HomeMy WebLinkAbout09/18/1995 BAKERSFIELD
~:"d/ '~ Patricia J. DeMond, Chair
Al T~'lfidy, Gity Manager/ Irma Carson
Staff:.D°l°res Teubner / . Kevin McDermott
AGENDA SUMMARY REPORT
BUDGET AND FINANCE COMMITTEE
Monday, September 18, 1995
12:15 p.m.
City Manager's Conference Room
1. ROLL CALL
Call to Order at 12:25 p.m.
Present: PatriciaJ. DeMond, Chair; Councilmember Irma
Carson; Councilmember Kevin McDermott
2. APPROVAL OF THE AUGUST 15, 1995 MINUTES
Approved as submitted.
3. PRESENTATIONS
None
4. PUBLIC STATEMENTS
None
5. DEFERRED BUSINESS
A. LOCAL PREFERENCE IN AWARDING CONTRACTS
A brief summary was given on the current procedure for awarding
consulting service contracts. Currently, points for familiarity with the area
and the City are given, but no points are given for local firms or for those
APPROVED AS SUBMITTED NOVEMBER 13, 1995
F LE COFY
AGENDA SUMMARY REPORT
BUDGET AND FINANCE COMMITTEE
Monday, September 18, 1995
Page -2-
that use local subcontractors. Staff provided examples of the current
consulting services scoring method and the proposed scoring method
which includes local preference points. The current system uses the price
of services as a tie breaker, if two companies have very close scores. The
Committee indicated that the issue was determining what weight to give to
local preference as a percentage of the total score. Both the Committee
and staff agreed that 5% of the total score is reasonable. Staff was
directed to revise their scoring method so that local companies and/or
using local subcontractors would count as a maximum of 5% of the total
score for consulting contracts.
6. NEW BUSINESS
A. LONG-TERM MAINTENANCE FOR TRAILS PLAN
Staff distributed an outline of the issues regarding the maintenance of trails
which are apart of the draft Specific Trails Plan recently completed by staff.
The three funding options proposed for long-term maintenance include the
General Fund, Maintenance Districts or Homeowners Associations.
Funding trail maintenance through maintenance districts would cost
residents in the area of benefit for the trails, between $19 to $22 per unit
annually. The Committee felt that this was not a viable solution to the trails
maintenance issue. It was further stated that the City would not have any
assurance as to the quality of maintenance or if it would be done at all, if
left to homeowners associations. Since the Committee was not asked to
take action at this time, staff was asked to continue to research the issue
and explore other options.
B. PERFORMANCE COMPENSATION FOR CONVENTION CENTER
HVAC CONTRACT
The Committee reviewed a memo regarding the options for including a
performance bonus program in the contract with Honeywell for the
design/build of the Convention Center HVAC. The memo provided draft
language which stated that if in any phase of the work, the consultant is
able to complete the work at a cost less than the agreed upon price, that
the savings will be split 50/50 between the City and the Consultant. Both
staff and the Committee expressed concern that the performance incentive
AGENDA SUMMARY REPORT
BUDGET AND FINANCE COMMITTEE
Monday, September 18, 1995
Page -3-
could lead to the consultant cutting corners and providing a product which
could have a much shorter useful life. The HVAC project is time-sensitive
and, therefore, staff was directed to return to the Committee, prior to
negotiating the final price for the work with Honeywell, to make a
recommendation on the specifics of an appropriate incentive program.
7. ADJOURNMENT
The meeting was adjourned at 1:34 p.m.
cc: Honorable Mayor and City Council