HomeMy WebLinkAbout06/15/1998 BAKERSFIELD
Randy Rowles, Chair
Irma Carson
Kevin McDermott
Staff: Darnell Haynes
AGENDA
BUDGET AND FINANCE COMMITTEE
Monday, June 15,1998
12:15 p.m.
City Manager's Conference Room
Second Floor- City Hall, Suite 201
1501 Truxtun Avenue
Bakersfield, CA
1. ROLL CALL
2. APPROVAL OF APRIL 13, 1998 MEETING MINUTES
3. PRESENTATIONS
4. PUBLIC STATEMENTS
5. DEFERRED BUSINESS
A. BID APPEAL PROCESS - Rojas
6. NEW BUSINESS
A. FINAL 97-98 BUDGET AMENDMENTS - Haynes
B. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AMENDMENTS - Wager
C. KERN ARTS COUNCIL'S REQUEST FOR FUNDING - Teubner
7. ADJOURNMENT
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DRAFT
BAKERSFIELD
~ .//~/~ ~_~~ Randy Rowles, Chair
sA I ff~:.. ~anrdnY~ iC~t~yMn :~ a g e r/ Irma Carson
I Kevin McDermott
AGENDA SUMMARY REPORT
SPECIAL MEETING
BUDGET AND FINANCE COMMITTEE
Monday, April 13, 1998
12:15 p.m.
City Manager's Conference Room
1. ROLL CALL
Call to Order at 12.28 p.m.
Present: Councilmembers: Randy Rowles, Chair; Irma Carson; and
Kevin McDermott
2. APPROVAL OF MARCH 23,1998 MINUTES
Approved as submitted.
3. PRESENTATIONS
None
4. PUBLIC STATEMENTS
None
5, DEFERRED BUSINESS
A. BID APPEAL PROCESS
Staff presented a revised draft ordinance for the Committee's review. A
representative of the Kern County Contractor's Association raised concerns
regarding definitions contained in the ordinance and requested further clarity
on specifically how the ordinance would address the issue of a responsible
versus non-responsible bidder.
AGENDA SUMMARY REPORT
BUDGET AND FINANCE COMMITTEE DRAFT
Monday, April 13, 1998
Page -2-
Limitations placed on the Alternate Dispute Resolution Committee's (ADRC)
ability to explore issues under cross-examination, length of the cross-
examination process and whether the ADRC shall issue a written decision
based on a "finding of facts" was discussed by the Committee.
Staff was directed to further clarify specific language and definitions
contained in the ordinance and bring another draft of the ordinance to the
next meeting for additional discussion.
B. BUDGET AMENDMENTS FOR THE PERIOD JUNE 30, 1997 THROUGH
JANUARY 1, 1998
Staff provided the Committee documentation which indicated the design for
the signal at Beech and 24th street was adopted by the City Council as part
of the fiscal year 1998-99 budget. This issue will go back to the Urban
Development Committee for additional project review. Prior to constructing
the signal, staff will include public meetings to receive input from the
residents.
The Committee recommended the budget amendments be forwarded to the
City Council for adoption.
6. NEW BUSINESS
A. TAXICAB ORDINANCE REVIEW
Staff presented a revised draft ordinance for the Committee's review.
Specific language was included which brings the ordinance back into
compliance with the California Government Code regarding testing for
controlled substances and alcohol tests, also deleted language referring to
cab drivers who lease cabs from cab companies from acting as permittees
since that relationship is no longer allowed under State employment law
regarding independent contractors. In addition, the City Attorney is
recommending deletion of a section of the ordinance dealing with regulation
of advertising. The City Attorney feels this section is in conflict with the first
amendment.
The Committee directed staff to meet with industry representatives to receive
input and bring the ordinance back to the next meeting for further discussion.
B. AMENDMENT TO CITY AUDIT SERVICES AGREEMENT
The Committee received comments from the Finance Director regarding the
status of the working relationship with the auditors. The Committee made a
motion to adjourn to executive session for additional questions. When
executive session adjourned, the Committee recommended the amendment
AGENDA SUMMARY REPORT
BUDGET AND FINANCE COMMITTEE DR AFT
Monday, April 13, 1998
Page -3-
to the city audit services agreement be forwarded to the City Council for
approval.
C. BAKERSFIELD SPCA'S REQUEST FOR ANIMAL CONTROL TRUCK
The Executive Director of the Society for the Prevention of Cruelty to Animals
(SPCA) requested a one-time contribution from the City to purchase a new
truck to expand and improve their service. The cost of the truck was not to
exceed $35,000.
The Committee directed staff to prepare a detailed administrative report to
forward to the City Council for approval of a one-time contribution from the
Council Contingency account.
7. ADJOURNMENT
The meeting was adjourned at 1:45 p.m.
cc: Honorable Mayor and City Council
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S:/Darnell/budfinmin498
ORDINANCE NO.
AN ORDINANCE REPEALING SECTION
3.20.065 AND SUBSTITUTING A NEW
SECTION 3.20.065 AND AMENDING
SUBSECTION C OF SECTION 3.20.068 TO
THE BAKERSFIELD MUNICIPAL CO~
RELATING TO THE DETERMINATION:?~i~iiiiii~ii!i?'
RESPONSIBLE BIDDERS AND
................,---......-..'.--'.'-'.'--.'.-.'.'.'.-.'- · ............... '.'-'.'-'-'.'.'.'-'-'-'-'-'-'.'. '..'. -'.'.'... ..... .: ::i!!i;!;il !i~;~:i:i!iii'! i ~ Z:~i!:!:!::. ========================: :::':::'::"
~:::;!?i:i:ii:i:?~:~N~?~~O.Eii?~ii?:~i~6:~DAINED,:,,::::::: :: .- --.~ - ,-,...-..:-.-:::.:: --- by the Council of the City of
':::~ ~;;:~ ~;~:~ ~;~ ~ ~;~:~:~ ~:~:~ ~:. ....:..:.:...:.:,-:.:.: .:.:,: ...:...
Se~i~n 3 20:~f~e:. Bakersfield Municipal Code is hereby repealed and a new
. .. ::~:~:~:~.;:~:~:~:~:;?;;:;:;:~:~.~:~:~:;:~:~:~::.
Secti~::3.20.065 is he~eb~;~;added to read as follows:
~;~?:~?~::~:~::::-A. Thp:::~:~ Mayor, with the approval of the City Council, ~~ appoint an
~~::~~ Dispute Resolution Committee consisting of four (4) persons
a::~:.~i~?~ (1) professional li~nsed civil engineer or architect; one (1) licensed
gen~:[%0ntractor; one (1) City Public Works' employee familiar with construction
pra~i~s; one (1) Ci~ employee from Finan~ or L~al. No member shall have any direct
involvement with the dispute be~een the bidder or contractor. Each member of the
Committee shall be appointed for one hearing only.
-- Page 1 of 4 Pages --
B. The ~ Dispute Resolution Committee shall hear c~,'~d dsclds th~
~:~ntractors with a demonstrated ability to peflorm under the terms and ~nditions
of the ~ntract including but not limited to: a consistent re.rd of timely pg~Orman~ on
similar work in the past, proven financial resour~s, proven te:~ni~!~.;.~0fic ency,
only on the issue of the contractoFs quality of
~,,~, ,,,~ ~,,, ,,,~, ~, ~:~a responsible b~dder T~C]tymust show, by p~ '~erance
o the ewdence, that the contractor ~s
B. The hearing before the ~~te R~lution Committee shall
consist of a one-hour presentation:~:~~' each?~:?~i~6~ii~:~by a 15-minute closing
presentation. Ho ~oss~xamination ~itness.~'shaii~!~
,v,~:~:~::, ~,u~ ~ ~$;tiOG must be presented to each
mem~;~:~~0i;~t~.Resoi'~t~6h Committee, and the opposing side, at least
throe (3) W~g~ys bef~;~cheduled hearing. ~y rebuttal written material must
be given to t~~ O~~esolution CommiUee at the time of the s~eduled
hearing. R~W~9..mat~ay not address any subject matter not specifi~lly
contain~?~in::":"thb'~::~:b~::;::~:ateri~ls submitted to the ~ Dispute Resolution
comm~,~e. No other':~?.~aterial may be presented without the express authorization
of t~Committee. : ?~ ?:
::~ ~::.:: :.: ::~:~:.:
.........~?~??~. E. The ~ Dispute Resolution Commi,ee shall issue a ~itten adviso~
~it~;~{~ ..sa~:'decision shall be transmitted to the City Council for consideration at
scheduled City Council meeting following the issuance of the ~itten
db~i~i~;~abject to agenda deadlines.
-- Page 2 of 4 Pages -
SECTION 2.
Subsection C of Section 3.20.068 of the Bakersfield Municipal Code is
hereby amended to read as follows:
Section 3.20.068(C) Bid Protests.
C. The City Council shall hear and determine the bid..~p!;ote~ii~i~:"~the time the
contract comes before the Council for award of the project: and bOfO~i~ing the project;
provided, however, the City Council may by majority::~te conti~ii~e~matter to obtain
additional information as the Council deems neces~ or
Aitemalh~ Dispute Resolution Committee for an advi~:ry decisi~?"T:fi~ii~i~ deci~n
of the A-Eemalive Dispute Resolution Committee ~:!1 be [~:ived an~!i:~~i!~':"the
SECTION 3.
This Ordinance shall be posted in accorded:with th~i::~i~i~ of the Bakersfield
Municipal Code and shall become effectivethi~(~)days fr~ii~d after the date of its
· :::i::~ :~:i:::::: ....
-- Page 3 of 4 Pages -
I HEREBY CERTIFY that the foregoing Ordinance was passed and adopted
by the Council of the City of Bakersfield at a regular meeting thereof held on , by
the following vote:
AYES: COUNCILMEMBER CARSON, DEMOND, SMITH, MCDERMOTT, ROWLES, SULLIVAN, SALVAGGIO
NOES: COUNClLMEMBER
ABSTAIN: COUNCILMEMBER
ABSENT: COUNClLMEMBER
APPROVED:
::': :::':::" ' :::::::' '::i: :::::::: ::: ::::::::::::::::::::::::::::::..:.::i:i}ii!i::'
BOB PRICE, MAYOR .........................-..
CITY OF BAKERSFIELD
JUDY K.:SKOUSEN
.:~:::.~?:ASSISTANT CI.~;::A~ORNEY
.::::::::::.: .:.~:~:
=========================================================================================================================
AD-D~di~:~
S:~OUNClL~RD~Eerdisp~rd.Hn.~
-- Page 4 of 4 Pages --
B A K E R S F I E L D
CITY MANAGER'S OFFICE
MEMORANDUM
June 12, 1998
TO: Budget and Finance Committee Members
FROM: Darnell Haynes, Assistant to the City Manager (~kd/~
THROUGH: Dolores Teubner, Assistant City Manager~_~,~_77~/'~
SUBJECT: F.Y. 1997- 98 Budget Amendments
Attached are the budget amendments for the period of January 1, 1998 through June 10,
1998. If additional amendments are required for the June 24, 1998 Council meeting, our
office will update this schedule as soon as the information is available.
I recommend approval of the amendments and direct staff to place them on the Council
Agenda for th_e June 24, 1998 meeting.
cc: D. Teubner
CITY OF BAKERSFIELD
FISCAL YEAR 1997-98 BUDGET AMENDMENTS
DATE FUND ITEM AMOUNT COMMENTS
01/07/98 311 Transfer Capital Outlay Appropriations to Fire Dept. Operating Budget ($84,000) Purchase Fire RMS System (10/8/97 Council Mtg. item 8f2).
01/14/98 333 Appropriate Fund Balance within the Coffee Road Bond Fund $200,000 Legal expenses for Sunland Refining property aquisition. (item 8p.)
01/14/98 311 Appropriate Capital Outlay Fund Balance to Finance Department $15,000 Purchase replacement carpet in Finance Department. (item 8 I.)
01/14/98 331 Transfer TDF Appropriations to Nondepartmental Operating Budget ($50,000) Kern River Freeway alignment aquisition - Twisselman Note (item 8n)
01/28/98 121 Appropriate STP State Grant Revenue within the ISTEA Fund $187,600 Seismic Retrofit of Beale Avenue Overhead Project. (item 8 j2.)
02/11/98 511 Appropriate Equipment Management Fund Balance to Public Works $210,000 Purchase and install telephone equipment and software. (item 8d2.)
02/11/98 315 Appropriate Arena Contingency to Equipment Account $230,000 Purchase Hockey Dasher Board System (item 8m)
02125/98 141 Appropriate TDA Fund Balance within the TDA Fund, Public Works $29,544 For Ashe Road Storm Drain Construction Project. (item 8u.)
02/25/98 141 Appropriate TDA Interest Revenue within the TDA Fund, Public Works $2,119 For Ashe Road Storm Drain Construction Project. (item 8u.)
03/11/98 461 Appropriate Loan-prepayments within the Off Street Parking Fund $200,000 For construction of Convention Center block 350 parking lot. (item 8m.)
03/11/98 655 Appropriate N.E. Sewer Assessment District Fund Balance $165,000 For contested construction costs and attorney fees. (item 8q.)
03/25/98 461 Appropriate Off Street Parking Fund Balance within Off Street Parking Fund $100,000 To construct additional parking for Convention Center and Arena. (item 8 u2).
03/25/98 461 Appropriate Sewer Enterprise Fund Balance to Off Street Parking Fund $80,000 To construct additional parking for Convention Center and Arena. (item 8 u2).
03/25/98 336 Appropriate State Transit Capital Investment monies within the AMTRAK Fund $2,500,000 To partially fund the Amtrak new passenger rail station. (item 9d2).
04/08/98 431 Appropriate Prop. 204 State Grant Revenue within the Ag. Water Fund $500,000 For acquisition of four Kern River Parkway properties. (item 8k2).
04~08~98 111 Transfer CDBG Operating Funds to CDBG Capital Budget $1,750 For MLK Jr. Parking Lot Expansion Project (item 8r)
04/08/98 665 Appropriate AD 97-1 Bond Proceeds $1,226,562 For AD 97-1 capital infrastructure improvements. (item 8d2).
04/22/98 511 Appropriate Equipment Management Fund Balance to Capital Outlay Fund $140,000 For City Council Chamber ADA remodel and improvements. (item 8hl).
04/22/98 315 Transfer Arena Operating Appropriation to the Capital Budget $150,000 Purchase portable staging and crowd control equipment. (item 8t).
04/22/98 315 Transfer Arena Operating Appropriation to the Capital Budget $45,000 Change Order for Arena Concession/Commissary Plumbing) (item 8u).
04/22/98 315 Transfer Arena Capital Appropriation to the Operating Budget ($20,000) For Chamber of Commerce Relocation/Acquisition (item 8v)
05/06/98 412 Appropriate Sewer Enterprise Fund Balance $30,000 Legal expenses for litigation against Kenko. (item 8h.)
05/06/98 332 Appropriate Fund Balance within the CallowaY Road Bridge Bond Fund $135,000 For the Truxtun Ave./Oak St. and Calif. Ave./Oak St. Widenings. (item 8kl)
05/06/98 331 Appropriate Fund Balance within the Transportation Development Fund $117,280 For the Truxtun Ave./Oak St. and Calif. Ave./Oak St. Widenings. (item 8kl)
05/06/98 151 Reduce appropriations within the Gas Tax Fund ($252,280) For the Truxtun Ave./Oak St. and Calif. Ave./Oak St. Widenings. (item 8kl)
05/06/98 151 Appropriate Fund Balance within the Gas Tax Fund $125,000 For the Traffic Signal Installation on Calif. Ave. at "N" Street. (item 8k2)
05/06/98 332 Reduce appropriations within the Calloway Road Bridge Bond Fund ($125,000) For the Traffic Signal Installation on Calif. Ave. at "N" Street. (item 8k2)
05/06/98 333 Appropriate Fund Balance within the Coffee Road Bond Fund $210,000 For Eminent Domain proceedings relating to Sunland Refining property. (item 8m)
05/06/98 315 Transfer Arena Operating Appropriation to the Capital Budget $455,000 Electrical within kitchen,suite finishes,signage,etc.(item 8n2)
05/11/98 012 Transfer Building Dept. Operating Appropriation to the Capital Budget $8,500 For acquisition of NT File Server for Sierra Permit system.
05/19/98 511 Transfer Equipment Capital Appropriation to Operating Budget ($3,000) Purchase computer for fuel management system.
05/20/98 315 Appropriate Interest Revenue within the Arena Project Fund $240,000 For additional plumbing work for the kitchen and concessions. (item 8m2)
05/20/98 315 Appropriate Fund Balance within the Arena Project Fund $330,000 For additional plumbing work for the kitchen and concessions. (item 8m2)
06/10/98 315 Transfer Arena Contingency Appropriation to the Capital Budget $95,000 Fall Protection Safety System for Centennial Garden.(item 8e)
06/10/98 336 Appropriate Proposition 116 monies to Amtrak Railway Fund $1,705,000 Funds for construction of Amtrak Railway Station (item 8z)
06/10/98 151 Appropriate SLTPP Reimbursement to the Gas Tax Fund $85,000 For renewal of tracks through "N" Street Road Crossing (item 8k).
06/10/98 315 Transfer Arena Contingency Appropriation to the Capital Budget $45,000 For sewer line rerouting, millwork and grills to various locations. (item 8p)
TOTAL CAPITAL IMPROVEMENT PROGRAM AMENDMENTS $9,029,075
DATE FUND ITEM AMOUNT COMMENTS
01/07/98 311 Transfer Capital Outlay Appropriations to Fire Dept. Operating Budget $84,000 Purchase Fire RMS System (10/8/97 Council Mtg. item 8f2).
01/14/98 331 Transfer TDF Appropriations to Nondepartmental Operating Budget $50,000 Kern River Freeway alignment aquisition - Twisselman Note (item 8n)
01/14/98 011 Appropriate General Fund Balance to Public Works $128,000 P.G.&E. Rebate for retrofitting 230 traffic signals with LED's. (item 8m.)
01/14/98 511 Appropriate Equipment Management Fund Balance to Public Works $422,000 Establish loan to be reimbursed from electricity savings. (item 8m.)
01/14/98 011 Appropriate State Grant Revenue & Contributions to General Fund, Public Works $7,000 Feasibility Study for the Bakersfield Pedestrian Overcrossing. (item 80.)
01/14/98 011 Appropriate BJA Local Law Enforcement Grant to General Fund, Police Dept. $127,000 Hire 5 additional personnel with BJA grant revenue. (item 9b.)
01/14/98 511 Appropriate Equipment Management Fund Balance to Police Dept. $68,000 Purchase 3 additional vehicles associated with BJA grant revenue. (item 9b.)
02/11/98 011 Appropriate Asset Forfeiture Funds to the General Fund, Police Dept. $18,000 Purchase 2 police service dogs. (item 8c.)
02/11/98 315 Appropriate Arena Contingency to Equipment Account ($230,000) Purchase Hockey Dasher Board System (item 8m)
02/25/98 511 Appropriate Equipment Management Fund Balance to Public Works $1,000,000 Loan to Ogden to Furnish Kitchen at Convention Center. (item 8v.)
03126/98 521 Reduce appropriations in the Self Insurance Fund ($100,000) For outside legal counsel for recovery of burn dump mitigation expenses.
04/08/98 .011 Appropriate Asset Forfeiture Funds to the General Fund, Public Works $23,000 For modification and repair of Police storage facility. (item 8d).
04/08/98 111 Transfer CDBG Operating Funds to CDBG Capital Budget ($1,750) For MLK Jr. Parking Lot Expansion Project (item 8r)
04/08/98 315 Appropriate Arena Suite Lease Revenue within the Arena Construction Fund $250,000 City share of revenue generated from the lease of 20 suites. (item 8t).
04/08/98 665 Appropriate AD 97-1 Bond Proceeds $293,438 For AD 97-1 Operating expenses. (item 8d2).
04/22/98 511 Appropriate Equipment Management Fund Balance to Public Works $200,000 To purchase a used compost turner for the Greenwaste Facility. (item 8g.)
04122196 315 Transfer Arena Operating Appropriation to the Capital Budget ($150,000) Purchase portable staging and crowd control equipment. (item 8t).
04/22/98 315 Transfer Arena Operating Appropriation to the Capital Budget ($45,000) Change Order for Arena Concession/Commissary Plumbing) (item 8u).
04/22/98 315 Transfer Arena Capital Appropriation to the Operating Budget $20,000 For Chamber of Commerce Relocation/Acquisition (item 8v)
04/22/98 011 Appropriate Blue Cross Refund to General Fund Non-Departmental Budget $137,000 Funds set aside; use to be determined by future Council action. (item 8y).
05/06/98 011 Appropriate donation to Recreation Division $500 San Joaquin Sports Divers, Inc donation for aquatics program. (item 81).
05/06/98 315 Transfer Arena Operating Appropriation to the Capital Budget ($455,000) Electrical within kitchen,suite finishes,signage,etc.(item 8n2)
05/11/98 012 Transfer Building Dept. Operating Appropriation to the Capital Budget ($8,500) For acquisition of NT File Server for Sierra Permit system.
05/19/98 511 Transfer Equipment Capital Appropriation to Operating Budget $3,000 Purchase computer for fuel management system.
05/20/98 351 Appropriate Fund Balance within the PFA Operating Fund $306,000 For the PFA to reimburse the General Fund. (item 8n)
05/20/98 315 Transfer Arena Operating Fund Balance to Capital within the Arena Fund ($270,000) For additional plumbing work for the kitchen and concessions. (item 8m2)
06/10/98 315 Transfer Arena Contingency Appropriation to the Capital Budget ($95,000) Fall Protection Safety System for Centennial Garden.(item 8e)
06/10/98 315 Transfer Arena Contingency Appropriation to the Capital Budget ($15,000) For sewer line rerouting, millwork and grills to various locations. (item 8p)
TOTAL OPERATING AMENDMENTS $1,766,688
TOTAL CDDA AMENDMENTS $0
TOTAL AMENDMENTS/BUDGET INCREASE $10,795,763