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HomeMy WebLinkAbout2003 ADMINISTRATIVE REPORT CITY/COUNTY MEETING DATE: March 31; 2003 [ AGENDA SECTION: Business Items ITEM: 7. a. TO: Honorable Mayor and City Council APPROVED FROM: Alan Christensen, Assistant City Manager DEPARTMENT HEAD DATE: March 25, 2003 CITY ATTORNEY SUBJECT: Report on City Efforts to Improve Air Quality CITY MANAGER / RECOMMENDATION: Hear staff presentation BACKGROUND: The City of Bakersfield has taken steps to improve the overall air quality in the San Joaquin Valley. In October 2002, the City Council approved two resolutions designed to implement will be part of an overall ozone attainment plan which will ultimately be submitted for approval by the U.S. Environmental Protection Agency (EPA). The first resolution described reasonably available transportation control measures that the City has, and will implement, in order to reduce ozone causing emissions into the air from transportation sources. Some of the transportation control measures the City has committed to include the following: · Use compressed natural gas (CNG) and liquid natural gas (LNG) vehicles as part of the City's existing fleet. · Adequately mark and sign regional transportation routes through Bakersfield · Provide bicycle racks at city facilities and encourage their use in private commercial projects, and close streets for special events for use by bikes and pedestrians. · Promote land uses which locate residential development close to employment and commercial services to minimize vehicular traffic. · Ensure adequate on-site parking supply and parking lot circulation is provided for in all site plans and periodic review of minimum parking requirements · Use dynamic message signs to direct and smooth speed during emergency traffic incidents · Coordinate scheduling of arterial maintenance to exclude ozone actions days if the maintenance requires lane reductions on heavily used arterials · Coordinate traffic signal systems that enhance synchronization and promote steady traffic flow at moderate speeds · Reduce traffic congestion at major intersections including signalization, turn lanes, median dividers, and monitoring traffic through the use of video cameras and computer technology The second resolution related to local governmental control measures for PM-10 which are required because the San Joaquin Valley has failed to attain the PM-10 standard in accordance with the Clean Air Act. The City has implemented or can implement all of the proposed PM-10 best available control measures. The City's PM-lO plan includes the following: APC March 26, 2003, 9:53AM S:'~,dmin Rpts~003\joint meeting air quality efforts 03-31-03.doc Page 1 ADMINISTRATIVE REPORT · Paving or stabilizing unpaVed roads and alleys · Paving, vegetating and chemically stabilizing unpaved access points onto paved roads · Curbing, paving, or stabilizing shoulders on paved roads · Frequent and routine sweeping or cleaning of paved roads · Clean-up of erosion and debris after major rain or wind and dust storms The Public Works Department has taken a leadership role in reducing vehicle emissions in the City fleet. Over the years they have been successful in obtaining clean air grants to offset the additional costs of purchasing alternative fuel vehicleS. Attached is a status of alternative fuel vehicles and the LCNG fueling station that is currently under construction. The Public Works department will provide a visual presentation of the City's alternative fuel vehicle program to City Council and Board of Supervisors. APC March 26, 2003, 9:53AM S:~Admin Rpts~003\joint meeting air quality efforts 03~31-03.doc Page 2 STATUS OF ALTERNATE FUEL VEHICLES AND LCNG FUELING STATION Currently the City has a total of 69 alternate fuel vehicles: 50 light duty pick-ups are Compressed Natural Gas (CNG) · 5 street sweepers are Compressed Natural Gas (CNG) · 5 refuse trucks are Liquid Natural Gas (LNG) · 7 carts are Electric Powered Vehicles · 1 electric powered Zamboni · 1 propane powered Zamboni Clean Air Grants have been utilized to offset the additional costs associated with the alternate fuel vehicles, and are applied for every Year: · $200,000 for 5 LNG refuse trucks · $165,862 for 5 CNG street sweepers · $26,000 for 13 CNG pick-ups Fueling Facility: · Ability to fuel Compressed Natural Gas and Liquid Natural Gas vehicles · Construction to start mid-February, 2003 · $1,041,682 from Congestion Mitigation Air Quality (through Kem COG) for the construction of the LCNG fueling station. · this fueling facility can be moved to new location Clean Air Grants for the Purchase of 11 LNG heavy duty trucks this year: 6 refuse side loaders 2 refuse front loaders 1 refuse roll-off 2 front loading dump trucks · $256,299 from SJVAPCD (approved) · $240,000 from Kern COG (pending) Projected Alternate Fuel Purchases: · 1 LNG front loader · 4 CNG pick-ups ADMINISTRATIVE REPORT CITY/COUNTY MEETING DATE: March 31, 2003 · AGENDA SECTION: Business Items ITEM: 7. c. TO: Honorable Mayor and City Council AP[PROVED FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD /~--___.. DATE: March 24, 2003 CITY ATTORNEY~~,.._z~ CITY MANAGER SUBJECT: Report on Westside Parkway and Mohawk ImProvements RECOMMENDATION: Hear staff presentation. BACKGROUND: At their joint meeting of July 23, 2001, the Board of Supervisors and the City Council unanimously approved Alternate 15 as the preferred Alternative for the Bakersfield System Study. One of the elements of Alternative 15 was the Westside Parkway which includes the extension of Mohawk Street north from Truxtun Avenue to Rosedale Highway. Since this approval, a project development team has been meeting regularly to advance the project. A consultant, URS Corporation, was hired to prepare the Tier II environmental document and perform preliminary engineering for the Westside Parkway. Staff will provide a brief presentation regarding the progress of the Westside Parkway, its current status, as well as an update on the other elements of Alternative 15. March 25. 2003, 10:04AM G:\GROUPDA'I'~,ADMINRPT~2003\03-31 Joint City_County\Westside Parkway Update.doc Page 1 COUNTY OF KERN DE MENT OF AIRPO Meadows Field AFpo~t System Akpotis 1401 Skyway Drive, Suite 200 ~ Bakersfield, CA 93308 Elk Hilis- ButtonwilIow Poso ~ Kern Valley ~ W~sco Iblephone 66t~393J990 ~ F~< 661-~8C1-3322 ® emait; akports(~iightspeed net Lost Hills ~ %fl; ~ Meadows Field MEMORanDUM DATE: 31 March 2003 TO Joint County & City Meeting FROM Ray Bishop SUB.JOT Status of New Terra.al The new tel~minai effort is progTessing as scheduled. The new apron that is attendant to the te~:rninal is now complete, and we are ready to start the construction of tJhe terminal, parMng, and road improvements to 7 Standard. The total cost of the projects is estimated to be $32M, m~d {he land acquisition, apron, and design costs have sift ready been ps/id.. ® $7.gM FAA. ® $2~0M County Therefore, the remaining $22M in cost is entirely :fbr the terminal facihty, site improvements and roads/p arking. The residual flmding for this portion of the effort is approxJmately: $13~7M Cowry (Debt fin~cing repaid 'by Aiq}ort revenue and General Fund) ~ $6~8M FAA ~ $1~SMCity ~ $0.4M HUD We have :recengy so,cited the bidders to determine qu~hqcafions, and it appears the interest in our project is robust. We already have 20 constz'uctions companies ~hat have exzpressed interest. The key time phase points that remain are: 8 Api~, Board approves documents 15 May, bid opening 10 June Board executes contract g0 June, groundbre~Fking ceremony ~.NRA] ,.M~ Doeuments'gointmeetingmarch2003.doc ADMINISTRATIVE REPORT TO: Honorable Mayor and City Council APPROVED Alan Tandy, City Manager DEPARTMENT HEAD ~ FROM: DATE: March 25, 2003 CITY ATTORNEY ~ CITY MANAGER SUBJECT: City's Actions in Preparation for State Budget Crisis RECOMMENDATION: Hear staff presentation BACKGROUND: The State of California's budget crisis is having a profound effect upon local governments throughout the State. The Governor has proposed cuts which would significantly reduce the amount of revenue traditionally provided to cities for basic services. The Governor's proposed budget would cut the City of Bakersfield's budget by approximately $5 million in the current year (FY 02-03), and $10 million in next year (FY 03-04). Given the potential for harm to our operations, the City of Bakersfield is taking steps now to prepare for potential cuts. The following summary report addresses the phase I and II reductions which only make up a portion of what will be needed should the Governor's plan be implemented. Some Phase I actions have already been implemented. Phase II would be implemented if negative budget trends continue. Phase I - Comparatively Easy Actiort-~ · Vacant positions to remain unfilled (hirin.q and promotion freeze)- To date we have frozen 50 General Fund positions and 11 non-General Fund positions. Potential estimated savings: $1,008,663 through end of 02-03. $2,027,326 annually thereafter. · Reduction in temporary position~ - Since December 2002, staff has reduced the number of temporaries from 227 to 69, a total reduction of 158 positions. Those reductions are impacting our ability to perform repaying work, median and park maintenance, and other delays in the processing and routing of documents; reduced inventory control, median maintenance and other routine city functions. Potential estimated savings: $743,008 through end of FY 02-03; $1,365,558 annually thereafter. APC March 26, 2003, 11:03AM S:~,dmin Rpts~003~Joint meeting budget crisis 03-31-03.doc Page 1 ADMINISTRATIVE REPORT Reduce non-essential traininq and travel by 80% - This would eliminate non- essential travel and training. Potential estimated savings: $80,000 through end of FY 02-03; $170,000 annually thereafter. · Employee pro.qram reductions- This would eliminate all meals except for City Council, Council Committee, and Planning Commission noon and evening meetings. Potential estimated savings: $1,500 through end of FY 02-03; $3,000 annually thereafter. · Reductions in non-emergency overtime - This would reduce various non- emergency overtime for all departments. It is likely that this action, would result in delays in responses and completion of projects. Potential estimated savings: $240,000 through end of FY 02-03; $580,000 annually thereafter. · Recreation pro.qramminq - Various recreation programming would be reduced to produce budget savings. It is expected that the after school program would continue for the remainder of this fiscal year pursuant to existing contracts. The contracts would not be renewed. Potential estimated savings: $22,561 through end of FY 02-03; $285,483 annually thereafter. · Extend useful life of vehicles~ computers, radios and other equipment- Potential estimated savings: $74,000 in estimated savings through end of FY 02-03; $121,075 annually thereafter. · Revise Cost Allocation to reflect work related to Grant, Enterprise, Special Revenue and Fee supported activities - Potential estimated savings: $150,000 through end of FY 02-03; $400,000 annually thereafter. · Approach Full Cost Recovery for User Fees - Staff will immediately be bringing forward updated fee changes for Council review and approval. Potential estimated savings: Cannot be determined at this time, pending staff review. · Reductions/Chanqes to Community Education Efforts - These actions would eliminate or reduce the printing of certain documents and replace them with electronic media such as CD-ROM's or publishing them on the City web page. Potential estimated savings: $28,000 through end of FY 02-03; $64,500 annually thereafter. · Reduced Ability for Council/Citizen Response - Due to the number of reductions included in phase I, there will be a reduced ability for staff to respond as quickly to citizen and council requests as we have in the past. Potential estimated savings: $128,000 through end of FY 02-03; $20,000 annually thereafter. APC March 26, 2003, 11:03AM S:~Admin Rpts~2003~Joint meeting budget crisis 03-31-03.doc Page 2 ADMINISTRATIVE REPORT · One-time Capital Project / Equipment Reduction-~ - Some reductions such as those involving paving and medians reflect the Governor's budget proposals to reduce road funding. Included are one-time capital monies for deferred or eliminated vehicle or computer equipment purchases. Potential estimated one-time savings: $739,150 for FY 02-03 and $301,336 for FY 03-04. Phase II - More Difficult Actiort; · Eliminate/Contributions to Non-Profit and Other Aqencie-~ - Due to the need to make significant budget reductions to critical services, the following contributions could be considered for elimination. Potential estimated savings: $125,000 starting in FY 03- 04, annually thereafter. · Recreation Proqramminq - Various recreation programming would be reduced to produce budget savings. Potential estimated savings: $40,234 through end of FY 02- 03; $143,846 annually thereafter. · Employee Program Reductions - This would eliminate various employee incentive or support programs (ride share, safety luncheon, etc). Potential estimated savings: $11,000 through end of FY 02-03; $40,000 annually thereafter. · Reductions/Chanqes to Community Education Efforts - These actions would eliminate certain community education efforts (city-wide newsletter). Potential estimated savings: $22,000 through end of FY 02-03; $22,000 annually thereafter. · Reduce Council Continqency- This would reduce Council Contingency by 2/3. Potential estimated savings: $200,000 through end of FY 02-03; $330,000 annually thereafter. Since no real budget negotiations have occurred thus far, identifying the final impacts of the State budget crisis is a moving target. As information becomes available, staff has tried to react. But the bottom line is that there is no bottom line figure for us to report to you at this time. News from the State is that a final budget is many months away, which will add to our uncertainty and confusion. The purpose for this report is to inform the City Council know what our plans are if the State takes local revenues. Also, we feel it is important to get this message out to the citizens of our community. Our citizens need to understand that the State's budget could have a potentially disastrous impact upon local services--services that effect many people every day. APC March 26, 2003, 11:03AM S:~Admin Rpts~003~Joint meeting budget crisis 03-31-03.doc Page 3 PUBLIC STATEMENTS SPEAKER'S CARD Interqovernmental Relations Committee of the City Council Committee Meeting Date'- You are invited to address the Committee under Public Statements on any subject that is listed on the Committee Agenda. Public statements are limited to three (3) minutes per speaker with a maximum of fifteen (15) minutes, per side, for any One subject. The Committee may, by simple majority vote, waive the time limit. No action will be taken; this Committee gathers information and reports back to the City Council. Please fill out a Speaker's Card and present it to the Committee Chair: Irma Carson Name: Address: From: "Elissa Ladd" <eladd@co.kern.ca.us5 To: <Achriste @ ci.bakersfield.ca, us> Date: 3/3/03 4:08PM Subject: Joint city/county meeting Alan, the County would like to add another item to the joint meeting. The subject is "Bulky waste collection in Metro Bakersfield". This will be presented by County staff. Let me know if you have any questions. Adel is out of the office until Friday March 7. thanks, Elissa Elissa D. Ladd, Assistant County Administrative Officer Kern County Administrative Office 1115 Truxtun Avenue, Fifth Floor Bakersfield, CA 93301. Voice: 661.868.3172 FAX: 661.868.3190' CC: <aklein@co.kern.ca. us>, <DAPHNEW@co.kem.ca. us>, <sjones@co.kern.ca. us> 2003 COUNCIL PRE-AGENDA 3 HEARINGS: .- -~ ~' 1. Appeal re Vesting Tentative Tract Map 6137 west of Alfred DS Harrell Highway, north of Paladino Ddve REPORTS: None to Date DEFERRED BUSINESS: 1. GPA - amendment to Circulation Element deleting Masterson St. DS MARCH 31, 2003 · 5:30 JOINT CITY HOST CITY/COUNTY MTG 1. Air and Water Quality and Water Availability W 2. Re_por;t on West S. id,e Parkway and~ Mohawk imr)rovements PW APRIL 9, 2003 COUNCIL MEETING WORKSI'IOP: / ~ " March 21, 2003 Pre-Agenda Items Due 1. Maintenance District RP CLOSED SESSION: March 28, 2003 Admins Due 1. City Manager evaluation CM April 1, 2003 Agenda COnference PRESENTATIONS: 1. Fair Housing Month MAY APPOINTMENTS: 1. Planning Commission (2) -Wards 1 & 7 CC 2. Redevelopment Agency (2) CC CONSENT CALENDAR: 1. Approval of March 26, 2003 Council Meeting and MarCh 31, 2003 CC Joint City/County Minutes 2. Approval of department payments and self insurance FI payments from March 14, to March 27, 2003. 3. Award bid for Gardening Truck with Dump Bed FI HEARINGS: None to Date REPORTS: None to Date