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HomeMy WebLinkAbout04/10/1996 13 A K E R S F I E L D Kevin McDermott, Chair Randy Rowles Patricia M. Smith Staff: Gall E. Waiters AGENDA URBAN DEVELOPMENT COMMITTEE Wednesday, April 10, 1996 12:15 p.m. City Manager's Conference-Room Second Floor - City Hall, Suite 201 1501 Truxtun Avenue Bakersfield, CA 1. ROLL CALL 2. APPROVAL OF FEBRUARY 15, 1996 MINUTES 3. PRESENTATIONS 4. PUBLIC STATEMENTS 5. DEFERRED BUSINESS A. ICE RINK PROPOSAL - Klimko B. STATUS ON FREEWAYS - Rojas 6. NEW BUSINESS A. TRANSPORTATION ALTERNATIVES FOR METRO BAKERSFIELD - Rojas B. STATUS OF FIRE SERVICES - Kelly C. TRAFFIC IMPACT FEES UPDATE - Rojas 7. ADJOURNMENT GEW:jp FILE COPY .,- B A K E R S F I E L D ' Kevin McDermott, Chair Alan Tandy, City Manager Randy Rowles Staff: Gail E. Waiters Patdcia M. Smith AGENDA SUMMARY REPORT URBAN DEVELOPMENT COMMI'R'EE Thursday, February 15, 1996 12:15 p.m. City Manager's Conference Room 1. ROLL CALL Call to Order at 12:33 p.m. Present: Councilmembers Kevin McDermott, Chair; Randy Rowles and Patricia M. Smith 2. APPROVAL OF JANUARY 29, 1996 SPECIAL MEETING MINUTES Approved as submitted 3. PRESENTATIONS None 4. PUBLIC STATEMENTS None 5. DEFERRED BUSINESS A. DESTEC FUNDING Staff revised their recommendation for the potential uses for the DESTEC funding to include $210,000 for improvements to Siemon and University Parks; no allocation for the $299,000 in park development fees already collected in Park Zone 6; and for Council to determine the allocation of the remaining funds of $290,000 between Highland High School, Kern County Soccer Foundation and American Youth Soccer Organization (AYSO). The Committee recommended that AGENDA SUMMARY REPORT Thursday, February 15, 1996 Page -2- $60,000 be allocated to the Soccer Foundation as "seed money." Staff and the Foundation indicated that the County would consider a contribution during their budget hearings in August 1996; $230,000 be allocated to Hiqhland High School for lighting during the first phase of their project. A provision'is to be added into the agreement with the City that assures the DESTEC money will be expended by 1999, and that the high school will not receive any money until they show some ability to complete their project. B. SPEED UNDULATION PROGRAM PROPOSAL At the last Committee meeting, staff was asked to develop a policy that put in place a speed undulation program. The Committee reviewed the policy and asked that some minor changes and/or clarifications be made: 1) Money would be contributed up front and placed in a trust fund prior to construction; 2) In order for construction, 75 percent of the residents affected would need to sign the petition; 3) The City Engineer is responsible for defining the minimum circumference for the area affected; 4) The policy will state "sponsor group" instead of resident so as not to imply that the burden would lie with one resident; 5) Placement of the undulation(s) would be pictured or sketched and would accompany the petition so that residents can see the placement prior to signing the petition; 6) Staff will monitor the issue and determine at a later date how to proceed with a request to remove an undulation once it has been installed. Staff will recirculate the final policy and if there are no additional comments or changes by the Committee, will schedule it for Council action. 6. NEW BUSINESS A. DESIGNATION OF SCENIC CORRIDORS Staff provided the Committee with a concept plan to address certain roadways as "scenic corridors" of the City. A map was distributed which identified what areas are currently landscaped, the funding mechanism, and the volume of traffic on the streets charted. The Committee concurred with the preliminary concept and asked staff to do more work along those same lines. The Planning Director recommended that the project not be called "scenic corridors" because that is a designation that is used by the state for specific corridors. He instead suggested using the term "entry ways" into the City. Staff also noted that this concept can be tied to the base benefit study being conducted for maintenance districts, because this project also has budget and long-term maintenance issues. 7. ADJOURNMENT Adjourned 1:40 p.m. BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM TO: Urban Development Committee FROM: Raul M. Rojas, Director of Public Works / / DATE: April 9, 1996 SUBJECT: STATUS OF FREEWAY AND STATE HIGHWAY PROJECTS METROPOLITAN BAKERSFIELD AREA Attached for your information is the April report prepared by this department regarding the status of the various freeway and State highway projects in the metropolitan area. The previous reports also provide additional background on the various projects. April 9, 1996 STATUS OF FREEWAY AND STATE HIGHWAY PROJECTS METROPOLITAN BAKERSFIELD AREA Public Works Department Marian P. Shaw, CE m This report is intended to utxlate the members of the City Council on the progress of various freeway and State Highway projects m the metropolitan area since the January 29, 1996 status report. Kern River Corridor (Kern River Freeway) On January 23, 1996, Kern COG presented to the CTC a Resolution from the City Council supporting CalTran's plan to consider a "useable segment" of the ultimate freeway for future funding. The CTC staff will make their recoi ..... endatlom on the TIP to the CTC on Wednesday, April 10, 1996. Kern COG will not find out the results of this until next week, but they believe that the $45 million funding for right-of-way will remain available to us, although possibly in a later year than the 1996 STIP. CalTrans continues to work on the environmental documents and engineers report for the route adoption. A public hearing for the enviroaaiental document may be scheduled for late 1996, with a Plan Line adoption taking place mid-1997. State Route 178 (Crosstowfi Freeway) There has been no change in the status of the Crosstown Freeway from that last reported. Work on the widening project is progressing according to schedule. Paving will start April 20 for the new lanes on the north end of the project. There remains about 6 months of work on the river bridge; all other bridges except tho Bakersfield Yard Overhead are now complete. CalTraus hopes to be able to open the bike path (on a temporary ali~t, nment under the bridge falsework) in about 3 weeks. Graffiti has been a continuing problem for the project, with about $100 a week being spent in graffiti removal. However, the Resident Engineer has recently had mo~ion-seusitive lights set up in some of tho more highly targeted areas and reports a marked decrease in graffiti in those areas. City staff met with County and Kern COG staff on January 17th relative to funding the environmental impact report. Kern COG will fund $40,000 and ~he City and County will fuml $30,000 each. Ron Brummett is preparing a three party MOU to set out the funding details. He expects to have this ready and reviewed by all the parties and counsels for the first Council meeting in May. Once funding is established the EIR will take about 8-12 months to complete. There has been no change in the status of the West Beltway sinc.~ the last report. Freeway Stares Report April 9~ 1996 Coffee Road Grade Se_narafion ~ City Project: Tbe City's project is the widening to six lams (although initially the street will be striped for four lanes only) of Coffee Road from Brimhall Road north 700 feet and from Rosedale Highway south 700 feet. The gap in the project will, for the time being, transition to the existing two lane road crossing the railroad lines. When the grade separation project is constructed, all of Coffee Road between Brimhall Road and Rosedale Highway will be six lanes. This project is currently under construction and should be completed in approximately 8 weeks. Grade Separation Project: The Separation of Grade District has hit a snag in their negotiations with PG&E regarding acquisition of their property. Although the District is still pursuing negotiations, they have filed for condemnation to guarantee possession of the property. There are still a great number of issues outstanding regarding relocation of both PG&E's and Sunland facilities and construction easements. TheState Regional Water Quality Control Board ha~ not finished their review of the report filed with them regarding "near surface" contamination, Their review may result in other remediation work being necessary. Final plans and specifications have been submitted and reviewed by staff. Project bidding should begin shortly. F$:kF~I.ST~ B,A K E R S F I E L D PUBLIC WORKS DEPARTMENT MEMORANDUM TO: Alan Tandy, City Manager FROM: Raul M. Rojas, Public Works Director ;/~'--~7//'~' DATE: April 10, 1996 SUBJECT: Traffic Impact Fees Update Urban Development Committee - April 10, 1996 On April 4, 1996, a public hearing was held before the Planning Commission of the City of Bakersfield. Three people spoke in opposition to the amended ordinance; Lee Jamison (Jato), Barbara Martin (BIA) and Roger McIntosh (Martin McIntosh). The Planning Commission, after much debate, voted (5 to 2) to recommend that the City Council have a first reading of the amended Transportation Impact Fee Ordinance. No changes were made to the ordinance by the Commission, but Commissioner Brady did point out that Ashe Road from Harris to District was left out of the Facilities List. Some of the concerns expressed by the public were as follows: 1. The burden on commercial and industrial should be reduced (Jamison, BIA). 2. The growth factor used seems high (BIA). 3. Do not include the supplemental list of collector streets (BIA). 4. Lock in the fee for 8 years (BIA). 5. Some of the facilities on the list should be removed (BIA). Some of the concerns of the commissioners were as follows: 1. The residential fee should not be raised. 2. New development cannot pay more than its fair share. 3. If the State funds for the freeways do not materialize, we must come up with an alternative funding source that ensures that all residents pay, not just new development. A meeting is scheduled with City and County staff and the BIA on Monday, April 15, 1996, to discuss their concerns and txy to build their support for the new program. Their concern about the growth factor cannot be addressed until the traffic model is rerun, which will be in about 12 to 18 months to keep on the three year schedule recommended by this committee at the January 17, 1996 meeting. The major concern with the program at this point seems to be the effect on industrial and commercial development. Although the same basic fee structure must be maintained in order to preserve the nexus, staff proposes that the fee structure be expanded again to the sixteen land use types that the current fee program uses. Several of the land use types were "collapsed" into one or two categories in an attempt to simplify the administration of the fee. This expansion will give a broader range of fees for both commercial and industrial and should help somewhat in the fee calculations for smaller projects. P:\TII~PHASE2\ URB DEVRP.MEM xc: R~ading File Pr~jeot File .hcqu~ R. 1~ Rochelle Marian P. Shaw Proposed Phase II Impact Fee - expanded i.,.~..¥.~,~,,~ ...... ~ ............ .......... SINGLE FAMILY, DETACHED 1 $2,197 MULTI-FAMILY 2 $1,471 H~ISER~CE INDUSTRIAL 3 $87 LIGHT INDUSTR~L 4 $38 OFFICE COMMERC~L Under 100,000 sq. fi. 5 $33 100,000-199,999 sq. ff. 6 $39 200,000 sq. ff. & over 7 $41 RETAIL COMMERC~L Under 10,000 sq. ff. 8 $50 10,000~9,999 sq. ff. 9 $50 50,000-99,999 sq. ff. 10 $62 100,000-199,999 sq. ff. 11 $71 200,000-299,999 sq. ff. 12 $91 300,000-399,999 sq. ff. 13 $100 400,000499,999 sq. ff. 14 $121 500,000-999,999 sq. ff. 15~ $145 1,000,000 sq. ff. & over 16 $160 p:~phase2~llfee.~2 P:\TIF'~HA~LLFEEWB2 I 04/10 MEMORANDUM · / TO: URBAN DEVELOPMENT COUNCIL COMMITTEE FROM: LEE ANDERSEN, COMMUNITY SERVICES MANAGER SUBJECT: DESTEC FUNDS ~-/~r~- DATE: FEBRUARY 15, 1996 Attached for your information is a memo to Alan Tandy, City Manager that responds to concerns raised during the January 17, 1996 meeting. Also attached is support information from groups interested in utilizing the Destec Funds. M E M O R A N D U M TO: ALAN TANDY, CITY MANAGER FROM: LEE ANDERSEN, COMMUNITY SERVICES MANAGER ~,// SUBJECT: DESTEC FUNDS DATE: FEBRUARY 14, 1996 At the Urban Development Committee Meeting of January 17, 1996 the issue of the Destec donation was discussed. Staff provided an update along with-written alternatives for potential projects. They included: 1) improvements to Siemon and University Parks for $210,000, 2) improvements to open space in the northeast (east of Thorner School) at $385,000, 3),improvements on existing school property (Thorner and Nichols) at $195,000, 4) improvements at Kern County Soccer Park at $125,000 and 5) improvements at Highland High School for $20,000. In addition; the Highland High School Stadium Committee made a presentation and requested $300,000 for their project. The Council Committee requested staff clarify concerns raised during the meeting and provide an update at the next available Committee meeting. Staff has met with City School Board and staff to determine their level of commitment. We were advised in' writing from Dr. Kenneth Garland, Assistant Superintendent (see attached), that the District can only commit to mowing twice weekly and coordinate lighting reservations. He also indicated the School Board was in support of a donation to the High School Stadium project. We also communicated with the. Soccer Foundation who agreed to maintain lighting improvements through user fees (see attached letters). Their facility would be available to the General Public on a reserved basis. Charges would include parking, ($2.00 per car) and staff and utilities charges at $30.00 per hour'. heHigh School District has indicated the fields can be reserved~_l~ y certain organizations but does not include~the general public.-~ T~e~r basic rental fee is approximately ~ for a three hour minimum. (See attached rate sheet and rental policy). Both the City School District and the High School District have indicated liability insurance will be required. Insurance costs are not available at this time. Destec Funds February 14, 1996 With the above information in mind, staff is revising it's previous recommendations to include the following: · Because maintenance and liability issues could not be resolved for planned improvements adjacent to Thorner School or on City School property, it is recommended City School projects be eliminated from consideration. $ 0 · Fund improvements at Siemon and University Parks - $210,000 · Fund open field sports lighting - $290,000 Organizations and groups interested in utilizing Destec funds for lighting projects may include: 1) Highland High School Stadium Co~Littee 2) Kern County Soccer Foundation 3) AYSO TOTAL $500,000 If the Co~Littee allocates funds to the above group(s), staff recommends their governing bodies enter into a signed agreement with the City certifying that maintenance, public access for the improvements, and construction on the projects start within two years or the funds are to be returned to the City. We further recommend if funding is allocated to the School that the project be initiated as soon as possible which will assist in developing community support for their fund raising efforts. An alternate to any of the above projects would be to retain a portion of the Destec funds to be used on an undetermined project at a later date. (Agreement with Destec expires December 1, 1999). Finally, it is recommended the $299,000 in park development fees collected within Park Zone 6 be retained for future park development at the Panorama Hills site or at a park site south of Highway 178, east of Fairfax. The latter undeveloped site is city owned and currently within the Consolidated Park Maintenance District. cc: Patricia Smith, Councilmember Frank Fabbri, Parks Superintendent File:des21496 BAKERSFIELD CITY SCHOOL DISTRICT EDUCATION CENTER, 1300 BAKER STREET ~ E. GARLAND. Ph.D. BAKERSFIELD, CALIFORNIA 93.305-4399 Assistant Supt.-Administrative Services (805) 631-4600 (8o5) (805) 326-1485 FAX February 5, 1996 Mr. Frank Fabbri, Parks Superintendent Community Services Dept. - Parks Division 4101 Truxtun Avenue Bakersfield, CA 93309 Dear Mr. Fabbri: The Bakersfield City School District Board of Education met on February 3, 1996, to again review your requests concerning utilization of DESTEC funds for parks and the district's participation in ongoing maintenance costs for these developments. You have previously indicated the possibility of a swap of the existing city park owned property near Thorner School for property to the East of the Thorner School site. When it has been decided that a swap will take place, the Board is interested in discussing the maintenance on fields developed on such a site. The district's participation will be limited to providing mowing every two weeks. The district will not be able to support other maintenance and utility costs such as water charges, sprinkler repairs or other field and equipment upkeep. The Board has a real interest in the allocation of available park and recreation funds, because it relates to providing a wholesome community for young people. The same children the district has responsibility for proceed on to the Highland High School program; therefore, the Board encourages you to give a high priority to the requests for stadium development at Highland High School. We have been very appreciative of your willingness to cooperate with the school district on improvements for our children and the community where they live and play. The Board and administration remains open to farther dialogue with you and other ci,'y officials as you proceed with establishment of priorities for utilizing available funds. Sincerely, Assistant Superintendent-Administrative Services Id c: Mr.' Leland Anderson, Community Services Manager ~ FEB-05-1996 13:37 FROM TO 8610864 P.O1 To: Allen Abe, Biakersfield Parks & Rec. From: Bob Mille~, Kern County Soccer Park Re: Funding for L~ghts The teleph6ne system at your office would nut r~ng to the operator, ~0 her~'s the fax. Ih ave received a call today regarding county participation in the funding of o~r lighting project. Maybe just exploratory. You may wish to call Me1 G~bbons, Kern County AdminisTrative Off~ce, 861-257~i, ext. '~f~?." M~."'Gibbons ualled today ~o inquire after'receiving a referral of my letter to Supe~visor Patrick. He is interested! in what ~he total, then the possible sharin~ of costs. This call was quite a nice surprise to me, as my 9revlous' inquiries were n~t met with positive responses. Thanks, Bob Mil/er 861-2861 TOTPI_ P. 01 ' ~EB--8~-1996 11:5~ FROM TO 8~10864 P.O1 Robert C. Miller Pres., KC Soccer Park Board 12340 BacKdrop. Bak., CA 93~06 Mr. Allen Abe Bakersfield City Park~ & Rec. re: Soccer Park L~ghting Use fees &.Public availability Dear Mr~ Abe: This letter will supplement the information included in my previous letter concerning the availability of fields at the Soccer Park, including ligh~ing. Any organized play or use during normal play hours would be subject to parking fees and field fees. Ca~ual play would be subjec~ ~o parking fee~. The use of 1X~h%$ would be subject to a fee e~tima~ed ~o be $20.O0, per hour, per field, based on u~i~ity costs. The arrangement of play under the l~ghts on a da~e when there are no other event~ p~anned would have to be ~ade in advance. IT is estimated an hourly rate of $20.00, per hour, woul~ t~e care of u~il~tie~, with an additional hourly rate for a Park represenTaTive to be present. This ~i~ure would be the wage, ese., ¢ost~, the total utility and wage cost~ estimated to be at or below $$0.00. The Soccer Park is perennially v~lnerable to theft and destruction, and has often been victimized. We can't just leave the gate open. A couple of days notice would be all tha~ would be necesse~y. These operational costs, that must be p&seed alon~, w~l~ surely be lower than other facilities, due ~o the number of volunteers who assist the Soccer Park and 2he efficiency ~f the system that we plan to install. As stated before, our ~urvival 2s use based. The added play that we can generate with lights will help the Park. There will be a surge in avai2able recreation, which w211 grow hand-in-hand w2th our progress. If the lighting program goes forward, we wi12 be trying to greatly increase the soccer and pursue all other compatible uses of the facl2ity. Thank you very much for ¥ou~ consideraxion. JP~-L~9-1996 14:5~ FRO~ TO 8610864 P. O1 K~/~(~ Robert C. Hiller Pres., KC Soccer Park Board 12340 Backdrop Ba.k., CA 93306 Mr. Allen Abe Bakersfield City Parks & Rec. Soccer Park Financial &Public availability Dear- Mr .,---Abe: ......... "': ........... '" ' "~" ...... '"' The Kern Cowry Soccer Park was bui~ fo= the k~ of the ~ea ~d, dGe ~o its usage, benefits the ~dnlts, m~y b~ineesee, most greatly those associated w~th tourism ~ recreation, an~ local ~over~ent due to increased t~ revenues. The Soccer Park is supported en~rely ~hrough user ~ees and a few donations, as ~ receive abs~.lut=ly no ~ng from gover~enta~ sou=re, includ~ng the Co~ o~ Kern. We a~e aleo entirely self ma~nta~ne~, as the Cowry governs ~mprovemente ~axes our concession receipts, ~t does not participate o~ a~d th~ maintenance or ope=at,on. Volunteers ~d 2 ~~r~=s ~o that needs to be.done. Th~s includes wa~er~ng, mowing, p~ng, ~d any repairs that ne~ to be ma~e. The fees ~nclude a $2, per car, ~rk~ng fee ~hat ~s during re~larly sch=dul~d ~vents such as lea~es, ~o~n~n~s, c~s. The lea~es pay an ~ual fee of $15, ~r player, and tourn~en~ org~izers pay S25. Der ~e~, for the ~en~s tha~ ~h~ ho=~ a~ ~he Soccer Park. ~e concessionaire pays a X-age of gro~e sales. Tb2s ~s ~he firs~ year of ~ outsider r~ing the studs, a change ~ha~ has been ~de ~o res~e vol~teers and turn a vir~ua~ ~sh ~n~o a f~n~c~al benefit. A~ you can ~ee, ~he s~val of the Soccer Park ~s d~rec~ly dependen~ on the n~be= ~d s~ze o~ ~he activities =hat oecd. The Soccer Park ~s ~rg~nally s~d Z~n~clally for ~he f~rs~ ~his year. ~r construction deb~ has been reduced from $280,000, or more, ~o les~ ~h~ SSO,000, as the yearly operation has been limited To donat~on~ for any ~mprovemen~s. All available have been neces~arily spen~ on deb% re~remen~ and day-to-day ~inten~ce ~d opera~ion. Th~s process has been so burde~ome tha~ ~ ~ ~yond our reach ~o proceed w~h a l~ght~ng project without outside f~d~ng. Our f~eld~ are available ~or c~ual ac~v~%~es as long as the~'~s someone there ~o open ~he gate ~d watch ou~ for our" interes~. Since our location m~e~ much of our e~ipmen% ~d supp~ee ~o ~lnerable to ~heft, the ga~e ~s locke~ when no vol~teer$ o= employee~ are present. Ai~s% any day w~l~ see the Pa~k open from 8~ -2pm. The~e are oTten c~ual play or a~ work is occurring. These are no~ objectionable, ~less beoome =e~lar, a~ which time we are forced ~o see~ something for the Park. We ca~o~ forfeit aseiet~ce ~=om ~hoee who are ueing ~he Pa~k ~e~la=ly, when t~ P~k continues to be ~n such ~RN-29-1996 14:32 FROM TO 86101364 P.02 tenuous shape f~nan¢ially. We are non-profit, which has also been no profit. We are used by more kids than any other facility in the area, and our events bring more people into the area than any other known facili~y. Ali the bene~Ats that have been derived for individ~al~, businesses, or lo¢al government, will increase if we are allowed to e~pand the available recreation ag ~he Soccer Park through the installation of lighting. NatXonal ch~p~onships for f~eld hockey ~d ~U cro~s count~ are scheduled ~d are Just a hint of the If you have ~U ques~on~, p3e~e don't hesitate to call, ~d th~ you for %he ~nforma~lon ~d attention ~n ~h~ matter to date. Fred L. Starrh, President ~' J. Bryan Batey. Vice President Connie Wattenbarger, Clerk ~' ~ -'7 Bob J. Hampton Sandra V. Se,~xo ~ THOMAS N. JONES, Ed.D., SUPERINTENDENT 2000 TWENTY-FOURTH STREET * BAKERSFIELD * CALIFORNIA * 93301-3899 * (805)631-3100 * FAX: (805)631-2133 DR. NEAL W. OLSEN ~ Supednten¢Jenk Business February 13, 1996 Pat Smith City Council Member, Ward 3 1'501 Truxtun Ave. Bakersfield, CA 93301 Dear Ms. Smith, This letter is written to indicate the Kern High School District's support of the Highland High School Stadium Committee's efforts to raise funds for a multi-use stadium on the Highland High School Campus. It is the District's understanding that as Bakersfield City Council member representing Ward 3, you are involved in the decision of how to allocate $ 500,000 of DESTEC money. The District supports the position that a substantial portion of this money be allocated to the Highland stadium project. I am enclosing a copy of the current Reoulations and Charges for Community_ Use of School Facilities which outlines the p~licies and charges which apply when community groups desire to use the District's facilities. Consistent with this document, stadium usage by the Bakersfield Parks and Recreation Department, Bakersfield City School District, and non-profit youth sports organizations would be charged at the direct cost rates listed on page 7. Please note that while the rates for lighting are based upon the use of all lighting standards, charges can be pro-rated per standard where applicable. Waivers to the policies outlined in this document may be considered by the Associate Superintendent of Business. On a separate but important item, I would like to call your attention to the commitment of the KHSD to this stadium project. While the district is unable to contribute to the actual construction costs, it is willing to commit resources to the project management and on-going maintenance of the facility. Outlined below is an summary of estimated commitments by the KHSD to the Highland High School Stadium Project over a period of 20 years. Environmental Impact Report $ 26,000 Project Management based on Centennial High School. Stadium Project $ 50,000 Maintenance materials and labor - $ 20,000 annually for 20 years $ 400,000 Utilities electricity and water - $4,600 annually for 20 years $ 92,000 School site administration facility management - $2,000 annually for 20 years $ 40,000 TOTAL: $ 608,000 These are conservative estimates and include only expenses above and beyond the current level of service required to manage and maintain the existing football field. Please do not hesitate to call me if you have any questions regarding this information or the Kern High School District's commitment to operating and maintaining its facilities. Sincerely, ~nald E. Carter Director, Business Administration cc: Anne Scott - Principal, Highland High School Sue Kinney - Athletic Director, Highland High School Frank Fabbri - Park Superintendent Highland High School Stadium Committee REGULATIONS,AND GHARGEs~ FOR GO~MU'NITY U KERN HIGH SCHOOL DISTRICT GENERAL REGULATIONS 1. Board policy prohibits the use of facilities by non-school groups on Sundays. 2. No facilities will be available Thanksgiving, Christmas, New Years or any other holiday when the administration of the school has determined that they are unable to find staff who will be available for supervision. 3. A deposit of 20% or $250 (whichever is less) of an agreed upon estimate of charges shall be paid at the school site at least five working days prior to the event and forwarded to the · District Fiscal Services Office prior to the date of the activity. Payment should be made payable to the Kern High School District and should be in the form of a cashier's check or money order. Failure to comply will be cause for revocation of the rental agreement. Waiver of policy may be granted by the school site administrator to certain predetermined groups and organizations. 4. Cancellation shall be made 72 hours prior to the first day of use and shall be made with the facility administrator at the respective school site. A fee equal to 25% of the deposit shall be retained by the fiscal services office for costs incurred in processing the rental agreement. 5. Basic rental fees include .costs of normal staffing, utilities, maintenance, supplies and custodial labor. Rental agreements are considered an estimate of costs. If the plant supervisor and/or site administrator have detei'mined additional personnel are needed to operate or clean after an event, the renter is responsible for these additional costs. 6. Any group or individual requesting the use of an auditorium, lecture center, cafeteria, gymnasium, athletic stadium or athletic field, must have general liability insurance in the amount of $1,000,000 for each occurrence. A Certificate of Insurance must be attached to each request to use a facility. The site administrator must check the Certificate of Insurance for effective dates of coverage. The policy endorsement and Certificate of Insurance shall name the District, its officers, employees and agents as additional insureds with respect to liability arising from use of district facilities and shall contain a provision that the insurance may not be canceled nor the limits reduced during the scheduled use. A sample copy of a Certificate of Insurance is attached. For individuals or unorganized groups (non-legal entities) incapable of being sued as a group (entity), a hold-harmless agreement should be signed by each facility user indemnifying the district from liability for such use. ^ sample hold-harmless agreement is attached. General Requlations (continued) 7. The school sites will retain the Facility Use Application until after the last day of the scheduled event in order to adjust it for the actual charges incurred. The form is then initialed by the appropriate supervisor and forwarded to the District Fiscal Services Office for billing. 8. Renters are billed the first day of the month following the last day of the scheduled event. Non-governmental entities are required to pay in full within ten (10) working days after receiving billing information. Failure to do so will result in 'the renter losing the privilege to rent Kern High School District facilities or equipment. 9. Kern High School District reserves the right to require renters to provide professional security agents as deemed necessary. 10. All requests for the use of the school site's cafeteria facilities, regardless if the kitchen is to be used, must be approved and signed by that school site's Food Service Supervisor. If food and/or food service personnel are requested or required, billing for these services will be handled through the Food Services Department. 11. All requests for facility use must be approved and signed by the Plant Supervisor at the respective site whether or not, labor is charged or waived. 12. The fiscal services office reserves the right to audit each Facility Use Application for compliance to the Kern High School District's regulations and charges schedule. 13. Non-profit organizations that are requesting reduced rates must provide their tax-exempt number. A space is provided on the request form for this number. 14. When one district school uses the facilities of another, the user school may be respon- sible for labor costs. 15. When reciprocal arrangements for facility use have been worked out with other agencies and no facility fees will be charged, the details of such arrangements must be communicated to and approved by the Associate Superintendent of Business. 16. When requests are received for use of the entire campus or major portion thereof, the fees to be charged shall be determined following consultation between school and district officials. 17. No athletic facilities, fields or equipment may be rented by the community on weekdays during the school year until after 6:00 p.m. 2 ADMINISTRATIVE PROCEDURES COMMUNIT~ FACILITY USE FEES CATEGORIES FOR FEES There are two categories for purposes of charging fees. A. Fair Rental B. Direct Cost A short description of each category is as follows: 'A. FAIR RENTAL RATES - DEPOSIT REQUIRED This category is designed to accomodate commercial organizations who wish to use the facilities of the Kern High School District. 1. Rate Structure: a. Mandatory charges on facilities and labor. b. Fair rental rates on facilities and full labor rates. 2. Suggested eligibility: a. Commercial enterprises b. Profit-making organizations B. DIRECT COST RATES - NO DEPOSIT REQUIRED This category is designed to accomodate non.profit organizations which are scheduling activities, fund-raisers, etc., which have no direct connection or bearing to the Kern High School District. 1. Rate Structure: a. Mandatory charges on facilities and labor. b. Direct Cost rates on facilities and discounted labor rates. 2. Suggested eligibility: a. Feeder schools sponsoring fund raising activities, concerts, programs, ceremonies, etc. b. Non-profit organizations which are sponsoring fund-raisers and/or activities c. Government agencies d. Colleges e. Churches f. Recreation Department sponsored activities g. Non-school sponsored athletic activities for students h. Non-profit organizations providing direct financial assistance to the schools i. Non-profit activity/athletic support groups not involving high school age students (ie. junior high wrestling clubs) j. Civic organizations or service clubs - activities that provide direct community service k. Quasi-school groups involving students in grades K-8 (ie. Kern County Honor Band, Choir) I. School commercial jointly sponsored profit sharing activity (commercially initiated) m. Feeder school P.T.^. programs n. Professional inservice activities with categorical funding o. High school booster bingo (Waivers for all or part of the rental fees may be granted by the Associate Superintendent, Business for school organizations or groups when the activities are directly associated with the approved instructional or extra-curricular programs.) CHARGES FOR COMMUNITY USE OF SCHOOL FACILITIES GENERAL CHARGES Classrooms: $15.00 $ 7.50 Art, Home Economics, Band and Choral Rooms, Libraries, and Industrial Shops: 22.50 11.25 Cafeterias (without kitchen facilities): 35.00 17.50 Cafeterias (with kitchen facilities): 45.00 22.50 Gymnasiums (without locker rooms): 35.00 17.50 Gymnasiums (including locker rooms): 45.00 22.50 Newer Gymnasiums at Centennial, East, Ridgeview, Shafter, and Stockdale (without locker rooms): 50.00 25.00 Newer Gymnasiums at Centennial, East, Ridgeview, Shafter, and Stockdale (including locker rooms): 60.00 30.00 *All use of building facilities on Saturdays will be charged on a 2 hour minimum. BOARD POLICY PROHIBITS THE USE OF FACILITIES BY NON-SCHOOL GROUPS ON SUNDAYS. Computers: (per hour per computer) $ 4.25 Instructor/Supervisor must be approved by the site. Software and supplies to be arranged. Film Projectors 5.00 Per day 25.00 Tape Recorders, P.A. System, Slide Projectors, Record Players and 2.50 Film Strips: Per day 8.50 Overhead Projectors: (4-hour minimum) 17.50 Screens: (If rented with projectors) 4.25 Cassette Players: (Batteries not provided) 4.25 Typewriters: (1 hour minimum) 4.25 Per day 25.00 Pianos: (On-Site Use Only) Upright 10.00 Grand 25.00 Loaning of 7'. V. or Video Equipment is NOT PERMISSIBLE. Harvey Auditorium (labor costs below are mandatory) *Performance (Main Floor 1,120) $ 590.00 $ 295.00 *Performance (w/Balcony 1,750) 660.00 330.00 Auditorium with Green Room 60.00 30.00 Rehearsal (Up to 4 hours) 385.00 192.50 Rehearsal (Each additional hour) 85.00 42.50 Little Theater (224) *Performance 140.00 70.00 Rehearsal (per hour) 35.00 17.50 AN Theater (215) *Performance 90.00 45.00 Rehearsal (per. hour) 25.00 12.50 Lecture Centers - (labor costs below are applied as appropriate) Arvin (956) Ridgeview (650) Centennial (635) Shafter (950) East (970) Stockdale (650) *Performance 175.00 87.50 Rehearsal (Up to 4 hours) 120.00 60.00 Rehearsal (Each additional hour) 40.00 20.00 North High Amphitheater Minimum Labor Costs Auditorium Manager 4 hrs @ $45.50/hr 182.00 136.50 House Manager 4 hrs @ $22.50/hr 90.00 67.50 Stage Hands (2) 8 hrs @ $ 8.50 /hr 136.00 102.00 Custodian 4 hrs @ $29.50/hr 118.00 88.50 Custodian (clean-up) 6 hrs @ $29.50/hr 177.00 132.75 Custodian (balcony) 2 hrs @ $29.50/hr 59.00 44.25 Custodian (greenroom) 2 hrs @ $29.50/hr 59.00 44.25 Normal performance time is four (4) hours. Football, baseball, softball, soccer fields $12.00 $ 6.00 (lights charges are extra) Lights, football fields (minimum 3 hours on Saturdays and holidays) Arvin ,Six standards 15.00 7.50 Bakersfiled Four standards 15.00 7.50 Centennial East Bakersfield Four standards 8.00 4.00 Foothill ~ Four standards 15.00 7.50 Kern Valley Eight standards 15.00 7.50 North Six standards 16.00 8.00 Shafter Six standards 15.00 7.50 South Eight standards 16.00 8.00 West Four standards 16.00 8.00 Lights, baseball field 6.00 3.00 Kern Valley Regular Time Rate $19.75 $14.80 Overtime Rate (2-hr. minimum) 29.50 22.10 AOOIII). CERTIFICATE OF INSURANCE 89, THIS CERTIFICATE IS lUUED A~ A MAT't~R OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEN 14alter Hortensen ;Issoczates insurance EXTEND OR A'-TER THE COVERAQE AFFORDED BY THE FOLICiES BELOW 47~1 St ockd&le B4kersfieid, C~ 933~9 COMPANIES AFFORDING COVERAGE coo~ s~ c,~ A S]SK-SeJf Insured Schools of COMFANy SELF [NSURED SCHOOLS OF KERN9 ET ~ couP,NY P.0. 8ox 9939 L_n'mq C 581BI Suna&le I:lvenue Bakersfield ~TTEn D C~ 93389-9939 COMPANY (POLICY HOLDER) , -~i~. E COVEF..An__~ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIO0 INDICATED. NOTWITHSTANDING ANY REOUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THiS CERTIFICATE MAY SE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. co LTR T?~E OF INSU~UIC~ FOUnt NUMIIN IKXJGY ~Cl~fl ~ IxlqNATIQN DATE IMM/OD/YY) ~ATE (MM~ ALL UMIT$ ~# THOUSANDS Q~NIRAL LIAIIUTY X COMMEAC;AL GENERAl. LIABILITY CLAluS uAOE X OCCUR. IqK)OUCTS. COMINOPS AGGREGATE S iI~R~ONAL & AOYi~¥1EING INJURY S AI~TOMOML~ LIABlUT~ MEDICAL EXP~NSE I~ny ~ne ANY AUTO ~J~ $ AU. OWNE0 AUTOS UMIT ~O0~.Y SCHEDULED AUTOS INJUNY S .reED AUTOS (iliev W NON-OWNED AUTOS INJUNY OARAGE LIABILITY (Ill/ E~CE~ UA~IUT¥ EACH AGGREGATE OCCURRENCE OTHER ;NAN UMBRELCA FORM $ $ WORKER'~ COMPENSATION STATUTORY AND I lEACH ACCIDENT) EMPLOYERI' I $ (01~EA~E--FOLICY LIMIT~ OTHER $ (DISF..A~E --EACH EMPLO'~ ~n~lll DESCRIPTION OF USE CERTIFICATE HOLDER CANCF. LLATION N~E: ~ND ~DD~ESS OF C£RT;F;C~TE HOL. D£R S.OULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EXPI~ON DATE THEREOF. THE 18~U~NQ COMPANY Wit/. ENDEAVOR TO MAIL DAYS WR~'/~"N NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FAILURE TO MAIL SUCH NOTK~ SHALL IMPO~ NO OBLIGATION OR UABILrTY OF ANY KIND UPON THE CI~4PANY. IT~ A(]F. NI~ OR REPRESENTAtiVES. AU'T:--::.-- - ~-- ___ ~ £ _ ~-,A.~-- ACORD 2S-S ~ HIGH SCHOOL DISTRIC~ 2000 Twenty-Fourth Street ~eld, C. alifomia 93301 SAVE HARMLESS AGI~I=:-MENT AND COVENANT NOT TO SUE The , in consideration of being (Name of Individual) permitted to use facilities of the located at and in connection with between the dates of , 19 , and , 19 , do hereby covenant and agree that the , their officers, employees, agents, members or representatives shall not be linhle for any loss, damage, injury or liability of any kind toany person or property caused by or arising from any use of the premises of the , or any part therein, arising from any act or omission of the undersigned or its agents, employees, nor shall the above enumerated entities be liable for any loss, damage or injury from any cause whatsoever to the property or person of the undersigned or any of its employees, agents or other persons entering upon or using said premises or any part thereof, or to any properW stored or placed thereon. Notwithstanding anything to the contrary herein contained and irrespective of any insurance carried by the undersigned for the benefit of the above enumerated entities, the undersigned agrees to protect, indemnify, covenant not to sue and hold the above enumerated entities harmless from any and all damages or liabilities of whatsoever natu_~ arising out of or in connection with the or in the use of occupancy of the premises or any part thereof. _ Dated: Address: (Sis~laulre) POLICY OF TIlE CITY OF BAKERSFIELD RELATIVE TO THE USE OF ROAD UNDULATIONS FOR TRAFFIC SPEED CONTROL ON PUBLIC STREETS PURPOSE The purpose of this policy is to set forth the process and criteria by which the installation of road undulations may be recommended to the City Council and to identify the conditions which they may be installed. BACKGROUND The use of road undulations is not intended as a solution for all traffic and speed control problems. It will be the City's policy to carefully review each request for the installation of a road undulation to ensure that the proposed location and attending circumstances meet all the criteria outlined in this policy. POLICY 1. The initiation of requests for Speed Hump installations shall be in accordance with the following: a. All requests shall originate from the residents of the street. b. All requests shall be in the form of a formal petition (forms will be supplied by the Public Works Department). c. All petitions shall be circulated by the residents themselves. The sponsor of the petition shall contact and obtain the signature of one resident residing at each residence that accesses the street segment on which undulations are being requested to be installed. If the sponsor is unable to contact a resident, "NO CONTACT," will be noted on the petition signature space with the days and times that contact was attempted. The sponsor must make at least two attempts to contact a resident. d. A separate petition shall be used for each street. e. Each petition supporting the installation of undulations shall contain the signatures of residents representing at leF, st 7.5% of the residences that face directly on the street segment where undulations are to be placed and are located within 75 feet of the curb on the street and will include all residences that access the street se~oment. f. Completed petitions shall be returned to: City Engineer, City of Bakersfield, 1501 Truxtun Avenue, Bakersfield, Ca. 93301 g. A petition supporting the installation of undulations must be submitted containing signatures of residents desiring the installation of road undulations on the subject street. 2. Road Undulations shall only be installed in conformance with design guidelines that have been established by the City Engineer. 3. Since road undulations are still experimental roadway features, additions, alterations, or removals of any or all road undulations by the City may occur at any time. 4. Prior to the installation of road undulations, the City Engineer will notify the Fire Department, the Police Department and ambulance services of each installation. 5. If, after undulations are installed, residents wish to have the undulations removed, each petition requesting removal of the undulations shall contain the signature of residents representing at least 51% of the residences that face directly on the street segment where undulations have been placed and located within 75 feet of the curb on the street and will include all residences that access the street segment. A separate petition shall be provided for each segment. The petition for removal will be presented to the City Engineer for his consideration. WARIL~NTS The installation of road undulations on public streets will be considered only if all of the following conditions are met over the entire proposed street segment as determined by the City Engineer: 1. The average daily traffic volume shall be more than 500 but less than 2500 through vehicles per day. 2. The street shall have a posted speed limit of 25 mph or be unposted with a prima facia limit of 25 mph. 3. More than twO-thirds (66.7%) of the surveved motorists must exceed the posted or prima facia speed limit, or the $5th percentile must exceed the posted or prima facia speed limit bv l0 mph. 4. -I-he street shall not be over 44 feet wide. 5. The street shall have no more than 2 through traffic lanes. The curb adjacent to the road undulation locations must be of the raised six or eight inch standard barrier curb type and not roll-over curb. 6. The street shall have good vertical sight distance, pavement surface quality., horizontal sight distance, drainage and street lighting. It must be free of unusual features which might affect the operation of road undulations. 7. The street shall be residential or local street meeting the following definitions as stated in the California Vehicle Code: "A residential street is defined as a road having 13 or more buildings on one side of the road or 16 or more buildings on both sides of the road, within a distance of 1/4 mile. Buildings must be located within 75 feet of the roadway curb face and they must face and access the street. The street must be at least 300 feet in length and not exceed a total of one mile." S. To avoid approach speeds of greater than 40 mph, the location of the first proposed road undulation shall be such that the approach speed in advance of the first undulation can be effectively controlled via a physical design feature such as a curve or controlled intersection. 9. Installation of a road undulation will not be permitted where substantial diversion of traffic to other local streets will occur as determined by the City Engineer. 10. Road Undulations shall not be considered for streets that serve as bus routes or are commonly used bv emergency vehicles as an access corridor. 11. Road Undulations shall not be installed on a street where they would cause, an aggregate 30 seconds delay in Fire Department response time or if they cause the response to exceed slx minutes. 12. Street Lighting must exist on the street blocks where undulations are proposed to be installed. PROCEDURES 1. ,After a petition is received, the City Engineer xvill: a. Verig, that each petition contains the requisite number 'of signatures by calculating the total number of residents that are entitled to sign the petition and ensure that the 75% criterion has been met. 3 b. Obtain necessary traffic data. c. Verify compliance with all warrants. 2. All requests for road undulations that meet all policies and warrants will be given to the City Engineer. The City Engineer will review all relevant issues and then make recommendations as to which streets should receive road undulations. 3. The City Engineer will make recommendations to the City Council for approval of installing road undulations on a particular street. 4. Staff will field locate the approved road undulations for the installation. INSTALLATION Construction 1. The City shall procure an annual contract for speed undulation installation. 2. All undulations should be constructed in accordance with Figure 3. The undulations shall be installed across the entire roadway to the lip of the gutter with the last one foot tapered flush with the pavement to minimize gutter running and to preserve gutter flows (see Figures __). 4. The residents shall pay the City the dollar amount required per the annual contract or. obtain a private Contractor to install all required speed undulations. 5. A private contractor shall obtain an "Open Street" permit prior to beginning construction. Warning Devices 1. A standard Caltrans W37 30" warning sign stating "Bumps" with 5 inch series E letters should be installed at least 100 feet from the undulation. 2. Speed advisory signs stating 10 mph should be installed below the "Bumps" warning signs. 3. Signs and markings shall be installed with undulation construction. 4. S-foot high "Bump" legends should be painted in white at appro,,cimately 50 to 100 feet in advance of road each undulation. These legends should remain for up to one ;'ear after installation of the undulation after which time the legend may be removed. 4 5. One foot wide longitudinal ladder markings should be painted on each undulation at 6 feet on center. 6. Double yellow centerline may be provided in the vicinity of the undulation where determined by the City Engineer. Placement of Undulations Road Undulations should be placed according to the following guidelines: 1. Undulations should be placed from 200 to 300 feet away from intersections, stop signs or sharp curves so that drivers are unlikely to approach them at high speed. This ensures that sufficient driver reaction time is provided. 2. Undulations should be spaced from 200 to 400 feet apart. 3. The final positioning of the undulations should take into consideration the following which should be field verified prior to installation: a. All undulations shall not be located over manholes or within 30 feet of hydrants. b. Undulations should be located downstream of storm drains. c. Undulations should be located on property lines when possible. d. Undulations should be I0 feet awav from driveways. e. Vertical curves and grades should be evaluated with respect to advance visibility, of undulations. Typically, all undulations should be placed at least 200 feet away from sharp horizontal curves and be readily visible from at least 200 feet if placed near vehicle curves. f. Undulations should not be placed on horizontal curves of less than 300 feet radius. 4. Undulations should not be placed on streets with grades greater than 10% or in a location that is not clearlv visible for at least 200 feet. Removal of Undulations 1. The City shall procure an annual contract for speed undulation removal. 2. The residents shall pay the City the dollar amount required per the annual contract or, procure a private Contractor to remove all speed undulations per City approved methodology. 3. A private contractor shall obtain an "Open Street" permit prior to beginning removal operations. 4. Removal shall be as follows: a) All signs must be removed. b) All markings must be obliterated in a rectangular pattern, so that the markings cannot be distinguished. c) The speed undulation must be removed to 1 1/2" below the finish pavement and the area repaved. Funding 1. All costs associated with removal of speed undulations shall be borne by the residents, whether done bv the Citv annual contract or private contractor. 6