HomeMy WebLinkAbout05/23/2005 B A K E R S F I E L D'
- ~ ~ Mike Maggard, Chair
Staff: John W. Stinson Irma Carson
For: Alan Tandy, City Manager Harold Hanson
AGENDA SUMMARY REPORT
SPECIAL MEETING
BUDGET AND FINANCE COMMITTEE
Monday, May 23, 2005 · 10:00 a.m.
City Manager's Conference Room - City Hall
1. ROLL CALL
Called to Order at 10:05 a.m.
Present: Councilmembers Mike Maggard, Chair; and Harold Hanson
Councilmember Irma Carson arrived at 10:15 a.m.
2. ADOPT MAY 11, 2005 AGENDA SUMMARY REPORT
Adopted as submitted.
3. PUBLIC STATEMENTS
4. DEFERRED BUSINESS
A. Review and Committee recommendation on City Auditor Proposals
~ At the May 1 ltr~ Budget and Finance Committee meeting, the Committee reviewed
:. proposals and interviewed representatives from the accounting firms of M. Green
~ and Company, and Mayer Hoffman and McCann. The proposals to audit the City
of Bakersfield were for. fiscal year ending June 30, 2005, with optional years 2006
through 2009. M. Green and Company proposed to perform a full scope audit for
an annual fee of $43,268 with an estimated 513 hours ,to perform the audit. Mayer
Hoffman and McCann proposed to perform the full scope audit for an annual fee of
$72,230 with an estimated 746 hours to perform the audit. Both firms agreed to
use CPI fee adjustments for future optional contract years.
Finance Director Gregory Klimko stated based on the proposals and experience,
both firms were qualified to perform the audit for the City. However, due to the
AGENDA SUMMARY REPORT
BUDGET AND FINANCE COMMITTEE MEETING
Monday, May 23, 2005
Page - 2 -
annual cost difference of approximately $30,000 between the high and Iow bid,
which would be $150,000 over five years should the City exercise the optional four
years in the contract, staff recommended the contract be awarded to the Iow
bidder, M. Green and Company.
Committee Member Hanson made a motiOn to approve staff's recommendation to
award the contract to M. Green and Company. The Committee unanimously
approved the motion (Committee Member Carson absent). Staff will forward an
administrative report with the Committee's recommendation and the proposed
agreement to the City Council.
B. Staff report and Committee recommendation on requests for funding
a. Bakersfield Symphony Orchestra
City Manager Alan Tandy explained at the last Budget and Finance Committee
meeting on May 11th, the Committee requested information on the rental costs for
the Symphony. A spreadsheet provided by SMG was included in the packet,
which showed the Symphony concerts are a breakeven proposition without "profit'
to give back.
Committee Member Carson spoke in favor of funding the request from 'the
Symphony.
Committee Member Hanson spoke in support of recommending a $50,000
cOntribution to the Symphony. He questioned if there were money in the proposed
budget that could be allocated to the contribution.
The City Manager explained there is $200,000 Council Contingency in the
proposed 2005-06 fiscal year budget.
It was noted there was also a request from The Californian for the City to resume
televising the Planning Commission meetings, and there may be other requests.
Committee Member Carson made a motion that the Committee make a
recommendation to the Council to approve a contribution to the Bakersfield
Symphony Orchestra to finance the rent at the Convention Center to put on
concerts up to the requested $50,000. And, further that this recommendation be
Considered by the Council during the fiscal year 2005-06 proposed budget
process. The Committee unanimously approved the motion.
Milt Younger spoke regarding the importance of the Symphony to the community
and thanked the Committee for its recommendation to the Council for a
contribution to the Symphony Orchestra.
AGENDA SUMMARY REPORT
BUDGET AND FINANCE COMMITTEE MEETING
Monday, May 23, 2005
Page - 3 -
b. ValleY Fever Vaccine Project of the Americas
City Manager Alan Tandy spoke and explained staff recognized the importance of
the problem, but due to the City's financial circumstances and the need for others
to participate in the project, staff did not recommend granting the request for a
contribution.
.Pauline LarWood spoke on behalf of the Valley Fever Vaccine Project and
requested the Budget and Finance Committee not make any recommendation to
the Council on the request for funding if the Committee were not going to
recommend a contribution.
Committee Member Carson suggested the Valley Fever Vaccine Project apply for
a grant from the Federal Government as there are many different grants available
to fund health projects.
As the request was withdrawn, the Committee unanimously agreed not to take any
action at this time.
C. Committee discussion and recommendation regarding setting next
meeting date/meeting schedule
The Committee reviewed the draft calendar and unanimously adopted the meeting
calendar subject to change if scheduling conflicts arise. Meeting time and dates
are:
Monday, July 11,2005 at 10:00 a.m.
Monday, August 22, 2005 at 10:00 a.m.
Wednesday, September 21,2005 at 10:00 a.m.
Monday, October 31,2005 at 10:00 a.m.
Monday, December 5, 2005 at 10:00 a.m.
5. COMMITTEE COMMENTS
None.
6. ADJOURNMENT
The meeting adjourned at 10:40 a.m.
Attendance: Staff: City Manager Alan Tandy; Assistant City Manager John W. Stinson;
City Attorney Ginny Gennaro; Finance Director Gregory Klimko; and Assistant Finance
Director Nelson Smith
AGENDA SUMMARY REPORT
BUDGET AND FINANCE COMMITTEE MEETING
Monday, May 23, 2005
Page - 4 -
Others: Milt Younger and John Farrer, Bakersfield Symphony; Orchestra; Pauline
Larwood and Sandra Larson, Valley Fever Vaccine Project; Jerry E. Randall; Ben
Reyes and Jennifer Hoffman, Mayer Hoffman McCann P.C.; Justin Morales, Jr. and Ken
White, M. Green and Company
cc: Honorable Mayor and City Council
S:MOHN\Council Corn mittees\05Budget&Finance\05may23summary.doc