HomeMy WebLinkAbout1992 CITY'COUNCIL REFERRAL
-MEETING OF: 07/i5/92
REFERRED.TO: BUDGET & FINANCE j W STINSON
ITEM: RECORD# 10541 ·
Communication received from Robert Kretzmer,
AVP/Manage~, Carl Warren & Co., 5405 Stockdale
Hwy, Suite 203, dated July 8, 1992, regarding
proposed amendment to Service Agreement No.
ACTION TAKEN BY COUNCIL:
:' RECEIVE AND REFER ~O BUDGET AND FINANCE
COMMITTEE. APPROVED AA.
BACKUP MATERIAL ATTACHED:, YES
DATE FORWARDED BY CITY CLERK: 07/1'6/92
STATUS:
PLEASE ENTER THE STATUS INTO-THE PRIME COMPUTER
COUNCIL REFERRAL'~ TRACKING SYSTEM AS PROGRESS IS MADE.
CARL WARREN & CO.
Insurance Adjusters
Cia!ms Management and Adrninistration
5405 Stockdale Highway
Suite 203
Bakersfield, California 9330'0
(805) 831-1703
FAX: 805-831-3231
July 8, 1992
City of Bakersfield
1501Truxtun Avenue
Bakersfield, CA 93301
Attn: Dale Hawley, C'ity Manager
RE: Carl Warren & Company
Amendment.To Service. Agreement
Dear Mr. Hawley:
Attached please find the proposed 'Amendment to Service
Agreement No. 91/137.
The changes to the Service Agreement that we are proposing
center primarily on the base rate. We are proposing an
increase in the hourly base rate of $36.00 to $38.00 per
hour. .The office expense rate would correspondingly be
increased from $18.00 to $19.00' The remainder of the
compensation section of the Service Agreement would remain
the same per the 1991/92 agreement. '-' - ~--
Please find enclosed the document entitled AMENDMENT TO
SER¥ICE AGREEMENT. If these changes meet with your
approval, please have the appropriate parties execute same
and return to the undersigned.
Very truly yours,
CARL WARREN & COMPANY
AYP/Manager
ENCLOSURE: - 7-~
1. Amendment to Service Agreement. (Original and four copieS).-..
'RK/g s. ~
AMENDMENT TO SERVICE AGREEMENT
Effective June 30, 1992 existing service agreement between
Carl Warren & Company, hereinafter called "Contractor" and
City of Bakersfield, hereinafter known as "City" shall be
amended as follows:
4. CONSIDERATION:
A. Ail claims that require field investigation, as
directed by good and professional claims handling, will be
billed at the Contractor's base rate of Thirty-Eight Dollars
($38.00) per hour; Forty Cents ($.40) per mile; Two Dollars
($2.00) per print for standard photographs, telephone at Eight
Percent (8%) of adjuster services,'Photocopy at Twenty-Five
Cents ($.25) per copy, Stenographic at Four Fifty ($4.5'0) per
page, and office expense at Nineteen Dollars ($19.00) for one-
time set-up fee and Fifteen Percent (15%) of adjuster services.
These rates will be guaranteed until July 1, 1993.
City of Bakersfield - Mayor
R0be r t~~re tzm~er~
City of Bakersfield - Attorney Assistant Vice President/Manager
CARL WARREN & COMPANY
Finance Director
Risk Manager
Dated this day of , 1992.
Insurance Adjusters
Claims Management and Administration
~)5 G~ckdale Highway
Suite 203
Bake~sn~ld. Cai~omia 93~N
FAX: ~-g31-3231
aulF 8t ~992
City of Bakersfield
1501Truxtun Avenue
Bakersfield, CA 93301
Attn: Dale Hawley, City Manager
RE: Carl Warren & Company
Amendment To Service Agreement
Dear Mr. Hawley:
Attached please find the proposed Amendment to Service
Agreement No.. 91/137~
The changes to the Service Agreement that we are proposing
center primarily on the base rate. We are proposing an
increase in the hourly base rate of $36.00 to $38.00 per
hour. .The office expense rate would correspondingly be
increased from $18.00 to $19.00. The remainder of the
compensation section of the Service Agreement would remain
the same per the 1991/92 agreement. -
Please find enclosed the document entitled AMENDMENT TO
SER¥ICE AGREEMENT. If these changes meet with your
approval, please have the appropriate parties execute same
and return to the undersigned.
Very truly yours,'
CARL WARREN & COMPANY
Robert Kretzmer
AYP/Manager
ENCLOSURE:
1. Amendment to Service Agreement. (Original and four copies).
RK/gs.
AMENDMENT TO SERVICE AGREEMENT
Effective June 30, 1992 existing service agreement between
Carl Warren & Company, hereinafter called "Contractor" and
City of Bakersfield, hereinafter known as "City" shall be
amended as follows:
4. CONSIDERATION:
A. All claims that require field investigation, as
directed by good and professional claims handling, will be
billed at the Contractor's base rate of Thirty-Eight Dollars
($38.00) per hour; Forty Cents ($.40) per mi~e; Two Dollars
($2.00) per print for standard photographs, telephone at Eight
Percent (8%) of adjuster services, Photocopy at Twenty-Five
Cents ($.25) per copy, Stenographic at Four Fifty ($4.50) per
page, and office expense at Nineteen Doliars ($19.00) for one-
time set-up fee and Fifteen Percent (15%) of adjuster services.
These rates will be guaranteed until July 1, 1993.
City of Bakersfield - Mayor
R~0be r t~~rre t~
City of Bakersfield - Attorney Assistant Vice President/Manager
CARL WARREN & COMPANY
Finance Director
Risk Manager
Dated this day of , 1992.
BAKERSFIELD
MEMORANDUM
JULY 22, 1992
TO: JOHN STINSON, ASSISTANT'TO THE CITY MANAGER
FROM: SCOTT MANZER, RISK MANAGER
SUBJECT: SERVICE AGREEMENT WITH CARL WARREN AND COMPANY
On Thursday July 23, 1992', the Budget and Finance Committee will be
addressing a rate increase request by Carl Warren and Company for
claims adjusting services. Since 1982, the City has had a service
agreement with Carl Warren to perform suCh services.
Although I am in support of the rate increase request, I think it
is time for the City to again assess the feasibility of bringing
in-house the position of liability claims adjuster. The cost for
this outside service has increased from approximately $34,700 in
fiscal year 1983-84 to over $77,000 during fiscal year 1991-92.
I have budgeted $75,000 to cover the anticipated costs fOr the
1992-93 fiscal year.
Most larger cities have this position in-house. Within the ACCEL
insurance pool, six of the eleven member cities have converted this
position to an in-house position. The cities include:
Anaheim Modesto
Burbank Monterey
Santa Monica Visalia
The four other cities which still use an outside claims adjusting
firm are much smaller than Bakersfield.
The conversion to an in-house adjuster is appealing to Cities for
various reasons - most notably the cost savings available. Annual
costs for salary and benefits for the~ new position would be
approximately $45,000. Office furnishings, a one time expense,
would be approximately $6,000 to include a desk, personal computer,
bookcase, chairs, filing cabinets, and other incidentals. Rental
costs for a vehicle would cost about $7,500.
Also, for continuity purposes, the City may still have Carl Warren
adjust certain claims, therefore incurring costs during the
transition period. Despite the costs of converting liability
claims adjusting to an in-house position, I would anticipate the
cost savings to the City would be approximately $5,000 for the
first year alone.
An in-house claims adjuster would normally need additional clerical
support.' But, with the anticipated addition of a computerized
system for workers compensation, necessary clerical support would
come from existing staff.
Investigative and adjusting work is most efficient when the work
begins immediately following an incident. With the position in-
house, it would be unnecessary to call the outside service, taking
the chance that the adjuster cannot be reached or is unavailable.
Other advantages include greater efficiency and mitigation of
written correspondence between the outside service and the City.
There are minor drawbacks to an in-house liability claims adjuster
which have been considered in this assessment. A new position will
necessitate additional office space for the claims adjuster. I
have requested an in-house claim adjuster position during the past
three budget processes. A major reason for not converting sooner
was a lack of office space available. This concern may be lessened
with the recent purchase of the Santa Barbara Savings building.
Finally, there may be a perceived question of objectivity when the
person doing the claims adjusting is an employee.
R E r..., E ~ ,, ,.-.. ,.,
,.~ t./ ~
~GREEMENT NO. 91 - 51
!,/,t4~ 9 7 ""
~"~{IS AGREEMENT, is made and entered into on March 13, 1991
by and between the CITY OF BAKERSFIEI/], a municipal corpora%ion,
le~erred to herein as the ("CITY") and CARL WARREN AND COHPANY,
referred to herein as the ("CONSULTANT").
RECITALS
WHEREAS, CONSULTANT represents CONSULTANT is experienced
and well qualified in the supervision and administration of
programs for self-insurance; and
WHEREAS, the CITY does not have expertise currently on
staff to conduct investigative, adjustment services, supervision,
processing and resolution of liability claims; and
WHEREAS, CONSULTANT is aware that information may come
into CONSULTANT's possession which may impacn %he CITY's legal
position in the event such information was released to outside
parties; and
W}~, CITY now desires to employ CONSULTANT to provide
supervision and administration of CITY's self-insurance program as
set forth herein.
NO~, THEREFORE, CITY and CONSULTANT mutually agree as
follows:
1. SCOPE OF WORK. The scope of work is generally
described as the supervision and administration of the Self-
insurance Liability Program for the CITY, and CONSULTANT shall act
as the representative in connection with the investigation,
adjustment, processing, supervision and resolution of general
liability and automobile liability claims and potential claims for
money damages asserted by third parnies against CITY which are
premised upon alleganions of misconduct by CITY, or by parties or
others for whom CITY is alleged to be, or is in ~act, legally
responsible, and agrees further t° provide to CI~"~/., during the term
of this Agreement, all the services more particularly as follows:
A. !nvesticative ServiCes. Complete investigative
services as requested by the Oflice of Risk Management and the City
Attorney's Office to include, but not limited nc:
1) Receipt and examination of all reports of
accidenus, incidents, claims, or cases which are or may be the
s~jec% of suuh liability claims.
2) . Under the direction of the Risk Manag.~r
or authorized representative, perform the investigation of such
accidents, incidents, claims or cases where examination warrants
such investigation to include on-site investigation, photographs,
interviewing of witnesses, determination of losses, and other such
inves%igative services necessary to determine liability losses but
not to include extraordinary professional services as set forth in
subsection "B" herein.
3) CONSULTANT agrees' to maintain service on
a twenty-four (24) hour, seven (7) days a week basis, to receive
telephone reports of any incident or accident which may be the
subject of a liability claim, and shall provide immediate
invesuigation services, if the accident .or incident so requires,
to the extent necessary to provide a complete investigation.
4) CONSULTANT will undertake items of special
handling for CITY at the direction of the Risk Manager or
authorized representative.
5) Whenever possible, and in almost all
cases, CONSULTANT will use staff investigators.on assigned cases.
If outside investigators are assigned to cases, it will be on a
limited basis for. specific work.
6) CONSULTANT will employ a local,
independent adjusting company to perform services on an "as needed"
basis in situations where immediate or emergency investigations are
warranted.
7) CONSULTANT shall instruct, advise and
otherwise assist in the training of the City Attorney's
Investigator for the purpose of reducing the need for outside
investigations.
B. Allocated Expenses. CITY agrees to pay for the
cost of all extraordinary investigative services where expert and
professional assistance is required, such as professional
photographs, independent medical examination, professional
engineering services and laboratory services. CONSULTANT shall
order such services only upon authorization by the Office of Risk
Management, and such. authority may be given orally where such
services are urgently required.
C. Adjustment Services. CONSULTANT agrees to
provide complete adjustment services on each accident or incident
which is or may be subject of a liability claim. Such services
shall include, but not be.limited to:
1) The maintenance of a claim file on each
potential or actual claim reported to CONSULTANT.
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~) Whenever its investigation results in a
determination that CITY has sustained a liability to a third ~arty,
CONSULTANT shall process any such claim or potential claim for
settlement in accordance with instructions and policies of CITY for
settlement of such claims.
3) Notification of CITY's primary and excess
carriers and the insurance pool (ACCEL) of all claims which exceed
the CITY's self-insured retention and maintenance of timely liaison
between the insurance carriers and the CITY of matters affecting
the adjustment of such claims. Maintain records on any such claim
and notify CITY when CITY is ~entitled to reimbursements for loss
in excess of retention.
4) Obtain all Release Agreements 'on
settlement of any claim or potential claim.
D. Administrative Services. CONSULTANT agrees
to provide the following administrative services:
1) Preparation and maintenance of current
operaning procedures for reporting claims to CONSULTANT, and the
proper.procedures for completing accident forms. Assist CITY in
preparing accident kits for CITY vehicles upon request.
2) Assignment of a Principal Account Adjuster
to CITY to provide liaison between CITY and CONSULTANT.
3) Provide the Office 6f Risk Management with
computer input information.
4) Periodic review and adjustments of
reserves on all open claims.
5) Assist CITY in selection of special
defense attorneys, if requested.
E. , Legal Support Services.. CONSULTANT° agrees to
provide the following legal support services on each claim in which
a third party claimant has commenced litigation.
1) Upon notification by the Office of Risk
Management that litigation has been filed on an open claim, meet
with the trial attorney assigned to handle the case by the City
Attorney and provide trial'attorney with all information and files
concerning claim.
2) Maintain .liaison with trial attorney
assigned to litigation on open claim and provide such investigative.
services as are required during pre-trial and trial stages.
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3) Assis{ trial attorney in answering any
interrogatories filed by ~hird parties pursuan= to any litigation
filed on an open claim.
4~ Supervision of legal files, as directed
by the City Attorney's Office, on outside legal assignments.
Review of legal costs, general exposure, settlement possibilities
and ail matters pertaining to the ultimate disposition of cases in
suit.
5) Assist the Office of Risk Management in
Small Claims actions filed against CITY, on claims handled by
CONSULTANT, by advising the City Attorney's Office on the names of
any witnesses to be subpoenaed~ necessary evidence, and appearance
at the trial to assist in the case and appear as a witness, if
necessary.
6~ Assist CITY in the development of a
recovery profile, if requested.
F. CONSULTANT's services shall include all the
procedures necessary to properly complete the task CONSULTANT has
been hired to perform whether specifically included in the scope
of work or not.
21 COOPERATION. Upon request CITY and its officers and
employees shall Provide neCessary information not available to
CONSULTANT from other sources to CONSULTANT as required to perform
the services described herein and in accordance with the scope of
work set forth above.
3. TERM. This Agreement shall commence upon execution
and shall automatically renew from year to year unless sooner
terminated as set forth herein, subject to:
A. Annual renegotiation of CONSULTANT's base rate
not more than sixty (60) days nor less than thirty (30) days prior
to the end of the fiscal.year.
B. 'Termination by CITY as provided in Paragraph
18 of this Agreement.
4. COMPENSATION.
A. All claims that require field investigation,
as- directed by good and professional claims handling, will be
billed at the CONSULTANT's base rate of THIRTY-FOUR DOLLARS
($34.00) per hour; THIRTY-FIVE CENTS ($.35) per mile; TWO DOLLARS
($2.00) per print for standard photographs, telephone at SEVEN
PERCE/~T (7%) of adjuster Services, photocopying at TWESVfY-FIVE
CENTS ($.25) per copy; Stenographic services at FOUR DOLLARS AND
FIFTY CENTS ($4.50) per page, and office expense at ~NTY-FIVE
-- 4 --
DOLLARS AND FIFTY CENTS ($25.50) for one-time set-up fee and TWELVE
PERCENT (12%) of adjuster services. These rates will be guaranteed
until July 1, 1991~. .The compensation set forth in this paragraph
shall be the total compensation for the services provided by
CONSULTANT, including all out-of-pocket costs incurred. CITY.shall
pay no fee other than the compensation listed in this paragraph
unless otherwise agreed'5o in writing by the CITY.
B. The compensation set forth in paragraph A.
shall be the total compensation for the' services provided by
CONSULTANT including all out-of-pocket cost incuried by the
CONSULTANT. CITY shall pay no fee other than the compensation
listed in this paragraph unless otherwise agreed to in writing by
the CITY and CONSULTANT.
5. PAYMENT PROCEDURE. CONSULTANT shall be paid for
services rendered after receipt of an itemized invoice for the work
completed and approved by CITY in accordance with the terms of this
agreement. Payment by CITY to CONSULTANT shall be made within
forty-five (45) days after receipt and approval by CITY of
CONSULTANT's itemized invoice.
· 6. TITLE TO DOCIrMENTS. All documents, plans, and
drawings, maps, photographs, and other papers, or copies ~thereof
prepared by CONSULTANT pursuant to the terms 'of this agreement,
shall, upon preparation, become the property of the CITY. ~
7. CONFIDENTIALITY. During the term of this agreement,
CONSULTANT will be acting under the direction of the Risk Manager
and will be dealing with information of a legal and confidential
nature, and such information could severely damage CiTY in the
event any of said ir~ormatibn was disclosed to outside parties.
CONSULTANT shall not disclose to anyone, directly or indirectly,
either during the term of this agreement or at any time thereaiter,
any such information or use such information other than as
necessary in the course of services provided to the CITY under this
agreement. All documents that CONSULTANT preparea, and confidential
informaUion that might be given to CONSULTANT in the course of
providing services Under this agreement are the exclusive property
of the CITY and shall remain in the CITY's possession. Under no .
circumstances shall any such information or documents be removed
from the CITY without the CITY's written consent first being
obtained.
8. NEWS RELEASE$/INTERVIEWE.. All consultant and
subconsultant/subcontractor news releases, media interviews,
testimony at hearings and public comment shall beprohibited unless
expressly authorized by the Contract AdministraUor.
9. WAIVER OF DEFAULT. The failure of any party to
enforce against another a provision of this Agreement shall not
constitute a waiver of that party's right to enforce such a
provision at a later tima, and shall not serve to vary the terms
of this Agreement.
10. FORUM.. Any lawsuit pertaining to any matter arising
under, or growing out of, this contract shall be instituted in Kern
County, California.
11. NOTICES. All notices relative to this Agreement
shall be given in writing and shall be sent by certified or
registered mail and be effective upon depositing in the United
States mail. The parties shall be addressed as follows, or at any
other address designated by notice:
CITY: CITY OF BAKERSFIELD
CITY HATJ.
1501 Truxtun Avenue
Bakersfield, California 93301
CONSULTANT:
CARL WA~HEN&COMPANY
5405 Stockdale Highway
Bakersfield, California 93309
12. ASSI~NME~'T'. This contract shall not be assi_cn%ed by
any party, or any party substituted, without prior written consent
of all the parties.
13. BINDING EFFECT.~ The rights and obligations of this
Agreement shall inure to the benefit of, and be binding upon, the
parties to the contract and their heirs, administrators, executors,
personal representatives, successors and assigns.
14. ATTORNEY'S FEES.. In any .action arising from or
related to the terms of this Agreement, the prevailing party shall
be entitled to recover its attorney's fees and court costs and
other nonreimbursable litigation expenses, such as expert witness
fees and investigation expenses, whether or not such action
proceeds to judgment.
15. MERGER AND MODIFICATION. This contract sets forth
the entire Agreement between the parties and supersedes all other
oral or written representations. This contract may be modified'.
only in a writing approved by the CITY Council and signed by all
the parties.
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16. ~X~IBITS. In the event of a conflict between the
terms, conditions or operations set forth herein and those in
exhibits attached hereto, the terms, conditions, or specifications
set forth herein shall prevail.
17. CORPORATE AUT~ORIT~. Each individual executing this
Agreement represents and warrants that they are duly autharized to
execute and deliver this Agreement on behalf of the corporation or
organization named herein and that this Agreement is binding upon
said corporation or organization in accordance with its terms.
18. TERMINATION. This Agreement may be terminated with
or without cause by any party upon sixty (60) days written notice
to all other parties. In the event of termination, CONSULTANT
shall be paid for the work completed to the satisfaction of CITY
up to the date of notice of termination. Upon termination,
CONSULTANT shall deliver all materials relative to the Study to the
CITY.
19. COMPLIANCE WIT~ ALL LAWS. CONSULTANT shall, at
CONSULTANT's sole cost, comply with all of the requirements of
Municipal, State, and Federal authorities now in force, or which
may hereafter be in force, pertaining to this Agreement, and sha~ll
faithfully observe in all activities relating to or growing out of
this Agreement all Municipal ordinances and State and Federal
statutes, rules or regulations now in force or which may hereafter
be in force.
20. IND~PE~D~ CONTRACTOR. This Agreement calls for
the performance of the services of CONSULTANT as an independent
contractor, and CONSULTANT will not be considered an employee of
the CITY for any purpose and is not entitled to any of the benefits
provided by CITY to its employees. This Agreement shall not be
construed as forming a partnership or any other association with
CONSULTANT other than that of .an independent contractor.
21. INSURANCE. In addition to any other form of
insurance or bond required under the terms of this Agreement, the
CONSULTANT shall procure and maintain for the duration of this
Agreement the following types and limits of insurance:
a. Professional liability insurance, providing
coverage on an occurrence basis for errors and
omissions with limits of not less than one
million I$1,000,000) per occurrence; and
b. Automobile liability insurance, 'prOviding
coverage On an occurrence basis for bodily
injury, including death, of one or more
persons, property damage and personal injury,
with limits of not less than one million
($1,000,000) per occurrence; and
-- 7 --
c. Broad form commercial general liability
· insurance, providing coverage on an occurrence
basis for bodily injury, including death, of
one o£ more persons, property damage and
personal injury, with limits of not less than
one million ($1,000,000) per occurrence.
d. Workers' compensation with statutory limits
and employer's liability insurance with limits
of not less than one million ($1,000,000) per
accident.
Except for professional liability, all policies
required of the CONSULTANT hereunder shall be primary insurance as
respects the CITY, its mayor, council, officers, agen%s, employees
and volunteers and any insurance or self-insurance maintained by
the CI~f, its mayor, council, officers, agents, employees and
volunteers shall be excess of the CONSULTANT's insurance' and shall
not contribute with it.
The automobile liability policies shall provide
coverage for owned, non-owned and hired autos.
The liability policies shall provide contractual
liability coverage for the terms of this Agreement.
Except for professional liability, the liability
policies shall contain an additional insured endorsement in favor
of the CITY, its mayor, council, officers, agents, employees and
volunteers.
The workers' compensation policy shall contain a
waiver of subrogation endorsement in favor of the CITY, its mayor,.
council, officers, agents, employees and'volunteers.
All policies shall contain the following
endorsement: An endorsement providing the CITY.with ten (10) days
written notice of cancellation or material change in policy
language or terms.
If any part of the work under this Agreement is
sublet, similar i~surance shall be provided by'or on behalf of the
subcontractors to cover their operations. The insurance required
under this Agreement shall be maintained until all work required
to be performed under the terms of this Agreement is satisfactorily
completed as evidenced by formal acceptance by the CITY.
The CONSULTANT shall furnish the CITY Risk Manager
with a certificate of insurance evidencing the insurance required
under tkis .Agreement.
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22. INDEMNITY. CONSULTANT shall indemnify, defend, and
hold harmless CITY, its officers, agents and employees against any
and all liability, claims, actions, causes of action or demands
whatsoever against them, or any of them., for injury to or death of
persons or damage to property arising o~t of, connected with, or
caused by CONSULTANT, CONSULTANT's employees, agents or independent
contractors or companies in the performance of, or in any way
arising from, the terms and provisions of this Agreement.
23. EXECUTIGN.~ This Agreement is the product of
negotiation and therefore shall not be cons=rued against any party·
24. CONTRACT ADFaINIE~'. The Contract Administrator
for the CITY is:
· Scott Manzer
· Risk Manager
· CITY OF BAKERSFIELD
· 1501 Truxtun Avenue
· BakerSfield, CA 93301
Telephone (805) 326-3096
CONSULTANT's pro~ect manager shall be:
· Robert Kretzmar
· Assistant Vice President/Manager
· 5405 Stockdale Highway, Suite 203
Bakersfield, CA 93309
Telephone (805) 831-3231
The Contract Administrator and the Project
Manager shall be the primary contact persons for CITY and
CONSULTANT. It is expressly understood that only the CITY may
approve modifications to the contract, which modifications must be
in writing·
' 25. CONFLI~"T OF INTEREST. In the event a claim or
.incident is reported to CONSULTANT by CITY and it is determined
that the third party claimants, or crOss-complainants, are also
clients of'CONSULTANT to whom CONSULTANT is co~,it~ed to serve by
contract in preference to the CITY, and there is a dispute, as to
the liability of the parties or as to the amount of loss,
CONSULTANT Shall notify CITY of the conflict of interesu. If CITY
elects to have an independent investigator and adjuster, CONSULTANT
shall provide such an investigator.and adjuster at the rates quoted
in Paragraph 4.
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26. SERVICES TO BE IN CONJU~CTIUN WIT~ OFFICE OF RISK
MANAGEMEB~T. In performing its duties under this Agreement,
CONSULTANT shall function under the supervision of, report directly
and timely to, and act as an agent of the Office of the RiSk
Management. All investigations done shall be on behalf of, and all
reports shall be made to the Office of Risk.Management, or such
parties or attorneys as the Risk Manager may from time to time
designate, for the purpose of insuring that the CITY is properly
and adequately protected and represented in litigation matters in
which it is or may become engaged.
27. TAX ~.
CONSULTANT's Federal Tax ID Number 95-2917562 ·
CONSULTANT is a corporation? Yes x No
(Please check one.)
o0o
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IN WITNESS WHEREOF, the parties t~ereto have cause~ this
Agreement to be executed, the day and year first-above written.
"CITY"
CITY OF BAF~FIELD
~ - cI2~cE- MEDDleS
Mayor
APPROVED AS TO FORM:'
LAWRENCE M. LUNARDINI
City Attorney
APPROVED AS TO CONTENT:
SCOTT MANZER
Pisk Manager
COUNTERSIGNED:
irec~or
"CONSULTANT"
CARL WAltRENAN~
ROBERT KRET~
Assistant Vice President/Manaaer
RMS/meg Title
CONSULT'\
WARREN. K
3/1/91
ADMINISTRATIVE REPORT
MEETING DATE:
July 15, 1992
AGENDA SECTION:
New Business
AGENDA ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: City Manager's Office DEPARTMENT HEAD ~
DATE: July 7, 1992 CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment to Service Agreement with Carl Warren and Company for
outside claims administration.
RECOMMENDATION:
Motion to be approve amendment and authorize the Mayor to execute.
Group vote.
BACKGROUND:
Amendment No. 91-137, between the City and Carl Warren and Company,
allows Carl Warren and Company to act as a City representative in
connection with the investigation, adjustment, and processing of
general and auto liability claims for money damages asserted by third
parties against the City. The agreement renews annually subject to
a renegotiation of the contractor's base rate.
The amendment calls for an overall increase for the year which
should be right around 5%. The requested increase amounts to
an approximate 2 1/2% increase per year since the previous
increase in August of 1990. The rate charged to the City of
Bakersfield is favorable when compared to other California
cities serviced by Carl Warren and Company. All other elements
of the agreement remain the same.
a:nb.3
BAKERSFIELD
MEMORANDUM
JULY 6, 1992
TO: JOHN STINSON, ASSISTANT TO THE CITY MANAGER
FROM: SCOTT MANZER, R/~ISK MANAGER
.SUBJECT: AMENDMENT TO SERVICE AGREEMENT WITH CARL WARREN AND
COMPANY FOR OUTSIDE CLAIMS ADMINISTRATION
As reflected on the accompanying Administrative Report, Carl Warren
and Company is requesting an increase in the rate charged for
claims administration services. The requested increase is from
$36/hour to $38/hour for s%rvices and an increase from $18 to $19
for the file set up fee.
As a sample test, I applied the proposed rates to last years
invoices. The result was a 5.0% overall increase. This amounts to
an approximate 2 1/2% increase per year since the previous increase
in August of 1990.
A history of the hourly rate changes is as follows:
$38/hour proposed
36 August 1990
34 August 1989
32 August 1988
30 August 1987
28 August 1986
AGREEMENT NO. 9,~/1 3 7
CONSULTANT'S AGREEMENT
THIS AGREEMENT, is made and entered into on JUN 1 9 1991 ,
by and between the CITY OF BAKERSFIELD, a municipal corporation,
referred to herein as the ("CITY") and CARL WARREN AND COMPANY,
referred to herein as the ("CONSULTANT").
RECITALS
WHEREAS, CONSULTANT represents CONSULTANT is experienced
and well qualified in the supervision and administration of
programs'for self-insurance; and
WHEREAS, the CITY does not have expertise currently on
· staff to conduct investigative, adjustment services, supervision,
processing and resolution of liability claims; and
WHEREAS, CONSULTANT is aware that information may come
into CONSULTANT's possession which may impact the CITY's legal
position in the event such information was released to outside
parties; and
WHEREAS, CITY now desires to'employ CONSULTANT to provide
supervision and administration of CITY's self-insurance program'as
set forth herein.
NOW, THEREFORE, CITY and cONSULTANT mutually agree as
follows:
1. SCOPE OF WORK. The scope of work is generally
described as the supervision and administration of the Self-
Insurance Liability program for the CITY, and CONSULTANT shall act
as the representative in connection with the investigation,
adjustment, processing, supervision and resolution of general'
liability and automobile liability claims and potential claims for
money damages asserted by third parties against CITY which are
premised.upon allegations of misconduct by CITY, or'by parties or
others for whom CITY is alleged to be, or is in fact, legally
responsible, and agrees further to provide to CITY, during the'term
of this Agreement, all the services more particularly as folloWs:
A. Investiqative Services. Complete investigative
services as requested by the Office of Risk Management and the City
Attorney's Office to include, but not limited to: ,
1) Receipt and eXamination of all. reports of
.
accidents, incidents, claims, or cases which are or may be the
subject of such liability claims.
2) Under the direction of the Risk Manager
or authorized representative, perform the investigation of such
accidents, incidents, claims or cases where examination warrants
such investigation to include on-site investigation,.photographs,
interviewing of witnesses, determination of losses, and other such
investigative services necessary to determine liability losses but
not to include extraordinary professional services as set forth in
subsection "B" herein.
3) CONSULTANT agrees to maintain service on
a twenty-four (24) hour, seven (7) days a week basis, to receive
telephone reports of any incident or accident which may be the
subject of a liability claim, and shall provide immediate
investigation services, if the accident or incident so requires, to
the extent necessary to provide a complete investigation.
4) CONSULTANT will undertake items of special
handling for CITY at the direction of the Risk Manager or
authorized representative.
5) Whenever possible, and in almost all
cases, CONSULTANT will use staff investigators on assigned cases.
If outside investigators are assigned to cases, it will be on a
limited basis for specific work.
6) CONSULTANT will employ a local,
independent adjusting company to perform services on an "as needed"
basis in situations where immediate or emergency investigations are
warranted.
7) CONSULTANT shall instruct, advise and
otherwise asSist in the training of the City Attorney's
Investigator for the purpose of .reducing the need for outside
investigations.
B. Allocated Expenses. CITY agrees to pay for the
cost of all extraordinary investigative services where expert and
professional assistance is required, such as professional
photographs, independent medical examination, professional
engineering services and laboratory services. CONSULTANT shall
order such services only uPon authorization by the Office of Risk
Managementl and such authority may be given orally where such
services are urgently required~
C. Adjustment Services. CONSULTANT agrees to
provide complete adjustment services on each accident or incident
which is or may be subject of a liability claim. Such services
shall include, but not be limited to:
1) The maintenance of a claim file on each
potential or actual claim reported to CONSULTANT.
2) Whenever its investigation results in a
determination that CITY has sustained a liability to a .third'party,
CONSULTANT shall process any such claim or .potential claim for
settlement in accordance with instructions and policies of CITY for
settlement of such claims.
3) NotifiCation of CITY's primary and excess
carriers and the insurance pool (ACCEL) of all claims which exceed
the CITY's self-insured retention and maintenance of timely liaison
between the insurance carriers and the CITY of matters affecting
the adjustment of sUch claims. Maintain records on any such claim
and notify CITY when CITY is entitled to reimbursements for loss in
excess of retention.
4) Obtain all ReleaSe Agreements on
settlement of any claim or potential claim.
D. Administrative Services. CONSULTANT agrees to
provide the following administrative services:
1) Preparation and maintenance of current
operating procedures for reporting claims to CONSULTANT, and the
proper procedures for completing accident forms. Assist CITY in
preparing accident kits for CITY vehicles upon request.
2) Assignment of a PrinciPal Account Adjuster
to CITY to provide liaison 'between CITY and CONSULTANT.
3) Provide the Office of Risk Management with
computer input information.
4) Periodic review and adjustments of
reserves on all open claims.
5) Assist CITY in selection of special.
defense attorneys, if requested.
E. Leqal SuDport Services. CONSULTANT agrees to
provide the following legal support services on each claim in which
a third party claimant has commenced litigation.
1) Upon notification by the Office of Risk
Management that litigation has been filed on an open claim, meet
with the trial attorney assigned to handle the case by the City
Attorney and provide trial attorney with all information and files
concerning claim.
2) Maintain liaison with trial attorney
assigned to litigation on oPen claim and provide such investigative
services as are required during pre-trial and trial stages.
3) Assist trial attorney in answering any
interrogatories filed by third parties pursuant to any litigation
filed on an open claim.
4) Supervision of legal files, as directed by
the City Attorney's Office, on outside legal assignments. Review
of legal costs, general exposure, settlement possibilities and all
matters pertaining to'the ultimate disposition of cases in suit.
5) Assist the Office of Risk Management in
Small Claims actions filed against CITY, on claims handled by
CONSULTANT, by advising the City Attorney's Office on the names of
any witnesses to be.subpoenaed, necessary evidence, and appearance
at the trial to assist in the case and appear as a witness, if
necessary.
6) Assist CITY in the development of a
recovery profile, if requested.
F. CONSULTANT's services shall include all the
Procedures necessary to properly complete the task CONSULTANT has
been hired to perform whether specifically included in the Scope of
work or not.
2. COOPERATION. Upon request CITY and its officers and
employees shall provide necessary information not available to
CONSULTANT from other sources to CONSULTANT as required to perform
the services described herein and in accordance with the scope of
work set forth above.
3. TERM. This Agreement shall commence upon execution
and shall automatically renew from year to year unless sooner
terminated as set forth herein, subject to:
A. Annual renegotiation of CONSULTANT's base rate
not more than sixty (60) days nor less than thirty (30) days prior
to the end of the fiscal year.
B. Termination by CITY as provided in Paragraph 18
of this Agreement.
4. COMPENSATION.
A. All claims that require field investigation, as
directed by good and professional claims handling, will be billed
at the CONSULTANT's base rate of THIRTY-SIX DOLLARS ($36.00) per
hour; FORTY CENTS ($.40) per mile; TWO DOLLARS ($2.00) per print
for standard photographs, telephone at EIGHT PERCENT (8%) of
adjuster services, photocopying at TWENTY-FIVE CENTS ($.25) .per
copy; Stenographic services at FOUR DOLLARS AND FIFTY CENTS ($4.50)
per page, and office expense at EIGHTEEN DOLLARS ($18.00) for one-
time set-up fee and FIFTEEN PERCENT (15%) of adjuster services.
These rates will be guaranteed until July 1, 1992. The
- 4 -
compensation set forth in this paragraph shall be the total
compensation for the services provided by CONSULTANT, including all
out-of-pocket costs incurred. CITY shall pay no fee other than the
compensation listed in this paragraph unless otherwise agreedto in
writing by the CITY.
B. The compensation set forth in paragraph A.
shall be the total compensation for thee services provided .by
CONSULTANT including all out-of-pocket cost incurred by the
CONSULTANT. CITY shall pay no fee other than the compensation
listed in this paragraph unless otherwise agreed to in writing by
the CITY and CONSULTANT.
5. PAYMENT PROCEDURE. CONSULTANT shall be paid for
services rendered after receipt of an itemized invoice for the work
completed and approved by CITY in accordance with the terms of this
agreement. Payment by CITY to CONSULTANT shall be made within
forty-five (45) days after receipt and apprOval by CITY of
CONSULTANT's itemized invoice.
6. TITLE TO DOCUMENTS. All documents, plans, and
drawings, maps, photographs, and other Papers, or copies.thereof
prepared by CONSULTANT pursuant to the terms of this agreement,
shall, upon preparation, become the property of the CITY.
7. CONFIDENTIALITY. During the term of this agreement,
CONSULTANT will be acting under the direction of. the Risk Manager
and will be dealing with information of a legal and confidential
nature, and such information could ~everely damage CITY in the
event any of said information was disclosed' to outside parties.
CONSULTANT shall not disclose to anyone, directly or indirectly,
either during the term of this agreement or at any time thereafter,
any such information or use such information other than as
necessary in the course of services provided to the CITY under this
agreement. All documents that CONSULTANT prepares and confidential
information that might be' given to CONSULTANT in the course of
providing services under this agreement are the exclusive property
of the CITY and shall remain in the CITY's possession. Under no
circumstances shall any such information or documents be removed
from the CITY without the CITY's written consent first being
obtained.
8. NEWS RELEASES/INTERVIEWS. All consultant and
subconsultant/subcontractor, news releases, media interviews,
testimony at hearings and public comment shall be prohibited unless
expressly authorized by the Contract Administrator.
- 5 -
9. WAIVER OF DEFAULT. The failure of .any party to
enforce against another a provision of this Agreement shall not
constitute a waiver of that party's right to enforce such a
provision at a later time, and shall not serve to vary the terms of
this Agreement.
10. FORUM. Any lawsuit pertaining to any matter arising
under, or growing out of, this contract shall be instituted in Kern
County, California.
ll. NOTICES. All notices relative to this Agreement
shall be 'given in writing and shall be sent by certified or
registered mail and be effective upon depositing in the United
States mail. The parties shall be addressed as follows, or at any
other address designated by notice:
CITY: CITY OF BAKERSFIELD
CITY HALL
1501Truxtun Avenue
Bakersfield, California 93301
CONSULTANT:
CARL WARREN & COMPANY
5405 Stockdale Highway
Bakersfield, California 93309
12. ASSIGNMENT. This contract shall not be assigned by
anY party, or any party substituted, without prior written consent
of all the parties.
13. BINDING EFFECT. The.rights and obligations of this
Agreement shall inure to the benefit of, and be binding upon, the
parties to the contract and their heirs, administrators, executors,
personal representatives, successors and assigns.
14. ATTORNEY'S FEES. In any action arising from or
related to the terms of this Agreement, the prevailing party shall
be entitled to recover its attorney's fees and court costs and
other nonreimbursable litigation expenses, such as expert witness
fees and investigation expenses, whether or not such action
proceeds to judgment.
15. MERGER AND MODIFICATION. This contract sets forth
the entire Agreement between the parties and supersedes all other
oral or written representations. This contract may be modified
only in a writing approved by the CITY Council and signed by all
the parties.
16. EXHIBITS. In the event of a conflict between the
terms, conditions or operations set forth herein and those in
exhibits attached hereto, the terms, conditions, or specifications
set forth herein shall prevail.
17. CORPORATE AUTHORITY. Each individual executing this
-Agreement represents and warrants that they are duly authorized to
execute and deliver this Agreement on behalf of the corporation or
organization named herein and that this Agreement is binding upon
said corporation or organization in accordance with its terms.
18~ TERMINATION. This Agreement maybe terminated with
or without cause by any party upon sixty (60) days written notice
to all other parties. In the event of termination, CONSULTANT
shall be paid for the work completed to the satisfaction of CITY up
to the date of notice of termination. Upon termination,'CONSULTANT
shall deliver all materials relative to the Study to the CITY.
19. COMPLIANCE WITH ALL LAWS. CONSULTANT shall, at
CONSULTANT's sole cost, comply with all of the requirements of
Municipal, State, and Federal authorities now in force, or which
may hemeafter be in force, pertaining to this Agreement, and shall
faithfully observe in all activities relating to or growing out of
this Agreement all Municipal ordinances and State and Federal
statutes, rules or regulations now in force or which may hereafter
be in force.
20. INDEPENDENT CONTRACTOR. This Agreement calls for
the performance of the services of CONSULTANT as an independent
contractor, and CONSULTANT will not be considered an employee of
the CITY for any purpose and is not entitled to any of the benefits
provided by CITY to its employees. This Agreement shall not be
construed as forming a partnership or any other association with
CONSULTANT other than that of an independent contractor.
21. INSURANCE. In addition to any other form of
insurance or bond required under the terms of this Agreement,. the
CONSULTANT shall procure and maintain for the duration of .this
Agreement the following types and limits of insurance:
a. Professional liability insurance, providing
coverage on an occurrence basis for errors and
omissions with 'limits of' not less. than one
million ($1,000,000) per occurrence; and
b. Automobile liability insurance, providing
coverage on an occurrence basis for bodily
injury, including death, of one or more
persons, property damage and personal injury,
with limits of not less than one million
($1,000,000) per occurrence; and
c. Broad form commercial general liability
insurance, providing coverage on an occurrence
basis for bodily injury, including death, of
one or more persons, property damage and
personal injury, with limits of not less than
one million ($1,000,'000) per occurrence.
d. Workers' compensation with statutory limits
and employer's liability insurance with limits
of not less than one million ($1,000,000) per
accident.
Except for professiona'l liability, all policies
required of the CONSULTANT hereunder shall be primary insurance as
respects the CITY, its mayor, council, officers, agents, employees
and volunteers and any insurance or self-insurance maintained by
the CITY, its mayor, council, officers, agents, employees and
volunteers shall be excess of the CONSULTANT's insurance and shall
not contribute with it.
The automobile liability policies shall provide
coverage for owned, non-owned and hired autos.
The liability policies shall provide contractual
liability coverage for the terms of this Agreement.
Except for professional liability, the liability
policies shall contain an additional insured endorsement in faVor
of the CITY, its mayor, council, officers, agents, employees and
volunteers.
The workers' compensation policy shall contain a
waiver of subrogation endorsement in favor of the CITY, its mayor,
council, officers, agents, employees and volunteers.
All policies shall contain the following
endorsement: An endorsement providing the CITY with ten (10) days
written notice of cancellation or material change in policy
language or terms.
If any part of the work under this Agreement is
sublet, similar insurance shall be provided by or on behalf of the
subcontractors to cover their operations. The insurance required
under this Agreement shall be maintained until all work required to
be 'performed under the terms of this Agreement is satisfactorily
completed as evidenced by formal acceptance by the CITY.
The'CONSULTANT shall furnish the CITY Risk Manager
with a certificate of insurance evidencing the insurance required
under this Agreement.
22. INDEMNITY
-- 8 --
(a) Neither party shall be liable to the other party for any loss,
damage, liability, claim or cause of action for damage to or
destruction of property or for any injury to or death of persons
arising solely from any act or omission of the other party's
officers, agents and employees.
(b) City and Consultant agree~to indemnify and hold each other
harmless from any and all claims, demands, liabilities, losses or
causes of action which arise by virtue of its own acts or omissions
(either directly or through or by its agents officers, or
employees) to such extent and in such part as the respective
parties are found by .reason of law to have proximately caused the
injury or damage.
(c) The party against whom any claim arising from any subject
matter of'this agreement is filed shall give prompt notice of the
filing of the claim to'the other party.
23. EXECUTION. This Agreement is the product of
negotiation and therefore shall not be construed against any party.
24. CONTRACT ADMINISTRATOR. The Contract Administrator
for· the CITY is:
· Scott Manzer
· Risk Manager
· CITY OF BAKERSFIELD
· · 1501 Truxtun Avenue
. Bakersfield, CA 93301
Telephone (805) 326-3096
CONSULTANT's project manager shall be:
· Robert Kretzmer
· Assistant Vice President/Manager
· 5405 Stockdale Highway, Suite 203
· Bakersfield, CA 93309'
Telephone (805) 831-1703
The cOntract Administrator and the Project
Manager shall be the primary contact persons for CITY and
CONSULTANT. It is expressly understood that only the CITY may
approve modifications to the contract, which modifications must be
in writing.
25. CONFLICT OF INTEREST. In the event a claim or
incident is reported to CONSULTANT by CITY and it is determined
that .the third party claimants, or cross-complainants, are also
clients of CONSULTANT to whom CONSULTANT is committed to serve by
contract in preference to the CITY, and there is a dispute as to·
the liability of the parties or as to the amount of loss,
-- 9 --
CONSULTANT shall notify CITY of the conflict of interest. If CITY
elects to.have an independent investigator and adjuster, CONSULTANT
shall provide such an investigator and adjuster at the rates quoted
in'Paragraph 4.
26. SERVICES TO BE IN CONJUNCTION WITH OFFICE OF RISK
MANAGEMENT. In performing its duties under this Agreement,
CONSULTANT shall function under the supervision of, report directly
and timely to, and act as an agent of the Office of the Risk
Management. All investigations done shall be on behalf of, and all
reports shall.be made to the Office of Risk Management, or such
parties or attorneys as the Risk Manager may from time to time
designate, for the purpose of insuring that the CITY is properly
and adequately protected and represented .in litigation matters in
which it is or may become engaged.
27. TAX NUMBERS.
CONSULTANT's Federal Tax ID Number 95-2917562
· CONSULTANT is a corporation? Yes X No
(Please check one.)
o0o
- l0 -
IN WITNESS WHEREOF, the parties hereto~have caused this
Agreement to be executed, the day and year first-above written.
"CITY"
CITY OF'BAKERSFIELD
CLARENCE. E. MEDDE~S
Mayor
APPROVED AS TO FORM:
LAWRENCE M. LUNARDINI
City Attorney
APPROVED AS TO CONTENT:
SCOTT MANZER ~
Risk Manager
COUNTERS IGNED:
"CONSULTANT"
CARL WARREN AND ASSOCIATES
ROBERT KRE~ZMER
Assistant Vice President/Manaqer
RMS/meg Title
CONSULT\
WARREN.K
3/1/91
- 11-
CITY COUNCIL REFERRAL
MEETING OF: 06/24/92 /,,
REFERRED TO: URBAN DEVELOPMENT J HARDISTY
ITEM: RECORD~ 10403
Communication received from Curtis Darling of
Darling, Maclin & Thomson, P.O. Box _'PA~:..~ , dated
June 15, 1992, regarding downtown parking.
ACTION TAKEN BY COUNCIL:
RECEI ,~:, AND REFER TO URBAN DEVELOPMENT COMMTTmEE.
APPROVED .
BACKUP MATERIAL ATTACHED: YES
DATE FORWARDED BY CITY CLERK: 07/0~/92
CI~ MAN~GE~,8 OFFICE
MEMORANDUM
~): DALE HAWLEY, CZ~"Y NANAGER
FROM: JAKE WAGER, ECONOMIC DEVELOPMENT DIRECTOR
SUBJECT: DOWNTOWN PARKING
On June 15, 1992, Curtis Darling forwarded a letter to the City
Council regarding downtown Parking. This letter was placed on the
City Council Agenda for it's June 24, 1992 regular meeting. On
July 2, 1992, I met with the Budget and Finance Committee to review
the issues raised in that correspondence.
Mr. Darling requested consideration on two items.. The first· item
was to ask the City Council if they would consider a volume
discount for parking rates at our parking structure. On June 15,
1992, I had indicated that the Budget and Finance Committee had
recently reviewed the/current rate structure (which 'does provide
for a volume discount). On that occasion, the Budget and Finance
Committee had determined that based on that review, they would be
recommending a single flat rate. This was conveyed to Mr. Darling
on June 15, 1992, and again on July 7, 1992. Mr. Darling, on both
occasions, expressed his understanding.
The other item-Mr. Darling had requested the Council to consider
was a reduction in the 90 minute time limit' for parking in certain
areas of the downtown. On July 2, 1992, the Budget.and Finance
Committee asked staff if the process allowed for time limits to be
modified by the Traffic Engineer Division. In Checking with Mr.
Walker he indicated that the existing procedure is'for a property
owner to submit a written request to the traffic engineer
accompanied by a check for $80 for processing. This information
was conveyed to Mr. Darling on Tuesday, July 7, 1992, and he
indicated he would proceed in that direction,
Based on the above, it is my opinion that the matters raised by Mr.
Darling have been addressed.
Please call if you have any questions.
CITY COUNCIL REFERRAL
MEETING OF: 06/24/92
REFERRED TO: URBAN DEVELOPME "T~'''~
ITEM: RECORD# 10403
Communication received from'curtis Darling of
Darling, Maclin & Thomson, P.O. Box 2411, dated
June 15, 1992, regarding downtown parking..
ACTION TAKEN BY COUNCIL:
RECEIVE AND REFER TO URBAN DEVELOPMENT COMMITTEE.
APPROVED.
BACKUP MATER'IAL ATTACHED: YES
DATE FORWARDED BY CITY CLERK: 07/01/92
CITY OF BAKERSFIELD
PLANNING DEPARTMENT
DARLING, MACLIN & THOMSON
CURTIS DARLING Tim Lit i~HO N ~
BRUCE MACLIN SUITE B50 BANK OF AMERICA BUILDINO
(805) 3~5-5075
WINIFREO THOMSON 1430 TRUXTUN AVENUE
POST OFFICE BOX ~411 TELECOPIER
SUELLEN H. ANDERSON (805) 3a5'3045
BAKERSFIELD, ~LIFORNIA 93303
June 15, 1992 .... ~:i ~':~ ..~
M~dd -
The Honorable Clarence ers ~:'-.:., ~...~
and the City Council -'! -- .
City of Bakersfield c:, ..
1501 Truxtun Avenue :'-' ,:.~
Bakersfield, CA 93301 .~'-!
Ladies and Gentlemen:
As a landowner and business operator in the 1600 Block of 19th
Street, I believe the 90 minute parking is excessive and is now
substantially misused by tenants and employees in the area.
I have discussed with Jake Wager the problem of enticing employees
into the parking structure, and I believe there should be a volume
discount which is substantial. He tells me that my expectations
are too great. Nevertheless, I believe any employer providing 10
or more parking spaces should be entitled to them at substantially
below the individual rate. The landlord should not have to pay'for
all of the employees, but something must be done to remove the
employees from the parking areas provided for the shopping public.
There should be substantially more 30 minute parking spaces and the
balance should be 45 minutes, no longer. (This will tend to make
it more difficult to "move" the cars. The employees and landowners
alike park their cars and then move them when it is appropriate.)
I will be happy to participate in any effort to address downtown
parking and police activities on 19th Street.
Cordially yourS,
Curtis Darling
CD/ssp
CiTY COUNCIL REFERRAL
JUN 9 6 992
REFERRED TO': BUDGET &'FINANCE J W STINSON'
CITY' MANAGER,S OFFICE
ITEM:'~' RECORD# 10403
Communication received from Curtis Darlin.g..o~ ~ .... : .
Darling, Maclin & Thomson, P.O. Box'241i, dated
June 15, 1992, regarding"downtoWn parking. .~
ACTION TAKEN BY COUNCIL:
RECEIVE AND REFER TO BUDGET AND FINANCE
COMMITTEE APPROVED.
BAcKuP MATERIAL ATTACHED: yes
DATE FORWARDED BY CITy CLERK: 06/26/92
STATUS: ' .-
PLEASE ENTER THE STATUS INTO THE PRIME COMPUTER
COUNCIL REFERRAL TRACKING SYSTEM AS PROGRESS IS MADE.
DARLING, MACLIN & THOMSON'
ATTORNEY~I AT LAW
CU I~TIS DARLING TELEPHONE
SUITE 850 BANK OF AMERICA BUILDIN(:~
SRUCE MACLIN (805) ~-~0~
WINIFRED THOMSON 1430 TRUXTUN AVENUE
POST OFFICE BOX ~11 TELECOPIER
SUELLEN H. ANDERSON (805) 3~S-3045
June 15, 1992
The Honorable Clarence Medders
and the City Council
City of Bakersfield
1501 Truxtun Avenue
.Bakersfield, CA 93301
Ladies and Gentlemen:
As a landowner and business operator in the 1600 Block of 19th
Street, I believe the 90 minute parking is excessive and is' now
substantially misused by tenants and employees in the area.
I have discussed with Jake Wager the problem of enticing employees
into the parking, structure, and I believe there should be a volume
discount which is substantial. He tells me that my expectations
are too great. Nevertheless, I believe any employer providing 10
or more parking spaces should be entitled to them at substantially
below the individual rate. The landlord should not have to pay for
all of the employees, but something must be done to remove the
employees from the parking areas provided for the shopping public.
There should be substantially more 30 minute parking spaces and the
balance should be 45 minutes, no longer. (This-will tend to make
it more difficult to "move" the cars. The employees and landowners
alike park their cars and then move them when it is appropriate.)
I will- be happy to participate in any effort to address downtown
parking and police actiVities on 19th Street.
Cord'~ally your%s,
Curtis Darling /
CD/ssp
CITY COUNCIL REFERRAL
MEETING OF: 04/08/92
REFERRED TO: BUDGET & FINANCE J W STINSON
ITEM: RECORD# 10133
~
Funding issues regarding stadium. (McDermott)
ACTION TAKEN BY COUNCIL:
MOTION TO REFER TO BUDGET AND FINANCE COMMITTEE.
APPROVED.
BACKUP MATERIAL ATTACHED: NO
DATE FORWARDED BY CITY CLERK: 04/09/92
STATUS:
PLEASE ENTER THE STATUS INTO THE PRIME COMPUTER
COUNCIL REFERRAL TRACKING SYSTEM AS PROGRESS IS MADE.
CAROL WILLIAMS
CITY CLERK
_ __ K E R $ F I E L D
MEMORANDUM
April 8, 1992
TO: J. DALE HAWLEY, CITY MANAGER
FROM: JOHN W. STINSON?t~S~ISTANT TO THE CITY MANAGER
SUBJECT: BAKERSFIELD DODGER STADIUM
The City/County Intergovernmental Relations Committee has reviewed a request from
the Bakersfield Dodgers asking for City and County assistance in constructing a
new baseball stadium. The joint Committee expressed a desire to proceed if
funding can be incorporated into our budgeting process.
I would request that the specific issue of funding be sent to the Budget and
Finance Committee, as part of the upcoming 1992-93 proposed budget review.
JWS. al b
MEMORANDUM
- November 5, 19 91
TO: VICE-MAYOR KEN PETERSON
LAWRENCE M. LUNARDINI, CITY ATTORNEY
FROM:
SUBJECT: PROPOSED AMENDMENTS TO THE FIRE DEPARTMENT PENSION FUND
ORDINANCE - BMC S 2.92.330 (C) AND (D); AND REPEAL OF
SUBSECTION E.
Please refer the following proposed ordinances to
whichever committee you deem appropriate:
AMENDMENTS TO ORDINANCE RE: INCREASES IN MONTHLY ALLOWANCE PAID
BY THE FIRE DEPARTT~RNT PENSION FUND.
Background:
The relief and pension fund was established for members
of the City Fire Department who did not join the Public
· Employees Retirement System (PERS). The proposed
amendments to BMC ~ 2.92.330 will provide a 10%
increase in monthly benefits to retired members of the
'j~~~ fund or their widows and will consolidate references to
increases previously granted in prior years.
\ If approved, the increase is scheduled to go into
effect January 1, 1992.
RMS/meg
ORD-REF\
FIRE-PEN .VM '
Attachment
cc: Chief Steve Johnson, Fire Department
Gregory Klimko, Finance Director
Bill Descary, Treasurer
DRAFT
O~:LDTNANC'R NO.
/
AND D OF SECTION 2.92.330 AND
REPEALING SUBSECTION E TO .SECTION
2.92.330 OF THE BAKERSFIELD MUNICIPAL
CODE RELATING TO INCREASES IN MONTHLY
ALLOWANCE PAID BY THE FIRE DEPARTMENT
PENSION FUND.
BE IT ORDAINED by the Council of the City of
Bakersfield as follows:
SECTION 1.
Subsections C and D of Section 2.92.330 of the
Bakersfield Municipal Code are hereby amended to read as follows:
2.92.330 Increase in monthly allowance - Retirements or deaths
for period.
C. Commencing on July 1, 1982 and every year
thereafter, the schedule provided in subsection A of this section
shall be.increased by a two percent (2%) Cost~of-Living
adjustment.
D. In addition to the Cost-of-Living increases
specified in subsection C of this section, the schedule provided
in subsection A of this section shall be increased as follows:
July 1, 1982 10%
August 1, 1987 10%
July 1, 1990 10%**
January 1, 1992 10%**
** Monthly payments will be rounded to the next
highest even dollar amount after applying this
increase.
SECTION 2.
Subsection E of Section 2.92.330 of the Bakersfield
· Municipal Code is hereby repealed.
SECTION 3.
This ·Ordinance shall be posted.in accordance with the
Bakersfield Municipal Code and shall become effective thirty (30)
days from and after the date of its passage.
o0o
'~I HEREBY CERTIFY that the foregoing Ordinance was
passed and adopted by the Council of the City of Bakersfield at a
regular meeting thereof held on , by the
following vote:
CITY CLERK and Ex Officio Clerk of the
Council of the City of Bakersfield
APPROVED
CLARENCE E. MEDDERS
MAYOR of the City of Bakersfield
APPROVED as to fOrm:
LAWRENCE M. LUNARDINI
CITY ATTORNEY of the City of Bakersfield
RMS/meg
FIRE-PEN.O-4
10./30/91
- 2 -
OITY COUNCIL REFERRAL
MEETING OF: 11/28/90
REFERRED TO' BUDGET & FINANCE 'J W ST'INSON
ITEM: RECORD~ 6751
Communication from Hall Ambulance Service
Incorporated, 1001 21st Street, dated November
12, 1990, requesting Council initiate
developmental procedures to insure a timely
annual review of ambulance service charges.
ACTION TAKEN BY COUNCIL:
RECEIVE AND REFER TO BUDGET AND FINANCE
COMMITTEE. APPROVED. AB- KM.
BACKUP MATERIAL ATTACHED- YES
DATE FORWARDED BY CITY CLERK: 11/29/90
STATUS-
PLEASE ENTER THE STATUS INTO THE PRIME COMPUTER
COUNCIL REFERRAL TRACKING SYSTEM AS PROGRESS IS MADE.
~NCE SERVICE ~ti~
I ~%~,-~.~1 ~ I A MB UL A NCE
SERWCE
INCORPORATED
1001-21st STREET BAKERSFIELD, CA 93301-4792 ~ ~Y
(805) 322-1625 FAX (805) 322-1638
CITY
November 12, 1990
Honorable City Council
1501 Truxtun Avenue
Bakersfield, California 93301
Honorable City Council:
On November 1, 1989 the City Council approved Resolution Number
183-89 establishing Ambulance Service Charges. In additiOn,
resolution language was adopted to include a provision for the
review of Ambulance Service Charges prior to December 1990 and
annually thereafter.
Therefore, I respectfully request the City Council initiate
developmental procedures which will insure a timely annual review
of Ambulance Service Charges.
This corr'espondence should also be accepted as further endorsement
of the written request submitted by Golden Empire Ambulance on
October 8, 1990.
Please accept my gratitude and appreciation in allowance of this
request.
Sincerely,
HALL AMBULANCE, S~RV~E, ~NC
HARVEY L. ~LALL, !
President
~olden ~pire ~bulance ServiCe
Kern County ~ergency Medical ServiCes D'epa~tment
Carol Williams, City Clerk
"WE CARE. EVERY HOUR. 'EVERY. DAY."
JOHN STINSON
ASST TO CITY MANAGER
March 9, 1992
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: J. DALE HAWLEY, CITY MANAGER
SUBJECT: REVISED BUDGET AND FINANCE REPORT NO. 3-92
ITEM 9.b., PAGE 9.
Attached is a revised Budget and Finance Committee Report No. 3-92.
The revision was requested by the City Manager's Office to clarify
the inclusion of the cost of demolition in arriving at the final
purchase offer.
The additional language has been underlined in the Budget and
Finance Report.
3B&F3-92
mb
CITY OF BAKERSFIk'~,D
BUDGET AND FINANCE COMMITTEE
REPORT NO. 3-92
Maech 11, 1992
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
SUBJECT: APPROVAL OF REAL ESTATE ACQUISITION AND APPROPRIATION OF
$210,000 FUND BALANCE FOR ACQUISITION OFFER AND CLOSING
COSTS TO THE PARKING FACILITIES CAPITAL IMPROVEMENT
BUDGET WITHIN THE OFF-STREET PARKING FUND.
Because off-street parking in the downtown has been sharply reduced over
the past few years, the City Council has received requests for assistance in
providing adequate
off-street parking.
On Monday, March 2, 1992, the Budget and Finance Committee met to review
this item. In discussing these parking needs with staff, it was determined that the
City's Off-Street Parking Fund would be the most appropriate source of funds for
the possible acquisition and for any parking lot construction. This fund was
established through various sources of parking revenues for the express purpose
of providing off-street parking.
BUDGET AND FINANCE COMMITTI~I~
REPORT NO. 3-92
March 11, 1992
Staff recommends that the City Council provide the relief requested by
purchasing three properties from the Central District Development Agency. Those
agency owned properties are as follows:
1315 19th Street (formerly the American National Bank Building.
1022 "L" Street (formerly the Mental Health Building).
19th Street parking lot adjacent to Hotel Bakersfield
The total purchase price recommended is $203,500. The purchase price
reflects the appraised value of the parcels and the cost of demolition for two
unreinforced masonry buildings. Immediately after acquisition staff should be
directed to prepare bids and specifications for the demolition of the two buildings
and for the construction of a parking lot at 1315 19th Street. Staff has indicated
that they are in receipt of a draft lease agreement for fifty of these parking spaces
at 1315 19th Street.
It is the recommendation of this committee that the Council extend an offer of
$203,500 to the Central District Development Agency for the purchase of the
aforementioned properties and appropriate $210,000 for acquisition and closing costs
to the Parking Facilities Capital Improvement Budget in the Off-Street Parking
Fund.
BUDG~ AND FINANC]~ COMMITTBE
REPORT NO. 3-92
March 11, 1992
Pa~e -3-
Furthermore, this committee recommends that staff be directed to prepare all
necessary bids and specifications for the construction of additional off-street public
parking in the Central District for review and action by the City Council.
Respectfully submitted:
Kevin McDermott, Chair
Patricia J. DeMond
Ken Peterson
3B &F311. rpt
mb
CITY COUNCIL REFERRAL
MEETING O~
REFERRED TO: BUDGET & FINANCE 7 ~ STINSON
ITEM: RECORD# 10357
Communication received from Mike Treacy,
President of the Greater Bakersfield Convention &
Visitors Bureau, dated May 20, 1992, P.O. Box
192, submitting their Fiscal Year 1993 Marketing
Plan & Budget for review.
ACTION TAKEN BY COUNCIL:
RECEIVE AND REFER TO BUDGET AND FINANCE
COMMITTEE.APPROVED. AB: LE..
BACKUP MATERIAL ATTACHED: YES
DATE FORWARDED BY CITY CLERK: 06/04/92
STATUS:
PLEASE ENTER THE STATUS INTO THE PRIME COMPUTER
COUNCIL REFERRAL TRACKING SYSTEM AS PROGRESS IS MADE.
B'A K E R S F I E L D
May 20, 1992 C~MANA.~ ,
~'~
Clarence E. Medders, Mayor
City of Bakersfield
1501 Truxtun Avenue
Bakersfield, CA 93301
Dear HonOrable Mayor and Members of the City Council:
Please accept this letter as the Greater Bakersfield
Convention and Visitors Bureau Board of Directors request
for budget review. The Board hereby requests that the
Bureau's Budget and Marketing Plan go before the City
Council's Budget and Finance Committee for review and for
amendment of the agreement.
The Board of Directors of the Greater Bakersfield
Convention and Visitors Bureau wishes to thank the City
of Bakersfield in advance for your support. It is both
an honor and pleasure for us to market this City to
potential visitors. We look forward to the mutual
benefits to be returned through our efforts.
ly, ,
Mike Treacy
President
The Greater Bakersfield Convention & Visitors Bureau
1033 TRUXTUN AVENUE · BAKERSFIELD, CALIFORNIA 93301
(805) 325-5051 · P.O. Box 192 · 93302-0192 · FAX (805) 325-7074
CITY COUNCIL REFERRAL
MEETING ~~
REFERRED TO: BUDGET & FINANCE J W STINSON
ITEM: RECORD# 10250
Request by SPCA to implement mechanism to allow
release of names to injured parties. (Brunni)
ACTION TAKEN BY COUNCIL:
REFER TO BUDGET AND FINANCE COMMITTEE.
BACKUP MATERIAL ATTACHED: NO
DATE FORWARDED BY CITY CLERK: 05/07/92
STATUS:
PLEASE ENTER THE STATUS INTO THE PRIME COMPUTER
COUNCIL REFERRAL TRACKING SYSTEM AS PROGRESS IS MADE.
CiTY MAN-~GER,$ OFFICE
B A K E R S F I E'L D
MEMORANDUM
April 2?, 1992
TO: Larry Lunardini, City Attorney
FROM: M.A. Dunwoody, Budget Analyst~Y~-~ ..
SUBJECT: SPCA Reports and the Freedom of Information Act
It is the current practice of the Bakersfield SPCA to not release SPCA field
reports, which are similar to Police reports, to the public. Recently, a
situation occurred in which a citizen's cat was killed by a dog. The citizen
wanted a copy of the SPCA report and was upset when the SPCA explained that it
was their policy not to release reports to the public. The citizen also wanted
the name and address of the owner of the dog that killed his cat. It is also the
policy of the Bakersfield SPCA to not release the name of animal owners to the
public. This is to protect animal owners from retribution from angry neighbors
and to preserve the privacy of people who turn animals over to the SPCA for
adoption.
The question has been raised by this particular citizen as to whether or not the
Bakersfield SPCA, under the Freedom of Information Act, has to make reports
and/or the names of animal owners available to the public.
Also, what kind of information must be made available to the public when an owner
has been cited'for having a dangerous/vicious animal? While it is known the Brown
Act applies to hearings for dangerous/vicious animals, what information about the
dog and its owner is available to the public when a dangerous/vicious animal
hearing is held?
A speedy response would be greatly appreciated as some of these issues affect the
day to day operations of the Bakersfield SPCA.
If I can be of any assistance, please do not hesitate to contact me at extension
3747.
CC:
John W. Stinson
Michael Allford
Laura Marino
mad:spcafia
MEMORANDUM
May 1, 1992
TO: M. A. DUNWOODY, BUDGET ANALYST
FROM: MICHAEL G. ALLFORD, DEPUTY CITY ATTORNEY
SUBJECT: S.P.C.A. ~ORTS AND T~ CALIFORNIA PUBLIC
RECORDS ACT
The California Public Records Act (Government Code section
6250, et seq.) creates a presumption that information and records
held by the government are accessible, upon request, by the
public. The public has the right to copy public records upon
payment of the direct costs of copying or a statutory fee.
It is the agency who has the burden of proof to communicate
to the requester a statutory reason for refusing to disclose a
record. Vallejos v. California Hiahwav Patrol (1979).
The California legislature has clearly intended to provide
liberal access to public records under this Act. Disagreement as
to whether a document or other information is covered under the
Act should be resolved in favor of disclosure (Government Code
section 6250). However, there are numerous exceptions to the
right of the public to inspect these records.~ The exception on
point in this instance is embodied in California Government Code
section 6254(f) which exempts from disclosure "records of
complaints to, or investigations conducted by, or records of
intelligence information or security procedures of, ..., or any
such investigatory or security files compiled by any other state
or local agency for correctional, law enforcement, or licensing
purposes .... " The S.P.C.A., under contract with the City of
Bakersfield, would qualify as a "local agency for correctional,
law enforcement or licensing purposes."
Therefore, unless the requesting party has a specified
interest in the report (such as their status as a party to the
case), the public has no statutory right to receive a copy of the
report. An affected party to the matter does have the right to
obtain a copy of any investigation report or materials generated,
including the name of the complaining party, unless the
disclosure of that item would either endanger the safety of the
complaining party or other person or endanger the successful
completion of the investigation.
'CTJ'Y M,ANAGERS OFFICE
Memorandum to M. A. Dunwoody, Budget AnalYst
Re: S.P.C.A. Reports and the California Public Records Act
May l, 1992
Page 2
The public does, however, have a statutory right to receive
most of the information that would likely be in the S.P.C.A.
report per Gover'nment Code sections 6254(f)(2). This provision
states 'that "state and local law enforcement agencies shall make ..
public the following information, except to the extent that
disclosure of a particular item of information would endanger the
safety of a person involved in an investigation or would endanger
the successful completion of the investigation or a related
investigation.'
(2) "The time, substance and location of all complaints or
requests for assistance received by the agency and the
time and nature of the response thereto, including, to
the extent the information regarding crimes alleged or
committed or any other incident investigated is
recorded, the time, date and location of the
occurrence, the time and date of the report, the name,
age and current address of the 'victim, ... "(excepting
the name of victim of a specified sexual offense).
According to the above Government Code sections, while the
specific S.P.C.A. report may be exempt from disclosure under the
California Public Records Act, much of the information contained
in that report is not. As I am sure you have noted from
subparagraph 2 of Government Code section 6254(f), it is not
required to release the name or address of the individual who
reported the incident to the S.P.C.A., unless the complaining
party is the "victim" identified in the report, such as in the
instance of being attacked by a dangerous/vicious animal.
The Bakersfield Police Department has developed "requester"
forms whereby an affected party may obtain records and
information under this' Act. I have requested these forms and,
upon receipt, we can meet to discuss their utility to the
$.P.C.A.
The above information would also apply to your second
inquiry. I am assuming that hearings for "dangerous/vicious
animals" are public hearings wherein 'each affected party is given
the opportunity to present his/her evidence. If such is not the
case, then subparagraph 2 of Government Code section 6254(f)
would dictate What information is available to the public_.
Within ten days after receipt of the request, the agency
must determine whether to comply and notify the requesting party
immediately of the determination (Gov. Code S 6256).
2
Memorandum to M. A. Dunwoody, Budget Analyst
Re: S.P.C.A. Reports and the California Public Records Act
May 1, 1992
Page 3
The requesting party is required to pay for the cost of
research and duplication of records. Pursuant to ExeCutive Order
(S-102) No. 89-58, the charge for research is $5.00 per quarter
hour, and duplication is $2.00 for the first page and $.10 per
page thereafter. The requesting party must pay the. cost prior to
the agency's furnishing the copies of information
MGA: gP
CITY COUNCIL REFERRAL
MEETING OF: 06/03/92
REFERRED TO: BUDGET & FINANCE J W STINSON
ITEM: RECORD# 10360
Amendments of Fiscal Year 1991-92 Operating and
Capital Improvements Budgets for the City of
Bakersfield and Operating and Capital
Improvements Budgets for the Central District
Development Agency.
ACTION TAKEN BY COUNCIL:
APPROVED. AB: LE.
BACKUP MATERIAL ATTACHED: YES
DATE FORWARDED BY CITY CLERK: 06/04/92
STATUS:
PLEASE ENTER THE STATUS INTO THE PRIME COMPUTER
COUNCIL REFERRAL TRACKING SYSTEM AS PROGRESS IS MADE.
BAKERSFIELD
MEMORANDUM
May 29, 1992
TO: J. DALE HAWLEY, CITY MANAGER ~
FROM: M.A. DUNWOODY, BUDGET ANALYST.
SUBJECT' FISCAL YEAR 1991-92 BUDGET AMENDMENTS THROUGH YEAR END
On January 15, 1992, Council adopted Resolution 7-92 amending the Fiscal Year
1991-92 operating and capital improvement budgets for the City of Bakersfield and
on June 19, 1991, Council adopted Resolutions 114-91, adopting the Fiscal Year
1991-92 operating and capital improvement budgets for the Central District
Development Agency, respectively. Since then, Council has taken action to
transfer and/or appropriate additional funds which is detailed in Attachment A.
As a result, the budgets must be amended to reflect these changes in
appropriations.
CITY OF BAKERSFIELD OPERATING AND CAPITAL IMPROVEMENT BUDGET AMENDMENTS
Actions taken by Council affecting these budgets include the appropriation of
additional revenues and interfund transfers for the settlement of a judgement
related to the Union Avenue Overcrossing, for soils testing for the Planz Road
overcrossing, educational items for the Bicycle Safety Program, actual costs for
the Sobriety Checkpoint Program, and for the purchase of rolloff containers for
recycling. Also, grant revenues for the Kern Anti-Drug Abuse Project were
appropriated. Seized Property Revenues were used for the purchase of specialized
surveillance equipment and for the construction of a police storage structure.
Fund balances were appropriated for property acquisition for off-street parking
in the downtown area, to replace a police vehicle lost in an accident, to
complete the clean up of the Rio Bravo Fire Station, to replace a vehicle that
was stolen'and destroyed and for the acquisition of a building to alleviate some
of the City's need for additional space. Fund balances were also appropriated in
the Internals Services and Enterprise funds for negotiated salary settlements.
Other actions included the appropriation of Council Contingency funds for a Sales
Tax study, a vehicle and associated equipment for the Graffiti program, Property
Tax administration costs, negotiated salary settlements and the lease purchase
of the computer aided dispatch system.
Attachment A also reflects a reduction in appropriations for the expansion at the
Airpark in TDA funds for the Union Avenue Overcrossing.
Page i of 2
CENTRAL DISTRICT DEVELOPMENT AGENCY BUDGET AMENDMENTS
With respect to the Central District Development Agency budget, Council took
action to appropriate funds for the annual debt and interest expenses associated
with the Banducci/Walker property.
SUMMARY
As a matter of conformance to City accounting practices and budgetary controls,
it is necessary that the budget be amended to reflect these changes. Attachment
A provides the detail for these changes and the total net change in
appropriations is as follows:
CITY OF BAKERSFIELD
Amended Budget Amended Budget
Mid Year Year End Net Chanqe
Operating and $ 119,321,192 $ 120,443,794 $ 1,122,602
Debt Service
Capital 39~507~905 40~591~269 1~083~364
Improvements
$ 158,829,097 $ 161,035,063 $ 2,205,966
Total
Appropriations
CENTRAL DISTRICT DEVELOPMENT AGENCY
Council Adopted Amended Budget
Budqet Year End Net Chanqe
Operating and $ 2,144,373 $ 2,203,773 $ 59,400
Debt Service
Capital 0 0 0
Improvements
$ 2,144,373 $ 2,203,773 $ 59,400
Total
Appropriations
As all of these items, with the exception of the correction to the original
resolution have been previously approved by Council, and upon review of these
amendments, the City Manager's Office recommends the approval of this report and
the adoption of the proposed resolutions.
Page 2 of 2
F.Y. 1991-9 AMENDMENTS
COUNC [ L
.MN ACTION SUB COB COB CDBG CDBG. CODA CODA
NO OATE DESCRIPTION FUND OBJECT PRG AMOUNT OPERATING CIP · OPERATING CIP OPERATING CIP
1-JU[-91 COUNCIL APPROVED APPROPRIATIONS 160,437,715 119,130,792 37,373,550 1,588,017 200,983 2,14&,373 0
COUNCIL APPROVED INTERFUND TRANSFERS 6,730,890 5~670,890 1,060,000
TOTAL COUNCIL APPROVED APPROPRIATIONS 167,168,605 124,801,682 37,]73,550 1,588,017 200,98] ],204,373 0
1 17-Ju[-91 TRANSFER COUNCIL CONTINGENCY
AIRPORT SITE ASSESSMENT
UNAPPLIED APPROPRIATIONS 011 76100 911 (7.500) (7,500)
TRANSFERS TO OTHER FUNDS 011 79900 991 7,500 7,500
PROFESSIONAL & CONSULTING SERVICE5 551. 74100 491 7,500 7,500
2 14-Aug-91 APPROPRIATE GAS TAX FUND BALANCE/FY 92-93 GAS TAX
KR FWY - RIGHT OF WAY ACQUIS[ST]ON
LAND AND LAND IMPROVEMENTS 151 79100 743 400,000 400.000
3 14-Aug-91 TRANSFER COUNCIL CONTINGENCY
NAT'L LEAGUE OF CITIES - MEMBERSHIP
UNAPPLIED APPROPRIATIONS 011 76100 911 (11.000) (11.000)
OTHER OUTSIDE SERVICES 011 74500 121 11,000 11,000
4 14-Aug-91 APPROPRIATE GAS TAX FUND BALANCE
CALIFORNIA AVE. STORM DRAIN PROJECT
=============================================
NON-STRUCTURAL IMPROVEMENTS 151 79400 743 13,800 13,800
5 28-Aug-91 APPROPRIATE SEWER FUND BALANCE AND DEVELOPER CONTRIBUTION HOSKING TRUNK SEWER ASSESSEMT DISTRICT
TRANSFERS TO OTHER FUNDS 562 79900 991 75,000 75,000
OTHER OUTSIDE SERVICES 866 74500 746 100,000 100,000
MAD:5/29/92 BUDADS92.XLS 8:31 AM PAGE 1 f
ATTACHMENT A
F.Y. 1991-9, AHENDMENTS '.
COUNCIL
MN ACTION SUB COB COB CDBG CDBG CDDA CDDA
NO DATE DESCRIPTION FUND OBJECT PRG AMOUNT OPERATING CIP OPERATING CIP OPERATING CIP
6 28-Aug-91 APPROPRIATE COUNTY SHARE
FAIR HOUSING ASSESSMENT REPORT
PROFESSIONAL & CONSULTING SERVICES 116 7~100 651 ~7,000 17,000
? 28-Aug-91 APPROPRIATE CAPITAL OUTLAY FUND BALANCE
REPLACEMENT OF FREEZE DAMAGED TREES & SHRUBS
,NON-STRUCTURAL IMPROVEMENTS 311 79400 7'54 25,000 25,000
9 2-0Ct-91 APPROPRIATE BOND SALE PROCEEDS
ASSESSMENT DISTRICT 90-1 (JE~ETTA TRUNKLINE)
NON-STRUCTURAL IMPROVEMENTS 864 79400 746 1,4~1,896 1,421,896
10 2-0Ct-91, APPROPRIATE CONTRIBUTIONS & OTHER REVENUE
HOMELESS SHELTER
BUILDINGS 113 79200 765 10,742 10,742
11' ~-0ct-91 TRANSFER COUNCIL CONT%NGENCY
DEMOLITION OF DANGEROUS BUILDINGS
UNAPPLIEO APPROPRIATIONS 011 76100 911 (25,000) (25,000)
OTHER OUTSIDE SERVICES 011 74500 632 25,000 25,000
MAD~S/29/92 BUDADS92.XLS 8:31 AM PAGE 2 'ATTACHMENT A
couNcIL
MN ACTION SUB COB COB CDBG CDBG eDDA CDDA
NO DATE DESCRIPTION FUND OBJECT PRG AMOUNT 'OPERATING CIP OPERATING CIP OPERATING CIP
11 2-0Ct-91 TRANSFER COUNCIL CONTINGENCY
WEED ABATEMENT PROGRAM
UNAPPLIED APPROPRIATIONS 011 76100 911 (7,500) (7,500)
OTHER OUTSIDE SERVICES 011 74500 381 7,500 7,500
12 2-0ct-91 APPROPRIATE GAS TAX FUND BALANCE
.TRUXTUN AVENUE MEDIAN MOOIFICATIONS
SIGNAL & COHHUNICATIONS EQUIPMENT 151 77500 741 15,000 15,000
13 6-Nov-91 APPROPRIATE TDA ARTICLE ] FUNDS
MANOR ST. BIKEPATH EXTENSION & BIKE LOCKERS
NON-STRUCTURAL IMPROVEMENTS 142 79400 743 63,459 63,459
EQUIPMENT NOC 142 78]00 411 2,400 2,400
14 6-NOV-91 REALLOCATE GAS TAX FUNDS
KR FWY - RIGHT OF WAY ACQUISISTION
SIGNAL & COMMUNICATIONS EQUIPMENT 151 77500 741 (278,505) (278,505)
STREET IMPROVEMENTS 151 .79500 74] (25,000) (25,000)
LAND AND LAND IMPROVEMENTS 151 79100 743 ]0],505
15 20-Nov-91 APPROPRIATE GRANT REVENUE
VARIOUS STREET RESURFACING
STREET IMPROVEMENTS 121 79500 74] 278,200 278,200
16 18-Dec-92 CONTRIBUTIONS - OUTSIDE ORGANIZATIONS
REPLACE FREEZE DAMAGEO TREES & SHRUBS
NON-STRUCTURAL IMPROVEMENTS ]11 79400 754 5,000 5,000
MAD:5/29/92 BUOADS92.XLS 8:31 AM PAGE ] ATTACHMENT
F.Y. 1991-~.I 3ET AMENDMENTS
COUNC [ L
MN ACTION SUB COB COB CDBG CDBG. (:DBA CDDA
NO DATE DESCRIPTION FUND OBJECT PRG AMOUNT OPERATING CIP OPERATING CIP OPERATING CIP
17 18-Dec-92 TRANSFER COUNCIL CONTINGENCY
BEAUTIFICATION & CLEAN-UP PROGRAM
UNAPPLIED APPROPRIATIONS 011 76100 911 (60.000) (60,000)
TEMPORARY & SEASONAL 011 70200 541 34,535 34,535
GENERAL MAINTENANCE SUPPLIES 011 71100 541 2,485 2,485
OTHER MATERIALS & SUPPLIES 011 71900 541 2,500 2,500
RENTAL - OUTSIOE FIRMS 011 73800 541 720 720
RENTAL - INTERNAL VEHICLES 011. 76200 541 3,600 3,600
RENTAL - INTERNAL COMM. EQUIP. 011 76700 541 360 360
TRANSFERS TO OTHER FONDS 011 79900 991 15,800 i5,800
AUTO EQUIPMENT 621 77200 441 14,000 14,000
· SIGNAL & COMMUNICATIONS EQUIPMENT 623 77500 446 1,800 1,800
18 18-Dec-92 TRANSFER COUNC'IL CONT:INGENCY
CLOSURE OF WASTE OIL DRAINAGE DITCH - AIRPARK
UNAPPL]EO APPROPRIATIONS 011 76100 911 (34:000) (34°000)
TRANSFERS TO OTHER FUNDS. 011 79900 991 34,000 34,000
LAND & LAND IMPROVEMENTS 551 79100 749 34,000 34,000
19 18-Dec-92 TRANSFER REFUSE FUNDS TO EQUIPMENT FUND
WOOOWASTE SIZING PLANT
OTHER MATERIALS & SUPPLIES 541 71900 511 (4,000) (4,000)
]NTERFUND TRANSFERS 541 79900 991 4,000 4.000
REFUSE COLLECTION EQUIPMENT 621 78000 441 4,000 4,000
1-Jut-91' ENTRY TO CORRECT RESOLUTION
SCRIVNER'S ERROR
OPERATING BUDGET, UNDERSTATED 222,000 222,000
CIP BUDGET, OVERSTATED (222,000) (222,000)
MAD:5/29/92 BUOADS92.XLS 8:31 AM PAGE 4 ATTACHMENT A
F.Y. 1991-S. AMENDMENTS
COUNCIL
#N ACTION~ SUB COB COB CDBG CDBG CODA CODA
NO DATE DESCRIPTION FUND OBJECT PRG AMOUNT OPERATING ClP OPERATING ClP OPERATING CIP I
15-Jan-92 ADDITIONAL APPROPRIATIONS - DECEMBER 1991 2,488,797 326,700 2,134,355 17,000 10,742 0
ADDITIONAL INTERFUND TRANSFERS - DECEMBER 1991 136,300 136,300 0 0 .0 0
ADDITIONAL APPROPRIATIONS LESS INTERFUND TRANSFERS 2,352,497 190,400 2,134,355 17,000 10,742 0
COUNCIL AMMENDED APPROPRIATIONS 162,790,212 119,321,192 39,507,905 1,605;017 211,725 2,144,373
COUNCIL AMENDED INTERFUNO TRANSFERS 6,867,190 5,807,190 0 0 0 1,060,000
COUNCIL AMENDED MID-YEAR BUDGET 169,657,402 125,128,382 39,507~905 1,605,017 211~725
44 2-Ju[-91 INTERFUND TRANSFER - TDA FUND
UNION AVENUE OVERCROSSING - LEGAL SETTLEMENT
STREET IMPROVEMENTS 141 79500 743 (210~000) (210,000)
TRANSFERS TO OTHER FUNDS 141 79900 991 210,000 210,000
STREET IMPROVEMENTS 143 79500 743 210,000 210,000
9-Sep-91 INTERFUND TRANSFER - CODA FUND
DEBT SERVICE - BANDUCCI/WALKER
TRANSFERS TO OTHER FUNOS 291 79900 868 (30,000) (30,000)
OTHER INTERERST EXPENSES 391 76600 868 30,000 30,000
20 15-Jan-92 APPROPRIATE FAU GRANT REVENUE
PLANZ ROAD OVERCROSSING - SOILS TESTING
STREET IMPROVEMENTS 121 79500 ?43 8,650 8,650
22 15-Jan-92 REDUCE TDA APPROPRIATIONS
UNION AVENUE OVERCROSSING (TDA)
STREET IMPROVEMENTS 143 79500 743 (112,000: (112,000
MAD:S/29/92 BUOADS92.XLS 8:31 AM PAGE 5 ATTACHMENT A
F.Y. 19~1-', AME#DMENTS
COUNC I L
MN ACTION SUB COB COB CDBG CDBG CDDA )A
HO DATE OESCRIPTION FUND OBJECT PRG AHOUNT OPERATING CIP OPERATING CIP OPERATING P
23 29-Jan-g2 TRANSFER COUNCIL CONTINGENCY
SALES TAX STUDY
UNAPPLIED APPROPRIATIONS 011 76100 911 (15,000) (15,000)
PROFESSIONAL & CONSULTING SERVICES 011 74100 Zll 15~000 15,000
2~ 29-Jan-92 APPROPRIATE TDA ARTICLE 3 GRANT
BICYCLE SAFETY PROGRAM - EDUCATIONAL ITEMS
OTHER MATERIALS & SUPPLIES 011 71900 324 1,000 1,000
25 29-'Jan-92 APPROPRIATE OFFICE OF TRAFFIC SAFETY STATE GRANT SOBRIETY CHECKPOINT PROGRAM
FURNITURE & EQUIPMENT 011 77100 322 3°300 3,300
26 12-Feb-92 TRANSFER COUNCIL CONTINGENCY
VEHICLE & ASSOCIATED EQUIPMENT FOR GRAFFITI PROGRAM ~.
UNAPPLIEO APPROPRIATIONS 011 76100 911 (26,000) (26,000)
TRANSFERS TO OTHER FUNDS 011 79900 991 26,000 26,000
AUTO EQUIPMENT 621 74100 441 26,000 26,000
27 12-Feb-92 TRANSFER COUNCIL CONTINGENCY
PROPERTY TAX ADMINISTRATION COST
UNAPPLIEO APPROPRIATIONS 011 76100 911 (13,000) (1~,000]
CONTRIBUTIONS TO OTHER AGENCIES 011 74800 277 13,000 13,000
29 11-Mar-92 APPROPRIATE PARKING LOT FUND BALANCE
PROPERTY ACQUISITION FOR OFF-STREET PARKING
LAND AND LAND IMPROVEMENTS 531 79100 744 210,000 210,000
MA0:5/29/92 BUDADS92.XLS 8:58 AM PAGE 6 ATTACHMENT A
COUNC I L
MN ACTION SUB COB COB CDBG CDBG CDDA CDDA
NO DATE DESCRIPTION FUND OBJECT PRG AMOUNT OPERATING 'CIP OPERATING CIP OPERATING CIP
30 '11-Mar-92 APPROPRIATE EQUIPMENT FUND BALANCE
REPLACE POLICE VEHICLE (TOTALED IN ACCIDENT)
AUTO EQUIPMENT 621 77200 444 13,190 13,190
31 11-Msr-92 APPROPRIATE OFFICE OF CRIMINAL JUSTICE PLANNING STATE GRANT KERN ANTI-DRUG ABUSE PROJECT
OVERTIME 011 70300 321 76,569 76,569
-32 25-Mar-92 APPROPRIATE REDEVELOPMENT OPERATING FUND BALANCE ANNUAL DEBT SERVICE
TRANSFERS TO OTHER FUNDS 391 79900 991 59,400 59,400
DEBT %NTEREST CHARGE 291 78900 869 21,175 21,175
· DEBT PRINCIPAL RETIREMENT 291 79000 869 38,225 ~ .38,225
33 8-Apr-92 TRANSFER SELF INSURANCE FUNDS & APPROPRIATE EQUIPMENT FUND BALANCE REPLACEMENT OF STOLEN VEHICLE
TRANSFERS TO OTHER FUNOS 611 79900 991 7,500 7,500
AUTO EQUIPMENT 621 77200 444 12,000 12,000
34 8-Apr-92 TRANSFER COUNCIL CONTINGENCY
SALARY SETTLEMENTS - BLUE, WHITE, SUPERVISOR~ & MANAGEMENT UNITS
UNAPPLIED APPROPRIATIONS 011 .76100 911 (360,4003 (360,400)
REIMBURSABLE EXPENSES 011 75100 121 7,700 7,700
MEDICAL & LIFE INSURANCE 011 70800 111 550 550
MEDICAL & LIFE INSURANCE 011 70800 121 3,400 .3,400
TEMP DISABILITY - WORKERS COMP 011 70110 272 81,940 81,940
REGULAR WAGES & SALARIES 011 VAR VAR 266,810 266,810
MAD:S/29/92 BUDADS92.XLS 8:31 AM PAGE 7 ATTACHMENT A
F.Y. 1991-~.~)GET AHENDHENTS
COUNC I L
#N ACTION SUB COB COB CDBG COBG CDDA
NO DATE DESCRIPTION FUND OBJECT PRG AMOUNT OPERATING LIP OPERATING LIP OPERATING LIP
42 '22-Apr-92 APPROPRIATE SELF INSURANCE FUND BALANCE
RIO BRAVO FIRE STATION - CLEAN UP
OTHER OUTSIDE SERVICES & CHARGES 611. 7~500 238 '60,000 60,000
43 22-Apr-92 APPROPRIATE STATE GRANT REVENUES RECYCLING ROLLOFF CONTAINERS
EQUIPMENT NOC 5~1 78300 533 &7,825 47,825
36 6-May-92 APPROPRIATE SEIZED PROPERTY REVENUES
SPECIALIZED SURVEILLANCE EQUIPMENT
=============================================
EQUIPMENT NOC 011 78~00 314 28,000 28,000
~? 6-May-92 APPROPRIATE FUND BALANCE
MISCELLANEOUS EHPLOYEES SALARY SETTLEHENTS
=============================================
REGULAR WAGES &'SALARIES 511 VAR VAR 8,75~ 8,75~
REGULAR ~AGES & SALARIES 51~ VAR VAR 1,889 1,889
REGULAR WAGES & SALARIES 541 .VAR VAR 30,239 30,239
REGULAR .WAGES & SALARIES 551 VAR VAR 8~0 8~0
REGULAR WAGES & SALARIES 561 VAR VAR 4,842 4,842
REGULAR WAGES & SALARIES 562 VAR VAR 16,871 16,871
REGULAR WAGES & SALARIES 611 VAR VAR 2,440 2,440
REGULAR WAGES & SALARIES 621 VAR VAR 18,338 18,338
REGULAR WAGES & SALARIES 62~ VAR VAR 4,330 4,~30
MAD:5/29/92 BUOADS92.XLS 8:31 AM PAGE 8 ATTACHMENT A
F.Y. 1991-9~ AMENDMENTS
COUNCIL
#N ACTION SUB COB COB CDBG CDSG CDOA COOA
NO DATE DESCRIPTION FUND OBJECT PRG AMOUNT OPERATING CIP OPERATING C]P OPERATING CIP
38 6-May-92 TRANSFER COUNCIL CONTINGENCY
SALARY SETTLEMENTS - POLICE OFFICERS
UNAPPLIED APPROPRIATIONS 011 76100 911 (114,910) (114,910)
TEMP DISABILITY - gORKERS COMP 011 70110 272 (81,940) (81,940)
REGULAR gAGES & SALARIES 011 VAR VAR 196,850 196,850
20-May-92 APPROPRIATE SEIZED PROPERTY REVENUES
POLICE STORAGE STRUCTURE
BUILDINGS 311 79200 7'51 80,000 80,000
20-May-92 APPROPRIATE GENERAL FUND BALANCE
BUILDING ACQUISITION
TRANSFERS TO OTHER FUNDS 011 7~900 ~1 900,000 900,000
BUILDINGS ]11 79200 719 900,000 900.000
45 6-Jun-92 TRANSFER COUNCIL CONTINGENCY
SALARY SETTLEMENTS - POLICE & GENERAL SUPERVISORY
UNAPPL]ED APPROPRIATIONS 011 76100 911 (52.6753 (52,675)
REGULAR gAGES & SALARIES 011 VAR VAR 52,675 52.675
40 2&-Jun-92 TRANSFER COUNCIL CONTI, NGENCY LEASE PURCHASE - CAD SYSTEM
UNAPPLIEO APPROPRIATIONS 011 76100 911 (167,610) (167,610)
DEBT PRINCIPAL RETIREMENT 011 79000 ]2] 167,610 167,610
41 24-Jun-92 REDUCE APPROPR%AT[ONS - AIRPARK FUND
PHASE 1[ - DESIGN, ENGINEERING & CONSTRUCTION
LAND AND LAND IMPROVEMENTS 551 79100 749 (111.111) (111.111:
MAD:5/29/92 BUDADS92.XLS 8:31 AM PAGE 9 ATTACHMENT A
F.Y. 1991-9, AMENDMENTS
COUNC I L
MN ACTION SUB COB COB CDBG COBG CODA CODA
NO DATE DESCRIPTION FUND oBjEcT PRG AMOUNT OPERATING CIP OPERATING CIP OPERATING CIP
24-Jun-92 ADDITIONAL 'APPROPRIATIONS - JUNE 1992 2,568,266 1,366,102 '1,083,36~ 0 0 118,800 0
ADDITIONAL INTERFUND TRANSFERS - JUNE 1992 302,900 2~3,500 0 0 0 59,400 0
ADDITIONAL APPROPRIATIONS LESS INTERFUND TRANSFERS 2,265,366 1,122,602 1,083,36~ 0 0 59,400 0
COUNCIL AMMENOED APPROPRIATIONS 165,055,578 120,443,794 40,591o269 1,605,017 211,725 2,203,773 0
COUNCIL AMENOED INTERFUND TRANSFERS 7,170,090 6,050,690 0 0 0 1,119,400 0
.........
COUNCIL AMENOEO YEAR END BUOGET 0
MAD:5/29/92 BUDADS92.XLS 8:31 AM PAGE 10 ATTACHMENT A
CITY COUNCIL REFERRAL
MEETING OF: 05/20/92
REFERRED TO: BUDGET & FINANCE J-W STINSON
ITEM: RECORD# 10319
Prepay $167,610 to IBM Credit Corporation for the
lease purchase of a Police Computer Aided
Dispatch (CAD) ~hardware and software system and
transfer Council contingency therefor.
ACTION TAKEN BY COUNCIL:
MOTION TO REFER TO BUDGET AND FINANCE COMMITTEE.
APPROVED. AB: KP.
BACKUP MATERIAL ATTACHED: NO
DATE FORWARDED BY CITY CLERK: 05/21/92
STATUS:
PLEASE ENTER THE STATUS INTO THE PRIME COMPUTER
COUNCIL REFERRAL TRACKING SYSTEM AS PROGRESS IS MADE.
MAY 2 7 1992
CiTY MANAGER'S OFFICE
CITY COUNCIL REFERRAL
MEETING OF: 05/20/92
REFERRED TO: BUDGET & FINANCE J W STINSON
ITEM: RECORD# 10274
Communication from Frank Fabbri, City of
Bakersfield Parks Superintendent, dated May 8,
1992, regarding Maintenance District Budgets.
ACTION TAKEN BY COUNCIL:
RECEIVE AND REFER TO BUDGET AND FINANCE
COMMITTEE. APPROVED. AB: KP.
BACKUP MATERIAL ATTACHED: YES
DATE FORWARDED BY CITY CLERK: 05/21/92
STATUS:
PLEASE ENTER THE STATUS INTO THE PRIME COMPUTER
COUNCIL REFERRAL TRACKING SYSTEM AS PROGRESS IS MADE.
CITY MANAGER'S OFFICE
~ MEMORANDUM
To: Dale Hawley, City Manager---
From: Frank Fabbri, Parks Superintendent ~5~, - 'Crl'Y
Date: May 8, 1992
Subject:Maintenance District Budgets
Staff has completed the proposed Maintenance District budgets for fiscal year 1992-93.
Property owners will be receiving assessment notices at least ten days prior to the Budget
Hearings which are scheduled for June 2, 1992.
Last year during the Maintenance District Hearings the budgets were referred to the Budget
and Finance Committee for recommendation.
Staff is recommending the 1992-93 budgets be reviewed by the same Committee prior .tO..the
~i.J~une 2, 19.9.2,. hearing da.[e..~
~you agree~ Ple~ase includ~ 'this-'iteiii~ b ii the May' 20,;'I992 :City"C.6U'flcilTa~e-fid~ for~;_th, eir.
a~.c.tion 'to'refer-to committee.
Frank Fabbri
cc: Lee Andersen, Community Services Manager
Ed Schulz, Public Works Director
Greg Klimko, Finance Director
John Stinson, Assistant to the City Manager
Georgina Lorenzi, Community Services Business Manager
Darnell Haynes, Public Works Business Manager ~7~ ~'..;
CITY COUNCIL REFERRAL
MEETING OF: 05/20/92
REFERRED TO: BUDGET & FINANCE J W STINSON
ITEM: RECORD# 10318
Presentation to the City Council of the Fiscal
Year 1992-93 Operating, Capital Improvements and
Central District Development Agency Budgets.
ACTION TAKEN BY COUNCIL:
MOTION TO REFER TO BUDGET AND FINANCE COMMITTEE
AND REFER PROPOSED RECLASSIFICATIONS TO THE
PERSONNEL COMMITTEE. APPROVED.
BACKUP MATERIAL ATTACHED: NO
DATE FORWARDED BY CITY CLERK: 05/21/92
STATUS:
PLEASE ENTER THE STATUS INTO THE PRIME COMPUTER
COUNCIL REFERRAL TRACKING SYSTEM AS PROGRESS IS MADE.
CiTY MANAGER'S OFFICE
CITY COUNCIL REFERRAL
MEETING OF: 03/11/92
REFERRED TO: BUDGET & FINANCE J W STINSON
ITEM: RECORD# 9887
Communication from M. A. Dunwoody, City Budget
Analyst, dated February 12, 1992, regarding
S.P.C.A. Vehicle Lease Program Proposal.
ACTION TAKEN BY COUNCIL:
RECEIVE AND REFER TO BUDGET AND FINANCE
COMMITTEE. APPROVED AA.
BACKUP MATERIAL ATTACHED: YES
DATE FORWARDED BY CITY CLERK: 03/12/92
STATUS:
.PLEASE ENTER THE STATUS INTO THE PRIME COMPUTER
COUNCIL REFERRAL TRACKING SYSTEM AS PROGRESS IS MADE.
BAKERSFIELD
MEMORANDUM
February 12, 1992
i'
TO' J. DALE HAWELY, CITY MANAGER ,~'~
FROM' M.A. DUNWOODY, BUDGET ANALYST
SUBJECT: SPCA VEHICLE LEASE PROGRAM PROPOSAL
The Bakersfield Society for the Prevention of Cruelty to Animals, SPCA, provides
animal control services for the' City of Bakersfield. As required by the Cost
Recovery Ordinance, the City funds 60 percent of their budget and the remainder
must be recovered through fees and licensing.
Currently, the SPCA has a fleet of six vehicles, five trucks and one flat bed,
which are used for animal control services. Generally, an officer is assigned to
one vehicle. An Animal Control Officer (ACO) must take time away from other
duties to manage the fleet and schedule maintenance. Vehicles that require
maintenance or repairs must be removed from service during regular working hours
which leaves ACOs without a vehicle.
The SPCA does not have a mechanism in place to account for the replacement and
,maintenance of vehicles. Though depreciation costs for vehicles are part of the
budget for Animal Control services, the depreciated value of a vehicle is not
sufficient to cover the replacement costs of that vehicle. When an additional
vehicle is needed, there is a scramble for funding because adequate funds are not
set aside in advance.
The SPCA's fleet is not large enough to benefit from economies'of scale for
repairing, maintaining or purchasing vehicles. Though they can usually get fleet
rates, they are not large enough to benefit from any measurable price break on
new vehicles. Alsoj because their primary responsibility is to provide animal
control services, the organization does not have the time, expertise, or
resources to develop the detailed specifications that are necessary to purchase
a vehicle that best suits their needs.
For example, the Equipment Division was given a copy of the SPCA's most recent
vehicle proposal from a local dealer. Gary Spangle spotted some discrepancies and
noted several areas where specifications could be changed to save the SPCA some
funds and also provide them with a better vehicle. With the benefit of the
dealer's fleet rates, this vehicle would cost the SPCA about $17,000. The City
purchases similar vehicles for $!2,000. The amount saved is almost equal to what
it costs to add the shell.
Because the SPCA's expertise is in the area of animal control and not equipment
management, several of their recent vehicle acquisitions have cost them more
money in the long run because the specifications for the vehicles were
inadequate. For instance, all of the animal control vehicles are equipped with
a shell that is used to transport animals. Almost every single one of their
trucks has too small of a chassis and too small of an engine for the loads they
carry. Naturally, this increases the wear and tear of the vehicle which results
in additional maintenance costs. In some cases, expensive repairs to
transmissions has been needed.
Compounding this problem is the fact that the shells used to transport animals
are required, per our con~ract, to be equipped with air conditioning. This adds
an aqditional load on an already overloaded vehicle.
While it is not necessarily the City's responsibility to ensure that the
organizations it contracts with make sound purchasing decisions, because the
SPCA provides a service it is in the City's best interest to ensure that those
services are delivered economically and efficiently. If ACO's must take time away
from animal control functions to handle problems with a vehicle, then they are
not available to provide the services we are paying them to perform. The SPCA
could benefit from utilizing the City's Equipment Management program in much the
same way that City departments benefit. For example:
1) Because of our fleet size, the City benefits from economies of scale on
purchase price, fuel, parts, and maintenance costs. As a result the City
can purchase and maintain vehicles for less than the SPCA can.
2) Our equipment management program ensures that funds are set aside for
replacing the vehicle and that vehicles receive regular maintenance which
extends the life of the vehicle.
3) Because the Equipment Division operates until 11 pm, vehicles can be
removed from service for maintenance after regular working hours. Because
vehicles are generally ready to be returned to use by the next morning
there would not be any disruption in services.
4) The Equipment Division has the expertise and resources to develop the
proper specifications on a animal control vehicle that would result in a
better match of equipment needs to the type of service the SPCA provides.
A better fit of vehicle to needs, coupled with regular maintenance, will
result in lower repair costs and a longer vehicle life.
If the SPCA was to be included in the City's equipment management program, the
value of their existing fleet would need to determined. Gary Spangle, of the
Equipment Division, has inspected the SPCA's fleet and is in the process of
determining its value and is developing a replacement and maintenance proposal.
The fleet would be turned over to the City and the assessed value of the fleet
would be used towards replacement costs.
The City would purchase and maintain vehicles for the SPCA and the SPCA would
lease the vehicles from the City. The lease c~st would be the equivalent of a
department's internal rent for vehicles as :t would include maintenance and
operating costs and the fixed, or replacement, costs. Though the City would hold
title to the vehicle, the SPCA would be the registrant and be responsible for
insurance. A lease agreement would be prepared by the Attorney's office to
clarify the details and responsibilities of both parties involved.
mad: spca/1 setruks
CITY COUNCIL REFERRAL
MEETING OF: 05/06/92
REFERRED TO: BUDGET & FINANCE J W STINSON
ITEM: RECORD# 10206
Communication from Irma Carson, Ebony Counseling
Center, 1313 California Avenue, dated April 13,
1992, regarding Community Development Block Grant
Application 1992-93.
ACTION TAKEN BY COUNCIL:
RECEIVE AND REFER TO BUDGET AND FINANCE
COMMITTEE. APPROVED. AB:PS.
BACKUP MATERIAL ATTACHED: YES
DATE FORWARDED BY CITY CLERK: 05/07/92
STATUS:
PLEASE ENTER THE STATUS INTO THE PRIME COMPUTER
COUNCIL REFERRAL TRACKING SYSTEM AS PROGRESS IS MADE.
Cov vsm, v¢
(Formerly Community Alcohol & Drug Counseling Center)
1313 California Avenue · Bakersfield, CA 93304
(805) 324-4756
Irma Carson
Director
APril 23, 1992
To: The Honorable Councilman McDermott,
City Council Person, Chair of the
.Budget and Finance Committee
Re: Community Development Block Grant Application 1992-93
Dear Sir,
On behalf of the Board of Director of Ebony Counseling Center, We
are requesting during your review of CDBG Grant Applications that
Ebony Counseling Center Phase Ii Grant be given serious
consideration based on the critical need of serviCes to be
provided.
We would appreciate an opportunity to come before your committee to
share our concerns.
IRMA CARSON
Executive Director
IC/cag
CITY COUNCIL REFERRAL
MEETING OF: 04/22/92~
REFERRED TO: BUDGET AND FINANCE COMMITTEE J ~ ~'STINSON
ITEM: RECORD
Correspondence submitted by Trish Sanderson, YWCA,
regarding need for CDBG funds.
ACTION TAKEN BY COUNCIL:
REFER TO BUDGET AND FINANCE COMMITTEE.·
BACKUP MATERIAL ATTACHED: YES
DATE FORWARDED BY CITY CLERK: 04/23/92
STATUS:
PLEASE ENTER THE STATUS INTO THE PRIME COMPUTER
COUNCIL REFERRAL TRACKING SYSTEM AS PROGRESS IS MADE.
2 71§o 2
CITY MANAGER'S OFFICE
CITY COUNCIL REFERRAL
MEETING OF: 04/22/92
RE~FERRED TO: BUDGET AND FINANCE COMMITTEE J W STINSON
ITEM: REcoRD #
Communication from Jake Wager, Economic Development
Director, dated April 13, 1992, concerning the 1992-93
Community Development Block Grant Application.~
ACTION TAKEN BY COUNCIL:
RECEIVE AND REFER TO BUDGET AND FINANCE COMMITTEE.
APPROVED AA.
BACKUP MATERIAL ATTACHED: YES
DATE FORWARDED BY CITY CLERK: 04/23/92
STATUS:
PLEASE ENTER THE STATUS INTO THE PRIME COMPUTER
COUNCIL REFERRAL.TRACKING sYSTEM AS PROGRESS IS MADE.
CITY COUNCIL REFERRAL
MEETING OF: 04/08/92
REFERRED TO: BUDGET & FINANCE J W STINSON
ITEM: RECORD# 10057
Communciation from Paul A. Jerdin, Bakersfield
Memorial Hospital, P.O. Box 1888, dated March 30,
1992, requesting the city sponsor additional tax
exempt bonds for expansion.
ACTION TAKEN BY COUNCIL:
RECEIVE AND REFER TO BUDGET AND FINANCE
COMMITTEE. APPROVED AA.
BACKUP MATERIAL ATTACHED: YES
DATE FORWARDED BY CITY CLERK: 04/09/92
STATUS:
PLEASE ENTER THE STATUS INTO THE PRIME COMPUTER
COUNCIL REFERRAL TRACKING SYSTEM AS PROGRESS IS MADE.
C Lorn/Carr, President
Board of Directors:
Gordon K. Foster, Chairman
Joel D. Mack, M.D,, Vice Chairman
Edward H Shuler, Secretary-Treasurer
Bakersfield Memorial Hospital r~dgerCh°rles L.S' Bick,AShm°re'M.D
ACCREDITED BY THE JOINT COMMISSION ON ACCREDITATION OF HEALTHCARE ORGANIZATIONS John M. Brock, Jr.
C Lorry Cart
Mailing Address: RO. Box 1888 / Bakersfield, CA 93303-1888 Stephen D Helper, M.D
· · George E Martin
420 34th Street / Telephone (805) 327:1792 Thomas W. Smith
March 30, 1992
Mr. Kevin McDermott, Chairman
Budget & Finance Committee
City of Bakersfield
1501Truxtun Avenue
Bakersfield, CA 93301
Dear Councilman McDermott:
Bakersfield Memorial Hospital used the City of Bakersfield as an
issuer .for Hospital Revenue Bonds in 1984 and 1989. The fee
assessed in 1984 was $140,000, or 4/10 of 1% of the $35,000,000
issued. The City was selected at that time because our only other
alternative was the California Health Facilities Financing
Authority and it was the desire of our Board of Directors to work
locally to the greatest extent possible.
In 1989 the Hospital again used the City because a portion of that
transaction involved the conversion of the 1984 City of Bakersfield
Issue along with a $20,000,000 new money issue. This transaction
was combined and sold under a single prospectus. A fee of $80,000
was paid for the new money issue.
The Hospital is currently planning on issuing an additional
$25,000,000 in Series 1992' Hospital Revenue Bonds. We would like
to issue parity bonds under our existing Master Indenture which
names the City of Bakersfield as the issuer. We however now have
available not only the State Authority, but also Joint Powers
Authorities established by CSAC and ABAG. All of the'options levy
considerably lower issuance fees than what is described as the City
of Bakersfield fee.
I have two problems with the City's proposed fee: .(1) it is. not
competitive and, more importantly, (2) it is not consistent with
the amount of work required of City staff.
The City recently issued bonds for Congrecare and San Joaquin
Convalescent Hospital. Both of these issues were considerably
smaller, e.g., under $10,000,000, and thus generated much smaller
fees. The amount of City staff ti~e expended was more than likely
identical with much larger issues.
VH~A Affihate o~ Voluntarv HosDitals of America Inc ®
Mr. Kevin McDermott
March 30, 1992
Page Two
Given that the City fees (for health facility issuers).are not
competitive, it seems it would behoove the City to establish a fee
schedule policy which declined as the amount of outstanding bonds
for a single issuer increased.
It seems that the following schedule would provide the opportunity
for the City to more equitably recover its costs as well as result
in additional City fees which will otherwise be spent in other
jurisdictions:
Outstanding Bonds
5/10% 10,000,000
4/10% · 20,000,000
3/10% 30,000,000
2/10% 50,000,000 and over
Please call if you need additional information.
Sincerely,
Paul A. Jerdin
Senior Vice President
Financial.Services
sw
CITY COUNCIL REFERRAL
MEETING OF: 04/08/92
REFERRED TO: BUDGET & FINANCE J W STINSON
ITEM: RECORD# 10135
Strategic Planning of Bakersfield Airport.
(Edwards)
ACTION TAKEN BY COUNCIL:
REFER TO BUDGET AND FINANCE COMMITTEE.
BACKUP MATERIAL ATTACHED: NO
DATE FORWARDED BY CITY CLERK: 04/09/92
STATUS:
PLEASE ENTER THE STATUS INTO THE PRIME COMPUTER
COUNCIL REFERRAL TRACKING SYSTEM AS PROGRESS IS MADE.
M E M O R A N D U M
(9
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: BAKERSFIELD AIRPARK ADVISORY COMMITTEE (BAAC)
DATE: MARCH 26, 1992
SUBJECT: FUNDING FOR STRATEGIC/TQM PLANNING AND TRAINING FOR
BAKERSFIELD MUNICIPAL AIRPORT
At the regular meeting of February 25, 1992, the Bakersfield
Airpark Advisory Committee voted to request funding for
Strategic/Total Quality Management (TQM) Planning and Training for
Key personnel involved with the management and planning of
Bakersfield Municipal Airport.
The request for funding is based on the need to chart the future
direction of the airport now that construction and rebuilding of
the airport is nearly complete. The BAAC is suggesting a dialogue
between City Council, the BAAC, City Management, personnel and
airport users, in order to. come to a common understanding of the
needs and future uses of the airport as envisioned by those
involved with it. A program designed to concentrate on the "what"
and the "how" would allow for a balanced approach insuring the well
being and vitality of the airport for the future.
The BAAC recommends a two-step approach to achieve that goal,
namely a strategic planning approach to ascertain "what" the role
of the airport is and a total quality management (TQM) approach to
establish "how" that role is executed.
If funding is approved, a suggested make-up of the group would
include several members of the City Council, the City Manager,
Public Works Director, Finance Director, Economic Development
Director, BAAC, Airport Marketing Committee, several members of the
airport users group and perhaps several key business and industry
leaders.
Required funding for one training seminar and follow-up are
estimated to cost approximately $7500 and the BAAC respectfully
requests that Council authorize staff to include this amount in the
1992-93 fiscal year b~dget.
Additional background information on Strategic and TQM planning is
attached for your review.
/n~To
Attach.
REPORT ON STRATEGIC & TOTAL QUALITY MANAGEMENT
In July of 1986, the City of Bakersfield embarked upon a
strategic planning process, followed by two updates in
February and August of 1987 respectively.
This effort was later abandoned for lack of continuity and
relevance to the.daily operational requirements of the City.
The reasons appear rooted in.the very nature of the strategic
planning process. While strategic planning provides a
planning tool with respect to "what" the role of the City
should be relative to ever changing needs, it places little
or no value on "how" this must'be achieved.'
Strategic Planning is..."to anticipate the future, envision
what the organization must become in order to effectively
cope with that future, and make plans for moving the
department from wha~t it is to what it needs to become..."
(City of Bakersfield, Development Services Department,
Strategic Plan, 1986, Page 1)
As a planning process it does just that, plan. However, a
plan or a process must also be executed if it is to succeed.
The BAAC therefore suggests that the Strategic Planning
process be modified to include Total Quality Management(TQM).
In a service oriented environment such as City government,
and in the case of this report, the Bakersfield Municipal
Airport, TQM becomes the vehicle which allows the planning
and strategy to be properly executed. It provides the
continuity which is inherently lacking in the strategic
planning process.
TQM can. best be described as a strategy for improving
performance at every level, reduCing waste, increasing
productivity and providing quality service. Its focus is on
the customer and quality service to the customer is the
number one priority.
With respect to the airport, customers may be pilots and
aircraft owners, developers, commercial tenants,~.industrial
customers, residents near the airport and anyone who has
interaction with the airport as a result of the airport's
existence. That would also include those individuals
involved in the management of' the facility so that
information flowing up or down or laterally is relevant,
precise and consistent within the "TQM Team" framework.
By combining a planning Process with a vehicle for maximizing
the goals and objectives of the City with respect to the
airport, the future economic vitality and viability of'the
airport and the City's continued pro-active involvement in
it will be ensured.
CITY COUNCIL REFERRAL
MEETING OF: 03/11/92
REFERRED TO: BUDGET & FINANCE J W STINSON
ITEM: RECORD# 9882
Communication from Jake Wager, City Economic
Development Director, dated March 4, 1992,
regarding Amendment to the Final Application (FY
89 & 90) Community Development Block Grant
Program (CDBG).
ACTION TAKEN BY COUNCIL:
RECEIVE AND REFER TO BUDGET AND FINANCE
COMMITTEE. APPROVED AA.
BACKUP MATERIAL ATTACHED: YES ~
DATE FORWARDED BY CITY CLERK: 03/12/92
STATUS:
PLEASE ENTER THE STATUS INTO THE PRIME COMPUTER
COUNCIL REFERRAL TRACKING SYSTEM AS PROGRESS IS MADE.
MEMORANDUM ......
r. ..... ' t~arch 4~, lq92"
TO: Dale Hawley, City Manager ......
FROM: Jake Wager, Economic Development Director
SUBJ: AMENDMENTS TO THE FINAL CDBG APPLICATION FOR FY 89, FY 90, AND FY 91
To comply with Housing and Urban Development (HUD) requirements it is necessary that whenever the scope or
fund amount of CDBG projects change, public notification is required prior to City Council action. Due to certain
changes in projects funded in the previous fiscal years an amendment has become necessary. Those projects include:
Amendment No. 3 to FY 1989-90 Final Statement Proposes to Amend Two Existin~ Projects:
Budget Final
Increase Budget
1. Bakersfield Senior Center Rehabilitation (Phase III)
Project scope is being changed from rehabilitation of building N/A $13,000
at 530 4th Street (the building has been demolished) to
non-structural site improvements. In addition, $60,000 is being
shifted from this project to the Friendship House Community
Center Project below. Design and construction of a security ,
fencing, parking lot and landscape irrigation lines at
600 5th Street to benefit senior center activities (budget
was formerly $73,000).
2. Friendship House Community Center
An additional $60,000 is being addedto this project, because $ 60,000 $215;000
the original allocation of $155,000 was insufficient to do all
the planned improvements. Design and construction of exterior
recreational and landscaping improvements at 2424 Cottonwood Road.
Amendment No. 4 to the FY 1990-91 Final Statement Proposes to Amend Three Existing Projects:
1. Bakersfield Senior Center Rehabilitation (Phase IlI)
The reasons for this amendment are found in item #1 above. Design N/A $12,000
and construction of security fencing, parking lot and landscape
irrigation lines at 600 5th Street to benefit senior center activities.
2. Ebony Counseling Center - (Formerly known as the Community
Alcohol and Drug Counseling Center Projec0
The address for this acquisition is being changed from 1311 and N/A $100,0130
1313 California Avenue to 1301 California Avenue. Funds to provide
assistance in acquiring a 4,000 sq. ft. building at 1301 California
Avenue for a counseling program. It will be rehabilitated to
accommodate out-patient services for treatment of low to moderate
income residents.
3. Fire Station #2 Improvement Project
The scope of this project has changed from design and rehabilitation N/A $ 40,000
of the existing facility to design of a new fire station. Architectural
and engineering services for construction of a new f~re station to
replace the existing facility (Fire Station No. 2) at 716 E. 21st Street.
Amendment No. 3 to the FY 91-92 Final Statement Proposes to Amend the Following Existing Project:
1. Fire Station #2 Improvement Proiect
The reasons for this amendment are found in item #3 above. N/A $ 50,000
Architectural and engineering services for construction of a new
fh'e station to replace the existing facility (Fire Station No. 2)
at 716 E. 21st Street.
Total Budget N/A $430,000
It is our hope to have this amendment reviewed by City Council on March 25, 1992. As indicated, in order to
comply with HUD regulations, this amendment will be published in the newspaper 10 days prior to the contemplated
City Council action.
hn:GG5
AMEND,MEM
CITY COUNCIL REFERRAL
MEETING OF: 10/23/91
REFERRED TO: BUDGET & FINANCE J W STINSON
ITEM: RECORD~ 9118
Funding for hazardous materials testing,
mitigation and clean up at Bakersfield Municipal
Airport,
ACTION TAKEN BY COUNCIL:
REFER TO BUDGET AND FINANCE COMMITTEE. APPROVED.
AB: KP.
BACKUP MATERIAL ATTACHED: YES
DATE FORWARDED BY CITY CLERK: 10/24/91
STATUS:
PLEASE ENTER THE STATUS INTO THE PRIHE COHPUTER
COUNCIL REFERRAL TRACKING SYSTEM AS PROGRESS IS MADE.
REQUEST FOR FUNDS
for
ENVIRONMENTAL. PROJECTS
at the
BAKERSFIELD AIRPARK
Area A - Two soil borings - analized for pesticide contamination
B.C. Laboratories $ 1,200
Area B - Removal and disposal of soils impacted with oil and' grease
and some heavy metals and back fill with native soil
$52,445
KES $15,945
Gibson Refineries (disposal) $31,000'
Testing and Final CLosure Report $ 5,500
Area C - Construction of new Wash Rack $30,000
Area D - Site Assessment on new Run off Water Sump $ 7,980
Dames and Moore
~ ~ J~FFICE
_:.J AND OFFICE
C-W
/
D- w sump DUSTING
/ FACILITY
A-Pesticide area
~ ~ FENCE~
BAKERSFIELD MUNICIPAL AIRPORT
"Old Runway Allignment Shown"
NOT TO SCALE
COUNCIL UPDATE
Environmental Projects at the Bakersfield Airport
Area A - Pesticide area adjacent to the Crop Duster
The Capping of Pesticide impacted soils adjacent to the previous
Crop Dusting facility has been approved and does satisfy, the
requirements of, the Regional Water Quality Control Board. Airport
Improvement, funding has been approved by council (meeting of
October 2, 1991). Two reference soil analyses must be obtained
before the cap is completed and subsequent soil borings every two
years are required to monitor any movement or further degradation
of the Pesticide present. This completes, all EnvironmentaI
requirements for Area A.
Area B - Old Oil Drainage Ditch
The Hdrogeological Report has been completed and our mitigation
plan has been accepted by the RegiOnal Water Quality Control Board.
Soils will be removed from this ditch and the ditch back filled
with native soil. The soils removed will be disposed of according
to the level of contamination present. Approximately 9 cubic yards
of soil will be disposed of as a hazardous.waste and three hundred
and fifty cubic yards will be disposed of as a California regulated
waste. Request for funding for this remediation is included in the
attached' agenda item. This completes all Environmental
requirements for Area B.
Area C - Wash Rack
We are required to complete a full site assessment in the area of
the current wash rack. This assessment will involve the
destruction of the current wash rack and much of the asphalt
surface in the immediate area. Since it is required to provide
facilities for cleaning aircraft an environmentally safe wash rack
must be constructed prior to the assessment of the old wash rack.
Request for funding for the new "environmentally" safe wash rack is
included in the attached agenda item.
Area D - New Sump
We do need to complete a full site assessment on this sump. We do
not anticipate a costly clean up or remediation project associated
with this area. Request for funding for this site assessment is
included in the attached agenda-item.
REQUEST FOR FUNDS
for
ENVIRONMENTAL PROJECTS
at the
BAKERSFIELD AIRPARK
Area A - Two soil borings ~ analized for pesticide Contamination
B.C. Laboratories $ 1,200
Area B - Removal and disposal of soils impacted with oil and grease
and some heavy metals and back fill with native soil
$52,445
KES $15,945
Gibson Refineries (disposal) $31,000
Testing and Final CLosure Report $ 5,500
Area C - Construction of new Wash Rack $30,000
Area D - Site Assessment on new Run off Water Sump $ 7,980
Dames and Moore
~ ~" ~.~FFICF_
AND O~FiCE
., D
-. ,~ ~:' ~c-w
B-Oil ~ . .
_~,,L, ~.,
D-New sump CROP
DU~ING
FACILITY
A-Pesticide area
~ FENCE~
BAKERSFIELD MUNICTPAL AIRPORT
"Old Runway All£Ex~menc Show~"
N
NOT TO SCALE
COUNCIL UPDATE
Environmental Projects at the Bakersfield Airport
Area A - Pesticide area adjacent to the Crop Duster
The Capping of Pesticide impacted soils adjacent to the previous
Crop Dusting facility, has been approved' and does satisfy the
requirements of the Regional Water Quality Control Board. Airport
Improvement, funding has been approved by council (meeting of
October 2, 1991). Two reference soil analyses must be obtained
before the cap is completed and subsequent soil borings every two
years are required to monitor any movement or further degradation
of the Pesticide present. This completes all Environmental
requirements for Area A.
Area B - Old Oil Drainage Ditch
The Hydrogeological Report has been completed and our mitigation
plan has been accepted by the Regional Water Quality Control Board.
Soils will'be removed from this ditch and the ditch back filled with
native soil. The soils removed will be disposed of according to the
level of contamination present. Approximately 9 cubic yards of soil
will be disposed of as a hazardous waste and three hundred and fifty
cubic yards will be disposed of as a California regulated waste.
Request for funding for this remediation is included in the attached
agenda item. This completes all Environmental requirements for Area
B.
Area C - Wash Rack
We are required to complete a full site assessment in the area of
the current wash rack. This assessment will involve the destruction
of the current wash rack and much of the asphalt surface in the
immediate area. Since it is required to provide facilities for
cleaning aircraft an environmentally safe wash rack must be
constructed prior to the assessment of the old wash rack. Request
for funding for the new "environmentally'' safe wash rack is included
in the attached agenda item.
Area D - New Sump
We do need to complete a full site assessment on this sump. We do
not anticipate a costly clean up or remediation project associated
with this area. Request for funding for this site assessment is
included in the attached agenda item.
REQUEST FOR FUNDS
ENVIRONMENTAL PROJECTS AT THE BAKERSFIELD AIRPORT
"CLOSURE OF THE TOXIC PIT" - OLD WASTE
OIL DRAINAGE DITCH
We are currently under a clean up and abatement order from the
Regional Water Quality Control Board to complete the "Clean
Closure" of this impoundment by Jan 1, 1992.
Clean Closure will involve removing approximately nine cubic
yards of soil and disposing of it as a hazardous waste. The
remaining 350 cubic yards of oil impacted soil will be removed and
recycled as Road Mix. Soil samples to confirm excavation of all
hazardous materials and a final closure report certifying
completion will also be necessary. The total cost of this project
is estimated to be $60,000.
This number includes $45,000 for Granite Construction Company
to remove and recycle the regulated waste into road mix, as well as
the cost to remove and dispose of the hazardous waste, all testing,
reports and a contingency.
"STATE~C~)F CALIFORNIA PETE WILSON, Governor
'-CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD-- , ~
CENTRAL VALLEY REGION RECEIVED
SAN JOAQUIN WATERSHED BRANCH OFFICE:
3614 EAST AS.'AN AVE.,,E OCT 2 8 1991
FRESNO, CA 93726
PHONE: (209) 445-5116
FAX: (209)445-5910 ' -AilS'Il
24 October 1991
Mr. Ralph E. Huey
Hazardous Materials Coordinator
City of'Bakersfield Fire Department
2101H Street
Bakersfield, CA 93301
i
REVIEW OF ADDENDUM TO THE HYDROG'EOLOGICAL. ASSESSMENT REPORT (lIAR) FOR TlIE IMPOUNDMENT
AT THE .BAKERSFIELD AIRPARK, KERN COUNTY
We have reviewed the subject report that was prepared for the City by Aqua Geosciences,
Inc. A copy of our memorandum summarizing our comments is enclosed.
Our review, indicates that the information developed from the additional site
characterization work recently completed by the. City is sufficient to define the
vertical extent of contaminants underlying the impoundment. The information presented
in the report also appears to be sufficient to support the conclusion that discharges
to the impoundment have not impacted'ground .water underlying the Airpark.
Therefore, the report fulfills the requirement for completion of the HAR and also
satisfies Task No. 1 of CleanUp and Abatement (C&A) Order No. 91-713.
It is our understanding that the City plans to "clean close" the impoundment by
excavating all contaminated soil and that closure work will be initiated following the
City's receipt of this letter. All work necessary to close the impoundment is to be
completed by 1 January 1992 as prescribed in the C&A Order, and a closure report is 'to
be submitted to us by that date.
If you have any questions regarding, this matter, please telephone Les Obata at (209)
488-4390.
F. SCOTT NEVINS
Senior Engineer '
LSO: 1 so/fmc
Enclosure
cc: Mr. Tom Kovac, Department of Toxic Substances Control, Clovis' Mr. Steve McCalley, Kern County Department of Environmental Health, Bakersfield
Mr. Philip Goalwin, 'Aqua GeOsciences, Inc., Bakersfield
C.A~L?.-_ORNIA REGIONAL WATER QUALITY CONTROL BOARD _- CENTRAL VALLEY REGION
35~4 East A.I~I~. Awnuc ! '~':.. ~'" ~ --"' :7" Phone.: (209) 445-5116
Fresno, CA 93726 " '
· ATSS Phon~: 8-421-5116
TO: F. Scott Nevins FROM: Lester.S. Obata
Senior Engineer Sanitary Engineering Associate
DATE: 24 October 1991 SIGNATUR~~/~'~
SUBJECT: REVIEW OF ADDENDUM TO TNE NYDROGEOLOGICAL ASSESSMENT REPORT (NAR) FOR THE
IMPOUNDMENT AT THE BAKERSFIELD AIRPARK, KERN COUNTY
INTRODUCTION
During July 1990, the City of'Bakersfield submitted a HAR for the impoundmeht at the
Airpark that is subject to the Toxic Pits Cleanup Act (TPCA). The impoundment was
previously known as the old waste oil drainage ditch and was used in the past for the
disposal of oily waste from aircraft and automobile maintenance, activities.
The HAR contained much of the information that'is required under Section 25208.8 of
TPCA. However, following our review it was concluded that more work was needed in
order to determine the vertical extent of contamination and whether the disposal
operation had impacted ground water.
On 29 April 1991, the Board issued Cleanup and Abatement (C&A) Order No. 91,713 to the
City which required that a completed HAR be submitted by I October 1991. The City
subsequently retained theservices of Aqua Geosciences, Inc., to perform the additional
site characterization work which was needed to complete.the HAR. The additional work
was completed during September 1991, and a report covering that phase of work has been
submitted by the City.
A review of the addendum report has been Completed and it has been determined from the
information presented that sufficient work has been performed by the City to define the
vertical extent of soil contamination. The information ~n the report is also
sufficient to conclude that the disposal operation has not impacted ground water
underlying the Airpark. Therefore, the City has completed enough work to fulfill the
HAR requirements and satisfy Task No. I of the C&A'Order.
My evaluation of the additional work performed by the City to complete the HAR work and
comply with the C&A Order is summarized in the following section.
STAFF REVIEW OF ADDITIONAL SITE CHARACTERIZATION WORK COMPLETED
1. Purpose
The additional site characterization work was condUcted to:
A. Define the vertical extent of contaminants in soils beneath the imP°undment.
B. Determine if ground water has been impacted from discharges to~ the
impoundment. The depth to ground water beneath the Airpark is about 170 feet.
IRevie~,ed //'/~
i ~BAKERSFIELD AIRPARK -2- 24 October 1991
'KERN, COUNT~
2: Additional work performed at the ~ite
Three soil borings were completed.within the impoundment to determine the vertical
extent of contamination. The borings were completed to depths of 20 feet. Soil
samples were collected at intervals of 10, 15, and 20 feet, and analyzed for selected
constituents that were identified during previous investigations (lead, cadmium, total
chromium, hexavalent chromium, and oil and grease). ~
A background soil sample was also collected for comparison purposes from an unaffected
area about 100 feet southeast of the impoundment.
3. Analytical results of soil samplinq ·
The analytical results of the soil samples collected from the three borings indicate
that the vertical extent of contaminants beneath the impoundment is not deeper than 10
to 15 feet.
The analyti'cal results of the soil boring samples ..and of the background sample are
presented ~n the report on Table 1.
4. Conclusion developed from additional site characterization work
The information developed from the additional site characterization work completed
leads to the conclusion presented in the report by Aqua Geosciences, Inc., which
states, "It is our conclusion that ground water has not been impacted due to past
discharges that have occurred within the drainage ditch".
The report was prepared under the direction of Mr. Philip Goalwin, who is a registered
geologist with Aqua Geosciences, Inc.
The conclusion is supported by the following facts presented in the report regarding
site conditions:
A. The analytical results from the additional soil boring samples collected
show that.the vertical extent of contaminants underlying the impoundment do not
extend below depths of lO.to 15 feet.. ' '
B. The depth to ground water beneath the Airpark is about 170 feet. With' the
vertical extent of soil contamination being 15 f~et, a separation of approximately
155 feet exists between the base of contaminants and the top of ground water.
LSO:lso/fmc
ENVIRONMENTAL CLEAN UP PROJECTS AT THE
BAKERSFIELD MUNICIPAL AIRPORT
COST ESTIMATES
A PESTICIDE IMPACTED AREA EST. COST
1) Two soil samples at ~ 5 'Ft $ 1,200
B OIL DITCH
1) Remove & dispose of Haz Waste
' A. Calpi - 589-5648 $ 4,200
B. KES - 589-5220 $ 3,250
· C. Golden
2) Soil Test
A. BC Lab $ 675
3) Remove Regulated Waste
A. Calpi $ 14,800
B. KES (3.& 4) $ 12,695
C. Granite $ 45,000
D. Golden - Incl. Backfill $ 27,310
4) Dispose of Regulated Waste
A. Gibson $ 31,000
B. Granite Incl.
5) Tests
A. BC Lab $ 865
6) Closure Report
A. Aqua Geoscience - Incl. all testing $ 5,500
C WASH RACK
1) Construction of New Env. Safe Wash Rack
2) Full Site Assessment - (Phase II to be bid)
D NEW SUMP SITE ASSESSMENT
1) Update Old QUOte
A. Dames and Moore $ 7,980