HomeMy WebLinkAbout12/13/2005 B A. K E R S' F I "E L
~ I,') ~--~ Mike Maggard, Chair
Staff: John W. Srt'inson Irma Carson
For: Alan Tandy, City Manager Harold Hanson
AGENDA SUMMARY REPORT
BUDGET AND FINANCE COMMITTEE MEETING
Tuesday, December 13, 2005 · 4:00 p.m.
City Manager's Conference Room - Suite 201
City Hall, 1501 Truxtun Avenue, Bakersfield, CA
1. ROLL CALL
Called to Order at 4:06 p.m.
Present: Councilmembers Mike Maggard, Chair; and Irma Carson
Absent: Councilmember Harold Hanson
2. ADOPT NOVEMBER 7, 2005 AGENDA SUMMARy REPORT
Adopted as submitted.
3. PUBLIC STATEMENTS
4. DEFERRED BUSINESS
A. Discussion and Committee recommendation on design and funding of
Fire Station No. 5
City Manager Tandy explained construction pricing has increased dramatically and
the project cost estimates are coming in well over what the City has appropriated
to build the station.
Councilmember Carson, City staff and design representatives have met and gone
through a process to value engineering concepts and there were 15 items where
savings could be achieved. Some of the items were not essential; however, some
were substantive elements including the community room. Even with the value
engineering, the project budget is short $709,139. Staff suggested project savings
from the Community Development Block Grant (CDBG) funds be used for the
additional funding.
AGENDA SUMMARY REPORT Page 2
BUDGET AND FINANCE COMMITTEE MEETING
Tuesday, December 13, 2005
'Committee Member Carson was still interested in having a community room added
at some later time. If it is shown as a design option, it may be possible that
developers in the area would be willing to contribute the funding.
Fire Chief Fraze expressed the design for Fire Station 5 will be functional, but there
are no extras included. The City pays for video equipment used for required
training. The Association (a non-Fire Department entity) provides the television
and workout equipment used after regular working hours.
The Committee expressed they would like to get a fire station prototype in order to
save on architect and design costs.
Fire Chief Fraze responded that Fire Station 5 includes a Police substation, so this
design is unique. Staff could come up with a prototype of the elements needed in
a fire station, which could be used to help save architect and design funds.
However, an architectural design for a fire station cannot be used and then put out
to bid for the next fire station. Some elements of a design are site specific and the
civil/structural engineer's and architect's signatures (license) are on the design.
Committee Member Carson made a motion to approve for staff to proceed with the
design for Fire Station 5 and advertising the CDBG revised appropriation. The
Committee unanimously approved the motion (Committee Member Hanson
absent). The CDBG amendment will be brought to the Council after the first of the
year.
5. NEw BUSINESS
A. Discussion and Committee recommendation on 2006 Committee meeting
schedule
The Committee reviewed a draft schedule and requested staff to find a different
meeting date in June and move the July meeting to the 10th. The Committee
adopted the following 2006 meeting dates at 10:00 a.m. (Committee Member
Hanson absent).
Wednesday, January 4
Monday, February 6
Monday, March 6
Monday, May 1
Monday, July 10
Monday, August 7
Monday, October 2
Monday, November 6
Monday, December 4
AGENDA SUMMARY REPORT Page 3
BUDGET AND FINANCE COMMITTEE MEETING
Tuesday, December 13, 2005
6. COMMI'R'EE COMMENTS
7. ADJOURNMENT
The meeting adjourned at 4:35 p.m.
Attendance: Staff: City Manager Alan Tandy; Deputy City Attorney Bob Sherfy;
Assistant City Manager John W. Stinson; Finance Director Nelson Smith; Public Works
Director Raul Rojas; Economic Development Director Donna Kunz; Fire Chief Ron
Fraze; Deputy Fire Chief Kirk Blair; Police Captain Tim Taylor; Public Works Civil
Engineer Ralph Braboy; and Economic/Community Development Business Manager
Rhonda Barnhard
Others: Jim Duffy and Mike Scott, RRM Design Group
cc: Honorable Mayor and City Council
S:~JOHN\Council Committees\05Budget&Finance\bf05dec13summary.doc