Loading...
HomeMy WebLinkAbout02/09/2001 BAKERSFIELD Alan Tandy, City Manager Harold Hanson, Chair Staff: Alan Christensen Irma Carson Mark Salvaggio AGENDA SUMMARY REPORT SPECIAL MEETING PERSONNEL COMMITTEE Friday, February 9, 2001 3:45 p.m. City Manager's Conference Room 1. ROLL CALL Call to Order 4:10 p.m. Present: Councilmembers Harold Hanson, Chair; Mark Salvaggio and Irma Carson 2. ADOPT AUGUST 3 AND 15, 2000 AGENDA SUMMARY REPORTS Upon a motion by Councilmember Salvaggio, the Agenda Summary Report for the meeting of August 3, 2000 was approved. Upon a motion by Councilmember Salvaggio, the Agenda Summary Report for the meeting of August 15, 2000 was approved. 3. PUBLIC STATEMENTS None. 4. NEW BUSINESS A. COMMITTEE DISCUSSION AND RECOMMENDATION REGARDING APPROVAL OF NEW JOB SPECIFICATION AND RECLASSIFICATION FOR SUPERVISOR - OFFICE ADMINISTRATION, COMMUNICATIONS AND SPECIAL PROJECTS; AND RECLASSIFICATION FROM SECRETARY I TO ADMINISTRATIVE ASSISTANT I. City Manager Alan Tandy provided an overview regarding the reclassification requests. He stated that the two job titles pertain to Rhonda Smiley and Amber Lawrence. He explained that several elements have been combined to come up with the need for the reclassifications. One is a continuing City Manager error over a period of time. Ms. Smiley has been employed with the City for more than five years. It has been easy to give her assignments which were outside her job description. For example, she independently prepares the General Information Memorandum, follows up on Council referrals, handles correspondence and coordinates the City Manager's needs with Department Heads and alike. ADOPTI~ AS SUBI~TTI~ · ON AUGUST 27, 2001 F~I~, ~ AGENDA SUMMARY REPi~T PERSONNEL COMMITTEE Friday, February 9,,2001 Page 2 Mr. Tandy stated that the issue of reclassification should have been dealt with in a more timely manner. Over the years, additional assignments were delegated, but he did not realized until recently that he had fundamentally changed Ms. Smiley's job. In addition, he assigned Ms. Smiley the lead on the Moroccan delegation. She handled the assignment extremely well and earned the City a commendation from the United States Agency for International Development. Mr. Tandy stated the presentation Ms. Smiley made before Council was excellent, and he realized she had .capabilities over and above the out-of-class duties she was assigned. Mr. Tandy advised that Ms. Smiley will be in charge of the Employee Incentive Committee and Reward Program. Ms. Smiley will make presentations at Council meetings and will work with department heads and others to identify employees and employee groups who are doing a good job. Meetings will then be established so that the City Manager can visit with and acknowledge the employees. Also, an element of Ms. Smiley's duties will be initiating public information releases. The good things that the City does will be put in the form of press releases and other materials in an effort to get media coverage. With the combination of past job duty changes and the additional duties, a reclassification is necessitated. These duties will consume in excess of fifty percent of Ms. Smiley's time. Ms. Amber Lawrence will assume the duties that properly move her up to an Administrative Assistant classification, which requires higher skills and more responsibility. Cquncilmember Carson expressed concern regarding the title of the supervisor position. She stated she was trying to determine what other job descriptions would be comparative to other City government type position within the City Manager's Office. She stated Supervisor is not a title in itself. Office Administration is a title and the duties would be to supervise the office, to be responsible for the communication between the Council, and to oversee other projects deemed necessary by the City Manager. She commented that if we were to be criticized, we would be criticized for trying to create a lot to justify a position rather than the position being what it is. She recommended the title be Office Administrator. Alan Tandy recommended the title Office Administrator and Communications. Councilmember Salvaggio requested that the record show that the salary for the supervisor position is somewhat less than that of a Supervisor II position. He inquired as to whether the Administrative Analyst position, held by Ms. Trudy Slater, is above the Supervisor II position. Assistant City Manager Alan Christensen responded that Ms. Slater's position is at the Supervisor II level. Councilmember Salvaggio inquired as to whether the supervisor position would supervise personnel outside the City Manager's Office. Councilmember Salvaggio requested the record reflect Mr. Tandy responded, "no." Councilmember Salvaggio inquired as to whether the supervisor position would compel department or division staff to stop what they are doing. Mr. Tandy stated that this position would not have independent power to do this. He may, however, give direction to the supervisor to call the department and act as his spokesperson. AGENDA SUMMARY REPOT PERSONNEL COMMITTEE Friday, February 9, 2001 Page 3 In response to Councilmember Salvaggio's question as to whether the Secretary I position moving to an Administrative Assistant I position would be a reclassification without a test, Mr. Tandy responded, "yes." In order to determine if this situation could be applied elsewhere, Councilmember Salvaggio questioned if similarly warranted in another department or division, could a Clerk Typist be reclassified to a Secretary I? Mr. Tandy stated that every budget year, and between budget years on department requests, people can request a classification review on certain personnel. The Human Resources Department is sent to the department to do a job audit, and if, infact, their job duties have changed substantially, we reclassify them. In response to a question by Councilmember Salvaggio as to whether a Secretary I could be reclassified to an Administrative Assistant I, if warranted, Mr. Tandy stated, 'yes." Councilmember Salvaggio commented that a long time Secretary I is currently in the City Manager's Office. Maybe this position would warranted a look at Secretary II at some future time. Mr. Tandy stated that Ms. Smiley will be assuming direct supervision and evaluation responsibility of that position. This will provide a better and direct format for monitoring the work and future evaluation. Councilmember Salvaggio indicated he is supportive and felt that changing the title is a good idea. Councilmember Hanson inquired as to the amount of the increase for reclassification to the supervisor position. Upon a motion by Councilmember Carson the title of the supervisor position was changed to Office Administrator/Public Relations. 5. ADJOURNMENT The meeting was adjourned at 4:30 p.m. Staff present: City Manager Alan Tandy; City Attorney Bart Thiltgen; Assistant City Manager John W. Stinson; Assistant City Manager Alan Christensen and Human Resources Supervisor Anthony Gonzales. Others present: Chuck Waide, S.E.I.U. Representative cc: Honorable Mayor and City Council AC:rg