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HomeMy WebLinkAbout06/02/1995 B A K E R S F I E L D Patricia J. DeMond, Chair Irma Carson Kevin McDermott Staff: Gail E. Waiters AGENDA BUDGET AND FINANCE COMMITTEE Friday, June 2, 1995 12:15 p.m. City Manager's Conference Room Second Floor - City Hall, Suite 201 1501 Truxtun Avenue Bakersfield, CA 1. ROLL CALL 2. APPROVAL OF APRIL 24, 1995 MINUTES 3. PRESENTATIONS 4. PUBLIC STATEMENTS 5. DEFERRED BUSINESS A. ASSESSMENT DISTRICT DISCLOSURE NOTICE - Skousen B. SENIOR CENTER LEASE AGREEMENT - Teubner 6. NEW BUSINESS 7. ADJOURNMENT GEW:jp F LE COPY NOTICE OF SPECIAL MEETING OF THE BUDGET AND FINANCE COMMITTEE OF THE COUNCIL OF THE CITY OF BAKERSFIELD NOTICE IS HEREBY GIVEN that the Budget and Finance Committee of the City Council will hold a Special Meeting for the purpose of a Committee Meeting on Friday, June 2, 1995, at 12:15. p.m., in the City Manager's Conference Room on the second floor of City Hall, Suite 201, 1501 Truxtun Avenue, Bakersfield, California, to consider: 1. ROLL CALL 2. APPROVAL OF APRIL 24, 1995 MINUTES 3. PRESENTATIONS 4. PUBLIC STATEMENTS 5. DEFERRED BUSINESS A. ASSESSMENT DISTRICT DISCLOSURE NOTICE - Skousen B. SENIOR CENTER LEASE AGREEMENT - Teubner 6. NEW BUSINESS 7. ADJOURNMENT John W. Stinson, Assistant City Manager JWS:jp BAKERSFIELD ASSOCIATION OF REALTORS®, Inc. 4800 STOCKDALE HWY., STE. 100 The Voice for Rea I Estate" in Bakersfield P.o. BOX 9338 REALTOR® BAKERSFIELD, CA 93389-9338 TELEPHONE (805) 635-2300 FAX (805) 635-2317 May 17, 1995 ~. ?~,~ ' . The Honorable Bob Price, Mayor City of Bakersfield (...:~: ,c \.,.,..-- 1501 Truxtun Avenue \~\ ~'~'07~$ Bakersfield, CA 93301 Dear Mayor: The Bakersfield Association of REALTORS® supports full disclosure to home buyers of the e~stence and cost of special assessment district liens. We expressed our support for the use of deed re~tions for disclosure in a letter to the Budget and Finance Committee of the City of Bakersfield, based j~n'/discussion at a committee meeting we attended. However, the ordinance adopted goes beyond our understanding of what was discussed. It is our concern that the current ordinance, as well as the plan for implementation, will cause confusion on the part of both home sellers and buyers and place them in unnecessary jeopardy for legal disputes. Some specific concerns are: 1. The proposal by the City Attorney to make the "Notice of Disclosure of Special Assessment District Lien and Deed Restriction" an addendum to the sales contract. We need time to consult with legal counsel on how this would impact other aspects of the contract. 2. Would the deed restrictions cause a problem in transferring title in future years? Would future home buyers and sellers be subject to inconvenient and expensive delays in the transfer of property? 3. The incorrect presumption in the ordinance that all transfers of title are done through escrow. 4. We are not convinced that the Finance Department, though willing to provide the service, can immediately provide information on the liens. Would the service be slowed if illness or vacations meant a reduced staff, especially given that demand for information is certain to increase? 5. The form for disclosure is even now evolving. When completed we will need a reasonable length of time to provide appropriate information to the industry. Because the above concerns need to be addressed, we respectfully request that the Council amend the ordinance to extend the effective date at least ninety days and refer it back to the Budget and Finance Committee. We look forward to bringing representatives from the housing industry to work with the committee. Thank you for your consideration of our request. Sino, erely, ~ : ............... . Glenda Anson President ..~,. ~,: ~ . ,,- ? BUILDINGoFINDUSTRYKERN COUNTyASSOCIATION BIR 6901 McDIVITT DRIVE, SUITE C BAKERSFIELD, CA 93313 - 2047 -:- 805/832-3577 FAX 805/832-0258 May 17, 1995 Ms. Patricia J. DeMond Bakersfield City Council 1501 Truxtun Avenue Bakersfield, CA 93301 RE: Special assesSment district disclosure ordinance and document Dear Councilperson DeMond: It has come to the attention of the Building Industry Association of Kern County that some problems have arisen with the implemen- tation of the "Notice of Special Assessment District Lien and Deed Restriction" with its accompanying ordinance requirements. The BIA supports full disclosures of any special assessments that become the responsibility of the new homeowner. We also support the use of an effective means in which to accomplish this necessary disclosure. On Monday, May 15, 1995, REALTORS, builders and title company re- presentatives met with City Attorney Judy Skousen and Assistant City Attorney Bob Sherfy, to discuss some "real world" problems that had surfaced in regards to the implementation and processing of this disclosure in the mechanics of a real estate transaction. During that meeting, the city attorney did agree that some word- inG changes and additions may be appropriate for the disclosure document. Based on the meeting earlier this week, the BIA of Kern County respectfully requests that the City Council, through the Budget and Finance Committee, meet with the representatives of the Association of REALTORS and the BIA to revisit this ordinance and disclosure document. The purpose of this meeting would be to make sure that this process is meeting the expectations of the City Council as well as being successfully implemented by real estate industry professionals. Ultimately, we wish to insure that the ordinance serves the best interest of the home buyer. Thank you for your consideration of this request. Barbara Don Carlos Executive Vice President cc: Alan Tandy, City Manager ! L .~.,."'ITY, MAt,iAGER'~ "? ..... B A K E R $ F I E L D · . Irma Carson Kevin McDermott AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE Monday, April 24, 1995 12:15 p.m. City Manager's Conference Room 1. ROLL CALL Call to Order 12:35 p.m. Present: Patricia J. DeMond, Chair; Councilmember Irma Carson; and Councilmember Kevin McDermott 2. APPROVAL OF APRIL 10, 1995 MINUTES Approved as submitted. 3. PRESENTATIONS None 4. PUBLIC STATEMENTS None 5. DEFERRED BUSINESS None AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE Monday, April 24, 1995 Page -2- 6. NEW BUSINESS A. POLICE SUB-STATION FOR SOUTHEAST BAKERSFIELD This referral was requested by Councilmember Carson because of some inquiries from citizens regarding the establishment of a police sub-station within Ward 1. Staff clarified that the intent of Council's direction and staff's recommendation last year was to implement the COPPS program, insofar as placing two additional police officers and a community service crime prevention specialist in the geographical area outlined in the grant. In addition, monies were also available through the grant to rent office space for intermittent use by the additional staff. The Committee asked that staff continue to evaluate the issue of a police sub- station in the future. B. ANNUAL REVIEW OF CITY-WIDE AUDITOR SERVICES The Committee interviewed two local firms: Daniells, Phillips, Vaughan and Bock; and Brown, Armstrong, Randall and Reyes who has performed the City's audit for the past five years. Staff reviewed the purpose of having an outside auditor and indicated to the Committee that both firms were competent and capable of performing the required services. No final recommendation was made by staff. Brown, Armstrong, et. al. submitted a proposal that was the lowest of six bids originally received, two of whom were from firms outside of Bakersfield. In their presentation they commented that the Iow bid ($39,500) is a result of their already being familiar with the City (i.e. no start up costs); Bakersfield is a City that participates in the Governmental Financial Officers Association award program; and that their staff has become more efficient. Daniells, Phillips, et. al. submitted a proposal that was $14,925 above the Brown, Armstrong, et. al. bid. In their presentation they commented that their bid is a result of the expertise of staff that would be used for the project, not inexperienced staff. The Committee is recommending Brown, Armstrong, et. al. be awarded the bid and has asked staff to ensure that a full scope audit is completed in light of, among other things, the new financial management computer software the City is installing. C. VALLEY COMMUNITIES, INC. SEWER FARM Five years ago the City entered into an agreement with Valley Communities, Inc. to operate a disposal site for treated effluent from Waste Water Treatment Plant #3. That agreement authorized the City to withhold 25 percent of the quarterly payments to VCI to ensure adequate reserves were set aside for development of AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE Monday, April 24, 1995 Page -3- the farm property at the disposal site. Staff has reviewed submittals by VCI for reimbursement and determined that a portion of the storage requirement has been met, as confirmed by the State Regional Water Quality Control Board. Staff recommends that 30 percent or $144,587.07 of the impounded reserves be released to VCI. The remaining reserves will stay in the trust until VCI has completed further improvements, to be confirmed by the State Board, or complies with the terms of Exhibit "A" to Agreement 90-78 dated April 4, 1990. Further, pursuant to the agreement, since the impound account has received the required ceiling of $500,000, the 25 percent withholding from the quarterly payments will no longer occur. 7. ADJOURNMENT The meeting was adjourned at 2:25 p.m. cc: Honorable Mayor and City Council GEW:jp BAKERSFIELD POLICE MEFIORANDUM April 24, 1995 To: S.E. Brummer, Chief of Police From: 'T. Taylor, Sergeant, Special Projects Office Subject: Lakeview Community Development Block Grant Overview The Lakeview community is an economically depressed area located in southeast Bakersfield. It is a minority neighborhood comprised of single and multi-family residential housing, occasionally interspersed with small privately owned businesses. Its residents are predominately law abiding elderly or low income families relying on Social Security or public assistance for income. The area is stigmatized by violent crime, alcohol and drug abuse and on-going drug sales committed by individuals with no vested interest in the neighborhood. Fear and helplessness is endemic. Community Orienting Policing and Problem Solving (COPPS) in the Lakeview community is a cooperative effort between the City of Bakersfield, Bakersfield Police Department and area residents to permanently resolve problems and return control of the neighborhood to its residents.' Strong emphasis is placed on foot patrols and crime prevention programs to create greater one-on- one contact with community members. The program which was originally funded in October 1994, by CDBG monies, places two senior police officers and a' community service specialist in the neighborhood full-time. The satellite police office is in preliminary stages of development. In January 1995, the COPPS Unit officially occupied a portion of the Martin Luther King Jr. Center. After careful consideration it was decided that use of the facility would greatly enhance the COPPS program. The location of the center makes it accessible to the residents of the Lakeview area as well as the residents of the recent Union 10 annexation. The center is under constant use and provides a receptionist which monitors the front doors, adding a measure of security. It is believed that area residents would be more inclined to utilize the services of the police department in this type of atmosphere than they would if the satellite office were to have been placed on Lakeview Avenue. It was felt that the fear of retaliation for being seen in or around any designated police facility on Lakeview Avenue would have greatly limited its use. Best of all, our use of the King Center is free. Upon completion it will serve as a focal point for crime prevention seminars, neighborhood watch meetings and police/community interaction. Community volunteers will be recruited to answer phones, hand-out printed information and staff the office. Lakeview Community Overview April 24, 1995 FurnitUre ordered for the office has arrived and is in place. Telephone lines..with voice mail have been installed and Officers Love and Mosley have received their business cards. The telephone number for the COPPS office is 326-3972. Tony Martinez has been hired as the community service specialist and will start April 3, 1995. Once Mr. Martinez is trained he'll occupy the COPPS office full-time, Monday throug.h Friday, 8am to 5pm, with some flex days as needed. The officers are building a rapport among neighborhood residents with the specific goal of community involvement in neighborhood clean-ups, neighborhood watch groups and youth athletic and education programs. But, most importantly, they are developing a police/community bond to · open communication and establish trust; two important components to the reduction of crime. Feedback from area residents has been highly favorable as evidenced in an article published in The Bakersfield Californian November 28, 1994, and news footage broadcast on television by KERO Channel 23 November 29, 1994. Officers Love and Mosley have. recently completed the first phase of a youth basketball program, and are currently participating in a black male mentoring program at Fremont School. Officers Mosley, Love, Jackman and Jehle have concluded a three week zero- tolerance enforcement sweep of the Lakeview community and Carnation Tract which also included a task force targeting probation violators and the seizure of weapons. The continued success of the program lies in the ability of the officers, to be totally accessible, familiar with and completely committed to community residents. On March 31, 1995, Officers Love, Jehle, Jackman and Mosley surveyed seventy-eight residents of the area commonly known as the Lakeview community. This is the area bounded to the north by East California Avenue, to the west by Union Avenue, to the.east by the A.T. & S.F. rail spur and to the south by East Brundage Lane. Fifty of the respondents were black and twenty-eight were Hispanic. Names, addresses and telephone numbers of the respondents were obtained. The officers attempted to keep the survey as random as possible. The following questions were asked: 1. Do you feel that a police satellite station would beneficial to this area? Yes No 2. Did you know that a police satellite station now exists at Martin Luther King Jr. Center? Yes No 2 Lakeview Community Overview April 24, 1995 3. Is the center an appropriate place for the police satellite station? Yes No 4. If not, where d.9 you feel it should be? All seventy-eight (100%) of the respondents believed the satellite station would be a benefit. Twenty-eight (36%) knew that the police satellite station was at the Martin Luther King Jr. Center, fifty (64%) did not. Sixty-four (82%) thought the center was an appropriate place for the satellite station, fourteen (18%) thought it should be somewhere else. Thirty-six (72%) of the black respondents and all twenty-eight (100%) Hispanics surveyed felt the center was an appropriate location for the satellite station. The fourteen individuals who thought it should be somewhere else were black. Twelve wanted the satellite station on Lakeview Avenue while the other two wanted it closer to Lakeview Avenue or in the Lakeview area. This survey, while neither scientific nor validated, represents the general views of the Lakeview community. Once the satellite office is completely operational its acceptance, by those few critics within the Lakeview area, will grow. The officers involved in the COPPS Program thoroughly evaluated the condition of the property located at 720 Lakeview Avenue. It was their opinion that the condition of the property would have prevented them from occupying it in a timely manner. The foundation and. walls have suffered severe alkali damage and for the building to become inhabitable it would have cost thousands of dollars in repairs. It was never the intention of the COPPS Program to man a Lakeview satellite station on a 24-hour basis. It would take approximately five officers to do so at the cost of about sixty-seven thousand dollars per officer per year for an annual cost of three- hundred and thirty-five thousand dollars. This is the cost for only one officer for around-the-clock coverage. Conservative estimates indicate it would take no less than twenty officers and two supervisors to create a completely stand-alone satellite station. Officer safety and the public's ease of use and safety were major considerations in developing the Martin Luther King Jr. Center as our police satellite office. T. Taylor, Sergeant Special Projects Office TT/ik lakcvicw\carson.rpt 3 ~-Do~rr 4-24-95 MEMORANDUM APRIL 19, 1995 TO: GAIL WAITERS, ASSISTANT CITY MANAGER _,,, FROM: GREGORY J. KLIMKO, FINANCE DIRECTOR~~-- SUBJECT: AUDIT FIRM SELECTION The City has received six (6) audit proposals for the 1994-95 Fiscal Year Audit. The six (6) proposals have been reviewed by the Finance Department and we recommend that the firm of Brown Armstrong Randall & Reyes be selected to perform a Full Scope Audit. This firm has performed the City audit since 1989-90 and is significantly lower in their proposed bid. However, considering' that the audit firm is selected to essentially audit my department and the City Council may desire to change firms in order to obtain a different approach to the audit, the Budget and Finance Committee may want to interview at least two firms. I would recommend the firm of Daniells, Phillips, Vaughan and Bock as the second firm. Two (2) of the remaining firms are essentially out-of-town companies that due to the "local preference" preferred by the Budget and Finance Committee can be eliminated from consideration. The other two (2) local firms do not appear to have sufficient local staff expertise to provide the service the City is requiring. krc MGR.112 cc: Alan Tandy, City Manager CITY OF BAKERSFIELD AUDIT FEE SUMMARY 1989-90 TO 1993-94 In Relation To Audit Full Scope Financial Statement 1993-94 1992-93 199 !-92 1990-91 1989-90 City - Comprehensive Annual Financial Report $33,400 $30,000 $30,000 $30,000 $28,700 Redevelopment - Annual Financial Report 4,675 4,200 4,200 4,200 4,000 Southeast Bakersfield Wastewater Treat Facilities Consolidation Corporation-Annual Financial Report 1,800 1,600 1,600 1,600 1,500 Public Facilities Corporation - Annual Financial Report 1,700 1,500 1,500 1,500 1,200 Compliance Reports Single Audit 3,400 3,090 3,090 3,090 3,000 Redevelopment Agency 1,700 1,500 1,500 1,500 1,200 Wastewater Management Plan 1,700 1,500 1,500 1,500 1,000 Transportation Development Act N/A N/A N/A N/A 1,500 Subtotal 48.415 43,390 43,390 43,390 42,100 Appropriation limit 500 500 500 500 N/A Pro~'am Audit State-Local Transportation Program 500 Total $49,415 $43~890 $43~890 $43~890 $42~ 100 krc GR.7 CITY OF BAKERSFIELD 1994-95 AUDIT COST BIDS In Staff Relationship Accountinq Firm Address Full Scope To Audit · Brown, Armstrong Randall & Reyes Local $39,500 $33,500 Vavrinek, Trine, Day & Co. Out-of-town 41,599 , Gary Gilbreath Combination 52,972 42,169 Kenneth Rhodes & Co. Local 53,100 48,900 .Daniells, Phillips, Vaughan & Bock Local 54,425 50,150 Diehl, Evans & Co. Combination 59,900 48,800 1. Full Scope - Expressing an opinion on combining and individual fund and account groups. 2. In Relationship To Audit - Expressing an opinion on combined funds and account groups and an "in relation to" opinion on combining and individual fund and account groups. * Chose to bid Full Scope Audit only krc GR.20 Castle and Cooke 10000 Ming Avenue Bakersfield, CA 93311 Ms. Laura Whitaker Castle and Cooke 10000 Ming Avenue Bakersfield, CA 93311 Mr. Vernell Jackson Executive Director Bakersfield Senior Center 530 Fourth Street Bakersfield, CA 93309 Mr. Ken Merrier 10800 Tivoli Court Bakersfield, CA 93311 News Editor Editor News Director The Bakersfield Californian E1Me______xicalo KGEO - KGFM P.O. BIN 440 931 Niles Street P.O. Box 260 Bakersfield, CA 93302 Bakersfield, CA 93305 Bakersfield, CA 93302 Editor News Director News Director ~Bakersfield News Observer KWAC Spanish Radio KERI ~.O. Box 3624 5200 Standard Street 110 So. Montclair, Ste 205 .Bakersfield, CA 93385 Bakersfield, CA 93308 Bakersfield, CA 93309 News Director News Director KAFY KBAK - TV 29 230 Truxtun Avenue P.O. Box 2929 Bakersfield, CA 93301 Bakersfield, CA 93303 News Director News Director Mr. Allan Krauter KERN KERO - TV 23 Public Information Officer P.O. Box 2700 P.O. Box 2367 County of Kern Bakersfield, CA 93303 Bakersfield, CA 93303 1115 Truxtun Ave. - 5th Floor Bakersfield, CA 93301 News Director News Room KUZZ - KCWR - KUZZ TV-45 KGET - TV 17 3223 Sillect Avenue 2831 Eye Street Bakersfield, CA 93308 Bakersfield, CA 93301 Editor Senior Citizens Gazette E1 Po up_~ P.O. Box 3224 1206 California Avenue Bakersfield, CA 93385 Bakersfield, CA 93306 News Director News Director Greater Bakersfield KLLY 95 FM - KNZR Chan~er of Commerce P.O Box 80658 P.O. Box 1947 ' Bakersfield, CA 93303 Bakersfield, CA 93380 News Director Herman Lopez, Mgr. KKXX KAB - TV 39 1100 Mohawk - Suite 280 1626 - 19th Street Bakersfield, CA 93309 Bakersfield, CA 93301 Beale Library 701 Truxtun Avenue Bakersfield, CA 93301 The Bakersfield Californian The Minority Construction Ms. Barbara Don Carlos Liz Barker News Bulletin Executive Vice President P. O. Bin 440 P.O. Box 2506 Building Industry Association Bakersfield, CA 93302 Bakersfield, CA 93302 6901 McDivitt Dr., Suite C Bakersfield, CA 93313-2047 · Ir. Brian Todd ~akersfield Assoc. Realtors Mr. Charles G. Waide ~800 Stockdale Hwy. Ste 100 KCPEA 1001 - 17th Street, Suite A ~akersfeild, CA 93309 Bakersfield, CA 93301