HomeMy WebLinkAbout11/18/1996 BAKERSFIELD
Patricia J. DeMond, Chair
Alan T~i'~dy, City ~anage~,/~ Irma Carson
Staff: Dolores Teubner / Kevin McDermott
AGENDA SUMMARY REPORT
BUDGET AND FINANCE COMMITTEE
Monday, November 18, 1996
12:15 p.m.
City Manager's Conference Room
1. ROLL CALL
Call to Order at 12:20 p.m.
Present: Councilmembers: Patricia J. DeMond, Chair; Irma Carson; and
Kevin McDermott
2. APPROVAL OF THE OCTOBER 21, 1996 MINUTES
Approved as submitted.
3. PRESENTATIONS
None
4. PUBLIC STATEMENTS
None
5. DEFERRED BUSINESS
A. REQUESTS FOR ECONOMIC DEVELOPMENT ASSISTANCE FROM
SOUTHWEST CONTRACTORS, INC. AND HAMMONS MEAT SALES, INC.
As directed by the Committee, staff worked with Southwest Contractors and
Hammons Meat Sales to determine their level of contribution toward each of their
proposed projects. Both companies have provided documentation of their level of
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AGENDA SUMMARY REPORT
BUDGET AND FINANCE COMMITTEE
Monday, November 18, 1996
Page -2-
contribution. The Committee approved the proposal for a Iow-interest forgivable
loan of $35,000 for Hammons Meat Sales and $150,000 for Southwest Contractors.
The Committee asked staff to develop additional parameters to address the method
of providing incentives and the best use of incentive funds. It was agreed that
incentives should be available regardless of the size and type of company being
considered.
6. NEW BUSINESS
A. CDBG AMENDMENT FOR CENTENNIAL PLAZA
Staff proposed a reprogramming of CDBG funds from unspent prior-year funds or
"slow moving" projects to help fund the proposed centennial plaza. The proposal
was distributed to Committee members.
Staff indicated a need to begin the CDBG amendment process now in order to meet
the proposed construction time schedule. The project is fully eligible for CDBG
funds given the census track location and type of project proposed. After
considerable discussion, including further review of the practicality of the proposed
use of CDBG funds, the Committee recommended the CDBG amendment to the
City Council for approval.
B. CHESTER AVENUE STREETSCAPE FINANCING PLAN
The $1.2 million budget for this project is in place with the exception of $400,000.
Staff has submitted a grant to CalTrans for the remaining funds and the City will
know by July if the grant is approved. Staff will also budget CDBG and CDDA funds
for the project in the FY 97-98 budget in the event the grant is not approved. The
Committee asked staff to remove certain grant eligible bid components from the
project specifications and make them add/alternatives, so as not to unduly delay
project construction. Staff recommended using this strategy for the landscaping
components since they did not require as much lead time as the other bid items.
C. PROCEDURE FOR BID PROTESTS
The City currently does not have a formal procedure for handling bid protests. The
proposed ordinance would establish a process that included notification to other
bidders. The Committee discussed the possibility of frivolous protests and because
of the lengthy time line, the negative effect to valid bids. The City Attorney was
asked to simplify the ordinance and establish the date Council would award the bid
as the deadline for bid protests. Staff will work with the BIA and Kern County
Contractors Association to revise the standard bid specifications to reflect this
change. This item will be placed on the next Committee meeting agenda.
AGENDA SUMMARY REPORT
BUDGET AND FINANCE COMMITTEE
Monday, November 18, 1996
Page -3-
D. CRITERIA TO FIND PUBLIC WORKS CONTRACTORS
NONRESPONSIBLE BIDDERS
This is another area in which the City does not have a formal written procedure to
determine nonrespOnsible bidders. Prior projects entered into with contractors have
resulted in delayed or suspended projects and has placed undue pressures on the
City. The Committee expressed concern about the establishment of a list of
nonresponsible bidders and recommended that staff pursue a prequalification
process as an alternative. A representative of the Kern County Contractors
Association expressed support for the prequalification process and asked to have
some input in developing the process. Staff was directed to continue working on
a proposal and to bring this item back to the Committee at its January meeting.
7, ADJOURNMENT
The meeting was adjourned at 1:48 p.m.
cc: Honorable Mayor and City Council
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