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04/30/04
B A K E R S F I .E L D CITY MANAGER'S OFFICE MEMORANDUM April 30, 2004 TO: Honorable Mayor and City Council FROM: Alan Tandy, City Manager ~7"b?, ~ SUBJECT: General Information 1. A point of clarification about this memorandum, which is, perhaps, addressed more to the media readers, than the City Council, itself. In addition to updates about current events and notes regarding things to come up, one of the purposes of sending this memo out is to provoke thought. Sometimes that is done by copying articles from publications, sometimes it is by giving you the thoughts of department heads, such as the recent memo from the Fire Chief on fireworks. If we were moving ahead with a ban on fireworks, it would appear as a staff recommendation on a Committee or Council agenda. It did not, and we are not scheduling it. In this case, the Chief had pertinent safety information and a professional opinion on the matter. Like many of the L.A. Times articles we enclose, we thought the information to be thought provoking and informative, so we passed it on. In the weeks ahead, we will have other reports to include, such as a response to a Council inquiry on a parcel tax, for example. If it appears in the weekly memo as a Council referral response, that does not mean we are proposing a parcel tax. It just means we have researched the question and are passing it on. The media did a lot more with the "thought piece" on fireworks than staff intended. I hope that these comments might help place future issues in context for some of our readers. 2. It appears that, for the third time, the Federal gas tax bill, which we hope will eventually include some money for our area, will be postponed for two months as Congress and the President deliberate. 3. The League of California Cities, as well as the parallel organizations for counties, redevelopment agencies, and special districts, is talking with the State about a trade off of accepting two years of budget cuts, in exchange for support for the constitutional initiative that would, theoretically, ban the State from taking more money from us after that time. We have asked for computations on potential amounts and details and are awaiting that information. The enclosed article from the April 27th Sacramento Bee is an interesting read on the proposed deal. Honorable Mayor and City Council April 30, 2004 Page 2 Meanwhile, I am working with staff in our office on the budget message and presentation, which could be negotiated into irrelevance by those referred to above, even as it goes to print. The budget this year will be more of a continuing evolution than a presentation of a firm document. We present it to .you on May 12th. 4. The Civil Service phase of the Police Chief selection process took place this week. I have been provided a certified list of two candidates. There will be several mor~ steps in the selection process over the next few weeks, and I will keep you informed. 5. The meeting dates for the 2004 League of California Cities Forum for Elected Officials conflict with a Council meeting date this year. Since it appears that we will not have a quorum present for the July 28th meeting, we suggest that it be moved to August 4th. There would still be two weeks before the next meeting scheduled for August 25th. Please contact City Clerk Pam McCarthy as to your availability on August 4th. 6. Chief of Police Eric Matlock has been selected to receive a Lifetime Achievement Award for Public Service Excellence from the Public Employees Roundtable of Kern. The Chief will be recognized at a special awards ceremony on Thursday, May 6th, which coincides with Public Service Recognition Week. The honor for Chief Matlock is well deserved. 7. D.W. Sivers and Maya Cinemas are in the process of finalizing their financing for the acquisition of 1924 Q Street and the planned theatre complex on California Avenue. The lender has requested some conditions that will require some minOr~ modifications to our development agreements as a contingency of approving thei¢ loan. These amendments will be presented for consideration to the RDA on May 10th and to the City Council on May 12th. EDCD has prepared the enclosed brief report that details those minor changes. 8. A news article from the April 29th edition of the Sacramento Bee is enclosed. The subject is the issue regarding the State law that requires payment to volunteers who work on publicly funded projects. It seems that this is another example of a crucial issue affecting local governments which neither the Governor nor the Legislature are close to resolving. 9. Under separate cover, you will receive a brochure with information on the natural gas version of the Honda Civic vehicle. Fleet staff has made arrangements with Honda Motor Company to have a demonstration model available to us for several months, at no cost. Per the attached memo, please contact Fleet Services if you would like to see the car. 10. EDCD's Activity Report for the third quarter of FY 2003-04 is enclosed. Honorable Mayor and City Council April 30, 2004 Page 3 11. Water Resources Manager Florn Core reports that we will be reimbursed approximately $110,000 by the Kern Delta Water District for their share of the repair costs to the Carrier Canal. Previous estimates put the pay back at about $70,000, so it is good to know we will get more than originally expected. 12. The record high March and April temperatures in California have had an effect on the Kern River forecasted snowmelt runoff for 2004. The near normal forecast at the beginning of March has deteriorated to a level near the lowest of the previous five dry years. The attached chart shows this steep decline in available snowmelt and highlights the fact that there was no precipitation on the watershed in March and April. The smaller yield on the Kern River will result in some curtailment of irrigation deliveries and a reduced Parkway flow program this summer. 13. The latest update from KernCOG on the Rosedale Highway rehabilitation project is enclosed. 14. Responses to Council referrals are enclosed, as follows: Councilmember Couch · Report on the feasibility of splitting bids; · Status on recommendations related to camouflage of cellular towers; Councilmember Hanson · Report on recruitment efforts for temporary help in the Public Works and Recreation and Parks Departments; Councilmember Sullivan · Report on the feasibility of using HUD funds to demolish abandoned homes on Stine Road. AT: rs cc: Department Heads Pam McCarthy, City Clerk Trudy Slater, Administrative Analyst This story is taken from Politics at sacbee.com. Dan Walters: Schwarzenegger cutting deals to shrink state budget gap BY Dan Walters -- Bee Columnist - (Published April 27, 2004) One might think that Monte Hall, rather than Arnold Schwarzenegger, is the governor of California these days. Schwarzenegger is playing "Let's Make a Deal" with unions, Indian tribes, local governments and others in hopes of paring down the state's enormous budget deficit and, perhaps, avoiding new taxes. Schwarzenegger was elected governor a half-year ago on his pledge to clean up Sacramento's fiscal mess, created when predecessor Gray Davis and the Legislature squandered a one-time revenue windfall on unaffordable tax cuts and spending programs. The state has rung up tens of billions of dollars in budget deficits so far, and Schwarzenegger's administration has acknowledged that it faces another $14 billion gap between income and outgo for the 2004-05 fiscal year that begins July 1. The moment of political truth is drawing near. Schwarzenegger must produce the May revision of the budget soon, and clearly the neophyte governor wants to reduce the gap to manageable proportions before then by concluding a series of specific agreements with budget "stakeholders," worth a billion or two dollars each. The underlying notion is that if the 2004-05 gap can be closed to a few billion dollars, it can be covered with some borrowed money - a portion of the $15 billion bond issue that voters enacted at Schwarzenegger's behest in March - and the state can slide through another year without a tax increase, then hope that a rising economy will fill in the revenue holes in subsequent years. Administration insiders liken it to a workout plan for a private corporation that might otherwise be forced into bankruptcy. The strategy got a jump-start when the GOP governor did a deal with the California Teachers Association for a $2 billion reduction in state school aid. Th~_eadministration is close to a deal with local government leaders for them to absorb an indirect reduction of $1.3 billion a year for two years (by shifting ,,ume o~'~eir p~o_perty taxes tn scl~oolsJ, Tn return for whictl $cl~warzenegger woul'iJ' support a i:onstit'utional amendment p~otecting local government funds from future depre'dation... 5~multaneously, $cnwarzenegger is seeking a' rfiultiyear deal with Indian tribes that operate casinos for a slice of their revenues, and hammering state employee unions, especially the California Correctional Peace Officers Association, for concessions. If those efforts were to succeed, they would, in combination with Schwarzenegger's proposed cuts in higher education and health and social services, cut the projected deficit at least in half. Administration officials are cautiously optimistic, meanwhile, that an improving economy will add a few billion dollars to the revenue side of the ledger. As tax officials process personal and corporate income tax returns, they see revenues running at or above projections, and a new amnesty program for taxpayers involved in abusive tax shelters appears to be yielding a small windfall, perhaps a billion extra dollars. If specific deals and rising revenues cut the deficit to $10 billion or so, the bond issue could be tapped'for the remainder without raising taxes. But there's an ironic catch: The entire deficit would have been $10 billion had Schwarzenegger not, as his first gubernatorial act, reinstated a $4 billion per year slash in the taxes that motorists pay on vehicles. We may wind up borrowing money to pay for a tax cut - not exactly the most responsible fiscal policy. There are no guarantees, of course, that all of this will happen. All the deals may not materialize, and a Democratic Legislature is balking at reductions in health care and social services spending. And the deals $chwarzenegger is seeking are, in some cases, good for only a year or two, which means that the state could ~ - ~gce big future deficits if revenues don't surge. F Ultimately, therefore, Schwarzenegger may not avoid the issue that lies just beneath the surface: whe'ther to raise taxes. He has said he doesn't want to do it, but has never taken an absolutely no-new-taxes pledge and has hinted that he might be open to new levies if the budget gap can't be closed without them. A new Los Angeles Times poll, in fact, indicates that California voters would support new taxes on the wealthy, on Cigarettes and on liquor. About the Writer Reach Dan Walters at (916) 321-1195 or dwalters@sacbee com Back columns: www.sacbee.com/walters Go to: Sacbee / _B_ack _t_o____s_t__o_[y Co nra c];...Bee..C.u sro me r Service Adv_e.~i.~...QQline I R[!.y.a..c_y__Policy I Term~_.~[U_~e I .bl.~ I Site Map News I Sports I Business I Politics I --Opinion I Entertainment I Lifestyle I Travel I Women Classifieds I Homes I Cars I Jobs I Shopping GUIDE '[O...~HE. BEE I S.ubscdbe I Cont~c!;s I Advertise I Bee...E.ver~!;s I .Co. mmunity Invplver~.e~t [ Sacramento Bee Web sites ] Sacbee.com I SacTicket.com I Sacramento.com Contact sacbee.com This article is protected by copyright and should not be printed or distributed for anything except personal use. The Sacramento Bee, 2100 Q St., P.O. Box 15779, Sacramento, CA 95852 Phone: (916) 321-1000 Copyright © The Sacramento Bee BAKERSFIELD Economic and Community Development Department MEMORANDUM TO: Alan Tandy, City Manag - '- tD t FROM: uonna L. Kurtz, ,-conomic eveopmen irec or SUBJECT: Update on Sivers and Maya Cinema financing and closing of"Q" Street escrow. The developers, D.W. Sivers and Montezuma Esparza of Maya North America Cinemas, are finalizing their financing arrangements for the theater project construction and the acquisition of the "Q" Street property. The borrower for the loan will be Maya North American Cinemas. The lender has required that all of the City and RDA agreements be amended to assign the agreements to the borrower- Maya Cinemas as the principal party. Currently the agreements are between the RDA, City and D.W. Sivers. The lender has also required that the removal of the "reverter language" that calls for the property to be returned to the City if the development is not completed. Unfortunately this restrictive reversion language in the agreement does not permit a lender to use the property for the required loan collateral as it clouds the title with an encumbrance. Staff has prepared the necessary amendment to the agreements to address the assignment requirements. The amendment also removes the "reverter language" and now requires the developer to provide a performance/completion bond to the City for the development. The changes that are being proposed do not constitute any substantive deal point changes for the project and still provide strong financial protection to the City that the project will be completed as planned in exchange for its contribution of property. These amendments must be approved quickly in order to meet the June 1,2004 escrow closing for the "Q" Street property. The amendments will be on the May 10, 2004 RDA and the May 12, 2004 City Council Agendas for their respective considerations. S:\Citywalk~ATsivers update amend 2 memo.doc ~!,The~$,acramento Bee -- sacbee.com -- Daniel Weintraub: On volunteers, state is up a creek without a clue Page 1 of 3 This story is taken from Daniel Weintraub at sacbee.com. Daniel Weintraub: On volunteers, state is up a creek without a clue By Daniel Weintraub - (Published April 29, 2004) Sometimes in Sacramento, the simplest things have a way of becoming horribly complicated. A few weeks ago ! wrote about problems cropping up throughout California because the state has decided that a law originally meant to protect union wages now prohibits people from volunteering their time to help on Public projects. The issue first surfaced in Redding, where some college students got class credit instead of pay when they helPed a local group clear a brush-choked streambed. A union rep complained, and the state responded by fining the nonprofit group involved for violations of labor laws. Now it turns out that creek restoration projects up and down the state are on hold because many of them rely on grants that, the state says, require them to pay everyone who works on the project a wage set by state regulators. No volunteering allowed. And this might not end with streambeds. Redding is also struggling with the labor bureaucracy in its effort to build a new city park, in part with volunteer help. A member of a Sonoma County library advisory boar~ .tells me that his group fears local Rotary Club members won't be allowed to landscape the library's grounds. An~l. it's possible that groups such as Habitat for Humanity, which use volunteer labor to build homes for the poor, could be swept up by the same regulation. This sounds absurd, I know, and legislators and members of Gov. Arnold Schwarzenegger's administration swear they want to fix it. But so far, their attempts to do so have run into a thicket of conflicting interests and byzantine legal interpretations. You would think lawmakers would just repeal whatever law is blocking volunteerism, or pass a new law that explicitly allows it. That shouldn't be very difficult if everyone wants it, right? Wrong. The law in question, known as the prevailing wage standard, was first adopted in the 1930s to prevent nonunion contractors from winning bids on public works projects. Any company or group that does work financed by tax dollars has to pay trades people whatever the "prevailing wage" is for that community. As defined in regulations, that usually turns out to be the union wage. In. 2001, the state expanded the definition of a public project to include pretty much anything that gets a dollar of taxpayer money, thus applying the prevailing wage standard to a lot of projects that previously had not been affected. Along the way, the state labor agency also decided that older laws regulating volunteerism on public projects were covered by the same change. The result: no volunteers on anything that could remotely be considered a public work. The easiest fix would be the simplest: a new law that says people who want to volunteer their time can~ido so. And if they are getting paid, they get paid the prevailing wage. But not in the Capitol. http://www~sacb~~~c~m/c~ntent/p~~itics/c~~umns/weintraub/v~print~st~ry/9 ~ ~3~ ~ 6p~ ~ ~~287~3c~htm~ 4/29/2004 ~,The{acramento Bee -- sacbee.com -- Daniel Weintraub: On volunteers, state is up a creek without a clue Page 2 of 3 Hans Hemann, an aide to Assemblywoman Loni Hancock, the Berkeley Democrat who has taken over the issue in the Legislature, says his boss so far hasn't been able to get labor leaders and environmentalists to agree on a fix. The. questions, Hemann says, are endless. What, exactly, is a volunteer? What about people who volunti~er one day but are on the payroll the next? What about volunteers who do jobs that skilled trades people could otherwise be paid for doing? Should the change apply only to environmental projects, or to all public works? Should projects below a certain dollar threshold be exempted? Jim Lewis, spokesman for a coalition of state trade unions, says his group is happy to work out a solution. But simply allowing volunteers to volunteer, whenever they want and wherever they are needed? Nope. "We are working with LonJ and the other parties involved to make sure if there is w°rk that requires the use of skilled labor, heavy equipment and so on, that that work is reimbursed under the prevailing wage law, as it has been for the last 70 years," Lewis told me. "If there is work that is legitimate volunteer work, that is possible as well." But what is "legitimate" volunteer work, other than work that a citizen agrees to do for free, without coercion, out of a desire to benefit his or her community? Whether it's picking weeds, moving brush or using my personal grader to level a playing field, ! ought to be able to do it without fear of running afoul of labor laws. So far, Schwarzenegger's people have been trying to finesse this issue, which is unfortunate. Rick Rice, assistant secretary for the state labor agency and the governor's point person on the matter, says the administration wants to strike a balance between "protecting the prevailing wage standard, where appropriate, and promoting volunteerism." The. governor has a lot on his plate these days. But this is one of those issues that strikes a chord with the public and that is in dire need of a common-sense solution that cuts through all the usual Capitol nonsense. Isn't that just the kind of leadership Schwarzenegger was elected to provide? About the Writer Reach Daniel Weintraub at (916) 321-1914 or dweintraub~sacbee.com. Readers can see his daily Weblog at www.sacbee.com/insider Back columns: www.sacbee.com/weintraub GO to: S.~.C.!~e.e / B.a.ck t.o....~tQry: Contact Bee Customer Service _Adve.r~i.s_e. DnJj_n_~ I .~dva_c._y__.P_o.!j¢_y I '[er. rns_o~f_Use I H_e.!p_ I ._N_e~s I Sp_0._rts I B.u_sin_ess I !?_oJitics I _.O._.pl~ioa I .E.n.te.rtaJ_nment I .Lif. e_s_tyJe I _Trav_e! I Classif!e.ds I HorP.eS ICars I -lobs G.IJIDE T~Q....THE BEE. I Su.b.s.cribe I ~.o.r!tacts I ~d.yertise I .Bee....Events I (;gm.m.unity Inyo.!y. emeBt [ Sacramento Bee Web sites ] S_a_~b_e e._c_9..m_ I SacTicket.com I Sacramento.corn Contact sacbee.com This article is protected by copyright and should not be printed or distributed for anything except personal use. The Sacramento Bee, 2100 Q St., P.O. Box 15779, Sacramento, CA 95852 Phone: (916) 321-1000 http ://WWW. sacbee, com/content/politics/columns/weintraub/v-print/story/9103 016p- 1002 87 03 c.htm] 4/2 9/2004 BAKERSFIELD Economic and Community Development Department MEMORANDUM ,,~.¢.~ ~' April 29, 2004 TO: Alan Tandy, City Manager~~,/~ ~ FROM: Donna Kunz, Economic Development Director SUBJECT: Economic and Community Development Department Activity Report This memo will serve as an update for Fiscal Year 2003-04, 3rd quarter (Jan. 1 to April 1) on-going housing, economic and community development projects. CAPITAL IMPROVEMENT PROJECTS 1. Automated Chemical Controllers at Three Swimmin.q Pools Funds in the amount of $45,500 (FY02-03) are budgeted to install automated chemical controllers at Jefferson and Martin Luther King Jr. Parks. The controllers are scheduled to be installed when the Jefferson and MLK Jr. Swimming Pools are rehabilitated. The Jefferson Pool will not be rehabilitated until after July 1, 2004 when more funds become available. The MLK Jr. Pool rehabilitation was started in January and is scheduled to be completed by end of May 2004. 2. Acquisition and Demolition Pro.qram Funds in the amount of $210,350 (FY03-04) have been reserved for acquisition and demolition of deteriorated industrial, commercial and residential properties located in the Baker Street corridor in connection with the Old Town Kern Mixed Use Project (see Baker Street Revitalization Project description for further discussion of funding sources). The acquisition process is currently under way on multiple commercial sites and demolition will take place when the properties have been acquired. Several properties will be acquired and cleared by late summer. S:~VZ\Quarterly~Final3rdQuarter2OO3-O4.doc 1 ,* 3. Baker Street Streetscape Improvement Project (Phase II) Funds in the amount of $250,000 (FY03-04) were budgeted to design and to install streetscape improvements from the rail road tracks on Baker Street from Truxtun Avenue to Sumner Street. Design should be completed by mid-June. We have two design approaches: 1) is a more scaled down version; 2) is more detailed and dependent upon our receipt of additional special federal EDI grant funds of $300,000. Bid opening in July with City Council award on July 28th. Construction is scheduled to start in August (subject to scheduling by the Construction Division). 4. Brunda,qe Lane Streetscape Funds in the amount of $325,000 of Section 108 loan funds (FY02-03) are reserved to install sidewalk and lighting improvements from Chester Avenue to Union Avenue. The Section 108 loan funds became available last August and the HUD deadline for City expenditure of these funds is by December 31,2004. Design will be completed by May 2004. City forces will install the curbs and gutter portion of the project. Construction is scheduled to start by May and be completed by late August 2004. 5. California Avenue Streetscape Project Funds in the amount of $413,500 of Section 108 loan funds (FY02-03) are reserved for median streetscape, sidewalk and lighting improvements in the public right-of- way of California Avenue from Chester Avenue to the railroad tracks east of Washington Avenue. The Section 108 loan funds became available last August and the HUD deadline for City expenditure of these funds is by December 31,2004. Currently, there are insufficient funds in the budget for completing the project to the planned specifications, so Public Works has applied for an Environmental Enhancement and Mitigation (EEM) Grant for $144,000, and has budgeted the HUD and EEM funds to Phase I which is the construction of new median islands from Union Avenue to King Street. The City should receive notice by the end of April 2004 if their EEM grant application has been approved. Design is scheduled to be completed by May 2004. If the EEM grant is approved, construction will start by July when the funds are received, and be completed by November 2004. 6. Chester Avenue Streetscape (Pt. III) Funds in the amount of $404,990 (FY 02-03) were budgeted for design and installation of streetscape improvements on Chester Avenue from 34th Street to West Columbus Street. Median construction and irrigation has been completed by the contractor. City staff must now plant trees and shrubs to fully close-out the project. 7. Fire Station #5- New Construction Project Funds in the amount of $20,955 (FY 02-03) were budgeted for acquisition, design and construction of a new fire station to be located at Union Avenue and White Lane. Site acquisition and construction design will start after July 1, 2004 when more funds become available. S:\VZ\Quarterly~Final3rdQuarter2003-04.doc 2 ' 8, 14th Street Aquatic Center Project About $3,684,348 (FY's 01-02, 02-03 and 03-04) in HUD funds have been budgeted for construction of a 8,000 +/- sq. ft. swimming pool with zero depth entry area, water slide, and lap lanes on a 2.3 acre site bounded by 14th, "P", and "Q" streets ($3,300,000 is coming from Section 108 funds). The Section 108 loan funds became available last August and the HUD deadline for City expenditure of these funds is by January 31,2005. Construction started last August and is scheduled to be completed by June 9, 2004. The construction contract of about $6,050,000 to SC Anderson, Inc. Construction is about 60% complete. 9. Jefferson Park Basketball Court Improvement Project Funds in the amount of $31,000 (FY 01-02) were budgeted to create two additional basketball courts from existing tennis courts at Jefferson Park. Bids were rejected on June 11,2003, because of the need to change construction specifications. The construction contract of $15,255 was approved on November 5, 2003. The basketball goalposts were installed shortly thereafter by City forces. Court resurfacing was recently completed. The balance of HUD funds is about $15,000. 10. Jefferson Park Swimming Pool Rehabilitation Funds in the amount of $629,000 (FY 01-02, FY 02-03 and FY 03-04) are reserved for rehabilitation of the swimming pool at 801 Bernard Street. Funding is from the Section 108 loan and CDBG entitlement funds. The Section 108 loan funds ($300,000) became available last August and the HUD deadline for City expenditure of these funds is by January 31, 2005. In addition, about $234,770 from the Recreation and Park Department budget is also available. Construction should begin by September 15. Project is scheduled to be complete by May 2005. 11. Lowell Park Community Center Improvement Funds in the amount of $126,000 (FY 02-03) were reserved to install two modular units on a foundation in Lowell Park for a community center. This project was cancelled in March, 2004 and funds were reprogrammed to do a Summer Recreation and Transportation Program at Lowell and Wayside parks ($33,000) and the Planz Park - Wet Play Area ($93,000). 12. Martin Luther Kinq Jr. Breezeway and Restroom Roof Improvement Project Funds in the amount of $28,000 (FY 03-04) were budgeted to replace the breezeway roof (1,440 sq. ft.) and the restroom roof (960 sq. ft.) at the MLK Jr. Park Community Center. A construction bid of $21,500 was approved on April 14, 2004. Roof installation should take place by May 2004. 13. Martin Luther Kinq Jr. Swimming Pool Rehabilitation Project Funds in the amount of about $880,322 (FY's 01-02, 02-03 and 03-04) were budgeted for the rehabilitation of the swimming pool at 1000 South Owens Street. $300,000 will be from Section 108 funds. The Section 108 loan funds became available last August and the HUD deadline for City expenditure of these funds is by January 31, 2005. The construction contract in the amount of $730,000 was awarded on December 10, 2003. Construction began last January and is scheduled to be completed May 22nd. Construction is about 90% complete. S:~VZ\Quarterly~Final3rdQuarter2003-04.doc 3 14. Metropolitan Recreation Center Pla¥.qround Construction Project Funds in the amount of $80,000 (FY 03-04) were budgeted for the construction of a new playground for children 5 to 12 years of age at the County owned Stramler Park. The project is estimated to cost $152,300. County Recreation and Parks on October 7, 2003 informed the City that they would not contribute to the project. They proposed instead that the City spend its' $80,000 on a downsized project at the park. The project was recently cancelled and the funds were reprogrammed to Chester Avenue Median Improvements and the Baker Street Streetscape. 15. 19th Street and Eye Street Streetscape Improvement Project Funds in the amount of $209,000 (FY 03-04) were budgeted for streetscape th improvements on 19 Street from H Street to Eye Street and on Eye Street between 18th and 19th Streets. Construction was delayed because some of the available funds were rebudgeted for the construction of the aquatic center. Additional funds are to be budgeted in FY 04-05 for this project. Design is scheduled to start in June and be completed by July 2004. Construction is scheduled to start in September and be completed by October 2004. 16. Pacheco #10 Area Sewer Installation Project (Phase II. Construction) Funds in the amount of $383,020 (FY 01-02 & 02-03) were budgeted for installation of sewer lines in an area bordered by Pacheco Road on the north, one block east of Elysium Street on the east, Faith Avenue on the south and one block west of Centaur Street on the west. Additional funds ($500,500) budgeted from FY 03-04 became available in July 2003. The City Council awarded the project construction bid of $856,500 on July 30, 2003. Construction started on August 25, 2003 and was completed last March. The balance of HUD funds is about $27,000. 17. Planz Park- Wet Play Area Project Funds in the amount of $250,000 (FY01-02, FY02-03, & FY03-04) were budgeted for the design and construction of a wet play area and improvements. Project is scheduled to open before summer 2005 swim season. 18. 32-Acre Park Improvement Project Staff received approval notice of their application for $314,822 in grant funds to the California Department of Housing and Community Development. Grant funds were available through the Jobs-Housing Balance Incentive Grant Program. Funding was considered based on the increase of home building permits during 2001. The grant requires funds will go towards constructing the children's playground for the park. The park is located at the southeast corner of the intersection of Stockdale Highway and the Kern River. The contract between the State and the City was approved by the City on June 25, 2003 (the funds must be expended by June 25, 2006). Design was completed in late March 2004. Construction is scheduled to start by July 2004, and to be completed by April 2005. S:\VZ\Quarterly~Final3rdQuarter2OO3-O4.doc 4 19. Southeast Bakersfield Street Improvement Project Funds in the amount of $300,651 (FY 02-03) were budgeted to install curb and gutter and to rehabilitate sidewalks in an area bordered by California Ave. on the north, Pershing St. on the east, Brundage Lane on the south and Q St. on the west. Construction is scheduled to start by late April and to be completed by September 2004. 20. Southeast Bakersfield Street Light Improvement Project Funds in the amount of $42,000 (FY 01-02) were budgeted last July to upgrade street lighting in two areas in southeast Bakersfield. Area #1 is bordered by California Avenue on the north, City limits and Washington Street on the east, Brundage Lane on the south, and Union Avenue on the west. Area #2 is bordered by Casa Loma Drive on the north, Cottonwood Road and Hale Street on the east, White Lane on the south, and Union Avenue on the west. Project design has been recently completed. 21. Southwest Corner of Chester A ve. and Brundage Ln. St. Improvement Project Funds in the amount of $91,046 (FY 01-02 Am. #8) were budgeted for curb, gutter and sidewalk reconstruction. The adjoining property owner intends to develop a McDonald's Restaurant. Design is underway and is scheduled to be completed by May 2004. Construction should be completed by August 2004. 22. Street Reconstruction Improvements in HUD Low-Income Neighborhoods Funds In the amount of $220,709 (FY 03-04 Am. 5) were budgeted for the reconstruction of streets in HUD qualified Iow-income neighborhoods. Construction is scheduled to start by City crews on May 3rd with completion by end of June. 23. Union Avenue Area Street Project (3rd to 4th streets) Funds in the amount of $77,546 were budgeted (FY 02-03) to provide street improvements in an area bounded by 4th Street on the north, Union Avenue on the east, 3rd Street on the south and "V" Street on the west. The street improvements on "V" Street were completed in June 2003. PG&E recently moved four power poles on 3rd Street so that 3rd Street improvements can be installed. Installation started late January 2004 and was recently completed except for the corner of 3rd and V Streets which contains a telephone pole. The remaining construction should be completed by May 2004. 24. Union Avenue Street Improvement Project Funds in the amount of $61,500 of Section 108 loan funds (FY 02-03) were budgeted for installation of median streetscape, sidewalk, and lighting improvements on Union Avenue from California Avenue to Belle Terrace. The Section 108 loan funds became available last August and the HUD deadline for City expenditure of these funds is by December 31,2004. The available funds will only allow for the installation of street lighting from Terrace Way to Fourth Street (Phase I). Phase II (the rest of the project) will be.constructed should more funds become available. Design for Phase I is scheduled to start by May and be completed by June 2004. Construction is expected to start by August and be completed by September 2004. S:~VZ\Quarterly~Final3rdQuarter2OO3-O4.doc 5 25. Union Avenue Area Street Light Improvement Project Funds in the amount of $16,241 (FY 01-02) were budgeted for installation of 15 new street lights and the upgrading of 11 existing street lights in an area bordered by California Avenue on the north, Martin Luther King Jr. Boulevard on the east, Brundage Lane on the south, and Union Avenue on the west. Design was completed last January. There is currently a shortage of City forces available to do this work. 26. Wayside Park Playground Improvement Project Funds in the amount of $223,000 were budgeted (FY 03-04) to replace old playground equipment with handicapped accessible equipment. Design was completed in early April 2004. Construction bids will be opened on May 26th and should be awarded on June 9th. Installation is expected to start in July with completion by September 2004. 27. Wayside Swimminq Pool Demolition Project Funds in the amount of $35,000 (FY 03-04) were allocated to the Wayside Park- Wet PlayArea Project and $18,000 of these funds was used for the demolition of the Wayside Swimming Pool. Demolition began in mid March and was completed on March 31, 2004. The remainder of the funds ($17,000) will be used for the reconstruction of the Wet Play Area Project. 28. Wayside Park - Wet Play Area Project Funds in the amount of $317,000 (FY98-99, FY00-01, FY01-02, FY02-03, & FY03- 04) were budgeted for design and construction of a wet play area at Wayside Park. Plans are currently in review by outside agencies before final signatures. Bid opening is planned for May 27th. Construction should start in June and be completed in July. NON-PROFIT/PUBLIC FACILITY PROJECTS Economic and Community Development staff is assisting the following various non-profit organizations to acquire or improve their public facilities. Construction of Facility to House Career/Training Center Funds in the amount of $200,000 (FY 01-02) were budgeted for construction of a career counseling/training center. Funding will be from Section 108 funds. The Section 108 loan funds became available last August and the HUD deadline for City expenditure of these funds is by January 31, 2005. The project was approved by Council in May. The Housing Authority of the County of Kern (HACK) owns a 2.5 acre parcel of commercial property, adjacent to their Oro Vista housing complex. HACK proposes to build a 32,000 square foot commercial development, with 10,000 square feet of office space, a small restaurant (3,500 sq. ft.), a 10,000 square foot computer training facility, and a 7,500 square foot child care center. S:\VZ\Quarterly\Final3rdQuarter2003-04.doc 6 A federal environmental review has been completed and release of funds has been received from HUD. After exploring several options, HACK reports that it cannot find an agency with the desire and capacity to implement a job training program at the project site. A job training program currently exists at the Superintendent of Schools One Stop Center on Belle Terrace and Cottonwood, less than two miles away from the Oro Vista housing project. At this time HACK does not plan to proceed with the project. Since the city must expend these funds by January, 2005, staff will explore shifting the $200K to another existing unfinished Section 108 eligible project, or explore the construction training program with Bakersfield College and development of an outreach center in Southeast which would require an amendment to the current Section 108 contract with HUD. 2. The Bakersfield Police Activities Lea.que (BPAL) About $108,000 of FY02-03 CDBG funds were made available to BPAL April, 2003 in order to install modular building units at 301 E. 4t' Street. They will be used as classroom and office space for an after school tutorial program. This project is another phase in BPAL's development of the youth center. The total construction cost is estimated to be $155,000. BPAL will receive approximately $13,000 from the County of Kern CDBG program and make up the rest with private funds. JTS Construction was the only respondent to the second bid with a price of $127,380. City will provide $108,000, County will provide $13,000, and BPAL will pay the balance of $6,380. BPAL accepted this bid and City of Bakersfield issued its notice to proceed on March 30, 2004. The classroom project is expected to be completed by July 2004. 3. Bakersfield Police Department Southeast Satellite Office The Bakersfield Police Department is using $85,000 of FY03-04 CDBG funds to lease and staff a satellite office in southeast Bakersfield. The site is located on Lakeview in the Oro Vista public housing complex. The office is open from 8am to 5pm, Monday through Friday. A full time officer, a Crime Prevention Specialist and a technician are assigned to the office. Lieutenant Dave Haskins will be in the office several days each week. Public services are on-going. 4. Bakersfield Senior Center The Bakersfield Senior Center located at 530 4t' Street will use $50,000 (FY03-04 CDBG funds) to continue its current level of services to seniors in southeast and central Bakersfield. The current services provided include: noon time meals, recreational activities, physical fitness activities, senior advocacy, human services referrals, and transportation for clients. The senior center will also add noon-time meals and periodical access to a nurse on their premises, this year. A project agreement was approved by City Council on November 19, 2003 and the agreement expires on October 19, 2004. Approximately 22% of the project funds remain in the project balance to date. Public services from the Senior Center are ongoing. S:~VZ\Quarterly~Final3rdQuarter2003-04.doc 7 5. Bakersfield Rescue Mission The Bakersfield Rescue Mission (BRM), located at 830 Beale Avenue proposes to use $260,000 (FY03-04 CDBG Funds) to expand their food services operations to accommodate 700 meals per day, served to homeless and Iow income families and individuals in Bakersfield. BRM intends to purchase the nearby Salvation Army building. BZA granted a conditional use permit for the anticipated usage of the Salvation Army facility last December. City Council approved the project agreement on February 25, 2004. BRM is now procuring an appraisal to form the basis for a purchase offer. The appraisal should be received by the end of April, 2004. After the appraisal is received and reviewed, escrow will be opened and the purchase will take place. All transactions should be completed by June 30, 2004. 6. Employment Reports Staff continues to review annual (performance) employment reports for businesses that received CDBG funds. Emergency Shelter Grant Funded 1. Bakersfield Homeless Center An agreement between the City and Bethany Services (Bakersfield Homeless Center) requesting approval for ESG funds (FY03-04 - $51,000) was approved by the City Council last November. Funds will be used for operation and maintenance. About 50% of the ESG funds have been expended and public services for the Bakersfield Homeless Center are on-going. 2. Bakersfield Rescue Mission An agreement between the City and the Bakersfield Rescue Mission requesting approval for ESG funding (FY03-04 - $51,000) was approved by the City Council last November. Funds will be used for operation and maintenance. About 25% of the ESG budget has been expended and public services for the Bakersfield Rescue Mission are on-going. HOUSING AND NEIGHBORHOOD REVITALIZATION PROJECTS Economic and Community Development staff is. assisting the following private and non- profit organizations to acquire or improve their housing projects and neighborhood/commercial facilities. 1. Community Action Partnership of Kern (CAP of Kern) An agreement has been executed that allows CAP of Kern to utilize $100,000 of Community Housing Development Organization (CHDO) funds to be used for their housing acquisition and rehabilitation program. Of the $100,000, CAP of Kern will utilize $75,000 as a revolving loan fund from which homes would be purchased, rehabbed or constructed, and sold to qualified first time home buyers. The remaining $25,000 will be used by CAP of Kern for operating expenses associated with operating their housing program. The agreement was executed by Council last S:~VZ\Ouarterly~Final3rdQuarter2003-04.doc 8 December and the CHDO's deadline for completing this program is no later than December 2006. 2. Habitat for Humanity Habitat for Humanity recently closed out an agreement for $85,000 in CHDO funds to assist in the purchase of in-fill housing properties and the construction of single- family homes. Under this agreement, Habitat completed the acquisition and construction of four single family affordable homes throughout the Southeast area of Bakersfield. A draft agreement is currently being reviewed that will allow Habitat to utilize a total of $100,000 in CHDO funds to build additional affordable single family homes. These homes will be sold to families whose income is between 30% and 50% of the area's median income. The selected Habitat family and volunteers provide the needed sweat equity labor to construct the homes. In addition to assisting with acquisition costs, the loan to Habitat will assist in paying for such construction costs as school fees, building permits, appraisal fees and construction supervision. Habitat will initially have access to $50,000 to expend within 18 months. If they perform satisfactorily Habitat would have access to the additional $50,000. 3. Tax Defaulted Properties The County of Kern compiled a list of real properties for which property taxes have not been paid for a minimum of five years. Pursuant to the County selling these properties at auction, the City objected to the sale and offered to buy five of the properties for the cost of back taxes, any liens and expenses associated with the auction. EDCD staff was successful in gaining the right to purchase two of the five properties located at 19 Milham and 301 South Owens. The tax increment funded Purchase Agreements have been received from the County and staff is currently waiting to receive title to the properties after all State and County regulatory requirements have been adhered to. Staff expects to receive title to the properties by June 1, 2004. Staff previously objected to the sale of the properties located at 227 Augusta, 339 Brown and 124 Hayes. The purchase of at least two properties has been finalized and the recorded deeds have been received. These lots have been pledged to Bakersfield College for the development of affordable housing through their construction training program. 4. Parkview Cotta.qes Housin.q Project The City was awarded a $1.4 million HELP grant that is targeted for the Parkview Cottages housing project near Central Park. The HELP funds will be used to acquire a portion of the old foundry site. The project will consist of 74 single-family housing units, ranging from 1350 to 1750 square feet a unit. Each unit will be two stories and have a two car garage. On January 5, 2004 the property was transferred to Parkview Cottages LLC. Staff revised the recapture language for the homebuyer deeds, to include an equity sharing provision which will eliminate the possibility of any undue enrichment. The S:\VZ\Quarterly~Final3rdQuarter2003-04.doc 9 estimated total project cost is $12 million. $1.1 in HOME and RDA funds have been set aside for a special Down Payment Assistance program for the project. The developers schedule is to have two models and three units for purchase completed by mid/end July. The anticipated completion date remains January 2006. Site grading has been completed with a short delay in the project due to the uncovering of large concrete and rebar's structures on the site and several pits' containing ash and slag which required extensive demolition and removal. The RDA approved an amendment to provide for a $122,000 reimbursement to the developer for the additional cost incurred. On April 14, 2004, City Council appropriated the additional funds. 5. Southeast Bakersfield Infill Housing Project The City was awarded a $500,000 CHFA loan to build affordable housing on scattered lots in southeast Bakersfield. Nine homes have been constructed to date. The RDA assumed all rights and obligations of the CHFA HELP Loan on February 26, 2003. Currently, D and D Development; T and T Construction, and D.O.D Development, are building homes in the area. Four new homes are currently under construction. Key round two changes include: no grant for property acquisition; increase of loan amount from $50K to $65K; agreement time frames increased from 18 months to two years; and each developer is obligated to complete at least four homes within the two-year period which expires July 2005. Bakersfield College has expressed an interest in participation in the program with their construction training program. 6. Maranatha Corporation Housing Project At the February 6, 2002, City Council meeting, Maranatha Corporation received City Council approval to use $100,000 in HOME funds to purchase property in the Southeast Infill Project area and build up to 14 affordable homes for Iow income households. The HOME funds were from project savings from several HOME activities and from various years: FY's 98/99, 99/00, and 00/01. Maranatha received $126,000 from the Bank of America and the Federal Home Loan Bank of San Francisco to subsidize the mortgages and make the homes affordable. Maranatha will use factory built wall panels to assemble attractive affordable housing in half the time it takes for conventional construction. To date, Maranatha has signed purchase options on seven properties in the project area. Maranatha reported delays in property purchases as the reason they have not moved forward with the project. Last November the Council extended the Maranatha agreement expiration date to June 30, 2004. Maranatha is working to open escrow on seven properties for purchase, and forwarding that purchase information to EDCD for funding. On April 1, 2004, staff toured the wall panel assembly plant, owned by Moreland Corporation, which will supply the prefabricated panels to Maranatha. The plant is 90% completed and it is expected to be fully operational by May 2004. S:~VZ\Quarterly~Final3rdQuarter2003-04,doc 10 ~ 7. Single.family Rehabilitation (SFR) Program Rehabilitation is underway on seven home improvement projects. Twenty-two applications are under review for approval. Fifteen rehabilitation applications were received during the quarter. 8. Home Accessibility (HA) Pro~ram The annual HA contract with Muxlow Construction was approved November 2003 in the amount of $55,000. The release of funds from HUD was complete on December 16, 2003 and staff began work on the existing applications of which 3 have been completed. Staff is currently working on another10 pending applications. 9. Housin.q Rehabilitation Marketin.q Staff received approximately 75 inquiries about our various programs and mailed information for assistance to potential clients. Staff gave out another 50 applications at various marketing events. Staff continues to distribute housing brochures to potential clients by mail, walk-ins, neighborhood marketing and through various community events and fairs. Staff also enhances marketing by installing Home Improvement Program marketing signs in front of all current construction projects. Staff has also used weekend radio shows to market the housing programs. 10. Fair Housin.q Quarterly statistics compiled from reporting data collected from January through March indicate approximately 315 calls on the fair housing hotline. There were 31 substantial service calls that dealt with fair housing issues. There were four formal complaints filed this quarter. Two complaints was referred to DFEH for enforcement; one was resolved by staff; and one was closed to due insufficient evidence. The fair housing discrimination complaints and inquires to the Fair Housing Hotline breakdown as follows: Familial Status - 75%, Age- 25%. The Fair Housing Arts Contest took place during the month of March, with various schools around Kern county participating. The contest entries numbered to 330, ranging from posters, essays, videos, and model structures. This year's theme was "Fair Housing - The Cornerstone of the American Dream." The contest winners will be announced in April. Fair housing staff provided several presentations to different school within the City. 11. Business Assistance Program Approximately $743,000 in CDBG funds for assistance to private for-profits was originally budgeted. The funds were earmarked to assist commercial, retail, industrial businesses in the southeast community. Two projects were assisted by using the funds for off-site improvements. A new commercial retail building was assisted with off-sites at 600 Union Avenue. The owner built 7,500 s.f. of new retail space for leasing to new businesses. Fund balance for this Business Assistance Program is about $377,000. These funds were reprogrammed by the City Council for Planz Wet-Play Area (budget is $157,000), and for Street Reconstruction HUD- Iow to moderate income areas (budget is $220,000). EDCD is the lead agency for the business loan fund. S:\VZ\Quarterly~Final3rdQuarter2003-04.doc 11 12. California Avenue Senior Housin.q (CVE) Project Capital Vision Equities (CVE) is in the process of developing a 180 senior housing unit (one-bedroom) project in the southeast Bakersfield redevelopment project area. The CVE project consists of property acquisition, clearance, relocation, and new construction. CVE's total cost for the project is estimated to be over $12 million. They are receiving City loan assistance of about $2.7 million ($1.7 million HOME and $1 million in tax increment financing) in the form of a loan - 3% simple interest over a 40 year period. The remainder of funds for the senior housing project will come from tax credit and developer equity/fee sources. CVE was successful in their tax credit funding application and was tentatively awarded about $13.7 million. A groundbreaking ceremony took place in March of 2003. Construction is underway and the deadline for project completion is the end of 2004. 13. Kozee Apartment Complex Project The Kozee project consists of the construction of 38 housing units. In addition to the 40,000 square foot apartment complex, Mr. Lee will construct 30,000 square feet of commercial/retail buildings adjacent to the apartment complex. The Agreement was a forgivable loan for clearance of existing structures in the amount of $183,000 in Redevelopment Agency tax increment funds. The City funds have been expended and construction has begun on both the commercial and residential portions of the project. Construction began last year and it is anticipated to be completed by no later than January 2005. 14. Bakersfield Senior Center Housin_cl Project The Bakersfield Senior Center (BSC) was awarded $932,000 in CHDO HOME funds to assist in the development of 80 housing units for very Iow income seniors at "R" and 5th street. The project is a joint venture between the Bakersfield Senior Center and the Retirement Housing Foundation which was federally approved with a HUD 202 funding reservation of about $6.7 million. Project implementation and responsibilities was transferred by assignment last year to Bakersfield Senior Housing, Inc. The framing and the scratch/color coating have been completed and the project completion date is anticipated by late spring 2004. 15. Restoration Community Project INC., Youth Buildin.q Bakersfield (YBB) An agreement has been approved that will allow RCPI to receive $195,000 in CHDO HOME funds for the purchase and rehabilitation of deteriorated housing in the Lakeview Avenue area. RCPI will employ at-risk youth from 16-24 years of age to do the rehabilitation work. YBB will have a training component for the youth,~ an educational component to secure a GED, and other counseling and referral services. The program will last for three years after which, graduates will receive a monetary bonus and referral to apprenticeship programs or higher education. The rehabilitated homes will be sold to Iow income families and the sales proceeds will be used to purchase and rehabilitate other properties in the target area. S:\VZ\Quarterly~Final3rdOuarter2003-04.doc 1 2 RCPI closed escrow on its first project property in August 2003, located at 1306 Potomac, and interviews for students and an office assistant have been completed. A general contractor agreement has been executed and RCPI staff is currently waiting for contractor's insurance documentation in order to initiate their construction training program. The fund balance for this activity is about $124,549 and the project agreement expiration deadline is September 2005. 16. Baker Street Revitalization Project (Old Town Kern Mixed Use Project) The proposed project is the development of a mixed-use project that includes 40,000 + square feet of new commercial space, and the construction of 150 _+ units of affordable housing. The mixed-use project will also include the construction of a public plaza open area. Total cost of the project is projected to be about $19 million. HUD funds earmarked for this activity to date include $1,000,000 (Section 108 Loan), $250,000 (Brownsfield Economic Development Initiative (BEDI) funds), $300,000 (HOME New Construction Assistance), $360,000 (tax increment funds) and $210,000 (CDBG Commercial/Industrial Acquisition and Demolition program) to assist in land acquisition and relocation of existing businesses/tenants. A subrecipient agreement with the RDA has been developed for transferring project responsibility and funds for complying with HUD requirements for this project. The HUD deadlines for City expenditure of the Section108 loan funds is December 1, 2004, and for the BEDI it is December 1,2005. The developer, Urban Innovations, LLC, received an Exclusive Right to Negotiate from the City last November this will expire in May 2004. Urban Innovations, LLC is anticipating applying for federal Low Income Tax Credits (LITC) for the150 + units in conjunction with a LITC housing developer. Several affordable housing developers have indicated a strong interest in this project should we be unable to finalize an agreement with Urban Innovations. The Community Services Office (CSO) building on Baker Street has been purchased by the City with CDBG funds for the affordable housing component. The property has been transferred to the RDA by way of a two party subrecipient project agreement. The CSO tenant relocation is ongoing. In the interim, the tenant has requested a lease extension. The acquisition of a commercial building and the relocation of two tenants have been completed. Acquisitions, tenant relocations, and/or condemnations are under way on multiple other properties required for the project. 17. 24th and "M" Street Development (The Villaqe at Towne Centre) Staff, through the Redevelopment Agency, worked with a local developer to acquire a vacant Caltrans parcel at 24th and M street. Staff received Caltrans approvals to purchase their parcel, which the Agency will in turn transfer to the developer for the same purchase price. The developer is currently constructing an upscale mixed use project at the long vacant (formerly Sangera Buick/Volvo) auto sales site across the street. The acquired Caltrans parcel will allow adequate parking for the future tenants. The project will contain over 40,000 square feet of commercial space at an estimated cost of $6 Million. S:~VZ~Quarterly~Final3rdQuarter2003-04.doc 13 19. Mill Creek An application for $3 million in State funds was submitted for Mill Creek, a 1.5 mile linear park proposed along the Kern Island Canal from Golden State to California avenues. Two public workshops were held to gather community input to develop the proposed plans for recreation and park amenities that would spur redevelopment opportunities. A representative form the State Parks and Recreation Department paid a "pre-award" visit to Bakersfield on April 13 to gain a first-hand understanding of the proposed project. This grant is highly competitive statewide with three applications (including ours) coming from the Bakersfield area. We hope to hear on the selection by the end of May. 20. EPA Brownfields Grant The work plan for the Brownfields Revolving Loan Fund has been submitted to the U.S. Environmental Protection Agency (EPA). This fund is being capitalized through a $1 million grant from EPA to help clean up properties in the City's three redevelopment areas that contain hazardous materials, contaminants, and pollutants. The first project is expected to be the relocation of the Assistance League to make room for private development around the new Aquatics Center and Ice Sports facility. Funds will be disbursed by June 1,2004. 21. Consolidated Planning EDCD staff is developing a new Consolidated Plan (ConPlan) in order to continue receiving federal funds from the Federal Department of Housing and Urban Development (HUD). The existing ConPlan 2005 will expire June 30, 2005. Beginning Fiscal Year 2005-2006 (July 1,2005), the City must demonstrate to HUD that it has completed and is following an approved Consolidated Plan. The main components of the new ConPlan include: a housing and community economic development needs assessment; a housing market analysis; an Analysis of Impediments to Fair Housing Choice; a strategy that reflects general goals (priorities) and performance outcome measurements for allocating HUD funds to address the HCD needs; a list of specific objectives for each priority need (including proposed accomplishments); and an annual action plan (one year funding) describing how federal and local resources will be used to address the needs and objectives identified in the ConPlan. During the preparation of the ConPlan 2010, City staff will be soliciting input from community residents and stakeholders involved with housing, job development, public facilities, and health/social services. A community needs survey has been developed and posted on the City's website in order to facilitate this process. S:\VZ\Quarterly~Final3rdQuarter2003-04.doc 14 IG NAL B A K E R S F I E Cl~ OF BAKERSFIELD MEMO~NDUM April 28, 2004 TO: ALAN TANDY, CITY MANAGER FROM: RAUL M. ROJAS, PUBLIC WORKS DIRECTOR~ SUBJECT: HONDA CLEAN AIR VEHICLE The City of Bakersfield has been a me ,mber of the Department of Energy's Clean Cities Program since 1994. At last year's conference, Honda Motor Company presented its natural gas vehicle model of the Civic GX. At that time, the Fleet Superintendent inquired about obtaining a demonstration model. This week, Honda Motor Company provided the City of Bakersfield with a demonstration model for a minimum of two months, possibly longer. This vehicle will be made available to the Mayor, Councilmembers and City Manager by contacting the Fleet Services Division at 326-3795. Informational brochures will be provided under separate cover to the Mayor, Councilmembers and City Manager's Office this week. G:\GROUPDATWlemo~004'~It fuel car.doc ,,st Honda Civic GX o Highlights MODEL YEAR 2004 Presented to ¢ liforn a Fleet ~..,~ e~ct fit terra var~et¥~ofifleetneeds~ Police (non-pumuit) - detective, administrative ~ Transit FI~ - relief driver vehicle Fire- inspection and prevention / Meter Reading Parking Enforcement- ~n be ordered~th optional light bar ~ UUfiW Fleets - administrative activities ~?~ ~,~;Healt~ :an~ Human,. Se~ic~enmmnmen~l~on~a~v~Bes Honda Civic GX helps California fleets meet their immediate needs · Available now and can be delivered in a timely manner Assembled in Ohio and made with 60%+ North American parts · Better warranty than gasoline-powered Hondas - 3 year/36,000 miles plus an emissions durability warranty of 15 years/150,000 miles 1.7 liter engine with Honda-designed self-lubricating natural gas fuel injectors that are durable on L/CNG · Increased torque and a continuously variable transmission (CVT) for maximum performance and fuel economy · Carpool/HOV (high-occupancy vehicle) lane access with one occupant, saving you time and money · Advanced safety features, including a double 5-Star NC^P safety rating and advanced dual-stage front airbags · 200 - 225 mile range per fill-up (at 3600 psi fuel-fill pressure) · City/highway mileage - 30/34 miles · Fuel capacity - 8 gasoline gallon equivalent (based on 3,600 psi) Honda Civic GX addresses California's goals of protecting public health and welfare · Air quality goals · World's cleanest internal combustion engine vehicle · First natural gas vehicle certified to the California Light Duty Super Ultra Low Emission Vehicle (SULEV) standard and the only SULEV available outside California · First vehicle certified as a California "Advanced Technology" Partial-Zero Emission Vehicle (AT- PZEV) · First certified to federal Tier II Bin 2 (virtually identical to CA SULEV) · Honda Civic GX is 98% cleaner than most cars operating today · Dedicated CNG fuel system for maximum performance, emission reductions, and alternative fuel use · Fleet purchase goals · Displays government leadership and/or corporate citizenship · Assists fleets in meeting regulatory requirements (such as the South Coast Air Quality Management District's Clean Fleet Rules and the federal Energy Policy Act) mandating the deployment of Iow emission and/or alternative fuel vehicles Honda Civic GX meets California fleets' fiscal constraints · Base Price MSRP - $20,761 ($2!,610 with optional anti-lock brake system and supplemental side air bags) · Offered on State Contract · Qualifies for various federal, state and local purchase incentive programs · Up to $4,500 instant rebate;'~ (depending on fleet location within California) · $2,000 federal tax deduction · CNG is generally priced less than gasoline with fewer price swings · Lower operation and maintenance costs · Oil changes every 10,000 miles (as opposed to your normal oil change schedule). · Internal engine components remain cleaner due to the lack of carbon deposits from CNG For more information contact: Annabel Cook Cook and Associates · Telephone: 714-538-5077 · Mobile: 714-296-8811· E-Maih annabelcook~earthlink, net KERN RIVER BASIN SNOWPACK ACCUMULATION EIGHT SENSOR INDEX April 25, 2004 40.0 ', 1997-1998 J 242% A-J 35.0 30.0 , , Average ',100% of April 1 Average 2003-2004 I , 20.0 , 2001-2002 1 ' I 1999-2000 46% A-J 65% A-J 2002-2003 ', ', 70% A-J ' ,' 1998-19991 J2000-2001 ' 54% A-J ", 53% A-J 5.0 0.0 November December January February March April Snowpack Accumulation Season CITY OF BAKERSFIELD WA TER RESOURCES DEPARTMENT April 26, 2004 Kern Council of Governments f Vice-Mayor David Couch City of Bakersfield 1501 Truxtun Avenue Bakersfield, California 93301 rDear Vice-Mayor Couch: The Kern Council of Governments (Kern COG) last updated you January 15, 2004, on the status of a safety project currently in progress on Rosedale Highway. We are forwarding new information on key points related to the status, progress and the anticipated completion date. The Caltrans Resident Engineer assigned to this project has updated staff on the project status. The newest information provided in this letter is marked in bold text. General Project Description: This project is funded in the State Highway Operations and Protection Program, which is the highway maintenance program for Caltrans. The project limits are from Van Buren Place to Camino Del Rio, to rehabilitate the · roadway. Project components include: Traffic Signal at Patton Way; guardrail replacement; pavement replacement from Van Buren Place to Camino Del Rio; striping and pavement markers; raised median work and some traffic signal and lighting modifications. As of Thursday, April 22, 2004, Caltrans staff provided the following update on information regarding the status of this project; the project is listed as 79.8% complete; the original timeline called for the project to be 100% complete at this time· The Contractor is behind one month due to inclement weather ~ Mid September 2003 - This work is completed. As ''~ *~'; ...... ~ ~,,, r,,,,,,,~,,,,,, 2. End of October 2003 - This work is completed. Over the next ..... u. the ~',,,,*,-,~t~,, ...... , ......~ ,,,, ~,,, ,,,~,,~n,,,, portions ''~ *~"- projects, er ~ ........u 'r~,,, ~,,,,, ~o ,,, comp!ete "' ~p~'o~ ..... u ,,,~,,, ~,, 3. May Febr-ua,5, J~nu~."; 2004; ~ - Striping and pavement markers work should be completed. This component has been delayed due to inclement weather. 4. May M!d Fe~ru2.'y J~nuary 2004 - Guardrail work should be completed. This component has been delayed due to inclement weather. 5. May.....v,,~'"~' -..,.~,,~"~' ...... 2004 - Remaining asphalt concrete work in the raised median will be completed. This component has been delayed due to inclement weather, 6, June ~,"~' 2004 - The project is scheduled for completion. T~;o ;o the cr!gina! ......... """+'~"*"'; ..... ~*+" ~" meeting ~'~..~-"'-'""-~'-" d~te. ......................... d ............ ~. ....... Due to inclement weather and restrictions of work during the daytime, the completion of this project has been moved to June 2004. 7. June Mid .M=rch 2004 - Signalization and lighting work are completed. Caltrans is waiting on PG & E to make the final connection for the signals to begin operation. Kern COG staff will contact. Caltrans for updates on the progress of this project. Should you require more information please contact Joe Stramaglia at861-2191 or jstramaqlia@ kerncoq.or.q. Sincerer/~ Executive Direc~~ :Rein C0u~lf~of Governments 1.40 ! 1 ~th iS~:r:e~:'t:, f;L~il'~:~ 300. B..?.~:c'~'sfir~id. "',' ~'' ' :* , .. RECEIVED MEMORANDUM,:':t! TO: Alan Tandy, City Manager FROM: Nelson K. Smith, Assistant Finance Director DATE: April 26, 2004 SUBJECT: Council Referral # 740: Policy for Splitting Bids Council Member Couch requested staff explore a policy that can be used to split bids. General guidelines regarding bidding are found in Section 3.20.060 of the Bakersfield Municipal Code. Section "C" of the code discusses the award of bids, and says that "Except as otherwise provided in this chapter, all bids shall be awarded by the City Council to the lowest responsible bidder submitting a responsive bid resulting in the lowest possible net cost to the City." The term "lowest" is relatively easy to define. The terms "responsible" and "responsive" are a little more difficult to pin down. The department requesting the product or materials establishes the requirements and specifications regarding bids. These specifications are the factors that are used to determine whether the vendor bid is "responsive", or meets department specifications. Due to the wide variety of City purchase of both goods and services, it is necessary to allow department staff to build some of their professional knowledge into the purchasing process. One extenuating factor that affects our ability to obtain the "lowest possible net cost" is that of compatibility and/or integration, either with existing City product or with integrated parts being bid. On occasion it may be necessary to define the specifications for a product to be restrictive enough to allow for proper integration of the item into an existing system. This action often excludes "similar" products that are sometimes less expensive, but not compatible with existing systems in place. Additionally, when bidding various services that are to be applied to a particular project, it is sometimes desirable for the City to group some services together to enhance coordination and congruency within the project, even though different vendors might be able to provide a "portion" of the service at a lower cost. For example, we do not split our annual bid for office products. Even though pens might be cheaper at store "A" and staples cheaper at store "B", we believe the inefficiencies of staff placing routine orders to multiple companies does not fit with City Council intent of "lowest possible net cost to the City". Another example to consider would be something like earth moving and hauling. Vendor "X" might provide the lowest cost for the loader and vendor "Y" might have the lowest cost for a dump truck, but since the two functions routinely need to work together in a coordinated fashion, we have considered it impractical and inefficient to split that type of bid. We have historically awarded the bid to the vendor who provides the consolidated service of earth moving and hauling at the lowest total price. Currently, bids for the purchase of individual, varied items are usually bid with the option. to split the award. Examples would include products such as water meters, chemicals, trucks and automobiles. Vendors are given the option of accepting a partial award and the following comment is placed on the front sheet of the Invitation to Bid: "The City of Bakersfield may choose to split the bid award between vendors, when feasible for the City to do so, in order to obtain the lowest price on an item by item basis." Bids for services by a contractor or vendor are usually bid with the option to award to one vendor, even though they may not be the "lowest" bidder on each segment of the job, they would be the lowest overall bidder who could provide all of the services requested. Examples of such services would include earth moving and hauling, purchase and installation of fencing, and irrigation and landscape service. The following comment is placed on the front sheet of the Invitation to Bid for these types of services: "The City of Bakersfield does not intend to split this bid award between vendors." We believe the above guidelines accomplish the City Council's directive to obtain bids "resulting in the lowest possible net cost to the City" and we look forward to your comments regarding this policy outline. cc: Gregory J. Klimko, Finance Director File name: p:nks~klimko~Vlemo - split bids.doc B A K E R S F I E L D MEMORANDUM TO: ALAN TANDY, CITY MANAGER FROM: JACK HARDISTY, DEVELOPMENT SERVICES DIR DATE: April 30, 2004 SUBJECT: CELLULAR TOWER CAMOULFAGE Council Referral No, REF000753 COUNCILMEMBER COUCH REQUESTED STAFF INVESTIGATE AND BRING BACK A REPORT WITH RECOMMENDATIONS REGARDING POSSIBLE UPGRADE AND CAMOUFLAGE OF CELLULAR TOWERS. The Development and Planning Committee reviewed the issue of cell tower camouflage and spacing on April 26, 2004. It was determined that adoption of an ordinance regulating the appearance of cell towers would be consistent with the county's treatment of them, be in compliance with federal law and be an improvement for the city. Staff has been directed to draft an ordinance for consideration. JH:djl p:\CCReferral\Ref753.doc APR O , ! C~TY IVIANAGER'$ O? B A K E R S F I E L D Department of Recreation and Parks Date: April 30, 2004 To: Alan Tandy, City Manager From: Alan Christensen, Director Rc~,rc~tion and Parks Subject: RECRUITMENT OF LABOR STAFF (Ref000769) This is in response to Councilmember Hanson's question of our current recruitment efforts of temporary help for Public Works and Recreation & Parks. In cooperation with Human Resources we have paid for Help Wanted Ads in the Bakersfield Californian which included both English and Spanish newspapers. The other sources we have contacted consisted of Kern High School District, Garces High School, Bakersfield College, Cai State Bakersfield, Kern County's Work Release Program & cai Works Program, and Employer Training Program. A direct mailing of "Main Street" and the "El Californiano" to 90,000 homes in the Bakersfield area was also completed. Radio ads were also done. We even requested a bid from a private contractor for performing landscape maintenance. The Parks division had twenty-one (21) temporary positions approved to fill in early March, 2004. To date we have filled twelve (12) of those positions with great difficulty because of the lack of applicants applying for these temporary positions with the City. The problem is not only the limited number of applicants but the poor quality. Many of them cannot pass the background checks or drug/alcohol test. During 2003-04 fiscal year and since February 1, 2004 we have lost seven (7) regular positions due to either transfers, retirements or resignations and "backfilling" these positions with temporary's have been very difficult. Researching the cost of a "private contractor" to come in and perform landscape maintenance is estimated to be about "double" the cost of our City cost. In order to try and "catch up" on our maintenance issues while we continue to advertise for help this. department is carefully using "overtime" and the deployment of personnel to_particular "ho_tsp_c_~" and_p_.r!.o_rities. These are short term measures with the hope of getting more applicants to fill our temporary needs. ! APR29200~ i B A K E R S F I E L D? Economic and Community Development Department MEMORANDUM April 29, 2004 FROM: Donna L. Kunz, Economic Development Director SUBJECT: GRAFFITI, ABANDONED HOMES IN STONECREEK AREA Council Referral No. Ref000741 ***Referral to Police Department Crime Prevention Division (Lead), Code Enforcement Division; and Economic and Community Development*** Councilmember Sullivan requested staff explore possible remedies for graffiti and vandalism appearing in the Stonecreek area and look at ways to catch the vandals; Staff to contact Councilmember Sullivan regarding abandoned houses on Stine Road in this area; Councilmember Salvaggio requested staff look at the feasibility of using special monies to demolish the blighted homes. Economic and Community Development staff contacted Code Enforcement to determine the status of the abandoned houses at 7443 Stine Road. To be eligible for CDBG assistance, a project must be in an area where 51% of the population is below 80% of median income for the City of Bakersfield. The Stine Road property is in Census Tract 31.01 and according to the 2000 Census information only 16% of the residences of that area are Iow income. Consequently, the demolition at that location is not HUD eligible. S:~DEBBIE'S\Council Referrals~Council Referral Stine Road Demolition.doc BAKERSFIELD POLICE MEMORANDUM TO: ALAN TANDY, CITY MANAGER FROM: ERIC W. MATLOCK, CHIEF OF POLICE DATE: April 29, 2004 SUBJECT: Graffiti, Abandoned Homes in Stonecreek Area Council Referral No. 741 (Ward 6) "Council Member Sullivan requested staff'explore possible remedies for Graffiti and vandalism appearing in the Stonecreek Area and look at ways to catch the vandals ........ " Council Member Sullivan requested staff explore remedies for graffiti and vandalism in the Stonecreek area and look for a means to catch the vandals. Sergeant Martin has initiated an extra patrol requbst to all Westside Patrol Units in order to step-up the amount of random patrol the Stonecreek area receives. Officer Demestihas and Officer Kaufman have been assigned to attend a Neighborhood Watch BBQ at the home of Joe Jimenez, Sycamore Creek Drive, on Saturday the 24th at 1400 hours. A few of the neighbors are gathering to push the Neighborhood Watch idea and we are providing two district officers to stop by and get acquainted with the neighborhood and find out what the Police Department can do to help them with their issues. „ 4 lit 74 [Ong Its Ingenuity is clear. assured of a comfortable atmosphere, thanks to -, The Civic GX is packed with clever engineering, standard air conditioning with air filtration -; including an elegantly simple 2-piece fuel-pressure that can screen out most dust and allergens, tIs Why go halfway around the world for your fuel? Benefits beyond the numbers. regulator and self-lubricating fuel in ectors. the - A a .. ,. . `` '•�,;'`� _ III Using fuel that's produced close to home is lust one of the many efficiencies you ll Put the Civic GX to work,and you 11 see some pretty attractive figures. For instance, ample horsepower is conveyed seamlessly by an Smart thinking for the ion run. � I I P g P P g g _ , y enjoy NN ith the f Fonda Cif is GX.Since c the GX only uses compressed ssed natural gas its easy to determine the fuel cost savings.And,for that matter,the value of tax and automatic.continuously'variable transmission(CV"I'). We have great confidence in the long-term benefits ,e u, - ' CNG you'll be able to to into the abundant North American fuel supply purchase incentives. Equally significant, however, is the company goodwill that can I 1 - of G:�G and the Civic X we'll( ),} p pp y p q g p ; t all contributes to a real world droving range U ,so e 1 soon introduce .. .. ... 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