HomeMy WebLinkAbout04/24/1995 BAKERSFIELD
/~SStaff: GnadilY~ECiw~aitMe?snager Patriciad. DeMond, Chair
· Irma Carson
Kevin McDermott
AGENDA SUMMARY REPORT
BUDGET AND FINANCE COMMI'I-I'EE
Monday, April 24, 1995
12:15 p.m.
City Manager's Conference Room
1. ROLL CALL
Call to Order 12:35 p.m.
Present: Patricia.J. DeMond, Chair; Councilmember
Irma Carson; and Councilmember Kevin McDermott
2.APPROVAL OF APRIL 10, 1995 MINUTES
Approved as submitted.
3.PRESENTATIONS
None
4.PUBLIC STATEMENTS
None
5.DEFERRED BUSINESS
None
APPROVED AS SUBI~IT~E~ JUNE 2, 1995
FILE COPY
AGENDA SUMMARY REPORT
BUDGET AND FINANCE COMMITTEE
Monday, April 24, 1995
Page -2-
6. NEW BUSINESS
A. POLICE SUB-STATION FOR SOUTHEAST BAKERSFIELD
This referral was requested by Councilmember Carson because of some inquiries
from citizens regarding the establishment of a police sub-station within Ward 1.
Staff clarified that the intent of Council's direction and staff's recommendation last
year was to implement the COPPS program, insofar as placing two additional
police officers and a community service crime prevention specialist in the
geographical area outlined in the grant. In addition, monies were also available
through the grant to rent office space for intermittent use by the additional staff.
The Committee asked that staff continue to evaluate the issue of a police sub-
station in the future.
B. ANNUAL REVIEW OF CITY-WIDE AUDITOR SERVICES
The Committee interviewed two local firms: Daniells, Phillips, Vaughan and Bock;
and Brown, Armstrong, Randall and Reyes who has performed the City's audit for
the past five years. Staff reviewed the purpose of having an outside auditor and
indicated to the Committee that both firms were competent and capable of
performing the required services. No final recommendation was made by staff.
Brown, Armstrong, et. al. submitted a proposal that was the lowest of six bids
originally received, two of whom were from firms outside of Bakersfield. In their
presentation they commented that the Iow bid ($39,500) is a result of their already
being familiar with the City (i.e. no start up costs); Bakersfield is a City that
participates in the Governmental Financial Officers Association award program;
and that their staff has become more efficient. Daniells, Phillips, et. al. submitted
a proposal that was $14,925 above the Brown, Armstrong, et. al. bid. In their
presentation they commented that their bid is a result of the expertise of staff that
would be used for the project, not inexperienced staff. The Committee is
recommending Brown, Armstrong, et. al. be awarded the bid and has asked staff
to ensure that a full scope audit is completed in light of, among other things, the
new financial management computer software the City is installing.
C. VALLEY COMMUNITIES, INC. SEWER FARM
Five years ago the City entered into an agreement with Valley Communities, Inc.
to operate a disposal site for treated effluent from Waste Water Treatment Plant
#3. That agreement authorized the City to withhold 25 percent of the quarterly
payments to VCI to ensure adequate reserves were set aside for development of
AGENDA SUMMARY REPORT
BUDGET AND FINANCE COMMITTEE
Monday, April 24, 1995
Page -3-
the farm property at the disposal site. Staff has reviewed submittals by VCI for
reimbursement and determined that a portion of the storage requirement has
been met, as confirmed by the State Regional Water Quality Control Board. Staff
recommends that 30 percent or $144,587.07 of the impounded reserves be
released to VCI. The remaining reserves will stay in the trust until VCI has
completed further improvements, to be confirmed by the State Board, or complies
with the terms of Exhibit "A" to Agreement 90-78 dated April 4, 1990. Further,
pursuant to the agreement, since the impound account has received the required
ceiling of $500,000, the 25 percent withholding from the quarterly payments will
no longer occur.
7. ADJOURNMENT
The meeting was adjourned at 2:25 p.m.
cc: Honorable Mayor and City Council
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