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HomeMy WebLinkAbout02/08/1999 BAKERSFIELD ~(~~ Patdcia J. DeMond, Chair Alan Tandy, City Manager Mike Maggard Staff: Darnell Haynes Mark Salvaggio AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE Monday, February 8, 1999 12:00 p.m. City Manager's Conference Room 1. ROLL CALL Call to Order at 12:07 p.m. Present: Councilmembers: Patricia J. DeMond, Chair; Mark Salvaggio; and Mike Maggard arriving at 12:15 p.m. 2. ADOPT AUGUST 17, 1998 AGENDA SUMMARY REPORT Adopted as submitted. 3. PRESENTATIONS None 4. PUBLIC STATEMENTS None 5. DEFERRED BUSINESS None ADOPTED AS SIIBHITTI~D t4_ARCH 29, 1999 FILE COPY AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE Monday, February 8, 1999 Page -2- 6. NEW BUSINESS (Item 6.C. was heard first) A. BAKERSFIELD MUSEUM OF ART FUNDING REQUEST The Bakersfield Museum of Art Board is planning to expand their existing facility currently located in Central Park. A letter from the Board to the Committee stated what they request from the City: (1) The City deletes the "reversionary clause" 'stated in the current Grant Deed; (2) Commit $500,000 payable in five equal installments to be used in the construction of the new Museum facility; and (3) Donate an additional acre adjacent to the Museum to be deeded to the Museum, free of restrictions, upon the Museum's request on or before 2010. The Board indicated it desires to remain in Central Park if the City of Bakersfield can commit to assisting the Museum. Chairperson Pat DeMond requested City staff to'prepare a list of alternatives which could be considered by the Committee when discussing the proposed elimination of the "reversionary clause." City Manager Alan Tandy and City Attorney Bart Thiltgen prepared a memorandum which outlined several options with comments included for each alternative to point out potential ramifications for the'Committee to consider. City Manager Alan Tandy recommended option number five (5) as the best alternative which protects the City and allows the Museum flexibility to pursue private sector financing. The Committee directed staff to work with the Museum Board to develop language and find common ground. City staff provided the Committee with the future outlook for the City's budget. After discussion, the Committee did not recommend approving the Museum's application for funding of $500,000 over the next five years. It was reported that the maintenance of the Museum structure and grounds was still being performed by the City. Staff was requested to review these costs and bring the matter back to the Committee at the next meeting. B. CITY INVESTMENTS City Treasurer Bill Descary presented an overview of the City's investment policy, · which has not been changed since December 1997. He stated that based on his experience over the last 16 years, it has been found that most local banks do not AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE ., Monday, February 8, 1999 Page -3- want the burden that goes with public deposits because of the collateral and reporting requirements associated with public money. The Committee recommended no changes be made and directed staff to submit the policy to the Council for adoption. C. CONTRACTING FOR TEMPORARY EMPLOYEES WITH AN EMPLOYMENT AGENCY This item was heard first on the agenda so the two people in the audience concerned with this matter could leave. The City has approximately 300 to 500 temporaries at any time. By Charter, we are limited to working those employees 960 hours in a rolling year. This situation creates a constant staffing/hiring mode which results in increased recruitment costs and orientation time for departments. In addition, our records indicate a disproportionate amount of industrial injuries involving temporary employees is occurring. Staff noted that last year's unemployment and workers' compensation costs were approximately $1.3 million. To address the constant staffing situation, the 960-hour limitation and reduce liability to the City, staff is recommending contracting with a temporary agency.for this service. The agency would then be responsible for screening and orienting employees as well as any associated workers' compensation claims of the applicable employees. . Staff is proposing a pilot program to evaluate cost. The Committee recommended a Request For Proposal (RFP) process be used for the pilot program. The Committee emphasized the program should not develop into a process where the City circumvents hiring permanent employees. Union 'representative Mr. Chuck Waide was generally supportive of the concept and would be monitoring the progress of the pilot program. The Committee recommended staff to go forward with the pilot program, which will include bid approval by City Council. Once the pilot program has been evaluated and statistics have been gathered, staff will report back on its effectiveness to the Committee. D. COMMUNITY DEVELOPMENT BLOCK GRANTS (CDBG) AMENDMENTS Economic Development Director Jake Wager presented a proposal to reallocate CDBG funds from projects either completed or canceled during the past several months. The funds are proposed to be used for new projects identified during the fiscal year 1999-00 CDBG planning process. The Committee was supportive of the AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE Monday, February 8, 1999 Page -4- proposed changes and directed staff to bring this item to the Council for consideration at the March 17, 1999 meeting. E. PROPOSED MEETING SCHEDULE Adopted with one change. May 17th will be listed as 1:30 or shortly thereafter. 7. ADJOURNMENT The meeting was adjourned at 1:27 p.m. Staff present: City Manager Alan Tandy, Assistant City Manager Alan Christensen, City Attorney Bart Thiltgen, City Treasurer Bill Descary, Human Resources Manager Carroll Hayden, Assistant to the City Manager Darnell Haynes, Community Development Coor. dinator George Gonzales, Finance Director Gregory Klimko, Economic Development Director Jake Wager and Deputy City Attorney Virginia Gennaro. Others present: Bakersfield Californian Reporter Michael Green, S.E.I.U. Local 700 representative Chuck Waide, Mr. Dennis Fox, and representatives from the Bakersfield. Museum of Art - Charles G. Meyer, Elizabeth Blaine, Terrance Werdel, Linda Robinson, Heather Barentine, Pat Hanenberg, Bruce Maclin and Millie Albin. cc: Honorable Mayor and City Council DWH:jp S:/Darnell/BF99feb08summary