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Home My WebLink About08/15/1995 B A K E R S F I E L D Patricia J. DeMond, Chair Irma Carson Kevin McDermott Staff: Dolores Teubner AGENDA BUDGET AND FINANCE COMMITTEE Tuesday, August 15, 1995 12:15 p.m. City Manager's Conference Room Second Floor - City Hall, Suite 201 1501 Truxtun Avenue Bakersfield, CA 1. ROLL CALL 2. APPROVAL OF JULY 10, 1995 MINUTES 3. PRESENTATIONS 4. PUBLIC STATEMENTS 5. DEFERRED BUSINESS 6. NEW BUSINESS A. REPROGRAMMING OF CDBG FUNDS - Wager 7. DISCUSSION A. REDEVELOPMENT PROJECT AREA FOR SOUTHEAST BAKERSFIELD 8. ADJOURNMENT DBT:jp FILE COPY NOTICE OF SPECIAL MEETING OF THE BUDGET AND FINANCE COMMITTEE OF THE COUNCIL OF THE CITY OF BAKERSFIELD NOTICE IS HEREBY GIVEN that the Budget and Finance Committee of the City Council will hold a Special Meeting for the purpose of a Committee Meetinq on Tuesday, August 15, 1995, at 12:15 p.m., in the City Manager's Conference Room on the second floor of City Hall, Suite 201, 1501 Truxtun Avenue, Bakersfield, California, to consider: 1. ROLL CALL 2. APPROVAL OF JULY 10, 1995 MINUTES 3. PRESENTATIONS 4. PUBLIC STATEMENTS 5. DEFERRED BUSINESS 6. NEW BUSINESS A. REPROGRAMMING OF CDBG FUNDS - Wager 7. D~SCUSSlON A. REDEVELOPMENT PROJECT AREA FOR SOUTHEAST BAKERSFIELD 8. ADJOURNMENT ~ ty Manager DBT:jp ~ FILE COPY B A K' E R S F I E L D A~l~d~ Tandy, City Manager Patdcia J. DeMond, Chair ,~aff: Dolores Teubner Irma Carson Kevin McDermott AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE Monday, July 10, 1995 12:15 p.m. City Manager's Conference Room 1. ROLL CALL Gall to Order at 12:15 p.m. Present: Patricia J. DeMond, Chair; Councilmember Irma Carson; Councilmember Kevin McDermott 2. APPROVAL OF JUNE 2, 1995 MINUTES Approved as submitted. 3. PRESENTATIONS None 4. PUBLIC STATEMENTS None 5. DEFERRED BUSINESS A. ASSESSMENT DISTRICT DISCLOSURE NOTICE Kevin McDermott began by expressing concerns about the BAR's (Bakersfield Association of Realtors) proposal being too vague with regard to disclosure of the AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE Monday, July 10, 1995 Page -2- amount of the assessment. Discussion ensued regarding how specific the disclosure needs to be and whether o~ not it is appropriate for disclosure to take place during escrow or prior to opening of escrow as the City's ordinance requires. Irma Carson indicated that by having disclosure during escrow rather than prior to opening escrow, that the buyer is not provided with all of the information needed to make an offer on a home. Pat had concerns about the BAR's language which allows the seller to say they don't know if there's a lien on the property. She felt that the information was available to the seller and, therefore, the seller should be required to definitively say whether or not there's a lien and what the amount of the assessment is. She felt that if disclosure did not come soon enough and was not definitive, an unsophisticated buyer may feel too intimidated to stop the escrow process..Alan Tandy stated that with the increasing use by developers of assessment districts for basic infrastructure, the City is under increased pressure to create a disclosure process for buyers affected by these assessments. In addition, clarification was provided with regard to how the different types of home sales would be affected by the City's ordinance versus the BAR's proposal on disclosure. The B.AR felt that new home sales should be covered by strict disclosure, but resales shouldn't because it is often too difficult to determine what the assessments are and if liens are present on the property. Pat DeMond felt that the tax bill on the property would provide this necessary information with the exception of homes sold prior to receipt of the first tax bill. She was concerned about how disclosure would work for these cases. Alan Tandy stated that this information was available through the Finance Department. Kevin McDermott stated that he was willing to amend the City's ordinance to require disclosure prior to signing the sales contract for new construction only and resales disclosure could take place as part of the transfer disclosure document. The BIA objected to this proposal. Kevin then stated that staff could meet with the BIA to work out their concerns with this proposal prior to this amendment to the current ordinance going to the August 9, 1995 Council meeting. Alan Tandy assured the Committee that staff would meet with the BIA and BAR to resolve any concerns on the ordinance amendment pdor to the Council meeting. Pat DeMond requested that the final amended ordinance be acceptable to all parties concerned prior to its presentation to the full Council. AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE Monday, July 10, 1995 Page -3- 6. NEW BUSINESS A. COUNCIL AND EMPLOYEE TRAVEL Gall Waiters gave a brief summary of the rules and regulations which govern Council and Employee Travel. Gall distributed the budget instructions which guide departments in budgeting for reimbursable expenses. She also described the guidelines used by the Department Heads to evaluate their employees' travel requests which include whether or not attendance is valuable to the City, if the travel is. needed to keep current in their field, or if they serve on the governing board for a professional organization. Once the requests are submitted as part of the proposed budget, the City Manager's office reviews the requests to determine whether or not they are reasonable, evaluate the impact on the overall department budget and the value of the travel to the organization. Gall distributed two Administrative Policies governing granting of business leave and mileage reimbursement. Gall added that all travel is itemized in the departmental budget request, both in and out-of-state travel. Alan indicated that review of the actual travel expenses is monitored and audited very carefully by the Finance Department. Irma asked what the mileage reimbursable rate is now, and Gall answered that it is currently $0.30. Irma asked about how the Council agrees on the amount of travel for each Councilmember. Gall responded that Council travel is governed by the same rules and regulations as set out by a Budget and Finance Committee Policy established in May of 1984. B. CONTRIBUTIONS TO OUTSIDE AGENCIES Irma wanted to know whether or not the City Council had a policy on distributing money to outside agencies to support their operations. Alan Tandy indicated that the City Council may use a particular philosophy to guide decisions on contributions; however, no written policy exists. The unwritten philosophy has been to make contributions for capital costs only, rather than operating costs. Kevin McDermott confirmed this point and Pat Demond indicated that a written policy might constrain the flexibility of the Council in making exceptions and responding to special cases. Irma was concerned that non-profit organizations might not be aware of this and, therefore, might not know that their requests will be considered. Pat DeMond stated that all groups have access to the Council to make requests and that many groups have had requests considered over the years. AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE Monday, July 10, 1995. Page -4- C. CRITERIA FOR ESTABLISHMENT OF PUBLIC swIMMING POOLS Lee distributed a memo regarding the history of development of public swimming pools. He indicated that no formal policy exists other than the recommended guidelines for swimming pool location included in the General Plan. Irma asked what is the process if an area of the City wanted a pool. Lee indicated that they could submit a request which staff would evaluate and make a recommendation to the City Council. Pat asked if new pools would have to be financed through an assessment district. Alan Tandy stated that it has been over 30 years since the City built a public swimming pool,since the pool at Silvercreek was donated by the developer. Lee Anderson stated that an assessment district would probably be required to finance the capital costs and then a maintenance distdct used to pay for maintenance costs. Kevin McDermott added that any new pools should probably be built in partnership with a school in order to share in the costs and the use. 7. ADJOURNMENT The meeting was adjourned at 2:00 p.m. cc: Honorable Mayor and City Council ~ HANDOUT - BUDGET AND FIII~ICE COHH'ITTEE J~ETING OF AUGUST 15, 1995. BAKERSFIELD Economic and Community Development Department MEMORANDUM August 11, 1995 TO: Jake Wager, Economic Development Director FROM: George Gonzale~"~'mmunity Development Coordinator SUBJECT: Proposed CIP Pr~,~cts for Amendment #2 to FY 1995-96 CDBG Annual Pla~ At the June 28, 1995, City Council meeting, staff was directed to initiate an amendment to the FY 95-96 Annual Plan (CDBG Application) to identify needed capital improvement projects for $100,000 of CDBG funds. In identifying potential projects, staff reviewed the CIP projects proposed for the original CDBG application. Several of those projects were phased over a two or three year period due to limited funds available to complete these improvements. The remaining proposals included for consideration in this amendment were submitted by other City departments or were initiated by public requests. The options listed will be reviewed at the Budget and Finance Committee meeting on Tuesday, August 15, 1995. Im:GG14/CIP.MEM SUMMARY OF PROPOSALS FOR FY 1995-96 ACTION PLAN AMENDMENT NO. 2 ~ (Preliminary Proposal Review) Augus111, 1995 Page 1 Name of Proposal Purpose And Activity Description Applicanl/Lead Estimated Cost Eligible National % of % of Benefit Comments Agency Objective Beneficiaries in in County Qualification City Lake Street Area Installation of 2,315 I.f. of in fill curb City Public Works $231,366 H. Cost' Yes Yes CT 13, CT 15 0% FY95/96-$268,000 Curb and Gutter and gutler and related - Engineering $ 23,136 PWDD' L/M Benefit BG's 1-4, 6 Project (Part I) appurtenances in an area bounded $ 13.498 CDDD* 75.6% 138 $125,000 needed for curb by Highway 178 and Oregon Street $268,000 Total (100%) and gutter in-fill. Currently funded on the north, Gage Streel on the ,. in FY95-96. east, California Avenue on the south $268,000 Total Ward 2 In progress, and Union Avenue on the west to ~ FY 95-96 facilitate drainage of the area. $125,155 Panama #10 Area Construction of 5,812 I.f. of curb and City Public Works $355,354 H. Cost Yes Yes CT 32.02 0% Design and sump Curb and Gutter gutter and related appurtenances in - Engineering $ 30,000 PWDD L/M Benefit BG 1 reconstruction has been Project (Phase I) an area bounded by Panama Lane $ 16.646 CDDD 296+/-(100%) completed. on the north, Nadeau Street on the $402,000 Total 54.3% was Sewer construction Currently funded south and Lowery Street on the delermined project anticipated lo in FY95-96. west. by a door- begin Fall 1995. In progress, to-door survey Ward 7 completed on 10/12/93 'H. Cosl=Hard Cosl[. PWDD=Public Works Direct Delivery, CDDD=Communlly Development Direcl Delivery Im:DBIO/PI[OJeCTS SUMMARY OF PROPOSALS FOR FY 1995-96 ACTION PLAN AMENDMENT NO. 2 ~ (Preliminary Proposal Revlow) August 11, 1995 Page 2 Name of Proposal. Purpose And Activity Description Applicant/Lead Estimated Cost Eligible National % of % of Benetil Comments Agency Objective Beneliciaries in in County Qualification Cily Union Avenue #10 Replacement of an unknown Water Resources $640,000 H. Cosl* Yes Yes CT 21, CT 22, 0% FY95/96-$238,000 Area Water Main amount of I.f. of water main and Department $168.000 Design L/M Benefil BG 3 & 4, Cai Water may absorb the and Fire Hydrant installation of 14 new fire hydrants $808,000 70.6% CT 25 BG 5, design cost. Fire may Upgrade to bring the public improvements in' and contribute cost of all fire the Union Avenue #10 Area up to ,, $808,000 CT 26 BG 1 hydrants. Currently funded City fire protection standards. The ~ FY95-96 5,662 In FY95-96. area is bounded on the north by the $570,000 Needed (100%) Ward 1 In progress. 1994 City limits; on the east by Washington Street; on the south by Highway 58, the Southern Pacific Railroad tracks and the canal north of Belle Terrace; and on the west by the 1994 City limits. Union Avenue #10 Design and installation of 5,920 I.f. City Public Works $346,931 H. Cost Yes Yes CT 21, CT 22 0% With Union #10 area. Area Curb and of curb and gutter and related - Engineering $ 28,903 PWDD L/M Benefit BG 3 & 4, Gutter Project appurtenances in an area which is $ 16.260 CDDD 70.6% CT 25 BG 5 Ward 1 bounded on the north by the 1994 $392,000 Total and Cily limits; on the east by CT 26 BG 1 Washinglon Street; on the south by 5,662 (100%) Highway 58, the Southern Pacific Railroad tracks and the canal north of Belle Terrace, and on the west by the 1994 City limits. Terrace Way To extend the storm drainage pipe City Public Works $118,250 H. Cost Yes Yes L/M CT 26 0% Within Union #10 area. Storm Drain on Terrace Way 1,750 feet from - Engineering $ 10,750 PWDD Benefit BG 1 $134,000 needed. Extension Union Avenue to Berneta Avenue, $ 5.000 CDDD 58.3% 906 so that storm water can flow to a city $134,000 Total Ward 2 sump rather than being pumped into a canal near Bemeta Avenue. 'H. Cost=Hard Cost, PWDD=Public Works Direcl Delivery, CDDD=Community Development Direct Delivery Im:DBI0/PROJEC"rs SUMMARY OF PROPOSALS FOR FY 1995-96 ACTION PLAN AMENDMENT NO. 2 (Preliminary Proposal Review) August 11, 1995 Page 3 Name of Proposal Purpose And Activity Description Applicant/Lead Estimated Cost Eligible National % of % of Benefit Comments Agency Objective Beneficiaries in in County Qualification City Commercial Facade improvements to Cily Economic $50,000 H. Cost* Yes Yes L/M targeted 0% Increased interest in this Facade Program businesses in the form of a and Community L/M business program has been raised. maximum grant of $3,500 per Development targeted corridors project or 50% of the project cost, areas (100%) Ward 1 and which ever is less. ,. Ward 2 Bakersfield Design and construction of a 10,000 Envirotec $170,000 City Yes Direct 50% estimated 50% Original allocation Business Port to 20,000 sq. ft. building on a vacant Business Center $200,000 County benefil estimaled reduced by $30,000 by Incubator 2 acre parcel immediately south of $ 53.000 Private employment City Council 2020 South Union Avenue. Up to $453,000 Total services for June 28, 1995. (3.3 Zoning Other 15 "start up" businesses would be L/M people Facilities) located in the "incubator." The new $30,000 is needed living in the Ward 1 A CUP would not businesses will receive Iow cost Incentive be required, rental space, shared office services Area Fac~hty is in the and on-going business counseling or direct City. until they become established benefit to enough to relocate to a permanent Iow income Currently funded site. Other "start up" businesses will enterprises in FY95-96. then lake the places of the In progress. "graduates" in the incubator. Demolition of the Demolition of a vacant, dilapidated, Property owner $210,100 H. Cost Yes Yes CT 13 0% URM building. Brown Building at three story, unreinforced masonry $ 10.000 CDDD L/M Benefit BG 1 630 Kentucky (URM) building al 630 Kentucky $220,100 Total 72.3% 908 Ward 2 Streel. Street. 100% C-2 Zoning. A CUP would not be required. 'H. Cosl=Hard Cosl. PWDD=Public Works Direct Delivery, CDDD=Communily Development Direct Delivery SUMMARY OF PROPOSALS FOR FY 1995-96 ACTION PLAN AMENDMENT NO. 2 ~ (Preliminary Proposal Review) August 11, 1995 Page 4 Name of Proposal Purpose And Activity Description Applicant/Lead Estimated Cost Eligible Nalional % of % of Benefit Comments Agency Objective Beneficiaries in in County Qualification City Fox Theater To make the Fox Theater more Fox Theater $19,000 CDBG Yes Presumed 70% to 80% 20% to 30% Architectural costs, Handicapped handicap accessible by installing a Foundation $ 7.000 Private I._/M Cannot confirm Cannot demolition work, painting, Improvements handicapped restroom and drinking $26,000 Total confirm plumbing and electrical fountain off the lobby area, a construction costs to be handicapped restroom for near the donated. stage area and the modifications of two entrances that will make the Ward 2 back stage area accessible to the handicapped. 'H. Cosl=Hard Cost, PWDD=Public Works Direct Delivery, CDDD=Community I~lopmenl Direct Delivery Im:OBIO/PR. OJEC'I'S