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HomeMy WebLinkAbout07/21/2003 B A K E R S F I E L D Sue Benham, Chair David Couch Jacquie Sullivan Staff: Trudy Slater REGULAR MEETING NOTICE LEGISLATIVE AND LITIGATION COMMITTEE of the City Council - City of Bakersfield Monday, July 21,2003 1:00 p.m. City Manager's Conference Room Second Floor - City Hall, Suite 201 1501 Truxtun Avenue, Bakersfield, CA AGENDA 1. ROLL CALL 2. ADOPT JUNE 23, 2003 AGENDA SUMMARYREPORT 3. PUBLIC STATEMENTS 4. DEFERRED BUSINESS 5. NEW BUSINESS A. REVIEW, DISCUSSION AND COMMITTEE RECOMMENDATIONS RELATING TO ORDINANCE REGARDING THE APPROVAL OF SALE OR LEASE OF PROPERTY B. REVIEW, DISCUSSION AND COMMITTEE RECOMMENDATIONS REGARDING THE CITY'S BIDDING PROCESS C. REVIEW, DISCUSSION AND COMMITTEE RECOMMENDATIONS FOR APPOINTMENT OF LEAGUE VOTING DELEGATE AND ALTERNATE TO ANNUAL CONFERENCE 6. COMMITTEE COMMENTS 7. ADJOURNMENT S:\TTS~2003LegLitCom~AGN030721 DRAFT B A K E R S F I E L D Alan nager Sue Benham, Chair Staff: Trudy Slater .. David Couch Jacquie Sullivan AGENDA SUMMARY REPORT LEGISLATIVE AND LITIGATION COMMITTEE Regular Meeting Monday, June 23, 2003- 1:00 p.m. City Manager's Conference Room 1. ROLL CALL Called to order at 1:06 pm Members Present: Councilmember Sue Benham, Chair Councilmember David Couch Councilmember Jacquie Sullivan arrived at 1:10 p.m. 2. ADOPT APRIL 28, 2003-AGENDA SUMMARY REPORT Adopted as submitted. 3. PUBLIC STATEMENTS 4. DEFERRED BUSINESS A. REVIEW, DISCUSSION AND COMMITTEE RECOMMENDATIONS REGARDING DOWNTOWN BUSINESS ASSOCIATION (DBA) BUSINESS DISTRICT BEAUTIFICATION Administrative Anal.~st Trudy Slater provided an update. At the last Committee meeting on April 28"', the Committee had referred two items to staff: 1) Kim Turner, Stars Theatre, had concerns about a GET bus bench that had been placed in front of the Stars Theatre leaving inadequate space for seating in front of the Theatre; and 2) Cathy Butler, Executive Director of the Downtown Business Association, had questions regarding Quizno's and Gumbeaux's as it was her understanding they had been told they could not have encroachment permits for outdoor seating on Chester Avenue. Agenda Summary Report Legislative and Litigation Committee June 23, 2003 Page - 2 Trudy Slater reported that she had contacted Chester Moland, Executive Director of Golden Empire Transit (GET), and he indicated GET would be willing to move the bench/shelter north of the two trees fronting the 'building and would paint it a complementary color, but he needed a request from Stars Theater. Ms. Turner was contacted and expressed that would be an acceptable solution. Staff drafted a letter for Ms. Turner to send to GET. Cathy Butler stated she had spoken with Klm Turner who indicated GET had approached them and they were working on moving the bench. Committee Member Sullivan stated she had gone by and looked at the location and moving the bench/shelter to the new location is as good a solution as there could be for both parties, as the bench/shelter has a top which does restrict the view somewhat. Trudy Slater reported on the encroachment permits for outdoor seating on Chester Avenue. Rhonda Swager, manager/owner of Quizno's was contacted. Ms. Swager expressed she was happy with the encroachment she has on 18th Street for her tables and awnings, and she has not requested an encroachment permit on Chester Avenue. Trudy Slater also contacted Michael Thibodeaux, manager/owner of Gumbeaux's. Mr. Thibodeaux explained he had hired someone to draw plans for an enclosed eating area which extended into the Chester Avenue sidewalk. The representative drawing the plans checked with the City and was told a permanent fence would obstruct public use of the Chester Avenue sidewalk area. Although the representative for Gumbeaux's had contacted City staff regarding the plans, no encroachment permit application was submitted. Cathy Butler thanked staff for personally contacting the businesses. Fred-Prince, in response to a question from the Committee Chair, answered that he thought the downtown businesses understood the procedure for encroachment permits. The Committee took no further action on the issue of encroachment permits for outdoor seating. Cathy Butler gave a report on their meeting to develop plans for beautification, opening the back of businesses for parking and developing pocket parks, which were ideas talked about during the downtown Charrette. Ms. Butler expressed they may need assistance from the City. Agenda Summary Report Legislative and Litigation Committee June 23, 2003 Page - 3 David Milazzo, architect, representing the developers of the Penney's building, spoke about their development and described the area that is now used for parking · . and how it will be developed into an outside area for parties. This parking will need to be offset elsewhere. The developers are exploring leasing parking in the 18th and Eye Streets Parking Garage. City Manager Alan Tandy stated the City could explore grant funding that may be available, or if green spaCe could be exchanged for parking. The City Manager suggested the DBA and the developer put their concepts/alternate concepts and what they are asking for in writing and submit it to the City Manager's Office and City staff will review it to see what can be done. Committee Chair Benham expressed this would be a very positive approach. The Committee agreed and took no further action. B. REVIEW, DISCUSSION AND COMMI,'r'rEE RECOMMENDATIONS RELATING TO AMBULANCE ORDINANCE LANGUAGE REGARDING PARAMEDICS (CLARIFICATION ON BLS AND ALS SERVICES AND REQUIRED PARAMEDIC SERVICES) Assistant City Manager John Stinson gave an overview on the background and reasoning for the ALS service requirement in the current ambulance ordinance and Basic Life Support (BLS) non-emergency ambulance responses when ALS procedures are not requested or provided. Committee Member Couch stated that he had spoken with Peter Brandon, who could not attend today's meeting and requested discussion and action on this item be deferred. As all ambulance company representatives could not attend this meeting, the Committee agreed to defer this item to the next Committee meeting. The Committee requested staff to contact Mr. Brandon. 5, NEW BUSINESS A. REVIEW, DISCUSSION AND COMMITTEE RECOMMENDATIONS RELATING TO REQUEST FOR SUPPORT FOR ENVIRONMENTAL/CLEAN AIR BILL PACKAGE (FLOREZ) . Larkin Tackett, Senator Florez Office, was contacted by telephone to enable him to listen to staff's presentation, provide input and answer questions. Administrative Analyst Trudy Slater gave an overview of the bills in the environmental/clean air package. Agenda Summary Report Legislative and Litigation Committee June 23, 2003 Page - 4 Larkin Tackett (by speaker phone) provided updated information on the bills in their present form and the need for each bill. A brief synopsis of his comments follows: SB 700, Repeal of the-A,qricultural Exemption This bill will end the exemption agricultural has had from the Federal Clean Air Act for over 50 years. Basically, it establishes definitions of agricultural sources of air pollution to allow capture of some emissions coming from agriculture' that until now have been unregulated. The San Joaquin Valley Air Pollution Control District, established to monitor and clean the air, has had its hands tied and has been .unable to monitor or regulate pollution coming from agricultural sources, which in the San Joaquin Valley cOntribute over 25% of the emissions. This bill will provide the tools for State and local air districts to monitor and eventually bring reductions in air pollution from agriculture sources. SB 701~ California Clean Air Bond Act of 2004 This bill would place a bond on the ballot to finance existing programs, the cost of cleaning the air and provide incremental support in dollars to industry being asked to come into compliance. This bond will make $600 million available for agriculture to assist with the cost of updating and retrofitting diesel equipment, trucks as well as agriculture stationary water pump engines. The bond monies will also fund agriculture conservation management to provide technology to growers to enable update of farming practices, which will reduce air emissions. There will be $300 million to pay for monitoring equipment to be used by the Air Pollution Control District, and $300 million for school bus retrofit from diesel to cleaner sources of power, with language to target the busses in the Central Valley, which has 25% of the dirtiest school bus engines in the State. These bond funds would be for capital and not operational expenses. SB 703, Converting Agricultural Pumps to ElectriCity. This bill will direct the State Public Utilities Commission to develop/establish competitive rates for electricity, which will incentivize growers to convert diesel engines used for stationary pumps to electricity. In the valley, agricultural pumps contribute a large percentage of air pollution emissions, and growers have indicated if electricity rates were.competitive with diesel operations they would convert to electricity. SB 704, A,qricultural Waste at Biomass Facilities, This would provide a one-time funding source of $6 million from the California Energy Commission to allow biomass facilities in the San Joaquin Valley to increase the amount of agricultural waste that they take into their facilities. Currently there is a cost benefit for the facilities to take urban wood waste, especially from Los Angeles, because it is cheaper to purchase. This bill Agenda Summary Report Legislative and Litigation Committee June 23, 2003 Page - 5 provides for a biomass energy incentive program to allow the facilities to take more agricultural waste. This bill is tied to SB 705, which provides for the end of agricultural burning. SB 705~ Prohibit Burnin.q Of Waste in the San Joaquin Valley In the fall,-burning agricultural waste in 'the San Joaquin Valley contributes 13% of the particulate emissions. This would be a phased-in program to end burning of agricultural waste. For crops that are easier to dispose of by other methods, burning would end by 2005 and for the more difficult crop waste disposal, burning would be phased out by 2010. There would be provisions to allow growers to have conditional burning permits 'in cases where the crop is diseased and the best solution would be burning. .SB 707~ New Dairy Zonin.q Le,qislation. This bill would require applying provisions of CEQA to the permitting of new or expanded confined animal feeding operations, especially dairies. For new or expanding dairies/feeding lots, this bill would require a three-mile buffer zone between the dairy operations and cities, unless the following three things occur: 1) the applicant meets with the city and the county; 2) the lead agency (county) actually consults with the city and schools; and 3) in the EIR process there is a buffer in place that would mitigate the environmental effects of a dairy through the CEQA process. This would strengthen the role and input of local governments on where dairies will be located. .SB 708~ Gross Pollutinq Vehicle_~= This bill targets mobile sources of emissions (cars and trucks) by expanding the. smog-check consumer assistance program, which currently aids Iow-income owners to meet the requirements of smog check repairs. It also increases fines for owners/drivers of smoke-producing vehicles and allows counties to set up .a combined DUI/smoke-producing vehicle check point, using funds from the increased fines. SB 709 San Joaquin Air Pollution Board. This bill focuses on local and area-wide sources of pollution. It would allow the San Joaquin Air Pollution Control District to have greater authority over mobile air pollution sources through activities such as ridesharing and alternate fuel vehicle programs funded by an increase in vehicle registration fees to fund clean-air programs. This bill provides for the Air District to set up an area-wide fee schedule. The fees that are assessed from area-wide sources would be used to fund mitigation programs. Larkin Tackett explained Senator Florez is requesting city councils in his Senate District to endorse this package of legislation. Endorsements from local governments would help move these bills through the Legislature. Agenda Summary Report Legislative and Litigation Committee June 23, 2003 Page - 6 Mike Turnipseed, a local farmer, spoke regarding the .package of clean air bills and expressed .concerns that the bills .are not in final form, changes are still being made in the Legislature, and if the Committee recommends support today, the bills may change. He spoke in opposition to the package of bills as currently written, especially those pertaining to farming. He expressed concerns that some of the proposals may not be economically viable for farmers. Larkin Tackett responded that Senator Florez has accepted amendments on the bills from the agriculture community. Mr. Larkin stated Senator Florez has taken a leadership position on the package of bills and requested support now when they are in front of the local legislators in order to get them through the Legislature. The bills are currently in the Assembly and will be heard in front of policy committees next week and then to the Assembly floor within the next three weeks. Most of the substantive amendments have been made to the bills. Al Wagner spoke on behalf of the environment/clean air package of bills and expressed the bills are very close tobeing in their final form. Committee Member Couch stated he supported in concept what Senator Florez is trying to accomplish and would like the Committee to endorse the Senator's efforts and encourage him to continue to work with the stakeholders but wanted the Committee to review the bills further in order to add provisions for local input. He expressed it is important to retain as much local control as possible and had concerns the bills did not include 'strong .provisions for local control, especially regarding placement of dairies. Committee Member Sullivan expressed support for the work that is being done, but was not ready to endorse the bills before more debate in the Legislature, as changes may be made before the bills are in final form. Committee Chair Benham stated she has studied the bills and her position would be to support in concept what Senator Florez is attempting to accomplish for this area and to frame any endorsement in general enough terms that the City is acknowledging the package of bills is not in its final form. She spoke regarding the importance of local control but expressed the City will not achieve clean air if we do not make changes. Because we share, the air with neighboring counties, this package of legislation builds local control into an area-wide plan. Larkin Tackett explained further how SB 700 would cover the concerns being expressed by the Committee Members and he would relate to Senator Florez the Committee's suggestions to strengthen local control. He expressed the importance of having the City of Bakersfield's endorsement now as the bills move through the Legislature. Agenda Summary Report Legislative and Litigation Committee June 23,2003 Page-7 The Committee discussed the package of bills at length with Larkin Tackett by phone, Al Wagner, staff and attendees. Mr. Tackett answered many questions during the discussion and provided in-depth information. Committee Member Couch made a motion ~that the Committee recommend to the Council the City of Bakersfield endorse and support the general concepts and intent to clean the air in the San joaquin Valley contained in SB 700, SB 701, SB 703, SB 704, SB 705, SB 708 and SB 709 sponsored by Senator Florez to address Valley air pollution with an area-wide approach and strongly recommend that local control be a center piece of the legislation. To that end, also include the following: 1. Express thanks and appreciation to Senator Florez for his efforts to improve air quality. Committee Member Couch expressed the need to be sensitive to the farmers and that attempts be made to mitigate future costs, incurred when implementing measures in the bills, balanced with cost to the taxpayers who ultimately will subsidize the change over and added: 2. Encourage further consultation with representatives of the agricultural community to avoid loss of stranded investments and future costs. 3. Counties be required to conduct a county-wide program Environmental Impact Report to set ground rules for animal confinement facilities. 4. Recommend an amendment to SB 709 that would require credit for the costs of any duly adopted fee against any air pollution mitigation fee imposed by the San Joaquin Valley Unified Air Pollution Control District, which would guard against paying a pollution mitigation fee twice. The Committee agreed this language would support Senator Florez and address the Committee's concerns about local input and directed staff to prepare a resolution using the above information and forward it to the City Council meeting on June 25, 2003. Committee Member Sullivan expressed clean air legislation is very important and needs to be supported so she did not vote against the Committee recommendation but wanted to note that she had some concern about supporting legislation not in its final form. Al Wagner stated his appreciation for the Committee's taking the time to review and endorse the package of bills and the efforts of Senator Florez to clean the air. Agenda Summary Report Legislative and Litigation Committee June 23, 2003 Page - 8 6. COMMrR'EE COMMENTS None. 7. ADJOURNMENT 'The meeting adjourned at 4:i'5 p.m. Staff Attendees: City Manager Alan Tandy; Assistant City Manager John Stinson; Administrative Analyst Trudy Slater; City Attorney Bart Thiltgen; and Development Services Director Jack Hardisty. Other Attendees: Peter Rudy, KU77; Joe Culbertson, reporter; Al Wagner, Senator Florez Office; Fred Prince; Dana Karcher, Tree Foundation of Kern; Miguel Castellanos, American Institute of Architects; Cathy Butler, DBA; David Milazzo, architect; Mark Cowan, Louis Cox, Jacqualine ATT, and Darlene Denison of Hall Ambulance; Michael Turnipseed; Dee Slade; and Matt Friesen, KGET- News. S:\TTS~OO3LegLitCom\O3jun23min ADMINISTRATIVE REPORT [~iJ~~'/[~~---~-~ ~nt Calendar 1 - TO: Honorable Mayor and City Council ~ FROM: Bart J. Thiltgen, City Attorney DEPARTMENT HEAD ~ DATE: April 15,-2003 CITY A"rroRNEY ~ crrY MANAGER SUBJECT: An Ordinance Repealing Section 2.24.023 of the Bakersfield Municipal Code Relating to the Approval of Sale or Lease of Property. RECOMMENDATION:, Staff recommends first reading of the Ordinance. BACKGROUND: California Health and Safety Code section 3,34,33 requires the legislative body (City Council) to conduct a public hearing and adopt a resolution approving any sale or lease of real property which has been acquired by a redevelopment agency directly or indirectly with tax increment monies. That statute only requires a simple majOi'ity to adopt such a resolution. However, the statute does authorize a legislative body to require a 2/3 vote to adopt such a resolution, if the legislative body adopts an ordinance containing that super-majority requirement. The City Council adopted such an ordinance in 1987. It means that 2/3 of the entire Council (5 members), not 2/3 of the Council members present at the meeting must vote affirmatively before the redevelopment agency can sell or lease its property. So, in the event that three Council members are absent or have conflicts of Interest, the sale or lease of property could not be approved. A repeal of the ordinance just reestablishes a majority'vote to approve the sale or lease of redevelopment agency property. S:~COUN(3L~UrnimVcla~aleo rdamend, do~ 4/1,.~2003 4:15 PM 2.24.010 2792 § 1, 1982: Ord. 2586 § 1, 1980: prior code Chapter 2.24 § 1.84.020) REDEVELOPMENT AGENCY 2.24.021 Effective date. The city council of the city shall cease to be the rode- Sections: velopment agency of the city; and the offices of the mere- 2.24.010 Creation. bets of the redevelopment agency of the city appointed by 2.24.020 Membership. the council pursuant to Section 2.24.020 shall become 2.24.021 Effective date. effective on the date and at the time the council resolution 2.24.022 Continuity. referred to in Section 2.24.020 becomes effective. (Ord. 2.24.023 Approval of sale or lease of 3045 § 2, 1986: Ord. 2792 § 2 (part), 1982) property. 2.24.030 Ordinance copy filed. 2.42.022 Continuity. The ordinance codified in Sections 2.24.020 through 2.24.010 Creation. 2.24.022 does not in any manner change the status of the The city council finds and declares pursuant to Section redevelopment agency of the city as a public body corpo- 33101 of the Community Redevelopment Law, that there rate and politic as provided in Section 33100 of the Cali- is a need for a redevelopment agency to function in the fornia Health and Safety Code (Communit7 Redevelop- city and the agency is authorized to transact business and meat Law), which agency has continued and continues to exercise its powers under the community redevelopment exist as a legal entity without change since the date it was law. (Prior code § 1.84.010) determined that there was a need for the agency to func- tion by Ordinance No. 1709, new series, dated December 2.24.020 Membership. 18, 1967. (Ord. 3045 § 3, 1986: Ord. 2792 § 2 (part), A. The council of the city does hereby determine that 1982) it shall no longer function as the redevelopment agency of the city and declares that all of the rights, powers, duties, 2.24.023 Approval of sale or lease of property. privileges and immunities vested by the community rede- Before any property of the agency acquired in whole or veiopment law in the redevelopment agency of the city in part, directly or indirectly, with tax increment moneys is shall be and are vested in an agency composed of seven sold or leased for development pursuant to the redevelop- resident electors of the community to be appointed by meat plan, such sale or lease shall first be approved by a resolution by the mayor, with the approval ofthe council, two-thirdsvote of the city council after public hearing and B. The initial membership ofthe agency shall consist pursuant to the provisions of the California Health and of two members serving a four-year term; two members Safety Code Section 33433. (Ord. 3103, 1987) serving a three-year term; two members serving a two-year term; and one member serving a one-year term. Thereaf- 2.24.030 Ordinance copy filed. ter, ail appointments shall be for four years. The first The redevelopment agency authorized to function shall chairman of the agency shall be designated by the mayor cause a certified copy of the ordinance codified in this with the approval of the legislative body and shall serve as chapter to be filed in the office of the Secretary of State. chairman for one year. Thereafter, and whenever a va- (Prior code § 1.84.030) cancy occurs, the chairman shall be elected by members of the agency. C. Any member may be removed fi.om the agency upon the mayor's recommendation and approval by the city council, as a result of any of the following: I. Continued absences fi.om meeting: four consecu- tive absences or a total of eight absences per year. The city council may waive such removal for just cause; 2. Repeated disqualification as a result of economic interest in matters considered by the agency; 3. Unruly behavior, which continually disrupts meet- ings. (Ord. 4105 § 1, 2003: Ord, 3045 § 2, 1986: Ord. 43 (Bakersflcld Supp. No. 4, 05/03) 3.20.065 both sides have completed their presentations. The eom- by filing a written notice of appeal setting forth the specific ,,.- mittee may, at its sole discretion, alter thc procedures upon reasons for the appeal with the city clerk within five days majority vote. of the mailing or delivery of the decision by the city ' D. Written material must be presented to each mere- manager, or designee. The city council shall hold a hearing bet.of the dispute resolution committee, and the opposing on the disqualification within three weeks, or as soon side, at least five working days before the scheduled thereafter as .possible, of receipt of the notice of appeal. hearing. Any rebuttal written material must be given to the Pending the hearing before the city council, the decision of dispute resolution committee at the time of the scheduled the city manager, or designee, shall remain in full force and hearing. Rebuttal written material may not address any sub- effect. Should the decision of the city manager, or designee, ject matter not specifically contained in the original be reversed or revised by the city council, the decision shall materials submitted to the dispute resolution committee. No take effect as of the date of the city council's decision and other written material may be presented without the express shall not be retroactive. authorization of the committee. D. The decision of the city council shall be final. Such E. The dispute resolution committee shall issue a decision shall be mailed or delivered to all parties. written advisory decision to the city council setting forth E. To the extent allowed by law, the information their decision and its basis. Such decision shall be trans- submitted by.prospective bidders shall remain confidential mitted to the city council for consideration at the next except on appeals to the city council where information regularly scheduled city council meeting following the used to decide the appeal will become public. (Ord. 4027 § issuance of the written decision, subject to agenda dead- 1,2001) lines. The advisory decision shall be reviewed by the city council who will then make the final decision. (Ord. 3860 § 3.20.068 Bid protests. I, 1998: Ord. 3759 § 1, 1997) Bid protests shall be processed as follows: A. Any protest concerning bids for a city project, or 3.20.066 Pre-qualification of bidders, city purchase of supplies or materials, or the process A. The city manager, or designee, may at the city followed by city for the award of such a contract must be manager's or designee's discretion, authorize a pre- made in writing on or before 4:00 p.m. on the day such qualification screening for potential bidders on projects matter comes before the city council for the contract to be with an estimated value of two hundred fifl~ thousand awarded. dollars or more, or on any project where the city manager, B. Upon receipt of such a protest, the finance director or designee, determines special expertise, equipment or shall advise the city council of the facts and circumstances materials are required to properly complete the project, as are known to city surrounding the bidding process for B. All prospective bidders shall receive written that project. notification within a reasonable period of time of the C. The city council shall hear and determine the bid acceptance of their pre-qualification submittal or the protest at the time the contract comes before the council for disqualification of such submittal. Should a prospective award of the project and before awarding the project; bidder be disqualified in the pre-qualification process, that provided, however, the city council may by majority vote prospective bidder may appeal the decision to the city continue the matter to obtain additional information as the manager, or designee, upon written request setting forth the council deems necessary or may refer the protest to the specific reasons for the appeal with the city clerk filed . dispute resolution committee for an advisory decision. The within seven working days of the mailing or delivery of advisory decision of the dispute resolution committee shall the notice of disqualification. The city manager, or be reviewed by the city council who will then make the designee, shall hold a hearing within three working days of final decision. (Ord. 3860 § 3, 1998; Ord. 2760 § I, 1997) the filing of the notice of appeal and allow the appealing prospective bidder an opportunity to be heard on the disqualification. The appellant and city may present evidence, testimony and information relevant to the disqualification. The city manager or designee shall issue a written decision aider the conclusion of the hearing and mail or cause to be delivered said decision to the appellant. C. Should the prospective bidder be dissatisfied with the city manager's or designee's written decision the aggrieved bidder may appeal the same to the city council (B~kmfgla I 1-01) ! 20-2 ~... B A K E R S F I E L D OFFICE OF THE CITY MANAGER MEMORANDUM TO: Alan Tandy, City Manager July 15, 2003 FROM: Trudy Slater, Administrative Analyst III ~ ~ SUBJECT: City Voting Delegate and Alternate to League of .California Cities Annual Conference Each year the League of California Cities holds an annual conference for which cities are asked to select a Voting Delegate and Alternate. Typically, the Voting Delegate and Alternate are both appointed from elected City leaders attending the Conference. Staff members can be appointed by the Council when Council members' schedules have conflicted with that of the timing for the Annual Business Meeting. This year. th'e League Annual Conference is being scheduled for Sunday, September 7 through Wednesday, September 10, 2003, in Sacramento, California. It is important all cities be represented at the annual business meeting on Wednesday, September 10, at 10:00 a.m. at the Sacramento Convention Center. To expedite the conduct of business at the policy-making Annual Business Meeting, each City Council should designate a Voting Representative and an Alternate who will be registered at the Conference and present at the Annual Business Meeting. ·A voting card will be given to the city official that is designated. The League has requested that the City provide them with the names of the Voting Delegate and Alternate by no later than Friday, August 8. The Legislative and Litigation Committee traditionally submits Voting Delegate and Alternate recommendations to the City Council for approval. Names will be submitted for Council approval at the Council meeting of July 30, 2003. P:\L&L\M0307151-Voting Delegate and Alternate League of £alifornia . [![.eo Better Cities-A Better Life ~' '~ Cla-' '; ' .' ' · ,June 20, 2003 To: The Honorable Mayor and City Council .-~ From: John Russo, League President, City Attomey,.Oakland Re: Designation of Voting Delegate for 2003 League Annual Conference The League's 2003 Annual Conference is scheduled for Sunday, September 7 throuqh Wednesday, September 10, in Sacramento. One very important aspect of the annual conference is the annual business meeting where the membership takes action on conference resolutions. Annual conference resolutions guide cities and the League in our efforts to improve the quality, responsiveness and vitality of local government in Califomia. It is important that al_~l cities be represented at the Annual Business Meeting on Wednesday, September 10, at 10:00 a.m. at the Sacramento Convention Center. To expedite the conduct of business at this important policy-making meeting, each city council should designate a voting representative and an alternate who will be registered at the conference and present at the Annual Business Meeting. A voting card will be given to the city official that is designated and indicated on the enclosed "Voting Delegate Form." Please complete and return the enclosed form to the League's Sacramento office at the earliest possible time (not later than Friday, August 8, 2003), so that proper records may be established for the conference. The city's designated voting delegate may pick up the city's voting card at the Voting Card desk located in the League registration area. The Desk will be open on September 7, 8, 9 and 10. Voting cards should be picked up before the Annual-Business Meeting on September 10. The voting procedures to be followed at this conference are printed on the reverse side of this memo. Your help in returning the attached '~/oting Delegate Form" as soon as possible is appreciated. If you have any questions, please call Lorraine Okabe at (916) 658-8236. Headquarters Southern California Office [400 K Street 602 East Huntington Dr., Strife C Sacramento, CA 95814 Monmvia, CA 9 tO t6 916.658.8200 626.305. [ 3 t 5 League of California Cities Annual Conference Votinq Procedures 1. Each member city has 'a right to cast one vote on matters pertaining to League policy. 2. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. 3. Pdor to the.Annual Conference, each city should designate a voting delegate and an altemate and return the Voting Delegate Form to the League Credentials Committee. 4. The voting delegate, or altemate, may pick up the city's voting card at the voting card desk in the conference registration area. 5. Free exchange of the voting card between the voting delegate and alternate is permitted. 6. If neither the voting delegate nor altemate is able to attend the Business Meeting, the voting delegate or alternate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Committee to make the exchange. Prior to the Business Meeting, exchanges may be made at the '¥oting Card" table in the League Registration Area. At the Business Meeting, exchanges may'be made at the '¥oting Card" table in the front of the meeting room. Exchanges may not be made while a roll call vote is in progress because the Credentials Committee will be conducting the roll call. 7. Qualification of an initiative resolution is judged in part by the validity of signatures. Only the signatures of city officials who are authorized to use the city's voting card, and who have left a sample of their signature on file for the Credentials Committee, will be approved. 8. In case of dispute, the Credentials Committee will determine the right of a city official to vote at the Business Meeting. G:~oolicy~cresWoteproc03.doc