HomeMy WebLinkAbout02/11/05 B A K E R S F I E L D
CITY MANAGER'S OFFICE
MEMORANDUM
February 11,2005
TO: Honorable Mayor and City Council
Tandy, City Manager /~T'b.¢ r'~'.
FROM:
Alan
SUBJECT: General Information
1. Enclosed you will find a copy of the budget guidelines distributed to departments
this week. The priority will be on position restorations, with the caution that, as the
State's budget deliberations progress, there may be some effect on local
government.
2. An article from the Sacramento Bee is enclosed regarding the proposals that have
recently surfaced, including one from the Governor, to alter the pension system for
public employees. According to the writer, there would be very strong legal
arguments against making any changes that would scale back retirement benefits
for current employees.
3. Finance Director Gregory Klimko has announced his upcoming retirement around
the end of June. Remaining true to his profession, his departure will coincide with
the end of the fiscal year. While we will miss Greg, we wish him all the best in the
future. Because of other key vacancies in the department, and the workload
associated with the audit, which begins when Greg will leave, we will accelerate
the process for finding his replacement.
4. A memo regarding the Ice Sports Center's first year of operation is enclosed. SMG
reports a very successful inaugural year for the facility, with over 86,000 patrons
since it opened in December 2003. With a positive balance sheet of $24,000 for
that same period, we are expecting an even better 2005!
5. The attached letter from California Water Service is a notification of a change in
their billing policy pertaining to delinquent customers.
6. The Parks Division activity report for January is enclosed for your information.
7. Responses to Council requests are enclosed, as follows:
Councilmember Couch
· Staff actions regarding asphalt oil at Trophy Court;
· Correspondence concerning illegal dumping on Madison Avenue, east of White
Lane.
AT:rs
cc: Department Heads
Pamela McCarthy, City Clerk
B A K E R S F I E L D
OFFICE OF THE CITY MANAGER
MEMORANDUM
February 4, 2005
TO: ALL DEPARTMENTS ///~,~
FROM: ALAN TANDY, CITY MANAGER ~ ~/~/ /
JOHN W. STINSON, ASSISTANT CITY MANAGER/' /
DARNELL W. HAYNES, ASSISTANT TO THE CITY MANAGER
SUBJECT: FISCAL YEAR 2005-06 BUDGET INSTRUCTIONS
The FY 2005-06 budget environment should be an improvement over the past two
years. Sales tax receipts (our single largest source of General Fund revenues) are
stronger than originally projected for the current fiscal year and appear to be stabilizing.
They reflect our strong local economy and statewide economic trends. Property Tax
revenues are also strong, reflecting the current high level of development activity and
increases in property values. These are positive trends for our community.
There are, however, several significant budgetary issues which will limit our ability to
significantly restore the budget to previous levels and address the impacts of
unprecedented community growth we are experiencing. The positive revenue-forecast
is offset due to the shift of lA cent of the sales tax to the State from the triple flip and the
continued capture of $3.1 Million by the State for FY 2005-06. Additionally, the
Governor's proposed FY 2005-06 budget eliminates the backfill for booking fees, and it
is estimated $650,000 will be needed to fund these payments to the County for jail
booking.
Even with the passage of Proposition lA, State budget deliberations continue to cloud
the City's budget picture. The State continues to have a defiCit of well over $8 billion. It
appears the State budget will again be a protracted process, components of which may
even end up being decided by initiatives placed before the voters. There remains the
potential that somewhere in the legislative session, State budgetary problems will again
be "shared" with local governments. There are Indications that the State can't promise
they won't take local government dollars.
Additionally, there is discussion at the Federal level of eliminating or significantly
reducing CDBG funding. These funds currently fund about $600,000 in Police, Fire and
graffiti services. We also fund about $1.8 million in City capital improvement projects
S:05-06 Budpro:5-O6Budget Instructions
with CDBG funds. PERS rates, liability and workers compensation costs have not
increased as dramatically as in past years but still remain at the high levels we
experienced last year.
Bakersfield is continuing to grow at record rates, which is also increasing service
demands at record rates. Population is growing at a rate of about 4% with our January
2004 population at 279,700.
Under these circumstances, the approach to the budget will be one which sets as a top
priority a moderate restoration of positions lost in prior years, plus consideration of
adjustments based upon the direct impacts of population growth and service delivery
demands for each department. Examples of what could be considered include a
justification that an increase in park turf acreage requires additional mowing crews, or
additional street miles require more street maintainers, etc. Requests for adjustments
need to be related to direct service delivery and must be quantifiable and verifiable.
They should also factor in economies of scale and the efforts and ability to reduce
demand through technology or other methods. It should be clear that the restoration will
not be based upon the Financial Equity Plan previously utilized, since circumstances
have changed so significantly. Instead, budget restoration will be based on clearly
documented and demonstrated service demand needs. Departments should not
assume that just because positions were previously lost to-budget reductions, they will
be automatically justified for restoration. The level of restoration will depend on
demonstrated service delivery demands and the amount of available resources. Even
though our financial picture currently looks better, that can .change depending on
economic factors and actions by the State.
The focus should now be on coping with increasing service demands, given limited
amounts of General Fund money. We need to continue to look at "In place" and
"assumed" costs built into the budget year after year, with a creative eye toward
eliminating the non-essential, and to reallocate limited resources to that which is
essential. Shifting appropriate costs to fee supported areas and the seeking of grants
and special revenue sources must continue to be pursued. It remains possible that the
State could take money from us in the midst of the budget preparation process
Departments should be prepared, should that occur.
Budget Numbers
· The sales tax projection for the current year was originally budgeted at 4%. This
figure was revised to 6% for FY 2004-05. We are projecting sales taxes to grow
by 6% for FY 2005-06.
· The property tax is projected to grow at 9.0% for FY 2005-06
· Motor vehicle in lieu is projected at 3.5% for FY 2005-06.
· The population estimate for the year is 279,700.
S:05-06 Budpro:5-06Budget Instructions 2
Budqet Guidelines
Personnel:
Personnel requests - either full-time or temporary, should reflect the
position restoration process discussed above. Fee or non-General Fund
supported positions with special justifying circumstances may be
considered or if there is some extraordinary set of circumstances that
would justify emergency action.
Justifications for any such requests will be very critically reviewed. Salary
negotiations are in process and will be addressed by the City Manager's office.
PERS rate adjustments have ~been included in the budget salary projections.
Operating .Expenses:
'The increase in the CPI for the past year is 3.0%. Operating budget
requests may reflect inflationary increases but should not be automatically
applied. Line items should be reviewed to determine if such an increase is
applicable and/or warranted. Capital outlay requests should also reflect a
relationship to the position restoration process stated above and use of
grant funds or earmarked revenues such as fee supported activities to fund
capital items should be a priority.
Departments should be aware that these budget parameters may change
for the worse due to new financial information. Departments should
closely review their budgets for potential reductions and identify
departmental priorities should current revenue and budget assumptions
change.
Capital Improvements:
This year funding for Capital Outlay items or Capital Improvements which are not
funded through grants or special revenue sources will be limited. However, due
to budget actions taken last year there will be some one-time funds available for
Capital Outlay projects. Departments should submit requests for critical items,
and those requests directly relating to Council goals.
These budget parameters will also be applied for interdepartmental service funds such
as motor vehicle replacement, Information Technology expenses and building
renovations among others, where there is a secondary General Fund impact.
The City of Bakersfield is fortunate to have a highly capable, skilled and effective group
of managers, and employees. The budget situation over the past few years has been
extremely challenging.. Our employees have shown that they are creative and
resourceful under very difficult circumstances. We expect this year's budget to be the
beginning of getting back to a level where we can better cope with the growth that is
occurring in our community and meet the expectations of the citizens we serve.
S:05-06 Budpro:5-06Budget Instructions 3
The Budget Process
The budget process has already begun with the distribution of the payroll projection
report to the Business and Budget Managers for each department. Departments are to
have verified and updated their salary projection information.
All changes to the salary projection file were to be completed and input into HTE
by January 31, 2005. After that date any changes to salary line items will be made by
the City Manager's Office.
Operating budget justifications have been rolled over citywide without the associated
dollars. The roll over should enable departments to prepare their budgets in a more
efficient manner and result in significant time savings. Although justifications have been
rolled over, departments must ensure the information is current and accurate and
the text and detail must match .the department'request amount. Again, we will not
be asking departments to submit a budget binder to the City Manager's Office. These
instructions will outline the budget review process and the parameters which each
department will need to follow in preparing their budget proposals.
Operating budget information must be entered into HTE by the due date of March
2, 2005. Please refer to the attached budget calendar for all budget due dates. The
only document that departments will need to submit in hard copy on March 2, 2005 is
the Budget Transmittal Letter. This letter should be signed by the Department Head
and should provide an overview of the proposed budget for the department, specifically
highlighting any significant changes. The transmittal memo should list the new positions
and any temporary positions that are being requested by the department, including a
detailed description of the need for the new positions. Departments should also include
the HTE attachments of any new positions requested.
The transmittal memo should primarily focus on how your department plans to maintain
or restore service levels and any new programs or projects consistent with council goals
which are being proposed for the coming fiscal year. For each project/program being
proposed, the Department should give a brief description and explanation of why the
project/program is necessary; the total cost and funding source of the
program/project; what, if any, new personnel or internal service requests are
associated with the program/project and how the proposed program/project relates
to the City Council's Goals and Guiding Principles. Proposals for the restoration of
positions should also be detailed in the transmittal letter. If additional detailed
justification and background materials are being submitted for position restoration, they
should be provided with the transmittal letter. This is very important, and any transmittal
letter with requests for position restoration, new programs or projects that does not
include this information will be returned to the department for revision and resubmission.
The HTE process for new personnel and internal services allows for one step entry of
information on the requests by the departments and allows for summary and detail
reports by department and division for all requests. This will save time and eliminate
paperwork, since the City Manager's Office can access everyone's requests directly
S:05-06 Budpro:5-06Budget Instructions 4
over HTE, along with the other budget requests. New personnel requests must be
entered into HTE by February 14, 2005. After that date, users will be locked out of the
system and additional requests will require a memorandum under separate cover which
will need to be approved by the Assistant City Manager. On-line internal service
requests must be entered into HTE and provided to the internal service managers
by February 14, 2005. After that date, users will be locked out of the system and
additional requests will require a memorandum under separate cover which will need to
be approved by the Assistant City Manager. A training session can be scheduled by
contacting Darnell Haynes at ext. 3747 for those who need a quick "refresher" crash
course.
The Risk Management staff has entered -workers compensation, liability and
property insurance allocations into the departments' operating budgets. If there is
a list of new positions that the City Manager is recommending for inclusion in the
proposed budget, the Information Technology staff will be responsible for entering
all associated computers and cost into the appropriate department budget line
items, Fleet Services will enter all vehicles and equipment and
Telecommunications will enter all phones and pagers. Remodel requests if any
should be coordinated between the requesting department, General Services and the
City Manager's Office prior to inclusion in the budget.
Operatin_~ Budqet Process- Potential Chanqes
Given the uncertainty surrounding the State budget 'process, we should all .plan to be
available and prepared to make revisions to our budgets as necessary when additional
information becomes known.
B.ud.qet Review Process
The City Manager's Office will be focusing on any requested budgetary increases,
reviewing the current budget to look for possible reductions or cost savings, critically
reviewing existing or proposed programs or projects submitted by departments, and all
requests for restored or new personnel. Each department should carefully scrutinize
their budget and expenditure history to determine the funding needs for each line-item
taking a zero-base approach. The City Manager's Office and those involved with
budget review will be scrutinizing each department's budget line-items more closely. It
is expected that the miscellaneous information provided for budget ,justification in the
budget system be specific and detailed enough to explain proposed line-item requests
should a question or concern arise. Departments will have a greater responsibility to
insure that budgets'are an accurate reflection of a department's needs and expenditure
history. After the City Manager's initial review of department budgets, questions will be
e-mailed to each department head to assist you in preparing for the budget review with
the City Manager's Office. Again, depending on changing circumstances, there may
need to be multiple departmental budget meetings to review and finalize budget figures.
Key staff involved in the budget preparation process should be prepared to be available
to respond to questions, perform analysis, and assist the budget office as needed over
the time period the budget is being prepared.
S:05-06 Budpro:5-O6Budget Instructions
Bud.qet Presentations
All goals and objectives, organizational charts and department budget presentations
before the City Council should be prepared using Powerpoint presentation software.
Summary
The FY 2005-2006 budget calendar is attached to assist departments in preparing their
annual budgets and meeting all appropriate deadlines. This year the Budget Team
consists of Alan Tandy, Greg Klimko, John W. Stinson, Darnell Haynes and Brad
Underwood. I encourage each department to be creative, follow the budget instructions
and rise to the challenge of making this budget process a positive experience in a most
difficult situation. If you have any questions or comments about the budget process,
please feel free to call John at ext. 3775 or Darnell at ext. 3747.
S:05-06 Budpro:5-06Budget Instructions
CITY OF BAKERSFIELD
OPERATING AND CAPITAL IMPROVEMENT BUDGET
FY 2005-06 CALENDAR
OPERATING CIP
ACTIVITY BUDGET BUDGET
* HTE Operating and ClP Budget Entry Training available upon request
* CIP Forms and guidelines distributed to departments. Departments 12/22/2004
begin working on CIP Worksheets (Enterping project scope,
justifications, cost estimates, funding sources, priority, etc.)
Design Engineering staff available to work with or review
department requests and provide assistance as needed.
* HTE Payroll Budgeting File Available. Salary Detail Report and 1/18/2005
Allocation Report distributed to Departments.
(Note: This process only for existing regular employees)
* Salary Projection process completed. (Departments will have a 1/28/2005
second chance to review entered information and make changes.)
* Operating Budget-kick-off meeting. (HTE Budget access available) 2/7/2005
Salary Projection Reports redistributed. Departments to check for
accuracy and make changes in HTE.
* All salary projection changes based be entered by this date. Any 2/1/2005
other changes must go through City Manager's Office
* Revenue projections due to Finance 2/4/2005
(based on 6 months of actual data)
* Department's CIP Budget due to City Manager's Office, including 2/22/2005
transmittal memo with Dept Head signature
(All projects must be entered into HTE at this point)
* New Personnel requests entered into HTE- No exceptions 2/15/2005
* On-line Internal Service requests due to various Internal 2/15/2005
Service Managers. (No exceptions to this due date)
* Goals and Objectives -- Organizational Charts 3/2/2005
* City Manager's Office / ClP Committee reviews Department's ClP 3/4/2005 to 3/11/2005
Requests with Departments. Departments make requested
changes.
* Operating Budgets (with transmittal) due to City Manager's Office 3/2/2005
* Budget Review with City Manager's Office
(Tentative Dates - subject to rescheduling)
S:\05-06Budpro\ClP&OPbudget0506.XLS
CITY OF BAKERSFIELD
OPERATING AND CAPITAL IMPROVEMENT BUDGET
F-Y 2005-06 CALENDAR
OPERATING ClP
ACTIVITY BUDGET BUDGET
Finance, City Attorney, Police' 3/4/2005 3/4/2005
General Government, ED/CD, Recreation & Parks 3/7/2005 3/7/2005
Fire, Development Services, and Water 3/8/2005 3/8/2005
Public Works 3/11/2005 3/11/2005
* City Manager recommended budget available to departments on-line 4/8/2005 4/8/2005
* First review of department budget presentations 4/11 to 4/15/2005
* CIP Budget to Planning Commission 5/19/2005
* Final review of department presentations, including final 4/25 to 4/29/2005
handouts, visual aids and script
* City Manager Budget Overview Presentation to Council
(5:15 workshop). 5/11/2005
* Resolution of Intention Setting Maintenance District Hearing Date 5/11/2005
*Dept. Final Budget Presentation e-mailed to City Manager's 3 Days prior to presentation date.
Office and City Clerk
* Departments Budget Presentations to Council (includes ClP Budget)
Gen. Government, Fire, Dev. Svcs, and Police (Noon) 5/16/2005
City Attorney, and Finance (5:15 Workshop) 5/25/2005
Public Works, Water, ED/CD, and Recreation & Parks (Noon) 6/6/2005
Centennial 'Garden and Convention & Visitors Bureau (5:15 Worksho[ 6/8/2005
* Consolidated Maintenance District Hearing 6/8/2005
* Public Hearing for FY 2004-05 Operating and CIP Budget 6/8/2005
* Gann Limit Calculation 6/22/2005
* FY 2004-05 Operating and CIP Budget Adoption 6/22/2005
* FY 2003-04 CIP Carryovers Due 7/8/2005
* FY 2004-05 Adopted Goals and Objectives Due 7/15/2005
S:\05-06Budpro\CIP&OPbudget0506.XLS
~_~rts.~and guard on pension promises - The Sacramento Bee Page 1 of 3
This story is taken from Po!.it_[CS at sacbee.com.
Courts stand guard on pension
promises
Any changes can't hurt current state workers,
judges have ruled.
By John Hill -- Bee Capitol Bureau
Published 2:15 am PST Monday, February 7, 2005
California has repeatedly given new and improved retirement benefits to public employees.
The question now has become what, if anything, it can take back.
While the state has wide latitude in scaling back pension benefits for new workers, experts say, it faces far
stricter limitations when it comes to current employees.
Even some of the measures proposed by Gev. Arnold Schwarzenegger, which stop short of altering the basic
pension formula in favor of steps such as encouraging workers to leave the retirement system, could trigger
a legal challenge.
California case law makes it clear that any changes to the pension system that undermine its fiscal
soundness amount to the state reneging on its promise to provide for public employees' retirement.
"The minute you become employed, you're making a deal with the state," said John Adkisson, a lawyer who
represented the California Public Employees' Retirement System in a landmark 1997 case.
Assemblyman Keith Richman, R-Northridge, got the message when the legislative counsel told him a pension
bill he had written could be challenged as unconstitutional if it applied to current workers.
Richman's bill would require state and local pensions to be based on a three-year salary average, instead of
the one-year formula used by the state and many local agencies - a move that would reduce retirement
benefits.
Richman is going ahead nonetheless, reasoning that his bill may become a test case. "Even something as
sensible as moving to a three-year averaging is very difficult if not impossible to do," he said.
Schwarzenegger ignited the debate by declaring in his State of the State address last month that revamping
pensions would be one of four goals in the coming year.
The Republican governor endorsed an initiative sponsored by Richman and the Howard Jarvts Taxpayers
Association banning traditional pensions for government and school employees hired after .~uly 2007.
Instead, they would get "defined contribution" investment accounts similar to the 401(k) that could be
http://www.sacbee.com/content/politics/v-print/story/12266165p-13130267c.html 2/7/2005
~Courts,stand guard on pension promises - The Sacramento Bee Page 2 of 3
transferred between workplaces but would not guarantee a level of post-retirement income.
The budget proposal Schwarzenegger released last month called for significant changes to the existing
pension system.
Workers now pay a fixed percentage of their salaries for pensions. The state makes up the difference needed
to keep the retirement fund whole. The state portion has varied wildly - increasing by 1,600 percent in the
past five years from historic lows.
Schwarzenegger wants employees who remain in the traditional pension plan to pay for half that fluctuating
rate instead of the fixed contribution. Tn the coming fiscal year, his proposal would mean that a rank-and-file
state worker would have to contribute 11 percent of pay - 6 percentage points more than under current law.
The governor takes it one step further. He wants to give state workers the option of leaving the retirement
system altogether. To entice them, Schwarzenegger is proposing that workers who opt out be rewarded with
a "stipend" equal to half the amount the state would normally have paid to CalPERS on their behalf.
The administration wants to phase in these changes as contracts are negotiated with state worker unions.
Fourteen of 21 contracts have already expired or will by the end of this year.
Courts have long since made it clear that governments cannot take away basic pension benefits of current
workers. Tn 1955, for instance, the California Supreme Court ruled that the city of Long Beach could not
change some of the basic rules of its retirement system, such as the method of computing benefits.
Changes can be made, the courts have said. But if they result in a financial disadvantage to current workers,
they must be accompanied by "comparable new advantages."
Underlying these decisions are the contracts clauses of state and federal constitutions, which declare that
contracts made by government cannot be "impaired" by laws or other measures.
The $chwarzenegger administration is making no attempt to change the basic pension formula, which is
based on a percentage of salary multiplied by the years of service.
But what if CaIPERS actuaries were to declare that moving workers out of the traditional system, as
Schwarzenegger advocates, would undermine the soundness of the retirement fund for those left dependent
on it?
In 1997, the state Supreme Court sided with CalPERS when it sued to block Gov. Pete Wilson from delaying
payments to the retirement system. Even though Wilson had not changed the basic pension formula, his
attempt to divert money from the retirement fund amounted to a breach of the state's contract with its
workers, the court found.
The same argument has already been made about Schwarzenegger's proposal. J.J..lelincic, president of the
California State Employees Association, said he has been told by actuaries that curtailing the number of
people in CalPERS could weaken the system.
CalPERS might argue, for instance, that having a smaller overall fund reduces its leverage in the financial
markets and diminishes investment returns, said Adkisson, who argued the Wilson case for CalPERS but is no
longer representing it.
But Schwarzenegger's Department of Finance says it has seen no evidence of such an effect. On the
contrary, some have argued that the proposals will strengthen the system, administration officials say.
Any changes will have a much greater chance of surviving legal challenge, Adkisson said, if they are
endorsed by the CalPERS board. He said a 1992 initiative gave CalPERS vast authority over the workings of
the retirement system - powers that have never really been tested in court.
http://www.sacbee.corn/content/politics/v-print/story/12266165p- 13130267c.html 2/7/2005
~.~u. rts. atand guard on pension promises - The Sacramento Bee Page 3 of 3
"Legally and politically, it's better to get the board to go along," Adkisson said.
But the administration isn't seeking the retirement system's approval.
"I'm not aware of anything that would require CalPERS to sign off," said Bob Campbell, chief counsel for the
Department of Finance.
CalPERS would not comment on the legal questions raised by Schwarzenegger's proposals, saying it does not
address "hypothetical situations." But the retirement system has made it clear that it doesn't like the idea of
switching to defined-contribution accounts for new workers.
Given the unlikelihood that CalPERS will go along with Schwarzenegger, Adkisson said, "it sets up this sort of
inevitable fight in the courts."
About the writer:
· The Bee's 3ohn Hill can be reached at (916) 326-5543 or jb..!.!!.@.~._a...g;.!~.~.~.,.g;.9.~..
Go to: Sacbee / Ba~!~..~;.~....~.t;.Q_r¥.
This article is protected by copyright and should not be printed or distributed for anything except personal use.
The Sacramento Bee, 2100 Q St., P.O. Box 15779, Sacramento, CA 95852
Phone: (916) 321-1000
Copyriqht @ The Sacramento Bee
http://www.sacbee.com/content/politics/v-print/story/12266165p- 13130267c.html 2/7/2005
BAKERSFIELD CENTENNIAL GARDEN
IIEIIIBAIIBIII
TO: ALAN TANDY, CITY MANAGER /~ /
/1/L/
FROM: JIM FOSS, GENERAL MANAGI~
DATE: FEBRUARY 7, 2005
SUBJECT: ICE SPORTS CENTER OF BAKERSFIELD
The Bakersfield Ice Sports Center is off to a great start! Our first year of operation has exceeded our
expectations, in every way. We're very pleased that we've been able to fulfill the needs of our citizens who
have waited a long time for a first-rate ice rink. It's not only another great amenity for our local community,
but it will continue to attract visitors and enhance Bakersfield's image. We appreciate the response and
support we've received in our first year, and look forward to even greater success for Ice Sports.
Since December 2003, the facility has been very well received during the first year of operation. With a
wide variety of activities offered, participation at the ice rink has steadily increased as the public has become
more aware of the available programs. Figures through January 31st show that over 86,000 patrons have
utilized the facility since it opened in December, 2003. The majority of those were recreational skaters, over
48,000. The league, youth, and adult hockey programs have also been very popular, pulling in almost 23,000
participants. In fact, current hockey league enrollment has nearly tripled from the same period of time as last
year. The skating school has maintained a steady participation, at an average of 100 skaters per month. Ice
Sports has also become known as an innovative and fun location to hold special events, such as birthday
parties, hosting over 4,000 guests, to date. Promotional events, including the weekend DJ Night, Band
Night, and the holiday Winter Playground event are popular events among the young crowd. School visits
with Condor players, a home school skate division, and a new exercise class for parents while their children
are skating are all part of the diverse mix of activities at the Ice Sports Center.
Revenues in the inaugural year of the new venue were also positive, with a profit of over $24,000 from
December 2003 through December 2004. As marketing efforts expand, a special group rate will be extended
to schools, daycare providers, and under-privileged youth groups. Local organizations will also be able to
take advantage of the group rate for fundraising activities.
: Page 1 of 1
Alan Tandy - Revised head count for ice center
From: Andrew Zoppo
To: Foss, Jim; Womack, Steve
Date: 2/1/2005 9:32 AM
Subject: Revised head count for ice center
CC: Norton, Scott
48,622 recreational skaters
6,720 dragons
4,070 group events
6,344 skate school
5,473 adult hockey
10,600 youth in house hockey
2,200 condors
4,460 passes
86,289 total.,
file://C:~Documents%20and%20Settings\atandy\Local%20Settings\Temp\GW}O0001 .HTM 2/1/2005
Bakersfield Ice Sports Center
December 13, 2003 to December 31, 2004
REVENUE
General Admissions $ 282,109
Classes & Lessons 74,863
Hockey Programs 153,037
Facility Rentals 97,066
Sponsorship & Advertising 4,500
Contracted Ice 94,719
Retail Space 5,338
Food & Beverage 22,441
Birthday parties
TOTAL REVENUE $ 734,073
EXPENSES
Direct Event Expenses 90,687
Payroll & Benefits 286,220
Marketing 18,918
Utilities 183,561
Supplies 22,315
Insurance 12,642
Other 133,930
Management Fee 52,000
TOTAL EXPENSES $ 709,586
NET PROFIT/(LOSS) $ 24,487
(Rev for 12/04)
BAKERSFIELD ICE SPORTS CENTER
December 13, 2003 to December 31, 2004
actual actual actual actual actual actual
REVENUE Dec-03 Jan-04 Feb-04 Mar4)4 Apr-04 May-04
General Admissions 26,805 39,841 23,190 14,104 17,375 17,268
Classes & Lessons . _ 224 5.591 1.151 14,562 9,803 4,560
Hockey Programs 3,925 6,061 26,509 16,028 11,643
Facility Rentals 5,257 19,147 14,271 11,178 6,948 8,356
Sponsorship & Advertising 4,500
Contracted Ice 5,475 14,475 12,900 10,050 750
Retail Space -
Food & Beverage 1,422 2.354 1.742 1,355 1,574 1,464
Birthday parties
TOTAL REVENUE 43,683 85,333 59,315 77,758 52,4 79 43,290
EXPENSES
Direct Event Expenses 11,138 3,926 14.693 16.011 7,215 4,526
Payroll & Benefits 20,290 21,937 15,836 23,387 18,248 19,209
Marketing 4,835 4.742 298 718 '
Utilities 17,335 14,332 19,725 121225 7,929 18,299
Supplies 6,570 2,031 2,530 1.684 935 997
Insurance 888 3,794 2.231 992 939
Other 9,183 5,242 418 262 608 1,174
Management Fee 4,000 4.000 4,000 4,000 4,000 4,000
TOTAL EXPENSES 74,240 60,004 59,434 57,868 40,645 49.145
INTEREST INCOME
NET PROFITI(LOSS) (30,556) 25,329 (119) 19,890 11,834 (5,855)
(Rev for 12/b4)
BAKERSFIELD ICE SPORTS CENTER
December 13, 2003 to December 31, 2004
actual actual actual actual actual actual estimate
REVENUE Jun-04 Jul..04 Aug-04 Sep-04 Oct-04 Nov-04 Dec.4)4 Total
General Admissions 16,542 18,493 21,196 12,295 12,972 26,010 36,018 $ 282,109
Classes & Lessons 3,684 7,710 7,046 6,387 4,626 3,995 5,532 74,869.06
Hockey Programs 17,102 17,854 27,843 12,245 3,088 4,503 6,236 153,037.05
Facility Rentals 5,870 4,649 5,335 3,428 3,890 3,665 5,075 97,066.27
Sponsorship & Advertising - 4,500.00
Contracted Ice 5,125 250 13,500 13,500 18,695 94,719.53
Retail Space 825 850 850 850 824 1,141 5,338.06
Food & Beverage 1,965 2,193 2,193 1,412 1,667 1,300 1,800 22,441.38
Birthday parties · '
TOTAL REVENUE 50,287 51,723 64,712 36,615 40,593 53,796 74,496 $ 734,081
EXPENSES
Direct Event Expenses 7,002 4,200 1,668 1,509 6,236 4,663 7,900 $ 90,688=66
Payroll & Benefits 38,068 23,493 23,963 23,281 20,061 21,493 18,955 286,220.97
Marketing 758 485 96 471 929 3,087 2,500 18,918.87
Utilities 9,346 10,785 20,455 16,957 15,060 11,111 10,000 183,561.62
Supplies 2,823 1,341 1,737 944 723 22,315.52
Insurance 936 563 - 1,300 1,000 t2,642.02
Other 17,380 864 1,091 2,880 3,254 324 571 43,251.94
Management Fee 4,000 4,000 4,000 4,000 4,000 4,000 4,000 52,000.00
TOTAL EXPENSES 78,314 45,732 53,009 49,099 50,485 46,701 44,926 $ 709,600
INTEREST INCOME $ -
NET PROFITI(LOSS) (28,027) 5,992 11,703 (12,483) (9,892) '7,095 29,570 $ 24,481.18
(Rev for 12/04)
ONGOING GRASS ROOTS MARKETING EFFORTS:
-Garded ticket stuffers to promote specific events/programs.
-New signage 'at ice rink publicizing programs.
-SchOol visits with Condors players. -'
-Video spots and PA's at Centennial Garden events.
-Web marketing via e-mail.
-Signage trade with Bakersfield Blaze.
-Ads in City of Bakersfield Parks and Rec. publication.
'-Program and Group Flyer distributiOn through-Kern County and Bakersfield CitY
School districts. -
-Utilize Centennial-Garden group' sales.list for group outings; rparties and ice
rental. __
FIGURE SKATING,HIGHLIGHTS:
-Started figure skating newsletter.for skate school and figure skating participants:
-Built holiday float promoting ice skating for annual Christmas parade.
' st
-Hosted the I annual Bakersfield~amateur holiday skating show.
-Began a home school skate division.
-Developed a parent exercise class for parents while their Children are skating:
HOCKEY HIGHLIGHTSi '
-Participation :in hockey, eagues,ha~s more then doub ed from,December 2004..
-Added two new.tea sto:,t eadult,lea ue.,.
-Youth leagues have filled Up. '
-Hosted,college hockey game.
-Will once again host,California Dreaming week-long hockey camp in August.
PUBLIC SKATING/GROUP PROGRAMs
-'Willbe actively pursuing group clients for birthday parties, corporate outings and
team building events.
· '-Developed a school/nOn:profit group rate that' will be .extended 'to schools,
daycare providers, under-privileged youth'groups, and 'can be 'utilized for
fundraising activities.
-Developed a brochure highlighting rink activities that will be distributed, through
different area School districts.
Phone 661.852.7400' 1325 Q Street Suite #100 Bakersfield, CA 93301 Fax 661.852.7450
www. bakersfieldicesports.com'
"Skating Scho'o1 E ollment
'! i/04-.2!04 "- ' q40 ·
: 3/04. ~ 4/.0.4 89 ' '
5/04.- 6/04 !102 - '
· 7?04 &8/04-,. .. ': :!~99 , -
9/04,'-.10/04. -, : "89
11/04-~ 12/04. ., 75,,
1/05- 2/05 -, .. .. -107' : ". .
(,.cUrrem} ·
,,"
..... H0ck67,: eague EnrOllment
-. Wint_~r:_03 . ~ . ... ..8_6
· /::.(Fif~)-:. (50 yth}:3~6 bid) . .
:spdn/~ 04 16F
: · (7.6. V~3 85Ad)
Summer 04 ' 2 i 2.
"- %:'Fall 04 ::' "'~-':':'" ......... 1-84 ..... ·
,.. .......... (89 Yi ;.95
,,5. .'- -',-~j,, ., -,
~Win(oi.05 . _,.. . -,'., 221'..... - '
"'~(C.~t}_':"' ' :' '(! 17j¥~,.:-_.!'.O:4:Ad)
:... ::~. .- . :..'. -:..:. ,
" ,7 ............................ T:~ ........ "
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Phone 66~ .852.7400 ~ 325 ~Q-st'-teet Siiike#~ 0d Bakersfield, CA 9330~ Fax 66~ .852.7450
," - :~:b: a:l~,_e~'~gfieldides p-o rts 2co m
EVENTS & PROMOTIONS:
Winter Play_around & D;J Nights- ' -
-During the month of December the rink hosted eight (8) DJNVinter
Playground events on Friday and Saturday evenings! ·These events were
supported by aTV, radio and print campaign.
-Dates 11/26-11/27, 12/3-'12/4, 12/10-12/11, 12/17-12/18~
-The li;e Rink sponsored a float in the annual :' Christmas parade in
conjunction with the winterplayground promotion..
.. --DJ nights will. occur twice'a month. 'Each night will be.partnered With a
radio station and:"themed", in correspondence with. their particular format.
The .DJ nightswill-also be supported ~by print ads: .....
Band Night
-The next 'band night will take place on April'8th. We-are tentatively
looking at a date in July or August which 'would-be themed as a "Coolest
Place on a hot day" Promotion.
._ -Each band will be supported by a.radio, TV, print and posters/flyerS.
',SMG will once again be working with Jesus Shack in co.promoting and
marketing'these events.
Hockey Enrollment Cam~3ai_~n
" ~Campaign will involve TV, ~'adio, print and grass roots efforts
- approximatel~ 0ne,(1,) month prior to the s~rt ~o~each session.
Learn to Skate/Fi.qure Skatin,q Campai.qn
-Learn to 'skate and hOckey for .tots-programs will be mentioned
generically in all media and specificallY in family publications*and posters
and flyers. In addition, specifically-tagged television spots will be ran
approximately one (1) month prior to the. start of _each learn to ~skate
session.
'Phone 661.852.7400 .1325 Q Street Suite #100 Bakersfield, CA 93301 Fax 661.852.7450
www. bakersfieldices ports.corn
CALIFORNIA WATER SERVICE COMPANY BAKERSFIELD DISTRICT
3725 SOUTH H STREET · BAKERSFIELD, CA 93304-653B
(661). 396-2400'* FAX J661J 396-2411
Mr. Flora Core, Water Resources. Manager
C{ty of Bakersfield
1000 Buena Vista Drive
'. Bakersfield, CA 9331 l
Because you are a leader in the Bakersfield community, California Water Service
Company (Cal Water) would like to make you aware of a policy change that will affect
some water customers in your area.
Currently, when customers do not pay their water bills, Cal Water sends out multiple
overdue notices prior to disconti.ouing their water service. The customer usually has
about 84 days from the date the ¢!~rst waterbill was mailed out until service is actually
discontinued.
Begi~ing in March 2005, se¢¢i¢6 will be discontinued 55 days a~er initial billing for
unpaid accounts. The custon~er Will still receive notification by mail before water se~ice
is inte~upted. The new policy, which is approved by the California Public 'Utilities
Commission, still allows ample rime for payment. Moreover, we continue to be willing
to work out payment a~angements for customers who have difficulties paying their water
bills.
By obliging customers to make their water u[ility payments in a timely manner;
Water can reduce costs and prevent rates of all customers from being affected by those
few who do not pay their bills. The new policy will also enable the City of Bakersfield to
continue to receive its payments promptly.
California Water Service Company (Cal Water) is proud to be your pa~ner in the
community. If you have any ,?~uCstions, please don't hesitate to contact me or our
Customer Cemer at 661-837-7240. .
District Manager
DISTIIICT OItlFICl$: ANTELOPE VALLEY · BAKERSFIELD · BAYSHORE · BEAR GULCH · CH[CO · DIXON · EAST LOS ANGELES · KERN RIVER VALLEY · t~ING CITY ·
LIVERMORE · LOS ALTOS · MARYSVILLE · OROVtLLE · RANCHO DOM~NGIJEZ * REDWOOD VALLEY * SALINAS · SELMA * STOCKTON · VISALIA · WESTLAKE · W~LLO~V$
B A K E R S F I E L D
Department of Recreation and Parks
Parks Division
January 2005, Report
PARK RESERVATIONS
Cold, wind and rain kept many users from our park system. There were however
approximately 950 persons who braved the elements to participate in reserved
facility activities. As we peak out of the fog, warmer weather in future weeks will
undoubtedly beckon people to once again enjoy our park sites in growing
numbers.
NEW ACREAGE
No new parcels were accepted for Park staff to maintain. Two parcels totaling
1.5 acres were accepted into a 365 day developer maintenance period,r Upon
satisfactory conclusion of this period, the parcels will then be serviced by Park
staff.
SILVER CREEK ENTRY
With hardscape and irrigation components installed in late December, the newly
re-designed entry planter for Silver Creek Park building will hopefully deter facility
abuse and vandalism. A new planter replaces a bench and conversation pit
adjoining the flag pole. Shrubbery was installed in the newly created planter.
We previously installed a split face cinder clock cap over the top of the lineal
bench area only to have this area vandalized. The "cap" prevented
skateboarders from using the bench as a skating feature. Likewise, removal of
the steps eliminated an opportunity for skateboarders to skate and jump over the
steps into the conversation pit.
ELECTRONIC WORK ORDERS
In November, December and again in January, Park supervisors met with an
HTE training representative to implement an electronic work order module. The
first run for compiling data was initiated on Friday, January 28, sampling
information from four Park crew types. The initial sample includes data from (2)
median island mow crews, (1) Park mow crew, (1) playground surfacing
maintenance staff member and (1) median/streetscape maintenance unit.
The initial live data record will be monitored for several weeks with any changes
reviewed and possibly implemented. The collected data will reflect what
equipment, materials and personnel were utilized to complete numerous pre-
designated tasks from mowing operations to tracking repairs. We expect to also
place a Request for Service on the city's website for residents to advise of any
concerns.
RECEIVED
FEB - 9 ?.OO5
CITY MANAGER'S OFFICE
B A K E R S F I E L D
CITY OF BAKERSFIELD
PUBLIC WORKS DEPARTMENT
MEMORANDUM
TO: Alan Tandy, City Manager
FROM' Raul Rojas, Public Works Director ~
DATE: February 7, 2005
SUBJECT: ASPHALT OIL AT 10502 TROPHY COURT
Referral No. 1035
Councilmember Couch requested staff draft a response for his review addressing Mr.
McLean's complaints of oil on his driveway and garage on Trophy Court.
Mike Connor, Street Supervisor has not been able to contact the resident at 10502
Trophy Court. He will keep trying.
In the meantime, Mr. Connor will have staff clean the driveway during the week of
February 14, 2005.
According to our records, Trophy Court has been sealed twice. It was sealed in 1997
and again in 2004. Deterioration of a street surface is caused by weather conditions
and age and not necessarily heavy vehicle traffic. A penetration sealer seals the
pavement against intrusion of air and water, thereby slowing oxidation, preventing
stripping and raveling and protecting the pavement.
A good rule for protecting paved streets is to seal them every five years. Currently, due
to lack of manpower, we are sealing streets every seven years.
G:\GROUPDAT~Referrals~2005\02-04\Ref 1035Peralez.doc Page 1 of 1
,.; RECEIVED 'l
l FEB -92005 !
B A K E R S F I E L D CITY MANAGER'S OFFICE
PUBLIC WORKS DEPARTMENT
CITY OF BAKERSFIELD
MEMORANDUM
February 7, 2005
TO: ALAN TANDY, CITY MANAGER
FROM: RAUL M. ROJAS, PUBLIC WORKS DIRECTOR~.~--~~
SUBJECT: ILLEGAL. DUMPING MADISON AVENUE
Council Referral #1036
COUNCILMEMBER COUCH REQUESTED STAFF DRAFT A RESPONSE
LETTER FOR HIS REVIEW ADDRESSING MR. MILOBAR'S COMPLAINTS OF
ILLEGAL DUMPING ON CITY PROPERTY AT MADISON AVENUE, EAST OF
WHITE LANE TO BROOK STREET.
Staff met with resident on January 28th, 2005. We discussed in detail the problem and
various solutions as detailed in staff's letter to him January 28th, 2005 (attached). The
area in question is a frequent illegal dump site. Solid Waste Division crews frequently
clean up the area in question, only to have illegal dumpers continue to dump in the
area. In addition to continued monitoring and clean up by City crews, several
neighborhood clean ups are targeted in that area to try to solicit greater community
involvement.
April 2nd is identified as a neighborhood clean up date where residents in this area will
be notified of curbside bulky item pick up. In addition, drop off locations will be available
on that day in that neighborhood for bulky item collection.
G:\G RO U PDAT~eferrals~2005\02-04\1036-111egal Dumping.doc
B A K E R S F I E L El
PUBLIC WORKS DEPARTMENT
1501 TRUX]UN AVENUE
BAKERSFIELD, ('.ALI 1:O P~NIA 93301
(661) 3~26-3724
RAUL M. ROJAS KEVIN BARNE~
PUBLIC WORKS DIRECTOR SOLID WA~T£ DIRECTOR
January 28, 2005
Martin Milobar
154 East White Lane
Bakersfield, CA 93307
Dear Mr. Milobar:
It was a pleasure meeting with you yesterday regarding the problem of illegal dumping in your
neighborhood. The intersection of Brooke and Madison, which is adjacent to your home, is one of the
worst illegal dump sites. As you are aware, our crews frequently clean up that area, only to have it
dumped upon again with regularity. As a result of our ¢isit, our crews have been instructed to clean up
along the west side of the sump as well, as you have requested. I have spoken with our Streets Division
and they have agreed that the fence on the north side o~ the sump shall be extended to the sidewalk,
reducing the incidence of illegal dumping in that comer. Furthermore, the frequency of crews cleaning
that area will be increased. This will help too. Most importantly, as you and your community choose to
participate together in neighborhood clean ups, the City can make available equipment and resources to
assist you.
Finally, mark your calendar for two important events in your neighborhood this spring. April 2'a, the
Spring Bulky Item Day will be held. At the comer of Planz and Home, near your address, city crews and
equipment will be stationed to take bulky trash from residents in your neighborhood. Notification will go
out to all city residents. On April 23~, Keep Bakersfield Beautiful will host the Great American Clean
Up. Last yexc, over 3,000 volunteers helped collect over' 120 tons of trash, and large items. Feel free to
join us for this event. I will make sure the areas around White Lane and Madison have a volunteer team
dispatched to it to clean it up.
Throughout the year, feel free to contact me at 326-3136 whenever we need to work together on problems
with illegal dumping in your neighborhood.
Sincerely,
Solid Waste Division
SOLID WASTE DIVISION (661) 326-3114
4101 TRUXTUN AVENUE Fax (661) 852-2114
BAKERSFIELI), CA 93309
Martin N. Milobar
154 East White Lane
Bakersfield, California 93307
Home: 831-6422
Wore: 324-1101
January 21, 2005
City of Bakersfield
Solid Waste Deparlrnent
ATTN: Mr. Sal Moretti, Superintendent
4101 Truxtun Avenue, Building A
Bakersfield, California 93309
Re: Collection of Illegal Dumping on City Owned Property, Madison
Avenue (East White Lane to Brook Street)
Dear Mr. Morctti:
I recently spoke to you regarding the above referenced "Illegal Dumping" and I
do appreciate any clean-up work done by City personnel that has occurred since our
discussion. However, it seems that your response to me in general fails to recognize that
the City of Bakersfield owns the section of Madison Avenue noted above in fee title.
Therefore, I strongly feel that it is solely the City's responsibility and not local neighbors
as you suggest to remove discarded trash on City owned property.
As you recall, my wife and children heIped me over the Christmas period to
gather and haul six pickup loads of various items and trash to the County dump. This
was very time consuming and required considerable effort not to mention the cost of
hauling the material collected to the dump which is a very long trip. I pointed out to you
that there is still some material such as waste oil and various trash adjacent to the City
sump which you basically refused to collect. I also pointed out to you that your
personnel has been doing clean up of this same kind of trash along the sump north
boundary and has been doing so for years. Why then can't your personnel pick up the
trash along the west boundary of the sams sump?
I am therefore formally requesting that the City keep their earlier commitment to
me when the City Air Park expansion occurred and I specifically inquired what the City
was going to do to keep Madison Avenue free of discarded trash. The City stated at that
time that, "We will be good neighbors and we will keep this street clear of illegal
Mr. Sal Moretti
January 21, 2005
Page 2
dumping." All I am asking is that the City keep their property clean just as they require
City residents to do on their property. I believe that what is required of the resident
should also be required of the City. Please rectify this problem on a consistent and long
term basis.
Yours very truly,
Martin lq'. Milobar
cc: Mayor Harvey Hall
City Council Members
City Manager Alan Tandy