym (2-3) 5 15 Dog Obedience no class no class Drawing no class no class Guitar (Beg.) 7 19 2:55 PM 11/3/2003 C:\Documents and Settings\aabe\Local Settings\Temp\Terri October 2003 Report.doc Created by Telison Guitar (Beg. Int.) 7 16 Kardio Kick 17 136 Karate 35 140 Photography no class no class Pressed Flowers 11 11 Scrapbooking no class no class Step Aerobics no class no class Tai Chi 12 66 Tennis (Child-Beg) 15 120 Tennis (Child-lnt) 8 64 Tennis (Adults) 3 24 Upholstery' 21 48 Yoga 11 49 TOTAL 229 922 Classes at Other Facilities # Registered Total Attendance Siemon Park Tennis (Child) 5 40 Tennis (Adult) 4 32 All Star Dance Studio Dance & Gym (2 % - 4) 4 16 Dance & Gym (4 - 5) no class no class American Academy of Gymnastics Gymnastics (4 - 5) 5 15 Gymnastics (3 - 5) 3 12 Gymnastics (K - 6yrs) no class no class TOTAL 21 115 Attendance Silver Creek Center: Rentals ......................................... 1000 Classes ........................................ 922 Registrations Taken: 115 After School Program ................842 # of Guests Served: 227 (The # of Guests served does not include registration) TOTAL .................... 2,764 2:55 PM 11/3/2003 C:\Documents and Settings\aabe\Local Settings\Temp\Terri October 2003 Report.doc Created by Telison B A K E R S F I E L D Department of Recreation and Parks Parks Division October 2003, Report URBAN FORESTRY A draft of our newly created Tree Technical Manual was distributed to all city department heads for review and comment. The manual focus upon providing detailed descriptions of Urban Forestry items found within City Ordinance and the Sub Division and Design Manual. Our Urban Forestry section is assisting with development of the Kern River Parkway bike path re-construction project. Specifically, planting of approximately 500 trees along the Parkway from Stockdale Bridge to Old River Road and around the new bike path loop from Bellevue Weir and around the future 10 acre lake. Tree pruning projects included responding to alley clearancing requests from Solid Waste and along Gosford Road at Ming Avenue and Old River Road locations. In addition, over grown trees along White Lane from Park View to Pin Oak are being raised for clearance. NEW ACREAGE No new acreage was accepted for Parks staff to maintain this month. However, 2 parcels totaling approximately 1.5 acres were accepted into a 365 day maintenance period. Within this area are 112 trees and 346 shrubs. These locations will become our responsibility to maintain following successful completion of the maintenance period. PARK RESERVATIONS Continued warm and mild temperatures helped to keep our Park reservations strong. There were 123 reservations with approximately 15,440 persons attending. As always, these numbers do not include casual users of picnic sites or sports fields. PARK STAFF We lost (1) Park staff member to separation, continue with (4) staff on light duty assignments and have (1) open regular unfilled position. This situation reduces our daily work force by 6.9%. The good news is we were able to fill a Light EquiPment Operator position when Eilizar Sanchez accepted an advancement opportunity with one of three Park Mow Crews. Congratulations to Bob Kotenski and George Quirino for passing their class "A" commercial driving test on their first attempt. Special acknowledgement is due Light Equipment Operator Joe Flores for providing assistance with commercial license training to both of these individuals. MAINTENANCE DISTRICT PROJECTS Park system wide, Maintenance District assignments continued to be a target for additional landscape work. Regular Park staff are assisted by 20 temporary employees for pruning and weed abatement projects. Plans are to complete this effort by December 1, at which time our temporary work force will be reduced to winter staffing levels. TO: ALAN TANDY, CITY MANAGER FROM: ERIC W. MATLOCK, CHIEF OF PO'LICE/~,~.L~ DATE: November 5, 2003 SUBJECT: Speeding on"F" Street Council Referral No. 614 (Ward 2) Council Member Benham referred a request by Alexa Mergen to review traffic speeding on F Street between 1st and 3rd Streets; and requested Public Works analyze the need for a pedestrian crosswalk on H Street near the new AIbertsons. Council Member Benham's referral was assigned to the Operations Division for follow- up. A problem solving worksheet was created and officers from the Traffic Section have dedicated approximately three hours of concentrated enforcement efforts on a number of different days. Nine citations were issued and staff will continue to monitor the area and provide enforcement as necessary. In addition, staff will utilize the radar trailer to remind motorists of their speed and the speed limit. EWM/vrf EWM/vrf B A K E R S F I E L D M E M O R A N D U 'M Novombor 7, 2003 NOV- 7 2003 C~TY MANAGER'S TO: Alan Tandy, City Manager FROM: ~nley C. Grady, Planning Director SUBJECT: Site Plan Review- 1201 24~ Street The attached information was requested by Councilmember Benham for inclusion in the Friday information packet. It contains the site plan review letter and site layout for the subject mixed use commercial project. SG:djl Attachment P:\Memos\SPR 1201 24th St.doc BAKERSFIELD Development Services Department Jack Hardisty, Director Dennis C. Fidler ~' Stanley C. Grady Building Director Planning Director (661) 326-3720 Fax (661) 325-0266 August 26, 2003 (661) 326-3733 Fax (661) 327-0646 Mr. Paul Dhanens 1200 Truxtun Avenue, Suite 160 Bakersfield, CA 93301 RE: Notice of Decision - Site Plan Review (Project No. 03-0852) Dear Mr. Dhanens: The site plan you submitted to this department for a 40,483 sq. fl. mixed use commercial center with an off- site parking lot in a C-2 (Regional Commercial) zone district at 1201 24~ Street has been approv ~ed as recommended by the Site Plan Review Committee. This proposal, with corrections as may be noted on the site plan, meets the minimum required codes, policies, and standards for development as adopted by the Bakersfield City Council. Specific items have been identified that you need to resolve before you can obtain a building permit or be allowed.occupancy, (see attachod Conditions and Ordinance Compliance). These items include conditions and/or mitigation required by previous site entitlement approvals, changes or additions that need to be shown on the £mal building plans, alert you to specific fees, and other comments that will help you in complying with the city's development standards. Each item will note when it is to be completed and they have been grouped by department so that you know who to contact if you have questions. Please note that many of these items Ere required to be completed before building permits can be issued. Your next step is to either apply for necessary building permits to construct your project, or begin your business activities depending on the request submitted. For projects requiring a building permit, you must submit final building plans to the Building Division. The Building Division will forward a copy of those plans to the Site Plan Review Committee for their review to ensure that the Conditions and Ordinance Compliance items have been met. Please read them carefullY. Failure to satisfy an item may delay your obtaining a building permit or commencing your project. (Note: This final compliance review is separate from the plan check process conducted by the Building Division.) After construction of your project but before the City can allow occupancy,' the Building Division must inspect the development for compliance with the approved plans, and any other relevant permits and codes. If you have satisfied all of the requirements, the Building Director will issue a certificate of occupancy; if not, the area inspector will give you a correction notice. Once you have satisfied the corrections, the Building Director can issue a certificate of occupancy. You may not occupy a site or building until the Building Director has issued a certificate of occupancy. INDEMNIFICATION CONDITION In consideration by the City of Bakersfield for land use entitlements, including but not limited to related environmental approvals related to or arising from this project, the applicant, and/or property owner and/or subdivider ("Applicant" herein) agrees to indemnify, defend, and hold harmless the City of Bakersfield, its officers, agents, employees, departments, commissioners or boards ("City" herein) against any and all liability, claims, actions, causes of action or demands whatsoever against them, or any of them, before administrative or judicial tribunals of any kind whatsoever, in any way arising from, the terms and provisions of this application, including without limitation any CEQA approval or any related development approvals or conditions whether imposed by the City, or not, except for City's sole active negligence or willful misconduct. City of Bakersfield · 1715 Chester Avenue · Bakersfield, California ° 93301 SPR #03-0852 Page 2 This indemnification condition does not prevent the Applicant from challenging any decision by the City related to this project and the obligations of this condition apply regardless of whether any other permits or entitlements are issued. The City will promptly notify Applicant of any such claim, action, or proceeding, falling under this condition within thirty (30) days of actually receiving such claim. The City, in its sole discretion, shall be allowed to choose the attorney or outside law firm to defend the City at the sole cost and expense of the Applicant and the City is not obligated to use any law finn or attorney chosen by another entity or party. REVISIONS TO THE APPROVED PLAN Any time after site plan approval but before the approval expires, you may submit revisions to the plan. Significant changes will require a new site plan application with required fees. Only minor changes can be made to the original plan without a new application if they are necessary to meet a condition, mitigation, or result from physical obstacles or other constraints that does not change the character of the original approval. EXPIRATION OF PLAN APPROVAL Approval of this site plan ekpires on August 26, 2005, (2 years from the decisiOn date) unless building permits have been issued, or on projects not requiring a building permit, the use has commenced. Construction of the project must be completed within 5 years from the decision date. If the property is rezoned, site plan approval will expire upon the effective date of the rezoning unless the use is permitted in the new zone. The'Planning Director may extend the expiration date up to one (1) year if new plans are submitted for check against the code requirements in effect at that time and include a written request for the extension. We must receive this request before expiration of the project approval. We will not require a fee for this extension request; however, changes to the plans .originally approved for purposes other than code requirements shall be subject, to a new site plan application, including payment of all required fees. ' ENVIRONMENTAL DETERMINATION This site plan review has been found to be exempt from the provisions of the California Environmental Quality Act (CEQA) according to Section 15332. This project is exempt because it is an infill development that is consistent with the general plan and zoning regulations, is within an area predominantly developed with urban uses, is not identified as critical habitat for endangered or threatened species, will not significantly affect traffic, noise, air or water quality, and will be adequately served by appropriate utilities and public services. A Notice of Exemption has been prepared and is available for review at the Planning Division (see cover sheet for address). APPEAL Any person may appeal this decision. An appeal is limited 'to whether or not an adopted development standard, zoning regulation, mitigation, or policy applied or not applied to the project, was done consistent with the authority granted by city ordinances or the California Environmental Quality Act (CEQA). The 'appeal must be in writing stating the precise basis or issue as noted, include a $338 filing fee, and must be filed within 10 days of the decision date to the City of Bakersfield Planning Commission (c/o Bakersfield Planning Director, 1715 Chester Avenue, Bakersfield, CA 93301). The Planning Commission will hold a public hearing on the appeal and their decision will be final unless their decision is appealed to the City Council. S:~BT_M_SPR~Forms~spr_datal2003 spr~O3-O852}spr, ltr. doc SPR #03-0852 Page 3 Site plan approval is based on the statements made in the application and the plans You submitted. Any errors or omissions on these plans could alter the compliance list and/or void this decision. If you have questions about any of the conditions or ordinance compliance items, you must speak to the contact person representing the department requiring that item. If you have other questions regarding general information about the site plan review process, please contact either Dave Reizer or Wayne Lawson in the Planning Division at (661) 326-3733. DECISION DATE: August 26, 2003 Sincerely, cc: All Interested Agencies - For your records Bob Bell, 909 Chester Avenue, Bakersfield, CA 93301 Wl_,tpas S :\BZA_S P R~FomasXspr_data~2003 spfi03 -0852,spr, ltr.doc SPR #03-0852 Page 4 CONDITIONS AND ORDINANCE COMPLIANCE The following are specific items that you need to resolve before you can obtain a building permit or be allowed occupancy. These items include conditions and/or mitigation required by previous site entitlement approvals (these will be specifically noted), changes or additions that need to be shown on the final building plans, alert you to specific fees, and other comments that will help you in complying with the City's development standards. The item will note when it is to be completed and each has been grouped by department so that you know who to contact if you have questions. A. DEVELOPMENT SERVICES - BUILDING (staff contact - Phil Burns 661/326-3718) 1. The developer shall submit 4 copies of grading plans and 2 copies of the preliminary soils report to the Building Division. A final soils report shall also be submitted to the Building Division before they can issue a building permit. Please not that approved grading plans must also match final building site plans and landscaping plans. 2. The developer sh,all include fire resistive wall construction details with the final building plans for all exterior walls of any building that are within 20' of property lines if it is commercial, or 5' of property lines if it is residential. 3. Include with or show on the final building plans information necessary to verify that the project complies With all disability requirements of Title 24 of the State Building Code. 4. Structures exceeding 10,000 square feet in area shall require installation of an automatic fire sprinkler system. 5. Business identification signs are no~t considered nor approved under this review. A separate review and sign permit fi.om the Building Division is required for all new signs, including future use and construction signs. Signs must comply with the Sign Ordinance (Chapter 17.60 of the Bakersfield Municipal Code). 6. The Building Division will calculate and collect the appropriate schoOl district impact fee at the time they issue a building permit. B. DEVELOPMENT SERVICES - PLANNING (staff contact - Dave Reizer 661/326-3673) 1. The minimum parking required for this project has been computed based on use and shall be as follows: Square Parking Required Use Footage Ratio Parkin~ Mixed Use Office/Retail 36,783 sq. ft. 1 space/200 sq. ft., plus 175 spaces 1 space/250 sq. fi. above 35,000 sq. ft. 7 spaces Drive-thru credit 2 spaces/window ~ 44' -4 spaces Dental Office (Bldg A) 2,275 sq. ft. I space/125 sq. ft. 18 spaces Dental Lab/Files (Bldg A) 1,425 sq. ft. 1 space/230 sq. ft. 6 spaces Total Required 202 Spaces (Note: 209 pa~king spaces are shown on the proposed site plan, 118 ~paces on-site and 91 spaces off-site. However, 3 spaces cannot be counted because they encroach into the required setback area. By ordinance, compact and tandem spaces cannot be counted toward meeting minimum parking requirements) SPR #03-0852 · Page 5 2. Minimum parking stall dimensions shall be 9' wide x 18' long. Vehicles may hang over landscape areas no more than 2¼ feet provided required setbacks along street frontages are maintained, and trees and shrubs are protected from vehicles. 3. All parking lots, driveways, drive aisles, loading areas, and any other vehicular access ways, shall be paved with concrete, asphaltic concrete (A. C.), or other paved street surfacing material in accordance with the Bakersfield Municipal Code (Sections 15.76.020 and 17.58.050 N.). 4. Parking lot lighting is required by the Bakersfield Municipal Code (Section 17.58.060A). Illumination shall be evenly distributed across the parking area with light fixtures designed and arranged so that light is directed downward and is reflected away from adjacent residential properties and streets. Use of glare shields or baffles may be required for glare reduction or control of back light. All light poles, standards and fixtures, including bases or pedestals, shall not exceed a height of 40' above grade. The final building plans shall include a picture or diagram of the light fixtures being used and show how light w, ill be directed onto the parking area. Please note that staffcan require additional adjustments to installed lighting after occupancy to resolve glare of other lighting problems that effect adjacent properties. 5. Because offsite parking for the project is being proposed, the developer shall file with the Planning Division before any building permits are issued, a copy of a recorded lease, C. C. and R.'s, or other instrument that ensures that the offsite parking and/or legal access proposed for this project is available for its actual lifetime. 6. The developer shall include a copy of a final landscape plan with each set of the final building plans submitted to the Building Division. Building permits will not be issued until the Planning Division has approved the final landscape plan for consistency with approved site plans and minimum ordinance standards (please refer to the attached landscaping requirements in Chapter 17.61). (NOTE: At the time a final site inspection is conducted, it is expected that plants will match the species identified and be installed in the locations consistent with the approved landscape plan. Changes made without prior approval of the Planning staff may result in the removal and/or relocation of installed plant materials and delays in obtaining building occupancy.) 7. Rooftop areas of commercial buildings (eg. office, retail, restaurant, assembly, hotel, hospital, church, school), and industrial buildings adjacent to residentially zoned properties, shall be completely screened by parapets or other finished architectural features constructed to a height of the highest equipment, unfinished structural element or unfinished architectural feature of the building. 8. Refuse collection bin enclosures and container areas are subject to all required structural setbacks from streets, and shall not reduce any parking, loading or landscaping areas as required by the zoning ordinance. SPR #03-0852 Page 6 9. Prior to receiving final building or site occupancy, you must contact the Planning Division (staff contact noted above) for final inspection and approval of the landscaping, parking lot, lighting, and other related site improvements. Inspections will not be conducted until all required items have been installed. Any deviations from the approved plans without prior approval from the Planning Division may result in reconstruction and delays in obtaining building or site occupancy. 10. The developer shall install a pedestrian connection at the northerly end of the parking lot for access to the public sidewalk. This connection shall be handicapped accessible and be designed with the same pavement treatment as the proposed southerly pedestrian access. C. FIRE DEPARTMENT (staff contact- Dave Weirather 661/326-3706) 1. Show on the f'mal building plans the following items: a.. All fire h~,drants, both offsite (nearest to site) and on-site. Include flow data on all hydrants. Hydrants shall be in good working condition and are subject to testing for verification. Fire flow requirements must be met prior to construction commencing on the project site. Please provide 2 sets of the engineered water plans to Dave Weiratherl (Note: All new fire hydrants must be purchased from the Fire Department.) b. All fire sprinkler and/or stand pipe systems, fire alarms and commercial hood systems. These suppression systems require review and permits by the Fire Department. The Fire Department will issue guidelines for these various items as they may apply to this project. c. Project address, including suite number if applicable. If the project is within a shopping or business center, note the name and address of the center. d. Name and phone number of the appropriate contact person. 2. The developer must request an inspection of any underground sprinkler feeds at least 24 hours before they are buried. The Prevention Services Division (1715 Chester Avenue, Suite 300, Bakersfield, CA; Ph. 661/326-3979) must complete all on-site inspections of fire sprinkler systems and fire alarm systems before any building is occupied. 3. All access (permanent and temporary) to and around any building under conslruction must be at least 20 feet wide, contain no vehicle obstructions, and be graded to prevent water ponding. Barricades must be in place where ditches and barriers exist in or cross roadways. Emergency vehicle access must always be reliable. 4. If you handle hazardous materials or hazardous waste on the site, the Prevention Services Division may require a hazardous material management and/or risk management plan before you can begin operations. Please contact them at 661/326-3979 for further information. SPR #03-0852 Page 7 5. If yOU treat hazardous waste on the site, the Prevention Services Division may require a hazardous waste "Tiered" permit before you can begin operations. Please contact them at 661/326-3979 for further information. 6. If you store hazardous materials on the site in either an underground or a permanent aboveground storage tank, a permit from the Prevention Services Division is required to install and operate these tanks. The Prevention Services Division may also require a Spill Prevention Control and Countermeasure Plan for storage of petroleum products above ground in quantities of 1,320 gallons or more. Please contact them at 661/326-3979 for further information. D. PUBLIC WORKS - ENGINEERING (staff contact-Janice Horcasitas 661/326-3576) 1. The developer shall construct curbs, gutters, 5'6' wide sidewalks, and street paving along 23rd Street, 24th Street, LStreet, and both sides of M Street according to approved Caltrans standards and adopted city standards. These improvements shall be shown on the final building plans submitted to the Building Division before any building permits will be issued. In addition, these improvements shall be submitted to Caltrans for review and approval. 2. The developer shall construct 30' radius curb retum~ with standard handicap ramps at the northeast comer of 23ra Street and L Street, the southeast comer of 24th Street and L Street, the northwest comer of 23rd Street and M Street, the southwest comer of 24th Street and M Street, the northeast comer of 23ra Street and M Street, and the southeast comer of 24th Street and M Street according to adopted city standards. These improvements shall be shoWn on the final building plans submitted to the Building Division before any building permits will be issued. In addition, these improvements shall be submitted to Caltrans for review and approval. 3. The developer shall install new connection(s) to the public sewer system. This connection shall be shown on the final building plans submitted to the Building Division before any building permits will be issued. 4. All on-site areas required to be paved shall consist of concrete, asphaltic concrete (Type B, A. C.) or other paved street material approved by the City Engineer. Pavement shall be a minimum thickness of 2 inches over 3 inches of approved base material (ie. Class II A. B.). This paving standard shall be noted on the final building plans submitted to the Building Division before any building pemfits will be issued. 5. A grading plan is required by the Building Division. Building permits will not be issued until the grading plan is approved by both the Public Works Department and Building Division. 6. Before any building or site can be occupied, the developer must reconstruct or repair substandard off-site improvements to adopted city standards as directed by the City Engineer. Please call the construction superintendent at 661/326-3049 to schedule a site inspection to find out what improvements may be required. SPR #03-0852 Page 8 7. A street permit from the Public Works Department shall be obtained before any work can be done within the public right-of-way (streets, alleys, easements). Please include a copy of this site plan review decision to the department at the time you apply for this permit. In addition, the applicant must contact Caltrans for permits before any work can be done on 23d Street and 24th Streets. 8. A sewer connection fee may be required. If required the fee shall be paid at the time a building permit is issued. We will base this fee at the rate in effect at the time a building permit is issued. 9. If the project is subject to the provisions of the National Pollutant Discharge Elimination System (NPDES), a "Notice of Intent" (NOI) to comply with the terms of the General Permit to Discharge Storm Water Associated with Construction Activity (WQ Order No. 92-08- DWQ) must be filed with the State Water Resources Control Board in Sacramento before the beginning of any construction activity. Compliance with the general permit requires that a Storm Water Pollution Prevention Plan (SWPPP) be prepared, continuously carded out, and always be available for public inspection during normal construction hours. 10. A transportation impact fee for regional facilities may be required. If required the fee shall be paid at the time a building permit is issued, or if no building permit is required, before occupancy of the building or site. This fee will be based at the rate in effect at the time the building permit is issued. The Public Works Department will calculate an estimate of the total fee when you submit construction plans for the project. 11. The legal description (ie. lot and tract number and/or assessor's parcel number) shall be shown on the final building plans. 12. Standard handicapped ramps shall be installed at all street-return type approaches in. accordance with adopted city and Caltrans standards. E. PUBLIC WORKS - TRAFFIC (staff contact - George Gillburg 661/326-3997) 1. Street return type approach(es), if used, shall have 20' minimum radius returns with 24' throat widths shown on the plan. All dimensions shall be shown on the final building plans. 2. Show the typical parking stall dimensions on the final building plans (minimum stall size is 9 feet x 18 feet). 3. 23~d Street and 24th Street are part of the State Highway system. Any work done in State right-of-way must be approved by Caltrans. Please indicate their approval on the final plans. SPR #03-0852 Page 9 F. PUBLIC WORKS - SOLID WASTE (staff contact - John Wilburn 661/326-3114) 1. You must contact the staff person noted above before building permits can be issued or work begins on the property to establish the level and type of service necessary for the collection of refuse and/or recycled materials. Collection locations must provide enough containment area for the refuse that is generated by the businesses without violating required zoning restrictions (see Planning Division items). Levels of service are based on how often collection occurs as follows: · Can or cart service -- 1 cubic yard/week or less · Front loader bin service -- 1 cubic yard/week - 12 cubic yards/day · Roll-offcompactor service -- More than 12 cubic yards/day 2. Show on the final building plans 5 (five), 8' x 10' (inside dimension)refuse bin enclosures designed according to adopted city standards (Detail #S-43). Before occupancy of the bUilding or site is allowed, 5 (five), 3 cubic yard.front loading type refuse.bins shall be placed within the required enclosures. 3. Facilities that require infectious waste services shall obtain approval for separate infectious waste storage areas from the Kern County Health Department. In no instances shall the refuse bin area be used for infectious waste containment purposes. 4. Facilities that require grease containment must provide a storage location that is separate from the refuse, bin location. This shall be shown on the final building plans. 5. Facilities that participate in recycling operations must provide a location that is separate from the refuse containment area. This shall be shown on the final building plans. Rev)seal: .)on. 17, 2(](23 i le~l ~r~p ~ dl~utone ~ ~d ~ ~ ~ ~ ~' ~ ASSESSORS MAP NO.~.....~z..$.$ ....... ---'i PROJECT ANALYSIS ~ · ® ~,,~,~b~',~ ~¢c~ ~ r~ co~.~.~ STREET ..... ~ " 24TH SITE PLAN 20' , 4h FL O_O R~A.N _ ,,~ FL OOR~LAN