Loading...
HomeMy WebLinkAbout07/17/2000 BAKERSFIELD Patricia J. DeMond, Chair Mike Maggard Mark Salvaggio Staff: Darnell Haynes BUDGET AND FINANCE COMMITTEE of the City Council - City of Bakersfield Monday, July 17, 2000 12:00 noon City Manager's Conference Room, Suite 201 Second Floor - City Hall, 1501 Truxtun Avenue, Bakersfield, CA AGENDA 1. ROLL CALL 2. ADOPT MAY 15, 2000 AGENDA SUMMARY REPORT 3. PRESENTATIONS 4. PUBLIC STATEMENTS 5. DEFERRED BUSINESS A. Discussion and Committee recommendation for establishing procedures for evaluating ambulance service rates - Stinson 6. NEVV BUSINESS A. Discussion and Committee recommendation regarding request from the Bakersfield Museum of Art for.assistance with grounds maintenance of expanded museum facility - Christensen B. Discussion and Committee recommendation regarding development of.funding plan for the Bakersfield Landfill closure project- Rojas C. Discussion and Committee recommendation regarding CDBG funding for Southeast Bakersfield Project Area street lighting - Christensen D. Committee Review of Fiscal Year 1999-00 budget amendments - Klimko E. Discussion and Committee recommendation regarding Community Development Block Grant Amendment- Christensen 7. COMMITTEE COMMENTS 8. ADJOURNMENT S:\Darnell\Bud and Fin~bf00ju117.wpd [~LE Aian Tandy, City Ma<h~er Mike Maggard Staff: Darnell Haynes Mark Salvaggio AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMI'r'~,EE May 15, 2000 2:00 p.m. or shortly thereafter City Manager's Conference Room 1. ROLL CALL Call to Order at 3:27 p..m. present: Councilmembers Patricia J. DeMond, Chair; 'Mike Maggard; and Mark Salvaggio 2. ADOPT APRIL 19, 2000 AGENDA SUMMARY REPORT Ad(~pted as submitted. 3. PRESENTATIONS 4. PUBLIC STATEMENTS 5. DEFERRED BUSINESS A. Discussion and possible recommendation regarding building relationships with our State and Federal elected officials to obtain additional project funding/lobbying efforts Damell Haynes reported on efforts planned to improve-relationships and build a dialog with elected state and federal officials to make them aware of City concerns regarding project funding and lobbying efforts. Assistant City Manager Alan Christensen will be attending a meeting in Sacramento next week regarding City representation and the need for substantial ongoing commitments to local government finance. Staff from the City Manager's office will initiate contact with the local offices of our State and Congressional officials to ask them or their field representatiVes to meet with the Budget and Finance Committee to discuss project funding and lobbying efforts. Staff will report back to the Committee. B. Discussion regarding the Equipment.Management Fund Raul Rojas stated that in the mid 1980's the Council directed Public'Works staff to develop an Equipment Management Fund so that there would be funds available for maintenance and replacement on a scheduled basis: Equipment includes vehicles, telecommunications, radios, AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE Monday, May 15, 2000 Page -2- computers and copiers. New vehiCles/equipment are purchased with cash and once in place the assigned department pays a fixed cost for the vehicle/equipment and maintenance. The fixed cost is increased five percent each year for 5 to 15 years, depending on the type of equipment, and this keeps the equipment fund solvent. The fund allows the City to replace or upgrade vehicles/equipment as needed. The estimated Equipment Fund .balance is $11.5 million. VVhile the fund facilitates our ongoing needs at its current 'level, the cost of replacing our fleet equipment today would be about $59 million. The fund also allows for money to be loaned, with Council approval, to departments for special needs such as the toters purchased for Solid Waste. On such loans interest is charged. Gregory Klimko clarified that the City's 'large microwave system and the main-frame computer system are not included in the Equipment Fund. 6. NEW BUSINESS A. Review and recommendation regarding the Cost Recovery Program and proposed fees John Stinson gave an overview on the master fee schedule and proposed changes. Most of the increases are pdmadly due to inflation. The increased fees in the Aquatics Program are due tothe state and federal changes in the minimum wage law. The Committee directed that when possible, increases should be made annually so they occur gradually. Committee members expressed concerns about the fees proposed for the Recreation and Parks Aquatics Program that may prohibit some young people from being able to apply for a job. There is a $40 fee to be certified, .but also an additional $75 fee for required training for a first-time life guard position. The Committee directed staff to further research this issue including the $30 fee for a driver's license-certificate, provide information and address this issue during the May 22nd Recreation and Parks Department's budget presentation to Council for possible adjustment. Noting the possible adjustments needed in the Aquatics Program, the Committee unanimously approved for staff to go forward with the public hearing for the Cost Recovery Program. B. Discussion and Committee recommendation regarding request from ~lmage Bakersfield 2000 for city of Bakersfield sponsorship Ruth Klein spoke about Image 2000 and its goal of a .cooperative venture of profit,.non-profit, and governmental agencies working together to improve Bakersfield's image. The proposal included an eight-page four-color tabloid of approximately 275,000 copies to be printed and inserted in a fall Sunday edition; 200,000 in the Los Angeles Times and 75,000 in The Bakersfield Califomian. The second issue of a similar tabloid would be scheduled to come out in the spring of 2001 with approximately 500,000 copies pdnted and inserted in Sunday editions; 200,000 in the Los Angeles Times, 200,000 in the San Francisco Chronicle, and 75, 000 in The Bakersfield Californian. Cox Cable has indicated they will provide $55,000 of paid air time in the form of PSA spots. Image 2000 is looking for sponsors and would like City Council approval and endorsement of this project, so that different City entities, such as the Convention and Visitors Bureau, would help them with financing and information. There are three levels of sponsorship: $8,.000, $15,000, and $25,000. D AFT BUDGET AND FINANCE COMMITTEE Monday, Mny 15,'2000 pnge -3- Mayor Price was present and 'indicated the City's support of efforts to improve the image of Bakersfield. He believes the plan for the tabloid has changed since he was first approached by Image 2000. It appears it has become more of an advertising supplement rather than just being promotional. He felt it would be up to the Committee to make the recommendation if this is the venue they wish to financially support. There was discussion about the Chamber of Commerce Vision 2020 also having an Image Committee. The Convention and Visitors Bureau also has just put out a beautiful, full-color reference guide promoting tourism in Bakersfield. To avoid duplication of City support, the Committee suggested that the three groups meet and coordinate plans. Committee members reiterated that Council supports private 'efforts .to promote the City, but is cautious regarding-the expenditure of City resources on identical projects. The Committee recommended waiting until the Chamber's Vision 2020 project is completed and directed staff to see where efforts might be coordinated. C. Discussion and Committee recommendation for establishing procedures for evaluating ambulance service rates This referral generate~l from the Council meeting when ambulance rate increases were approved on information from the provider, and a question was asked if there was any methodology in place to compare services and rates with other cities. John Stinson stated that the last survey on ambulance rates was done in 1992. The cities surveyed were Sacramento, Modesto, Stockton and Fresno. Stockton no longer regulates rates. In 1993 the local process was changed. It had become increasingly difficult to do comparisons with other cities on an annual basis. The type'of service locally provided is somewhat different in nature and managed care also affects services provided. Staff has checked with State and County E-MS to see if they had knowledge of any recent surveys, and they are waiting for input in this regard. Gene Tackett stated that there is a review of the present system going on by Fred Drew, Kern County EMS. The review is going to address the system, pricing, and requirements for response times, so there may be some information generated from that. Committee members agreed that staff can do a survey with comparable cities, but should wait until results come out of-the County EMS review since we must work with the process they will define. It was noted that the City has control of rates within the City, but State law provides that County EMS controls the zones and regulations over service providers qualifying to serve the area. The Committee directed staff to prepare an informational memo regarding what process we have in place for setting and regulating rates, a list of cities that have comparable services that could be used in a survey, and what role.the City has with County 'EMS. It was discussed that in the past,. requests for ambulance-rate increases were brought to the Budget and Finance Committee for review and recommendations to-the full Council. The Committee changed that procedure to staff review and their recommendations for action by the 'full Council. This process was implemented by ordinance approved by the Council in 1995. The Committee further requested staff to include in the memo the pros and cons of both processes. Any recommendations will require an ordinance amendment. This item is to be brought back to the Committee for further study. DRAFT BUDGET AND FINANCE COMMITTEE Monday, May 15, 2000 Page -4- D. Discussion regarding Southeast Bakersfield In-fill Housing Development Project (This item heard first under New Business) Jake Wager stated a proposal has been received from Mr. Marvin Dean and a determination is being made conceming its qualifications of eligibility for CHDO funds. A letter was sent to Mr. Dean on MaY 8th asking for additional information needed to complete the department's review of the application. Mr. Wager has been advised by Mr. Dean .that they now wish to revise their proposal. Mr. Dean spoke about their infill project of building affordable homes on vacant lots in the 'southeast redevelopmentproject area. They are no longer specifying what type of funds, but are requesting a conditional commitment letter by May 25th from the City to do a private project not to exceed 10 homes in the southeast. Their request is for $15,000 per house for a total commitment of $150,000. He stated a desire to work with City Code Enforcement regarding property owners who do not wiSh to improve their property, work with the City and County rehabilitation programs, and work with law enforcement to set up neighborhood watch programs. Alan Tandy explained that in-the administration of any city, federal, HOME/CHDO funds, or Block Grants, the paperwork trail and the composition of the documents have to be complete. When the requested information is received from Mr. Dean, the application will then be finalized and an agreement drafted for approval by both parties. When that step is finalized, the project request can move forward for City Council approval. The Committee directed staff to work with Mr. Dean when he has provided the necessary information for the application. 7. COMMITTEE COMMENTS None. 8. ADJOURNMENT The meeting adjourned at 4:55 p.m. Staff present: Mayor Bob Price; City Manager Alan Tandy; City Attorney Bart Thiltgen; Assistant City Manager John Stinson; Assistant City Manager Alan Christensen; Assistant to the City Manager Darnell Haynes; Economic Development-Director Jake Wager; Fire Chief Eon Fraze; Community Development Coordinator George Gonzales; Finance Director Gregory Klimko; Development Services Director Jack Hardisty; Public Works Director Raul Rojas; Public Works Engineering Manager Jack LaRochelle; Assistant to the Public Works Director Georgina Lorenzi; General Services Superintendent Brad Underwood; Fleet Superintendent Ernie Medina and Deputy Fire Chief Gary Hutton. Others present: James Burger, The Bakersfield Califomian; Marvin Dean, Southeast .Bakersfield Business and Property Owners Association; Ruth Klein, Image 2000; Gene Tackett; Barbara Harris, Greater Bakersfield Legal Assistance; Stephanie Campbell; and Jacqualine Att. cc: Honorable Mayor and City Council DV~'-I :jp Aian Tandy, City Ma<i~er Mike Maggard Staff: Darnell Haynes Mark Salvaggio AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE May 15, 2000 2:00 p.m. or shortly thereafter City Manager's Conference Room 1. ROLL CALL Call to Order at 3:27 p.m. Present: Councilmembers Patricia J. DeMond, Chair; Mike Maggard; and Mark Salvaggio 2. ' ADOPT APRIL 19, 2000 AGENDA SUMMARY REPORT Ad(~pted as submitted. 3. PRESENTATIONS 4. PUBLIC STATEMENTS 5. DEFERRED 'BUSINESS A. Discussion and possible recommendation regarding building relationships with our State and Federal elected officials to obtain additional project funding/lobbying efforts Damell Haynes reported on efforts planned to improve relationships and build a dialog with elected state and federal officials to make them aware of City concerns regarding project funding and lobbying efforts. Assistant City Manager Alan Christensen will be attending a meeting in Sacramento next week regarding City representation and the need for substantial ongoing commitments to local govemment finance. Staff.from the City Manager's office will initiate contact with the local offices of our State and Congressional officials to ask them or their field representatives to meet with the Budget and Finance Committee to discuss project funding and lobbying efforts. Staff will report back to the Committee. B. Discussion regarding the Equipment Management Fund Raul Rojas stated that in the mid 1980's the Council directed Public Works staff to develop an · Equipment Management Fund so that there would be funds available for maintenance and replacement on a scheduled basis. Equipment includes vehicles, telecommunications, radios, AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE Monday, May 15, 2000 computers and copiers. New vehicles/equipment are purchased with cash and once in place the assigned department pays a fixed cost for the vehicle/equipment and maintenance. The fixed cost is increased five percent each year for 5 to 15 years, depending on the type of equipment, and this keeps the equipment fund solvent. The fund allows the City to replace or upgrade vehicles/equipment as needed. The estimated Equipment Fund balance is $11.5 million. While the fund facilitates our ongoing needs at its current 'level, the cost of replacing our fleet equipment today would be about $59 million. The fund also allows for money to be loaned; with Council approval, to departments for special needs such as the toters purchased for Solid Waste. On such loans interest is charged. Gregory Klimko clarified that the City's large microwave system and the main-frame computer system are not included in the Equipment Fund. 6. NEW BUSINESS A. Review and recommendation regarding the Cost Recovery Program and proposed fees John Stinson gave an overview on the master fee schedule and proposed changes. Most of the increases are primarily due to inflation. The increased fees in the Aquatics Program are due to the state and federal changes in the minimum wage law. The Committee directed that when possible, increases should be made annually so they occur gradually. Committee members expressed concerns about the fees proposed for the Recreation and Parks Aquatics Program that may prohibit some young people from being able to apply for a job. There is a $40 fee to be certified, but also an additional $75 fee for required training for a first-time life guard position. The Committee directed staff to further research this issue including the $30 fee for a driver's license certificate, provide information and address this issue during the May 22nd Recreation and Parks Department's .budget presentation to Council for possible adjustment. Noting the possible adjustments needed in the Aquatics Program, the Committee unanimously approved for staff to go forward with the public hearing for the Cost Recovery Program. B. Discussion and Committee recommendation regarding request from Image Bakersfield 2000 for City of Bakersfield sponsorship Ruth Klein spoke about Image 2000 and its goal of a cooperative venture of profit, non-profit, and governmental agencies working together to improve Bakersfield's image. The proposal included an eight-page four-color tabloid of approximately 275,000 copies to be p~inted and inserted in a fall Sunday edition; 200;000 in the Los Angeles Times and 75,000 in The Bakersfield Californian. The second issue of a similar tabloid would be scheduled to come out in the spring of 2001 with approximately 500,000 copies printed and inserted in Sunday editions; 200,000 in the Los Angeles Times, 200,000 in the San Francisco Chronicle, and 75, 000 in The Bakersfield Cafifomian. Cox Cable has indicated they will provide $55,000 of paid air time in the form of PSA spots. Image 2000 is looking for sponsors and would like City Council approval and endorsement of this project, so that different City entities, such as the Convention and Visitors Bureau, would help them with financing and information. There are three levels of sponsorship: $8,000, $15,000, and $25,000. P AFT BUDGET AND FINANCE COMMITTEE Monday, May '15, 2000 Page -3- Mayor Price was present and indicated the City's support of efforts to improve the image of Bakersfield. He believes the plan for the tabloid has changed since he was first approached by Image 2000. It appears it has become more of an advertising supplement rather than just being promotional. He felt it would be up to the Committee to make the recommendation if this is the venue they wish to financially support. There was discussion about the Chamber of Commerce Vision 2020 also having an Image Committee. The Convention and Visitors Bureau also has just put out a beautiful, full-color reference guide promoting tourism in Bakersfield. To avoid duplication of City support, the Committee suggested that the three groups meet and coordinate plans. Committee members reiterated .that Council supports private efforts to promote the City, but is cautious regarding the expenditure of City resources on identical-projects. The Committee recommended waiting until the Chamber's Vision 2020 project is completed and directed staff to see where efforts might be coordinated. C. Discussion and Committee recommendation for establishing procedures for evaluating ambulance service rates This referral generated from the Council meeting when ambulance rate increases were approved on information from the provider, and a question was asked if there was any methodology in place to compare services and rates with other cities. John Stinson stated that the last survey on ambulance rates was done in 1992. The cities surveyed were Sacramento, Modesto, Stockton and Fresno. Stockton no longer regulates rates. In 1993 the local process was changed. It had become increasingly difficult to do comparisons with other cities on an annual basis. The type of service locally provided is somewhat different in nature and managed care also affects services provided. Staff has checked with State and County EMS to see if they had knowledge of any recent surveys, and they are waiting for input in this regard. Gene Tackett stated that there is a review of the present system going on by Fred Drew, Kern County EMS. The review is going to address the system, pricing, and requirements for response times, so there may be some information generated from that. Committee members agreed that staff can do a survey with comparable cities, but should wait until results come out of the County EMS review since we must work with the process they will define. It was noted that the City has control of rates within the City, but State law provides that County EMS controls the zones and regulations over service providers qualifying to serve the area. The Committee directed staff to prepare an informational memo regarding what process we have in place for setting and regulating rates, a list of cities that have comparable services that could be used in a survey, and what role the City has with County EMS. It was discussed that in the past, requests for ambulance rate increases were brought to the Budget and Finance Committee for review and recommendations to the full Council. The Committee changed that procedure to staff review and their recommendations for action by the full Council. This process was implemented by ordinance approved by the Council in 1995. The Committee further requested staff to include in the memo the pros and cons of both processes. Any recommendations will require an ordinance amendment. This item is to be brought back to the Committee for further study. DRAFT BUDGET AND FINANCE COMMITTEE Monday, May 15, 2000 Page -4- D. Discussion regarding Southeast Bakersfield In-fill Housing Development Project (This item heard first under New Business) Jake Wager stated a proposal has been received from Mr. Marvin Dean and a determination is being made concerning its qualifications of eligibility for CHDO funds. A letter was sent to Mr. Dean on May 8th asking for additional information needed to complete the department's review of the application. Mr. Wager has been advised by Mr. Dean .that they now wish to revise their proposal. Mr. Dean spoke about their infill project of building affordable homes on vacant lots in the 'southeast redevelopment project area. They are no longer specifying what type of funds, but are requesting a conditional commitment letter by May 25th from the City to do a private project not to exceed 10 homes in the southeast. Their request is for $15,000 per house for a total commitment of $150,000. He stated a desire to work with City-Code Enforcement regarding property owners who do not wish to improve their property, work with the City and County rehabilitation programs, and work with law enforcement to set up neighborhood watch programs. Alan Tandy explained that in the administration of any city, federal, HOME/CHDO funds, or Block Grants, the paperwork trail and the composition of the documents have to be complete. When the requested information is received from Mr. Dean, the application will then be finalized and an agreement drafted for approval by both parties. When that step is finalized, the project request can move forward for City Council approval. The Committee directed staff to work with Mr. Dean when he has provided the necessary information for the application. 7. COMMITTEE COMMENTS None. 8. ADJOURNMENT The meeting adjourned at 4:55 p.m. Staff present: Mayor Bob Price; City Manager Alan Tandy; City Attorney Bart Thiltgen; Assistant City Manager John Stinson; Assistant City Manager Alan Christensen; Assistant to the City Manager Damell Haynes; Economic Development-Director Jake Wager; Fire Chief Eon Fraze; Community Development Coordinator George Gonzales; Finance Director Gregory Klimko; Development Services Director Jack Hardisty; Public Works Director Raul Rojas; Public Works Engineering Manager Jack LaRochelle; Assistant to the Public Works Director Georgina Lorenzi; General Services Superintendent Brad Underwood; Fleet Superintendent Ernie Medina and Deputy Fire Chief Gary Hutton. Others present: James Burger, The Bakersfield Ca/ifornian; Marvin Dean, Southeast Bakersfield Business and Property Owners Association; Ruth Klein, Image 2000; Gene Tackett; Barbara Harris, Greater Bakersfield Legal Assistance; Stephanie Campbell; and Jacqualine Att. cc: Honorable Mayor and City Council DWH:jp BAKERSFIELD CITY MANAGER'S OFFICE MEMORANDUM July 14, 2000 TO: Alan Tandy, City Manager FROM: John W. Stinson,~ss~stant City Manager SUBJECT: Ambulance Rate Review Process The Budget and Finance Committee asked staffto provide information on the process used to. review rates for ambulance service in the city. For many years staff conducted rate surveys of several other cities and reviewed this information with the City Council and ambulance providers. Staff made recommendations regarding proposed rates and the Council, after review by the Budget and Finance Committee and discussions and negotiations with the ambulance providers would adopt certain rate adjustments or in some cases changes to rate categories. Ambulance companies generally would justify the rate changes due to cost of living increases, increases in insurance costs, fuel costs, etc. This process was time consuming for the Council, staff and the ambulance providers. On March 10, 1995 the City Council, in response to a request by ambulance service providers, amended the Ambulance Regulation Ordinance to provide for a new method of ambulance rate review by the City Council. The Ordinance now requires the companies to submit their proposed rates by January 1 st each year and that a public hearing be conducted within 60 days. The Council may increase, decrease, accept or alter the charges as submitted by the ambulance service providers. The new rates are to take effect on April 1 following the public hearing and upon adoption of a resolutiOn by the City Council setting the rates. The new process provides a greater opportunity for public input and significantly reduced the time needed for review for every proposed change to the rates. Staff continues to review the basis for any rate increase proposed by the ambulance providers Staff has prepared a brief informational survey (attacl/ed) of rates for the cities which have been used in the past for rate review purposes. Ambulance rate structures are not consistent throughout the state, and due to differences in billing methods, rate categories, and local regulatory and operational criteria the comparison and benchmarking of rates is cumbersome and a somewhat subjective process. S:UOHNL~MB~unbulance Rate Review Process.wpd For example, the City of Bakersfield Ordinance requires that all ambulances responding to emergency calls be staffed at an Advanced Life Support (ALS) level, others in the survey may not have that requirement. Some providers have the ability to utilize a "laundry list" of fees for additional items such as use of a cervical collar splints, etc. Some have all inclusive fees. One of the cities surveyed (Sacramento) has their Fire Department 'provide ambulance service and there is a $50.00 charges for a medical response by the fire truck where there is no medical transport. Some counties provide rate regulation and some do not. Some areas provide for exclusive operating areas for ambulance providers. As you can see, even the rate structures for Hall ambulance within the City of Bakersfield and those for the unincorporated areas of the County of Kem differ. These and other factors make rate review a complex matter. There may be some differences in the rates based on the different implementation dates of rate setting for each area. These rates represent what the current rates are in each area. The rate information was provided by County EMS agencies or the ambulance provider indicated. Staff'can acquire additional or more in depth survey information should the Council desire. $:~JOHN~uMB~mbulance Rate Review Process wpd Ambulance Rate Survey - 2000 City Provider County BLS ALS Mileage Night Emergency Oxygen Other Bakersfield Hall Ambulance Kern $357.00 $575.00 $16.00 $70.00 $52.00 $57.00 (1) Fresno American Ambulance Service Fresno $244.00 $455.00 $12.24 Incl. Incl. Incl. (2) Stockton Various San Joaquin $327.00 $580.00 $12.30 $61.00 $68.00 $46.00 (3) Modesto American Medical Response Stanislaus $322.28 $597.65 $13.65 incl. $131.35 $63.00 (4) Sacramento City of Sacramento Sacramento $51.5.43 $591.16 $12.95 $60.63 Incl. $55.12 (5) Kern County Hall Ambulance Kern $429.00 $575.00 $17.30 $74.00 $74.00 $57.00 (6) (1) Additional charge for disposable supplies and medications allowed up to $375.00 maximum. (2) Additional charge for disposable supplies and medications allowed, oxygen in base rate, county ordinance provides for exclusive operating area. (3) Additional charge for disposable supPlies and medications allowed, ALS base rate includes emergency charge of $68.00 (4) Additional charges allowed from list approved by County. (5) Additional charge of $50 for first responder and no transport, additional charge for disposable supplies and medications allowed. (6) Additional charges allowed from list approved by County. Bakersfield Museum of Art ~r". P. O. ~x 1911 Bakersfield, CA 93303-1911 ~C ' ~~ ~ ~ ' ' 1930 R Street, Bakersfield, California 93301 ~ ~ ~ 6 ~1.323.7219 · ~ MI.323.72M ~C,~ MANAGER'S May 23, 2000 ~.~.., Mr. Alan Tandy ro~..~ Ci~ Manager ~,~.~ ~,.. Ci~ of Bakersfield ~" ~"~'"' 1501 T~ Avenue T~ We~ F~nciol V~e ~cre~ c,o~ r~. Dear ~. T~dy: Brae M~in ~, ~,,,~.~,., ~0~ On behalf of ~e Bakersfield Museum of ~ I respectfully request that ~e Ci~ of ~7~,o,t~. Bakersfield revisit ~e issue of the maintenance of~e ~o~ds s~ounding ~e ~.o~ Bakersfield Museum of ~. S~ce ~e Ci~ stopped ~e maintenance of o~ gardens, s~" ~,,o, to,~.~., it has put additional press~e on o~ ~&ais~g effom to covg ~ese cosB. As you ~,,. ~,,,~ ..... ~o~. are aware, we ~e right ~ ~e middle of o~ expansion project and are c~ently o,,mo,s reviewing all of o~ operating expenses and ways to pay off our cons~ction loans ~, ~.~- as soon as possible. J~e c~,,. ~ ..... ~ .... To that end, and in light of o~ proximi~ to Cen~al Park, it seems logical ~at the s~ .... co~ Ci~ of Bakersfield could maintain ~e Museum ~o~ds at nominal a cost. It goes ~. co~,~., without saying ~at yom landscaping crews do an excellent job and we would ~s. co,~ ceminly love to have them back. If ~is is not feasible, then we are as~g for c~,~, ~,~,., suppo~ in ~e amount of $750 per month for the next five ye~s to cover the cos~ of o,~. o~. our present gardening se~ice. C~ently we pay $850 per month, but ~e size of the ~,,~,t. new building will reduce the amount landscaping, thus lowering on-going o,. ~b,. a~,~. maintenance costs. c~.~o,~o ~ank you for yo~ time and consideration with ~is impo~nt ma~er. With the Kry~ Jomie~ co~ Ci~'s help, we will be able to retire o~ cons~ction debt much. sooner and get to o~ ~o,~ the business of raising ~ds for o~,educational endeavors. We realize ~at ~e Ci~ ~ ~m~ budget heamgs ~e sm~g ve~ soon and .hope ~at our request can be considered at S,~[lo MCMut~ ~.. s~,m Executive Director ~o~,t~ ~ cc: Councilwoman Pat Demond, Chair, Budget and Finance Commiaee ~o,.t~ w~r .... Councilman Mark Salvaggio, member, Budget and Finance Commiaee ~,~.~. e~.. Councilman Mike Maggard, member, Budget and Finance Commiuee C~ ~ ~ C~ C~des G, Esecu~ O~ BAKERSFIELD Alan Tandy · City Manager June 15,2000 Mr. Charles Meyer Executive Director Bakersfield Museum of Art P.O. Box 1911 Bakersfield, CA 93301 Dear Mr. Meyer: I received your letter of May 23, 2000 requesting the City to reconsider providing maintenance services to the grounds surrounding the Bakersfield Museum of Art. Since this matter is a review of aprevious Council decision, it is best addressed at the Committee level first. Therefore, I have scheduled the matter for consideration at the Budget and Finance Committee meeting tentatively scheduled for July 17, 2000 at 12:00 noon in the City Manager's Office Conference Room. Please ensure that an appropriate Museum representative attends that meeting. Sincerely, rrPat Demond Mark Salvaggio sUnCilmember Mike Maggard sistant City Manager Alan Christensen Assistant City Manager John Stinson Assistant to .the City Manager Darnell Haynes City of Bakersfield · City Manager's Office · 1501 Truxtun Avenue . Bakersfield · California · 93301 (661) 326-3751 · Fax (661) 852-2050 Bakersfield Museum of Art ~";'Z .... ;;.' ....... P. O. Box 1911 Bakersfield, CA 93303-1911 1930 R Street, Bakersfield, California 93301 ,i 2 6 661.323.7219 ° fax 661.323.7266 CITY MAN,,.-,~eR ~ o:..': ........ May 23, 2000 EXECUTIVE COMMI1TEE Phitip Zonder P,.,,de., Mr. Alan Tandy To~..~,~ City Manager President Elecl E,,:o~.,h B~o,.e City of Bakersfield ~=,,P,e,,d.., 1501 Truxtun Avenue Terw Werdel Ad,.,.,s,,o..',,,e ~r.,,d.., Bakersfield, CA 93301 Soho/Ven~ura s ...... ~ Dear Mr. Tandy: Cloudio True ~,~,. Mod~, On behalf of the Bakersfield Museum of Art, I respectfully request that the City of j.~,,.o,noh Bakersfield revisit the issue of the maintenance of the grounds surrounding the v,~e ~,es,d ..... to,~e Bakersfield Museum of Art. Since the City stopped the maintenance of our gardens, Greg Hotdy v,c, Pre,,~ ..... ~r~ it has put additional pressure on our fundraising efforts to cover these costs. As you Slan E~hner ~,~,P~e,,d ..... ~o,~e are aware, we are right in the middle of our expansion project and are currently ~,.crots reviewing all of our operating expenses and ways to pay off our construction loans S~o, ~e;~.~ as soon as possible. Jo,ce Bol~on ~o~,rs ~,o~don TO that end, and in light of our proximity to Central Park, it seems logical that the ChcJilo ~ros~.-Robinmn s~.°,o~ Co,,, City of Bakersfield could maintain the Museum grounds at a nominal cost. It goes J.on Co~he, without saying that your landscaping crews do an excellent job and we would ~.g a=, certainly love to have them back. If this is not feasible, then we are asking for t.J. CorN, c~.,, ~o,,,.~ support in the amount of $750 per month for the next five years to cover the costs of =,o.. ~.o .... our present gardening service. Currently we pay $850 per month, but the size of the leo~ Elwell ~,,,~0,~e . new building will reduce the amount landscaping, thus lowering on-going ~, So~,. ~eor~, maintenance costs. c,.,h,o,=,~o Thank you for your time and consideration with this important matter. With the Kty~no Jornieson Co=~Soh ..... City's help, we will be ablc to retire our constraction debt much sooner and get to ,o.~a ~ ..... the business of raising funds for our educational endeavors. We realize that the City To~ M~Co,,,~ budget hearings are starting very soon and hope that our request can be considered at s,.t~ M~,,,~ that time. · Melis~ Polmer ~Jnd° Ro~nmn Sunny Sco~eld Go,land Sm,lb Executive-'Director Anne Sg~uleiing C~~ounci ~:O" S~nley ,~°,y to~ ~ ..... cc: lwoman Pat Demond, Chair, Budget and .Fin ~,~e,T ..... Councilman Mark Salvaggio, member, Budget and Finance Committee ,,,o,~ w,~,~ x~C°uncilman Mike Maggard, member, Budget and Fin~ Cfa,tmon, 8k~e ~,bbon Circle Chodes G. Meyer \ BAKERSFIELD CiTY MANAGER'S OFFICE MEMORANDUM February 12,1999 TO: ALAN CHRISTENSEN, ASSISTANT CITY MANAGER FROM' TRUDY SLATER, ADMINISTRATIVE ANALYST III ~ ~ SUBJECT: MAINTENANCE COSTS FOR BAKERSFIELD MUSEUM OF ART In response to your request for background information on maintenance costs for the BakerSfield Museum of Art, I am attaching six prior-year memos. The first five memos (all in January 1997) directly relate to maintenance costs. The sixth memo (dated June 26, 1995) was an evaluation of what would be needed for the existing building (i.e., before changes) within the next five years (through 2000). I have e-mailed Brad, Kevin and Allen Abe regarding asking for new estimates on annual maintenance costs for the museum. I asked only for information on the Museum building and grounds which have not been enhanced/changed. Please let me know if you need anything further. (P:\BAF'~9902121)  DIVIS ION OF RE CI{~T I ON ~ P~K S DATE: January 10, !997 TO: Alan Tandy, City Manager FROM: Frank Fabbri, Parks Superintendent~ SUBJECT: Bakersfield Museum of Art (Maintenance Costs) This memo is in response to a memo from Trudy Slater requesting city cost associated with the Museum of Art in Central Park. -he annual costs to maintain the grounds surrounding the Museum of Art is ostimated at $12,750. These grounds require more time and money per acre as compared to a City park due to the level of landscaping. The grounds contain many azaleas, camellias, roses and other high maintenance plant material. · Several items of concern regarding the purchase are 1) the water and electrical for the grounds irrigation is connected to the remainder of the park and 2) the grounds surrounding the Museum of Art is a memorial camellia garden honoring the late Aram C. Adams and name plaques honoring the memory of many local citizens have been placed on individual plants. In addition the grounds include a waterfall fountain in memory of the late Fred Schweitzer. The Camellia Society of Kern County is not as active as it was in the years past, but it is still in existence. A contact person would be Dr. Richard Stiern. If you need additional information, please contact me at ex. 3117. cc: Trudy Slater, Administrative Analyst III Stan Ford, Recreation and Parks Director Larry Jamison, General Services Superintendent JAN I '997 BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM TO: Trudy Skater, Administrative Analyst t~' DATE: January 17, 1997 SUBJEC'r: .CITY COSTS CONNECTED WITH THE BAKERSFIELD MUSEUM OF ART AND RELATED GROOm-Ds In response to your January 3, 1997 memo on this subj~t, the museum n:ceives refuse service at a no charge, ~ part of a bin shared with the park. It costa the City approximately $242.00 per ytar to provide refuse collection for the museum. This sharing axrangement is considerably cheaper than separate service, wlfich would be billed at $501.00 per year if an individual museum account was set up. KB:smp 8:XWI~DAT&~MU~:I~UM M E M 0 R A N D U M ,JAt, I ID '" :.;1 ~-Y ~v;ANA.~R'S OFF~,?'~ January 22, 1997 ....... To: Trudy Slater, Administrative Analyst III From: ~ . . 'Larry C Jamison, General Services Superintendent · Subject:~ General Services costs connected with the Bakersfield Museum of Art and related grounds. In response to your memo dated January 3, 1997 the following is a breakdown by section of the General Services Division's costs for providing maintenance and repair services for the Bakersfield Museum of Art. Buildinq Maintenance and Air Conditioning At present, the Building Maintenance section answers approximately 25 two-to three-hour service calls per year, for a total labor and materials cost of $6,500. This includes the monthly changing of filters as well as preventive maintenance. There are four 5-ton air conditioning and heating units at the Art Museum, three of which are approximately 26 years old -- 15 years past their life expectancy. If necessary, the cost to replace equipment in the next few years is as follows: Four 5-ton A/C Dual Packs - $2,300.00 each = 9,200 Two humidifiers - 500.00 each = 1,000 One drinking fountain - 500.00 each = 1,000 $11,200 Plant Maintenance Currently the Plant Maintenance section spends an average of 10 to 12 days per year performing preventive maintenance measures at the Art Gallery. These include roof cleaning, plumbing repairs and painting. Average cost per day $145.00 X 11 days = $1,450 per year Electrical In the past year the electricians performed eight hours of maintenance at the Art Gallery. They also added $1,000 worth of electrical equipment to upgrade the service, add .lights to the exterior of the building and place receptacles around the garden area. There is a request pending for more outside lighting and a few additional receptacles that would cost approximately $1,000 for labor and materials. B A K E R S F [ E L D CITY MANAGER'S OFFICE MEMORANDUM JANUARY 3, 1997 TO: KEVIN BARNES, SOLID WASTE DIRECTOR FROM' TRUDY SLATER, ADMINISTRATIVE ANALYST III '~'.:--'!~.,'--~.,~, .::~:.~,-'~".,_.. ,, SUBJECT: CITY' COSTS CONNECTED WITH THE BAKERSFIELD MUSEUM OF ART AND RELATED GROUNDS The City has an agreement with the Bakersfield Art Foundation which gives it the option to purchase the Bakersfield Museum of Art building and related grounds (generally considered to be inside the fenced area). Upon the purchase, the Bakersfield Art Foundation takes over all maintenance of the building and grounds. Members of the Bakersfield Art Foundation Board met with City Manager Alan Tandy today and requested that the City continue to maintain the current level of service it provides for the first two years after the purchase is made. It is my understanding that that City provides garbage service for the Museum at no charge. Could you please let me know whether this is the case and, if so. what annual expenses are incurred by the City in providing this service. We are attempting to ascertain current expense for all services provided by the City to the Museum at no cost. Include in your estimate the cost for special requests made by the Bakersfield Art Foundation beyond what is considered normal service. Please feel free to add any comments which you feel are pertinent to ascertaining a clear picture of the costs expended by the City on behalf of the Museum. If you have any questions, please call me at ex. 3769. (P:\BAF1M0103973) cc: Alan Tandy, City Manager B A K E R S F [ E L D' CiTY MANAGER'S OFFICE MEMORANDUM JANUARY 3, 1997 TO: LARRY JAMISON, GENERAL SERVICES SUPERINTENDENT FRANK FABBRI, PARKS SUPERINTENDENT / FROM: TRUDY SLATER, ADMINISTRATIVE ANALYST III ~.;~.,.,..~Z~' ',.~..~'--~-~ SUBJECT: CITY COSTS CONNECTED WITH THE BAKERSFIELD MUSEUM OF' ART AND RELATED GROUNDS The City has an agreement with the Bakersfield Art Foundation which gives it the option to purchase the Bakersfield Museum of Art building and related grounds (generally considered to be inside the fenced area). Upon the purchase, the Bakersfield Art Foundation takes over all maintenance of the building and grounds. Members of the Bakersfield Art Foundation Board met with City Manager Alan Tandy today and requested that the City cominue to maintain the current level of service it provides for the first two years a~er the purchase is made. In order to ascertain what the costs are for providing such a service, please forward to the City Manager an estimated annual cost for maintaining the building and the grounds. Include in your estimates the costs for special requests made by the Bakersfield Art Foundation beyond what you would consider to be normal maintenance upon a City building or City grounds. Also indicate any special needs or maintenance expenses that are to be anticipated within the next few years. Please feel free to add any comments which you feel are pertinent to ascertaining a clear picture of the costs expended by the City on behalf of the Museum or grounds. If you know of other departments which provide City services to the Bakersfield Museum of Art at no cost, please let me know which ones they are so that I can contact them as well. If you have any questions, please call me at ex. 3769. (P:".BA~M0103972) CC: Alan Tandy. City Manager MEMORANDUM June 26, 1995 To: /T~dy Slater, Administrative Analyst From: ~Larry C. Jamison, General Services Superintendent Subject: '-~/ BAKERSFIELD MUSEUM of ART BUILDING During a recent evaluation of the Museum of Arts building, I am recommending the'following items be completed with-in the next five (5) years: 1) Replace three (3) eighteen year old 5 ton A/C units with-in the next two years. These units run approximately $2000 each installed. The present units were salvaged from the old American National Bank building and are now about 20 years old. We recently replaced the fourth unit. 2) Re-roof the entire building with-in three to five years. The existing roof is approximately twelve years old and is not projected to last more than three to five years because of the large amount of material falling from the large trees and the frequency of cleaning. We estimate $15,000 for replacement. 3) Replace both front doors which are damaged from termites this year for a approximate cost of $1500. 4) Replace carpet in main lobby next year - $1500. '.~' ,~ ':' 5) Paint complete exterior and interior main lobby with-in the next two years - $1000. 6) Re-caulk all exterior windows to stop water damage to the inside this year. All of the above items are only estimates in time and costs and are subject to change. However, it is important these items be considered if the City is going to continue to maintain the facility. AGREEMENT "O. 9 ? - 2 ? CONTRACT TO SELL REAL PROPERTY THIS AGREEMENT made and entered into this SEP ! 0 1997 by and between the' CITY OF BAKERSFIELD, a Municipal corporation, (hereinafter referred to as "CITY" or "SELLER" and the BAKERSFIELD ART FOUNDATION, INC., a California charitable corporation, (hereinafter referred to as "CORPORATION" or "BUYER"). R E C I T A L S: WHEREAS, CITY is the owner of certain real property located at 1930 "R" Street, · Bakersfield, and all improvements and fixtures thereon, including the Bakersfield Museum of Art, particularly depicted by the diagonal lines on the map attached hereto as Exhibit "A" (said real property and Museum are hereinafter referred to collectively as either "Museum" or "the Property") and incorporated by reference herein; and WHEREAS, CORPORATION was organized in 1986 for the purpose of operating Museum for the CITY in accordance with Chapter2.56 of the Bakersfield Municipal Code; and WHEREAS, during this entire period, CITY has leased the Museum to CORPORATION for an annual rental of a dollar per year in return for CORPORATION operating as an art museum and art gallery; and WHEREAS, CORPORATION represents that it is competent to continue operating the Museum to provide the services; and WHEREAS, the CORPORATION desires to improve and expand the Museum and the CITY is desirous of allowing the CORPORATION to improve the MUseum; and WHEREAS, the "improvements" contemplated by this agreement are as follows: the addition of approximately 4,529 square feet, .including two new bathrooms, an additional gallery (designated, the "Ablin Gallery"), a foyer and gift shop, as depicted in the red outline on the floor plan designated Exhibit "B'; and WHEREAS, CORPORATION and CITY have reached an agreement whereby CORPORATION will purchase the Property and fixtures thereon including the Bakersfield Museum of Art as said property is described in Exhibit "C" and attached hereto by reference herein. ' NOW, THEREFORE, in consideration of the covenants, conditions and terms expressed in this Agreement, CITY and CORPORATION do hereby mutually agree as -Page 1 of 6 Pages - 1, PURCHASE. Subject to the terms set forth below. CITY agrees to sell the Property to CORPORATION for the lump sum of Five Thousand Dollars ($5,000). Except as noted herein, all improvements, fixtures, equipment, and furmshings are part of said purchase. · All CITY art work and personal property described in Exhibit "D" attached hereto and incorporated by reference herein will remain the sole property of CITY. However. said personal property described in Exhibit "D" will be 'maintained and stored by CORPORATION for one year from the date escrow closes. At the conclusion of such .time, CORPORATION shall turn over all personal property and art work described, in Exhibit "D" to CITY in good repair. In consideration for CORPORATION maintaining the personal property described in Exhibit "D". CITY will maintain the Property in the.same manner as the parties hereto have been accustomed to under previous lease agreements. for one (1) year from the date escrow closes. CITY shall not, however, maintain any portion of the Property which is under construction, nor shall it maintain any newly constructed facilities. 2. PURCHASE PRICE. BUYER shall pay to SELLER the sum of Five Thousand Dollars ($5000) payable as hereinafter prowded. Within five (5) working days of the execution of this Agreement by all parties. BUYER shall deposit said sum with the escrow holder as an earnest money deposit. 3. ESCROW· a. Escrow Holder. The purchase and sale of the Property shall be consummated by means of an escrow to be opened at the office of First Amencan Title Insurance Company, herein "Escrow Holder". located at 4540 California Avenue. Bakersfield, California 93309. b. Escrow Instructions. Within twenty (20) working days of execution of this Agreement by all parties, each shall deliver to Escrow Holder appropriately executed escrow instructions or file a written protest detailing what instructions are-not acceptable. This Agreement shall serve as the parties' instructions to the Escrow Holder and shall become part of the escrow instructions for consummation of the purchase and sale of the Property. SELLER and BUYER agree to execute such additional and supplementary instructions as may be appropriate or required by Escrow Holder to comply with the terms of this Agreement: provided, however, that in the event of any conflict between this Agreement and any additional or supplementary escrow instructions, the terms of this Agreement shall control, unless the parties jointly agree to the contrary. Said $.',MtJSEUM~SALE.AGR Seolemmer 3. 1997 -- Page 2 of 6 Pages - escrcw ,nstruct~ons are ~ncorporated herein by th~s reference. c. Closing Costs. BUYER shall pay all closing costs ~ncluding, but not lim~tecl to: title insurance, recording fees. documentary transfer taxes, and the escrow fees. SELLER shall be responsible for all real property taxes and assessments accruing up to the close of escrow and the cost. if any, to clear t~tle to the Property. 4, PRELIMINARY TITLE REPORT AND DOCUMENTS. Within ten (10) working days of execution o:f this Agreement by all parties the following shall occur: a. SELLER shall obtain a preliminary title report, herein "PTR". concerning.the Property, issued by First American Title Insurance Company; together with .copies of reproducible documents referred to in such PTR, if any. b. SELLER shall provide BUYER co.pies of all currently effective unrecorded tenant leases, licenses or other agreements, if any, relating to the Property. BLJ-YER shall deliver to Escrow Holder its written approval or disapproval of any exceptions to the title referred to in paragraphs (a) and (b) above within ten (10) working days after BUYER's receipt thereof. In the event such written approval or disapproval is not received by Escrow Holder on or before the date due. it shall be presumed BUYER has approved each of sa~d exceptions. If. after receipt of disapproval of any exceptions to the t~tle. SELLER does not elect to cure all of sa~d exceptions, then BUYER shall have the'right e~ther to accept t~tle to the Property subject to sa~d exceptions. thereigy Waiving any and all claims against SELLER by reason thereof, or to terminate this Agreement. BUYER shall give' SELLER such written notice of BUYER's election within the ten (10} working days after receipt of SELLER's election not to cure. If BUYER elects to terminate this Agreement. thereafter neither SELLER nor BUYER shall have any further liability hereunder, except that BUYER shall be entitled to the prompt return of all funds deposited by BUYER with Escrow Holder. less reasonable escrow cancellation fees and costs and title company charges which BUYER hereby agrees to pay. 5. CLOSING DATE. Escrow shall close no later than forty (40) days from the execution of this Agreement by all parties, unless extended by mutual written agreement of all parties. 6. SELLER'S RIGHT TO A REVERSIONARY INTEREST. It is understood that CORPORATION desires to construct the ~mprovements on the Property subsequent to the close of escrow. The improvements shall be finished by the year 2001, and the Property must. at all times, remain as an art museum and art gallery open to the public. Such definition shall be subject to a reasonal:)le interpretation. CITY retains a reversionary interest to the-Proper~y such that if construction of said improvements are not finished by the year 2001. or ~f the Property ever ceases to be used as an art museum and art gallery open to the public, the Property sl~all be returned to CITY for $5000. in accordance w~th Section 885.010 et seq. of the California Ciwt Code. Said covenant shall run w~th the land. BUYER shall take reasonable means to assure that no damage to the property outside the legal description of the Property, set forth in Exhibit "C", results from such improvements. Should construction of such improvements not be finished by the year 2001, or if the Property ever ceases to be used as an art museum and art gallery open to the public, the Property and all of the improvements by BUYER will become the property of CITY. and CORPORATION will have no further rights with respect to them. Such covenant shall run 'with the land. 7'. CONVEYANCE OF TITLE. SELLER agrees to convey to BUYER fee simple title to the Property, subject only to the permitted exceptions as set forth in the title policy or elsewhere in this Agreement. On or before September 30. SELLER.shall execute a Grant Deed which conveys fee simple title to the Property to BUYER and shall deliver same to Escrow Holder. A copy of the form of said deed is attached hereto as Exhibit and incorporated herein by reference. 8. WAIVER OF DEFAULT. The failure of any party to enforce against another a provision of this Agreement shall not constitute a waiver of that partYs right to enforce such a provision at a later time. and shall not serve to vary the terms of this Agreement. 9. BINDING EFFECT. The nghts and obliaations of this Agreement shall inure to the benefit of, and be binding upon. the parties to the contract and their he~rs. administrators, executors, personal representati.ves, successors and assigns. 10. VENUE. Any lawsuit pertaining to any matter arising under, or growing out of. this Agreement shall .be inst~'tutect ~n Kern County, California. 11. TIME. Time is of the essence ~n this Agreement. 12. MERGER AND MODIFICATION. This Agreement sets .forth the entire agreement betWeen the parties, and supersedes all other oral or written representations. This Agreement may be modified only in a writing approved by the City Council and signed by all the parties. ' 1:~. CORPORATE AUTHORITY. Each individual executing this Agreement represents and warrants thai they are duly authorized to execute and deliver this Agreement on behalf of the CORPORATION or organization, if any, named herein and that this Agreement is binding upon said CORPORATION or organization in accordance with its terms. 14. EXECUTION. T-his Agreement is effective upon execution. It is the product of negotiation and all part~es are equally responsible for authorship. Section 1654 of the Cahforn~a Ciwl Code shall not apply to the interpretation of-this Agreement. 15. EXHIBITS. In the event of a conflict between the terms, conditions, or specifications set forth in this Agreement and those in exhibits attached hereto, the terms,, conditions, or specifications set forth in this Agreement shall prevail. All exhibits to which reference is made in this Agreement are incorporated, whether or not actually attached. 16.. ASSIGNMENT. This Agreement shall not be assigned by BUYER. or any party substituted, without prior written consent of SELLER. 17, NOTICES. All notices relative to this Agreement shall be given in writing and shall be served or sent by certified or registered mail and shall be effective upon actual personal service or depositing in the United States mail. The parties shall be" addressed as follows, or at any other address designated by notice: To_-SELLER: CITY OF BAKERSFIELD 1501 Truxtun Avenue Bakersfield. California 93301 Attention: Don Anderson Telephone: 326-3061 ~ To BUYE--R: Elizabeth Blaine President. Bakersfield Art Foundation 1930 "R" Street Bakersfield. California 93301 Telephone: 323-7219 Either party may change its address for not~ce by delivering written notice to the other party as prowded hereto. 18, BROKERS AND FINDERS. The parties acknowledge and represent that SELLER shall pay no commission to any broker or finder in connection with the purchase and sale of the Property. 19, HAZARDOUS MATERIALS, SELLER is transferring property AS IS. SELLER knows of no hazardous matenals upon the.Property. BUYER has the right of entry during escrow to examine the Property to determine the existence of hazardous '. materials. Should hazardous materials be found on the Property, BUYER may either .accept the full responsibility and costs of clean-up or cancel the escrow. Once escrow closes. BUYER takes the Property AS IS and assumes all responsibility and liability for hazardous materials of every kind found on the Property including, but not limited to. clean-u0 costs. 19. WATER AND MINERAL RIGHTS. Unless othenNise agreed here~n. conveyance of the Property does not include the water and/or mineral rights, ditches. appropnations, franchises, privileges and easements on, connected with, or usually had and enjoyed in connection with the Property. 21. CONSTRUCTION REPRESENTATIONS. BUYER must obtain'all customary permits and meet all regulatory guidelines-required for improvements to the Property. This Agreement shall not be construed as making any CITY representations concerning whether such requirements will be approved, by CITY. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed, the day and year first-above written. SELL, ER: BUYER: CITY OF BAKERSF~LD BAKERSFIELD ART FOUNDATION. INC. APPROVED AS TO FORM: JUDY K. S'KOUSEN City Attorney /Jb DY k./SK'OUSEN / City Att~ney COUNTERSIGNED: ~~E~RY J. KLIMKO ~cM.~"~ance Director A~l:~.nm~,t~: Exh,b~ts 'A" a~ '8' C onl3'3c~ 'r oS ellR e31i3 r ooe~lv S ~MUSEUM~SALE.AGR s,,o,~,,~., ~ ~997 -- Page 6 of 6 Pages - Exhibit "A" 20TH STREET (-VACATE,:::)) i Look with BAKERSFIELD MUSEUM OF ART :.cP, eduled for Completion Fall 1'998 A PLAN TO SER'VE OUR COMMUNITY 0EPOSITCRY ' ! L C AI~INC~ I ' ou'rDoc~ The museum expansion project ',,.'ill :'exult :n a m::dcrn. 17.0()0 sq. lit. complex, providln~ two new galleries, a gift .q~oo. a modern kitchen. ,.vnrk ~pace to store art and to prepare for cxhibi- ~ms. improved ~l'ficc and conference areas, ano two new. t'u[ly cqmpped classrooms for an~ B~¥¢~, expanded art cducaUon pro,,ram. Exhihit "~" o ,c> Exhibit "C" -~G,~L DESC~TI, ON r-'xnIlOl . "D" CITY OF BAKERSFIELD ARTWORK AND PERSONAL PROPERTY MAINTAINED AND STORED AT THE BAKERSFIELD MUSEUM OF ART Gifts from Sister Cib/Wakayama. Japan: ,Acc,, No Oblect ( 1 ) su~t of armor 84 01 30 Clay Street (s[Ikscreen) (3) calhgraDny pnnts 84 01 31 FaIrmont and Mark Hosokms - Unaer Moon Happiness (s~kscreen) - When Family Well. All Go Well - 84 01 32 Chinatown (Yellow Sky) (silkscreen) HoDet~me 84 01 33 Cahforn~a Street Cable Car - Kenza~ (quotat~onl (sdkscreenl 84 01.34 Nob Hill (sdkscreen) 84 01.35 Chinatown (sengraoh) Work at the Museum includes the following 84.01.36 .Powell Cable Car (silkscreen) paintings by Marian Cunningl~am (unless 84 01.37 Harbor Scene noted"): 84.01.39 A Leave Taking ~2 84 01.40 Sunset Acct. No Obiecl; 84 01.41 WaterFront (s~lkscreen) 84 01.42 Dream Pastel 83.01.02 Waterfront w~tn Oirigibles 84 01.43 Gray Hea(3 83.01.03 Hunters Point 84 01.44 Coit Tower 83.01.04 Mexican Village 84 01.45 Volcano (s~lkscreen) 83.01.06 CalifornIa Street Cable Car 84 01.46 Loose Pol313~es 83.01.09 Fi? 84 01.47 Taoa (sdkscreenl 83.01.10a Kava Bowl #2 84 01 48 Mexican Village 83.01.10b Kava Bowt #3 84 01.49 Kiw~ Bird Isengraon) 83.01.11 Golden Gate Bndge 84 01.50 Post -¢,aros of San Francisco 93.01.12 Two Figures 84 01 51 Cctt Tower 83.01.13 Mata(3or 84 01.52 The Tourists 84 01.38 A Leave Taking 84 01.53 Seal Rocks 84 01.01 'PhotograDn of Marian Cunnmgnam 84 01 56 Tehuaua (sengraDn) on Cable Car 84 01.57 Abstraction #3 84 01 05 Shore Leave 84 0,1.58 Kmfe Dancer 84 01 06 Cakforma Street Cable Car #1 84 01 59 Sh~owrecK 84 01.07 AbstrAction-Foamer 84 01.60 Hea(3 #2 84 01.08 Mary Lou 84 01 61 Cemetery Near Taxco 84.01.14 San Joaclu~n Valley 84 0162 Fruit Bowl 84.01.15 Fisherman 84 01.63 Mexican Church. San ChnstoOal 84.01.16 Road to Vera-Cruz (black and white 84 01.64 La Comda hthograDn) 84.01.65 Kava Bowl 84 01.17 Pioneer 84.01.73 Guatemalan Mural 84.01.18 Road to Veto-Cruz (lithograot~) 84 01:19 Scientific Ex~e~tlon (sengral3n) 85.0166 Shio 85.01.67 Bull Ring 84.0t. 20 San Francisco HarUour (sengraDn) 85.01,68 Dr. Beel~e s Bat~osDhere 84.01.21 Flower Stand (s~lkscreem 85.01.69 T~ger Tamer 84 01.22 Golden Gate Bridge tchalk) 85.01.70 Lots Wife 84.01.23 The Beach 85.01.71 Chinatown 84 01.24 The Opera House (silkscreen) 85.01.72 'Portrait of Manan Cunmngnam by E. 84 01 25 Fern/Build,no ts~tkscreenl Roberts 84 01.26 Powell Street Turntable (sengrapnl 84 01~.,'~' NoD Hill fsdkscreen! 84 01 28 F:sherman s Wharf (s~lkscreen~ · 34 01 29 £atner Gate ~s~kscreen) {P ~BAF\COB-ART~ p a g e ~.~; l~"~d~.~ ' :'--' ~..-~.ca, ,<'.~4, SPACE ABOVE THIS LINE FOR RECOROER'S USE Grant Deed THE UNDERSIGNED GRA,NTORt~, DECLAREt~, D...OCUMENTARY TRANSFER TAX IS - unlncnroorate,, area _ C~t% Parcel -- ~omDutc~ nn Iul{ % ~lUe leh~ % aluc o[ hcnN -r cncumorancca rc~lnln8 at lime o[ sale. an~ FOR ~ V.~LUABLE CONSIDERATION. rece:m nt which is heresy ac~owled~eQ. Ci:': cf Bakersfield, a munici;al corpora:ion 3akersf!ald Ar~ Foundation, lac., a Callforzla ckarztaDle corporation 'n~ hmo~',n~ c~cr:=:u rcm ~ru~:mv ~jnc Ci~'; cf 5akersfield .-um¥,,, Kern ,m[c.~C~h~orm~: described in Exhibit · - ac~ached hereto As a macer~ai par~ o~ =his conveyance, Grantor and Grantee agree if the property descrZke~ kerein ever ceases co be use~ as an ar~ =useum and art gailery open public, :ke propers7 snail rever~ :o Grantor for ~5,000 in accordance fecclon ~85.0~0 ec ~e~ of the Californza · ~-,z~ Code and Agreement No. 97- ~ecween Gcan:or and Grantee, a copy of %'hich is on file in ~he office of ~akersfieid Ci:v Cler~. This covenant snaii run wi~h the 'ersonallv KnOwn I0 me lot DroYe~ [o me on The oasis o) satls)acm~ · :'v,oencel lo ce me oersonls) WhOSe name~sl ~slare suoscnoea to me · ~l~lft ~m$1rumen! an~ acRnow,eocea Io me inet ne~sne~mev '~e ~me in nt~nernne,r aumonz~ caoacl~,est, an= mat ov n,mne.me,r c~Qnaturmsl on IRe ,nslrumenl the oersomsL or the enlttv uPOn Dena. ;t wn,cn Ina ~r~nlsl ac~. ex~uma [ne ,nswumenl · '/ITN~SS my nano ama omc~al seal BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM TO: Alan Tandy, City Manager FROM: Raul Rojas, Public Works Director / DATE: July 12, 2000 SUBJECT: Bakersfield Landfill Closure Fundin~l The Bakersfield Sanitary Landfill (BSL) is one part of a former disposal site on Panorama Drive. The other part is the former Panorama Burn Dump, which operated on the site prior to the Sanitary Landfill. Originally, the entire disposal site was considered a single project for state-required environmental closure, with a draft closure plan being prepared in 1995. However, the two areas were designated as separate sites in 1996 to facilitate expedited remedial action at the Burn Dump. The Burn Dump was successfully remediated in 1998, and preparation Of a new closure plan for BSL has begun. There is a current need to determine the timing of this project's construction and to prepare for funding. The original, combined closure of both sites was assumed to cost in the neighborhood of $15 million. However, the amount to be funded in the future, has been reduced in two ways. Parts of the original project have already been completed, and a less costly method of capping the landfill has become an option. Separate remediation of the Burn Dump was accomplished for $1.3 million, considerably less than originally speculated. Construction of a landfill gas management system for $.1 million, a necessary part of closure, was accomplished as an emergency measure rather than during final closure. This work. was done with capital outlay from the Refuse Enterprise Fund, reducing the future funding requirement. The largest part of the project, which is the landfill cap, may be constructed of locally-obtained soil rather than more expensive clay typically used for landfill caps. If this approach is approved by the regulatory agencies, the remaining project capital cost is estimated to fall between $6 and $10 million. If not approved, the cost will be $1 to $3 million more. The City's funding requirement is further reduced by the County's obligation as the former operator of the landfill to fund half of the landfill closure. This applies only to the sanitary landfill, and not the Burn Dump remediation or landfill gas system. Because some of the landfill closure work will involve addition to the gas system at the City's sole cost, it is estimated that the City will pay about 55% of the remaining total. With a landfill closure cost estimate of $6 to $10 million, the City's funding requirement is MEMORANDUM ALAN TANDY, CITY MANAGER JULY 11, 2000 SUBJECT: BAKERSFIELD LANDFILL CLOSURE FUNDING Page 2 between $3.3 and $5.5 million, provided the alternate type of cap is approved. For a conventional cap, the City's portion would be $3.9 to $7.2 million. Unfortunately, no closure funds from disposal fees had been set aSide during the operating years, which ended in 1983. The operation predated laws which now require operating landfills to set aside funding reserves for closure. PerhaPs a sinking fund could have been used over more recent years to prepare for closure funding, but it seems that large capital outlays have used up available funds. The net effect may be similar, however, because capital outlays have reduced the amount of future funding. Following the larger capital outlays in prior years described above, $250,000 was appropriated for the new closure plan in FY 98-99 along with $70,000 in FY 99-00 for a soil test pad. In FY 99-00 the Refuse Enterprise Fund was able to begin budgeting additional closure funds, with $72,000 set aside in that year and $85,000 this year. Through a new cost-saving arrangement for commercial disposal fees, the Refuse Fund is estimated to have an additional $500,000 per year available for this purpose. It is important to note that this amount may vary, based on actual weight of refuse collected in the future. In any case, it appears that some amount of debt financing will still be necessary. The attached table estimates the amount of debt service and related impact on refuse rates for various scenarios, assuming the approval of an alternate type of cap. The table includes high and Iow estimates for this type of cap. If a conventional type of cap is used, the costs will be 16 to 30 percent higher. Three years beyond the current year are shown because it is not known how long it will take to obtain' regulatory approval of the less expensive type of landfill cap. Funding Alternative As previously noted in this memo, the City's funding requirement for the landfill closure is approximately $3.3 to $5.5 million, assuming the alternate type of cap is approved. Assuming worst case scenario, debt service on $5.5 million would be approximately $550,000 annually. The 2000/01 adopted budget included a set aside of $85,000 for the landfill closure. This set aside will be raised through user fees. Not factored into the 2000/01 budget was the projected $500,000 annual savings expected to result from the new cost-saving arrangement for commercial disposal fees. MEMORANDUM ALAN TANDY, CITY MANAGER JULY 11, 2000 SUBJECT: BAKERSFIELD LANDFILL CLOSURE FUNDING Page 3 If the $85,000 set aside was raised through user fees on an annual basis and if the $500,000 savings new cost-saving arrangement for commercial disposal fees were committed to pay the debt service requirements, the financing of the landfill closure may not impact the user rates. But, any cost-of-living increases, large capital purchases, and increased service levels would have to be recovered through user fees to ensure sufficient funding was available for operational and debt service costs. KB:kb BSL_funding.wpd BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM DATE: February 2, 2000 TO: ALAN TANDY, CITY MANAGER FROM: RAUL M. ROJAS, PUBLIC WORKS DIRECTOR /~Z/} ~' SUBJECT: STREET LIGHTING - OLDER AREAS OF THE CITY City Council Referral No. WF0018368 / 001, "Councilmember Irma Carson requested staff look into funding options and the feasibility of adding street iighthtg throughottt the older areas of the City. Public Works to check into light outages itt various locations of H"ard !." The General Services' Division has upgraded or added street lighting to three areas using ' CDBG funds within the past three years. Staff typically reviews areas for additional lighting when specific requests are made and when new areas are annexed, In addition, a program for night inspections throughout the City, has been implemented to inspect areas for outages twice monthly. Project Summaries Area bounded by Owens Street, California Avenue, Lakeview Avenue, and Virginia Avenue - street light fixtures were upgraded on existing poles. This work was completed in 1997. Area bounded by White Lane, Madison Avenue, Casa Loma Street and Cottonwood/Hale - approximately 50 new street lights have been added within the past Year. Of these lights seven are yet to be installed by PG&E on PG&E poles. Staff will be delivering the equipment for installation to PG&E within the next two weeks. In addition, seven on Filson Street, Carver Street, Lewis Street and Hale Street (an area of concern by Mr. Rick Peterson) have been installed but not energized by PG&E. PG&E was notified in writing November 30, 1999 to energize these lights. Staff has contacted PG&E about the situation, a definite date for service has'not yet.been established. This' project should reach completion within the next 60 days. Area bounded by California Avenue, the railroad tracks, and Lakevi!ew Avenue - sixteen (16) new street lights are in the process of being added. A letter to energize'these will be sent to PG&E next week. This project should reach completion within the next 60 days. --Page 1 of 2 Pages-- Due to an inquiry for additional lighting, the General Services DiVision has requested CDBG funds for FY 00/01 to add 57 street lights in the area bounded by California Avenue, Owens Street, Truxtun Avenue, and Kern Street. Estimated cost for this project is $80,000. Funding will be requested in FY 01/02 for a second phase of approximately 50 street lights which will extend the improvements to Brown Street. Estimated cost for the second phase is $75,000. With the budget process not yet complete we are not sure whether this project w!ll be implemented in the next fiscal year. When installing new street lights in existing areas, General Services staff uses the guidelines set forth in the City's engineering standards for new construction. Staff also communicates with other City Departments to address any concerns they may have. c: Joe Lozano, Public Works Operations Manager Brad Underwood, General Services Superintendent G tGROUPOA~GenSvc$~WF001836BREF wpd --Page 2 of 2 Pages-: BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM DATE: February 2, 2000 TO: ALAN TANDY, CITY MANAGER FROM: RAUL M. ROJAS, PUBLIC WORKS DIRECTOR SUBJECT: STREET LIGHTING - OLDER AREAS OF THE CITY City Council Referral No. WF0018368/.001, ., "Councilmember Irma .Carson requested staff look into funding options and the feasibility of adding street lighting throughout the older areas of the City. Public Works to Check into light outages itt various locations of Ward I." The General Services Division has upgraded or added street lighting to three areas using ' CDBG funds within .the.past three years. Staff typically reviews areas for additional lighting when specific requests are made and when new areas-are annexed. In addition, a program for night inspections throughout the City, has been implemented to inspect areas for outages twice monthly. Project Summaries Area bounded by Owens Street, California Avenue, Lakeview Avenue, and Virginia Avenue - street light fixtures were upgraded on existing poles. This work was completed in 1997. Area bounded by White Lane, Madison Avenue, Casa Loma Street and Cottonwood/Hale - approximately 50 new street lights have been added within the past Year. Of these lights seven are yet to be installed by PG&E on PG&E poles. Staff Will be delivering the equipment for installation to PG&E within the next two weeks. In addition, seven on Filson Street, Carver Street, Lewis Street and Hale Street (an area of Concern 'by Mr. Rick Peterson) have been installed but ;not energized by PG&E. PG&E Was notified in writing November 30, 1999 to energize these lights. Staff has contaCted PG&E about the situation, a definite date for service has'not yet been established. This project should reach completion within the next 60 days. Area bounded by California Avenue, the railroad tracks, and Lakeview Avenue - sixteen (16) new street lights are in the process of being added. A letter to energize'these will be sent to PG&E next week. This project should reach completion.within the next 60 days. G~GROUPOAT~GenSvcs~WF0018368REF wpd --Page 1 of 2 Pages-- Due to an inquiry for additional lighting, the General Services DiVision has requested CDBG funds for FY 00/01 to add 57 street lights in the area bounded by California Avenue, Owens Street, Truxtun Avenue, and Kern Street. Estimated cost for this project is $80,000. Funding will be requested in FY 01/02 for a second phase of approximately 50 street lights which will extend the improvements to Brown Street. Estimated cost for the second phase is $75,000. With the budget process not yet complete we are not sure whether this project will be !mplemented in the next fiscal year. When installing new street lights in existing areas, General Services staff uses the guidelines set forth in the City's engineering standards for new construction. Staff also communicates with other City Departments to address any concerns they may have. c: Joe Lozano, Public Works Operations Manager Brad Underwood, General Services Superintendent G.~GROUPDAT~GenSvcs~WF0018368REF wpd --Page 2 of 2 Pages-- BAKERSFIELD Economic and Community Development Department MEMORANDUM February 3, 2000 TO: Raul Rojas, Public Works Director FROM: Jake Wager, Economic Development Directoh,~'--~'~ '~ SUBJECT: COUNCIL REFERRAL ITEM - STREET LIGHT'I~ SOUTHEAST BAKERSFIELD .REDEVELOPMENT PROJECT AREA With the formation of the Southeast Bakersfield 'Redevelopment ProjeCt Area, the Project Area Committee(PAC) for the Southeast has recently taken an interest in street lighting needs for the area. At the PAC meeting on November 18th, staff arranged for Frank Young of the City's General Services Division to provide information on past, current and potential future lighting projects for the Southeast Project Area. He also discussed street lighting standards used throughout the city. A subcommittee of the PAC, led by Mr. Ricky Peterson, reviewed a majority of the Project Area for adequacy of existing street lighting. At the PAC meeting on December 16th, the subcommittee made a report that, in their opinion, most of the area needed additiona! street lights and the existing lights needed higher wattage bulbs. The PAC made a motion to adopt the subcommittee's proposal with staff to review and return with recommendations to the PAC. Since that time staff has been working with General Services on street lighting issues in the Southeast .by: A) evaluating the need for additional lights or higher wattage bulbs based on current City street light standards; B) coordinatiing a drive through of the Project Area to determine which lights are not operating and scheduling their repair or replacement; and C) determining what additional funds (tax increment, CDBG or others) are available for more streets lights in the Project Area Staff has reviewed the comments made by Mr. Peterson at the City Council meeting of January 26th. In these comments, Mr. Peterson said, "the Agency is in support of this street lighting project." As a point of clarification, we believe Mr. Peterson may have been referring to the PAE;, because a street lighting plan for the Southeast has not come'before the Bakersfield Redevelopment Agency for any consideration. Again the action taken'by the PAC was for staff to work with General :Services and bdng recommendations back to the PAC. Also Mr. Peterson mentioned that daytime drive-by shootings are retaliation for night-time drive-by shootings that occur because of insufficient street lighting. Staffwill consult with the Police Department in an effort to secure their expert advice .on the contribution increased lighting .may make in reducing drive-by shootings and in assisting in the prioritization of possible street lighting projects. P:\SE Project Area~memo AT - Council referral street lights.wpd Southe~t Bakersfield Project Area Committee _Re:po.rt on Street Li.qhti,ng Final Report Community Relations Sub-Committee Ricky L. Peterson February 17, 2000 Southeast Bakersfield Street Lighting Survey Community Relations Sub-Committee Stephanie Campbell Report Community Relations Sub-committee Street Lighting Survey December 16, 1999 I. Brundage at Washington to Union A. Fifteen (15), street lights on the eastbound traffic lane. B. Nine (9), street lights on the westbound traffic lane. C. Area covers a distance of 1.5 m/les 17. Virginia at South Brown to Union. A. Five (5), street lights on the eastbound traffic lane. B. Eleven (11), street lights on the westbound traffic lane. C. Area covers a distance of 1.2 miles. III. California at Collins Way to Union A. Nineteen (19), street lights on the eastbound traff~c lane. B. Thirteen (13), streetlights on the westbound traffic lane. C. Area covers a distance of 1.3 miles. IV. Owens at Brundage to California A. Four (4) street lights on the northbound traffic lane B. Nine (9), street lights on the southbound traffic lane. C. Area covers a distance of 1 mile. V. Lakeview at Brundage to California A. Fifteen (15) streets light on the northbound traffic lane. B. Thirteen (13) streetlights on the southbound traffic lane. C. Area covers a distance of 1 mile. The boundaries on the sub--section assigned to me are indicated above. I found the lighting to be very dim in my area sub-section. There were areas that had missing lights at the poles and needed repairs. I found overwhelming that many new lights would be needed to clearly illuminate the area. Ricky L. Peterson Report Community Relations Subcommittee Street Lighting Survey' December 16, 1999 I. Cottonwood at Brooks to Casa Loma A. Thirteen (13), streetlights on the northbound traffic lane. B. Three (3), street lights on the south bound traffic lane (note: Located in fi'ont of three churches). C. Area covers a distance of 1.3 miles. II. Cottonwood at Brooks 'to White Lane A. One (1), street li~t on the south bound traffic lane. B. Zero (0), street lights on the noi-th bound traffic lane C. Area covers a distance of .2 miles. Iii. Madison at White Lane to Casa Loma A. Four (4) street lights on the north bound traffic lane B.. Zero(O) streets lights on the south bound traffic lane C. Area covers a distance of 1.5 miles. I found severe street lighting deficiency in this area sub-section. Such a condition is hazardous and unsafe for both commuters and residents. Kimika Porter Report Community Relations SUb committee Street Lighting Survey December 16, 1999 I. White lane at Cottonwood Road to Union. A. One (1), streetlight on the eastbound traffic lane. B. Zero (0), street lights on the westbound traffic lane. C. Area covers a distance of 1 mile. 1I. Brooks at Hale to Madison. A.. Zero (0), street lights on the eastbound traffic lane. B. Eleven (11), street lights on the westbound traffic lane. C. Area covers a distance of 0.7 miles. III.PlarLz at Hale to Madison. A..Six (6), street lights on the eastbound traffic lane. B. Three (3), street lights on the westbound traffic lane. C. Area covers a distance of 0.7 miles. .I found insufficient lighting that is ver)' dangerous in the summer and life threatening in the winter ~vhen fog~'. Better lights would help to reduce drug sales and robberies. Art Powell Report Community.Relations Subcommittee Street Lighting Survey December 16, 1999 I. Watts at Cottonwood to Union. A. Five (5), street lights on the eastbound traffic lane. B. Four (4), street lights on the westbound traffic lane. C. Area covers a distance of 1 mile. I found the lighting in this area to be inadequate, which reflects poor lighting in a business area. Also, the 'lighting between Madison & Cottonwood Road on Watts Drive, is in my opinion sub-standard and needs improvement. Brighter lights can cut down on crime in the area. On 11/18/99 during a reg-ular scheduled meeting the Community Relations Sub-Committee ,,vas directed to prepare a report on the Southeast Bakersfield Project Area Street Lighting and Infrastructure Proposal. A Sub-Committee meeting was scheduled for 12/9/99, 6:30pm to 7:30pm at the Martin Luther King Jr. Center. The meeting was called to order at 6:30pm. Members present were Campbell, Peterson, Porter and Powell. A copy of the Agenda is submitted herewith (attachment - A). Under section III, a workshop was held. A map was used to identify target areas. The target area was div/ded into four (4) sub- sections, and each member present was assigned a sub-section. These sub-sections were identified and grouped by city/county boundar/es. City boundahes were identified to designate survey area. The examination of the target area commenced with identifying street names. Streetlights on the streets were numbered. The streetlights were examined for light deficiency. Comparisons were made between areas with' poor lighting, good lighting, and excellent lighting, both inside and outside the Project Area. The presentation by Mr. Young, from General Services was discussed. The Cit?"s street lighting plan ,,,,'as discussed. Safety, aesthetics, attracting businesses, and infrastructure were discussed. The issues of infrastructure improvements were voted deferred back to the full PAC Committee for further discussion. Information was compiled and sub-target area reports are to be prepared and presented on December 16, 1999 Motion was made to adopt the Southeast Bakersfield Project Area Street Lighting proposal. Comments were made about the urgency to move this item forward. Enforcement of Robert's rules of order during presentation of the report was adopted. Comments were made about the progress the full committee has made on projects to date. Other needed projects were discussed: Incubator Project (Ms. Campbell stated that she was making a presentation on Saturday - December 11, 1999 to Mt Elgons Advisory Board and that she would inform the PAC on the outcome of the meeting. The meeting was adjourned at 7:15pm. Respectfully Submitted R/cky L. Peterson Community. Relations Sub-Committee, Chair CC: City Counsel Attachment- A Cit-v of Bakersfield Southeast Bakersfield Proiect Area Communitw Relations Sub-Committee Meeting December 9, 1999 - 6:30pm to 7:30pm Martin Luther King Jr. Center 1000 South Owens Street A~enda I. Roll Call II. Invocation 127. Workshop - Street Lighting and Infrastructure A. Commercial Corridors 1. Target Areas 2. CiD: / County Boundaries B. Residential Areas 1. Target Areas 2. City / County Boundaries IV. Proposal A. Discussion on directing/questioning staffto use the general format - Of Old ToWn Kern - Street Lightkng Project- while changing the boundaries to the Southeast Bakersfield - Project Area - specific targeted areas. V. Comments VI. Adjournment 9 BAKERSFIELD Economic and Community Development Department MEMORANDUM March 8, 2000 TO: Southeast Bakersfield Project Area Committee FROM: Charles Webb SUBJECT: Requests from February PAC meeting At the February PAC meeting, the following questions were made of staff that required additional research. Here is a list of those questions and staff responses: 1. Q: Why are they skipping some streets .off of East Planz Road in doing the curb, gutter and street improvements ? A. Approximately $250,000 in Community Development Block Grant (CDBG) monies were budgeted for the improvements in the area. Public Works has used all the CDBG funds budgeted for the project so work was discontinued. All of the streets will eventually be done, but our Department did not have the funds to budget the entire project last year. Additional CDBG funds are being budgeted for in the upcoming fiscal year to continue the work. Streets that are still in need of curb, gutter and resurfacing are Oliver, AndersOn, Home, and Meeks. Public Works estimates it will require $125,000 to complete the streetwork. If the funds are approved by the City Council work will continue after July 1 In addition, Public Works will be reconstructing Madison Street between Casa Loma & Watts this summer. The Street Division will fund and perform the work which will cost approximately $50,000. 2. Q: We've heard.that a drainage sump is being planned for at the northeast corner ofEast Planz Road and Anderson Street? A: The City will be purchasing the lot at that comer for use as a drainage sump. The curb and gutter work being done in the area-must be channeled to a drainage sump in order for the work to be effective. The drainage sump will be fenced with a 6 foot chain link fence with redwood slats and have landscaping around the perimeter. 3. Q: A business is opening on East White Lane, why is the City is requiring them to install curb and gutter? A. When a business constructs improvements on vacant property anywhere in the City, it is required to install all the off-site improvements such as curb, gutter and street improvements. The improvements are required even if the properties adjacent to the business do not have the same improvements. Staff has spoken to the business :owner regarding the City requirements and he indicated his understanding of the need and requirement for the off-site improvements. ?~ly 13, 2000 Page 2 4. Q: Can a four way stop and crosswalk be placed at East Planz and Lotus Lane? The Traffic Division in Public Works did a survey of the intersection last year. The average intersection volume during the eight hour survey was 126 cars. The minimum number of cars required for a four waY stop to be considered is 350. In addition, there had not been any accidents recorded at the intersection within the past year. Traffic Division will schedule another survey for the intersection to see if the traffic volume has increased substantially. Staff will forward the information to the PAC when the new survey has been completed. 5. Q: We want a $2 75,000 proposal like the Old Town Kern-Pioneer PAC got for street lighting in their area. A: The street lighting project on Baker Street did not involve the Old Town Kern-Pioneer PAC and them was no formal proposal. General Services will design and construct the lighting on Baker Street one block each year using $20,000 in Community Development Block Grant (CDBG) funds each year. The CDBG funds used will be reimbursed using OTK tax increment funds that are available each year. Our Department does .not have enough CDBG funds to dedicate $275,000 towards street lighting in one year, without taking funding from other Community Development programs or non- profits. Please see the attached CDBG Proposed Uses of Funds for FY 2000-01 to see the amount of requests for CDBG funds and those that are being recommended to Council for funding. Based on the PACes recommendation to review street lighting in the southeast area, General Services did a nighttime drive through the area on February 21st and 23rd to determine which existing lights were not operating. In the area bounded by California Avenue, White Lane, Lakeview Avenue and Union Avenue, there were 54 street lights that were not operating. All lights were repaired by March 7th. If PAC members or residents of the area notice any street lights out in the future, they are encouraged to call Public Works at 326-3781 and report the location of the light. It will then be scheduled for repair as soon as possible. General Services will now begin surveying the area outlined by the PAC, to determine if the street lights meet current lighting standards, and where additional lights should be placed. The first area to be Surveyed will be the residential neighborhoods surrounding the Union Cemetery. When the survey is completed staff will report the findings to the PAC. 6. Q: Why are some emergency vehicles still using East Planz Road off of Union Avenue when responding to the area east of the Airpark, which dead ends .into the Airpark? A: Staff has forwarded a reminder to Fire, Police and Ambulance Services that East Planz Road dead ends into the Airpark. They have indicated they will review with their staffs the street situation around the Airpark in order to best respond to emergencies in the area. S:\REDVAREA\PAC Admins\SE PAC updat on February meeting questions.wpd BAKERSFIELD MEMORANDUM July 14, 2000 TO: John W. Stinson Assistant, City Manager FROM: Darnell Haynes, Assistant to the City Manage~.~/,~ JUNE 30, 2000 Between January 1, 2000 through June 28, 2000, Council has taken action to transfer and /or appropriate funds for specific services' and as a result, the respective budgets have been amended to reflect these changes for the last six months of the fiscal year. The fiscal year 1999-00 Amended Budget is $239,030,896, with the Operating and Debt Service (which includes the Community Development Block Grant and Bakersfield Redevelopment Agency) Budgets totaling $211,597,787 and the Capital Improvement Program totaling $ 27,433,109. A detailed listing of the items approved by Council actions (Exhibit "A"), is attached. cc: Alan Tandy Alan Christensen $:XDamel~bud.budamcnd9900.mem02 CITY OF BAKERSFIELD FISCAL YEAR 1999 - 00 BUDGET AMENDMENTS EXHIBIT" A" AMENDED BUDGET DECEMBER 31, 1999 $25,183,729 PAGE 1 OF 2 DATE FUND ITEM AMOUNT COMMENTS lis~mmarY~l ClP AMENDMENTS- JANUARY 1- JUNE 30, 2000 01/12/00 311 App. Contribution to Rec & Parks CiP within Capital Outlay Fund $20,000.00 Funding for purchase of a pool heater at Jastro Park (Item 8p.) 01/12/00 411 App. Fund Balance to ClP within Sewer Enterprise Fund $75,000.00 Additional funding for Fairfax Road Storm Drain repair (Item 8s.) 01/26/00 395 App. Fund Balance & misc revenue to CIP within Arena Proj Fund $68,000.00 Funds for additional suite improvements at the Arena (Item 8i.) 01/26/00 331 App. Fund Balance to CIP within Trans Development Fund $25,000.00 Funding for change order related to Panama Lane Overcrossing Widening (Item 8h.) 02/09/00 336 App Trans Enhancement Act funds to ClP within Amtrak Fund $500,000.00 Const of imp & features for the Amtrak Stn& Q St underpass (Item 8q.) 02~09~00 151 App BNSF project share for Q St. Grade Separation to CIP within Gas Tax Fund $600,000.00 Const of imp & features.for the Amtrak Stn& Q St underpass (item 8q.) 03/15/00 411 App. Fund Balance to ClP within Sewer Enterprise Fund $13,000.00 Acquisition of property for drainage basin & street right-of-way (Item 8n.) 03/15/00 411 App. Fund Balance to CIP within Sewer Enterprise Fund $138,000.00 Raise monuments, manholes & cleanouts after resurfacing (Item 8p.) 03/15/00 151 App. Fund Balance to CIP within Gas Tax Fund $100,000.00 Raise monuments, manholes & cle~nouts after resurfacing (Item 8p.) 03/29/00 331 App. Fund Balance to CIP within Transportation Development Fund $50,000.00 Additional funding for traffic signal at Brimhall and Jewetta (Item 8.0.) 05/02/00 311 Reduce estimated revenues for Skate Board Park project ($11,120.00) Actual donations raised were only $8,880 05/10/00 311 Transfer Council Contingency to ClP in Capital Outlay Fund $50,000.00 Feasibility study and cost estimating for Ice Skating Facility (Item 12.a.) 05/10/00 311 App.& transfer ERAF reimb and Motor Vehicle-in-Lieu to CIP in Capital Outlay Fund $250,000.00 Feasibility study and cost estimating for Ice Skating Facility (Item 12.a.) 05/24/00 321 App. Fund Balance to ClP Budget within Park Improvement Fund $94,500.00 Acquisition of land for a future park and fire station (Item 8.n.) 05/24/00 412 App. Fund Balance to CIP within Sewer Enterprise Fund $15,000.00 Const. of storm drain Brimhall Rd/Calloway Dr. (Item 8.t.) 06/14/00 151 App. KernCOG reimbursement to ClP within the Gas Tax Fund $100,000.00 Metro Transportation Systems Study (Item' 8.j.) 06/14100 412 App. Fund Balance to CIP within Sewer Enterprise Fund $162,000.00 Reconstruct sewer manholes Brimhall Rd/Windsong Dr. (Item 8.x.) TOTAL CAPITAL IMPROVEMENT PROGRAM AMENDMENTS $2,249,380 AMENDED ClP BUDGET JUNE 30, 2000 $27,433,109 CITY OF BAKERSFIELD ~;* FISCAL YEAR 1999 - 00 *-, ~ BUDGET AMENDMENTS EXHIBIT" A" PAGE 2 OF'2 AMENDED OPERATING BUDGET DECEMBER 31, 1999 $209,72'1,450 DATE FUND ITEM AMOUNT COMMENTS OPERATING AMENDMENTS JANUARY 1 - JUNE 30, 2000 01/12/00 011 App. Revenue/Expenses to Rec & Parks Op Budget within General Fund $88,500.00 Fund customer service training provided by Disney Institute (Item 8j.) 01/26/00 011 App. Contribution to Dev Svcs Op Budget in General Fund $77,755.00 Costs associated with 2010 General Plan update and EIR (Item 8f.) 02/09/00 431 Transfer from Op Budget in Ag Water Fund to ClP within Trans Develop Fund $10,000.00 Multi-agency agr with KernCOG to purchase aerial imaging of Kern County. (Item 8f.) 02/09/00 331 App Fund Balance to P W Op Budget within Trans Development Fund $37,200.00 Multi-agency agr with KernCOG to purchase aerial imaging of Kern County. (Item 8f.) 02/09/00 411 App Fund Balance in Sewer Enterprise Fund to ClP within Trans Develop Fund $20,000.00' Multi-agency agr with KernCOG to purchase aerial imaging of Kern County. (Item 8f.) 02/23/00 011 App. Asset Forfeiture Funds to Police Dept Op Budget in General Fund $13,200.00 Purchase of dog, its training, kennel facilities and equipment (Item 8c.) 02/23/00 521 App. from Self Ins Fund to Attorneyy Op Budget in Refuse Fund $175,000.00 Additional funding for outside counsel to litigate matters (Item 80.) 02/23/00 421 Transfer from Self Ins Fund to Attorney Op Budget in Refuse Fund $175,000.00 Additional funding for outside counsel to litigate matters (Item 80.) 02/23/00 011 App. State Grant Revenue to Fire Dept Op Budget within Gen Fund $20,800.00 For Y2K preparedness and related emergencies (Item 8x.) 02/23/00 392 App from CDRA Op Budget to Housing Set Aside & Debt Serv Funds $100,000.00 Additional funding as result of unanticipated tax revenue shortfall (Item 8y.) 02~23~00 392 Transfer from CDRA Op Budget to Housing Set Aside & Debt Serv Funds $121,000.00 Additional funding as result Of unanticipated tax revenue shortfall (Item 8y.) 02/23/00 011 App. Ins. Company Grant to Fire Dept Op Budget within Gert Fund $1,500.00 To purchase an accelerant detector (Item 8z.) 03/15/00 011 App. OTS Grant to Fire Op Budget in General Fund $61,940.00 Purchase of equipment, educational materials & personnel training (Item 8c.) 03/15/00 111 App. State Park Grant to EDCD Op Budget within CDBG Fund $9,850.00 To purchase playground equip for battered women and children shelter (Item 8d.) 03/29/00 011 App. SMI Trust Funds to Building Op Budget within General Fund $15,000.00 Purchase of racks and shelving for storage of disaster-related materials (Item 8.v.) 03~29~00 411 App. Fund Balance to ClP within Sewer Enterprise Fund $22,210.00 Reimburse Carroll's Tire Warehouse for installation of sewer line (Item 8.m.) 03/29/00 411 App. Fund Balance to City Attorney's Op Budget within Sewer Enterprise Fund $12,000.00 Additional funding for outside legal services - Valley Communities, Inc. (Item 8.p.) 04/12/00 111 App. from Offstreet Parking Fund Balance into Economic Development Op Budget $9,400.00 Payment of elevator repairs at Parking Garage (Item 8.m.) 04/26/00 311 App. Seized Asset Forfeiture Funds to CIP Budget within Capital Outlay Fund $162,805.00 Replace existing aircraft and radio equipment (Item 8.s.) 05/10/00 011 Transfer Council Contingency to CIP in Capital Outlay Fund ($50,000.00) Feasibility study and cost estimating for Ice Skating Facility (Item 12.a.) 05/10/00 311 App. ERAF reimbursement to ClP within Capital Outlay Fund $198,395.00 Feasibility study and cost estimating for Ice Skating Facility (Item 12.a.) 05/10/00 31 ! App. Motor Vehicle-in-Lieu Revenue to CIP within Capital Outlay Fund $51,605.00 Feasibility study and cost estimating for Ice Skating Facility (Item 12.a.) 05/10/00 311 App. Council Contingency to CIP within Capital Outlay Fund $50,000.00 Feasibility study and cost estimating for Ice Skating Facility (Item 12.a.) 05/15/00 311 Transfer misc. purchase orders to Capital Outlay Fund $8,191.00 To close out the Arena Project Fund 06/14/00 611 App. Contribution to Gen Svcs Op Budget within the General Fund $15,900.00 For anti-grafltti educational / promotional activities (Item 8.cc.) 06~28~00 012 App. Dev. Contribution to Dev. Svcs. Op Budget in General Fund $76,886 EIR Report for General Plan Amendment/Zone Change (item 8i.1) 06~28~00 411 ' App Fund Balance to PW Op Budget within Sewer Enterprise Fund $200,000 Unanticipated Electricity Costs (item 8 s) 06/28/00 011 App. Grant Revenue to Police Op Budget within General Fund $192,200 Expenditure of CLETEP Program Grant Funds (Item 9.b.) TOTAL OPERATING AMENDMENTS $1,876,337 AMENDED OPERATING BUDGET JUNE 30, 2000 $211,597,787 AMENDED OPERATING & CIP BUDGETS JUNE 30, 2000 $239,030,896 BAKERSFIELD Economic and Community Development Department ME M O R A N D'U M July 13, 2000 TO: Alan Tandy, City Manager FROM: Alan Christensen, Assistant City Manager,/~ SUBJECT: Proposed CDBG Amendment During the City's budget process, staff identified .project savings from prior year activities totaling $251,066 which are now available for eligible CDBG activities. In order to comply with HUD regulations, any significant changes or additions to the approved CDBG projects must undergo an amendment process which includes obtaining citizen views and comments on the proposed changes. During the preparation of the FY 2000/2001 budget submission, $145,000 of project savings were earmarked for the continued operation of the City's graffiti removal program. The approved City budget already reflects the programming of $145,000 of project savings however, this action is needed in order to comply with HUD amendment guidelines. Available program savings for reprogramming is $'106,066. At the April 19, 2000, Budget and Finance Committee meeting, several projects originally submitted but not approved in FY 2000/01 CDBG funding plan were discussed for re- consideration for the project savings available as part of the amendments. Below is a summary of those projects and funding requests: dlk:c:\WINDOWS\TEMP\CDBGAM- I .WPD NON-PROFIT REQUESTS Bakersfield Garden Community Enhancement Center $457,792 Total Cost Rehabilitation - Rehabilitation of the former YMCA building at 900 22'~ Street to expand child care program for at-risk children. Currently owns the property. Benefits $304,792 City (approximately) 340 clients. $ 53,000 County** $100,000 Private Loan Bakersfield Homeless Center Rehabilitation Project- $25,000 Total Loan Rehabilitation of the City-owned homeless center including roof, flooring and partitions in restroom. Benefit $25,000 City 104 persons per day. Mid State Corporation Child Care Financing Program. $100,000 Total Loan Establish a funding pool for eligible child care providers to help start up affordable child care facilities. $100,000 City Valley Achievement Center - Acquisition assistance to $700,000 Total Cost purchase a 14,400 square foot facility to serve individuals with autism; downpayment only. Requesting assistance to $25,000 City purchase. Benefit 26 clients. $25,000 County** $650,000 Private Loan STREET IMPROVEMENTS Bernard Street Lighting Upgrade Project - Upgrade street $8,000 Total Loan lights between Bernard and Stockton to Alta Vista. Benefit (approximately) 1,200 persons. Gwendolyn Street Area Sewer-Project - Installation of sewer $216,500 Total Loan lines to sewer - Clara Court, Hughes Lane, Fairview Road, and Gwendoln Street. Benefit (approximately) 70 homes. $14,000 design funded FY 2000/01 $202,500 Needed to complete Pacheco #10 Area Sewer Construction Project - Installation $528,000 Total Loan of sewer lines and laterals between Centaur Street, Faith Avenue, Elysium Street, and Pacheco Road. Benefit $33,000 design funded (approximately) 148 homes. FY 2000/01 $495,000 Needed to complete ** County is not funding project. dlk:c:\WINDOWS\TEMP\CDBGAM~ 1 .WPD Lastly, an economic development study for the Southeast Bakersfield Redevelopment Project Area has been proposed for CDBG funding. If this project is approved staff would recommend that the funding of the Economic Study be funded from the FY 2000/2001 CDBG - program funds since the study would be charged as an administrative cost to the program. Consequently, this charge would impact the City's 20% CDBG administrative cap for the current fiscal year. More specifically staff would propose that $25,000 from the Business Loan Program be moved to cover the cost of the study. Reprogramming funds for an economic development study can be handled administratively and does not require an amendment. Staff would recommend that are amendments be scheduled for the July 17, 2000, Budget and Finance Committee meeting to finalize and authorize the publication of the 30-day public review and comment period. Below is an anticipated timeline for the proposed amendments and the release of funds. July 17, 2000 Budget and Finance Committee meeting and authorization to publish July 21, 2000 Publish 30-day notice for review and comment August 21, 2000 End of public review and comment period August 30, 2000 City Council action to submit to HUD after the end of the comment period August 31, 2000 Submission to HUD and release of funds dlk:c:\WINDOWS\TEMP\CDBGAM~ 1 .WPD