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HomeMy WebLinkAbout12/20/1999 BAKERSFIELD Alan Tandy, City Manager Mike Maggard, Chair Staff: Alan Christensen Irma Carson Mark Salvaggio AGENDA SUMMARY REPORT SPECIAL MEETING PERSONNEL COMMITTEE Monday, December 20, 1999 1:30 p.m. or closely thereafter City Manager's Conference Room 1. ROLL CALL Call to Order 1:35 p.m. Present: Councilmembers Mike Maggard, Chair; Irma Carson and Mark Salvaggio 2. ADOPT OCTOBER 26, 1999 AGENDA SUMMARY REPORT Adopted as submitted. 3. PUBLIC STATEMENTS None 4. DEFERRED BUSINESS A. STATUS REPORT ON MANAGEMENT SALARY SURVEY Alan Christensen stated that at the last Committee meeting on October 26th, the Personnel Committee approved moving forward with a salary survey for the Management Unit only, as the Supervisory Group had opted out of the study. Since that time, the management salary team met and worked' through the subtle nuisances of the survey and summary wording of the job descriptions. On November 19th after everyone involved on the committee seemed satisfied with the survey as it was drafted, it was sent out to the survey cities with a request from the City Manager that it be given priority. A deadline of December 30th was set for the cities to return the survey information. Committee member Carson asked where the surveys were sent and if the 19 Management positions that received the increase were being surveyed? Alah Christensen stated that it went to the 10 salary survey cities that we use during labor negotiations. All Management positions were included in the survey, as directed by the personnel Committee. ADOPTED AS SUBHITTED ONAUCUST 3, 2000 FILl COPY AGENDA SUMMARY REPORe PERSONNEL COMMITTEE December 20, 1999 Page -2- Scott Manzer stated that when the survey was first drafted, he sent out each of the job descriptions to the 19 Management employees and they came back with suggestions and for the few that didn't, follow-up phone calls were made. Positive responses were received and almost verbatim the suggestions were incorporated in the final survey that was eventually mailed out. Committee member Carson stated some concerns about whether we are being fair to all employees by doing a selective survey. She is troubled by the fact that some are not included and will feel left out somehow and she also asked about ratios. Alan Christensen stated that one of the questions included on the survey was: "Do you have a guideline or a policy whether formal or informal which stipulates either a percentage or a differential between supervisory and subordinate, and if so please provide that information." Alan Tandy responded to the fairness issue. Should there be some benefit that passes through to Management employees as a result of the survey, it is likely we could get a request from Supervisory, who may reconsider their position, and the Committee could choose whether to honor that or not. Committee Chair Maggard inquired if the results of the survey show the need for changes, what the timing would be for making those changes and how that coincides with when the contracts come up next? Would the timing be such that we should just wait until the contracts come up, so that somebody doesn't feel like something changed in the middle of the game? Alan Tandy stated that Management employees are not covered by a contract, but there are contracts for the employees they supervise. Regarding timing, for the instances where certain positions do not have as many comparisons or there may be questions because of differences in job descriptions, we will use the committee process to go through those kinds of issues and sort through any data that might not be accurate or consistent. Next will be to look at the positions in comparison to the overview data that accompanied the recommendation to do the survey, and then see if individual positions or collectively the positions fall below the 7% to 12% benchmark and come back with the information and a recommendation based upon that information. Staff would probably start with a position that if we need to do something, it should probably be done and not delayed pending completion of labor negotiations. Each year there are 10 to 30 requests for reclassifications. Perhaps job duties have changed or shifted and Human Resources does a study after adoption of the budget. Some requests result in action being taken while others prove not to merit action. ' Committee member Salvaggio asked about the position of Director of Recreation and Parks. Alan Tandy said that position is included in the survey and it is likely that will be one that shows up on the survey as needing action. Chuck Waide asked if changes to the job descriptions are anticipated upon completion of the salary survey data, if those would be going to the Civil Service Board? Alan Christensen responded that the job descriptions he was referring to were not the legal ones we use, but were summarized job descriptions to make the survey simple enough that the survey cities' human resources departments could review easily. AGENDA SUMMARY REPOI PERSONNEL COMMITTEE December 20, 1999 Page -3- There being no further comments, the Committee voted to adjourn. 5. ADJOURNMENT The meeting was adjourned at 2:10 p.m. cc: Honorable Mayor and City Council AC:jp Staff present: City Manager Alan Tandy; Assistant City Manager Alan Chdstensen; City Attorney Bart Thiltgen; Risk Manager Scott Manzer; and Fire Chief Ron Fraze. Others present: Chuck Waide, S.E.I.U. S:~,C\PersonnelCom\122099minutes.wpd