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HomeMy WebLinkAbout12/09/1996 BAKERSFIELD Alan:T l~/A Irma Carson Staff Kevin McDermott GENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE Monday, December 9, 1996 12:15 p.m. City Manager's Conference Room 1. ROLL CALL Call to Order at 12:20 p.m. Present: Councilmembers: Patricia J. DeMond, Chair; Irma Carson; and Kevin McDermott 2. APPROVAL OF THE NOVEMBER 18, 1996 MINUTES Approved as submitted. 3. PRESENTATIONS None 4. PUBLIC STATEMENTS None 5. DEFERRED BUSINESS A. BID PROTEST ORDINANCE The proposed amendment codifies the method by which the City currently handles - bid protests. The protesting party has until 4:00 p.m. on the day the item will be heard at the Council meeting. The protest must be made in writing. The Committee APPR0VED AS SUBI~TTED JAI~ARY 13, 1997 FILl[ I 0P¥ AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE Monday, December 9, 1996 Page -2- directed staff to include the protest process in the bid specifications. The revised ordinance was recommended to the Council for approval at the next meeting. 6, NEW BUSINESS A. CDBG/HOME AMENDMENT #2 Staff reviewed the proposed amendment, which includes the Restoration Community Projects, Inc. (RCPI) project that will provide transitional housing for alcohol and substance abusers; and the Affordable Homes, Inc. (AHI) project that consists of purchasing and completing the existing Gleaners Haven project, a transitional housing program for Iow-income women with children. The funds for these programs would come from reprogramming HOME funds from slow-moving projects such as the Multi-Family Rehab Program; New Construction Program; and from fund balance. It was recommended that the two applicants seek out additional funding from the County. It is the understanding of staff that the County may have some CDBG monies that are due to expire within six months that have not been earmarked for any projects. The Committee asked for a guarantee that local, on-site management would be part of both housing projects, and that staff structure the agreements so that if the projects were ever sold, the City would be repaid from any profit made on the resale. The Committee recommended the HOME amendment for approval by the City Council. The second part of the amendment was a proposal to reprogram $100,000 of CDBG funds to develop a Southeast Redevelopment Project Area. The Committee discussed the financial viability of redevelopment areas and some concern was expressed that unless significant tax increment was generated in the new areas that a project area would not provide a significant tool for attracting new business. Staff indicated that the City frequently came in second to other cities with redevelopment areas. The need for a Redevelopment Project Area in Old Town Kern was also discussed. On a majority vote the Committee recommended the proposal be brought to the City Council for consideration. B. AMENDMENT TO BIDDING PROCEDURES The proposed amendment is intended to codify current practice regarding routine and/or emergency repairs/maintenance on City facilities. The amendment also increases the threshold for bidding from $20,000 to $25,000, in that the limit has not been adjusted in seven years. AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE Monday, December 9, 1996 Page -3- The Committee requested amending the ordinance to allow adjustment to the threshold annually during the budget process. Staff assured the Committee that the proposal would not negatively affect contractors and that the proposed amendment does not alter current practice. Staff will work with the Contractors Association to resolve any concerns they may have. Unless substantial changes are made which require additional review by the Committee, staff will schedule the item for Council adoption. C, PROPOSED 1997 MEETING SCHEDULE The Committee voted to approve the January meeting only and let the new Committee review the full 1997 meeting calender. 7, ADJOURNMENT The meeting was adjourned at 1:55 p.m. cc: Honorable Mayor and City Council DBT:jp