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Home My WebLink About09/15/00 BAKERSFIELD CITY MANAGER'S OFFICE MEMORANDUM September 15, 2000 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: ALAN TANDY, CITY MANAGER SUBJECT: GENERAL INFORMATION 1. The Kern County WaterAgency adopted the negative declaration on the"Governor's Project" on the water / lake program. We are planning a Council workshop on that for your next regular meeting. 2. Congratulations to SMG. The Tina Turner / Joe Cocker booking for December 3r~ is a major one. The Tour of World Gymnastics Champions on December 12th, which was announced at the September 14th press conference, is also major. Also at the Garden - the new suites are complete and should soon be occupied. Congratulations also on the new deficit reduction from $1.1 million to $227,000 in under two years! We received audited financial statements for Ogden Entertainment operations of the Garden and Convention Center for the year ended June 30, 2000. The operating lost from operations is $227,624. This is a $910,316 reduction from the $1,137,940 operating loss the City experienced when the stand alone Convention Center was operated with City staff in 1997-98. The $594,107 operating loss experienced last year (1998-99) was .for twelve months' operations of the Convention Center and nine months operations of the Arena. Per the request of Councilmember Maggard, we will place an agenda item on the next Council meeting to acknowledge receipt of the financial report and refer it to the Budget and Finance Committee. 3. An update on the "City Center" project is enclosed. Some of the issues show better with pictures, so we'll schedule that for your next meeting, as well. Honorable Mayor and City Council September 15, 2000 Page 2 4. On August 22nd, the Ad Hoc Committee - City Center requested an overview of the financing structures used for the stadium projects we have discussed in committee. A report is attached. 5. We have been advised that the lessee of the Mesa Marin softball complex will be leaving shortly. We are unaware of what will happen to the programs there. 6. John Stinson and I will be at the International City Management Association meeting in Cincinnatti. We both leave on Saturday, and I will be back in the office on Wednesday, with John returning to the office on Thursday. Alan Christensen will be in charge during my absence. The office has my telephone number, in the event of an emergency. 7. Nestles is becoming Ice Cream Partners (Haagen-Daaz / Nestles). They are proposing a significant plant expansion and want more sewer capacity - we will work with them! 8. John Stinson will now be dual roling it, as he will lead Risk Management during the recruitment period for that position. The Civil Service level interviews for the EDCD Director, by the way, should occur the first week in October. That will provide a list of three for final interviews 9. A good old idea - the community could use those bus units that are designed to look like trolleys. In the past, they have been mentioned by the DBA and the County (for employees, Grand Jury, etc.). We could also use them for big arena events to move people to and from parking lots to the building. If City Center happens, all the more so. Preliminary discussions with GET show a couple of them may be grant fundable, if we do the maintenance. What do you think? 10. Joe Lozano, of our Public Works staff, had the idea of the month. Foryears, we have chased our storage needs for Police, Recreation and Parks, etc. all over the City. We rent some space; we have redeveloped and moved ourselves several times, like the old corporation yard becoming the Amtrack Station. Joe's idea is to build at the airpark. The land is under utilized. It would benefit from the Police and other traffic going to the area, and it's unlikely to redevelop soon. We could even build the units in a form that would allow their conversion to hangars, if our situation ever changes. Thank you, Joe! 11. Per the enclosed memo from Public Works, automated refuse collection began in Kern City this week. Honorable Mayor and City Council September 15, 2000 Page 3 12. A report is enclosed from Development Services regarding the status of the charette process. 13. An update from EDCD on the Friese Inn rehabilitation project is enclosed. 14. Responses to Council requests are enclosed, as follows: Councilmember Carson · Status of $1.6 million to be received for road repair and projects Councilmember DeMond · Results of survey done regarding Beach Park skate park usage. Councilmember Couch · Update on citizen inquiry regarding refinery flare burn off. AT: rs cc: Mayor-Elect Harvey Hall Department Heads Pamela McCarthy, City Clerk Trudy Slater, Administrative Analyst BAKERSFIELD CENTENNIAL GARDEN & CONVENTION CENTER Attendance breakdown by Venue Convention Center Centennial Garden 1996 324,527 = 324,527 1997 363,955 = 363,955 1998 293,628 173,691 = 467,319 1999 309,736 430,014 = 739,750 2000* 250,975 560,880 = 811,855 2001' 301,200 626,880 = 928,080 *Anticipated attendance 1001 Truxtun Avenue · Bakersfield, CA 93301 · Phone 661-852-7300 · Fax 661-861-9904 www. centennialgarden.com BAKERSFIELD CENTENNIAL GARDEN & CONVENTION CENTER Number of Event Days by Venue Convention Center Centennial Garden 1996 137 = 137 1997 154 = 154 1998 157 48 = 205 1999 163 110- = 273 2000* 181 121 = 302 2001' 197 142 = 339 *Anticipated event days 1001 Truxtun Avenue · Bakersfield, CA 93301 · Phone 661-852-7300 · Fax 661-861-9904 www.centennialgarden.com nooper Accountancy Corporation I I I I I I Bakersfield Centennial Garden & Convention Center I Financial Statements I Year Ended June 30, 2000 I I I I I I I 1 I I ~ i CONTENTS Page(si Independent Auditors' Report On The Financial Statements 1 Financial Statements Balance sheet 2 Statement of revenue and expenses 3 Statement of changes in retained deficit 4 Statement of cash flows 5 Notes to Financial Statements 6 - 14 Independent Auditors' Report on the Supplementary Information 15 Supplementary Information Schedule of operating expenses 16 Independent Auditors' Report On Compliance And On Internal Control Over Financial Reporting Based On An Audit Of Financial Statements Performed In Accordance With Government Auditing Standards 17 Barbich Accountancy Corporation Independent Auditors' Report Ogden Entertainment, Inc. Bakersfield Centennial Garden & Convention Center Bakersfield, California We have audited the balance sheet of Bakersfield Centennial Garden & Convention Center as of June 30, 2000, and the related statements of revenue and expenses, changes in retained deficit and cash flows for the year then ended. These financial statements are the responsibility of the City's facility management company, Ogden Entertainment, Inc. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Bakersfield Centennial Garden & Convention Center as of June 30, 2000, and the results of its operations and its cash flows for the year then ended in conformity with generally accepted accounting principles. I 1 5001 E. Commercenter Drive, Suite 350 · P.O. Box 11171 · Bakersfield, California 93389 · Fax (661) 631-0244 o (661) 631-1171 1319 Marsh Street o San Luis Obispo, California 93401 o Fax (805) 5414024 o (805) 541-2500 I I I I I I I I In accordance with Government Auditing Standards, we have also issued a report dated August 24, 2000 on our consideration of Ogden Entertainment, Inc.'s internal control over financial reporting i and our assessment of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of I our audit. BARB~I/~i[I~NGCRIER HO/OPER & KING I ^cco?~o~o~ / I Bakersfield, CalifOrnia August 24, 2000 I I I I I I - 1 - I I i Bakersfield Centennial Garden & Convention Center I Balance Sheet June 30, 2000 ! IASSETS Current Assets i Cash $ 783,705 Accounts receivable, trade 231,738 Accounts receivable, other 91,210 I Prepaid expenses 146,950 1,253,603 Property and Equipment, at cost 25,741 Less accumulated depreciation 5,350 20,391 $ 1,273,994 LIABILITIES AND RETAINED DEFICIT Current Liabilities Accounts payable, trade $ 84,137 Accounts payable, other 68,911 Accrued expenses 202,832 Deferred revenue 788,527 Advance from City of Bakersfield 951,318 2,095,725 Commitments Retained Deficit Unappropriated (821,731) $ 1,273,994 See Notes to Financial Statements. I I Bakersfield Centennial Garden & Convention Center I Statement of Revenue and Expenses For the Year Ended June 30, 2000 ! Net revenues: Facilities rent $ 1,583,092 Event expense reimbursements 702.665 Suite and premium seats 653.276 Concession commission 532 432 Signage and advertising 401. 958 Parking 123.593 Ticketing fees 109.154 Merchandise 82.311 Other income 19,241 4,207,722 Direct event expenses: Event labor 1,210,616 Other direct event expenses 200,710 Event advertising 158,975 1,570,301 Gross profit 2,637,421 Operating expenses 2,887,078 Operating loss (249,657) Nonoperating income (expense): Interest income 23,298 Loss on disposal of asset (1,265) 22,033 Net loss $ (227,624) See Notes to Financial statements. Bakersfield Centennial Garden & Convention Center Statement of Changes in Retained Deficit Year Ended June 30, 2000 Retained deficit, beginning of year $ (594,107) Net loss (227,624) Retained deficit, end of year $ (821,731) See Notes to Financial Statements. 4 I Bakersfield Centennial Garden & Convention Center I Statement of Cash Flows For the Year Ended June 30, 2000 1 Cash flows from operating activities: i Operating loss $ (249,657) Adjustments to reconcile operating loss to I net cash used in operating activities: Depreciation 6,615 Increase in accounts receivable (79,333) I Decrease in inventory 3,197 Increase in prepaid expenses (107,395) Decrease in accounts payable (17,645) I Increase in accrued expenses 101,450 Decrease in deferred revenue (819,313) I Net cash used in operating activities (I, 162,081) Cash flows from investing activities: I. Payments for purchase of property and equipment (25,741) Interest income 23,298 I Net cash used in investing activities (2,443) I Cash flows from financing activities: Net increase in advances from the City of Bakersfield 381,034 I Net decrease in cash and cash equivalents (783,490) Cash and cash equivalents at beginning of year 1,567,195 I Cash and cash equivalents at end of year $ 783,705 See Notes to Financial statements. I I Bakersfield Centennial Garden & Convention Center I Notes to Financial Statements I Note 1. Nature of Business and Significant Accounting Policies I Nature of Business: i The City of Bakersfield ("the City") owns the Bakersfield Centennial Garden and Convention Center ("the Facilities"). The Centennial Garden is an arena, built by the City, which was completed and began operations in October 1998. It is the only i building of its kind in the Bakersfield area. On August 6, 1997, the City issued a request for proposals for services prior to the I opening of the Centennial Garden and the operation and management of the Facilities thereafter. In an agreement dated January 28, 1998, the City contracted with Ogden Entertainment, Inc. ("the Company") for these services for an initial I period of five years. The contract term was subsequently extended for an additional five-year term and the agreement is effective through June 30, 2008. The Company worked during the January 14, 1998 through June 30, 1998 pre-opening phase and I assumed responsibilities of the Facilities on July 1, 1998. management The Company was hired by the City for its expertise in the management, operation I and marketing of public assembly Facilities. The Company currently manages similar Facilities throughout the United States. I The Company sold its entertainment business division to ARAMARK Corporation effective June 2, 2000. The operation of the Facility is still being conducted under I the Company's name. All contracts and leases, with the exception of the administrative services agreement with the City, are transferable to ARAMARK Corporation. See Note 4 for terms of the administrative services agreement. The I City has approved the transfer of the administrative services agreement to ARAMARK Corporation. I The activity of the Facilities is recorded in a special revenue fund of the City's accounting records. The City owns all the assets of the Facilities and accordingly, all amounts related to the operation of the Facilities belong to the City. The I Company a responsibility management agreement to has fiduciary under the maintain and operate the Facilities in the best interests of the City and the i community. I I I Notes to Financial Statements I I Fund accounting: I Enterprise Funds are used to account for operations (a) that are financed and operated in a manner similar to private business enterprises - where the intent of the governing body is that the costs (expenses, including depreciation) of providing I services to the general public on a continuing basis be financed or goods or recovered primarily through user charges or (b) where the governing body has decided that periodic determination of revenue earned, expenses incurred, and/or net I income is appropriate for capital maintenance, public policy, management control, accountability, or other purpose. I Revenue Recognition: I Suite andpremium seat contracts Revenues from suite and premium seat contracts are recognized over the contract I period per the contract terms. Contracts are billed twice a year with the entire contract amount payable prior to the contract period. The suite and premium seat payments are recorded as deferred revenue until earned and recognized over the contract period. I Signage and advertising contracts I Revenues from signage and advertising contracts are recognized the contract over period per the contract terms. Contracts are billed according to the contract terms. Payments are recorded as deferred revenue until earned and recognized over the I contract period. i Ticket sales The Company, through its contract with Ticketmaster, sells tickets to Facility events as I an agent of the event holder at the on site box office location and through telephone, internet and outlet locations. All revenues from the sale of tickets belong to the event holder. The ticket sales are recorded as deferred revenue when sold. After the event I has occurred, settlement with the event holder takes place. The net of total ticket sales less event expenses such as facility rent and reimbursement of direct event expenses is then paid to or received from the event holder. The event ticket revenues are removed I from the deferred revenue account at the time of settlement. I I Notes to Financial Statements The Facilities earn a ticketing fee on the sale of event tickets that take place through telephone, internet and outlet locations. Revenues are recorded as deferred revenue at the time of sale and are recognized at the time of event settlement. Event revenues Revenues from Facilities events such as facilities rent, direct event expense reimbursements, concession commissions, parking and merchandise are recognized at the time of event settlement. Basis of accounting: The accompanying financial statements have been prepared on the accrual basis of accounting. Under the accrual basis, revenues are recognized when earned and expenses are recognized when incurred. Use of estimates: The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosures of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. Cash and cash equivalents: For purposes of reporting cash flows, cash and cash equivalents include cash on hand and amounts deposited with banks. Categories of deposit risk: In accordance with the Governmental Accounting Standard Board Statement No. 3, the City's deposits are categorized to give an indication of the level of risk assumed by the City at June 30, 2000. The categories are described as follows: Category 1 - Insured or collateralized with securities held by the entity or by its agent in the entity's name -8- Notes to Financial Statements Category 2 - Collateralized with securities held by the pledging financial institution's trust department or agent in the entity's name. Category 3 - Uncollateralized. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the entity's name). Catego~ Carrying 1 2 3 Value Cash and cash equivalents $ 213,776 $ -0- $ 569,929 $ 783,705 At June 30, 2000, the carrying amount of financial institution deposits was $783,705 and the bank balance was $1,131,320 of which only $300,000 is covered by federal depository insurance. Concentration of credit risk: Credit is extended, in the form of accounts receivable, to customers located primarily in California. Property and equipment: Property and equipment are recorded at cost. Depreciation is computed using the straight line method over estimated useful lives of 3 years. Maintenance and repairs of property and equipment are charged to operations and major improvements are capitalized. Upon retirement, sale or other disposition of property and equipment, the cost and accumulated depreciation are eliminated from the accounts and gain or loss is included in the statement of income. I I Notes to Financial Statements I Note 2. Deferred Revenue Deferred revenue at June 30, 2000 consists of the following: Suite contracts $ 404,151 Advertising contracts 172,249 Ticket sales, future events 132,845 Event deposits 53,130 Event sponsorship 22,133 Ticket rebates 4,019 $ 788,527 Note 3. Advance From City of Baliersfield During the normal course of business, the City pays expenses that are allocated to the operation of the Facilities. These expenses include payroll and related expenses for the City employees and rent and utilities for the office space used by the Company. The amount of the advance fluctuates throughout the year depending on allocated monthly expenses and additional cash flow needs. The advance is an inter-company account that is eliminated in the consolidation for the preparation of the City's financial statements. The amount due at June 30, 2000 was $951,318. Note 4. Administrative Services Agreement The Company provides administrative services for the under City original an five-year agreement, which was subsequently extended for an additional five-year period. Compensation for these services is a base fee of $150,000 for the first year, paid in equal monthly installments. The base fee increases by 3% per year each year thereafter until the agreement has terminated. I I Notes to Financial Statements ! In addition to the base fee, the Company receives an incentive relative to the amount of the reduction, if any, in net operating loss for each fiscal year. The incentive is calculated based upon the net operating income or loss after the base fee. The Company receives an incentive of 1) 10% of the first $350,000 in net operating loss reduced; 2) 20% of the next $500,000 in net operating loss reduced; 3) 30% of any net operating surplus in one fiscal All of the incentive calculations are based any year. upon a projected annual net operating loss of $850,000. Beginning July 1, 2003, the incentive is $25,000 for every year the net operating loss is below $300,000. If the net in fiscal reaches then the incentive fee will operating surplus $350,000, any year cease. For the year ended June 30, 2000 the Company received $266,344 in management and incentive fees. The computation of the incentive fee is based upon the books and records of the Facilities maintained by the Company. The accounting records for the Facilities must be maintained in accordance with generally accepted accounting principles and industry standards. The Company is required under the agreement with the City to have an annual audit at the end of the fiscal year. Under the management agreement with the City, the Company has the right to operate or contract with others to operate concession and catering services for the Facilities during the initial five-year term of the contract, effective through June 30, 2003. The City has not extended this portion of the management agreement. The Company has contracted with its food and beverage division to these services. The food and operate beverage division is a related entity under common management at the Company's corporate level. Operations of this food and beverage division are not included in the Facilities' financial statements. The Facility is entitled to receive 35% of the first $1.2 million in gross concession receipts and 40% of receipts in excess of $1.2 million and 15% of gross concession receipts to the suites. For the year ended June 30, 2000 the Facility received $571,592 in gross concession and catering receipts from the Food and Beverage division. The Facility is entitled to receive 75% of the net novelty receipts and the Company receives the remaining 25%. For the year ended June 30, 2000 the Facility received $68,287 and the Company received $22,762 in net novelty receipts from the Food and Beverage division. I Notes to Financial Statements 1 I Note 5. Commitments I The Company has entered into various long-term contracts and leases. At June 30, 2000 outstanding commitments consist of the following: I Ticket sales The Company has entered into a licensed user agreement with Ticketmaster to be the I exclusive provider for ticket sales for any event presented by the Company at the Facilities. Under the agreement, Ticketmaster has the authority to act as an agent for the Company for ticket sales to the general public by any and all means including I telephone, internet, and outlet locations. Ticketmaster earns fees from the ticket sales such as inside ticket charges, customer convenience charges, credit card charges, i handling charges and ticket sales royalties. Some fees are subject to increases throughout the contract term. Ticketmaster collects these fees as tickets are sold and the net amount is remitted to the Company weekly. The initial term of the agreement I is for five years and the agreement is effective through August 31, 2003. The contract automatically renews for one two-year period unless terminated in accordance with the provisions of the contract. I Concertpromoter I The Company has entered into a booking service agreement with Nederlander- Bakersfield, Inc. as the exclusive musical concert promoter for the Facilities. Nederlander has contracted to pay a minimum annual guarantee of $175,000 in I facilities rent and reimbursement of direct event the concerts it expenses through promotes at the Facilities. Nederlander is entitled to 25-50% of amounts in excess of the minimum annual guarantee based upon various target levels. The facilities rent I and annual guarantee amounts are subject to escalation each year over the contract period based upon increases in the Consumer Price Index, but not more than 4% per i year. For the year ended June 30, 2000, Nederlander paid $168,642 in facilities rent less reimbursement of direct expenses with an estimated amount of $-0- due for the excess of the minimum annual guarantee. The contract year is different than the I Facilities fiscal year. Therefore, the excess of the minimum annual guarantee is allocated over two of the Facilities' fiscal years. The agreement is effective through December 31, 2003 unless terminated earlier in accordance with the provisions of the I agreement. I I Notes to Financial Statements I I Personnel services The Company has entered into an independent contractor's agreement with Staff Pro, Inc. to provide personnel services for the Facilities, which include ushers, ticket takers and security. Under the agreement, Staff Pro, Inc. receives the actual wages for personnel working at the Facilities plus a payroll overhead mark-up of 33.7% of the wage rate and a management fee of 10% of the actual wages plus overhead mark-up. The Company guarantees $30,000 for the minimum annual management fee for the initial The fee is to negotiation the anniversary date of year. management subject on the agreement. The agreement is effective through August 1,2001 unless terminated earlier in accordance with the provisions of the agreement. Maintenance staff The Company has entered into an independent contractor's agreement with Maintenance Staff, Inc. for janitorial, set-up, breakdown and related services at the Facilities. Maintenance Staff, Inc. receives a contracted hourly rate of pay for personnel working at the Facilities. The rates are subject to increases based upon increases in the state or federal minimum wage, FICA or Medicare rates. The agreement is effective through July 15,2001 unless terminated earlier in accordance with the provisions of the agreement. Hockey lease The City has entered into a lease agreement, which has been assigned to Flying Puck, for exclusive of the Facilities for West Coast use Hockey League (WCHL) games. Flying Puck has agreed to pay a minimum of $160,000 per season for use of the Facilities. The $160,000 consists of lease fees of $5,000 per game played plus 7.5% of ticket sales above certain levels per year, which increase over the contract term. The lease fees are subject to increase beginning in the third year of the contract and every two years thereafter based upon the Consumer Price Index adjustments. Flying Puck receives $5,000 for each suite leased for hockey tickets. For the year ended June 30, 2000, Flying Puck received $120,000 for the twenty-four suites leased. The agreement is effective through June 30, 2004 or ten days following the date the last WCHL playoff game of 2004 is played, whichever occurs first unless terminated earlier in accordance with the provisions of the agreement. The contract has two options for renewal for terms of seven years each. Prior to the exercise of either option, the parties shall negotiate new lease fees. -13- Notes to Financial Statements Basl{etball lease The Company has entered into a lease agreement with the Cal State Bakersfield Foundation (Cal State) for exclusive use of the Facilities for Cal State University Bakersfield men's basketball games. A lease fee of $4,000 per game plus 7.5% of ticket sales above certain levels is charged for use of the Facilities. Cai State receives $2,500 for each suite leased that includes basketball tickets. For the year ended June 30, 2000, Cal State received $52,500 for suite ticket options. The agreement is effective through October 31, 2001 unless terminated earlier in accordance with the provisions of the agreement. The contract has two options for renewal for terms of five years each. Prior to the exercise of either option, the parties shall negotiate new lease fees. - 14- I Ogden Entertainment, Inc. Bakersfield Centennial Garden & Convention Center i Bakersfield, California The accompanying information shown on page 16 is presented only for purposes of additional i analysis and is not a required part of the basic financial statements. Our audit of the basic f'mancial statements was made for the purpose of forming an opinion on I those statements taken as a whole. The accompanying information has been subjected to the procedures applied in the audit of the basic f'mancial statements. IIn our opinion, the accompanying information is fairly stated in all material respects in relation to the basic financial statements taken as a whole. I I Bakersfield, ~a k ] August 24, 2000 ~ 1 I ! 5001 E. Commereenter Drive, Suite 350 · P.O. Box 11171 o Bakersfield, California 93389 o Fax (661) 631-0244 o (661) 631-1171 I 1319 Marsh Street · San Luis Obispo, California 93401 o Fax (805) 5414024 · (805) 541-2500 I Bakersfield Centennial Garden & Convention Center I Schedule of Operating Expenses Year Ended June 30, 2000 ! I Full time ,057,544 staff $ 1 Utilities 563.322 i Management fees 266.344 Equipment rental 157.126 Security 144.858 I Hockey premium 120.000 Supplies 115.408 Part time staff 81.690 I. Contract maintenance 79.506 Insurance 75.222 Credit card fees 52.718 I Marketing 33.688 Travel 27.414 Repairs and maintenance 22,975 I TeIephone 20,418 Office supplies 13,896 Printing 13,342 I Professional fees 12,000 Miscellaneous 9,057 Depreciation 6,615 I Postage 4,566 Uniform 4,550 I Dues and subscriptions 3,366 Training 885 Employment ad fees 568 I $ ..2,887,078 I Barbich r Accountancy Corporation Independent Auditors' Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Ogden Entertainment, Inc. 1 Bakersfield Centennial Garden & Convention Center Bakersfield, California I We have audited the financial statements of Bakersfield Centennial Garden & Convention Center as of and for the year ended June 30, 2000, and have issued our report thereon dated August 24, ! 2000. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States. I Compliance I Compliance with laws, regulations, contracts and grants applicable to Bakersfield Centennial Garden & Convention Center is the responsibility of the City's facility management company, · Ogden Entertainment, Inc. As part of our audit, we assessed the risk that noncompliance with · certain provisions of laws, regulations, contracts and grants could cause the financial statements to be materially misstated. We concluded that the risk of such material misstatement was sufficiently 1 low and that it was not necessary to perform tests of Ogden Entertainment, Inc.'s compliance with such provisions of laws, regulations, contracts and grants. 1 I 5001 E. Commercenter Drive, Suite 350 · P.O. Box 11171 o Bakersfield, California 93389 · Fax (661) 631-0244 o (661) 631-1171 1319 Marsh Street · San Luis Obispo, California 93401 o Fax (805) 541-4024 · (805) 541-2500 I I 1 I I ! Internal Control Over Financial Reporting I In planning and performing our audit, we considered Ogden Entertainment, Inc.'s internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing I our opinion on the financial statements and not to provide assurance on the internal control over f'mancial reporting. Our consideration of the internal control over f'mancial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material I weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the f'mancial statements being audited may occur I and not within a timely period by employees in the normal course of performing their be det~ted assigned functions. We noted no matters involving the internal control over f'mancial reporting and i its operation that we consider to be material weaknesses. This report is intended solely for the information and use of management, others within the I organization and the City of Bakersfield and is not intended to be and should not be used by anyone other than these specified parties. 1 · Acc,/ti ~4y Corp~l~tion I Ba~ fi~Eaq ~ornia } ! - 17- I BAKERSFIELD Economic and Community Development Department MEMORANDUM ' September 5, 2000 TO: Ad Hoc Committee - City Center Project FROM: Alan Christensen, Assistant City Manager ~. SUBJECT: Report on Stadium Financing Structures On August, 22, 2000, the Ad Hoc Committee -- City Center asked for an overview of the financing structures used for stadium projects we have discussed in committee. This report is intended to show general similarities and differences in the way the certain stadium and arena projects were and are proposed to be financed. With an understanding of financing structures, we feel the Committee will be better able to evaluate the financing plan that is presented at a later date. Lancaster Baseball Stadium The stadium in Lancaster was built in 1996. It is owned by the City. The Lancaster stadium cost about' $12 million to construct, not including land, which was already owned by the redevelopment agency. The redevelopment agency financed the stadium by issuing Tax Allocation Notes of $5 million and using cash from the City of Lancaster General Fund of $7 million. The Agency issues notes with a term of 5 years and later refinancing them with longer term bonds. The bonds are paid off using only the tax increment revenue generated in their redevelopment project areas. The Lancaster Redevelopment Agency made a legal finding that made it possible to combine funds from different project areas to contribute toward the stadium debt payments. Centennial Garden Arena In 1997, the Redevelopment Agency issued the debt of approximately $41 million of Certificates of Participation (COP's). Of those proceeds, $29 million went for the Convention Center Expansion Project, which included the Centennial Garden Arena. The remaining $12 million of the debt proceeds were used to refinance debt the Redevelopment Agency had entered into in 1987 and 1993. Repayment of the COP's is made on a proportional basis between the Agency and the City. Annual debt service on the COP's is $3,150,000; the Agency's portion is $1,200,000 and the City's portion is $1,950,000. The Agency uses tax increment dollars to make their portion of the debt service, and the City's portion comes from general tax dollars. As part of the Convention Center Expansion, the City entered into a contract with Ogden Entertainment to privately manage the Convention Center/Arena operations. Our Convention Center/Arena, like most facilities of that type, is considered a community amenity. Typically, cities subsidize or contribute to the operations of convention center facilities, and they feel it this is an appropriate use of general tax dollars. Annually, the City of Bakersfield budgets for a contribution to the Convention Center/Arena operations to support that facility, with no expectation that user fees will cover all its operational costs. In the same way, funds are allocated to other city facilities and services that provide a general benefit to the citizens of Bakersfield. For example, annually we allocate funds to operate City parks facilities and recreation programs. Fees collected for use of these services only offset a portion of the total cost; therefore, we rely on general tax dollars to make up the difference. Since Ogden began to operate the entire facility when the Arena was built, the amount needed to contribute has steadily declined, thus reducing the overall impact of the facility on general tax dollars. Operating contributions made by the City to the Convention Center/Arena are as follows: 1997-98 $1,137,000 City Conv. Ctr-12 months 1998-99 $594,000 City Conv. Ctr-12 months, Ogden Arena-9 months 1999-00 $227,000 Ogden Arena & Cony. Ctr-12 months As a result of the reduction in general tax dollars used to assist the Convention Center/Arena, the savings has reduced the impact of the debt payment on the General Fund. Bakersfield Baseball Stadium (proposed) The Bakersfield stadium is estimated to cost about $15 million to construct, including land which is not owned by the City. The initial plan is for the Agency to issue COP's for $15 million, plus debt issuance costs, to construct the stadium. Estimated debt payments to pay off the COP's would be $1.4 million annually. The Agency would dedicate the tax increment generated by the private elements of the Olmsheid development to the debt service on the stadium, which is estimated to be 25% of the annual debt payments. The baseball team would lease the stadium from the City and make lease payments to the City equal to another 25% of the debt payments. The remaining 50% of the debt payments would be the responsibility of the City's General Fund. Any naming rights commitments, which are unknown at this time, could reduce the City's General Fund contribution to the stadium. Similarities and Differences · Centennial Garden Arena, Lancaster Baseball Stadium & proposed Baseball Stadium are owned by a City. · Centennial Garden Arena & proposed Baseball Stadium both use COP's as a debt instrument. · Centennial Garden Arena & proposed Baseball Stadium both have Agency issuing debt, leasing facility to City, and City making lease payments from general tax dollars. · Lancaster stadium uses only redevelopment tax increment to pay off outstanding debt. · Lancaster uses General Fund revenues up front to pay for more than ~ of the stadium construction cost. · Lancaster planned to used short-term notes to finance portion of stadium, then refinance within 5 years. · Lancaster owned entire land site for baseball stadium; Bakersfield must purchase land for stadium and related parking. · Lancaster dedicated tax increment revenues from outside the stadium project area to .assist in making the debt service on the stadium. · Proposed Baseball Stadium uses only tax increment revenue from the private elements of the development proposal; all other tax increment growth is kept by the Southeast Project Area. Conclusion Bear in mind that these projects are quite unique. The debt structure for these projects differ in detailed and technical ways; however, we feel this report provides a broad overview of the debt structures that will be helpful to the Ad Hoc Committee. If you have any further questions or need clarifications, please do not hesitate to ask. file : plrehablrevisedllbp 3memo CITY OF BAKERSFIELD · DEBT SERVICE REQUIREMENTS TO MATL'RITY REDEVELOPMENT AGENCY ~ CERTIFICATE OF PARTICIPATION, 1997 (Convention Center Expansion -Arena Project) JUNE 30, 2000 Interest Principal Total Fiscal Year October 1 April 1 Total April I Requirements 2000-01 $ 1,091.751 $ 1.091.751 $ 2.183.502 $ 965.000 $ 3,148.502 2001-02 1.068.591 1.068,591 2.137,182 1,015,000 3,152,182 2002-03 1,043,724 1.043,724 2.087.448 1.060,000 3,147,448 2003-04 1.017,224 1,017,224 2,034,448 1, I 15,000 3,149,448 2004-05 988,791 988,791 1,977,582 1,175,000 3.152.582 2005-06 958~241 958,241 1.916,482 1.240,000 3.156,482 2006-07 925,382 925.382 1.850,764 1.300,000 3.150.764 o,146._12 2007-08 890,606 890.606 1,781,212 1.365,000 " '~ 2008-09 853,751 853,751 1,707,502 1.440.000 3,147,502 2009-10 814,872 814,872 1.629,744 1,520,000 3,149.744 2010-11 773,071 773,071 1,546.142 1.610,000 3.156.142 2011 - 12 727.991 727.991 1,455.982 1,695.000 3.150,982 -., ,no 2012-13 680.5.>2 680.5o- 1,361.064 1.785.000 * 3.146,064 2013-14 628,766 628,766 1,257,532 1,890,000 * 3,t47.532 2014-15 573,956 573.956 1.147.912 2,005,000 * 3,152.912 2015-16 515,811 515.811 1,031.622 2.115.000 * 3,146,622 2016-17 454,476 454.476 908.952 2.230,000 * o,1.>8,9~- 2017-18 389.806 389.806 779,612 2.360.000 ** 3.139,612 2018-19 2_0,481 o_0.481 640.962 2.500.000 ** 3 140.962 2019-20 247.044 247.044 494,088 2.645,000 ** 3.139.088 2020-21 169.347 169.347 338,694 2.800,000 ** 3,138.694 2021-22 87,097 87.097 174,194 2,965.000 ** 3,139,194 S 15.221,31l S 15,221,3ll S 30,442.622 S 38.795,000 $ 69.237.622 J* Term certificates due April I. 2017 subject to mandatory sinking account payments. · * Term certificates due April 1. 2022 subject to mandatory sinking account payments. 19 · DEBT SERVICE REQUIREMENTS TO MATURITY REDEVELOPMENT AGENCY i REIMBURSEMENT AGREEMENT RA 97-2 (City. of Bakersfield) JUNE 30, 2000 Total Fiscal Year December 30 June 30 Requirements 2000-01 S 600.000 S 600,000 S 1.200,000 2001-02 600,000 600.000 1.200,000 2002-03 600,000 600,000 1,200,000 2003-04 600,000 600,000 1,200.000 2004-05 600,000 600,000 1,200,000 2005-06 600,000 600,000 1,200,000 2006-07 600.000 600,000 1,200,000 2007-08 600,000 600,000 1,200,000 2008-09 600,000 600.000 1,200,000 2009-10 600,000 600,000 1.200,000 2010-11 600,000 600,000 1,200,000 2011-12 600.000 600,000 1,200,000 2012-13 600,000 600,000 1,200,000 2013-14 600,000 600.000 1,200.000 2014-15 600,000 600,000 1,200,000 2015-I6 600,000 600,000 1,200,000 2016-17 600.000 600,000 1,200,000 2017-18 600,000 600.000 1,200.000 2018-19 600.000 600,000 1.200,000 2019-20 600,000 600,000 1.200,000 2020-21 600,000 600.000 1,200,000 2021-22 600.000 600,000 1.200.000 $ I~._00,000 $ 1~.200,000 S 26,400,000 17 SUMMARY OF RELOCATION ASSISTANCE BENEFITS TO BUSINESSES AND NON-PROFIT ORGANIZATIONS DISPLACED BY THE CITY CENTER PROJECT MOVING EXPENSES - will receive either (A) or (B) (A) A Reimbursement Payment for Actual Reasonable Moving and Related Expenses. ·Professional mover (acceptable Iow bid/estimate) · Self-move (mutually agreeable cost; receipts) In appropriate cases (financial hardship) advance payment is available. (B) A Fixed Payment in lieu of Actual Reasonable Moving and Related Expenses, if eligible. ·In-lieu payment not less than $1,000 nor more than $20,000 · Business will unavoidably lose substantial patronage due to relocation · Business is not operated solely for rental purposes · Income limits Example: The fixed payment for a displaced business is based upon the average annual net earnings of the business for the two taxable years immediately preceding the taxable year in which it was displaced.* 1998 Annual Net Earnings: $16,500 1999 Annual Net Earnings: $18,500 2000 Year Displaced Average: $16,500 + $18,500 = $35,000 / 2 = $17,500 $17,500 Fixed Payment ($20,000 maximum payment by law) *Regulations allow for alternate 2 year period deemed more representative of earnings if hardship arises. REFERRALS TO SUITABLE REPLACEMENT LOCATIONS · Current and continuing information on available replacement locations · Referrals to Real Estate Agents/Brokers · Assistance with Zoning concerns and Land Use restrictions · Self-help PAYMENT FOR REASONABLE COSTS OF RE-ESTABLISHING THE BUSINESS, if eli_oible · Limited to non-profit organizations and "small businesses" (not more than 500 employees working on site being acquired) · May not exceed $10,000 · May be available in addition to moving expense payment · To cover repairs or improvements to suitable replacement property required in order to conduct business · May cover signage expenses and required utility connections, licenses, fees and permits PAYMENT FOR LOSS OF BUSINESS GOODWILL, if eligible · Must demonst'rate unavoidable and substantial loss of business patrons Example: Businesses at favorable location for several years, public/patrons familiar with location, location has large volume vehicle and pedestrian traffic but due to displacement, must relocate to more remote area. · Payment cannot be duplicated by amounts due in condemnation proceedings PAYMENT FOR SEARCHING FOR A REpLAcEMENT LOCATION, if eli.qible · May not exceed $1,000. May cover: - transportation expenses - meals and lodging away from home - time spent searching (based on a reasonable salary of the displaced person or his/her representative) - reasonable fees paid to Real Estate Agents or Brokers to find a replacement site CLAIMS/INFORMATION ASSISTANCE · Brochure to be distributed/interviews/meetings · Preparing claim/documentation for a relocation payment · Information on federal, state and local programs available to help re-establish a business (e.g., Small Business Administration programs) · Grievance/Appeal procedure BAKERSFIELD CITY MANAGER'S OFFICE MEMORANDUM September 15, 2000 TO: Ad Hoc Committee - City Center Project Honorable and City Mayor Counci~embe~ Bakersfield Redevelopment/ FROM: Alan Tandy, City Manager SUBJECT: City Center Update The following is an update of the status of the City .Center project as of September 15, 2000. 1) Baseball team lease The Bakersfield City Manager was invited to appear at an owners' meeting of the California Baseball League. The purpose was to outline the City Center proposal and to respond to questions. The proposal was positively received. Both the Commissioner and various team owners expressed optimism about getting a lease in place. That, however, is not yet done. 2) Leases The City Center developers report, generally, that their lease negotiations are going well with the theatre, housing, primary sports cafe/restaurant and with the basketball/volleyball facility. 3) Ice Rink The ice rink part of the sports facility is, to date, the biggest problem. While contributions exist in the form of offers from the community and City to hep underwrite the cost, getting adequate financial backing to secure the lease has not yet been achieved. Several areas remain open to be explored, however. Ad Hoc Committee - City Center Project Honorable Mayor and City Council Bakersfield Redevelopment Agency September 15, 2000 Page 2 4) Property owner meetin_as The-City and/or developer have had .meetings with six of the property owners who have property on the stadium site. While all discussions are conditional, depending upon whether there is a project, or not, they have gone amicably, and the City has learned of their key interests. Concepts of "win win" solutions can, at least, be explored. 5) Soccer compatibility with baseball solved Community members have asked to make the multi-purposes stadium compatible with soccer, as well as baseball. Due to differing field dimensions, that is a problem. However, it is a problem that we have been fortunate enough to find a solution to. EAB Park, on Long Island, has fences at two depths At 320', they have a six foot fence. At a greater depth, they have a higher fence. The six foot fence is easily detached. The grass between the fences is maintained. When the shorter fence is down, it becomes a soccer field. When the shorter fence is up, from the grandstands, it looks like one fence depth, rather than two. An asymmetrical design also helps. There is more seating along the third base line (and home team) than is along the first base line. That results in more seating-being along the side of the soccer field, rather than being behind the goal. We would propose using these two elements, so soccer is a viable use in the new stadium. -6) Stadium desiqn From the stadium tours and research, it appears the following design elements are desirable: · 5,000 fixed seats · Seating for 1,500 on grassy berms above the foul lines · 12 - 16 suites (budget sensitive) · Concourse / concessions visible to the field · Field level (cost sensitive) Ad Hoc Committee - City Center Project Honorable Mayor and City Council Bakersfield Redevelopment Agency September 15, 2000 Page 3 · Asymmetrical design - in addition to being good-for soccer, the sun lin the eyes problem and shading-is improved for more seats, and there are more fans behind the home team. · Durable - easyto maintain materials - like Centennial Garden, butwith decoration and features to make it attractive. · Major league look, but with all seating being close in. · Amenities: Playground Beer Garden Batting Cages Video Game Area Pool (?) 7) Guaranteed maximum price (GMP) Assuming that the project goes forward and, at the end of the six months a development agreement is signed, we can only issue .bonds if we have, in hand, a guaranteed maximum price (GMP) from the contractor on the sta~lium. This is the same process used on Centennial Garden. To get a GMP, we need about $95,000 worth of architectural work to be done. We do not want to propose spending that money, until we have near certainty of a baseball franchise lease or a naming rights deal. Both of these continue to be worked on. AT:rs BAKERSFIELD CITY MANAGER'S OFFICE MEMORANDUM ./~ September 12, 2000 TO: Department Heads FROM: Alan Tandy, City Manager ~/. ~ SUBJECT: Risk Management - Interim Agsignm{~nts Due to the departure of Risk Manager, Scott Manzer I will be reassigning the functions assigned to the Risk Manager to Assistant City Manager John Stinson effective September 12, 2000 and until a new Risk Manager can be recruited. John will be overseeing workers compensation, liability and property claims processing; disability retirements; insurance and loss control programs; modified work and safety programs. He will be working with the Assistant City Attorney Bob Sherfy in the City Attorney's office to coordinate the review of claims against the city; insurance language in City contracts, and the process used to review and approve Certificates of Insurance provided to the city. The City Attorney's office Will assist in these reviews during this interim period. S:~OHN~ISK~nterim Assignment.wpd B A K E R S F I E L D - PUBLIC WORKS DEPARTMENT MEMORANDUM I~ SF.P I 12000 TO: Alan Tandy, CiW Manager FROM: Raul Rojas, Public Works Director DATE: September 7, 2000 SUBJECT: UPDATE ON REFUSE COLLECTION IN KERN CI~ Please recall that, in Janua~ 2000, staff repoRed on special conditions needed for automation of refuse pick up in Kern CiW. After much consideration, the Kern Board has seRled on the following solution to help make the transition. 1. Substitution of special, 32 gallon refuse ca~s in lieu of the standard 96 or 64 gallon ones, in order to fit in narrow carpo~s/garages. Some residents will still use 96 or 64 gallon ca~s, if they desire. The smaller 32 gallon automated ca~s will not be available to customers outside of Kern City, since the smaller containers require specially-modified equipment to se~ice. 2. Substitution of a second trash pick up per week in lieu of a greenwaste pick up, for ~o reasons. First, the greenwaste caas will not be warranted due to the common use of rockscapes in place of lawns. Second, the special 32 gallon cars used for narrow carpoRs/garages will only hold paA of the refuse held by standard ca~s. In addition to the above special accommodations, our standard program provides e~ra assistance by rolling ca~s out for residents with documented medical needs. This impo~ant pa~ of our se~ice was well received. The hauler has ordered special containers per each household's request. The Kern CiW Association wishes to move ahead with the program. Sewice will begin the week of September 11, 2000. KB:stop SMP S:~IEMOS~IANAGER~UPD KERN CITY REFUSE COLL 090700.wpd September 7, 2000 MEMORANDUM__ ...... RECEIVED SEP I 5 2000 September 14, 2000 CITY MANAGER'S t' TO: ALAN TANDY, CITY MANAGER ~ / FROM: JACK HARDISTY, DEVELOPMENT SERVICES DII~C~' ~eB~r~nT:DevelopmeCn~mREmtT~'te~ ~sD~r~ed with the selection of Mo/g~vero Notesfine Associates but expressed concern over scheduling the charrette for the last week in October due to conflicts with other events. The consultant's contract has not been scheduled for approval by the City Council due to a lack of funds. Great Valley Center has told me that $10,000 Js still being reserved for the charrette. I have received an indication of support from the Superintendent of Schools ($2,500 - $5,000) and "The Bakersfield CalifOrnian" has contributed $2,500. Randy Rowles is arranging for more meetings with possible donOrs next week. ' I will continue to work on definition issues to be addressed in the charrette. JH:pjt m\mat9~14 MANAGER'S BAKERSFIELD Economic and Community Development Department MEMORANDUM September 14, 2000 TO: Alan Christensen, Assistant City Manager FROM: George Gonzale~mmunity Development Coordinator SUBJECT: RCPI: Friese Inn RIt~Dabilitation Project Progress Update The rehabilitation of Restoration Community Project Inc. (RCPI) Freise Inn is nearing completion. Lead-based paint has been mitigated, the plumbing and electrical systems have been replaced, the fire suppression systems are installed and the work stands at 95% of completion. RCPI Board Chairman, Gil Anthony, expects to receive Certificate of Occupancy by Friday, September 15, 2000. RCPI's landscape committee is working towards completing design and installation of landscaping prior to the grand opening. October 20, 2000 has been set as the date of the grand opening and ribbon cutting ceremony. RCPI is a nonprofit organization seeking to provide for senior housing needs, community education, youth and adult programs to meet the holistic needs of their community. RCPI received $190,000 in HOME funds from the City of Bakersfield to purchase and rehabilitate the property at 721-725 8t" Street, formerly known as the Freise Inn. RCPI will establish Exodus House, a transitional housing project, at the site. Exodus House will serve homeless women recovering from drugs and alcohol, and women who are referred from the penal system. The facility will be able to accommodate up to 20 women and 10 children. The program will provide supportive services, which include counseling sessions, the 12-step recovery program, and social activities for the clients. Funding Source Amount City of Bakersfield $190,000 County of Kern $240,000 Private Donations $198,000 Total: $628,000 Private donations include some flooring, furniture, decor, and construction management services. HUD awarded SHP (Supportive Housing Program) funding to RCPI in 1999. RCPI began drawing SHP funds, which will pay for day to day operations of the facility over a three year period, in July of 2000. S:kDEBBIE'SURCPI nearing completion update. WPD September 13, 2000 BAKERSFIELD CITY MANAGER'S OFFICE MEMORANDUM September 15, 2000 TO: Councilmember Irma Carson, Ward 1 FROM: Alan Tandy, City Manager ~ (~ SUBJECT: $1.6 Million in Road Money This legislation is awaiting the Governor's signature. It is not controversial, and approval is highly likely. Based upon probability of signing, the staff has thrown out the recommendation of $1.0 million for repairs, a couple of hundred thousand for a traffic signal, and $450,000+ for medians. It is not yet in committee or formally before the Council, because of the status of not yet being signed. Please call if you have other questions. AT:rs DATE: September 8, 2000 TO: Stan Ford, Director of Recreation and Parks FROM: ~G~gCronk, Operations Director SUBJECT: . Council Referral, WF0018440 / 001, Skate Park Survey In response to Councilmember DeMond's request, a survey of Beach Park skate park usage was initiated beginning May 8, 2000. Monitoring concluded August 25, 2000. Data was compiled for number of skaters utilizing the facility and spectators in attendance. As expected, as summer daytime temperatures rose, skate park usage and attendance was minimal. We were advised of larger c~Owds appearing once the sun started to set and temperature was more conducive to this activity. Not to minimize recreatiOnal value of this facility, however, attendance appeared to stabilize once "newness" wore off. Attached are copies Of collected data. Please advise should you require additional information. Cc: Jane Gardner Allen Abe s:\\Ops 2000-01\Council Referral~Skate Park Survey BEACH PARK SKATE' PARK SURVEY WEEK OF May 8, 2000 - May 14, 2000 #1 TIME MONDAY I TUESDAY ' I' WEDNESDAYI THURSDAYI FRIDAY I SATURDAY I SUNDAYI 'l' I I 'l I · I I Skaters Spectators Skaters Spectators Skaters Spectators Skaters Spectators Skaters Spectators Skaters Spectators Skaters Spectators ~:o°:.~ ~ ol ~ o! ~ ~I ~ ~I ~ ol ~~I~, WEATHER CONDITIONS: Warm - Expected 70-85% COMMENTS: s:\opsg9-2000~skateprksurvey BEACH PARK SKATE* PARK SURVEY WEEK OF May 15, 2000 - May 21, 2l~00 #3 I I I I I I I Skaters Spectators Skaters Spectators Skaters Spectators Skaters Spectators Skaters Spectators Skaters Spectators Skaters Spectators WEATHER CONDITIONS: Co°l - Monday - Wednesday COMMENTS: Hot - Thurs - Friday s:~ops99-2000~skateprksurvey BEACH PARK SKATE PARK · SURVEY WEEK.OF May 22 - May 29, 2000 #3 TIME MONDAY I TUESDAY I WEDNESDAYI THURSDAYI FRIDAY I SATURDAY I SUNDAYI I I I I I I I Skaters Spectators Skaters Spectators Skaters Spectators Skaters Spectators Skaters Spectators Skaters Spectators Skaters Spectators BEFORE 01 1 01 4 .oo. o ol ~ ~1 ~ ol , ~1 -i ~:oo.~ I I I I I I I ~:oo~ I I ! I I I I ,:oo~ i I I I I i i ~:oo~ I I I I I I I ,o,~1 i I Ii I I Iii i WEATHER CONDITIONS: Warm - Expected 70-85% COMMENTS: BEACH PARK SKATE PARK SURVEY WEEK OF May 29, 2000 - June'4, 2000 #4 TIME MONDAY I TUESDAY I wEDNEsDAY I THURSDAY I FRIDAY I SATURDAY I SUNDAY I I I I I I I' l Skaters Spectators Skaters Spectators SkatersSpectators Skaters Spectators SkatersSpectators SkatersSpectators Skaters Spectators , .,%°o".~ I I I I · I I I ~:oo.~ I I I I I' I I ~:oo~I' I I I I I '1 ~:oo~I I I I I I I ,.oo,,~ ~,o~e~ ~ I ~0OI ~ ~1 ~ OI I I I ~:oo~I I I I I I I ~:oo.~ I I I I I I I · o,~. I DJ ol ~ol ol ~1 ~1 ~l ol o] ol ol ol ol ol WEATHER CONDITIONS: cOMMENTS: s:Xops99-2000%skateprksurvey BEACH PARK SKATE PARK · SURVEY WEEK OF June 5, 2000 - June 11, 2000 #5 TIME MONDAY I. TUESDAY I WEDNESDAYI THURSDAYI FRIDAY I SATURDAY I SUNDAY I I i I I I I Skaters Spectators Skaters ~Spectators Skaters Spectators Skaters Spectators Skaters Spectators Skaters Spectators Skaters Spectators 4:00 PM 13 WEATHER CONDITIONS: COMMENTS: s:~opsgg-2000~skateprksurvey BEACH PARK SKATE' PARK SURVEY WEEK OF June 12, 2000 - June 18, 2000 #6 TIME MONDAY I TUESDAY I WEDNESDAYI THURSDAY '1 FRIDAY I SATURDAY I' SUNDAY I Skaters Spectators I Skaters Spectators I Skaters Spectat0rs I Skaters Spectators I Skaters Spectators I Skaters Spectators I Skaters SpectatorsI ~%",~ ~ o! ~ ol ~ ol ',I ! ! 'l ~:oo~ !! I~ I ! I I ,..oo,~ ~ ol ~ ~I o oa ~ ~I ~ ol I I TOTAL 11J ~1 ~1 ~1 ~l ~1 ~1 ~1 ~1 ol ol ol ol ol WEATHER CONDITIONS: Hot COMMENTS: s:~ops99-2000~skateprksurvey BEACH PARK SKATE' PARK SURVEY WEEK OF June 19, 2000 - June 25, 2000 #7 TIME, MONDAY I TUESDAY I 'WEDNESDAYI THURSDAYI FRIDAY I SATURDAY! SUNDAY I WEATHER CONDITIONS: Hot COMMENTS: s N)ps99-2000~skateprksurvey BEACH PARK SKATE PARK · sURVEY WEEK OF June 26, 20°0- July 2, 2000 #8 I I I I I I i BEFORE NOON 0 01 4 01 6 11 ',7 01 14 11 11 '31 9 '31 ~:oo., ~ oI I I I I I I WEATHER CONDITIONS: Hot COMMENTS: s:~ops99-2000~skateprksu rvey BEACH PARK SKATE PARK SURVEY WEEK OF: July 3, 2000 - July 9, 2000 I ~oo~ I ~:oo.~ ~ o! ~:oo.~ I ,:oo.~ I ~:oo.~ I ~:oo.~ I WEATHER CONDITIONS: COMMENTS: s:~s99-2000~skateprksurvey BEACH PARK SKATE PARK SURVEY W~EK OF July 10, 2~- July 16, 2~ # 10 BEFORE NOON 5 II 3 01 9 II 10 II 7 II 7 71 9l , 31 WEATHER CONDITIONS: COMMENTS: BEACH PARKsuRvEySKATE PARK ~' '*' WEEK OF: July 24, 2000 - July 30, 2000 #12 ,, TIME~ MONDAY I' TUESDAY I WEDNESDAYI THURSDAY'I FRIDAY I SATURDAY I SUNDAYI I I I I I I I ~:oo~ I I I I I I I ~:oo~ I I I I I I 1 ,,~:oo~I I I I I I I ~,~:oo~I I I I I I I WEATHER CONDITIONS: COMMENTS: si~Ops99.2000~skateprksuweY~ · . BEACH PARK SKATE PARK SURVEY WEEK OF: J_uuly 31, 2000 -August 6, 2000 #13 WEATHER CONDITIONS: Hot, Hotter COMMENTS: s:~ops99.21~XAskateprksurvey " BEACH PARK SKATE PARK SURVEY WEEK OF: A~ugust 7, 2000 - August 13, 2000 #14 TIME MONDAY"I TUESDAY m WEDNESDAY I THURSDAY""I FRIDAY ! SATURDAYm SUNDAY m BEFORE m m m m m m -- m m m , m m . ~ l~m ~'om m m m m m m m oN ?m m m ~:oo~m m m m m m m , m m m m m m I ~m ,m ~r ~m WEATHER CONDITIONS: Hot COMMENTS: s:k0~99-2000~kateprksuwey ' BEACH pARK SKATE PARK SURVEY WEEK OF: August 14, 2000 - August 20~ 2000 #15 TIME MONDAY I TUESDAY I WEDNESDAYI THURSDAYI FRIDAY I SATURDAYI SUNDAYI BEFORE 31 12 5 4 1 71 0 ~:oo~I I I I I I I ~oo.~ ~o~I ~ ~I ~o~I ~ ~I ~ ~I ~~I ~ ~oI ~:oo~I I I I I I I ~:oo~I I I I I I I WEATHER CONDITIONS: HOT COMMENTS: BEACH PARK SKATE PARK ' SURVEY WEEK OF: August 21, 2000 - August 27, 2000 #16 TIME MONDAY I TUESDAY I WEDNESDAYI THURSDAYI FRIDAY I SATURDAYI SUNDAYI Skaters Spectators I Skaters Spectators I Skaters Spectators I,,Skaters Spectators I Skaters Spectators I Skaters Spectators I Skaters SpectatorsI "' ' I i i i NOON 12 3 5 I 6 1 3'0 5 12 4 5 2 2 ~:oo~ ! I I I I ! l ~:oo~,~ I I I I I I '1 ~:oo~ I I I I I I I ,:oo~ ~ ,I ~ ,I ~,I ~ ~I~ ~I~ ~l I ~:oo~ I I II I I I ~:oo~ I I I I I I I · o,~, ~1 ~I ~ol ~I ~ol ~I ~1 ~ol ~1 ~I ~1 ~I ~1 ,I WEATHER CONDITIONS: COMMENTS: s:~ps99-2000~skateprksurvey ~ City of Bakersfield *REPRINT* ? WORK REQUEST PAGE 1 REQ/JOB: WF0018440 / 001 PROJECT: DATE PRINTED: 9~08~00 REQUEST DATE: 4/26/00 CREW: TIME PRINTED: 10:02:06 SCHEDULE DATES LOCATION: ~'1'~1~'1': ~26~ LOCATION ID: ZIP CODE: COMPLETION: 8/30/0 GEN. LOC: FACILITY NODES FROM: FACILITY ID: TO: REF NBR: REQ DEPT: CITY COUNCIL REFERRAL PRIORITY: HIGH REQUESTOR: COUNCILMEMBER DEMOND ORIGIN: CITY COUNCIL REFERRAL · -USER ID: DSULLIVAN WORK TYPE: REFERRAL DESCRIPTION: SKATEBOARD PARK USAGE REQUEST COMMENTS ***REFERRAL TO RECREATION AND PARKS*** DEMOND REQUESTS THAT·A SURVEY BE DONE ON THE USAGE OF THE SKATEBOARD PARK NOW ANDAFTER SCHOOL IS OUT FOR THE SUMMER. REPORT BACK TO COUNCIL. Job Order Description: SKATEBOARD PARK USAGE Category: RECREATION & PARKS Task: RESPONSE TO REFERRAL Assigned Department: ·RECREATION & PARKS INSTRUCTIONS 5-2-uU., .... A survey form was_ prepared to, document u.s~age o.~ Be.ach, Par.k. Skate Par~k. A~_e.a emp,lgy.ees Will. ~enu~er lnzo.rmaulon, eve.r, yGay~ ~ ?ac.a wll~. De.. com~p~£e9 every uwo weeks, we w~g De~n cog-ecu~n9 in=ormauion t~e first week of May anG shall con- tinue through_ the mo,nth of June...,..pa,h 5-~2,4-00.:...Th.e, tracKi.ng on u.s,age na_s begun anG wig.l c.oncinue,~n,rough nne m_onnn of uune 2000. Th,e stanisnics wig- De reported .a.t,,the,end of Ju_ne.pan 6-13-99 .... Survey ongoing, wig± a~vise results ' when totals are computed, and the end-of June ....... ah ~-29-00 ..... Re_q~. est received for survey to con- tin~ue t.hroug,h ~he summer months .... will. update as i~=orma=ion .Decome.s avai.lab,le...~.~pa.h 7/.18/.00 - Dana conninue ~o De collected. JHG 7/.27/.00 - DATA CONTINUE TO BE COLLECTED. JHG 8/29/00 - Date collection is complete, report is b~gi co_mpiled. JHG 9_/.8/O.0. Repor,t o_f ska.tepark_ usage submitted to. tiny ~anager Dy uirecnor of Recreation and ParKs. JHG ~TART DATE / / COMPLETION DATE / / BAKERSFIELD FIRE' DEPARTMENT M E M O R A N D U. M SEP Date: September 13, 2000 CITY MANAGER'S O?F~C2 To: Alan Tandy, City Manager From: Ron FraZe Subject: Council Referral WF0018594 Refinery Fire Referral from August 30, 2000, Council Meeting Councilmember Couch's request Councilmember Couch received a letter from Mr. Don Dean' regarding a refinery flame on the evening of August 23, 2000. The flare at Equilon Refinery, which was reported to burn with a large and smokey flame for'-' approximately 30 minute on the evening of August 23 could only happen due to some upset in the equipment or operations at the refinery. The smokey flame indicates they were not getting - complete combustion.' This could be due to aromatics in the slxeam or a high percentage of heavy-. . . .... end product. . Environmental Services Director Ralph Huey was able to get an explanation from Ken C0mey of Equilon who stated that on that evening he believed the refinery had a problem with one of their compressors and at the same time their boiler was down which would not give them any steam for the flare. Although there is no way of Verifying this at this time, elimination of the steam'injection into the flare gases would make the heavy-end product bum smokey. At the same time, a compressor upset could cause a much higher volume of product to be exhausted through the flare. With a higher volume, it is very likely that more of the volume would be heavy-end products that had been vaporized instead of gasses. Ralph Huey has talked with Mr. Dean and gave him a very condensed version of this report and will follow up with the air district to see if they have any record of the incident or are interested in pursuing this further. The Equilon Refinery is in the County. RF/kec' · p:~mcmos~Fraze~Equilon Refinery referral