Loading...
HomeMy WebLinkAbout05/13/1996 BAKERSFIELD Patricia J. DeMond, Chair Irma Carson Kevin McDermott Staff: Dolores Teubner AGENDA BUDGET AND FINANCE COMMITTEE Monday, May 13, 1996 12:15 p.m. City Manager's Conference Room Second Floor - City Hall, Suite 201 1501 Truxtun Avenue Bakersfield, CA 1. ROLL CALL 2. APPROVAL OF APRIL 8, 1996 MINUTES 3. PRESENTATIONS 4. PUBLIC STATEMENTS 5. DEFERRED BUSINESS A. ESTABLISHMENT OF CITY AS LEA - R. Rojas 6. NEW BUSINESS A. CDBG CONSOLIDATED PLAN -Wager 7. ADJOURNMENT DBT:jp FILE COPY BAKERSFIELD - AGENDA SuMMARy REPORT BUDGET AND FINANCE COMMITTEE Monday, April 8, 1996' 12:15 p.m. City Manager's Conference Room 1. ROLL CALL Call to Order at 12:20 p.m. Present: Councilmembers Patricia J~ DeMond, Chair; Irma Carson and Kevin McDermott - 2. APPROVAL OF THE MARCH 11, 1996 MINUTES Approved as submitted. 3. PRESENTATIONS None 4. PUBLIC STATEMENTS None 5. DEFERRED BUSINESS A. ESTABLISHMENT OF STATE AS LEA Staff provided an overview of their efforts to date on this issue. At the last Budget and Finance Committee meeting, several questions were raised which were BUDGET AND FINANCE COMMI'I-I'EE Monday, April 8, 1996 Page -2- addressed in a memo to the Committee (attached). Staff indicated that the Panorama landfill was being considered for the expedited remediation program which the County is supporting. Given that it is likely the City will qualify for this state program, staff did not feel that it was necessary to use the State as LEA as an intedm step. Staff indicated that the current options were either to continue using the County or to establish a City LEA. David Price, from the County LEA, spoke in support of the application for the expedited remediation program, but spoke against the City establishing its own LEA because of the cost of running such a program. The Committee asked the staff to further investigate costs and to develop a comprehensive list of all of the functions the City would become responsible for if it took over the LEA function. The City Attorney was asked to research what the legal ramifications would be to the City should it take over this .function. This issue will come back to the Committee at the May meeting. 6. NEW BUSINESS Item 6. E was taken out of order and placed after Item 6. B to accommodat® members of the public from KCEOC who wished to speak during consideration of this item. A. ADVANCED RECORDS TECHNOLOGY, INC. AGREEMENT Staff provided an overview of how the City chooses economic development projects. They indicated that the criteria includes the impact the project has on the City's tax revenues, how many jobs will be created, whether or not the assistance will promote local growth, the impact on the Incentive Zone, the impact on the surrounding neighborhood and whether or not the incentives offered are competitive with other areas trying to retain and/or attract industry. Staff passed out a matrix which gave a history of all of the economic development projects that had been previously approved over the last five years. Staff indicated that the proposed assistance for Advanced Records Technology was consistent with other projects and met the criteria for valid projects. The Committee members discussed the level of assistance requested for this project and whether or not it was excessive given the small number of jobs that would be created and/or retained. The Committee advised staff that the terms of the assistance should be revised to ensure that the company would not downsize and to double the number of years of the agreement from 5 to 10 years. The Committee indicated that the level of assistance should be standardized so that no single project looks too generous. The Committee voted 2 to I to recommend the agreement with revisions back to the Council for approval. This item will appear on the April 17, 1996 Council Agenda. AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE Monday, April 8, 1996 Page -3- B. PROPOSED FY 96-97 CDBG CONSOLIDATED PLAN Staff gave a presentation on the proposed projects for the CDBG Consolidated Plan. The Committee indicated that they would like to see the list of projects which applied for funds instead of just the list that was approved. The members further indicated that the project list should be presented to the Committee early enough in the process so that they can have input into which projects are approved for funding. Staff indicated that it would fit the Consolidated Plan Review into the budget calender for next fiscal year. The Committee recommended moving forward .- with the approval process for the Consolidated Plan. C. LOCAL PREFERENCE BID POLICY Staff indicated that it was not prepared at this-time to make any recommendation on a possible change to the City's policy on preference for local companies and asked that this item come back to the Committee in July. In the mean time, the Committee asked the City Attorney to look at the County's newly adopted policy and determine if the City Charter would accommodate such a policy, and what if. any legal ramifications could occur if the change was made. The*Committee further indicated that staff needed to refine the definition of what constitutes a local company and determine the enforceability of a change in the Charter to accommodate a local preference policy. ~ D. TRAFFIC PREEMPTION SYSTEM The Fire Chief provided an overview of the program to install traffic preemption devices in the City. Representatives of Hall and Golden Empire Ambulance were there to indicate their interest in participating in the program and contributing towards the cost of installation at certain intersections. The 'COmpanies requested a 90-day trial period to use the system where they would pay for the equipment attached to the vehicles and the City would install the system at some test intersections. If the trial period were successful, the ambulance companies would agree to contribute towards fitting a minimum number of intersections per year with the system. The Committee recommended approval of the 90-day trial period and support for the participation of Hall and Golden Empire in the installation of the system. ~ AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE Monday, April 8, 1996 Page -4- E. FUNDING THE REFERRAL ASSISTANCE NETWORK OF KERN (RANK) Staff indicated that since this project, the Referral Assistance Network of Kern County, was not eligible for CDBG and since the request was for operating funds which the City does not typically provide, it was not recommended for funding. The Committee asked if the City could provide an in-kind contribution? Staff indicated that KCEOC had asked for part-time staff, but this could not be accommodated. It was also pointed out by KCEOC that the majority of the users of the service would be non-profit. The committee suggested requesting contributions from the non- profit community to fund the project. KCEOC also requested that the City please answer the information request sent to them so that the City could be listed on the Referral Network. Staff promised to provide the information immediately. 7. ADJOURNMENT The meeting was adjoumed at 2:10 p.m. cc: Honorable Mayor and City Council · BAKE RS F I E L D FIRE DEPARTMENT MEMORANDUM DATE: May 13, 1996 TO: Budget and Finance Committee FROM: Ralph E. Huey, Hazardous Materials Coordinator SUBJECT: Report on Solid Waste Management, Local Enforcement Agency (LEA) The overall responsibilities of the Local Enforcement Agency (LEA) for the California Integrated Waste Management Board is to promote the public good by assuring safe and effective storage, collection, transportation, processing and disposal of solid waste. If The City of Bakersfield is designated as the LEA within the incorporated limits of the City, these responsibilities will be met by enforcing all applicable federal, state and local solid waste standards and regulations. This entails annual inspection of all refuse hauling vehicles, both city owned and private contract haulers that may operate within the City, annual inspection of septic pumping vehicles and rental toilets. Monthly inspection of any active solid waste disposal or recycling facilities. Quarterly inspection of any closed landfills or burn dumps and responding to any complaints, illegal dumping etc. " The City of Bakersfield currently operates 33 refuse hauling vehicles, and one closed landfill (Panorama bluffs). We have excluded the Panorama Burn dump, which we anticipate will be overseen by the State Department of Toxic Substance Control. In addition to these City owned facilities, there is one additional closed landfill within the City - (The China Grade Sanatory Landfill) and one closed burn dump (The Rosedale burn dump). An estimate of contract solid waste haulers within the City is 35, and between 20 and 30 septic pumping vehicles as well as 20 to 30 rental toilets. The inspection time for the LEA is estimated to include 40 to 50% follow up on illegal dumping or complaints. Overall departmental time will include administrative time (training, enforcement and permitting). The estimated hourly cost of the department is $45.00 per hour. We assume that City vehicles can all be inspected at one time, thereby minimizing travel time and administrative time per vehicle. A total inspection cost for city waste hauling vehicles $1,114. This compares to $8,250 inspection cost by the county. The cost for quarterly inspections of the cities green waste facility is estimated to be $1,000/yr., which compares to an estimated cost of $4,800 for the county and an estimated cost of $2,000 a year for the inspection of the Panorama closed landfill verses a county charge of $4,000 per year. The overall savings is estimated to be $13,000. In addition, the inspection of outside (contract haulers, septic pumpers, rental toilets, closed landfills and burn dumps) services is on a fee for service basis. We estimate there are 35 waste hauler vehicles, between 20 and 30 septic pumpers and between 20 and 30 rental toilets operating within the City. The travel time and administrative cost will be on a per unit basis for outside service inspections which should result in income for inspection of contract haulers at between $18,000 and $21,000 per year and approximately $10,000 per year for inspection of closed facilities. If we add the anticipated outside revenue ($28,000 to $31,000) to the savings to the City of Bakersfield ($13,000) the anticipated departmental total revenue will be between $41,000 and $44,000. This compares to an operating cost for the first year. (9 months) of $52,000. This would require between $8,000 and $11,000 support from either the general fund or the revenues generated by the CUPA program. The one time start up cost for this function would be an additional $23,825. A full year (12 month cost) is anticipated to be $63,750. The regulations do provide for fees to be adjusted to include all reasonable cost of operating the program. REH/dlm ~ PROJECT SUMMARY FY 1996-97 CDBG & HOME Project Title and Purpose Description of Projects Funding Ward Nos. Priorities Target Dates Golden Empire Gleaners Rehabilitation of a 37,033 CDBG - $383,395 WARD 2 Rehabilitation Improvement Project sq. ft. building at 3100 Priority - (Phase I) Chester Avenue into Community administrative offices and Development/ To renovate a facility for increasing warehouse for food for the Neighborhood administrative support and food disadvantaged and poor. Facilities - H warehouse space. Target Date - Fall 97 Martin Luther King Jr. Community To reconstruct existing CDBG - $26,551 WARD 1 Center Recreational Improvements parking lot and to enlarge Priority - (Phase II) the paddng lot area. Community Pa_doing lot lighting is to bc Development/Parks To improve and to enlarge parking lot installed, and or Recreation to facility. Facilities - H Target Date - Fall 97 Chester Avenue Streetscape Streetscape improvements CDBG - $356,306 WARD 2 Improvement Project within the public right-of- Priority - way along Chester Avenue Community Upgrading the Bakersfield urban core between Tmxtun Avenue Development/ by doing a strectacapc project on and 23rd Street. Infrastructure Chester Avenue. Improvemems - H Target Date - Winter 97 Panama #10 Curb & Gutter Project Construction of 6,040 1.f. CDBG - $274,315 WARD 7 (pha~e ID of curb and gutter and Priority - related appurtenances and Community To facilitate drainage in a primarily the reconstruction of Development/ low income residential area. $116,920 sq. ft. of streets Infrastructure in the Panama #10 area. Improvements - H The area is bounded by Target Date - Fall Panama Lane on the north, 97 Nadeau Street on the east, the Arvin Edison Canal on the south and Lowery Street on the west. Project Title and Purpose Description of Projects Funding Ward Nos. Priorities Target Dates Downtown Street Improvement Reconstruction of existing CDBG - $51,551 WARD 2 Barrier Reconstruction Program street barriers with Priority - (Phase II) streetscape improvements Community for improving pedestrian .. Development/ To improve pedestrian safety and and traffic flow in the Infrastructure traffic flow. downtown low/moderate Improvements - H areas. Target Date - Fall 97 Union Avenue #10 Area Water Main Phase II includes CDBG - $231,204 WARDS and Fire Hydrant Upgrade (Pha~c II) replacement of about 6,~0 Priority - 1 & 2 feet of deteriorated 3-4 inchCommunity To improve fire flow protection pipe with 8 inch pipe, the Development/ standards in a newly annexed low installation of 11 new fire Infrastructure income area. hydrants and the Improvements - H replacement of about 6 fire Target Date - Fall hydrants in an area 97 bounded by East California Avenue on the north, King _- Street on the east, Potomac Avenue on the south and Union Avenue on the west. Neighborhood Street Lighting Upgrading of existing CDBG WARDS Improvement Project (Targeted street lights and the $94,721 1 & 2 Areas) placement of new street Priority - -- lights to bring residential Community Bringing area up to City street (non-commercial) streets Development/ lighting standards, in the low income Infrastructure targeted areas up to City Improvements - H street lighting standards. Target Date - Fall 97 Sidewalk Reconstruction Project Removal and reconstruction CDBG_ - $88,102 _ City-Wide (Phase II) of dilapidated and Priority - substandard sidewalk Community Improvement of sidewalk pedestrian improvements in CDBG Development/ safety, low income neighborhoods. Infrastructure Improvements - H Target Date - Summer 97 Project Title and Purpose Description of ProjectsFunding Ward Nos. Priorities Target Dates Graffiti Removal Program Removal of graffiti CDBG - City-Wide within various $129,772 To preserve low income low/moderate income Priority - neighborhoods, areas within the City. Community Development/ Other Public (General) Services -H Target Date - Winter 97 Looking Good Neighborhood Initiate a neighborhoodCDBG - WARDS Program improvement program $32,703 1 & 2 involving resident Priority - To provide a public service to low empowerment and Community income residents for neighborhood general public service Development/ improvement, activities, such as clean- Other Public up days, pUblic health Services - H awareness, and Target Date - educational campaigns. Summer 97 CT 13, 15 and. 22. Incentive Area Marketing/Training Funding of management CDBG WARD 1 and marketing services in $18,513 To increase employment conjunction with the Priority - opportunities for the S.E. area - a County of Kern and Community predominantly low income area Employers Training Development/ (office at 1101 East Belle Resources (ETR) to Employment Terrace). create employment Training/ opportunities for low Marketing - H income persons. To be Target Date - operated by ETR Winter 97 (County will match City funds). 3 Project Title and Purpose . Description of Projects Funding Wm'd Nos, Priorities Ta~et Dates Fair Housing Program Services Implementation of fair CDBG City-Wide housing public services$105,897 To affirmatively 'further fair for qualified residentsPriority - housing, city-wide. Includes Community education, intake, Development/Fair screening, testing and Housing - mediafion/conciliafiom H Target Date - Summer 97 Home Access Grant Program_ Grants up to $2,000 forCDBG - $106,858 City-Wide To provide improvements for disabled handicap accessibility in Priority - Other re_sj_'dents, privately or publicly owned Special Needs and residential structures in Community neighborhoods city-wide~ Development/ Accesa'bility- H Target Date - Winter 97 Business Loan Program Financial assistance toCDBG City-wide qualified existing private $139,050 To promote job opportunities forfor-profit entities forPriority - low income persons, acquisition and/or Community construction for Development/ ~_ commemial/industrial -Economic improvements within theDevelopment City. Needs - H Target Date - Winter 97 Section 108 Loan Repayment Third of 10 installments CDBG - WARD 2 for the Bakersfield Convention of a loan payment $336,069 Center regarding $2.5 million Priority - assistance to a developer CommUnity To promote job opportunities forfor the Convention Development/ low income persons. Center Hotel .Project at Economic 801 Tmxtun Avenue. Development Needs - H Target Date - Summer 97 4 Project Title and Purpose Description of Projects Funding Ward Nos. Priorities Target Dates New Construction Assistance Housing development HOME - City-wide loans for costs related to $122,659 To promote new construction construction of Priority - housing for Iow income residents, affordable housing. Homelcssness/ Primarily gap financing Permanent in the form of Housing and loans/grants (citywide). Affordable Housing/Large Family Related Renters with/ Substandard/Over crowded Conditions - H Target Date - Winter 97 Fi~t Time Homebuyers Assistance Down payment and closing HOME - $279,679 City-wide cost assistance for low Priority - To promote homeownership, income families for first Affordable time home buyers Housing/Large (citywide). Family Related Renters with Substandard/Over crowded Conditions - H Target Date - Fall 97 Single-Family Rehab Loan Program Housing loans for the HOME - $183,880 City-wide rehabilitation of single- Priority - To promote housing preservation for family dwellings for. low Affordable low income persons, income persons (deferred Housing/Owner and below market rate Occupants with loans). Substandard Dwellings -H Target Date - Winter 97 5 Project Title and Purpose Description of Projects Funding Ward Nos. Priorities Target Dates Rehabilitation of Multi-Family Funding of loans for rental HOME - $136,965 City-wide Dwellings rehabilitation (deferred and Priority - below market rate loans). Affordable To promote multi-family preservation. To benefit low income .. Housing/Large persons. Family Related Renters with Substandard/Over crowded Conditions -H :' Target Date - Winter 97 CHDO Set Aside Loans for acquisition of HOME - $152,159 City-wide -- dwellings for rehab and Priority - To promote homeownership for low reselling to eligible low Homelessness/ income persons, income buyers. To be Permanent Housing implemented by a CHDO - and Affordable Community Housing_ Housing/Large - Developmem Organization. Family Related _ Renters with Substandard/Over crowded Conditions -H Target Date - Winter 97 ~ Service Delivery Cos~ for Housing Staff and overhead costs CDBG -. $11,218 N/A Related Activities directly related to carrying HOME ~ $84.105 out single-family Total $95,323 rehabilitation activities. Priority - Affordable Housing/Owner Occupants with Substandard Dwellings HOME Administration/Planning Costs Costs related to overall HOME - $77,053 N/A of the City managemem and Priority - N/A coordination of the HOME Target Date - N/A program. Project Title and Purpose Description of Projects Funding Ward Nos. Priorities Target Dates Planning and Capacity Building Plans, strategies, and CDBG - N/A studies necessary for $45,522 implementing HUD Priority - regulations and Community consolidated plan Development/ priorities. Planning - H Target Date - Summer 97 General Management Oversight Costs associated with CDBG - N/A and Coordination overall program $300,400 management, Priority- N/A coordination, and Target Date - N/A monitoring of the CDBG program. Indirect Costs Cost allocation charges CDBG - N/A from other City $62,500 Departments. Priority -N/A Target Date - N/A Public Information Provision of public CDBG N/A information on federal $23,707 programs and activities. Priority - N/A Target Dam - N/A Submissions of Applications for Preparation of CDBG - N/A Federal Programs applications for $19,346 submission to HUD and Priority - N/A other government Target Date - N/A programs.