HomeMy WebLinkAbout12/20/1990 B A K E R S F I E 'L D
Lynn Edwards, Chair
Patricia J. DeMond
Mark Salvaggio
Staff: Sue Whitfield
AGENDA
PERSONNEL COMMITTEE
Thursday, December 20, 1990
4:45 P.M.
City Attorney'S Conference Room
1. Reclassification of Personnel Clerk t° Secretary II and
Clerk-Typist II to Secretary II
2.. Reclassification of Personnel Clerk to Senior Police Records
Clerk'
3. Transfer of staff from Redevelopment to Planning
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AGENDA\PERSCOM.DEC
. ...'- CLASS TITLE: SECRETARY II 649
' CLASS CHARACTERISTICS:
Under general supervision, is responsible for performing advanced..
secretarial and varied clerical work of considerable difficulty,
responsibility, and complexity; and. performs other work as
/~i.' ~?"..re ired.
EXAMPLES OF DUTIES:
. . Transcribes difficult recorded dictation consisting of reports,
statements, letters, articles, and memoranda; independently
-/'-"' .'composes correspondence for signature or signs correspondence .... for the departmental official; maintains standard and '
-'.: confidential ~files;'reviews and approves outgoing correspondence;
.... .screens calls, callers, and correspondence; determines matters
and materials requiring attention by the official or, routes
calls, persons, or materials to appropriate units or persons"
for disposition; arranges appointments; assigns or processes
.general office matters independently; prepares contracts and
agreements and keeps track of contracts through the various
stages.; :supervises the issuance of various permits and licenses;
prepares a variety of statistical, financial, and general
..reports; maintains complex financial, personnel, payroll,
.and other records in conformity with established requirements;
acts as secretary to committees or commissions and assumes
responsibility for 'the conduct and control of varied related
activities resulting from such assignments.
MINIMUM QUALIFICATIONS-
~raining and Experience: Graduation from high school or
attainment of'a satisfactory score on a G.E.D~ test, supplemented
by course work in business practices and bookkeeping, and four
years clerical experience of progressively responsible nature
and some supervisory experience or an equivalent combination
'of training and experience which provides the capabilities to
..... perform the described--duties~ ·
~nowledge, Abilities, and Skills: Considerable knowledge of
business. English, spelling, punctuation, and commercial arith-
metic; considerable knowledge modern office practices,
._ procedures, and equipment; considerable knowledge of the
organization, regulations, procedures and services-of the
department to which considerable knowledge of modern record--'
keeping practices and.of basic accounting.
Ability to make a variety of mathematical computations and tabu-
lations rapidly and accurately; ability to keep complex records,
to assemble and organize data, and prepare reports from such
records; ability to anticipate offiCial requirements and to
prePare and assemble materials and.alternatiVe actions relating
to 'general operating 'problems; ability to supervise clerical
work and to make.decisions in'accordance with laws rules and
regulations in the assigned area.
SECRETARY II (continued)
Skill in the operation and care of a typewriter, Word processor,
or personal computer and in the rapid and accurate transcription
of recorded dictation; skill .in typing 50 net.words per minute.
Promotion to Secretary...~: Promotion to Secretary II from
Secretary I is made on a.merit basis, without examination, one
year after appointment to fifth salary st. ep, subject to
'recommendation by 'the department head and approval by the
"Director of Personnel. · .....
Approvedby the City ~ounci'l:' '8~8~.90 .~ - .....
Approved by tho Miscellaneous Civil Service Board: 6-19-90
CLASS TITLE: ~ -SENIOR POLICE RECORDS 'CLERK'. .......
CLASS cHARACTERISTICS :.
..... Under general supe:mrision, coordinates the activities and personnel .-of-the POlice Records-Section
......................... :'.Assumes charge"-of-the-'Records Sec=ion during =he absence-of _the~
...... Records.. Supervisor; -.acts as .lead -worker for records personnel;.
_..assists in interviewing applicants for employment in =he Records ....
'Section; .assists in the training of clerical personnel.; may be
required 'to settle minor problems =hat occur be=ween R~cords
Sec=ion personnel; resolves'-minor disputes 'which :arise a= the .
counter involving the public; prepares Records Section personne1
schedules to provide adequate staffing on a 24,hour basis;
responsible for .project assignments and completed staff work;
prepares payroll for Records Supervisor signature; balances
cash 'for all monies received by the Records Sec=ion; maintains and
orders office supplies .for the entire Police Department;
coordinates physical repairs of departmental office equipment
(coPiers, typewriters, etc.); maintains records and prepares
· reports; uses personal computer or law enforcement information
systems as necessary; performs other work as required.
MINIMUM QUALIFICATIONS-:-
Traininq and Experience: Graduation from high school or attainment .-
of a satisfactory score -on 'a G.E.D. test and four years of ': ~
progressively responsible clerical experience, two years of'which
must be as a records clerk within a records section of a law
enforcement agency. Minimum typing proficiency 50 net words per
minute. - .......
Knowledqe, Abilities and Skills: Knowledge of cit~] co~n'~Y,~state
and nation-wide law enforcement, information/computer systems.
Knowledge of personal computers. Knowledge of .Police Records
Section- operational procedures, iKnowledge of office management
principles and practices. Considerable knowledge of business
English, punctuation, spelling and arithmetic. Ability =o make
decisions regarding Records Section operations and personnel.
Ability to effectively lead others. Considerable organizational
· skills. Ability to .establish and maintain ·effective working
relationships wi~h City S~aff and the public.. Ability. to
co~unica~e effec=ively both verbaliy and. in ~iting. '~ility to
:~.operate standard office .,e~ipmen~ ~ncluding t~ewriters, personal
~ompug~r~ and ~mina~ .. ~~ :o maintain r~cord~.
?-%? :- ~:;:'~:.~..-~: ~ .:~..~'. ~ : ~....~,--... ..~,:-:., ..... ...;.:: · ....
i.. ~ ..... · '.
Approved by Police Civil So.ice Cc~ission:' 11/7/90
................. Chaiman ./ _
Me. er ~